Agenda 06/12/2012 Item #16F2EXECUTIVE SUMMARY
Recommendation to approve the Memorandum of Understanding between Collier County and
Greater Marco Family YMCA, Inc in support of Emergency Management activities related to
natural and manmade hazards emergency response.
OBJECTIVE: To obtain approval of a Memorandum of Understanding between Collier County and
Greater Marco Family YMCA, Inc. in support of Emergency Management activities related to natural and
manmade hazards emergency response.
CONSIDERATIONS: Pursuant to Chapter 252, Florida Statutes, Collier County, through its Emergency
Management Department, provides coordination of emergency services within Collier County. Collier
County also coordinates the administration of relief activities of both public and private relief /disaster
organizations that agree to volunteer their services under direction or guidance of Collier County
authorities. Collier County may also utilize personnel and facilities of relief /disaster assistance
organizations, Churches, Temples, Synagogues for the distribution of food, water, supplies, and/or other
items for temporary relief activities.
The purpose of the Memorandum of Understanding is to set forth, define, and establish mutual
agreements, understandings, guidelines, and obligations between Collier County and Greater Marco
Family YMCA, Inc. to coordinate relief efforts at the time of a disaster.
FISCAL IMPACT: There is no Fiscal Impact associated with this Executive Summary.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires majority vote for approval. -
JBW
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
executive summary.
RECOMMENDATION: That the Board of County Commissioners approves the MOU between Collier
County and Greater Marco Family YMCA, Inc which has volunteered to partner with Emergency
Management during both Presidentially declared and undeclared disasters.
Prepared By: Judy Scribner, Human Services Program Manager, Emergency Management Department
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.2.
e/ 12/2012 Item
Item Summary: Recommendation to approve the Memorandum of Understanding
between Collier County and Greater Marco Family YMCA, Inc in support of Emergency
Management activities related to natural and manmade hazards emergency response.
Meeting Date: 6/12/2012
Prepared By
Name: BoniChristine
Title: Administrative Assistant, Senior,
5/18/2012 8:38:21 AM
Submitted by
Title: Administrative Assistant, Senior,
Name: BoniChristine
5/18/2012 8:38:22 AM
Approved By
Name: SummersDan
Title: Director - Bureau of Emergency Services,
Date: 5/22/2012 9:02:22 AM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 5/22/2012 3:12:41 PM
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management & B
Date: 5/23/2012 8:45:49 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 5/25/2012 8:53:23 AM
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61112/2012 Qtea :
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 5/25/2012 3:32:38 PM
Name: SheffieldMichael
Title: Manager - Business Operations, CMO
Date: 5/29/2012 10:08:19 AM
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6/1212012 Item
Memorandum of Understanding
Between
Collier County Board of Commissioners
And
Greater Marco Family YMCA, Inc
1: Purpose: The purpose of this Memorandum of Understanding (MOU) is to set forth, define
and establish mutual agreements, understandings, and obligations by and between the Collier
County Board of County Commissioners, through its Emergency Management Department, and
Greater Marco Family YMCA, Inc.
II: Statement of Basic Responsibilities:
A- Collier County Board of County Commissioners, through its Emergency
Management Department, provides coordination of emergency services with
Collier County, including incorporated areas. This includes the selection and
utilization of various resources and organizations capable of rendering assistance.
Under Chapter 252, Florida Statutes, the Board of County Commissioners,
through its Emergency Management Department, also coordinates the
administration of relief activities of both public and private relief or disaster
assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County
may utilize personnel and facilities of relief or disaster assistance organizations,
not- for -profit organizations, churches, temples and synagogues in the distribution
of food, relief supplies, medicines or other items and temporary sheltering as part
of the restoration, rehabilitation or reconstruction of community services and
essential facilities whenever Collier County authorities deem it necessary and the
Organization signed below is in agreement.
B. Recognizing the increased demand for not - for -profit organizations, churches,
temples, and synagogues to supplement assistance and recovery to victims of both
Presidentially declared or undeclared disasters and the need to work in harmony
with local governments and private relief agencies, GREATER MARCO
FAMILY YMCA, INC wishes to assist in rendering the most efficient service
with a minimum of duplication to the citizens and guests of Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier County
Government, through its Emergency Management Department and GREATER MARCO
FAMILY YMCA, INC at a time of major disaster and during the post - disaster recovery period
should be maintained at efficient levels and is part of the purpose of this Agreement. GREATER
MARCO FAMILY YMCA, INC will make a continuing effort to acquaint its members of this
Agreement to assist Collier County government in carrying out mutual responsibilities for
disaster relief.
IVs Responsibilities:
A. Collier County Emergency Management Department agrees to the following:
1. Notify GREATER MARCO FAMILY YMCA, INC of the potential need to
assist in activities following a disaster, and
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2. Participate in and develop training in disaster response for the members of
GREATER MARCO FAMILY YMCA, INC and
3. Assist in the development plans for GREATER MARCO FAMILY YMCA,
INC and
4. Schedule periodic meetings and/or exercises to familiarize members of
disaster preparedness or recovery initiatives; and
5. Utilize, when and as appropriate, the services of GREATER MARCO
FAMILY YMCA, INC for disaster relief and recovery projects; and
6. Whenever members of GREATER MARCO FAMILY YMCA, INC are
rendering aid to Collier County Government under this Agreement,
they shall have the same powers, duties, rights, privileges and
immunities as if they were performing their duties for Collier County,
and Collier County shall be liable for their acts and actions as if they
were performing their duties for Collier County; and
7. Collier County shall be liable for any loss or damages to any facility or
equipment utilized pursuant to this Agreement and shall pay any expenses in
the repair thereof, and
8. Collier County agrees to be responsible, to the extent provided under Florida
Statues 768.28, for its negligent acts, however, this responsibility shall not
serve as a waiver of Collier County's Sovereign Immunity limits.
B. GREATER MARCO FAMILY YMCA, INC agrees to:
1. Provide facilities and/or staff as available to Collier County at no charge
during the disaster recovery period; and
2. Provide a 24 hour contact person and alternates; and
3. Provide a representative to attend periodic meetings of any Collier
Emergency Response Working Group; and
4. Participate in exercises developed by the Emergency Management
Department; and
5. Provide the Emergency Management Department with an update of facility
and manpower capabilities at least annually prior to June of each year.
C. Both of the above named parties agreed to the following:
L. No modifications or changes will be made to the facility /property by
the Collier County Representative without the express written
approval of the owner /operator.
2. Prior to occupancy, representatives of both parties will inspect the
facility /property and will note any discrepancies on the inspection form,
and/or this agreement.
3. Prior to occupancy, representatives of both parties will again inspect the
facility /property to note any discrepancies on the release form. Normal
wear and tear is considered to the responsibility of the
organization/owner /operator.
4. The facility /property will be returned to the organization/owner /operator in
the same condition as it was when occupied/acquired.
5. Other provisions as follow:—none-
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V. Effective Date, Automatic Renewal, and Modification: This Agreement presents the
general and some specific guidelines by which Collier County, through its Emergency
Management Department and GREATER MARCO FAMILY YMCA, INC will cooperate to
aid victims at the time of disaster. In witness thereof, the parties have executed this
agreement on the date indicated. The provisions of the Agreement will be effective from the
date approved by the Board of County Commissioners for a period of three (3) years. At the
end of the three-year (3) period, this Agreement will automatically renew for an additional
term of one year unless terminated as provided in Paragraph VI of this Agreement. At the
end of the one (1) year renewal period, this Agreement will renew for an additional term of
one (1) year unless terminated as provided in Paragraph VI, of this Agreement. This
Agreement may only be automatically renewed two times. Both parties have the authority to
amend provisions of this Memorandum of Understanding upon mutual consent and by
written instrument executed by the Parties.
VL Termination: Either party may terminate this Agreement by providing the other parry with
notice of its intent to terminate with 30 days written notice. The Agreement may be
immediately and automatically terminated by the County without providing such notice,
should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes
is not being effectuated by this Agreement.
AS TO COUNTY:
Attest:
DWIGHT E. BROCK, Clerk
Devutv Clerk
COUNTY OF COLLIER
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
Lo
Fred Coyle, Chairman
Organization: Greater Marco Family YMCA, Inc
Org Rep:
Title: (f L 0
The foregoing instrument was acknowledged before me this V, Say of
Qom, s. 2012, by C �d �ov� as C _� of
a C-.,, . He/She is [� personally known to me, or
[ ] has produced driver's license no. as identification.
r ~�r
LESLIE WAKE
(SEAL) `��` Notary Pdit UN of 1Ww
= y My Comm. E*kn tip 7, WIG
Commiuimt f EE 16711111
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Assis nt County Attorney
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NOTARY PUBLIC
Name:
APPIrOvad as to form & legal Sufficiency
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