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Agenda 05/22/2018 Item #16E 305/22/2018 EXECUTIVE SUMMARY Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the Board’s approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular Administrative Report which provides for Board approval of the following transactions: Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); Amendments to contracts; After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff for the timely process of invoices. Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: Nine (9) change orders that in aggregate modify contracts by -$77,101.88 and adds 325 business days to completion periods, see attached summary and backup for details; and Zero (0) amendments this period, and; Three (3) after the fact memos with a fiscal impact of $2,126.16. FISCAL IMPACT: The net total for the twelve (12) items is -$74,975.72 LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services ATTACHMENT(S) 1. 0522 After the Fact Report - FY18 (PDF) 2. 0522 After the Fact Backup (PDF) 3. 0522 2nd Revised Change Order Report - FY18 (PDF) 4. 0522 2nd Revised Change Order Backup (PDF) 16.E.3 Packet Pg. 1097 05/22/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.3 Doc ID: 5555 Item Summary: Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 05/22/2018 Prepared by: Title: Business Technology Analyst, Senior – Procurement Services Name: Sara Schneeberger 05/02/2018 4:30 PM Submitted by: Title: – Procurement Services Name: Ted Coyman 05/02/2018 4:30 PM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 05/02/2018 4:40 PM Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 05/03/2018 3:17 PM Procurement Services Ted Coyman Additional Reviewer Completed 05/04/2018 10:11 AM Procurement Services Catherine Bigelow Additional Reviewer Completed 05/10/2018 6:37 AM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 05/14/2018 9:06 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/14/2018 10:19 AM Office of Management and Budget Laura Wells Additional Reviewer Completed 05/14/2018 11:14 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/14/2018 2:36 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 05/16/2018 9:15 AM Board of County Commissioners MaryJo Brock Meeting Pending 05/22/2018 9:00 AM 16.E.3 Packet Pg. 1098 Item page #Contract or Purchase OrderDateDescription of Project Vendor Name Division ‐ Director Fiscal Impact Description1 1 4500184145 4/23/2018 Nuisance Abatement Chuchi Bush HogCode Enforcement - Michael Ossorio$1,200.00Three quotes were not obtained for these additional types of abatements. Purchase order is over $3k.2 9 4500180157 4/24/2018 Software Subscriptions SHI International CorpOperations & Veteran Services - Sean Callahan$746.16 Purchase order was not issued prior to the second subscription term.3 11 4500186549 5/1/2018 Pest Control Services Truly Nolen of America PUD - Beth Johnssen $180.00 Services were provided to a location that was not included in the scope of the contract.Meeting DateTotal number of MemosTotal Fiscal Impact5/22/20183$2,126.1616.E.3.aPacket Pg. 1099Attachment: 0522 After the Fact Report - FY18 (5555 : Procurement Services Administrative Report) Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director: Vendor Name: Amount: Contract #: Purchase Order: Why is this deemed a non-compliant purchase? Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Date: Division Director: Signature: Date: Collier County After the Fact Form Marlene Serrano Code Enforcement Michael Ossorio Chuchi Bush Hog $ 1,200 n/a 4500184145 ✔ The Nuisance Abatement contract was terminated on 1/11/2018. Due to this termination, the division's nuisance abatement program was faced with an overwhelming backlog of county abatements of about 80 properties included on the mandatory lot mowing program, in addition to other types of nuisance abatement cases involving weeds and litter removal. The division had to process hundreds of these types of county abatements by changing the process of assigning abatements to a sole vendor under contract to soliciting quotes from 3 vendors which dramatically impacted staff's time and the completion of additional duties. Seven (7) quotes were not solicited properly for the following invoices: Invoice 443- $100 Invoice 444- $350 (not lowest bidder) Invoice 445R- $150 Invoice 446- $150 Invoice 447- $100 Invoice 448- $100 Invoice 449R- $250 Requesting Board of County Commissioners' approval to pay invoices listed below: 443, 444, 445R, 446, 447, 448, 449R Staff has taken the necessary measures to avoid this violation from re-occurring by creating job aids to assist staff requesting solicitations and Operations Manager reviews quotes below $350 for accuracy before requesting purchase order increases and abatements are approved. Quotes above $350 are approved by the Division Director. Nuisance Abatement re-solicitation is now in process for a new contract that will be submitted for Board approval. Marlene Serrano Marlene Serrano Digitally signed by Marlene Serrano Date: 2018.04.19 14:10:18 -04'00'4/19/18 Michael Ossorio OssorioMichael Digitally signed by OssorioMichael Date: 2018.04.23 09:12:32 -04'00' 1 16.E.3.b Packet Pg. 1100 Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) lnvoice Grormth Manangetnent Dept. Code Entbrcement Div ision 2800 N Hotseshoe Dr.. naples t'l -i4104 Description WEED CENA 20170014286 FOLIO# 74410181009 I e.o. tto. I Terms | .rsoorul.rs I ou" on receipl l--Oty I Rate I too.oo J l s I 00.00 s0.00 We appreciate )'our prompt pal ment'Thank I ou tbr l our huisness Balance Due $ 100.00 L_ Date rit0120l8 ;r"J_l _*0, I Amount I00_00 l r I I 2 16.E.3.b Packet Pg. 1101 Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) Gror.rnth Manan gernent Dept. Code Entbrcement Di\ ision 2800 N Horseshoe Dr.. naples t1 34104 Description Due on receipt lnvoice LITTER cENA 20170015020 FOLTO# 71021520006 Payments/Credits Balance Due We appreciate )'our prompt pal ment'Thank l ou tbr l our buisness - I rrrotzorr | +++ | Amount l :i50.0t) 3 16.E.3.b Packet Pg. 1102 Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) Invoice Grourrth N'tanangenrent Dept. Code Entbrcernent Dir ision 280(l N Horseshoe Dr.. naples fl 341 04 I WEED CENA 2tll700l8l25 FOLTO# 3615 I 080009 W? ^ppr..t." )",rr p."-pt pC, Pa), on line at: https ://ipn. intu it.com/loei n/qb Total *" l lrl0j20l8 "*;;r44sR I _ P.O. No. .1500IE,tt-15 Qtv __l Il-r_I Amount Ir-Description 4 16.E.3.b Packet Pg. 1103 Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) lnvoice Grownth Manangement Dept. Code Enforcernent Division 2800 N Horseshoe Dr.. naples fl 34 I 04 P.O. No.Terms 4500184145 Due on receipt Description ottl Rate Amount WEED CENA 20r70018307 FOLrO# 45999300067 150.00 150.00 We appreciate your prompt payment.Thank you tbr your buisness Total $l5o.oo ,'.:* *-r- t.: ":1. .il-, ' HiiA,*IJiEEi- .=, Payments/Credits so.oo Balance Due sr5o.oo 5 16.E.3.b Packet Pg. 1104 Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) P.O. No.Terms .150()r8-lr-15 l Due on receipt = ==========. == lnvoiCe Grorwth Manangernent Dept. Code Enlbrcemenl Div ision 2800 N Horseshoe Dr.. napies l)-341 04 l Description otv Rate UIEED CENA 201700r84i4 FOLIO# 2402 I 600009 Total s | 00.00 Payments/Credits We appreciate )our prompt palment.Thank 1ou fbr lour buisness Balance Due s 100.00 L__ ffi $0.00 6 16.E.3.b Packet Pg. 1105 Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) Grounth Manangernent Dept. Code Enfbrcement Div ision 2800 N Horseshoe Dr.. naples rl -l4l 0-l Description WEED cENA 20170017590 FOLIO# =:=;=====::=== -= lnvoice J ffi- ffi Ratett I I 100.00 Total Amount s l 00.00 Payments/Credits $0.00 We appreciate )'our prompt pa1'ment'Thank 1'ou tbr lour huisness Balance Due s r 00.00 Date lnvoice # ti()2()18 +4ii L T- 7 16.E.3.b Packet Pg. 1106 Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) ====-_====== = =e:1::=-=:: lnvoice Description LITTER CEtr-A 201700118.18 FOLIO# 74030100004 "'. rppraa^.)"* pr"rws I I I Total Cro*nth Manangernertt Dept. Code Entbrcement Div ision 2800 N Horseshoe Dr.. naples t) 341{)4 Pay onl ine at: httos ://ion. intuit.com/loein/qb Balance Due ?-E==::-*' Date I;;;_l ;;;-t 44eR ] P.O. No. 1500rE4145 * ,"rr. _ Due on receipt -l Rate 250.00 Amount 250.00 $250.00 Payments/Credits 8 16.E.3.b Packet Pg. 1107 Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director: Vendor Name: Amount: Contract #: Purchase Order: Why is this deemed a non-compliant purchase? Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Date: Division Director: Signature: Date: Collier County After the Fact Form Joshua Hammond Operations & Veteran Services Sean Callahan SHI International Corp $746.16 4600004314 4500180157 ✔ Public Services Department (PSD) Operations staff requested a quote from SHI for Microsoft Visio 365 and Microsoft Project 365 software subscriptions in FY17. The vendor provided a three-year quote for the subscription and was issued PO 4500180157 in August 2017. The initial subscription term was valid from August 2017 through November 2017. At the start of FY18, I failed to request a purchase order for the second subscription term (December 2017 through November 2018). SHI subsequently submitted Invoice # B07442137 (Dolphin Record # 456071) for $746.16. The invoice was blocked for payment since the original PO was closed at the end of FY17 and no new PO was issued for FY18. The vendor is currently awaiting payment. Approve and pay SHI Invoice # B07442137 (Dolphin Record # 456071). Procurement Services advised PSD Operations staff of the proper process to follow for multi-year subscriptions. PSD Operations staff scheduled an FY19 PO request preparation meeting in August 2018 to ensure that all necessary PO's are requested in advance of the start of the new fiscal year. This meeting will become an annual process to prevent an after-the-fact purchase, such as this, from happening again. Additionally, PSD Operations enhanced the outstanding invoices review process to identify potential issues faster. Joshua Hammond 04/24/2018 Sean Callahan Digitally signed by Sean Callahan Date: 2018.04.24 16:04:57 -04'00'4/24/2018 9 16.E.3.b Packet Pg. 1108 Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) Ship Date Salesperson Purchase Order Ship Via FOB Terms 11/30/2017 Tom Naelon Government 4500180157 LICENSE ONLY FOB DEST NET 30 Item No. Mfg Part No. Description Qty Ordered Qty Shipped Unit Price Extended Price 32596397 7MS-00001 No Media Microsoft Select ProjOnlnProfGOV ShrdSvr ALNG SubsVL MVL PerUsr Windows - Multiple Windows Platform All Languages No Media Software Contract number: 43230000-15-02 Enrollment No.: 78128952 Agreement No.: 01E73902 Country of Usage: USA Maintenance From date: 12/1/2017 Maintenance To date: 11/30/2018 2 2 260.16 520.32 28022028 P3U-00001 No Media Microsoft Select VisioProforOff365G ShrdSvr ALNG SubsVL MVL PerUsr Windows - Multiple Windows Platform All Languages No Media Software Contract number: 43230000-15-02 Enrollment No.: 78128952 Agreement No.: 01E73902 Country of Usage: USA Maintenance From date: 12/1/2017 Maintenance To date: 11/30/2018 2 2 112.92 225.84 Quote: 13989848 Sales Balance 746.16 Freight 0.00 Recycling Fee 0.00 Sales Tax 0.00 Total 746.16 Currency USD Invoice No. B07442137 Invoice date 11/30/2017 Customer number 1008829 Sales order S46209994 Finance charge of 1.5% per month will be charged on past due accounts - 18%/yr. All returns require an RMA# supplied by your SHI Sales team. Federal tax ID: 22-3009648 290 Davidson Ave. Somerset, NJ 08873 Phone: 888-235-3871 Fax: 732-805-9669 Please remit payment to: SHI International Corp P.O. Box 952121 Dallas, TX 75395-2121 Wire information: Wells Fargo Bank Wire Rt# 121000248 ACH Rt# 021200025 Account#2000037641964 SWIFT Code: WFBIUS6S For W-9 Form, www.shi.com/W9 Bill To Ship To COLLIER COUNTY BOCC 3299 TAMIAMI TRI E STE 700 ATTN: ACCOUNTS PAYABLE Naples, FL 34112 USA COLLIER CO. PUBLIC SERVICES ADMINISTRATION 3339 Tamiami Trail E Ste 214 Naples, FL 34112 USA 4500180157/Joshua Hammond Page 1 of 1 10 16.E.3.b Packet Pg. 1109 Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) 1116.E.3.bPacket Pg. 1110Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) 1216.E.3.bPacket Pg. 1111Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) 1316.E.3.bPacket Pg. 1112Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) 1416.E.3.bPacket Pg. 1113Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) 1516.E.3.bPacket Pg. 1114Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) 1616.E.3.bPacket Pg. 1115Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) 1716.E.3.bPacket Pg. 1116Attachment: 0522 After the Fact Backup (5555 : Procurement Services Administrative Report) Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 17-7148 1 4/11/2018Immokalee Sidewalk ImprovementsMarquee Development Inc.Immokalee CRA - James Sainvilus$685,494.75 $685,494.75 $0.00 $685,494.75 0.00% 180 70 250 28.00%2 5 17-7153R 2 4/19/2018Doctors South Jetty Rebuild & Erosion StructureEarth Tech EnterprisesCoastal Zone Management - Clint Perryman$2,047,626.00 $2,047,626.00 $0.00 $2,047,626.00 0.00% 180 30 210 14.29%3 7 14-6345 2 4/17/2018107th Ave N Public Utilities RenewalStantec Consulting ServicesPUD/EPMD - Michael Stevens $502,324.00 $502,324.00 $0.00 $502,324.00 0.00% 0 0 0 #DIV/0!4 9 14-6345 2 4/17/2018110th Ave N Public Utilities RenewalStantec Consulting ServicesPUD/EPMD - Michael Stevens $618,550.00 $618,550.00 $0.00 $618,550.00 0.00% 0 0 0 #DIV/0!5 11 16-6628 3 4/23/2018Vanderbilt Drive Bridge ReplacementsThomas Marine ConstructionTransportation Engineering - Matthew Thomas$5,415,914.91 $5,415,914.91 $0.00 $5,415,914.91 0.00% 548 0 548 0.00%6 26 17-7126 1 4/24/2018IMM Taxiway B Rehabilitation ConstructionOwen Ames Kimball OAK Airport Authority - Justin Lobb $971,013.74 $971,013.74 ($77,101.88) $893,911.86 -7.94% 150 0 150 0.00%7 33 16-7020 3 4/19/2018107th Ave N Public Utilities RenewalD.N. Higgins PUD/EPMD - Michael Stevens $3,837,675.00 $3,681,194.14 $0.00 $3,681,194.14 -4.08% 348 30 378 7.94%8 54 16-7035 3 4/19/2018110th Ave N Public Utilities RenewalD.N. Higgins PUD/EPMD - Michael Stevens $5,182,405.00 $5,182,405.00 $0.00 $5,182,405.00 0.00% 348 30 378 7.94%9 76 16-6617 1 4/13/2018Randall Blvd and Oil Well Corridor StudyCH2M Hill EngineersCapital Project Planning, Impact Fees and Program - Lorraine Lantz$662,496.00 $662,496.00 $0.00 $662,496.00 0.00% 608 165 773 21.35%Meeting Date Total number of Change ordersTotal Dollar ChangeTotal Change in Days5/22/2018 9 -$77,101.88 32516.E.3.cPacket Pg. 1117Attachment: 0522 2nd Revised Change Order Report - FY18 (5555 : Procurement Services Administrative (Divisions who may require additional signatures may include on separate shee Revised: 10/28/2014 Contract #: Change #: Purchase Order #: Project #: Contractor/Firm Name: Project Name: Project Manager Name: r: Division: Original Contract/Work Order Amount $ 685,494.75 7/11/17;16.B.2 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 685,494.75 7/11/17;16.B.2 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 685,494.75 4/20/2018 SAP Contract Expiration Date (Master) Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 685,494.75 0.00% Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed Original Last Approved Revised Date Date Completion Date Date (Includes this change) # of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. Exhibit E: Construction Change Order Form 33493.1 Marquee Developemrnt Inc. 450018225117-7148 1 Immokalee Sidewalk Improvements Immokalee CRAJames Sainvilus 6/30/2018414/2/2018 7 10/23/2017 Contingency Allowance Change Per the County inspector’s safety request, a handrail/guiderail on S. 9 th St. sidewalk. The existing asphalt sidewalk along 9th street it not suitable to mount the guiderail, thus, the Engineer is suggesting removing partial of the asphalt sidewalk for 20’ and replacing it with 20’ x 5’- wide concrete sidewalk with a thickened-edge to support the guiderail; On W. Eustis Ave at Entryway of the Imm Apt. more asphalt is needed to avoid sinkhole. As a result,a time extension is needed to complete all the changes and contingency line item numbers 35, 64 & 88 from the original bid tabulation (see Exhibit A) valued at $40,000, $16,000 & $12,000 are being reduced: W. Eustis- Line Item 35: A. Re-allocating funds for new Pavers to Line Item 23 (Reset Brick Pavers) for: $_8,545.50_. B. Charging Line Item 35 for adjusting two water valves to sidewalk grade and pouring concrete pad for: $ 550.00 . C. Charging line item 35 for Cutting and removal of 24” CMP Mitered-End Section for: $ 465.00 . D. Charging line item 35 for Pipe Culvert, CMP, RD, 24” (6 FT) and collar for: $ 1,375.00 . E. Re-allocating funds for Asphalt Overrun to Line Item 12 (Superpave AC) for: $_1,958.00_. F. Re-allocating funds for Concrete Overrun to Line Item 13 (Concrete Driveways, 6” Thick) for: $_1,554.00_. G. Re-allocating funds for Performance Turf Overrun to Line Item 26 (Performance Turf Sod) for: $ 750.00 . Sub-total: $15,197.50 S. 9 th St. – Line Item 64:A. Re-allocating funds for the concrete overrun to Line item 46 (Concrete Driveways, 6” Thick) for: $_504.00. B. Charging line item 64 for Cutting/ Grinding large tree roots for : $ 750.00 C. Charging line item 64 for Cutting/Removing water line, thrust Blocking concrete and dewatering for: $ 1,275.00. D. Charging line item 64 for Stipping/message overrun for: $ 2,580.00. E. Charging line item 64 for adjusting eleven water valves to sidewalk grade and pouring concrete pad for $3,025.00 G. Charging line item 64 for Removing/Disposing (100 SF) Asphalt Sidewalk; install index 870 Handrail; 6" concrete sidewalk with thickened edge; and sod restoration for: $ 1,620.00.Sub-total: $ 9,75.00 S. 5 th St. – Line Item 88:A. Charging line item 88 for adjusting three water valve to sidewalk grade and pouring concrete pad for: $ 825.00 . B. Charging line item 88 for Cutting straight edge of roadway and removing asphalt shoulder for: $ 875.00 . C. Charging line item 88 for Cutting and Plugging 18’ RCP in conflict with new Drainage Structure for: $ 790.00 . D. Charging line item 88 for Removing exist drainage culverts (40’) in conflict with sidewalk elevation for $ 580.00 . Sub-total: Time Extension 7KHFRPPHQFHPHQWRIFRQVWUXFWLRQZDVGHOD\HGGXHWRERWKWKHHIIHFWVRI+XUULFDQH,UPDDQGDQXQIRUHVHHQXWLOLW\FRQIOLFWZLWK,PPRNDOHH :DWHU 6HZHU'LVWULFWZDWHUPDLQWKHFRQWUDFWRUZLOOUHTXLUHDGD\VWLPHH[WHQVLRQLQRUGHUWRFRPSOHWHWKHEDVHELGVFRSHRIZRUNIRU DOOWKUHHDUHDV :K\WKLVFKDQJHZDVQRWLQFOXGHGLQWKHRULJLQDOFRQWUDFW%HFDXVHRIXQIRUHVHHQXWLOLW\FRQIOLFWZLWKWKH,PPRNDOHH:DWHU 6HZHU 'LVWULFWWKDWKDGQRWRULJLQDOO\EHHQLGHQWLILHGLQRXUVFRSHRIZRUNDQGWKH&RXQW\LQVSHFWRUUHTXHVWHGDVDIHW\KDQGUDLORQ6WK6W Impact if this change is not processed Allowance: The County Road Maintenance and Permitting will not approve the project without the safety guiderail other safety improvements. Overruns: The Immokalee CRA will have to pay for any overruns: concrete, asphalt, and other misc… Time: The contractor would not be able to complete the base scope of work with the contingencies. Beginning Balance: $40,000.00 Proposed Changed: Ending Balance: $24,802.50 Beginning Balance: $16,000.00 Proposed Changed: Ending Balance: $6,246.00 Beginning Balance: $12,000.00 Proposed Changed: Ending Balance: $8,930.00 pg p install index 870 Handrail; 1 116.E.3.d Packet Pg. 1118 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.05.11 15:22:24 -04'00' 2 16.E.3.d Packet Pg. 1119 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) *6!Ï^®¦ÈqgxÏZqÏ Y®§«¦±gÏ!Ï _g «gÏKQÏ((1!-Ï XÏ 6!(Ï2-6*!7-Ï Ggµy;Ï(!2!6Ï E¦¢µ®gnµÏ!22!*6Ï LgÆÏ 6%(Ï661(86'Ï X®¦«¦±gÏ]½m ¶µxqÏ^¦;Ï c¦®ÏXx®® xqÏCµ;Ï 5=PA e2=PAZe:=EQ`EK_Ze0PPTG=KAAe'9&e :\XAA\%e : e\De:\<e +_Z\EZe&`Ae:e:\e )F]b#eMPPVI?KAAe.4e *>\AeWBe7N=R[$ee(F^d!e1PPUH>LAAe-3ee ;AO e6T "e +SCESAAY#e+@a=Y@e/ e;YcJ=e8,e c¦®ÏgnµÁµx±ÏjµÏ]Ï9]µ®xxµÏcÏH½±µ±ÏDÁx¢½xÏg¢qÏ]Ï-]µ®xxµ ;Ï 6.*--Ï --Ï *1-Ï !(2-Ï !:-6Ï %//*Ï 2-Ï -,Ï 20Ï &'2-Ï '-6Ï ('-Ï !1'Ï 6'-Ï Ê cÏI¾²·²ÏCÁz Ë UxÃÏ«gÂx®±ÏÏ!697Ï]MÏ<Ï+-ÏÏ]M Ë Cq½±µÏÄgµx®ÏÁgÁxÏµ¦Ï®gqxÏg¢qÏ«¦½®Ï«guÏ¢Ï³qxÃg 'Ï>Ï'3-ÏÏHD Ë E½µÏg¢qÏ®x ¦ÁxÏ'*ÏESXÏ µx®xqÏx¢qÏ±xnµ¦¢ Ë X½®ng´xÏg¢qÏ¢±µgÏ'*ÏETXÏ 1ÏN^Ïg¢qÏ n¦g® Ë [{¡¨ÁhÏg¢qÏ¯o"gÁ¢Ï¨}Ïgrrµ¨¢gÏg±¬gµÏq®Á{ÃkÈÏi#Épj (-1Ïµ¦£²ÏAÏ --Ï^V Ë Csuµ¦¤gÏ1Ïn¦¢n®xµxÏs®ÁxÃgÈÏ )4Ï]dÏ=Ï,'ÏÏ]d Ë Dqqµ¦¥gÏ«x®~ª® g¢nxÏµ¿®~Ï ±¦qÏ 'Ï]e<Ï(2-ÏÏ]f Ê ]Ï9Ï]µ®xxµ Ë Cqqµ¦¢gÏ1Ïn¦¢n®xµxÏq®ÁxÃgÈÏ !'Ï]e>Ï*'ÏÏ]f Ë F½¸Ï¹k®{Ï®¦¦º±Ïk¢tÏ°¢tÏ»°{{Ï ±µ½¡ Ë \x ¦Á|Ïg¢uÏq±«¦±xÏn¦¢n®xµxÏµ®½±¼Ïm¦n¢Ïg®¦½¢qÏÃgµx®Ï¡g¢ Ë ]µ®«¢Ïg¢uÏ x±±gxÏ¦Áx®®½¢Ï !Ï]EOWWRÏ x±±gx@ (JDÏ'*ÏÃµxÏ!6ÏM`ÍÏ!'L`Ï $'ÏÃµxÏ--ÏLaÎÏ 6NbÏg¢uÏ1ÏÈx¦ÃÏ*1ÏN^Ï>Ï*N^ Ë Dq½±µÏÅgµx®ÏÁgÁxÏµ¦Ï ®gqxÏg¢qÏ«¦½®Ï«gqÏ¢Ï±qxÃg !!ÏBÏ'5-ÏÏHD Ë \x ¦ÁlG±«¦±gÏ¦~ÏÏÏ]LÏg±«kµÏ±qxÃgÏ¢±µgÏ¢qxÇÏ62Ï Pg¢v®gÏ1Ïn¦¢n®xµxÏ±vxÃgÏÃµÏµnx¢xvÏxuxÏ®x±µ¦®gµ¦¢ Ê ]Ï-]µ®xxµÏ Cq½±µÏÅgµ{®ÏÁgÁxÏµ¦Ï ®gqxÏg¢qÏ«¦½®Ï«gqÏ¢Ï±qxÃg (Ï?'3-ÏÏHD #"(!" "( (( %&(( ( $( ( !!(!"( ]©Àwx®Ï 62- Ï ( 3 16.E.3.d Packet Pg. 1120 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) ¢7Yw~Kq-l~Lq¤~_¤Yll{g¤SqY¤l{¤S~{aqlS¤lj¤lUYMro ¤/= £+¤L{V¤qh¤1:¤8,5¤l{¤S~{flS¤lj¤~~YU¤SY =4>)2¤ *qq¤wLYlLq¤L{U¤YlwY{¤l¤~¤PY¤L¤YSlcYU¤`¤jY¤w¤~`%¤ ! ¤ # ¤ !¤ (?D%404,(D,0D A4 ,(D,'D,9D1.4,(2D !) $:(D=50D -243D<&$DD >75D,($@D7/-(D <045(D,00D(D<"$&D D(D>40D*B#D,;0D4D 8-+CD34'6D ?kZ¤NQZ¤mTZ¤ZTmdTNm|¤N|W¤T|Wmm|¤NZ¤NmbT¤N|W¤NZ¤kZZQ¤NTTZZW¤B¤NZ¤ Nkm¡ZW¤¤W¤p¤N¤ZTme[W¤6Nx[|¤muv¤RZ¤yNW[¤N¤NiZ[W¤NRZ¤ .N[&¤ "¤@ XOs]¤9OX ¤@OzO ¤03¤ ¤ A^t^k}^¤ ;ni|N\'¤CCDDDEFFF¤G¤ <mi|NZ(¤DHIFFIFFJ¤D¤ " ""$"¤0O" "$ 4 16.E.3.d Packet Pg. 1121 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) @@@@@@@@@ 4BSB4DIOFFCFSHFS saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.04.26 15:45:48 -04'00' 5 216.E.3.d Packet Pg. 1122 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 6 16.E.3.d Packet Pg. 1123 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 7 316.E.3.dPacket Pg. 1124Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 816.E.3.dPacket Pg. 1125Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 9 416.E.3.dPacket Pg. 1126Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 1016.E.3.dPacket Pg. 1127Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 11 516.E.3.d Packet Pg. 1128 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 12 16.E.3.d Packet Pg. 1129 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 13 16.E.3.d Packet Pg. 1130 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) @@@@@@@@@@@@@@@@@@@@@@@@@@@ 4BSB4DIOFFCFSHFS 1SPDVSFNFOU4USBUFHJTU saraschneeberger@c olliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.04.27 12:07:23 -04'00' 14 16.E.3.d Packet Pg. 1131 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 15 16.E.3.d Packet Pg. 1132 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 16 16.E.3.d Packet Pg. 1133 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 17 16.E.3.d Packet Pg. 1134 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 18 16.E.3.d Packet Pg. 1135 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 19 16.E.3.d Packet Pg. 1136 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 20 16.E.3.d Packet Pg. 1137 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 21 16.E.3.d Packet Pg. 1138 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 22 16.E.3.d Packet Pg. 1139 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 23 16.E.3.d Packet Pg. 1140 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 24 16.E.3.d Packet Pg. 1141 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 25 16.E.3.d Packet Pg. 1142 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) (Divisions who may require additional signatures may include on separate sheet.) Revised: 10/28/2014 Contract #: Change #: Purchase Order #: Project #: Contractor/Firm Name: Project Name: Project Manager Name: r: Division: Original Contract/Work Order Amount $ 971,013.74 09/26/17 16G7 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 971,013.74 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 971,013.74 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ (77,101.88)-7.94% Total Change from Original Amount Revised Contract/Work Order Total $ 893,911.86 -7.94% Change from Current BCC Approved Amount Cumulative Changes $ (77,101.88)-7.94% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed Original Last Approved Revised Date Date Completion Date Date (Includes this change) # of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. Exhibit E: Construction Change Order Form 33485 Owen Ames Kimball (OAK) 450018295317-7126 1 IMM Taxiway B Rehabilitation Construction Airport AuthorityJustin Lobb N/A4/7/20184/7/2018 N/A 11/8/2017 1. Adjust the estimated quantities to actual quantities required to construct the project, and reallocate funding between tasks to coincide with actual quantities used, as follows. The net result is a deduction of $77,101.88. Spec. No. Description of Work Unit Price Quantity Adjustment Value Adjustment Percent Difference P-101.5.2 Asphalt Pavement Removal $1.80 (1,200.00) ($2,160.00 -8.26% P-101-5.1 Pavement Milling $13.64 (65.00) ($886.60) -56.26% P-152-4.1 Unclassified Excavation $5.10 421.00 $2,147.10 168.4% P-152-4.5 Borrow Material $0.75 (2,000.00) ($1,500.00) 100% P-160-8.1 Stabalized Subgrade $7.41 (486.00) ($3,601.26) -3.11% P-211.-5.1 Limerock Base Course $9.31 (485.00) ($4,515.35) -3.22% P-401-8.1.1 Bituminous Surface Course $137.80 (581.99) ($80,198.22) -16.63% P-620.5.1-1 Yellow Taxiway Markings $1.11 3,547.09 $3,937.27 253.36% P-620-5.1-2 Black Outline Paint $0.78 7,107.54 $5,543.88 253.84% T-901.5.1 Seeding $110.87 29.80 $3,303.93 119.2% T-904.5.1 Sodding $2.61 317.00 $827.37 11.74% TOTAL ADJUSTMENT (77,101.88) 2. Marking the entirety of Taxiway B (P-620-5.1.1 and P-620-5.1.2) was not included in the original contract due to budget limitations. Because the quantity of P-401 asphalt needed was less than anticipated, there was sufficient funding for marking the entirety of Taxiway B, per Work Directive #1 attached. The additional markings were approved by the grant agency. Bid quantities are estimates. The actual quantities of each line item required to construct a project cannot be determined until construction is complete. See attached explanation provided by the project engineer for quantities with variances greater than ten percent, not accounted for by a Work Directive or Change Order, as required by the grant agency. 3. If this change order is not processed, there would be a drastic difference between taxiway markings within and outside of the construction limits. 26 616.E.3.d Packet Pg. 1143 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) saraschneeberger@c olliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.05.11 14:56:28 -04'00' 27 16.E.3.d Packet Pg. 1144 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 28 16.E.3.d Packet Pg. 1145 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 29 16.E.3.d Packet Pg. 1146 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 30 16.E.3.d Packet Pg. 1147 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 31 16.E.3.d Packet Pg. 1148 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 32 16.E.3.d Packet Pg. 1149 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 33 716.E.3.d Packet Pg. 1150 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 34 16.E.3.d Packet Pg. 1151 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 35 16.E.3.d Packet Pg. 1152 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 36 16.E.3.d Packet Pg. 1153 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.04.30 11:55:36 -04'00' 37 16.E.3.d Packet Pg. 1154 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 38 16.E.3.d Packet Pg. 1155 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 39 16.E.3.d Packet Pg. 1156 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 40 16.E.3.d Packet Pg. 1157 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 41 16.E.3.d Packet Pg. 1158 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 42 16.E.3.d Packet Pg. 1159 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 43 16.E.3.d Packet Pg. 1160 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 44 16.E.3.d Packet Pg. 1161 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 45 16.E.3.d Packet Pg. 1162 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 46 16.E.3.d Packet Pg. 1163 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 47 16.E.3.d Packet Pg. 1164 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 48 16.E.3.d Packet Pg. 1165 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 49 16.E.3.d Packet Pg. 1166 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 50 16.E.3.d Packet Pg. 1167 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 51 16.E.3.d Packet Pg. 1168 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 52 16.E.3.d Packet Pg. 1169 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 53 16.E.3.d Packet Pg. 1170 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 54 816.E.3.d Packet Pg. 1171 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 55 16.E.3.d Packet Pg. 1172 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 56 16.E.3.d Packet Pg. 1173 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.04.30 11:56:49 -04'00' 57 16.E.3.d Packet Pg. 1174 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 58 16.E.3.d Packet Pg. 1175 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 59 16.E.3.d Packet Pg. 1176 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 60 16.E.3.d Packet Pg. 1177 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 61 16.E.3.d Packet Pg. 1178 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 62 16.E.3.d Packet Pg. 1179 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 63 16.E.3.d Packet Pg. 1180 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 64 16.E.3.d Packet Pg. 1181 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 65 16.E.3.d Packet Pg. 1182 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 66 16.E.3.d Packet Pg. 1183 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 67 16.E.3.d Packet Pg. 1184 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 68 16.E.3.d Packet Pg. 1185 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 69 16.E.3.d Packet Pg. 1186 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 70 16.E.3.d Packet Pg. 1187 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 71 16.E.3.d Packet Pg. 1188 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 72 16.E.3.d Packet Pg. 1189 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 73 16.E.3.d Packet Pg. 1190 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 74 16.E.3.d Packet Pg. 1191 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 75 16.E.3.d Packet Pg. 1192 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 999 saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.n et Date: 2018.04.16 16:34:13 -04'00' 76 916.E.3.d Packet Pg. 1193 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) From:OteroBrandy To:ScottTrinity Subject:RLW - LRTP Amendment Staff Timeline 11202017 (003).xlsx Date:Friday, April 27, 2018 11:43:50 AM Attachments:RLW - LRTP Amendment Staff Timeline 11202017 (003).xlsx We have been using this as a guide. Some of the tasks were modified based on multiple revisions to the needs network. Let me know if this helps. Brandy Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. 77 16.E.3.d Packet Pg. 1194 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) TIMELINE FOR AMENDMENT TO 2040 LRTP (July 31, 2017) Timeline Task Responsible Parties 6/23/2017 Update Draft Scope of Work - COMPLETE DPA 6/30/2017 Consult with Sandra in procurement MPO Staff 7/17/2017 Review and finalize draft scope MPO, Trinity, FDOT 7/21/2017 Finalize Funding Agreement - $25,000 deposit with limited scope, balance paid based on proposal amount.Rich Y and Scott T. 8/14/2017 All packet information for Funding Agreement must be submitted to MPO.Rich Y and Scott T. 8/18/2017 Packets for Funding Agreement and Scope distributed to MPO Advisory Committee and FDOT MPO 8/28/2017 MPO Advisory Committee Meeting approves Funding and Scope MPO 8/31/2017 Packets for Funding Agreement distributed to MPO MPO 9/8/2017 MPO Meeting approves Funding MPO 9/8/2017 Pay $25,000 to MPO CE 9/11/2017 Request for proposal is issued MPO 9/19/2017 Proposals due from Consultants (Tindale Oliver & Jacob)MPO 9/22/2017 Review/score proposals and select a vendor MPO/Transportation 9/26/2017 BCC Funding Approval (1 of 2)BCC 10/10/2017 BCC Funding Approval (2 of 2)BCC 10/13/2017 MPO Board Approves Vendor Selection and Fee (Load into SAP, get purchase requisition)MPO 10/20/2017 Balance due to MPO CE 10/23/2017 Vendor is given notice to proceed MPO 11/1/2017 Project Kick Off Meeting Consultant TBD 11/27/2017 CAC/TAC Meetings to review Reallocated SE Data Consultant TBD 1 week Provide model files to FDOT Model Coordinator for review Consultant TBD 1/29/2018 CAC/TAC Meetings to review reallocated SEDATA and changes to needs plan MPO/Consultant 2/9/2018 MPO Board update - Present reallocated SEDATA changes to Needs Plan MPO/Consultant 2/26/2018 CAC/TAC Meetings to review changes to Cost Feasible Plan MPO/Consultant 3/1/2018 Public Meeting MPO/Consultant 3/7/2018 Consultant completes final report and submits to MPO staff for review Consultant TBD 3/15/2018 MPO Staff provides comments to Consultant MPO 3/21/2018 Vendor replies to MPO comments – Vendor provides final work product Consultant TBD 3/22/2018 Packets with vendor recommendations and staff comments distributed to MPO Advisory Committee MPO/Consultant 3/26/2018 MPO Advisory Committee Reviews draft update to LRTP MPO/Consultant 4/1/2018 Packets with vendor recommendations and staff comments distributed to MPO Board MPO 4/13/2018 Present Draft Amendment to MPO Board MPO/Consultant 4/13/2018 Transmit draft amendment to FDOT for review and comment MPO 4/20/2018 21 day Public Comment Period begins (ends May 11)MPO March and April 2018 CCPC Reviews and Approves RLW SRA and DCA (1 of 2)CCPC March and April 2018 CCPC Reviews and Approves RLW SRA and DCA (2 of 2)CCPC 4/30/2018 CAC and TAC review final update to LRTP MPO/Consultant 5/11/2018 MPO Board approves final update to LRTP MPO/Consultant June_2018 BCC Approves RLW SRA and DCA BCC NOTE: MPO Approval deadline = May 26th, 2018. After that date additional measures (ex. safety measures, freight plan, asset management plan) will be required. 78 16.E.3.d Packet Pg. 1195 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report) 79 16.E.3.d Packet Pg. 1196 Attachment: 0522 2nd Revised Change Order Backup (5555 : Procurement Services Administrative Report)