Agenda 09/11/2012 Item #16E129/11/2012 Item 16.E.12.
EXECUTIVE SUMMARY
Recommendation to approve a purchase from the National Intergovernmental Purchasing
Alliance (IPA), Contract RFP 083052 in support of the Enhanced 911 emergency
information display system and associated minor equipment. The Board has previously
approved this grant and equipment.
OBJECTIVE: To gain the Board's approval and acceptance to authorize the Department of
Emergency Management to procure utilizing the National Intergovermental Purchasing Alliance
(IPA contract), under additional procurement requirements from the Department of Justice, a
video and computer monitor display system for the Sheriffs 911 Center and minor equipment
for the Emergency Operations Center.
CONSIDERATIONS: Collier County Board of County Commissioners had previously approved
this scope of work and grant referenced as DOJ COPS No. 201OCKWX010 on October 22 °d
2010. The grant authorizes the Department of Emergency Management to make certain
technology improvements to the Sheriffs 911 Center and Emergency Operations Center in an
effort to promote seamless information transfer efforts during emergencies or disasters.
The Collier Sheriffs 911 Center is a partner in this effort and will be responsible for all project
management and installation coordination, minor contingency project cost, permitting if required
and accountability of any assets as required by the grant. Staff is recommending purchasing the
associated items from the City of Tucson's Cooperative contract 083052 who serves as the host
bidding organization for the Intergovermental Purchasing Alliance (IPA). This.contract is valid
until August 17, 2013. Staff has reviewed solutions for this technology integration and
determined that the equipment available on the IPA contract provides best value, turnkey
technical support, composite video integration which is compatible with the Sheriffs
telecommunication dispatch center. Additional discounts are also noted for freight and handling
using this IPA contract contributing to best value.
The complex nature of the connectivity of these displays with the 911 call center network
operations and security requirements will require the Sheriff's office staff to install these items to
ensure absolute compatibility with its critical network operations. In addition to the monitors,
hardware, wiring, software, power and control systems for the 911 Center, the Emergency
Operations Center will be receiving some minor ancillary equipment for part of the turn-key
effort to share display information authorized by the Sherriffs 911 Center staff. The Department
of Justice and Sheriffs Communication Division have been consulted on this matter, reviewed
our procurement efforts from the vendor described above and approved our acquisition as noted
in the attached correspondence.
The NIPA solicitation was advertised to more than 1,100 potential suppliers; six proposals were
received across ten (10) categories of equipment and services, including but not limited to
software, networks, storage devices, etc. and contains a clause which commits the awardee to the
following: "...the contract pricing is the lowest available (net to buyer) to local government
agencies nationwide and further commits that if a Participating Agency is eligible for lower
Packet Page -3406-
9/11/2012 Item 16.E.12.
pricing through a national, regional or local contract, that the Contractor will match such lower
pricing under the contract."
FISCAL IMPACT: Grant funds and the grant contract have already been approved by the Board
and the Department of Justice. This effort is 100% funded by the Department of Justice for the
equipment, hardware and minor operating supplies and installation. Minor cost and project
management cost if any in the Sheriff's 911 center will be borne by the Sheriff's 911 center.
Minor cost if any for the portions of small project work in the Emergency Operations Center will
borne by the Department of Emergency Management. All maintenance and operations of the
assigned equipment will be the responsibility of that respective agency. The project will not
exceed $132,000.00 which will be funded by the DOJ grant.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is legally
sufficient, and requires majority vote for approval. -JAK.
The Purchasing Director certifies that:
1. The item(s) that is available can properly perform the intended function(s) and it is
financially in the best interest of the County, and;
2. The recommended vendor /contractor is ready, willing and able to meet the County's
requirements.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
this executive summary.
STAFF RECOMMENDATION: That the Board of County Commissioners authorizes the
Department of Emergency Management, under grant approved grant agreement DOJ No.
201OCKWX010 make this above described procurement utilizing the Intergovermental
Purchasing Alliance discounted bid pricing as outlined above.
Prepared By: Dan E. Summers, Director of Emergency Services
Scott Johnson, Procurement Specialist, Collier County Purchasing
Packet Page -3407-
9/11/2012 Item 16.E.12.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.12.
Item Summary: Recommendation to approve a purchase from the National
Intergovernmental Purchasing Alliance (IPA), Contract RFP 083052 in support of the Enhanced
911 emergency information display system and associated minor equipment. The Board has
previously approved this grant and equipment.
Meeting Date: 9/11/2012
Prepared By
Name: BoniChristine
Title: Administrative Assistant, Senior,
7/11/2012 3:42:38 PM
Submitted by
Title: Director - Bureau of Emergency Services,
Name: SummersDan
7/11/2012 3:42:40 PM
Approved By
Name: JohnsonScott
Title: Purchasing Agent,Purchasing & General Services
Date: 8/31/2012 3:59:08 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 9/4/2012 2:39:23 PM
Name: WardKelsey.
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 9/4/2012 2:46:08 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 9/4/2012 3:58:12 PM
Packet Page -3408-
9/11/2012 Item 16.E.12.
Name: SummersDan
Title: Director - Bureau of Emergency Services,
Date: 9/4/2012 4:49:27 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 9/5/2012 8:19:57 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/5/2012 11:21:40 AM
Name: GreenwaldRandy
Title: Management /Budget Analyst,Office of Management & B
Date: 9/5/2012 12:06:26 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/5/2012 1:16:54 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 9/5/2012 1:53:35 PM
Packet Page -3409-
Chairman Fred Coyle, Collier County Board of County Commissioners
Vice-Chairman, Jim Colieta
Commissioner Donna Fiala
Commissioner Tom Henning
Commissioner Georgia Hiller
3299 Tamiami Trail East, Suite #03
Naples, Florida 34112
RE: Department of Emergency Management and Collier Sheriffs joint effort-
Department of Justice Grant Technology Grant
Dear Chairman and Commissioners-
I am writing you to offer my full support and appreciation for the work of the joint efforts
between my 911 Communications Center, Aviation Division, and the Department of
Emergency Management for proposed communication enhancement efforts.
My staff has been working with Dan Summers, Director of the Bureau of Emergency
Services and Emergency Management for the procurement of the proposed resources
for our live video downlink equipment for our Aviation Division and the improved display
wall technology for our 911 Center,
Information is always a cornerstone in our law enforcement and public safety delivery
systems. This joint effort between my office, Department of Emergency Management
and Department of Justice, utilizing grant funds in a partnership effort is a terrific
example of teamwork and best value for our public dollars and service to our citizens.
The aviation equipment proposed will allow us !to improve our situational awareness
during crime fighting efforts, wildfire responses,' search and rescue and post disaster
aerial damage assessment. This sole source procurement is well worth the investment
as it is compatible with our saving significant dollars in potential modification cost to our
aircraft. The trade-in of older equipment will allow us to maximize the available funds to
have both our aircraft equipped for improved for longer missions or simultaneous calls
for service.
Our efforts to enhance the display in our 911 Center will allow our telecommunication
professionals to gain more situational awareness during emergency calls for help. A
few of the examples of this video display technology benefit include the ability to view
road segments when highway accidents occur, monitor severe weather and wildfire
conditions when they are rapidly changing for timely response and possible
Packet Page -3410-
9/11/2012 Item 16.E.12.
Page 2
Department of Emergency Management and Collier Sheriff's joint effort-
Department of Justice Grant Technology Grant
evacuations, and the ability to share live damage assessment situational awareness to
the Emergency Operations Center for a more efficient disaster recovery or crisis
response.
In closing, I want to recognize the efforts of the entire staff project team, our
congressional delegation, and the Board of County Commissioners for the support of
this Department of Justice grant opportunity and procurement so we may better service
our citizens and community.
Sincerely,
J
Kevi ,-., bosk, Sheriff
Collier C only, Florida
KJR: wsc
cc: Mr. Leo Ochs, County Manager
Mrs. Len Price, Administrative Services Administrator
Mr. Dan E. Summers. Director Bureau of Emergency Services
"Service to Others Before Self'
Packet Page -3411-
r
9/11/2012 Item 16.E.12.
U.S. DEPARTMENT OF JUSTICE
OFFICE OF COMMUNITY ORIENTED POLICING SERVICES
Grant Operations Directoratc /Grants Administration Division
145 N Street, N.E., Washington, DC 20530
August 28, 2012
County Manager Leo Ochs
Collier County, Board of County Commissioners
3399 Tamiami Trail East
Suite 202
Naples, FL 34112
Re: Technology Grant Program
Grant #: 2010CK.WX0107
ORI #: FLO88ZZ
Review of Sole Source Request (Use of Contract)
Dear County Manager Ochs:
The COPS Office Grants Administration Division has completed its review of your
request to use an existing National Intergovernmental Purchasing Alliance (IPA) contract to
purchase a Video Display Wall which will allow for the merger of various data inputs such as
Computer Aided Dispatch data, local traffic and security cameras and video from the Emergency
Operations Center, from CDW -G. Your agency represented that the contract was awarded
through a competitive process; that the contract includes the requested vendor and provides the
needed items and services; and that your agency is authorized to use the contract. Based on our
review of the materials submitted, we have determined that sole source approval is not required
by the COPS Office, and that your agency may implement your project in accordance with local
procurement guidelines as long as those requirements conform to the federal procurement
requirements set forth in 28 CFR § 66.36 and 28 CFR § 70 (as applicable).
Please proceed with your project and do not hesitate to contact your Grant Program
Specialist at 1- 800 -421 -6770 should you have any further questions. Thank you for your
cooperation.
Sincerely,
L/4") r 0-
Andrew A. Darr
Assistant Director for Grants Administration
cc: COPS Records Center
Veriena Braxton, Grant Program Specialist
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
Packet Page -3412-
Lead Agency: City of Tucson, AZ
RFP Issued: January 23, 2008
Date Open: February 21, 2009
=a
Awarded to:
NATIONALIPA
Information Technology Solutions
Executive Summary
Solicitation: RFP 083052
Pre - Proposal Date: February 4, 2008
Proposals Received: 6
9/11/2012 Item 16.E.12.
The City of Tucson Department of Procurement issued RFP 083052 on January 23, 2008 to establish a
national cooperative contract for Information Technology Solutions, which includes desktops, servers,
software, supplies and services.
Notice of the solicitation was sent to approximately 1100 potential offerors, and advertised on the
following:
• City of Tucson, AZ Department of Procurement website
• National IPA website
On February 21, 2008, proposals were received from the following offerors:
CDWG
CLH International
Corporate Express Imaging
Cybergear,Inc.
Insight Public Sector
MoreDirect
The proposals were evaluated by an evaluation committee. Using the evaluation criteria stated in the RFP
the committee developed a short -list consisting of the top three ranked proposals and invited the short -
listed firms to participate in an interview. Following the interviews, a request for a revised offer was sent
to the short- listed offerors.
The evaluation committee evaluated the revised offers, interviews and the relative strengths and
weaknesses of each proposal with regard to the evaluation criteria stated in the RFP. As a result, the
committee recommended entering negotiations with the intent to award a contract to the top ranked
offeror: CDWG.
Page 1 of 2
Packet Page -3413-
CONTRACT AMENDMENT
CITY OF TUCSON
DEPARTMENT OF PROCUREMENT
255 W. ALAMEDA, 6TH FLOOR
TUCSON AZ 85726 -7210 CONTRACT OFFICER:
THIS CONTRACT IS AMENDED AS FOLLOWS:
9/11/2012 Item 16.E.12.
CONTRACT NO. 088052 -01
CONTRACT AMENDMENT NO.,r 7�3EV �!�
PAGE 1 OF 1
NATHAN DAOU, CPPB, C.P.M., A.P.P.
CDW Direct LLC is hereby added to the contract as a subcontractor to CDW Government LLC.
CDW Diredt LLC sells exclusively to non - profit organizations ( "Non -Profit Business Unit ") and is
being added as a subcontractor in order to sell Information Technology Solutions and Related
Services to qualified non- profit members and customers pursuant to the terms and conditions of
Contract #083052 -01.
CDW Government LLC shall remain the primary contractor under Contract #083052 -01 and shall
ultimately be responsible for the performance of its subcontractor, CDW Direct LLC. However,
non - profit members and customers shall issue purchase orders to CDW Direct LLC
CDW Government LLC's responsibility to report on sales and administrative fees shall remain
unchanged. CDW Government shall continue to submit the usage report and associated
administrative fee on sales made directly by CDW Government LLC, as well as on sales made by
their subcontractor, CDW Direct LLC.
This amendment is effective upon the execution date listed below.
ALL OTHER PROVISIONS OF THE CONTRACT SHALL REMAIN IN THEIR ENTIRETY.
CONTRACTOR 14EREBY ACKNOWLEDGES RECEIPT OF THE ABOVE REFERENCED CONTRACT AMENDMENT
AND UNDERSTANDING OF THE ABOVE AMENDMENT.
�r �� .. IS HEREBY EXECUTED THIS � � DAY
`�sG ' -GCS !/ ✓�i 2 OF \ JG1 2012, AT TUCSON, ARIZONA.
Signature t Date / J
Tara K_.Barblerl Director. Program Sales
Typed Name and Title
CDW., Government LLC/ CDW Direct LLC
Company Name
2 Enterprise Drive, Suite 404
Address
Shelton CT 06464
Glty state Zip
'Rev"tv"d
"`
2�eo�"
Mark A. Nelhert C.P.M CPP , A. ., GPM
As Director of Procl" nt a d not personally
Packet Page -3414-
Search Results
r,. Log Un Cart
Search Results Matches found for keyword "planar" across all Categories
Fitter By:
Category
(71nmrluter Ar 19e 1611
Comouters
Elertron:cs
Mondas & FrOia.:toi3
Onire Eaumrrent & Scpolies
Fewer. G;nlrip & Ranks
Brand
Price
Search Within Results:
Add Keyword
How can we improve
Search?
Take our brie` survey
$paGlkaaon6 ere prawded by the
— ufecfurer Refer to the manulecrurer
for en expieneeon or pnnr "peed and
other ratings.
9/11/2012 Item 16.E.12.
Searching Within. National IPA Technology
Expand search results
to All CDW-G Produtm
Log on to view your pricing
Solutions
See All: Laroe- FOimat Disolyv =.
Showing 1 - 25 of 239 Products Sort By: once. Highest to Lowest -
1 2 3 4 5 ... 10 Next k
Product Detail
Availability C
Contract Price
' Select up to 10
$42,175.62
TAA Compliant. 80 in diagonal edge-lit LED protessional
PLANAR 46" VIDEO WALL SYSTEM TAA
8.11 days
seamless bezel w/ERO- 6- Point Muhi. touch both
$76,295.21
. _.....
3x3 TourJt - d6" LCD eat panel display - 7200
reliability. 19200080 msolution with 700 n9s brghtneSS.
MFG #'. 997. 6648.00 1 CDW #. 2558295
Ponian.
See All: Lame - Format Disrlays
See All: Larne- F(,. —t D-Ahvl-
Planar UhroLt x Series LUX80 - 80" LED backlit LCD Oat 9.10 days
Planar Clamy Matrix LCD Video Wall- 3x3 - 46' LCD flat
9 -11 tlays
$42,175.62
panel display TAA
$58,071.91
edge -lit - white
34 - 46- LCD llat panel display -'1201)
MFG # 955 - 0335 -00 1 COW #: 2767816
MFG #'. 997- 6052.01 COW #: 2558300
See All: Lyrae.FOrtfa1D!SLlsy5
See All: L,-j1 FOrmel Di5nlav5
PLANAR d8" VIDEO WALL SYSTEM TAA
9 -71 tlays
$54,003.26
3x2 Touch . 46" LCD gat panel display - 720P
MFG* 997- 8649 -00 1 CDW C 2558293
• See All: Lame - Format Dlsnlays
Planar Clanly Matrix LCD Video Welk 4x2 - 46' LCD not 9 -11 days
http: / /www.cdwg.com /shop /search/result.as_Packet Page -3415- key= planar &SortBy = Price... 9/4/2012
AW
panel display TAA
411-41. LCD 1111 panel display - 7201)
$51,723.65
°
MFG #: 997- 6053.01 1 CDW If 2556301
See All: Laroe- FOimat Disolyv =.
Planar Ultr I Series LUX80 - 80" LED - backlit LCD flat 9 -1.7 tlays
panel msoiav
$42,175.62
TAA Compliant. 80 in diagonal edge-lit LED protessional
�.
LCD. Free standing pedeslal double sided. While
seamless bezel w/ERO- 6- Point Muhi. touch both
. low wer . and lightweight. 24x7
axles. Ultra slim po
reliability. 19200080 msolution with 700 n9s brghtneSS.
Ponian.
MFG #:997.6951 -00 CDW #:2807833
See All: Larne- F(,. —t D-Ahvl-
Planar UhroLt x Series LUX80 - 80" LED backlit LCD Oat 9.10 days
$42,175.62
80' LED backlit LCD Sal panel display - 10801) (FUIIHD) -
edge -lit - white
MFG # 955 - 0335 -00 1 COW #: 2767816
See All: Lyrae.FOrtfa1D!SLlsy5
http: / /www.cdwg.com /shop /search/result.as_Packet Page -3415- key= planar &SortBy = Price... 9/4/2012
AW
Search Results
panel tlisolav
9/11/2012 Item 16.E.12.
sgs.
Planar Clarity Matrix LCD Video Wall- 2x2 - 46" LCD not
9 -11 days
panel disulav TAA
- n.
2x2 - 46" LCO [let panel display - 720p
-pa
MFG #:9W - 8650 -00 I CDW#:2558291
See All: Lame.Famai Dlsrdays
s
Planar UhraLUx Series LUX80 • 80" LED - backlit LCD flat
8 -1.0 days
p
panel tlisolav
$34,841.40
80" LED - backlit LCO flat panel display - 1080p (FuIIHD) -
edge -lit - white
840 days
MFG #:955- 0313 -00 I CDW #:2767815
$30,181.56
See All: La u i'ermai Displays
Planar Ult ux Series LUX80 - 80' LED - backlit LCD flat
9 -11 days
9-111
aanel tlisolav
.days
u1k: ?.
yv
TAA Cornpliant. 80,r). diagonal edge -lit LED proiesswnal
8 -10 days
LCD. Free standing pedestal double sided. Mae
$26,588.95
seanoess bezel WERO1p. Ultra slirn, low power. and
s
lightweight. 24x7 reliability. 19200080 resolution with 700
nns brightness. Ponran.
MFG #.997- 6949 -00 I CDW #. 2807628
See AIL Lame FOrmnt M-I. s
9.11 days
Plonm UI ijx Series LUX70 - 70' LED - backlit LCD flat
8 -10 days
$26,588.95
panel disulav
- - -
$32,549.21
70" LED - backlit LCO flat panel display with touch - screen -
s
1080p (FuIIHD) - edge -lit - white
MFG #:955. 0133 -00 1 CDV4 #'2767806
See All: La•nn- Fnnna. Dlswlav
�,w.=,- .,.w..�.,
Planar UIIraLux Series LUX70 - 70" LED - backlit LCD flat 9 -11 days
a� Packet Page -3416-
http:// www .cdwg.com/shop /search/result. &key = planar &SortBv = Price... 9/4/2012
panel tlisolav
$32,549.21
sgs.
TAA Compliant 70m. diagonal edge -lit LED professional
LCD. Free standing pedestal double sided. White
seam less bezel wlEROT". T". 6-POlnt Multi -Touch both sides .
a W. low power, and lightweight. 24.7 reliability.
1920x1 D80 resolution with 700 tins brightness. Porlralt.
p
MFG #:997- 6947.00 I CDW#:2807611
See All: Large Format Drsplays
PLANAR VIDEO PROCESSING VCS
840 days
$30,181.56
MFG #: VCS7- 2402000.0200(US) j CDW #: 2749662
See AII:.qulpmahon & :::enrol Svah�mi:
u1k: ?.
Planar Uhra ux Series LUX70 - 70" LED - backlit LCD flat
8 -10 days
pa iel tlisolav
$26,588.95
70" LED - backlit LCD flat panel display - 1080p (FuIIHD) -
s
edge -In - white
MFG #:955- 0312 -00 I COW 11:2767802
See All: La.;1 e- Formal Display,
Planar UflraLUx Series LUX70 70" LED - backlit LCD flat
9.11 days
panel tlisolav
- - -- -
$26,588.95
TAA Compliant. 70 in. diagonal edge-In LED professional
LCD. Free Scantling pedestal tlouble skied. White
seaneoss bezel w/ERO1 Ultra slim, low power, and
lightweight. 24x7 reliability. 1920x1080 resolution with 700
nos brightness. Portrait.
MFG #: 997 - 6945 -00 I CDW #: 2807605
See AIL• Larne- Fnnnat Dieraa��sFnnnat Discaeys
a� Packet Page -3416-
http:// www .cdwg.com/shop /search/result. &key = planar &SortBv = Price... 9/4/2012
9/11/2012 Item 16.E.12.
CONTRACT AMENDMENT
:CrrY OF,TUCSON CONTRACT NO. 4940M
DE:PARTNIENT OF PROCUREMENT CONTRACT AMENDMENT NO. EIGHT (81
255 W ALAMEDA; 6TH FLOOR PAGE y
TUCSON AZ 85726 -7210 CONTRACT OFFICER: NATHAN DAOWswb
THIS CONTRACT Is AMENDED AS FOLLOWS:
IT SOL11TIONS
Pursuant to Contract 083052, Special Terms and Conditions, Section 7, the City is hereby
exercising Its option to renew the contract for the period of August 1.5, 2012 through August 17,
2013,
ALL OTHER PROVISIONS.ClF THE CONTRACT SHALL REMAIN IN THEIR ENTIRE'T'Y.
CONTRAGTOR MERESY ACKNOWLEDGES RECEIPT OF
AND UNDERSTANDW OF THE ABOVE AMENDMENT.
L$�� - 2atq
Slgnaturu T
Tara K. Barbieri, Director Program Sales-
Typed Name and Title
COW GOVERN COT LC
company Nam
Address
Emalt Address
City State Zip
44;etsw
$y.
THE ABOVE REFERENCED COWRACTJAMENDMENT
13 HEREBY EXECUTED THIS '2nd DAY j
of August - 2ou, AT TucsciK ARIZorA
i
Mark A. Neilmrf, C.P, PP8, A.P.P. C M
As DRedor of Proou t7 6t end not personalty
Packet Page -3417-
9/11/2012 Item 16.E.12.
The City of Tucson, National IPA and CDWG successfully negotiated a contract and the City of Tucson
executed a contract on July 23, 2008 with a contract effective August 18, 2008.
Contract includes: Software, software licensing & maintenance, hardware, peripherals and service
Term:
Initial one year agreement from August 18, 2008 through August 17, 2009, with option to renew for
four (4) additional one -year periods through August 17, 2013.
Pricing/ Discount:
Discount by category off CDW -G advertised price:
Group 1 - Systems = 2%
Group 2 - Input Devices = 3.5%
Group 3 - Output Devices = 1.5% to 3%
Group 4 - Memory = 4%
Group 5 - Storage Devices = 2.5%
Group 6 - Network Equipment = 2.5%
Group 7 - Software = 2% to 3%
Group 8 - Media Supplies = 3.5%
Group 9 - Other = 1% to 4%
Group 10 - Services = 1%
Delivery:
Shipping /freight included in price. Freight may be charged for expedited order requests.
CDW -G Contract Web Landing Pages:
http:/ / www .cdwg.com�nationalipasolutions
Page 2 of 2
Packet Page -3418-
EPLS Search Results
9/11/2012 Item 16.E.12.
Excluded Parties List Syst.eni
Search Results Excluded By
Firm, Entity, or Vessel : CDWG
Firm, Entity, or Vessel: CDW -G
as of 04- Sep -2012 1:26 PM EDT
Your search returned no results.
Packet Page -3419-
https: / /www.epls.gov /epls /search.do ?full _ nameO = CDWG &full _ namel = CDW -G& status = current &getreport = true &print =true &page= l[9/4/2012 1:26:41 PM]