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Agenda 06/12/2012 Item #16E36/12/2012 Item .16.E.3. EXECUTIVE SUMMARY Recommendation to accept reports and ratify staff - approved change orders and changes to work orders. OBJECTIVE: To enable the Board to oversee the execution of administrative change orders and changes to work orders and promote accountability in the use of staff authority. CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a plan to enable changes to BCC - approved contracts (Section XV.C, Collier County Purchasing Policy) of not greater than 10 percent of the current Board approved amount or $10,000 (whichever is greater) to be authorized by staff. Also included in the report are changes to Work Orders. These include work orders issued under CCNA Contracts that are less than or equal to $200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10 percent of the current Board Approved amount or $100,000 (whichever is greater). The Administrative report identifies the percentage changes to contracts or work orders that have occurred since the prior BCC approved amount which are below the threshold limits as referenced above. The plan calls for staff to submit a monthly report listing these change orders from the previous reporting period. Enclosed is the monthly report of the Administrative Change Orders and Administrative Changes to Work Orders. These reports cover the period of April 11, 2012 through May 23, 2012. FISCAL IMPACT: The total for 9 changes to contracts is $150,072.98. The total for 7 changes to work orders is $2,977.00. LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the enclosed Administrative Change Orders Report and Administrative Changes to Work Orders Report and ratifies the listed change orders and changes to work orders. PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department Packet Page -1893- 6/12/2012 Item 16.E.3. COLLIER COUNTY Board of County Commissioners Item Number: 16.E.3. Item Summary: Recommendation to accept reports and ratify staff - approved change orders and changes to work orders. Meeting Date: 6/12/2012 Prepared By Name: DeLeonDiana Title: Contracts Technician, Purchasing 5/30/2012 10:35:29 AM Submitted by Title: Contracts Technician, Purchasing Name: DeLeonDiana 5/30/2012 10:35:31 AM Approved By Name: MarkiewiczJoanne Title: Manager - Purchasing Acquisition,Purchasing & Gene Date: 5/30/2012 11:02:55 AM Name: DeLeonDiana Title: Contracts Technician, Purchasing Date: 5/30/2012 11:05:33 AM Name: WardKelsey Title: Manager - Contracts Administration,Purchasing & Ge Date: 5/30/2012 4:52:34 PM Naive: pochopinpat Title: Administrative Assistant,Facilities Management Date: 5/31/2012 8:45:43 AM Name: PriceLen Packet Page -1894- Title: Administrator, Administrative Services Date: 5/31/2012 10:20:07 AM Name: FinnEd Title: Senior Budget Analyst, OMB Date: 5/31/2012 6:53:58 PM Name: KlatzkowJeff Title: County Attorney Date: 6/1/2012 11:42:08 AM Name: OchsLeo Title: County Manager Date: 6/4/2012 9:24:59 PM Packet Page -1895- 6/12/2012 Item 16.E.3. 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'Wr Admiristam Sewices ,3wsx Purhasing © Contract Change Request 6/12/2012 Item 16.E.3. t Purchasing Department Change Modification Form Work Order Modification Contract #: io -ssoo ! Change #: 2 ?. POIWork Order #: 4500127244 i Project Name: IVIKY Taxiway CEl. services i Project #: 33127 Project Manager: Robert Department: Airport I Contractor /Firm Name; URS Tweedie Authority j Corporation Original Contract/Work Order Amount $ 484,1,:195.00 ! 4- 1.2 -11 16v3. Original BCC Approval Date, Agenda Item # Current BCC Approved Amount $. 48+1,1951.00 Quantity or Brice adjustment Last BCC Approval Date: Agenda item # Current Contract/Work Order Amount $ 484,19&0a.. Schedule adjustment SAP Contract Expiration Date (Master) Dollar Amount of this Change 0.0.0% Total Change from Original Amount Revised Contract/Work Order T otal 8484,155.00 0.00% Change from Current BCC Approved Amount Cumulative Changes so. 0.00% Chance from Current Amount c Completion Cate, Description of the Task(s) Change, and Rationale for the Change j Original completion date: March 1, I Last approved completion date: April ; Revised completion date (includes this j 2012 30, 2012 change): June 29, 2012. Number of days added Sixty (60) Explain why additional days are needed (detailed /specific): Additional days are need to complete project close out documents. j J Add new task(s) i LJ Change task(s) L] Delete task(s) © Other (specify): Extend i Schedule 60 days. 1. Provide a detailed and specific explanation of the requested change(s) to the task(s); Extend Schedule 60 days. i 2. Provide detailed rationale for the requested change. The Airport Authority requires the consultant's assistance to j close out the grant. 3. Provide explanation why change was not anticipated in original scope of work: The close out phase has exceeded the originally expected period of time due to unforeseen circumstances. 4. Describe the impact if this change is not processed: Airport Authority will be unable to closeout the grant. Revised: 1-25/12 1 Packet Page -1898- Type of Changed Modification j_ 1. Planned 1 `3ective ❑ 2. Unforeseen conditions /circumstance 3. Quantity or Brice adjustment 714. 4. Correction of erroris) _ ❑ 5, Value added 5. Schedule adjustment Change Requested By J Convactor/Consultant Owner ) Using Department L Design Professional i ❑ Regulatory Agency (specify): ❑Other lsoecifv!: Purchasing Professiona' Participated in Nration of Chance i Modification. Yes U No _� .Approved by f '% -,,� '-� -�� Date: Name and Title_ Robert Tweedie, Aimor, Manaaer I i Reviewed by: �`~ / ; irate: / Procurement Strategist's Narrie: Revised: 1-25/12 1 Packet Page -1898- cogler C010-my i Contract Change Request Contract #: 1 Change M 1 70� Project #: 33189 Project Manager: Sue Trone 6/12/2012 Item 16.E.3. Purchasing Department Change Modification Form ❑ Work Order Modification PO/Work Order #: Not Project Name: Gateway Triangle issued yet Residential Area Tertiary Stormwater System Improvements Department: BGT CRA Contractor /Firm Name: DN Higgins Original Contract/ Work Order Amount $ 1,731,911.00 2 -28 -2011 Original BCC Approval Date; Agenda Item e Current BCC Approved Amount z� $ 1,731,911.00 ^° �' t�f8a�� Last BCC A roval Date; Agenda Item # PP Current Contract0ork Order Amount $ 1.731,911.00 N/A SAP Contract Expiration Date (Master) Dollar Amount of this Change $0.00 0.00%1 Total Change from Original Amount Revised Contract/Work Order Total $1,7311,911.00 0.00%1 Change from Current BCC Approved Amount Cumulative Chances $0.00 0.00%1 Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: 210 days Last approved completion date: 210 Revised completion date (includes this from NTP (NTP not issued yet) days from NTP (NTP not issued yet) I change): 210 days from NTP (NTP not issued ( yet) Number of days added : 0 Explain why additional days are needed (detaiied /specific): N/A i Add new tasks) i 1 Change task(s) 71 Delete task(s) ! Z Other (specify): D =0- required I revision to DOL wage decision. 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): The Department of Economic Opportunity required that the contract include revised wage decision if the bid is opened 90 days prior to contract award; therefore, this amendment is required. 2. Provide detailed rationale for the requested change: See above, i i I j 3, Provide explanation why change was not anticipated in original scope of work: Purchasing Dept, wanted to aet I original contract approved and amend the contract with this minor update. 1 4, Describe the impact if this change is not processed: This will have zero impact, Type of Change / Modification L= i Planned Elective Z, 2 Unforeseen conditions /circumstance ❑ 3. Quantity or price adjustment ? 4. correction of errors} ❑ 5. Value added C 6. ochegule adjustment Change Requested By [; Gartractar /Consultant (� Owner 1 i Using Department i t- D =sign Professional0 Regulatory Agency (specify): Department of Other (specify): Labor update it wage decision I i Purchasing Professional Participated in Negotiation of Change! ldfodification: I j Yes ❑ No N/A Revised: 3;25!12 1 Packet Page -1899- 6/12/2012 Item 16.E.3. Approved by: y;�f Date: ' Name and Title: ai✓ ��'rcZT f� 4-N, �✓ Reviewed by; cv✓ Date: ment Strategist's Name: Packet Page -1900- Revised: 3120112 2 6/12/2012 Item 16.E.3. L�XBIBIT A-1 Contract Ainendnient # I "GuNway UIngle ReMdmtbl Ana Tertiary Slurinivater fit" tent TalprovVineats" Ak ammidniem Mod Ayd 21 2W 2 to the shall be y and befv,,=n the pa!:ies ',o diu %i igiti;d 4 t71e11i, Douglas N, Higgpas, to Q bercHwd to as'*'-,-)iii:-.",,,;ici-),ijid the CoHior C CA7,1111111aility Agent: ,,,,t Florida- (Io bt i-eiei-rcd to as "Olvner-). Sintenient of Understandittgr RE: Cmn=T 4 1 13W5 - -Gatewiy Triangle Resideiiiiai Area Tertiary S011-nMI(er -SYStetn ImprmemenK In order to continut, the servict,.s pruvrded Mr I do or ghizd Cnnrract doc;v-nent above, the Convac,,ur agret-,s to amend the referenced Connac: is per Authorization ExiJbil amched ra this Ainendmeni and hxopamwd havin by rdhowe, ;,he 1.2cnn,ac'tcr a4rces tME so aimml We Njinal Cumms and Im Mw Cmw=iw agims u) catnOwo wd senors In dic ammm I SL7TT PIT (me Mm awn Wdin! thirty-;" w, We Wdred Samnyamen SAM, as per we Wgkail apumn.vt Sit-, ainendinent does not affec, Uit' cos. r)C the pryeci and is Anher pivzedunal I nam only and does not Ala m, otm eel x cmd&wi), Ad n1v rems my Conckins OF me anirrannt imp ru-non I was. a ,L,-; WITNESS WBERE01 dw Cwhwwr wA he Cmny hm,4 CaCfi, by.111 I L1fhCYiZJ peNm w agm hemunder act NO hmAs and wals an do datzo) Mawd Mow, . .... .... ...... r a. N. Niggins, tic. C �FLo:RID,A '7- - ---- -- W Twn, ?Quo Mampr D SPA W NIFNTD1 CTC)J2 ... . ....... Dntvid Jackson, Director PROCIJR-`:�,�Mf STRATEUST Packet Page -1901- 6/12/2012 Item 16.E.3. P'lek Scolt Cvrthia R. 'L.orerao GOVERNOR MTERIM, E4ECU71VE DiRELTOR I-L.OPIDA DEPARTMES7e February 15, 2012 Ms. Lisa Dien, Grant-s Coordinator oilier I County rilousing, Human and Veteran Services 331,I East Tarniarni Trail, Buiiaing H Suite 221 Naples 71orida, Re: 20--2 Wage Decision (FL133-HEavy) 20,12 Wage Decision (71-102- Residential') CDBG Contract: 10C.8 K-4-1.1-54-01-K25 Drojeci Ial Goodlette Arms, SA.2 irr.,m8kaiee A:)t--., SA--' rT),-noKalee Stormwater, >A4 Saysit-ore Gateway Stormwaer, SA-S Designate(-1 Schooi Shelters ,Dear Mz- Oien: -Y i e M-2 wazc dec�sio-rs were ;,suea an 'anuar 'C". and all -rtr 'Na e decisions are 5uoelseced. Whemer or no' your construc-,'on ccritract4's) must use -.e new decisjonisl" depends or the sta-lus bids ana contract award. if tics for a Contract were opene-, �Dn or before ' �anuar,? 6, 2012, the new wage decisions are not acokabie �i ' the. zortrac: n2s . been, or will be, awarn-ed within 90 days of bid opening, ff the contract is ailkIN;3rJed more titan 90 D days a-er bid c�oening, tmen the new waze decision(s) M!IE be inc!udec into tie contact by a chan2e order after the contract is executed. C'Contr-niz' award date" is -me daze Your Ci,mrnission voloid tc awa,-a the.con-W.raet to he contrac-or.) bids were, c- will be, ooened ia�jer anuary 6, 20M, the new wage decision(s) may or rnav rict, b- required. tics were, or will e, opened between ianuary 7 and 1-55, the new wage decis;orts; are nor rewu:red but you nust cocurnen-L the oroiect file with a rnemo t--a-� rine new waze deCiSion,lS) were L new v;a - i-, . 11 — - 11) alter nuary and ! ust be adaiedd Dy a ge dt c'c:icnts' must be usec J'c-r bids civened or. or afte. ja, rn cnangC e ord er or by an addendum if, there is sjrr-.,&--nt time to issue one before bid opemrl. Unless hourly rates Lave increased, r ere is la n no �-asls I r a -ont-acr r to request a 'Price increase if a :-Iange orn-er iS recuired. However, the new wage ecis;on(s must, be used to avoid any conf, ision at ciroiec, rnoni-MrIng Or -�Urirg an audit. Afsc no ciassffi -cztions may be addec: tic a 2 O wage decision if ^i CCU dccir ,`.'e 2-C 1" , � 71L: I � C I lf you lave Fry questicns regardir�g t�is matter, piease call -me a' S50-7 1--8446 or cOlvitac" -ne I a da.-CrTl. V 4 C�ainniunitv Assi-stance Consultam r iori"'a Dis-ast--r R�covt-v CDB6 7-tour a.m ne pt! ms „J: --g i Y,71 c- zill) 1T,7; tni viii Packet Page -1902- 6/12/2012 Item 16.E.3. Page I of 5 =ever d- Zezisis- Number. SuPr-:'Seded '-3eneial Number: —2010102�- Type: Heavy ;.r ;y Z" -RUCTI QN PRO -ECTS rc Sc--we:,- an- TWater L.--'ne5 IN 9/2 012 I :7 E -T R I . . . . . . . . . . . . . . . . . . . . . . . $ __.4F C i p 4, - - - - - - - - - - - - - - - - - --------- - - - - - - - - - - - - - - - - - - - -- - -- - - - - - - - - - - - - - - - - - - - - - _._._e;_ 7 , r:.:-.geZ -- T C-R . Cr ane -Ower Cran�s Mot Rai'- _limbers, S�atic- M 0 u an e s Sconi :enczn -.E.S Fee-: C Over '-W--ah cr without -'-b% otnerwiss: Cares ISO Tzns & 0,,er; -.ra -es with fWhen - wcz.; ; :Santry & Overheat Hydra-Lic Cranes 25 T—s not -nore :i-an, Tcns; C:r ane s P .--5 wl C r In t Yd = a u i �,C '0--s (W"- 04, ct T k 8 ................. ---------------------------------------------------------------- ----------------------------------------- . . .... .. ------------------ hi-tp://w,w,w.wdol.gov,-'Wdol/scafilesfdavisbacon FL 153 dvb Packet Page -1903- 2/15/2C12 M�M http:!/www.wdoi.goviw-dol.,,"seaf-iles/aavisb=cn,'F'Ll53.dvb Packet Page -1904- 2115120] 2 6/12/2012 Item 16.E.3. Page 2 of 5 Ra L E S F r rages Graje C'eccer ............ 1, --------------------------------------------------------------------- 1-".5 :1 4.b7 Rates Fr i-ces �AINTE-R; snrav .......... ................ ---- ------------------------------------------------------------- Rates Frinaes R p -M N T 7- R .... ...... I ........ $ 14.9-r 2.:-2 CEMENT M�SGWC7)NCRETF Z'--N�-SHHER,�. .-S -�4.77 LABORER: _.amen c r '-: e n e r a I $ 9.1- LlA-3 C R E R: L a nd; s C a r.e. ...... ...... 3 7 ZZCF, pi-e- ver .............. k-an- -aws, ............... .......... , C7 - -- P F.A, T C -R : Aspha .a' - Paver ...... —s ll,�,q ......................... 2,41, -;PERAT'�?, 7Eack Eva 7, r ... 14 R B 1 a de aae r 0 P RA 0", F . 21- 1 z e r .............7 RA 7 Fl, 7-_.11ez ................ -,R* S7cra=er ...............5 Tractcr ............... S �7�,UCK -cwt �;k ...... 0. CO TRI�Jcx Dp I VE-H Q f t�,e Rcad -------------------------------------------------------------------- http:!/www.wdoi.goviw-dol.,,"seaf-iles/aavisb=cn,'F'Ll53.dvb Packet Page -1904- 2115120] 2 WELDERS - Receive rat-e f.r craf- :,erlorm4-a cr_erari,�n ts� wp-z �=h welding s inzi� ciass7.r-lzaticas needed f= work not inciulced wf,-h_jn sccne C� the liz may be added =f .e. awa rd, on-1 v as prcvided in the I C .._a=ces d�'cz standards ccntrac 9C7R 4 1,3ts -he ::lass _4fizat_-,tn and Wage 7es _att have foond ce F-eva_lli-g f.-r the Cf constr-.-ction _re area covere4 bv waae or, . TI-le are listed ;in a _'=h _=b ez.L �,.a ,:r'JeZ �.�f -hat e= e W �,. 2 t.. =ar wrl_cr zr enclosei �, - line-9 1�egi`rlrtinc zhat --he ancJ rate have f_t_ ne n Exam iDi e: fc-ur 1e =____ �:nd _-, ca, e ne _n e=-a 1 =a 1 unlcn ,.nu the C138, thar- fcl]c-.S _.L_,Cates -,-,e -_:?L_ c o u i i c 11 I'l n _, m. C e r w ere 5,.:, C I a z e . e. cium t-ers L ca_ The nex lumber, 1005 ce -axan?p e, Is an nurtter used it processing the wage -"ate, O-J--1/201'�, 'n.11--wing rhese c-a_rac7:e-_s is effeCtIve date 3f :he mos: ne:ot_-azed rate/ zoliec:_`ve aq`eemal-lz wh_�=a wuult be ---.ne a. cve examz:ie. Unicn p_,e-vailing 4a,-,e rates will be -_-paa7:ea ---- =sflect any :hanges ir, t]-ie agreements ::o„ernlnq t.ne " :- n - -: n I ,d e-ri t i f I e_ r _- S I f _4 C a t il s I i S' =°_^ C e r as 7' t e r t _ 5 r Were -_ e r _-, v e d fr-:n S_:r-iev data -V -Cmp.,Y tinc ave.r_=qe _rates _=na are nc-: --ates; ncwevEr, -"he data -sed in ..._..se rates :-,,av n� Cat e. 5 t-- e r eS d =e rj_: ,"-1 on r3`_ 7 e s t "n e a "_ _.,u S .:..='a, _ 5 s e dear C, e Sur j ° -}%; ant -,C7 I'S an _-zernal _. ^:e -A 199_ date, in,=izates c and ra-es �.:ride= t`.at were issued - 3P a s �- _nez a Wage :.e ternr on o e- S.,rv-!v 'wage rates _-em:in In e_�fect and ntt ar�_,-Ce un-l— a riew survev -,s Conn Ctet. http:liw%v-,v.wdol.gov/wdol/scafiles/da-visbacon,'FL153.dvb Packet Page -1905- 6/12/2012 Item 16.E.3. Page 3 of 5 2/1.5/2012 lfi;�GE_ DETERM:NAZION A?P-ALS :�ROCF!::S S4 he ma-'ter? qaCe de t nrn�.'.a ti 0�'j a'Waae and -Houl !_;"v�si Dn let- wage c!e-e-, �1-ja-icn Ma- J. er ErAting forth Cn in- -ter Ciassif-�za—cm and -rate) ruling �n suriey re_at� d ratters n.' ccn,:==, including reques:s summaries 0� sLrvells, shcLld _"e with r-ne Wage and :cur -Rea4cnal Office -or the area r,eca e survey was clondictet t-,z y S'Jrvey pprcgzam. �.f the r-sponse f.,m sio zzact:ry' t_�ien the ss --esc;�4-ec! ;M' u., __ t followed. ,"J4 tl, reca-te t._ y o:.he mat nr-- pe or fc=al be wi- Nace anc HC'U'r D4_17'sll C S Avenue, N. W. 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C-o1Ier couiKty Purchasing Department Admirttstrat * Seines Division Change Modification Form ::rasing $ 1,349,236.00 ® Contract Change Request ❑ Work Order Modification (Current Contract/Work Order Amount $ 1,349,236.00 Contract #10 -5447 Change #: 3 PO/Work Order #: Project Name: Public Utilities Asset 4500130081 Management Project #: 71012, i Project Manager: Aaron 73065 Cromer Department: Growth Contractor /Firm Name: EMA, Inc. I Management Original Contract/Work Order Amount $ 1,349,236.00 913/11 Original BCC Approval Date, Agenda Item # ,Current BCC Approved Amount $ 1,349,236.00 10E Last BCC Approval Date: Agenda Item # (Current Contract/Work Order Amount $ 1,349,236.00 3/1312013 SAP Contract Expiration Date (Master) Dollar Amount of this Change $49,916.00 3.70% Total Change from Original Amount Revised Contract/Work Order Total $1,399.152.00 4. Describe the impact if this change is not processed: If this change is not processed, it could create an agencywide 3.70% Change from Current BCC Approved Amount Cumulative Changes $49,918.00 370% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change I Original completion date: Last approved completion date: i Revised completion date (includes this I 3/13113 3/13/13 change): 3/13/13 Number of days added 0 Explain why additional days are needed (detailed /specific): N/A Add new task(s) LJ Change task(s) Delete task(s) Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Three additional tasks are required to incorporate the Growth Management Division in the County's asset management initiative, piloted within the Public Utilities Division. These additional tasks include the review of GMD's asset listings and data quality, data collection methods and an extensive evaluation of GMD's existing deployment of Cartegraph, 2. Provide detailed rationale for the requested change: Asset management has become a vital function for the County as budget reductions require accurately identifying priorities, maintaining current assets and creating efficient processes. Every division has been working towards identifying and managing their assets through different means. The Public Utilities Division initiatiated an agencywide effort that would create consistency for asset management. This change is required to integrate the Growth Management Division.. I 3. Provide explanation why change was not anticipated in original scope of work: The Executive Summary from 1 the September 13`" Board Meeting (Item 10E) indicated that the Enterprise Asset Management Program would later expand throughout the County Manager's Agency. 4. Describe the impact if this change is not processed: If this change is not processed, it could create an agencywide impact as it relates to the County's continued efficiency, Although Public Utilities initiated the effort for asset management consistency; if other divisions are not incorporated it will impeded a coordinated system for identifying priorities, maintaining current assets, creating efficient processes as well as short -term and long -term planning. I Type of Change I Modification 1. Planned / Elective 2. Unforeseen conditions /circumstance L17 3. Quantity or price adjustment El 4. Correction of error(s) i 5. Value added ! ! 1 E. Schedule adiustment Itant Change Requested By Packet Page -1907- Other ( Revisea: 3126112 Professional Project Manager Division Adminisirator Procurement Strategist 7AI,: of Uhanae MOCITIcation: L-J -es ...6/12/2012 Item 16.E.3. I Gate: Date: 7 L4 7— Gy---- - -------------------------- Iate:.. Da I D te Packet Page -1908- Revised: 312151'2 2 CoZr COXMY Ad 4 i*ali a serrims Nis& Purch irg ® Contract Change Request Contract #: 06- Change #: 2 4000 #: 60168 Project Manager: Joe Delaf'e, ASLA 6/12/2012 Item 16.E.3. - Purchasing Department Change Modification Form ❑ Work Order Modification I i PO #: 45- 101323 Project Name: Design for Vanderbilt Beach Road Extension from Collier to Desoto Boulevards j Department: Transportation i Contractor/Firm Name: CH2MHILL, Engineerinq I Inc. Original Contract/Work Order Amount '5;55ik;A00 UQ.. 1.?J12OD�i .10A Original BCC Approval Date; Agenda Item # Current BCC Approved Amount 5i)a)OE7# Last BCC Approval Date: Agenda Item # Current Contract/Work Order Amount $SfiSCff'�,: SAP Contract Expiration Date (Master) Dollar Amount of this Change $0 QO " 0,00% Total Change from Original Amount Revised Contract/Work Order Total $5,650,000.00 0.00% Change from Current BCC Approved Arnount Cumulative Changes E $0.00 ; 0.00% Change from Current Amount p ption of the Task(s) Change, and .Rationaie for the Change . � . G.om letiotx Date,;Descri - Original completion Gate: April 11, ! Last approved completion date: July Revised completion date (includes this 2012 10, 2012 change): July 10, 20112 Number of days added : i Explain why additional days are needed ;detailed /specific): 7 Add new task(s) _N Change task(s) _E-Delete tasks) I ❑ Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Aad 1,545 days to Task II (60% Design Plans Submittal- Project 1, Collier to Wilson Boulevards) and Task VII (60% Design Plans Submittal- Project 2, Wilson to Desoto Boulevards) to close out and finalize the project. The overall Contract time for the entire project is not being increased, only the time for these 2 Tasks. 2. Provide detailed rationale for the requested change: This Change Order allows additional time to these 2 Tasks only so that the project can be closed out and finalized by bringing the time for these 2 Tasks ( T ask 11 and Task VIi) up to current date. 3. Provide explanation why change was not anticipated in original scope of work: At the time of original contrac, there was no evidence that the project would overrun any task time limits. 4. Describe the impact if this change is not processed: The Droiect will not be able to be closed out and finalized. Type <of Change.J Modification 1. Planned i Elective i J 2. Unforeseen conditions /circumstance j 3. Quanto or price adjustment. J 4. Correction of error(s) U 5. Value added 6. Schedule adiustment Approved by: / Date: Name and T ibe: f6seDh r.`Delate, ASIA Senior Project Manager, Transportation i En ineerino j Reviewed by: Date: erocurement Strategist's Name: Nicole Parker, Procurement Strategist I Revised: 326112 1 Packet Page -1909- 6/12/2012 Item 16.E.3. Goer C bunter Purchasing Department ,4 �, ismve Serviox Dmsa -, Change Modification Form Z�uru~asing Contract Change Request ❑ Work Order Modification j Contract #: 09- Change #: 4 I PO/Work Order #: N/A Project Name: Collier County Website 5335 ! Hosting and Maintenance Project #: N/A Project Manager: Janet i Department: Contractor /Firm Name: Vision Internet Curran 1 Communications & Oust Re( Providers Inc Original Contract/Work Order Amount $ 9,000.00 Ne :A Original BCC Approval Date; Agenda Item # Current BCC Approved Amount #NIA NIA Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 10,100.00 SAP Contract Expiration Date (Master) Dollar Amount of this Change $10,000.00 123.33% Total Ghange from Original Amount Revised Contract/Work Order Total $20,100.00 #NIA Change from Current BCC Approved Amount Cumulative Changes $11,100-001 99.01% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: NIA Last approved completion date: NIA i Revised completion date (includes this I change): N/A Number of days added : Explain why additional days are needed (detailed specific). Add new task(s) ❑Change task(s) �i Delete tasks) Other 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Vision CMS Upgrade . Provide detailed rationale for the requested change: Sheriff and Collier County Gov need to incorporate the upgrade to improve the management of their websites. The upgrade includes inmprovements which will positively impact administration of the site and user experience. See attached details. 3. Provide explanation why change was not anticipated in original scope of work: Software was not developed at the time of the development of the website, and therefore could not be included in the original scope. 4. Describe the impact if this change is not processed. Demand for the site will diminish. Conflicts will continue with the connectivity of newer web technology. Type of Change 1 Modification 1. Planned r Elective X 2. Unforeseen conditionstcircumstance ! ❑ 3. Quantity ar Correction e added 5. Schedule a 4. „orre..tion o� error(s) I X 5. Valu., ada..d Change Requested By ContractorlConsuhant ! X Owner _ i ❑ Using Department r1 Other (specif ' r� Design Professional ' j ' Regulatory Agency (spA ~ify} i : Y) _ purchasing Professional Participated in NAgot�atian of Change ! Modmcation: � Yes X C No Approved by' C ! — ;Date: Y- g -2_._. i Name and Title: c �^ Reviewed by: Date: Procurement Strategist's Name: Revised: 3 126.12 Packet Page -1910- C otr Curt Administrative Services Mion Purchasing E Contract Change Request 6/12/2012 Item 16.E.3. Purchasing Department Change Modification Form ❑ Work Order Modification iContract #: 11- Change #: 8 PO/Work Order #: Project Name: Palm Springs Main 5678 4500131327 I Replacement Project Project #: 71010.6 !, Project Manager: Dayne i Department: PUPPMD Contractor /Firm Name: SW Utilities Atkinson j Oriainal Contract /Work Order Amount $ 794,538.00 9/13/11 16C6 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $, 7:94,538:00 9/13/11 16C6 Last BCC Approval Date; Agenda Item # Current Contract /Work Order Amount $ 794,538.00 4/10/2012 SAP Contract Expiration Date (Master) I Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount Revised Contract /Work Order Total $794,538.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date3/11/12: Last approved completion date: Revised completion date (includes this _4/10!12 change): 5/10/12 Number of days added :0 Explain why additional days are needed (detailed /specific): Add new task(s) L 1 Change task(s) I Z Delete task(s) Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): • Add task: • Line item 45A - Brick Paver remove and replace at $10 /SF • Line item 45B — Painted driveway remove and replace at $7.22/SF • Line item 62 — Trace wire access port at $100 /Ea • Delete task • Line item 9 — 6" directional drill (HDPE) • Line item 10 — 8" directional drill (HDPE) • Reallocation of quantities between tasks as outline in the attached spreadsheet 2. Provide detailed rationale for the requested change: a. Due to the how shallow the rock was in this area, the contractor was not able to directional drill across the homeowner's driveways to install the pipe. Therefore the homeowner's brick paver and painted driveways had to be open cut in order to get the pipe installed and the driveway repaired 3. Provide explanation why change was not anticipated in original scope of work: a. ,Although the design accounted for the removal of rack; the amount of rock and how shallow the rock was could not be quantified until the work began. 4. Describe the impact if this change is not processed: a. The Palm Springs subdivision will continue to have main breaks which affects the residents of the community. Type of Change / Modification 1. Planned / Elective ' Z 2. Unforeseen conditions /circumstance , 3. Quantity or price adjustment ❑ 4. Correction of error(s) ❑ 5. Value added I ❑ 6. Schedule adjustment Change Requested By Revised: 3/25." 1 Packet Page -1911- ✓i Contractor/Consultant Owner using De ±l Design Professional j ` Regulatory Agency (specify): ; ❑ Other (sP 6/12/2012 Item 16.E.3. I Purchasinq Professional Particioated in Neootiation of Chanae / Modification: (—) Yes I—? No Revised 3/26! 12 2 Packet Page -1912- ` Admi yWrilue S vary i3ivisbn, Purdwminq ® Contract Change Request 6/12/2012 Item 16.E.3. Purchasing Department Change Modification Form ❑ Work Order Modification Contract # Change #: 1 (one) 1 PO/Work Order #: Project Name: Forest Lakes MSTU 11 -5737 j 4500132975 Sidewalks, Lighting & Planting — Phase I j Current Contract/Work Order Amount ,;$ I and la kProject #: Project Manager: Darryl 1 Department: Department of Transportation Contractor /Firm Name: 3 -Rs I Equipment, Inc. d /b /a Richards Company i 4500132975 Richard i Alternative $880,652.84 i Modes, Growth Management I(Revised Cumutative Changes $30.160.44 Division Change from Current Amount Original Contract/Work Larder Amount 9/1.31`11;16.A_15 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount 841;482.40, Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount ,;$ 841,492.40 SAP Contract Expiration Date (Master) Dollar Amount of this Change $39,16Q. 44 4.5511/c Total Change from Original Amount Contract /Work Order Total $880,652.84 4.66% Change from Current BCC Approved Amount I(Revised Cumutative Changes $30.160.44 4.65°! Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: 5!2/12 j Last approved completion date: Revised completion date (includes this j 82/12 1 change): 912/12 umber of days added : 92 1 Explain why additional days are needed ( 15 days are requested due to delay in completion of locates. Locate Ticket was called into Sunshine State One Call and contractor documented 'non - completion' of locates by the City of Naples within the specified time required by law to complete locate tickets. Multiple field meetings with City of Naples personnel were performed with a coordinated effort on the part of contractor, County Staff, and City of Naples personnel. After many days of close coordination the utilities were confirmed to be marked by City of Naples personnel; however, there was a delay to the progress of construction for a period of 15 days. 23 days are requested due to design adjustments that were required after confirmation of the location of the City of Naples water line which was found to be in conflict with the proposed light pole locations. The design consultant, Windham Studios, redesigned the light pole layout in coordination with sub - consultant for lighting design (TR Transportation Consultants, inc, The required additional time of 23 days is calculated based on the actual day that the conflict was identified to the day that revised light pole layout was received by the contractor. 54 days are requested due to the delay in review of an alternative desian for the concrete footers for proposed light pole installations. The original light pole design called for pre -cast concrete pole bases. The close proximity of the City of Naples water line to the proposed light pole installations required spread footers to be used in lieu of pre -cast cylinder pole bases. Additional time was required for a structural engineer to design the alternative poured in place footers. 54 days are calculated from the day that installation of the cylinder pole bases was halted and the day that the new design was received from the structural engineer and cost fully accounted for in change proposal. 92 is the total number of days added per this change request. Add new taskis`r I-i Change tasks) pecify): Time Delete taskrs) Other is Extension r Revised: 3126112 Packet Page -1913- 6/12/2012 Item 16.E.3. 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Original design specifications for a total of 85 lights in contract utilized pre -cast cylinder pole bases since this is the best known method for light pole footer design and installation that is both cost effective in manufacture of the pole footers and ease of installation. The actual physical location of the City of Naples water line was not known prior to construction. Preliminary review with City of Naples utilities personnel indicated that the water line was further away from the new pole locations and work proceeded in accordance with original project specifications utilizing pre -cast cylinder pole footers and auger drilling for the digging of the hole for each pole. This method was successful for the first 3 poles at the front entrance of Forest Lakes Community; but, however when attempted close to the City of Naples water line — the City of Naples water line was damaged. Upon inspection it was found that the actual location of the water line was too close to the location for proposed auger hole drilling. Additionally small to large size rocks were found in the project area that combined with the close proximity of the water line could lead to possibility of the auger hitting a rock and jamming it against the water line causing damage to the water line. This change is to change the project specifications from a pre -cast concrete cylinder light pole footer design to a poured in place spread footer design. The project calls for installation of 85 light poles. The first 3 poles were installed utilizing the pre -cast cylinder concrete footer as there City of Naples water line did not lie in close proximity to the pole locations. However, for the remaining 82 light pole installations a poured in place spread footer will be utilized due to the confirmation that the City of Naples water line is in close proximity to the proposed light pole locations. Per this change an additional Task 77 is added to the project to add the construction of quantity 82 light pole spread footers for the remaining balance of the light pole installations for the project Task 77 cost factors are evaluated in terms of 3 major components: (1) Material & Design Fee (ADD`; (2) Labor Cost (ADD); and (3) Credits [Deductive]. Added Task 977 is comprised of all cost factors — both additive and deductive combined. ADD Task 77: Material & Design Fee: (a1) CONCRETE MATERIAL COST: In order to provide 82 additional spread footer concrete foundations the following additional concrete material is required: Cubic Yards of concrete each at $85.00 Cubic Yard multiplied by 82 additional pole footers. Calculation of Added Cost Factors: 7 CY x $85.0 (Cost of Conc. Per CY) x 82 (number of pole footers) = $4,879.00 (b1) ANCHOR BOLT MATERIAL COST: All new spread footers require anchor bolts at a cost of $100 per set of anchor bolts for all 82 light pole footers. Calculation of Added Cost Factors: $100.00 ea_ (Cost of anchor bolts ea. Footer) x 82 (number of pole footers) = $8,200.00 ( c1) WOOD FRAMING MATERIAL (& Misc. Fasteners) COST: Poured in place design for spread footers require the installation of wood framing or form work for the pouring of concrete fill material. This requires purchase of wood framing material and misc. nails and framing material. The cost for this additional material is provided as a Lump Sum of $1,000 for all 82 spread footers. Calculation of Added Cost Factors: $1,000.00 LS (Lump Sum for all 82 spread footers) = $17000.00 d1) STEEL REBAR MATERIAL COST: Spread footers require rebar for structural reinforcement to meet structural requirements per Fla. Building Code. The quantity of rebar is calculated by utilizing structural engineer's drawings as provided. Calculation of Added Cost Factors: $0.53 (cost of rebar per linear foot) x 64 If (linear feet of rebar required per ea. spread footer) x 82 (number of poie footers) _ $2,781.x4 (e 1) PVC PIPE MATERIAL (& Misc. fittings) COST: Additional linear feet of PVC pipe is required for installation of the spread footers to run conduit for electrical service to go through the concrete footer and stub out for the electricians installation of the pole. Additional PVC joints or fittings are required to complete this installation. Calculation of Added Cost Factors: $850.00 LS (Lump Sum for all 82 spread footers) = $850.00 ( -1) SPREAD FOOTER DESIGN — Select Structural The services of a specialized Structural Engineer were required for the design of the Packet Page -1914- aread footer to meet current Fla. Revised: 1126112 2 Building Code. Signed & Sealed engineering drawings were provided by (poured in place concrete) light pole foundation. Calculation of Added Cost Factors: $500.+00 LS (Lump Sum for structural design of spread footer) = $500.00 SUB - TOTALS FOR " Materiai & Design Fee" (ADD): a1. CONCRETE MATERIAL COST: $4,879.00 b1. ANCHOR BOLT MATERIAL COST: $8,200.00 c1. WOOD FRAMING MATERIAL (& Misc. Fasteners) COST: $1,00C.00 d1. STEEL REBAR MATERIAL "COST: $2,781.44 e1. PVC PIPE MATERIAL ( Misc. fittings) COST: 5850.00 f1. SPREAD FOOTER DESIGN — Select Structural: $500.00 SUB -TOTAL (ADD Task 77) Material & Design Fee: $18,210.44 ADD Task 77: Labor Cost: 6/12/2012 Item 16.E.3. R. Anderson, P.E. for the spread footer ( a2) LABOR TO 'HAND EXCAVATE' Labor to 'hand excavate' for light pole spread footers. The time required for a (4) four man crew to hand excavate for all 82 spread footers to be formed in place is 17 days. This excavation labor cost is based on actual field evaluation of the amount of time it took a 4 man crew to dig one 'test dig' for a light pole spread footer. The test dig crew encountered rock material making the manual effort more time consuming. Manual labor is to be utilized due to the close proximity of the City of Napies water line to the locations for the spread footers. Use of large excavation equipment is not allowed since it may damage the existing City of Naples water line. Calculation of Added Cost Factors: $150.00 (Per day) x 4 man crew = $600 x 17 (number of days to dig for 82 spread footers) = $10,20C.00 ( b2; ELECTRICIANS LABOR TO INSTALL CONDUIT The electrical sub- contractor labor is required to install the additional risers required for the spread footer installation. It is estimated that it will take a 2 (two) person crew 1 hour per each of the 82 spread footers to compieteiy install the required conduit. Calculation of Added Cost Factors: 82 spread footers x $100.00 (cost equivalent of $50.0 hr. x 2 men) = $8,200.00 ( c2) ADDITIONAL FIELD SUPERVISION FOR RICHARDS CO. AND ELECTRCIAL SUB - CONTRACTOR Additional field supervision is required to oversee the installation of the additional 82 spread footers. This cost is $2,000 per week to cover both Richards Company and Electrical Sub - Contractor (Community Electric). It will require 4 (four) weeks to install the spread footers. Calculation of Added Cost Factors: 4 weeks (time to supervise installation of all 82 spread footers) x $2.000 = $8,000.00 ( d2) LABOR TO INSTALL FORMWORK AND POUR CONCRETE It will take a total of 11 days for the completion of the formwork and pouring of concrete for the 82 spread footers. This cost is $910.00 per day for crewmen required for this work. Calculation of Added Cost Factors: 11 days (time to install formwork and pour concrete for all 82 spread footers) x $910.00 = $10.C10.00 SUB - TOTALS FOR "Material & Design Fee" (ADD): a2. LABOR TO 'HAND EXCAVATE': b2. ELECTRICIANS LABOR TO INSTALL CONDUIT 7,2. ADDITIONAL FIELD SUPERVISION d1 LABOR TO INSTALL FORMWORK AND POUR CONCRETE SUB -TOTAL (ADD Task 77) LABOR COST: Task 77: Credits for work not. done: $10,200.00 $8.200.00 $8,000.00 $10.010.00 $36,410.00 ( a3) CREDIT: Light Poles not dug per original contract specifications: Credit for holes not dug by auger drill is calculated for the 82 holies not dug for the remaining light pole installations. Caiculation of "Credit" TDeductionl Cost Factors: $150.00 (Cost for drilling one hole) x 82 (number of pole footers) = minus $12,300.00 j DEDUCT 1 Revised: 176 -112 3 Packet Page -1915- 6/12/2012 Item 16.E.3. ( b3) CREDIT: Light Pole footers not manufactured per original contract specifications: Credit for cylinder light pole footers not manufactured is calculated for the 42 cylinder light pole footers not made or installed. Calculation of "Credit" fDeductionl Cost Factors: 8160.00 (Cost for manufacture of one cylinder footer) x 42 (number cylinders not made) = minus $6,720.00 [ DEDUCT ] SUB - TOTALS FOR "Credits" (DEDUCTIVE): a3. Light Pole hole not dug (for cylinder installation) - $ +2,300.00 b3. Cylinder footers not manufactured -S6.720.00 SUB -TOTAL (Credits Task 77) Work Not Done: - ($19,020.00) j DEDUCTIVE ] GRAND TOTAL TASK 77: SUB -TOTAL (ADD Task 77) Material & Design Fee: $18,210.44 SUB -TOTAL (ADD Task 77) LABOR COST: $36,410.00 SUB -TOTAL (Credits Task 77) Work Not Done: - ($19,020.00) [ CREDIT 10% Overhead and Profit (ADD) $3.560.00 TOTAL TASK #77 (ADDED TASK): $39,160.44 2. Provide detailed rationale for the requested change: The change in light pole footer design is in response to a utility conflict found after the commencement of construction. Preliminary review with the City of Naples indicated that the water lines were located to allow for installation of the light pole footers utilizing a pre -cast cylinder type footer which would be set in place after drilling the hole with an auger. After. construction for the project had begun and upon attempting to install the pre -cast footers per original design specifications damage was done to the City of Naples water line. On -Site investigation found that the water line was closer to the proposed light pole locations than originally anticipated. In coordination with the City of Naples utilities officials it was determined that further use. of heavy equipment for the installation of pre -cast cylinder type pole footers would not be acceptable as this type of work would damage the existing water line. The recommended solution was to install spread footers and that the 40 light, pole cylinder footers already manufactured could be used in areas that did not have a utility conflict. The new spread footer design was provided by a structural engineer in coordination with Community Electric (Sub- contractor to Richards Co.) and cost factors as presented in this change request are based on that spread footer design. Based on review with the Richards Co. the new spread footers would take approximately 4 weeks to install. Upon completion of installation of the spread footers the 82 light poles could then be installed. 3. Provide explanation why change was not anticipated in original scope of work: The location of the City of Naples water line which is in conflict with the original installation specifications is the causative factor in this chanae. Combined with the location is the condition of the water line which has been found to be old and brittle per City of Naples Utility personnel. Original project data collected indicated that the location of the water line would allow for installation of the pole footers utilizing pre -cast cylinder footers in conjunction with an auger drill capable of penetrating any cap rock found. However, upon discovery that there is 'maristone' (hardened limestone) in various sizes in close proximity to the water line the use of an auger was not an option as the auger could hit these various size rocks and cause damage to the brittle water line. The combined mitigating factors prompting this change could not have been indentified in standard pre - project evaluation of the project site and associated conditions. Only by physical excavation can the location of the existing water line and sub - surface rock material be known. This is the primary reason that the City of Naples is requesting that manual means be utilized to for excavation of the new spread footers for the light poles so that the water line is not damaged and the project can be completed. 4. Describe the impact if this change is not processed: If this chanae were not processed the installation of the remaining 82 light poles in this contract could not be done. The 82 light poles which are presently in storage would remain in storage beyond the close -out of this project as property of Collier County /Forest Lakes MSTU. These lights could be utilized in a future project phase. Currently, there are 2 (two) future lighting project phases: Phase It: Woodshire Lane & Forest Lakes Blvd. (Currently at 90% Design) & Phase 111 Forest Lakes Drive and Quail Forest Boulevard (Currently at 30% Design). Storage fees may apply for prolonged storage of these 82 fight Poles until they can be utilized in a future project phase. One factor that would remain unchanged if the change were not processed would be that the already manufactured qty. 40 pole cylinder bases now in storage are to be utilized on a future phase of lighting where there is no conflict with utilities. At present there 40 cylinder pole bases are being stored at Bentley Electric (sub - contractor) with confirmation that there is no charge to the County for storage. (Note: The qty. 40 does not include the 3 cylinder bases which have been installed where there is no utility conflict). Revised: 3125/42 4 Packet Page -1916- . ..... -_ ... ..... ___� Type of Change I ModificatiOn le Unforeseen condiiions"Circy ~z , 6/12/2012 Item 16.E_3 2r OrIpe Value added Change Requested By Design Professional ffRagulatory Agency (specify): City of Naples (in order to protect existing water line) ACV-sory COMMIttee d in fvlanager J�to��:!�arker (for Rhonda Curnrnms Revised: 3t2B/'2 - Packet Page -1917- 6/12/2012 Item 16.E.3. Colder COU111Y Purchasing Department Aximmaative Services Div.sion Change Modification Form Contract Change Request 71 Work Order Modification Contract #: 11- Change #: 2 PO/Work Order #: l Project Name: Tavlor Rd. Roadway 5767 Current BCC Approved Amount 4500133195 Improvements from Pine Ridoe Pd. to 10E Last BCC Approval Date; Agenda Item # J &C Blvd. Project #: Project Department: Transoortation Contractor /Firm Name, Ouality 50182.2 Manager: Engineering Enterprises USA. Inc. Total Change from Original Amount Julio F. Ordonez i Original ContractANork Order Amount $ 1, 346. 946.86 10/25/11 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 1,34(4w..86 10E Last BCC Approval Date; Agenda Item # Current Contract)Work Order Amount 5 1,349,496.86 SAP Contract Expiration Date (Master) Dollar Amount of this Change 548,996.54 3.83% Total Change from Original Amount Revised Contract/Work Order Total 51,398,493.40 3 % Change from Current BCC Approved Amount Cumulative Changes $51,546.54 3.63% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original NTP commencement Last approved completion date: Revised completion date (includes this date: January 9th, 2012 i December 4th. 2012 chance): December 4th. 2012 Number of days added : 0 I, There is no need for a time extension. Add new task(s) J Chance task(s) i �; Delete task(s) I Z Other (specify): Increase quantities in existinc Day items 1. Provide a detailed and specific explanation of the requested change(s) to the task(s):The existing drainage outfall on the northern end of Tavlor Road (GRE -16- 00005) is currentiv obstructed and needs to be re- constructed. The existino sanitary sewer service laterals along Taylor Road were constructed too shallow and are in conflict with the new storm sewer pipes, 2. Provide detailed rationale for the requested change: Unforeseen conditions encountered in the County's existino drainage and sanitary sewer systems along the oroiect reouire the reconstruction of the drainage outfall and the resolution of the conflicts between the storm nines and the existino sanitary sewer laterals that cannot be relocated. 3. Provide explanation why change was not anticipated in original scope of work: The existino drainage outfall is located 600' to the east of Tavlor Road. The scone of services for the desion services did not include the re- construction of the drainaee outfalis Sanitary sewer laterals are normaliv constructed deeper to ^onne^t into the sanitary sewer gravity main which tyoically run deep alono the road: most sanitary sewer service laterals along the road were installed oriainally too snallow. 4. Describe the impact if this change is not processed: The drainage system on the northern can of Tavlor Road will not work properiv having the drainaae outfall obstructed It is cost prohibitive to re- construct the sanitary sewer laterals to avoid the conflict with the storm sewer culverts_ Change Requested By Contractor/Consultant I Z Owner I J Using Department Desion Professional I I I Reaulatory Aoencv (soecifv): I ❑ Other (specify): I Purchasino Professional Participated in Negotiation of Chance / Modification: J Yes C1 No Approved by: _.._..__ __ `�__ .. _ -' Dale; Name and Title: Julio F. yard fi ie pat Project Manager Reviewed by: / ( Date: Zf ! 2 G' Procurement Strategist's Name: Rhonda Cummings, Contras Specialist Revised: W26112 1 Packet Page -1918- ii;t!- �Urchasi lc E Contract Change Request 6/12/2012 Item 16.E.3. Purchasing Department Change Modification Form ❑ Work Order Modification Contract #:09 ( Change#: 4 PO #.4500130731 Project fume: Management Services 51.74 for PBSD Project #: Project Manager: Kyle department: PB.D j Contractor /Finn, Name: Dorrill t_ukasz f Management Group, Inc. Original Contract /Work Order Amount $ 56,400.00 612 I200916r3 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount. $ 78,360.00 " 9/14/2010 16F4 Last BCC Approval Date; Agenda Item # Current Contract/Work. Order Amount $ 78,360-00 SAP Contract EA-piration Date (Master) Dollar Amount of this Change $2;000.00 42.48% Total Change from Original Amount Revised Contract/Work Order Total $80,360.00 2:55% Change from Current BCC Approved Amount Cumulative Changes I $23,960.00 2.55°/x. Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change _ i Original notice to proceed Last approved completion date: Revised completion date (includes this completion date: 6/30/2013 6/30x'2013 change); 6/30/2013 Number or days added (if Explain why additional days are needed (detailed /specific): extension, must attach current insurance certificate(s) from SIP.E or obtain from vendor): n'a U Add new task(s) Change task's) Delete tasks) > Other (specify): Increase Field Management Consultant fee 1. Provide a detailed and specific explanation of the requested changes) to the task(s): Services for Field Manager needed as consultant in conjunction with Berm Permitting for Restoration Work. 2. Provide detailed rationale for the requested change: Having a Field Manager at Dorrill Management Group is part of the original proposal and specifically can be used when client appoints task(s) to assist Operations Manager. PBSD authorized the proposed work. 3. Provide explanation why change was not anticipated in original scope of work: A meeting with FDEP resulted in FDEP saying this would have to be a new permit. But, we are restoring the Berm to its original scope and we should be able to obtain a less expensive permit for restoration work versus new work. Recent meeting with FDEP wherein they state j they are willing to do a letter modification to be finalized. 4. Describe the impact if this change is not processed: Our engineers have been meeting with FDEP and the ACOE to get a letter modification and Nationwide permit forthe work. This berm work is necessan/ to the overall water .management system in Pelican Bay. i I Type of Change I Modification I ❑ 1. Planned I elective ❑ 2_ Unforeseen, conditions /circumstance i ❑ 3. Quantity or price adjustment ❑ 4. Correction of error(s) 5. Value added El 6. Schedule adiustment Approved byj .; Packet Page -1919- Date: �f - X Revised: 7127111 1 6/12/2012 Item 16.E.3. o _� o O O O 0 N LL o N C, O d o w N A O � O C y O N p) N N a d o a o a o p 60 O CL O C N 0) a 0 d 0 Co Q c z a U d 0 O c O N o 0) w o) cV 0 U N N T C O O 0 01 C L `) w > N Q N a m `o o E U a o T Q H a vi t 47 N n � E M U a N O (`7 N M � U M O N cl N O -2 m O O N In m W o V O M Y 3 a Q O U T ) ca N N O a a (D N . C O N m C N a f6 P') 0) a @ U0 C) cc o ° Ci 8 r- m > co C (>n N Q > p LL O p N o J A y U > N oU) 0 o° 0 O 0 N 6% O 0 Os CO m N Q z O O N e» T �- O O m L N 7 > Q 0 a o Q� Cl) Co n O O O O O N V It C N d E 7p C .5 o o N C w Cu C Co cc N L M Cn 0) a Co O L CL )n U ? CN O J i d Oi C !0 t O 3 a+ 0 dd� e L U° o 0 °0 0 0 cLq N Y U C C N O M O O 0 (p N 0) > O m L cc U) E C N c C y c O ce) 3 rn a O c 'm l0 O �[ V `o N o C1 of U c O 0 N o �j N 0 m m m 5 � 0 N N ,p C N O 0 (D V) 0) N p N Y OD N O @ O O O CD p Q Vi 7y L ^. N H) C C 0 N V3 C O N_ E o O m w 9 o E n 3 rn O c °o ° °o Z Y E Q rn N o EA o V3 > t O w N 0 a m 0 m � O c L CO m O _ -p C d. F N C O O Co 0 0 Co 0) °o a Y E ° Co U o Q of E» m c )n m Vy .n m L o E 0) K O) N ° Co 0 LU d � 0) C > 0 � U p 0 Q U d C Q N F Q N w �V aE z E °- z z y 0 U m a Q N N N y p 4 ` y N .p 2 '0 Cl! Co 0 O CD N > O o N N O 0 o O c O o d p Y -0 o O m (5 w p C) c m ° U N 0 c d U Z E N C U p X N N Co C N d > Q K d m U E °' C C o � ma O J ° O E m m O m o m z m EE d 0 oC m c° U m f- a an m 3 a o a a Cl m o o a p o 3 m d io m o 0 72 0 O Cu O CL Y W C 0 7 "O Y O 0 0 y 0 0 Z 0 C Z 0 n O 3 r 9 V U LO N t- O 0 0 p O N (h G) M N co O (0 N 'p T- CD M O r0 CN y O C N O Q )n N '0 ° O 9 N Co w N O L? cc �U� vorn �a voch voce C O N N O O N U (D .N R C) M L o N N 'O N N M N N > O >` CO N In Y 'Q LL N N a O CO °� _U 2k a) OD � L) O C Co 0 W � .0 -° 0 3 d U y y (n :° a N C) Mn - N Z N O) 0 '0 '0 C N .T. C d 0 U C O N Q d 0 N N E 72 E a V% L .0. ,m `p 7 )p ..� N C-0 L N C U) C L 2Z J E Um) c .LO.. �' °- U °� d� 3 _ SUN E 3 0Z '°a d C M a) m' Co ° m O '° O CO r0 m "o a0) "0 C r `p N CD E m N m 3 cc N> N t6 N t > a Ua O �M0LL F- O C c°o L N N U) 00 W0 O F- O L O O C �NUU w O O F- a CL N y d 0 d Co N H C V 10 C /0 C y Co C 7 w V C Q 0 U r 0 O D Co O O - h 0 O in y m° dn. 3- va 3 a i oa. oz dE oz d oz mE ° E d �' m d U w z r 0.2 N Packet Page - 1920 -' ° 6/12/2012 Item 16.E.3. o _� o O O O 0 N LL o N C, O d o w N A O � O C y O N p) N N a d o a o a o p 60 O CL O C N 0) a 0 d 0 Co Q c z a U d 0 O c O N o 0) w o) cV 0 U N N T C O O 0 01 C L `) w > N Q N a m `o o E U a o T Q H a vi t 47 N n � E M U a N O (`7 N M � U M O N cl N O -2 m O O N In m W o V O M Y 3 a Q O U T ) ca N N O a a (D N . C O N m C N a f6 P') 0) a @ U0 C) cc o ° Ci 8 r- m > co C (>n N Q > p LL O p N o J A y U > N oU) 0 o° 0 O 0 N 6% O 0 Os CO m N Q z O O N e» T �- O O m L N 7 > Q 0 a o Q� Cl) Co n O O O O O N V It C N d E 7p C .5 o o N C w Cu C Co cc N L M Cn 0) a Co O L CL )n U ? CN O J i d Oi C !0 t O 3 a+ 0 NW a M L) o O L N : U 0 c N Jt M C E z o E R O O t m ° L O 2 V 0 U U 07 d C O O E � O � 0 N C s rn0 0 m Y E L Q Q E c 9 Sr- 00 o M Y Q U F- a O CL d c z (i p i K U U m G < O Qu Y O C 10 C O 0 U) 61 ` E z Q 'n. c m r� CL c a m 0 CL x W O U z z O O U R Y Z; U O z E E M o e z z O s m c m v i m o` r c > a U 0 N_ O � N r >- y Q o a Z � O O 0 O O O C m 0 to 0 ci v7 00 6 rn O Q Z CD O m rn mfbe °c E o -E 0 Q Z) 0 -.`_ -' aces¢ co 0 c0 M M M c O U O O N 00 O O U l0 co V O M 'UO` O Y inm°� 7 0 Cl) O I M @ am w a E 0 � � T U N 'D cu 0 0 .E 0 C N c 3 U N L V1 N N a' N -a - a > o _ ` N F- 0 3 N U O m e .U. O c9 of O (6 (0 co a. F-O c c ci m c a m z N O @ L M U O CL m O Z co co N d N 1 U co O c O 0 O O O co LO fA 0 0 00 00 Q Z LO O LO cc E o 'E O) d m g Q a o m IL .0 CL as¢ V N O Y @ CD N _M N O O i O N O 00 Lo O U inm°� 7 0 Cl) 0 0 N " M @ U N 00 � Y v N N C U) @ N C 0 0 .E 0 C N c 3 l6 y L Cl) L V1 N N a' N ~ a E O rn > 0 3 o o m e Qn °U� ~ c F- 0.2 c o M N V O O O c CL m O Z Mn •E 'O Q Pac °o rn N 0 E N Q Y >0 7 0 N d Q7 U N ket Page -1921- 6/12/2012 Item 16.E.3. MM A�,i ServMs aTsicn Purailasirg 17 Contract Change Request 6/12/2012 Item 16.E.3. J Purchasing Department Change Modification Form Z Work Order Modification Contract #: 08 -5060 i Mod #: D4 (Four) PO/Work Order #: ;Pro }ect Name: Forest Lakes Bond issue ! Annual --ontract for 4500117575 'Project F -58 Sidewalk. Street Tree, and Fixed Term Lighting Project. Landscape Project #: v Project Manager: Darryl I Department: ATM Contractor /Firm Name: Windham . 4500117575 Richard Department i Studio Inc. iOriginal Contract/Work Order Amount S q 74,052.42 nta Original BCC Approval Date; Agenda Item # (Current BCC Approved Amount S � 8�te. n/a Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount 9 139;889 40 lc f! z- SAP Contract Expiration Date (Master) i Dollar .Amount of this Change S2.977.00 92.93% Total Change from Original Amount Revised Contract/Work Order Total r 8142,866.40 1 2.13°io Change from Current BCC Approved Amount Cumulative Changes 8 8i3.9A_1 2.13%1 Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change i Original notice to proceed Last approved completion date: Revised completion date (includes this completion date: May 10, 2010 October 31,20 12 change): September 21. 2012 i 360 day contract) Number of days added Explain wh_v additional days are needed (detailed /specific): NCTE: NUMBER OF SUBTRACTED (if extension, must ( DAYS IN WORK ORDER ARE ADJUSTED TO NQTP°EXCEcD MASTER attach current insurance CONTRACT EXPIRATION DATE OF: September 22, 2012. Therefore, no additional certificate(s) from SIRE or obtain ; time is added to Work Order; but, rather Work Order time is adjusted to not exceed from vendor): [deduct] -40 days i 'Master Contract' 08 -5D60. Add new task(s) j N Change 1. Provide a detailed and spec Delete task(s) L Other ; explanation of the requested change(s) to the task(s): ADD TO EXISTING TASK 1000 — Woodshire Lane - Phase 11 Bid Prep, Sidewalk Relocation, Parking- Related Revisions; Chance is to provide for design modifications and funding allocation to design consultant to modify planting and irrigation project plans for the "Publix Berm" per the February 8, 2012 Forest Lakes MSTU Advisory Committee request that Windham Studios modify project plans to add a ground cover on an embankment along Woodshire Lane between Forest Lakes Boulevard and Pine Ridge Road in lieu of St. Augustine Sod. Work Order completion date is adjusted to not exceed Master Contract expiration date of Sept. 22, 2012 (Master Contract Expiration Date). ADD TASK 1000: Unit Rate Cost (TME) Cadd Technician 5.5 Hrs. @S62!Hr. S 341.00 Desian Associate 8 Hrs. @$75/Hr. $ 600.00 Principal Landscape Arch. 12 Hrs. @S12BlHr. 1,536.00 Abney (sub - consultant) 1 Lump Sum S 500. D0 ADD Task 1000 $ 2,977.00 2. Provide detailed rationale for the requested change: EXISTING TASK 1000 — Woodshire Lane - Phase 11 Bid Prep, Sidewalk Relocation, Parking- Related Revisions; Change is to address issues related to maintenance of the "Pubix Berm " ?em ban kment in that standard lawn maintenance eauiomenr wouid not be able to be utilized on the existing slope due to the extreme change in grade from top of Packet Page -1922- Reviser!: 7 27(11 1 6/12/2012 Item 16.E.3. 7 Tne Cafle, lnl� 5r n_anlzmem e, 0" uaE ,a!: o=-en ciSanqjed tc 'iiiic2l5d Or u v s Ure that the 7 ,j I::. 'er ,,ain.tenance coct e;c:ianz cr-. 'Ninv i:r-ic.,:;atea in original scove of work: • F—CST ING TASK 1000 - Woodsi-iire Lane - Phase 11 Bid zrc--r,, Sidewalk Relocation, parking-Patated Revisions; _vieweed during oreiirninary Chance was not anticipated in original prDiect scope in that the "PuDlix 5-3rm"/embankment was re 1 Concept oeveioprnent =-no was intended to `remain sod' as is the present condition of the, errizanKirnent However, upon r ication to W2S 0=-.=-rmjned that a change in specif further review o,� the percent slop of the existing embankment Which i imoated around cover would result in added value to the Droiect in terrr.s of lower maintenance cost and elimination of mowinc of the embankment. T is C .,an0e is in keepiric wrtti 7urrent design practices which is TO niinimize sod are -RE Tor lower water usage and lower rnaintenance cos', in terms of iess square footage of innowinc. 4. Describe the impact if this change is not PrOc2ss6d: EX05"INNG T ASK i(foo - Woodslire Lane - Phase If Bid Prep, Sidewalk Relocation, Flarking-Related Revisions; If cn2nae nct pr=essec the embankment a, =a would be PianL.'d Witt, Sod whicin would, require weeKly mowing. The weekly mowinc of the embankment 's estimated to -.051 more than the minimal t-immirO requiredi for a planted ernoanm t us L inc,_zsa in maintenance cos' , would r-2sult. Type of Change J Modification QUantiTV or nrce . . . . ...... "--rleduie muVrnient cet 7--lor __Ns� Change Requested By Deza "L, en! =317 Cori��E:= D �n 6t.�)er Forest"'S]KeS MSTU esic, Reou!a"cry Age nc- oi roe hjame and .. . . . ......... . ... .. .... . . ........ S" at-ZIS's min Revises;. Packet Page -1923- 0 llltly �i� Services ❑ Contract Change Request - I rMtraet #: 09- 5262 -Ct Marlene Original Contract/Wcrk Order Amount _ ............ _.. Current BCC Approved Amount Current ContracvlWork Order Amount Dollar Amount cf this cd.,�e� rii ; rnrrtrac NVork Order Total Original notice to proceed completion date: 07114111 Number of days added (if extension, must attach current insurance certificate(s) from SAP or obtain from vendor : 230 i Add new tasks) I Char 119141 6/12/2012 Item 16.E.3. Purchasing Department Change Modification Form 2] Work Order Modification #; 45- Project Name: Design & Reiatea Services for Replacement of Bridge #030152 Oilwell Road (CR 858) Approv t BCC al Date Agenda Item- Lan # :5`S %:x;: i.ee. .Total Change from Original Amount _�_.. - #WA ;Change from Current BCC Approved Amoui n r.ne nz;J rwnt Amount Last approved plet�io�n � � oa �t� e ;: � � change): � 1 212 6"/2"4' ✓ Expiain why additional days are needed (de tariedlspecfic}, 1. Additional days are needed to complete Task 1l "Post Design Services' which was in the original contract as an optional service. task(s) tasks Time 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Due to budget constraints the start of construction on this project had to be delayed several times. The design contract also was suspended to allow all the issues with budget to be resolved. We are now ready to proceed with the construction; however, the design contract must be extended to cover post design services during construction. 2. Provide detailed rationale for the requested change: There is not enough time on the design contract to cover the number of construction days, which is anticipated to be 200 to final completion. 3. Provide explanation why change was not anticipated in original scope of work: This was an unforeseen circumstance due to economic downturn. d. Describe the impact if this change is not processed: The nature of this work is such that a licensed structural engineer witf be Headed to assist County personae! during the construction phase of this project. It is the responsibility of the Engineer of Record (EOR) to review technical documents such as shop drawings and to respond to structural issues that arise during construction. These services are imperative to the success of the project. This is a matter of Health, Safety and Welfare. Packet Page -1924- 6/12/2012 Item 16.E.3. Approved tFy: Name and Title: Jay Aoifn ad, 15,E., Dired6r, ransporxt6tion Engineering Reviewed by: Date: Purchasing Professional's Name: Rhonda Cummings Revised: 4/61' 2 Packet Page -1925- CIO CIO"nity , lc- insumve �.,rtir� sir: C Contract Change Request 6/12/2012 Item 16.E.3. Purchasing Department Change Modification Fort ,',7, Work Order Modification Contract #: Change #: PONVork Order m: Project Name: Collier County ORV Site '9-52F2 Ci 450E133411 Selection Envirormental Assistance Froject #: 80201 ? Project Manager. Department: Contractor/Firm Name: Nick Casaianguida Planning and Requiation Wilson Miller. Inc Original Contract/Work Order Amount `y2C.00C 0 Original 5CC Approval Date; Agenda Item # Current BCC Approved Amount #NA Last BCC Approval Date; Agenda Item # Current Coniract/Wcrk Order Amount S2C,CI ?C Sli 3 SAP Contract Expiration Date (Master) Dollar Amount of this Change 3C: CC OO 00% Total Change from Original Amount Revised Contract/Work Order Total i� S20,00131 iG #VALUE.! ; -116 Change from Current BCC Approved Amourt Clirnwative Chance= r sG vC C 1'510 Chance from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original coma_ ietion date: Last approved completion date: Revised completion date (includes this 3130/12 3/30112 change): 11/29/12 Number of days added : 244 ! = xpiain why additional days are needed (detailedispecific): There has been a considerable amount of time preparing dat(�,for maps for site selection. Most recently reviewino overall aerial locations and excel updates to be presented at a Public meeting. There is still aerial photos of site selections and review of sites ongoing. Additional time is needed for reviewing' additional sites and data gathering for a site selection which could include another Public meeting and a presentation to the BCC. (] ,Add new ,ask(s) Q Chance tasks) ❑ Deie:e tasks) [Other (specify): i Time Extension _ 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): No change is existing tasks. 2. Provide detailed rationale for the requested change: Tame for setting up Public meetings and actually reviewing the site=_. preparing maps and aerial overviews is still ongoing. When a site is selected, a presentation to the BCC needs to be placed on the agenda. 3. Provide explanation why change was not anticipated in original scope of work: There has been two Public meetings with a lot of input and suggestions for what the public is looking for in an ATV park. Additional time is needed to review sites and hold another Public Meeting 4. Describe the Impact if this change is not processed: The project can not move forward for selection of the A T V Park as requested by the BCC. Type of Change 1 Modification JI 1. Planned 1 Elective 1 1 'Unforeseen con ditions,'cucumstance } _ 3. Quantity or once adiustment i _._ _.._.. - - -.._. .. _._.........._... ... _...__......__.._..._ -- - C� " " =ct.on rr rr�rtsi ❑ 5. Value added 7. - Schedule adjustment 4. ,_ t Change Requested By __.. 1 CortractorfConsultant ! )_; Owner Using Deflartment J Design Professional _ Rec;Llatcrl Aqency ;specify;: i_ Other (specify Purchasina Professional Particioated in Negctiation of Chance { Modification'. Yes [ Nc y Date: Name and Title: L ; t �:`� ��c r75,rr Date: P-oc = =cement Strategist 's Name: Packet Page -1926- 6/12/2012 Item 16.E.3. - C e�r Court Purchasing Department ' `Sens ur tasmg Change Modification Form El Contract Change Request Z Work Order Modification Contract #: os -52s2 1 Change #: i I PO/Work Order #: 450ez33032 I Project Name: HIVI Phase It ?ermittino Project #: 50073 i Project Manager: Thomas Department: Airpor, Authority Contractor /Firm Name: a. Grady Kronor i Verao Associates PA Original Contract/Work Order Amount 2,.95i3.fla - Original BCC Approval Date; Agenda Item # Current BCC Approved Amount Last BCC Approval Cate; Agenda Item # Current Contract/Work Order Amount zo t , SAP Contract Expiration Cate (Master) Collar Amount of this Chanae SII:oo 0-00% Total Change from Original Amount Reused Contract /Work Order T otal $2,950:00 �— 0.00% Change from Current BCC Approved Amount i, Cumulative. Changes S0.00 0.00 /o . Change from Current Amount Completion Date,. Description: of the Task(s) Change, and Rationaie'for the Change Original compietion date: i Last approved compietion date: Revised completion date (includes this May 13. <0112 ;May 13, 2012 change): August 11. 2012 Number of days edged : 90 Explain why additional days are needed (detailed /specify;: The Army Corps o- 1 Engineers has not vet issued the Dermit. Add new t2SK Si _': Change task s` Delete Task 5,) I >• — ( ) ( Other (specify). Extend Schedule 90 days. 1 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Extend the scheduie ninety (90j days. i 2. Provide detailed rationale for the requested change: An extension is necessary to complete the US Army Corps Engineers "COE} and Collier County SDP permitting processes for the proiect. 3. Provide explanation why change was not anticipated in original scope of work: Delays in the U.S. Fish and Wildlife Service's (USFWS) review process impacted the U.S. Army Corps of Enaineers (COE) permitting schedule. The Army Corps of Engineers (COE) has indicated that they will not begin finalizing the permit documents until later this month. On-e. the COE permit IS issued. a copy needs to be submitted to Collier County to complete the SDP. i 4. Describe the impact if this change is not processed: Airport Authority will not be able to continue development at the Immokaiee Airport beyond the already permitted area. Type of Change f Modification l 1 planned i Elective 2• Unforeseen Conditions /circumstance 3. Quantity or Drice adiustrnent Correction of error(s) r! 5. Value adCe4 Z 3, Schedule 3dIl;SImeRi Change Requested By j J Contractor'Consultant i Ll Owner J Using Deoartment Desiar, professional ; i Regulatory Agency !specify,: J Other (specify): Pu- =-sing Professional Participated in Neaotiahon o` Chanae Modification: Yes No F' Approved � r }� ;' — j Date: � Name and Title: "Thomas Vergo, Airport Mw�aaar r Reviewed by Date: `2 Procurement Str ategist r Na Lyn Wood + t Packet Page -1927- Revised: x,'261;2 Cler CCWZY k7rMabe sane 8 Dwisw ❑ Contract Change Request 6/12/2012 Item 16.E.3. Purchasing Department Change Modification Form Z Work Order ModificatiDr, Contract #: Change #: 1 P01Work Order #: 4500133114 Project Name: IMM Phase 11 Environmental Project #: 5o073 I Project Manager: Thomas j Department: Airport, Authority I Contractor/Firm Name: Passarella & Associates Original Contras -Mork Order Amount 12,905L 0 ri ro Original BCC Approval Date: Agenda Item # Current BC"-- Approved Amount Z, 1 Unforeseen conditiors.i,::ircurrsza,-ice Last BCC Approval Date, Agenda Item # Current Contract( Work Order Amount 12. g06 _Oa: . SAP Contract Expiration Date (Mast(Master) Dollar Amount of this Change 6. 40.00% Total Change from Original Amount Revised Contract/Work Order Total $12.906.00 0.00% Change from Current BCC Approved Amount Cumulative Changes 50.00 0.00% Change from Current Amount Completion Date, Description of. the Task(s) Change, and Rationale for the 'Change Original completion date: Last approved completion -cater Revised completion date ;includes this May 13, 2012 May 13, 2012 1 chiangeY: August 11, 20112 dumber of days added 90 Explain why additional days are needed (detailed /specific;: The Army Corps of Engineers has not vet issued the permit. A do new asks) ❑ Change task(s) ❑ LDelete tasks) Other (specify,): Extend days. Schedule 90 C , 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Extend the schedule ninety 90) -days, 2. Provide detailed rationale for the requested change: An extension is necessary to connDiete the US Army Corps Engineers "COE) and Collier County SDP permitting processes for the project. 2. Provide explanation why change was not anticipated in original scope of work: Delays in the U.S. Fish and Wildlife Service's IUSF)/\IS') review process impacted the U.S. Army Corps of Engineers (COE) permitting schedule. The Army i Corps of Engineers (COE) has indicated that they will not begin finalizing the permit documents until iater this month.' I Once the COE permit is issued, a =.y needs to be submitted to Collier County to complete the SDP. 4. Describe the impact if this change is not processed: Airport Authority will not be able to continue development at the immokalee Airport beyond the already permitted area. Revised-, 3,125112 Packet Page -1928- Type of Change / Modification Ll 1- Pbrined EDective -4. Z, 1 Unforeseen conditiors.i,::ircurrsza,-ice ❑ 3. Quantity or once adjustment 7 7 Correction of errons, ❑ 5. Value added 6. Schedule adjustment Change Requested By ❑ _J Contractor/Consulzant i ZL,J Owner Using Department Resign rr ^-ofessignai i ED Reoulatonit Agency (soecify ): ❑ Other (scecifvy Pur3nasina Professional, Participated in Neaotiation of Chance rModification. "es r;7 No Poroovea by. r r Date: i,_, Name and Title: Thomas Verao. Aimort Wll'ainaaer Reviewed by: 1 Date: Pro_=-ement Strategis'Ls NIaH e: Lyn Woov Revised-, 3,125112 Packet Page -1928- Carer Comet A.dmiritsibative Services Division Purchasing ❑ Contract Change Request 6/12/2012 Item 16.E.3. Purchasing Department Change Modification Form ® Work Order Modification Contract #: 08 -5011 Mod #: 3 i PO/Work Order #: Project Name: SCRWTP Technical 4500133884 Support Project - Valve Replacement 1 Project #: Project Manager: Alicia i Department: PUPPMD Contractor /Firm Name: Mitchell & Stark 70034/71065 I Abbott I Construction Company, Inc. I Oriainal Contract/Work Order Amount $ 68,990.00 3/11/08 10H Original BCC Approval Date; Agenda Item # Current BCC Approved Amount WA. must attach current insurance The work order and master agreement is still in effect. Additional time is required for Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 68,990.00 31, 011� c3 SAP Contract Expiration Date (Master) Dollar Amount of this Change - $0.00 0.00% Total Change from Original Amount Revised Contractl Work Order Total valves were installed and are operational 1 $68.990.00 #DIV /0! Change from Current BCC Approved Amount Cumulative Changes I discovered that the actuator stems on two of the valves were incorrect. $0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change I Original notice to proceed Last approved completion date: Revised completion date (includes this completion date: March 3, 2012 May 14, 2012 change): June 23, 2012 Number of days added (if extension, I Explain why additional days are needed (detailed /specific): must attach current insurance The work order and master agreement is still in effect. Additional time is required for certificate(s) from SIRE or obtain the contractor to complete the project. from vendor): 40 ❑ Add nevv task(s) ❑ Change task(s) Delete task(s) I ® Other (specify): ❑ 4. Correction of error(s) Schedule Change I j 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Additional days are required to complete the installation of the valves at the South County Regional Water Treatment Plant. It was discovered that the valve stems for two of the eight valves were an incorrect size. The contractor has ordered the correct parts, but requires additional time for delivery of the parts, and to complete the installation of these two valves. The six other valves were installed and are operational 1 2. Provide detailed rationale for the requested change: The additional time requested will allow for the contractor to proceed with installation of the two remaining valves and complete the project. i 3. Provide explanation why change was not anticipated in original scope of work: This delay was not anticipated I because the contractor ordered the valves as soon as possible. However, while installation was in progress it was I discovered that the actuator stems on two of the valves were incorrect. 4. Describe the impact if this change is not processed: If this change order is not processed then the work order will be closed and the low -quote contractor will not be able to finish the work. The valves are not working properly, and their replacement is required so that the degasification towers can be isolated. Replacement of these valves is important to the treatment plant process. Revised: 7127111 1 Packet Page -1929- Type of Change / Modification ❑ 1. Planned / Elective ❑ 2. Unforeseen conditions /circumstance I 3. Quantity or price adjustment ❑ 4. Correction of error(s) ❑ 5. Value added ® 6. Schedule adjustment Change Requested By i Contractor /Consultant I ❑ Owner ❑ Usin Department ❑ Design Professional I ❑ Regulatory Agency (specify)- ❑ Other (specify): Purchasing Professional Participated in Negotiation of Change / Mo n tion: ❑ Yes ® No j 7 .% 1 1 Approved by: Date: / flr Name and Title: r ( f Reviewed by: f r ),�7 � f Date: 1 Procurement Strategist's Nam6.' v ,� ' , 1 Revised: 7127111 1 Packet Page -1929- coXeer count Adminjstraiive Services Cii §on Purchasing ❑ Contract Change Request 6/12/2012 Item 16.E.3. Purchasing Department Change Modification Form ® Work Order Modification Contract #: 09- i Change #: 2 PO/Work Order #: Project Name: SCRWTP Reactor Tanks 5262 -CI -PU i 4500126249 12 & 3 Improvements i Project #: 70034 Project Manager: Alicia Department: PPMD Contractor /Firm Name: AECOM Abbott Technical Services, Inc. Original Contract/Work Order Amount $ 81,758.00 319/10 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount N/A 10C Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 81,758.00` _ 302013 SAP Contract Expiration Date (Master) Dollar Amount of this Change $0.00 '' 0.00% Total Change from Original Amount Revised Contract/Work Order Total $81,758.00 #VALUE! Change from Current BCC Approved Amount Cumulative Changes $0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: Revised completion date (includes this March 3, 2012 May 15, 2012 change): March 11, 2013 Number of days added : 300 Explain why additional days are needed (detailed /specific): The work order and master agreement is still in effect. Additional days are required to provide engineering services during construction to complete the project. Authorization is given for additional services (electrical & instrumentation ) during construction. ® Add new task(s) ( ❑ Change task(s) I ❑ Delete task(s) Z Other (specify): Time Extension Provide a detailed and specific explanation of the requested change(s) to the task(s): Additional time is required to the decision to perform additional tests on the structures, and an evaluation of new drives, rather than replacement in I Kind (as the existing model is now obsolete). The design is now complete. 2. Provide detailed rationale for the requested change: The additional time requested will allow the consultant to i provide engineering services during the request for quotation process, and construction. i 3. Provide explanation why change was not anticipated in original scope of work: It was determined that this change for additional time would be required due to reasons, mentioned above in Item 1, during design of the project. 4. Describe the impact if this change is not processed: If this change is not processed, the work order will be closed. I The consultant has knowledge of the project and it would require time and additional funds for another consultant to complete the project. The reactor tanks are leaking, and repairs should be performed during the low demand period, in order to maintain compliance and meet demand. Further delays will occur if another firm is procured to complete these ' services. The Reactor Tanks are critical to the treatment plant process. Type of Change / Modification ❑ 1. Planned / Elective I D 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment �❑ 4. Correction of error(s) I. ❑ 5. Value added I Z 6. Schedule adjustment Change Requested By j ❑ Contractor/Consultant 1 El Owner i ❑ Using Department I Z Desi n Professional ❑ Regulatory Agency (specify): 11 El Other (specify): Purchasing Professional Participated in Negotiation of Change / Modification: ❑ Yes Z No Revised: 3.'26/' 2 1 Packet Page -1930- Approved by: Date: es ; Name and Title: -' j Reviewed by: Date: �curement Strategist's Name: / Revised: 3.'26/' 2 1 Packet Page -1930-