#17-7188 WO (CSA Oceans Sciences) /WORK ORDER/PURCHASE ORDER
Contract 17-7188 "Professional Services for Nearshore Hardbottom Monitoring"
Contract Expiration Date:April-23,2021
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This Work Order is for professional Nearshore Hardbottom Monitoring services for work known as:
Project Name: Nearshore Hardbottom Monitoring
Project No: 195-900337-
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The work is specified in the proposal dated April 10,2018 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: CSA Ocean Sciences,Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task I Administration,Travel,Mobilization and Demobilization"
* Task II Field Monitoring Survey
* Task III Analysis, Reporting,and Deliverables
* Task IV Doctors Pass Seagrass Survey and Reporting
* Task V Contingency—Four CSA Divers,Vessel,and Operator /
Schedule of Work: Complete work within 150 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement No. 17-7188 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): Negotiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS+RC) ®lie& Material (T&M) (established hourly rate—Schedule B) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $ 15,158.50(T&M) ✓
Task II $ 72,209.94(T&M) ✓
Task III $ 36,900.66(T&M) ✓
Task IV $ 12,547.62(T&M) ✓
Task V $31,588.99(T&M) ✓
TOTAL FEE $168,405.71 (T&M) c/
PREPARED BY: ► /G� z
GyMAl in,CManager Date
APPROVED BY: P1
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4-) A i y 'att r De artment Director Date
APPROVED BY: I ' , ' '►
Thaddeus L. Cohen,Department Head GMD Dat
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By the signature below, the Firm (including employees, officers and/or agents) certifies,and hereby
discloses,that,to the best of thcir knowledge and belief,all relevant facts concerning past,present,or
currently planned interest or activity(financial,contractual,organizational,or otherwise)which relates
to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed.
Additionally,the Firm agrees to notify the Procurement Director,in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration,
ACCEPTED BY: CSA Ocean Sciences Inc. '
1
Frederick B.Ayer II, Executive Vice President Date
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ATTEST: '` BOARD OF : I Y COMMI 4NERS
Dwi.• E. Broc lets Collier Co . ty, F da /.
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By '` .
Attepstt a�ia 'S
Alloy Solis,Chairman
signatd e`WV.
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By:
(Print Name/Title
Approved as to Form and
Legality:
\iI ` I/ , '# i
ssistant County A omey
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TECHNICAL & COMMERCIAL PROPOSAL
Collier County 2018 Hardbottom Biological Monitoring
Submitted to: Submitted By:
�.. CSA
Collier County, Florida CSA Ocean Sciences Inc.
2685 South Horseshoe Drive Unit 103 8502 SW Kansas Avenue
Naples,Florida 34104 Stuart,Florida 34997
1el:239-252-2966 Tel: 772-219-3000
Prepared For Prepared B
Collier County,Florida CSA Ocean Sciences Inc.
Mr.Gary McAlpin Chip Baumberger
Director,Coastal Zone Management Section Project Scientist 2;
Capital Project Planning,Impact Fees and Ports,Harbors and Beaches Group
Program Management Division Tel: 772-219-3053 Cell:772-332-7150
Tel:239-252-2966 cbaumberger(diconshelf.com
The following versions of this proposal have been issued:
Ver. Date Desai•lion Approved
01 10 April 2018 Technical&Commercial Proposal: Collier CB/DK FA
County 2018 Hardbottom Biological Monitoring
02 16 April 2018 Revision for Errors,clarity CB FA
The content of this document is the exclusive property of CSA Ocean Sciences Inc. It has been provided for the purpose for which
it is supplied and is not for general release or disclosure. The recipient of this document should take all measures to ensure that the
contents are only disclosed to those persons having a legitimate right to know. The recipient should also note that this document
is provided on the express terms that it is not to be copied whole or in part or disclosed in any manner to third parties without the
express authority in writing from CSA Ocean Sciences Inc.
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1.0 INTRODUCTION
CSA Ocean Sciences Inc.(CSA)is pleased to submit this technical&commercial proposal to conduct the
required post-construction hardbottom monitoring for the Collier County Beach Nourishment Project in
summer 2018 as well as a seagrass survey of Doctors Pass.Our estimate was prepared for a pending work
order from Collier County under Professional Services for Nearshore Hardbottom Monitoring contract
#17-7188 and is based on the scope of work for the Collier County Beach Nourishment Project Final
Hardbottom Biological Monitoring Plan(BMP)(Revised 2013,Attachment).This project will conform
to all associated Florida Department of Environmental Protection(FDEP)permits:
• Collier County Beach Renourishment FDEP Permit No.02222355-001-JC and USACE Permit
No. SAJ-2004-08754;
• Doctors Pass Maintenance Dredging FDEP Permit No.0235740-001-JC and USACE Permit
No.SAJ-2004-09754;and
• Wiggins Pass Maintenance Dredging and Navigation Improvement FDEP Permit
No.0142538-001-JC and USACE Permit No. SAJ-2004-07621.
The post-construction hardbottom monitoring includes in-water survey of 31 previously established
monitoring transects.The survey will be conducted according to the 2013 BMP by experienced marine
biologists using similar methods as those utilized in previous surveys for this project.A report of the 2018
results and comparison with previous surveys will be compiled.Per the BMP,the survey will be
conducted between 1 May and 30 September 2018 and all data deliverables will be provided within 60
days of completion of fieldwork.Draft and final versions of the report will be submitted within 90 days of
completion of fieldwork.
The Doctors Pass Maintenance Dredging Seagrass Survey is included as a separate task and includes a
2-day field survey that will be conducted in conjunction with the 2018 Collier County Nearshore
Hardbottom Monitoring and compilation of data into a letter report to meet FDEP permit requirements.
The purpose of the survey is to assess potential primary and secondary impacts to the seagrass community
from maintenance dredging of the Pass.
CSA will provide two AAUS-certified marine biologists from our Ports,Beaches,&Harbors(PHB)
division to join the Collier County team as Subject Matter Experts who will guide field activities and the
data collection processes.
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2.0 SCOPE OF WORK
TASK 1:PROJECT MANAGEMENT AND MOBILIZATION
CSA will provide project oversight,coordination,and management for the 2018 nearshore hardbottom
monitoring program.CSA's Project Manager will be responsible for supervising all managerial aspects of
the project and will have oversight of all team personnel,including field scientists(i.e.,Subject Matter
Experts),authors,editors,and technical and support staff.CSA will plan and execute project activities in
order to meet required deadlines and/or Client needs for the project.
CSA will hold a kickoff meeting with Collier County staff to review the scope of work and confirm
project logistics prior to beginning mobilization efforts for the monitoring survey.After coordination with
Collier County regarding acceptable weather and sea state conditions,CSA will mobilize a two-person
scientific dive team and required equipment during ideal sea state and weather windows to perform
surveys. It is assumed that Collier County will provide a vessel,captain,and two divers to assist with the
survey. Several mobilizations and demobilizations may be necessary to complete all tasks depending on
weather and sea conditions.Therefore,Task 1 includes provision for up to three round trips and
associated meals for a two-person team.Additional trips to and from Collier County will be billed on a
Time and Materials basis under the agreed upon rates.CSA will confirm visibility of nearshore waters
with Collier County staff prior to mobilization to minimize travel back and forth during monitoring due to
poor sea state and water visibility.Travel to and from Collier County is anticipated to take 0.5 days each.
TASK 2:IIARDBOTTOM MONITORING SURVEY
A total of 31 permanent monitoring transects(50-m length)established in 2006 by Coastal Planning and
Engineering(CP&E)during the original baseline pre-construction survey will be monitored.The transects
are located among four beach segments:Vanderbilt,7 transects(R-21+080 to R-29+700);Pelican Bay,
6 transects(R-31+480 to R-38+380);Park Shore,9 transects(R-43+550 to R-55);and Naples Beach,
9 transects(R-58+300 to R-65).The hardbottom monitoring survey is estimated to take 21 days.CSA
will utilize the transect endpoints supplied by Collier County as listed in Table 1 of the BMP to re-survey
all transects. Each transect will be re-occupied by extending a 50-m tape along the transect length and
aligning it with permanent markers installed and maintained during previous monitoring surveys.CSA
will maintain and replace permanent markers as necessary during the field survey.
Transect Monitoring
Along each 50-m transect,the team will conduct line-intercept and interval sediment depth
measurements, survey of 11 benthic quadrats,collect coral photo quadrats,and conduct a coral census as
described in the BMP. Quantitative video of each transect will be recorded at 40-cm height off bottom at
a slow,4-m/min speed for archival purposes.A Canon XA-10 HD video camera in Light and Motion
underwater housing with video lights and two lasers mounted to converge at a point 40 cm from the
camera will be used to ensure divers maintain the appropriate height off bottom. Sediment depth
measurements will be made at 1-m intervals along the entire length of the transect,with a marked
stainless steel sediment probe or ruler inserted up to 30 cm into the sediment.
A 0.5-tn by 0.5-m quadrat(0.25-m2 area)will be sampled at 11 individual hardbottom locations spaced
every 5 m along the transect,in the same locations as those established and surveyed by CP&E.Quadrats
containing 100%sand due to cover by sand will be surveyed and included in the dataset.
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Within each quadrat,percent cover by major benthic taxonomic groups,including macroalgae(total
percent cover of the dominant species),coralline algae,sponges,hydroids,wonnrock,octocorals,stony
corals,bryozoans,and tunicates,will be visually estimated as well as percent cover of various substrate
types. Maximum and average height of the thalli will be measured for the two dominant macroalgae
species in each quadrat.Within each quadrat,sediment depth will be measured at five haphazardly
selected positions and the maximum vertical relief of hardbottom will be measured.Photographs of each
quadrat will be collected at the time of survey.
Nearshore Hardbottom Edge Surveys
The nearshore hardbottom edge(landward edge of hardbottom)seaward of the equilibrium toe of fill
(ETOF)of each beach segment will be mapped during the survey.Two divers will swim the nearshore
hardbottom edge located west of the ETOF,videotaping the edge and associated benthic community.The
team will tow a DGPS buoy on a short tether(taut-line)that transmits continuous buoy/diver positions to
Hypack®hydrographic survey software on board the vessel.The HD video camera will be held at an
oblique angle and film simultaneously with the DGPS buoy to allow geo-referencing.If the continuous
nearshore hardbottom edge crosses east of the ETOF toward land,the mapping will continue until the
edge of hardbottom ends.
Pipeline Corridor Surveys
If necessary,CSA will perform a pre-construction benthic survey of cross-shore pipeline corridors as
marked by the dredging contractor to assess presence and condition of benthic resources(i.e.,
hardbottom)within the corridor.Following removal of the pipeline,a post-construction survey will be
conducted to determine if any hardbottom was impacted during the construction project due to pipeline
placement.CSA will survey up to four cross-shore pipeline corridors,each extending from the surf zone
to approximately 1,200 m offshore.These tasks are estimated to take 2 days and,for cost-saving
purposes,will be conducted in conjunction with the hardbottom monitoring survey.Additional travel to
and from Collier County is outside the current scope and would be billed on a time and materials basis at
the agreed upon rates.
TASK 3: MONITORING DATA DELIVERABLES,ANALYSIS,AND REPORT
Data deliverables and reports will be provided to Collier County and the FDEP,with conformance to
requirements and schedules set forth in the approved 2013 BMP.A comprehensive raw data deliverable
will be provided on an external hard drive within 60 days of completion of field survey activities and will
include all video and photo data,Point Count files,Excel spreadsheets of quadrat data,draft GIS
shapefiles,and*.pdf copies of field data sheets,as applicable. Notification of survey completion will be
made by letter or email to the FDEP Joint Coastal Permit Compliance Officer.
Per Contract#17-7188,nearshore hardbottom monitoring results will be compiled into a report by
30 December of the same year(assuming fieldwork is completed by 30 September).The report will
discuss the results of the current 2018 Nearshore Hardbottom Monitoring Survey and include
comparisons with annual monitoring survey results from the most recent beach nourishment project.The
monitoring report will include graphs,tables,and statistical analyses of collected data.Geo-referenced
maps showing hardbottom along transects and the nearshore hardbottom edge will be included.All
reports will be provided in electronic format with hardcopy upon request.
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TASK 4: DOCTORS PASS SEAGRASS SURVEY
To meet the monitoring criteria of FDEP Permit 0331817-001-JC,CSA will perform a submerged
resources survey in seagrass communities to assess potential primary and secondary impacts from
maintenance dredging of Doctors Pass.Divers will swim previously surveyed transect lines,delineating
the extent of seagrass beds using GPS for mapping and area estimations.CSA estimates 2 days to
complete the survey. In areas of seagrass,divers will assess Braun-Blanquet quadrats for seagrass species
composition and density. Snorkel surveys and diver tows may be employed instead of or in addition to
diving surveys to provide adequate coverage in shallow areas and sections devoid of seagrasses.The
seagrass survey will be conducted during the peak seagrass growth season between June and September
and in conjunction with the hardbottom monitoring when conditions are optimal for survey.
Braun-Blanquet quadrats are the approved technique for estimating density and percent cover of
seagrasses quickly and efficiently.An appropriate number of 1-m2 quadrats will be distributed among
seagrass beds identified during the mapping portion of the survey. Photographs of submerged seagrass
communities and other benthic fauna observed during the surveys will be collected.
A brief letter report will be compiled to provide habitat maps,estimated densities,and representative
photos of the encountered seagrass communities. Deliverables will include all photographs and GIS
shapefiles of the mapped seagrass beds within the survey area. For cost-sharing purposes,this survey will
be conducted in conjunction with the hardbottom monitoring survey to minimize mobilization and travel
expenses.Additional mobilization and travel,if necessary,would be conducted under a time and
materials basis at the agreed upon rates.
TASK 5: CONTINGENCY CSA DIVER AND VESSEL SUPPORT
Tasks 1 through 4 assume that the required four-person dive team will consist of two CSA divers and two
Collier County Coastal Zone Management divers working from a Collier County vessel.In the event that
Collier County divers are unable to participate,CSA can provide additional scientific divers as necessary.
As a contingency,CSA can also provide a suitable survey vessel and operator in the event that the Collier
County vessel is unavailable.This contingency task comprises up to 3 days of a full four-person CSA
dive team,one vessel operator,CSA vessel,and all necessary equipment normally provided by Collier
County as well as travel to and from Collier County.This task is included as contingency and would only
be billed if necessary.
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3.0 DELIVERABLES
Deliverables
Task 2-Hardbottom Monitoring
• All video and photo data
• Point Count files
Data Deliverables • Excel spreadsheets of quadrat data
• Draft GIS shapefiles:pipeline corridors,nearshore hardbottom edge,and transects
• Field data sheets provided electronically as*.pdf
• Graphs,tables,and statistical analyses of collected data
• Geo-referenced maps showing hardbottom along transects and the nearshore
Monitoring Report hardbottom edge
• Selected qualitative imagery of transects and nearshore hardbottom edge
• Provided in electronic format,*.pdf,with hardcopy on request
Task 4-Doctors Pass Seagrass Survey
• Qualitative photographs
Data Deliverables • GIS shapefiles of the mapped seagrass beds within the survey area.
• Collected quadrat data in Excel spreadsheet format
• Habitat maps
Monitoring Report • Estimated seagrass and macroalgal densities
• Representative photos of the encountered seagrass communities
4.0 PROJECT SCHEDULE
The project schedule will be updated twice per month by the Project Manager with input from Collier
County and the FD13P(as appropriate)to provide status of task activities and track critical milestones and
precedent activities.This bi-weekly update will identify any problems early and enable corrective action
to be taken quickly. The updated schedule may be provided to Collier County upon request.CSA will
convene a project kickoff meeting with Collier County staff and field survey participants to ensure all
necessary personnel,field equipment,and monitoring standard operating procedures are in place prior to
initiation of the survey. To minimize mobilization and travel costs,CSA will endeavor to conduct all
surveys concurrently as weather permits.
5.0 RATES, RESOURCES, AND BILLING SCHEDULE
The rates found in the following table(Table 1)are from the Professional Services for Nearshore
Hardbottom Monitoring Contract#I7-7188 between CSA and Collier County,dated April 2018.The
costs are on a Time and Materials Not-to-Exceed basis and will be billed monthly once CSA receives the
Notice to Proceed. A summary of costs associated with the project is listed below.
Tasks 1-4: $136,816.72
Contingency Task 5: $31,588.99
Total: $168,405.71
Travel to and from Collier County from CSA's office in Stuart,Florida is provided in Task 1;room and
board for CSA personnel while in Collier County is provided in Task 2.
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this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful.
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In order to provide Collier County with the most cost-effective program,our proposed cost estimate
includes as much mobilization and travel cost sharing as possible.In addition,CSA has conservatively
estimated the level of effort in order to decrease the likelihood of change orders or additional approval
requirements from Collier County. Utilizing best management practices,we anticipate being able to
complete the project tasks within or under the proposed budget(Table 1).
Table 1. Cost breakdown of CSA hours,survey days and travel by task.
Project Description Quantity Rates Subtotal Total
Task (USD)
1 Administration,Travel,Mobilization,and Demobilization $15,158.50
Labor $13,872.10
PS2 86 $106.19
PSI 42 $95.02
PM1 4 $122.96
I'1 4 $64.27
Travel $1,286.40
Vehicle Rental 8 $63.00 ^�
Fuel 96 $3.15
Meals 6 $80.00
2 Field Monitoring Survey $72,209.94
Labor $53,119.44
PS2 264 $106.19
PSI 264 $95.02
Travel $11,258.50
Vehicle Rental 22 $63.00
Fuel-Vehicle110 $3.15
Lodging 44 $136.50 _
Meals 44 $80.00
Equipment $7,832.00 __
Underwater Video Camera(2) 44 $95.00
Digital Camera(2) _ 44 $55.00 J �
Dive Equipment(2) 44 $25.00
Diver Recall System 6.6 $20.00
3 Analysis,Reporting,and Deliverables $36,900.66
Labor $36,667.56
SS2 8 $209.59
1 SSI 8 $173.27
PS3 10 $139.73
PS2 176 $106.19
PSI 72 $95.02
GISA _ 28 $92.22
GIST 12 $81.04
OM 1 $192.84
TE2 10 $111.79
--DT--
p 24 $75.46
Equipment $233.10
Digital Media 2 $78.75
Fedex 2 $37.80
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4 Doctors pass Seagrass Survey and Reporting $12,547.62
Labor $11,357.12
PS3 4 $139.73
PS2 56 $106.19
PSI 28 $95.02
GISA 14 $92.22
TE2 4 $111.79
DP 6 $75.46
Travel $870.50
Vehicle Rental 2 $63.00
Fuel--Vehicle 10 $3.15
Lodging 2 $136.50
Meals 5.5 $80.00
Equipment $32.0.00
Digital Camera(2) 4 $55.00
Dive Equipment(2) 4 $25.00 _
5 Contingency-Four CSA Divers,Vessel,and Operator $31,588.99
Labor $22,378.84
PS3 44 $139.73
PS2 44 $106.19
PSI 44 $95.02
T3 44 $103.40
Tl 44 $64.27
Travel $4,926.15
Fuel-Truck 66 $3.15
Fuel -Vessel 90 $3.68
Dockage 3 $52.50
Lodging 20 $136.50
Meals 18.75 $80.00
Equipment _ $4,284.00
Survey Vessel 3 $550.00
CSA Truck 3 $150.00
Underwater Video Camera(2) 6 $95.00
Digital Camera(2) 6 $55.00
Hypack'"Computer 3 $180.00
Dive Equipment(4) 12 _ $25.00
Diver Recall System 3 $20.00
Dive tanks 48 S8.00
TOTAL $168,405.71 ✓✓
6.0 PROPOSAL TERMS
CSA Ocean Sciences Inc.'s commercial proposal price calculations were based upon its"General Terms"
as well as"Project-Specific Terms,"which are outlined below. If the Client has issues with any of these
items,CSA Ocean Sciences Inc.reserves the right to modify its original proposal price in order to meet
any cost increase arising from any modifications requested by the Client.
This proposal contains privileged,confidential,and/or proprietary information intended for a specific
individual and purpose. Any distribution or use of this communication by anyone other than the intended
recipient is strictly prohibited and may be unlawful.
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this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful.
General Terms
• Prices are quoted and payable in U.S.Dollars. Prices are exclusive of any local or national taxes,
fees,and/or licenses.
• Services are subject to availability of personnel and equipment at time of award.
• If any proposed equipment becomes unavailable,CSA reserves the sole right to substitute it with
any equipment they deem fit. If substituting the equipment results in a price increase,CSA will be
required to obtain Client written approval prior to placing said equipment in service.
• Mutually agreed upon contract must be executed by both parties before any commencement of
work,unless CSA receives a formal"Notice to Proceed."Upon request,CSA can provide a
"Notice to Proceed"template.
• Payment is due within 30 days of invoice unless otherwise stated in contract.
• Any costs for third-party services or supplies not specified included will be billed at cost+5%.
Project-Specific Terms
• Field days for the environmental sampling are estimated and assume that the vessel,operator,
navigation,and two divers will be provided by Collier County.Actual costs charged will be based
on the actual number of field days spent by CSA personnel based on rates listed in Table 1.
• The field survey operations cost estimate assumes that the required 22 survey days for the
neat-shore hardbottom and 2 days for the seagrass survey will be completed within three separate
survey efforts;any additional costs incurred due to weather and sea conditions,vessel/equipment,
and/or other delays will be charged at the stated field day rate.
• Tasks 1 through 4 assume that the following will be provided by Collier County at no cost to
CSA Ocean Sciences Inc.:
o Vessel and captain,
o Two field team divers,
o Diving tanks,
o DGPS buoy with telemetry,
o Hypack®navigation,
o Transect maintenance equipment and supplies,and
o A vessel log of daily activities.
• Travel to and from Collier County is anticipated to take 0.5 days each and includes appropriate
per diem according to Class B travel.
• Task S is included as contingency and would only be billed if necessary.The day rate of$8,808
would apply if additional survey time over 3 days is necessary.
Reporting
• Project technical details,pertinent information necessary for the Project Description section of the
report,and other requirements will be provided to CSA in a timely manner
• Cost for the project report is derived primarily from direct labor.This cost estimate assumes a
single electronic draft document submitted to Collier County for their review and a reasonable
number of compiled comments(i.e.,no multiple drafts).
• Price for preparation of deliverables is based on a single draft and final document addressing a
single set of comments for each deliverable.
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this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful. (CM)E
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Geospatial
• CSA assumes that Collier County will provide all project metadata related to navigational data.
• If CSA is responsible for collecting the navigational data:
o CSA will utilize the WGS 84 UTM geodesy and Esri data formats in all geospatial products
unless otherwise specified at project outset by the Client;subsequent conversions to other
formats and geodesy are provided at an additional cost,
o Vertical and horizontal resolution of all geospatial data are provided without reference of
vertical data to a tidal datum and at the resolution afforded by equipment,local,and space
weather conditions at the time of collection.
o CSA's default system is differential GPS; tidal datum integration,where possible,is provided
at additional cost and may require installation of tide stations or additional water level
measurement methods(RTK).
o CSA's geospatial products are not Signed and Sealed by a Professional Land Surveyor unless
specified at project outset by the Client;this certification is provided at an additional cost.
Thank you for the opportunity to provide Collier County with this proposal.If you should have any
questions concerning the proposed costs,please feel free to contact Chip Baumberger by email at
cbaumberger(cconshelf.com or by phone at(772)219-3053.
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this communication by anyone other than the intended recipient is strictly prohibited and may be unlawful, f'^-`A