Agenda 07/24/2012 Item #16D147/24/2012 Item 16.E),14
EXECUTIVE SUMMARY
Recommendation to approve an after - the -fact donation and Agreement between Collier County
Board of County Commissioners, Everglades City, and the Holy Family Catholic Church in order
to support the County's donation of $2,346.60 in red clay for a little league field located in
Everglades City and authorize payment to Tate's Trucking for purchase and delivery of the clay.
OBJECTIVE: To provide for recreational opportunities for Gulf Coast Little League and develop
practice facilities for the children of Everglades City.
CONSIDERATIONS: Gulf Coast Little League is a co- sponsored league associated with the Collier
County Parks and Recreation Department and the goals of the league are consistent with the mission of
the County Department in providing recreational opportunities for citizens of Collier County.
Last year, children from Everglades City began playing with Gulf Coast Little League as the league
boundaries extend to Everglades City. The Everglades City Little League started again last year after a
15 -year dormancy where they did not have an organized team. As part of Gulf Coast Little League, the
Everglades City children play their games at Cindy Mysels Park in East Naples. Given the distance from
Everglades City to Cindy Mysels Park it is a hardship for parents and children in Everglades City to travel
to East Naples for practice.
Everglades City arranged with the Holy Family Catholic Church to provide a baseball field on a vacant
parcel southwest of the corner of Datura and Buckner Streets for the use of the Little League. By letter
dated February 29, 2012, to Barry Williams (copy attached), Mayor Sammy Hamilton requested that the
County provide clay to help create the field. The letter further stated that the City would "provide
direction and some maintenance to the facility..." Everglades City does not currently have a functioning
Parks and Recreation Department due to the size of the municipality.
Following competitive solicitation, the Parks and Recreation Department purchased and requested
delivery of the red clay using departmental funds budgeted for field maintenance. The Finance
Department questioned the invoice as being outside the scope of the bid. The County Attorney has since
questioned whether staff had the authority to make this donation, absent prior Board approval.
On May 22, 2012, the Board of County Commissioners agreed to continue the item until an Agreement
between the Board of County Commissioners, Everglades City, and the Holy Family Catholic Church
could be obtained. Said Agreement approved by Everglades City and the Holy Family Catholic Church is
attached. Staff recommends that the Board approves this Agreement.
Staff is seeking "after the fact" approval for this entire transaction including donation of the red clay, and
approval of payment to the vendor.
FISCAL IMPACT: $2,346.60 which will be paid from Parks and Recreation Department MSTD
General Fund 111 FY 2012 budget.
LEGAL CONSIDERATIONS: This is an after - the -fact Board approval of a staff action. The Board
has the power to approve or ratify unauthorized purchases, provided that the Board now believes
it has full knowledge of the material facts relative to the transaction, and believes that it is in the
best interest of the County to make such payment. This item was reviewed by the County
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7/24/2012 Item 16.D.14.
Attorney, is iegalIy sufficient, and requires majority vote for approval In voting for approval,
the Board must make the finding that this transaction serves a valid public purpose, and must
ratify the donation of County funds for this particular project. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
item.
RECOMMENDATION: That the Board of County Commissioners finds that this transaction services a
valid public purpose, ratifies and approves an after- the -fact donation of $2,346.60 in red clay for a little
league field located on private property in Everglades City, authorizes payment of the attached invoices to
Tate's Trucking for the purchase and delivery of the clay, and approves an Agreement with Everglades
City and the Holy Family Catholic Church for maintenance of the little league field.
Prepared By: Barry Williams, Director, Parks and Recreation Department
Attachments: Agreement, Letter from Mayor Hamilton, Invoices
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.14.
?12412011 2 Iterr
Item Summary: Recommendation to approve an after - the -fact donation and Agreement
between Collier County Board of County Commissioners, Everglades City, and the Holy Family
Catholic Church in order to support the County's donation of $2,346.60 in red clay for a little
league field located in Everglades City and authorize payment to Tate's Trucking for purchase
and delivery of the clay.
Meeting Date: 7/24/2012
Prepared By
Approved By
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 7/2/2012 2:01:49 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 7/2/2012 4:18:28 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 7/8/2012 12:27:40 PM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 7/9/2012 8:00:20 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 7/9/2012 10:48:50 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 7/11/2012 3:05:30 PM
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Name: OcnsLeo
Title: County Manager
Date: 7/12/2012 11:01:44 AM
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7/24/2012 Item 16.D.14.
�! iUK 15 201? J
AGREEMENT Parks Recreation
Everglades City Recreation Improvements
THIS AGREEMENT, is entered into by and between Collier County, a political
subdivision of the State of Florida (hereinafter referred to as the "County "); and the City of
Everglades, (hereinafter referred to as the "City "); and the Holy Family Catholic Church,
(hereinafter referred to as the "Church ");
WITNESSETH:
WHEREAS, the Board of County Commissioners for Collier County approved an after -
the -fact donation of $2,346.60 in red clay for a newly created little league baseball field on a
vacant parcel provided by the Church; and
WHEREAS, the County has donated the red clay and performance on the part of the
County, under this Agreement, is complete; and
WHEREAS, the City has arranged with the Church to provide a little league baseball
field on a vacant parcel on the southwest comer of Datura and Buckner Streets in Everglades
City for the use by the little league; and
NOW, THEREFORE, in consideration of the covenants contained herein, the County,
the City, and Church hereby agree as follows:
Section 1. a, The County has provided the red clay for the little league baseball
field improvements on a one time basis, and will not be responsible to
provide red clay for any future maintenance.
b. The City shall provide direction and maintenance to the little league
baseball field for the duration of this Agreement or a minimum of one
(1) year, whichever is longer.
C. The Church shall provide the Iittle league baseball field on the
Property agreed to between the City and the Church, and continue to
hold the property open to the public as a Iittle league baseball field for
the duration of this Agreement or a minimum of one (1) year, whichever
is longer.
Section 2. The City shall submit to the County every six (6) months a status report
on all maintenance done on the little league baseball field for the
duration of this Agreement or a minimum of one (1) year, whichever is
longer.
Section 3. Each party shall be liable for its own actions and negligence and, to the
extent permitted by law, the County shall indemnify, defend and hold
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7/24/2012 Item 16.0.14.
harmless the City and Church against any actions, claims, or damages
arising out of Collier County's negligence in connection with this
Agreement, and the City and Church shall indemnify, defend and hold
harmless the County against any actions, claims, or damages arising out
of the Citv's or Church's negligence in connection with this Agreement.
The -- eguiur, ,u..cruruiicarion snail not constitute a waiver of sovereign
immunity beyond the limits set forth in Florida Statutes, Section 768.28,
nor shall the same be construed to constitute agreement by any party to
indemnify the other party for such other party's negligent, willful or
intentional acts or omissions.
Section 4. The duration of this Agreement shall be for a minimum of one (1) year
or until the field can no longer be used as a little league field, whichever
is longer. This Agreement may be terminated by any party to this
Agreement, so long as thirty (30) days notice is given to each other party
under this Agreement.
Section 5. Any notices and status reports permitted or required under this
Agreement shall be in writing and submitted by certified mail to the
following addresses, as appropriate:
Collier County: 15000 Livingston Road, Naples, Florida 34109
City of Everglades: 310 Collier Avenue, Everglades City, Florida 34139
Holy Family Catholic Church: 200 Datura Street, Everglades City,
Florida 34139
Section 6. This Agreement may be signed in counterparts by the parties hereto.
This Agreement shall take effect on the last day of execution by the last
party to execute same.
Section 7. This Agreement shall be recorded by the County in the Official Records
of Collier County within thirty (30) days after this Agreement is fully
executed.
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7,241201 22 Item 1 6.�. 14.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized repiesentatwes;�
have executed this Agreement. _ =
City of Zades
By:
�?Gt�YJry?c - Jr LrI..E�y�
Name and Title
Date:—. b – / 6 —
ATTEST:
DWIGHT E. BROCK, CLERK
, Deputy Clerk
Approved as to form and legal sufficiency:
Colleen A Greene
Assistant County Attorney
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�Fa Cath olic Ch c
By
Name and Titl 0GY
Date:
Board of County Commissioners
Collier County, Florida
By:
Fred W. Coyle, Chairman
Date:
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7/2412012 Item 16.D.14.
City of EveraZades City
P.O. Box 110, Everglades City, Collier County, Florida 34139
City Hall 102 Copeland & Broadway
Phone (239) 695 -3781 Fax (239) 695 -3020
w
Mayor
NE
N
any
r
v�
ja
Mayor City Clerk City Attorney
Sammy Hamilton, Jr. Dottie Smallwood Joiner Colleen J. MacAlister, Esq.
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_ 7/24/2012 Item 16.114.
L-,z ty ot Evergiadesz C
P.Q. Box 110, Everglades City, Collier County, Florida 34139
City Hall 102 Copeland & Broadway
Phone (239) 695 -3781 Fax (239) 695 -3020
F"
Barry Williams, Director
Collier County Parks & Recreation_•.....
15000 Livingston Road,
Naples, FL 34109 '
May 1, 2012,
`.
w:
13lease accept our gracaou tl3aapk ;loz r avYdt tl�e y eetieci 1p it ftba11 field Ere in
everglades
Mayor Cint Clerk City Attorney
Sammy Hamilton, Jr. Dottie Smallwood Joiner Colleen J. MacAhster, Esq.
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7/24/2012 Item 16.[.14.
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FACILITY USE MEMORANDUM OF UNDERSTANDING
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MEMORANDUM OF UN E RST ANQING is made and between Collier County Parks and Recreation
irtment and 6 �.1 �� u �
nization, and hereby entered on this _day of em 201L. as Co- Sponsor
OVERVIEW
ii Collier County Parks and Recreation Department (CCPRD) is fortunate to have volunteers who
�ecute youth sports programs on behalf of the County. In this unique partnership, the County
vides manpower, budget and resources to construct and maintain quality sports fields and facilities.
uth sports Organizations provide volunteer personnel, and in some cases paid staff, to staff, organize,
in and administer outstanding youth sports programs. Together, this team ensures that wholesome,
althy and enjoyable recreation activities are available to literally thousands of youth in the County.
file the County Administration does not get closely involved with the structure, organization or
ministration of Organization operations, the County Recreation Department must remain
:ountable and responsible to citizens for any actions taken on its behalf by any affiliate organization,
luding youth sports Organizations. Since the County provides valuable assets that are funded by
paying citizens and the County allows use of these assets to the Organizations, Organizations must
prepared to provide their services in consonance with existing County policies, ordinances and good
Jness practices. In addition, there may be times when the County is asked to become involved in
ies related to Organization operations. In these instances, the Organization must be prepared to
perate with the CCPRD or The Board of County Commissioners to resolve issues in cases not
cificaliy covered by this Memorandum of Understanding MOU.
MOU which includes policies and procedures will apply to all approved park sites, as well as
) approved school sites).
1. GUIDELINES FOR BECOMING A CO- SPONSOR ORGANIZATION
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ia. These guidelines are applicable to the above -named Organization as if specifically agreed to
herein.
b. A co- sponsored organization is defined as a group, designated as such by CCPRD sharing the
basic objectives of CCPRD as stated above, and that requests either advertising assistance, or
i
use of the Park and Recreation facilities for a program / league or event which the Department
believes will be mutually compatible with its goals and will further the recreation needs of the
Community in general.
c. Co- sponsor organizations/ leagues must offer a recreational component.
d. Organizations / leagues that co- sponsor with CCPRD must be not - for - profit, which is defined as
i
being a Collier County community based or community serving organization not affiliated with
or controlled by a for - profit entity.
e. At least 51% of all games must be played within or at Collier County Parks and Recreation
facilities.
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7124/2012 Item 16.0.14.
r.
All ca- sponsored organizations / leagues must have a total program membership with at least.
90% being residents of Collier County. The determination of the 90% shall be based on the
registration list submitted with the request for facility usage on the appropriate due date given
by CURD. Co- sponsor status will not be granted to any organization as a short term
relationship.
a. The Organization agrees to provide a "Recreati^^aP' youth sports program as a service for the
County. Recreational is defined in Paragraph II. d. In return for providing the youth sports
program and for fulfilling the other requirements of this MOU, the County hereby waives all
hourly field rental fees, which are routinely charged to other non - affiliated organizations. Such
fees may be levied, however, if it is determined that fields are being used to subsidize individual
income of paid or volunteer Organization staff, or that events are outside of routine league
season.
b. The term of this MOU will begin and continue
through . This MOU will automatically renew if the Facility MOU
Extension document is signed annually by the current President of the Organization. Either party
may terminate this MOU, provided
'Iwritten `notice is given at least thirty (30) days in advance.
)rr CdLZS Li# Lem U't may use the field(s) and facilities on a non-
exclusive basis
(Organization Name)
to conduct a recreational program at the following location(s):
1.
2.
3.
C. This MOU includes the use of all support structures ..e. bleachers and dugouts) at the above
locations, unless otherwise specified by addendum tc :his MOU.
d. For purposes of this MOU, a recreational program s designed as a non - competitive program
where all children who register under existing gt,7- `° ,ns will be able to play on a team that
matches their age and ability. Tryouts are -'eptable only for the purpose of placing
participants on teams based on their skill IF vel. No one is to be cut from a team or play as a
result of a tryout. Each participant must ` placed on a team and play in the league schedule
against the other league teams.
e. The Organization agrees to cr, -,,,,:y v- ah The Americans with Disabilities Act (ADA) guidelines,
which prohibit the discrimination against individuals with disabilities in any aspect of their
program. The Act requires organizations to provide reasonable accommodations to enable
participants with disabilities to play, unless doing so would impose an undue hardship on the
organization.
f. The Organization must provide to the CCPRD:
1. a list of Board of Directors and /or Organization Officers with contact information
(annually);
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7/24/2012 Item 16.D.14.
2. number of teams (prior to start of season);
3. official league roster of participants, to show how many youth participate, and where
they reside (individual city or out of county) (prior to end of season);
4. current set of by -laws, with amendments if applicable (annually);
5. proof of liability insurance /certificate of insurance coverage: General Liability coverage
of not less than $500,000 per occurrence (annually);
6. The liability insurance policy must include the Collier County Board of County
Commissioners and /or Collier County District School Board, as applicable, as a named
additional insured (annually).
g. The Parks and Recreation logo must be displayed prominently on all brochures, flyers,
registration forms and other advertising materials, not to exclude advertisements in the news
media.
h. The CCPRD will hold meetings as necessary to be attended by presidents and /or designated
representatives of every Organization. This is a forum to discuss common issues and otherwise
engage in useful communication. The Organization president understands that it is his /her
responsibility and obligation to attend this meeting or to appoint a representative who can
speak for the Organization.
i. The Organization is empowered by the County to control the behavior of participants and
spectators during the sporting event to the same extent the County is so empowered. The
Organization or CCPRD representative can have an unruly or dangerous participant, coach,
parent or spectator removed from the premises during sporting events. Any Organization,
officer, coach, umpire / official, CCPRD representative can exercise this authority. The
Organization, through these people, may contact the Police Department for assistance, if
necessary.
111. SCHEDULES
a. The Organization agrees to provide CCPRD with a written league schedule of games and practice
times two weeks prior to the first scheduled game and \or practice, respectively. Dual seasons
(fall /spring) will require dual schedules. Schedules should list, at a minimum, fields /facility, dates
and times. The Organization will also provide updates or changes to the original schedule. It is
understood by both parties that this schedule includes one (1) game and two (2) or vice versa
(Total of five hours per team). CCPRD must review the schedule (which must include all times
needed for games, practices and field maintenance) before the Organization can use the fields.
Once CCPRD has approved the MOU, the schedule and the insurance, the Organization shall
have exclusive use of the fields for all dates and times listed on the approved schedule. Note:
The CCPRD site representative will make the final decision on whether or not a facility or field
is usable.
b. The Organization may hold two (2) organizational meetings per season at their respective park
site building. This will be at no charge providing a reservation is booked with CCPRD. All other
facility /building usage requests are handled as a facility rental and all fees will apply.
IV. FACILITIES /SECURITY
The Organization agrees to police all areas being used to ensure that trash and litter are cleaned
up after use. These areas include any support structures at a facility used by the Organization. If
cleanup for each event is not done in a reasonable amount of time and the County is required to
do the cleanup, then the cost to the County may be charged to the Organization.
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7/24/2012 Item 16.D.14
b- The Organization should notify the CCPRG of any damage; vandalism, needed repairs and /or
safety issues at their respective parks as soon as possible, not later than the next working day. If
damage is a result of Organization members' negligence or failure to comply with accepted
operational or security measures, the Organization may be held responsible for reimbursing the
j County for all or part of repair costs.
C. The Organization is responsible for monitoring the facilities during the Organization's use.
Hourly inspection. ,
L.-z- - .y`bg°_sted to ensure that their members are not purposely
'
or inadvert-:,tiy causing damage to the facilities. The Organization may responsible for
iockina : cstrooms at the conclusion of each usage of the facility. This will be determined by each
�,CPRD facility Representative. A Key Usage form is required for any keys received.
d. The Organization shall not allow any firearms, animals, alcoholic beverages and /or illegal drugs
to be on County property or in County facilities as it pertains to their organization. All youth
sport Organizations will comply with the Code of Laws and Ordinances of Collier County, Florida,
Chapter 98, Parks and Recreation.
e. Co- sponsored Leagues or Organizations cannot display signs, banners or posters on County
property (Community Parks /School approved sites) without prior approval by the CCPRD
Director or designee, and then must remove them at the end of their regular season. Signs at
Regional Parks can only be displayed during game play and must be removed after each game.
All signage must comply with local zoning regulations. County zoning regulation may be
i obtained by contacting 239 -252 -5603. City of Naples zoning regulations may be obtained by
contacting 239- 213 -5020.
e. The Organization shall not allow vehicles in other -than designated parking areas, including
concession buildings and office areas, unless specifically authorized by the CCPRD. The Collier
I County Sheriffs office and /or the Collier County Park Rangers may issue citations for illegally
parked vehicles, or for reckless operation (speeding, etc.) of vehicles on County property.
f. The Organization shall not be allowed to alter, add, delete or improve the facilities without prior
written consent by the CCPRD Director. Such alterations, additions or improvements shall meet
existing applicable County codes, and become and remain County property.
g. For any tournaments, game play or other activities outside routine recreational activities where
large amounts of trash are expected, Organizations should rent adequately sized dumpsters for
the duration of the activity, and ensure that trash bags are deposited in the dumpster(s).
Dumpsters shall be removed from the site the last day of or the day after the tournament or
activity. This will be coordinated and paid for by the Organization with the approval of the
respective park site representative.
h. The Organization will be required to complete a separate contract for every game or
tournament hosted above and beyond their regular season and will be required to pay a
! facility /field usage rental fee. The Organization will also incur the cost of lighting fields if
required. These fees are required whether it is a co- sponsored organization /program or a non-
cosponsored organization program.
I. The Organization will be required to complete a separate contract for any instructructional
program such as a camp, clinic or academy held whether it is a co- sponsored program or a non -
cosponsored program. The Organization will be required to pay the 35% contractual fee to the
County as stated in the fee schedule (65 % -35% fee split). The County will incur the cost of
lighting the fields for any of the Collier County Youth Organization's camps or clinics.
j. Any Organizations serving food must complete the Concession MOU and abide by its terms.
k. The County and the Organization acknowledge that a comprehensive field maintenance
program is required to preserve the life of the fields, reduce long -term capital expenditures and
ensure safe playing conditions. The County provides certain services in accordance with the
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7/24/2012 Item 16.Q.14.
available budget and human resources. In turn, the Organization may supplement this
maintenance effort either with materials, funding or other available resources at their disposal.
The Organization agrees that no maintenance will be conducted without prior approval from the
CCPRD.
I. The Organization agrees to have a background check process in place for all coaches and
assistant coaches involved with the Organization at their expense. Organizations may not
engage coaches or Staff who have not passed a background check that is compliant with little
league rules and regulations. As per SB 150: Snorts Coaches /Criminal History Screening, all
organizations must sign an affidavit prior to the beginning of the season statine that all
coaches have been screened.
m. Waiver and Release Pertaining to the Use of Collier County Parks and Recreation or Collier
County School Board ttP,,r''operty and / or Premises:
60f Cdb( L+'['fl� LWVf (hereafter know as ORGANIZATION), agrees to release
from liability, and to hold ha ss the Collier County Board of Commissioners (hereafter know
as COUNTY) and Collier County School Board, it's employees and agents against any and all
claims brought by or on behalf of the ORGANIZATION, any person, or legal entity which may
arise from the ORGANIZATIONS use of the County's property or premises.
The ORGANIZATION agrees to indemnify and hold harmless the COUNTY from any act of
negligence of the ORGANIZATION, its' agents, contractors or employees, from all costs,
attorney's fees, expenses, and liabilities incurred as a result of any claim or proceeding brought
thereon, all to the extent of the County's liability under general law.
n. Other provisions not found in the MOU may be established in consultation with and written
approval of the Parks and Recreation Director. Any additions or deletions will be attached to
the MOU and be in force for the duration of the MOU.
V. FINANCIAL
a. The Organization must submit an annual financial report, including revenues and expenditures
to the Parks and Recreation Department Director by January 15t' of the prior year following the
most recent facility request by the co- sponsor organization / league.
b. A new co- sponsor request for the Organization will not be completed until the financial reports
have been submitted and reviewed by the Parks and Recreation Director, or the assigned
designee from the previous year.
c. Audit: The County reserves the right to conduct an internal audit (conducted by County staff) of
the Organization's financial records at any time. Audits can be conducted with no advance
notice and the Organization should be prepared to produce the requested information or
documentation. The County will absorb the cost of conducting these internal audits. Moreover,
if warranted by the County based on results of the internal audit, an independent audit (on the
cash basis of accounting) by a Certified Public Accounting firm may be required. The
Organization will be responsible for the cost associated with this independent audit.
d. For Organizations sharing facilities, following the conclusion of a season, the entire concession
stand and storage area will be cleared for the next Organization's season. Should an
Organization choose to sell another Organization remaining concession products, this
transaction needs to take place prior to the beginning of the next Organization's season.
e. As soon as possible, but prior to the first official game week, the Organization must submit back-
up documentation (based on registration numbers) to support the player per week fee assessed
to each Organization.
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7/24/2012 Item 16.a.1Z
This Memorandum of understanding is signed and agreed by the parties this y day of
t? —e qt*K20 H.
f KY;4, A. /t(, 1)7-,
Name & Title)
/QC, //
,-�rSs o?0 11- 12 PiPSi,,�; "f-
ks and Recreation Re resentative:
e� � A-- 74a�,
( ignatur
Ahmed& Title)
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7/24/2012 Item 16.D.14.
`°coy., ADDENDUM TO FACILITY USE MOU — CONCESSIONS
0
o
*s Addendum to Facility Use MOU-Con c�jssio s is made t4ke y d between Collier County Parks and
Recreation Department and &0 c � L09461tif as Co-
SlDonsored Organization, hereby entered and agreed upon the following ti4ns on this i day of
ee r 20JI.
I. This MOU applies to all Collier County Parks with exception to North Collier Regional Park.
I
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1i. The Collier County Parks and Recreation Department (CCPRD) allows various organizations,
groups, and agencies to sell concessions on property owned by Collier County. Permission to
use County facilities for the sale of concessions and other items shall be restricted to the
following:
I
a. Organizations, groups, and agencies that are non -profit and serve a beneficial purpose
to a segment of the local community, whether it is children or adults.
b. The use of the property and /or facilities shall be on a seasonal basis rather than a
permanent one. For example, a baseball organization may be permitted to use the
facilities and /or property for concession sales during the baseball /softball season and a
soccer organization may be permitted to use the facilities during the soccer season.
c. The concession stand is available for the organization's use in conjunction with field
rentals.
d. Concession operators shall be responsible for keeping the immediate area clean of litter
and debris at all times. This includes wiping out cabinets, cleaning the refrigerator, and
mopping the floor. Failure to comply will result in contents being disposed of by CCPRD.
e. Organizations, groups, and /or agencies granted permission to operate concession
area(s) should fully understand that any permanent improvements made to the
concession areas become the property of Collier County and may not be removed when
the organization, groups or agency's temporary use of the concession area has
concluded. Refrigerators, popcorn machines, hot dog warmers, freezers and similar
items would not be defined as permanent improvements. Shelving, server windows and
similar improvements are considered as permanent improvements. Permission to use
and place such equipment must be obtained by submitting a request in writing to the
CCPRD.
f. The CCPRD reserves the right to immediately terminate the use of any concession area
by an organization, group, or agency if it is determined that it is in the best interest of
the county and its citizens who use the park area. Several reasons for terminating the
agreement are listed below:
L Unsanitary conditions
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71241'2012 Item 16.0.14.
ii. Failure to open on regular basis
iii. Failure to keep immediate area of concession facility free of litter
iv. Proof of funds generated being used for purposes other than those beneficial to
a non - profit group or organization
v. Violation (s) of the Florida Health Laws & Regulations pursuant to the operation
of a concession stand
g. The CCPRD shall have the right to be upon and /or enter its property for the purpose of
examining and inspecting the same and determining whether the party named in this
Agreement is in compliance with Department policies with respect to care,
maintenance, repair and renovations.
h. It should be clearly understood that the organization providing the activity would be
given first priority on operating the concession area. For example, if it is
baseball /softball season, the sponsoring agency will have first priority. Youth groups will
have priority on fields used by youth and adult leagues.
i. In the event that two leagues share the same season, they will both obtain their own
health permits and will operate the concession stand on the nights they have the field
reserved. It is understood that they will provide their own locks and ensure that their
equipment and supplies remain secure when they are not operating the concessions.
Both organizations understand that they will be equally responsible for complying with
Health Department requirements and that should there be a violation both
organizations' permit will be cited.
j. It should be clearly understood that if Collier County has an exclusive agreement to sell
only a certain product (i.e. Pepsi or Coke) on their property the organizations, groups or
agencies would have to respect that policy and only sell products distributed by that
company.
Concession Stand:
a. The user agrees to abide by all Florida Department of Health Laws and Regulations
pursuant to the operation of a concession stand and is responsible for obtaining any
required permit(s). A copy of the permit must be provided to CCPRD prior to opening
the concession.
b. If space allows, a storage area(s) will be made available to the user for their use during
the season. However, the user may be required by CCPRD to remove all stored materials
following the completion of the season so anoth, . user may use the area. The user is
responsible for keeping the storage area in gr ,d condition and must meet all OSHA
regulations for storing materials. Violations c' these rules may result in the user losing
the use of the storage area.
Fees:
a. Associations will pay concession fees `a CURD no later than two (2) weeks after the end
of the regular season. The concessi sn fees are stated in the Collier County Fee Policy.
Page 2 of 3
Packet Page -2718-
7/24/2012 Item 1 G. D.14.
V. Keys:
a. Keys for all CCPRD facilities will be issued on an as needed basis by the Park Supervisor.
The user is prohibited from making copies of said issued keys. User will be required to
sign a key usage form (attached).
TH#s Addendum to Facility Use MOU- Concessions is signed and agreed by the parties this (S} day
of. D' ►2Yr1�W 201L.
i
President:
m—rtLt ci m \
Name & Title) —�
?oll
rzl(SS
and Recreation Representative:
Nome 9 Title)
�a .zoii
Page 3 of 3
Packet Page -2719-
TATE TRANSPORT CORPORAT1Oh 7/24/2012 Item � 16. [).14
2830 WEST STATE KOAD 84 #102
FT. LAUDERDALE, FLORIDA 33312
PP' (954) 581 -3545
FAX: (954) 581 -6038
PURCHASE ORDER INVOICE # PAGE # INVOICE DATE
03/12/2012 12001756 1 / 1 03/31/2012
S CUSTOMER No.
O 030011 g JOB NAME JOB -QUOTE No.
L EVERGLADES CITY PARK 110013 -01
D COLLIER COUNTY PARKS 8 RECREATION H FROM CC CALHOUN
3299 TAMIAP.,� ' ^Tc 700
ATTN:ACCOUNTS PAYABLE I
T NAPLES TO 411 DATURA ST EVERGLADES CITY
O FL 34112 -6i, P
Del. Date Ticket No. pty.
03/12/2012 57728 1.00 RED CLAY (M)
03/12/2012 57731 1.00 RED CLAY (M)
2 TICKETS 2.00
Description
'M)0410912012- 11 :30 :11 CUSTOMER ORIGINAL
Packet Page -2720-
MATERIAL ONLY
Truck No. Unit Price Amount
8000 195.00 195.00
8000 195.00 195.00
TAX 7.00%
TOTAL
0
TATE TRANSPORT CORPORATION 7/24/2012 Item 16.D.14.
2830 WEST STATE ROAD 84 #102
FT. LAUDERDALE, FLORIDA 33312
PH. (954) 581 -354-
FAX: (954) 581 -6038
PURCHASE ORDER INVOICE # PAGE # INVOICE DATE
03113/2012 12001758 1 / 1 03131/2012
S
CUSTOMER No.
S
JOB NAME JOB -QUOTE No.
O
030011
EVERGLADES CITY PARK 110013 -01
L
H
COLLIER COUNTY PARKS & RECREATION
FROM CC CALHOUN
D
3299 TAMIAMI TRL E STE 700
1
ATTN: ACCOUNTS PAYABLE
TO 411 DATURA ST EVERGLADES CITY
T
NAPLES FL 34112 -5749
P
O
MATERIAL ONLY
Del. Date Ticket No. Qty. Description Truck No. Unit Price Amount
03/13/2012
57735
1.00
RED CLAY (M)
8000
195.00
195.00
03/13/2012
57745
1.00
RED CLAY (M)
8000
195.00
195.00
2 TICKETS 2.00 $390.00
TAX 7.00% $0.00
TOTAL $390.0(
(M)04/0912012- 11:30:11 CUSTOMER ORIGINAL
w
Packet Page -2721-
TA,TE TRANSPORT CORPORATIOF 7/24/2012 Item 161).14.
2830 WEST STFTE ROAD 84 #102
FT. LAUDERDALE, FLORIDA 33312
PH: (954) 581 -3545
FAX: (954) 581 -6038
vicLfor% vwt JF VAUt # INVOICE DATE
03/12/2012 12001755 1 / 1 03!31/2012
S CUSTOMER No. S JOB NAME JOB -QUOTE No.
O 030011 EVERGLADES CITY PARK 110013 -01
L
D COLLIER COUNTY PARKS 8 RECREATION H FROM CC CALHOUN
3299 TAMIAMI TRL E STE 700 1
ATTN: ACCOUNTS PAYABLE TO 411 DATURA ST EVERGLADES CITY
T NAPLES FL 34112 -5749 P
0
HAULING ONLY
Del. Date Ticket No. Qty. Description Truck No. Unit Price Amount
03/12/2012
57728
1.00
RED CLAY (H)
8000
391.65
391.65
03/12/2012
57731
1.00
RED CLAY (H)
8000
391.65
391.65
W lVEID
MOM
2 TICKETS 2.00
TOTAL $783.30
(H)04/09/2012- 11:30:11 CUSTOMER ORIGINAL
Packet Page -2722- 101
TATE TRANSPORT CORPORATIOI~ 7/24/2012 Item 16.D.14.
2830 WEST STATE ROAD 84 #102
FT. LAUDERDALE, FLORIDA 33312
PF:: (954) 581 -354:
FAX: (954) 581 -6038
PURCHASE ORDER INVOICE # PAGE # INVOICE DATE
03/13/2012 12001757 1 / 1 03131/2012
S
CUSTOMER No.
S
JOB NAME JOB -QUOTE No..
O
030011
EVERGLADES CITY PARK 110013 -01
L
D
H
COLLIER COUNTY PARKS & RECREATION
FROM CC CALHOUN
3299 TAM IAMI TRL E STE 700
1
ATTN: ACCOUNTS PAYABLE
TO 411 DATURA ST EVERGLADES CITY
T
NAPLES FL 34112 -5749
P
O
HAULING ONLY
Del. Date Ticket No. Qty. Description Truck No. Unit Price Amount
03/13/2012
57735
1.00
RED CLAY (H)
8000
391.65
391.65
03/13/2012
57745
1.00
RED CLAY (H)
8000
391.65
391.65
WMVED
FINAMCP
2 TICKETS 2.00
TOTAL $783.30
(H)04/09/2012- 11:30:11 CUSTOMER ORIGINAL
(0)
Packet Page -2723-