Agenda 05/22/2018 Item #16C 605/22/2018
EXECUTIVE SUMMARY
Recommendation to authorize a Budget Amendment in the amount of $120,000 for Capital
Improvements for the Collier County Courthouse Building L, including replacement of carpets,
Jury chairs and security camera upgrades, and approve the utilization of Court Maintenance Fee
funding in Fund 181.
OBJECTIVE: To provide the necessary funding in Project 50078 to complete budgeted Collier County
Courthouse Capital Improvements, and to utilize Fund 181 for other Capital Improvements.
CONSIDERATIONS: In accordance with Florida Law (F.S. 318. 1. 8( 13)), Collier County Ordinance
2009 -41 provides a supplemental funding source for improvements to the State Court Facilities that is to
be utilized upon approval by the Chief Judge and by the Board.
The Court Administration Office, in collaboration with the Facilities Management Division, identified the
replacement of carpets, Jury chairs and security camera upgrades as priorities for the Court system in the
FY18 budget.
On December 13, 2017, the County Manager's Office submitted a letter, with an estimated budget
provided by Facilities Management, to the Chief Judge recommending and requesting approval to use the
supplemental funds to proceed with replacing worn and stained carpet throughout the Courthouse and to
replace worn and broken Jury chair replacement in hearing rooms and courtrooms as well as upgrading
the security cameras.
Chief Judge, Hon. Michael T. McHugh, approved the request on December 18, 2017, and the Board of
County Commissioners approved the budget funding for the projects. The carpet and jury chair
replacement project 50056 was partially funded in FY 2017 in the amount of $75,000 and an additional
$365,500 was added in the FY 2018 adopted budget. The balance of the funding in the amount of
$120,000 was coming from a completed Redesign Courthouse project 50056.
On October 16, 2017, the County issued a Request for Bid for the removal and replacement of the 2nd
floor Courthouse flooring. Removal of the existing fixed jury chairs an d installation of new jury chairs
would be acquired from a chair manufacturer under a separate purchase order. The Request for Bid was
issued to Mohawk Carpet Distribution, Inc. utilizing the State of Florida Flooring Master Agreement
121715, Contract Number 52100000-16-ASC, previously approved by the Board on 9/26/2017 (Agenda
Item 16.E.18). Bid is $122,163.50.
On August 31, 2017, the County issued a Request for Bid to buy 45 fixed jury chairs for the 2 nd floor
Courthouse courtrooms. This Request was issued to Workscapes, utilizing the State of Florida Office
Furniture Master Agreement Contract No. 425-001-12-1, previously approved by the Board on 9/26/2017
(Agenda Item 16.E.18). Bid is $20,396.70.
Total cost to replace the carpet and jury chairs for the second floor is $142,560.20. The initial estimate to
complete four floors is $560,500.
FISCAL IMPACT: A budget amendment is needed to move funding from the Redesign Courthouse
project 50056 in the amount of $120,000 to the Carpet/Jury Chair Replacement project 50078 within the
Court Maintenance Fee Fund 181. The source of funding for this project are court fees for non -criminal
traffic infractions set forth in Chapter 318 Florida Statutes.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
16.C.6
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05/22/2018
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal
issues, and requires majority vote for approval. -JAK
RECOMMENDATION: That the Board of County Commissioners authorize a Budget Amendment in
the amount of $120,000.00, and approve the utilization of Court Maintenance Fee funding carpet and jury
chair replacements and security camera upgrades at the County’s Courthouse Capital Improvements.
Prepared by: James K. Morton, P.E., Senior Project Manager, Facilities Management Division
ATTACHMENT(S)
1. 50078 Letter from Chief Judge 181 Fund Capital Improv Approval 12-18-17 (PDF)
2. County Manager Letter Courthouse Capital Improvements Fund 181_ (PDF)
16.C.6
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05/22/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.6
Doc ID: 4249
Item Summary: Recommendation to authorize a Budget Amendment in the amount of $120,000
for Capital Improvements for the Collier County Courthouse Building L, including replacement of
carpets, Jury chairs and security camera upgrades, and approve the utilization of Court Maintenance Fee
funding in Fund 181.
Meeting Date: 05/22/2018
Prepared by:
Title: – Facilities Management
Name: James Mortin
04/30/2018 2:35 PM
Submitted by:
Title: Deputy Department Head – Solid and Hazardous Waste
Name: Dan Rodriguez
04/30/2018 2:35 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 05/14/2018 8:28 AM
Public Utilities Operations Support Michael Cox Additional Reviewer Skipped 05/14/2018 2:11 PM
Solid and Hazardous Waste Michael Cox Additional Reviewer Skipped 05/14/2018 2:12 PM
Facilities Management Michael Cox Additional Reviewer Skipped 05/14/2018 2:13 PM
Procurement Services Michael Cox Additional Reviewer Skipped 05/14/2018 2:13 PM
Solid and Hazardous Waste Michael Cox Additional Reviewer Skipped 05/14/2018 2:13 PM
Public Utilities Department Michael Cox Level 1 Division Reviewer Skipped 05/14/2018 2:13 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 05/15/2018 1:51 PM
Office of Management and Budget Michael Cox Level 3 OMB Gatekeeper Review Skipped 05/14/2018 2:14 PM
County Attorney's Office Michael Cox Level 3 County Attorney's Office Review Skipped 05/14/2018 2:15 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 05/14/2018 3:40 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 05/15/2018 12:48 PM
Board of County Commissioners MaryJo Brock Meeting Pending 05/22/2018 9:00 AM
16.C.6
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·:
MicHAEL T. McHuGH
CHIEF JUD~E '
.. -'
.. ··
. 'Tw~NT I ET H JUDICIAL C I RCU I T ~·F Fu:iRIDA .
·'
LEE COUNTY JUSTICE CENTER COMPLEX
1700 MONROE STREET
FORT MYERS, FLORIDA 33901
Leo E. Ochs , Jr.
Office of the County Manager
3299 Tamiami Trail East
Suite 202
Naples, FL 33901
December 18 , 2017
Re : Collier County Courthouse Capital Improvements I Fund 181
Dear Mr. Ochs:
TELEPHONE
(239) 533-2775
I have had an opportunity to review your December 13th, 2017 letter requesting concurrence of
your proposed Fund 181 outlays for Courthouse renovations. Based on the information that I
have received and discussions I have had with Court Administration it appears that this request is
reasonable. It also appears the Fund 181 Reserve is sufficient to cover these expenses and still
have an adequate balance. Based on all of this I am approving the request. If you need anything
else from me don't hesitate to let me know.
cc: Dennis Linguidi
Susan Usher
Charles Rice
Sincerely,
~~~
Michael T. McHugh
Chief Judge
Twentieth Judicial Circuit
16.C.6.b
Packet Pg. 838 Attachment: 50078 Letter from Chief Judge 181 Fund Capital Improv Approval 12-18-17 (4249 : Collier County Courthouse Bldg L Floor and
0-J
Office of the County Manager
Leo E. Ochs, Jr.
3299 Tamiami Trail East, Suite 202 ' Naples Florida 34112-5746 ' (239) 252-8383 ' FM: (239) 252-4010
December 13, 2017
Michael T. McHugh, Chieffudge
Twentietl Judicial Circuit Court
Lee County Justice Center
1700 Monroe Street
Fort Myers, Florida 33901
RE: Collier County Courthouse Capital Improvements / Fund 181
Dear ludge McHugh:
As you know, Florida Statute 318.18[13) provides that local Sovernments may impose a $30 surcharge for
any infraction or violation to fund "state court facilities." ln compliance with this statute, Collier County
Enacted Ordinance No. 2009-41, which amends our earlier Ordinance No. 2004-43, to reflect the Flodda
Legislature's 2009 amendment to F.S. 318.18[13), raising the traffic infiaction surcharge from $15 to $30
In addition, section 1(c) provides that:
The funds collected pursuant to thk Ordinonce shall be used to fund state court facilities. Funds collectcd
pursuant to this Ordinance shall be expended as provided by the Board of County Commissioners in
consultation with the chief Judge.
Accordingly, the County wishes to utilize these monies for the following courthouse renovations:
. Worn and Stained Carpet replacement throughout the courthouse (1st, 2nd, 3rd, and 5th Floors)
$490,500.00;. Worn and broken lury chair replacement in hearing rooms and courFooms, $70,000.00;
o Security Camera upgrades, $185,000.00;
The budget for tlese proiects is estimated at $745,500.00
The current Reserve Find 181 amount is $4,878,000.
Pursuant to Section 1(c), we are seeking your consideration and concurrence to move forward on the above-
referenced courthouse renovations. Your anticipated cooperation in this matter is greatly appreciated and
we look forward to your response.
Thank you for your time and attention.
Respecffi.llly yours,\-f - /) ,'*t c,^9-l /( /\r(' (/-Lr.- -.._r-\Leo E.0chs,lr. / /
County Manager \J
cc; Dennis Linguidi, Director, Division of Facilities Management
Susan Usher, Senior Budget Analyst, Office of Management and Budget
Charles Rice, Court Administrator, Court Administration
16.C.6.c
Packet Pg. 839 Attachment: County Manager Letter Courthouse Capital Improvements Fund 181_ (4249 : Collier County Courthouse Bldg L Floor and Chair