Agenda 06/26/2012 Item #16E 36/26/2012 Item 16.E.3.
EXECUTIVE SUMMARY
Recommendation to recognize and appropriate the revenues for special facility maintenance and
security services in the amount of $98,532.65 to the Facilities Management Department cost center
and approve all necessary Fiscal Year 2011 -2012 budget amendments.
OBJECTIVE: To recognize and appropriate special services for the Maintenance and Security Budgets
in the amount of $98,532.65 for Fiscal Year 2011 -2012.
CONSIDERATION: The Department of Facilities Management is called upon to provide special
services for building maintenance and provide security details when requested by various Departments.
Facilities Management is reimbursed by departments for special services per the budget instructions.
FICAL IMPACT: Budget amendments are necessary to recognize revenue and place the revenue in the
proper expense appropriation within Fund 001, Facilities Management's cost centers.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, does not
present a legal issue and only requires a majority vote for Board approval —SRT.
RECOMMENDATION: That the Board authorizes the necessary Budget Amendment to recognize and
appropriate revenues from special service revenues in the amount of $98,532..65..
Prepared By: Dennis Linguidi, Facilities Manager, Department of Facilities Management
Attachments: Budget Amendment 122240 revenue June.doc
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3.
6!26/2012 Item 16.E.3.
Item Summary: Recommendation to recognize and appropriate the revenues for special
facility maintenance and security services in the amount of $98,532.65 to the Facilities
Management Department cost center and approve all necessary Fiscal Year 2011 -2012 budget
amendments.
Meeting Date: 6/26/2012
Prepared By
Name: LinguidiDennis
Title: Manager - Facilities,Facilities Management
6/11/2012 9:38:30 AM
Submitted by
Title: Manager - Facilities,Facilities Management
Name: LinguidiDennis
6/11/2012 9:38:32 AM
Approved By
Name: CampSkip
Title: Director - Facilities Management,Facilities Manage
Date: 6/11/2012 1:35:02 PM
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 6/11/2012 2:14:32 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 6/11/2012 4:52:04 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 6/11/2012 8:47:31 PM
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Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 6/12/2012 10:11:00 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 6/13/2012 4:58:47 PM
Name: OchsLeo
Title: County Manager
Date: 6/17/2012 9:35:09 AM
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6/26/2012 Item 16.E.3.
BUDGET AMENDMENT REQUEST
Fund Number 001
Date Prepared:
Approved by BCC on:
6/8/12
6/26/2012 Item 16.E.3.
For Budget/Finance Use Only
BA# ..............................
JE# .. ...............................
BAR # ..............................
A.P.H. Date .......................
Fund Description General Fund
Attach Executive Summary Y
Item No.:
Expense Budget Detail
Fund Center Title: Maintenance Services Fd Ctr No.: 122240
WBS Element Title: WBS No.:
(Provide, the Fnnri Center nr WRC e1—of infn—t;.. :r
Fund
Center
WBS
Element
Commit
Item
Commitment Item
Description
Increase
(Decrease)
Current
Bud et
Revised
Bud et
122240
635900
Investigation
10,000.00
0
10,000.00
122240
1
652997 1
HVAC Contractors
88,532.65
620,626
709,158.65
-vet Change to Budget W032•65
Revenue Budget Detail
Fund Center Title: Maintenance Services
WBS Element Title:
(Prnvidi the Fond Cent- r U/RC
Fd Ctr No.: 122240
WBS No.:
Fund
Center
WBS
Element
Commit
Item
Commitment Item
Description
Increase
(Decrease)
Current
Budget
Revised
Bud et
122240
341978
Copies
83.00
0
83.00
122240
1
347911
Facility
1,709.09
0
1,709.09
122240
1 i
365100
Scrap Sales
832.47
0
832.47
122240
369130
Insurance Company
576.05
0
576.05
122240
369300
Reimbursement
1,380.01
0
1,380.01
122240
369620
Miscellaneous
3.82
0
3.82
122240
369802
Reimbursement
4,325.03
0
4.325.03
122240
487400
Reimburse Building
71,456.86
0
71,456.86
-vet mange to Buciget bU,�bb.SJ
Revenue Budget Detail
Fund Center Title: County Security Fd Ctr No.: 122255
WBS Element Title: WBS No.:
(P—Mthe FnnA Center .,r U/RC ola.«o.,r ; «f ..«.,r:,. «.:r ;.. «,.r ---. " --A _ ..: a.. t_a 1
Fund
Center
WBS
Element
Commit
Item
Commitment Item
Description
Increase
(Decrease)
Current
Bud et
Revised
Bud et
122255
1
369802
Reimbursement for Cur.
7,537.18
0
7,537.18
122255
1 i
487400 1
Reimburse Building
10,629.14
0
10,629.14
-vet unange to Budget 1tS,lbb.�1
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EXPLANATION
Why are funds needed?
6/26/2012 Item 16.E.3.
Funds are required to reimburse Building Maintenance and Government Security for the expenses
incurred in the maintenance and security budgets for Special Services and special requested security
details (as defined in FY 2012 Budget Instructions) provided to all departments, as well as
recognizing funds from miscellaneous projects and reimbursement for current year expenditures.
Where are funds available?
The funds are available in the County Maintenance Revenue and the Facilities Security
reimbursement accounts.
REVIEW PROCESS
Cost Center Director:
DATE
Division Administrator:
Budget Department:
Agency Manager:
Finance Department:
Clerk of Board Admin.:
Input by.
B.A. No.:
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