Loading...
Agenda 05/22/2012 Item #16D 75/22/2012 Item 16.D.7. EXECUTIVE SUMMARY Recommendation to authorize the Chairman to execute the Community Care for Elderly and the Older Americans Act Title III Standard Contract amendments and Attestation Statements, both with the Area Agency on Aging of Southwest Florida, Inc., dba, Senior Choices of Southwest Florida, for Collier County Services for Seniors program and approve the necessary budget amendment. (Fiscal Impact $0). OBJECTIVE: To properly reflect grantor agency funding adjustments via amended contracts and appropriate budget amendment and to clarify intake services can only be coded for the Emergency Home Energy Assistance Program. CONSIDERATIONS: Services for Seniors program is managed within the Housing, Human, and Veteran Services Department and has been providing support services to Collier County's frail, elderly citizens for over 32 years through the Community Care for the Elderly (CCE) and the Older Americans Act (OAA) programs. These grants are received from the State of Florida Department of Elder Affairs (DOER) and managed by Senior Choices of Southwest Florida. Senior Choices frequently makes adjustments in the amount of grant funds to best match the needs of clients being serviced. The client needs are assessed when the clients are qualified as program participants and are based on a projection. Once the needs are known, Senior Choices adjusts grant funds accordingly. DOEA is making a level transfer of $53,000 in the Community Care (CCE) program to move funds from case management into the direct provision of services. The OAA amendment clarifies that "Intake Services" can only be coded when processing Emergency Home Energy Assistance Program (EHEAP) applications and has no impact on the budget. The DOEA's method for recording both of these changes is through a contract amendment, which requires Board of County Commissioners approval. The amended agreements became effective April 16, 2012 and Housing, Human, and Veteran Services Department received notification by Senior Choices of Southwest Florida on April 16, 2012. The CCE and OAA grant awards were originally approved by the Board on July 26, 2011 (Item 16D12) and November 8, 2011 (Item 16D5), respectively. FISCAL IMPACT: An administrative budget amendment is required for the CCE amendment in the amount of $53,000 to reallocate the budget line items from the CCE Case Management to the CCE Spending Authority. There will be a zero net effect to the Human Services Grant Fund 707, Project 33159. The OAA amendment has no fiscal impact. LEGAL CONSIDERATIONS: These items are legally sufficient for Board action and require a majority vote. JBW GROWTH MANAGEMENT IMPACT: There is no growth management impact from one (1) budget revision. Packet Page -1788- 5/22/2012 Item 16.D.7. RECOMMENDATION: To approve the CCE Standard Contract amendment, Attestation Statement, and associated budget amendment, and to approve the OAA Standard Contract amendment, Attestation Statement, both with the Area Agency on Aging of Southwest Florida, Inc., dba, Senior Choices of Southwest Florida, for Collier County Services for Seniors program and obtain Chairman's signatures. Prepared by: Louise Pelletier, Case Management Supervisor Housing, Human and Veteran Services Packet Page -1789- COLLIER COUNTY Board of County Commissioners Item Number: 16.D.7. 5/22/2012 Item 16.D.7. Item Summary: Recommendation to authorize the Chairman to execute the Community Care for Elderly and the Older Americans Act Title III Standard Contract amendments and Attestation Statements, both with the Area Agency on Aging of Southwest Florida, Inc., dba, Senior Choices of Southwest Florida, for Collier County Services for Seniors program and approve the necessary budget amendment. (Fiscal Impact $0). Meeting Date: 5/22/2012 Prepared By Name: PelletierLouise Title: Supervisor - Case Management,Housing, Human & Veteran Services 5/4/2012 3:52:28 PM Submitted by Title: Supervisor - Case Management,Housing, Human & Veteran Services Name: PelletierLouise 5/4/2012 3:52:30 PM Approved By Name: FrancoAshlee Date: 5/7/2012 3:31:53 PM Name: AlonsoHailey Title: Administrative Assistant,Domestic Animal Services Date: 5/7/20.12 4:46:53 PM Name: GrantKimberley Title: Interim Director, HHVS Date: 5/8/2012 11:15:43 AM Name: AckermanMaria Title: Senior Accountant, Grants Date: 5/8/2012 11:33:40 AM Packet Page -1790- Name: WhiteJennifer Title: Assistant County Attorney,County Attorney Date: 5/8/2012 4:08:46 PM Name: CarnellSteve Title: Director - Purchasing/General Services,Purchasing Date: 5/11/2012 5:32:23 PM Name: WhiteJennifer Title: Assistant County Attorney,County Attorney Date: 5/14/2012 11:46:56 AM Name: KlatzkowJeff Title: County Attorney Date: 5/14/2012 1:08:33 PM Name: StanleyTherese Title: Management /Budget Analyst, Senior,Office of Management & Budget Date: 5/14/2012 4:08:29 PM Name: PryorCheryl Title: Management/ Budget Analyst, Senior,Office of Management & Budget Date: 5/14/2012 4:18:29 PM Name: KlatzkowJeff Title: County Attorney Date: 5/14/2012 4:56:35 PM Name: OchsLeo Title: County Manager Date: 5/15/2012 9:27:59 AM Packet Page -1791- 5/22/2012 Item 16.D.7. Amendment 002 AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC. STANDARD CONTRACT COMMUNITY CARE FOR THE ELDERLY PROGRAM Collier County Board of Commissioners 5/22/2012 Item 16.D.7. cut: ZUJ.11.UUL This AMENDMENT, entered into between the Area Agency on Aging for Southwest Florida. Inc.. hereinafter referred to as the "Agency," and Collier County Board of County Commissioners, hereinafter referred to as the "Recipient," amends contract CCE 203.11. The purpose of this Amendment is to: transfer $53,000 from Case Management to CCE Spending Authority; and (2) revise Attachment VII, Budget Summary. This amendment shall be effective on April 16, 2012. All provisions in the agreement and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the agreement. .'his Amendment and all of its attachments, 3 pages, are hereby made a part of this agreement. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their officials there unto duly authorized. SIGNATURE PAGE TO FOLLOW REMAINDER OF PAGE INTENTIALLY LEFT BLANK 1 Packet Page -1792- Amendment 002 Collier County Board of County Contractor: Commissioners SIGNED BY: NAME: Fred W. Coyle TITLE: Chairman DATE: May 22, 2012 Federal Tax ID; 59- 6000588 Fiscal Year Ending Date: 09/30 ATTEST: DWIGHT E. BROCK , DEPUTY CLERK Approval as to form and legal sufficiency Jennifer B. White Assistant County Attorney 5/22/2012 Item 16.D.7. CCE 203.11.002 Area on Aging for Southwest Florida, Inc SIGNED BY: NAME: Leigh Anna Nowak TITLE: Board President DATE: May 22, 2012 2 Packet Page -1793- 06''" Amendment 002 5/22/2012 Item 16.D.7. CCE 203.11.002 COMMUNITY CARE FOR THE ELDERLY PROGRAM BUDGET SUMMARY for Collier County Board of Commissions Collier County 1. CCE Spending Authority $496,717.00 Case Management, Case Aide, 2. $65,000.00 Intake Allocations 3. Lead Agency Operating Dollars $95,950.00 Total $657,667.00 RATE SUMMARY for Collier County Board of Commissioners Collier County ATTACHMENT VII Collier County Total Rate Reimbursement Rate Case Management $50.00 $45.00 Case Aid $27.78 $25.00 Chore $20.00 $18.00 Companion $20.00 $18.00 EARS $0.83 $0.75 EARS Plus $1.11 $1.00 Enhanced Chore $30.00 $27.00 Facility Respite (24 hours) $138.90 $125.00 Homemaking $20.00 $18.00 Personal Care $22.22 $20.00 Respite -In Home $20.00 $18.00 Skilled Nursing $38.89 $35.00 Adult Day Care $10.00 $9.00 Spec. Medical Equipment 100% Cost 90% cost 3 Packet Page -1794- 5/22/2012 Item 16.D.7. Attestation Statement Agreement/Contract Number 'CCE 203.11 AmendmentNumber 1 I, Fred Coyle , attest that no changes or revisions have been made to the (RecipienVContractor representative) content of the above referenced agreementicontract or amendment between the Area Agency on Aging for Southwest Florida, Inc. and Collier County B=4 of Commissioners (Recipient/Contractor name) The only exception to this statement would be for changes in page formatting, due to the differences in electronic data processing media, which has no affect on the agreementicontract content. Fred W. Coyle, Chairman Signature of Recipient/Contractor representative 7/26/2 ©11 Date AAA Contract Manager to initial and date indicating signatureshnitials appropriate on all documents; ready for AAA designee signature initial date Revised November 2010 _ AQcreved as to form & iegai Sufficiency 1`+RVtar�� Syr. -5-L Y, n.i , -- 5—!0— ( "3" . T Z Packet Page -1795- Amendment 001 5/22/2012 Item 16.D.7. AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC. STANDARD CONTRACT OLDER AMERICANS ACT PROGRAM TITLE III Collier County Board of Commissioners OAA 203.12.001 This AMENDMENT, entered into between the Area Agency on Aging for Southwest Florida Inc hereinafter referred to as the "Agency," and Collier County Board of County Commissioners hereinafter referred to as the "Contractor," amends contract OAA 203.12. The purpose of this Amendment is to clarify intake services are for processing EHEAP applications on page 36, ATTACHMENT VII Rate Summary. This amendment shall be effective April 16, 2012. All provisions in the agreement and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the agreement. his Amendment and all of its attachments, 4 pages, are hereby made a part of this agreement. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their officials there unto duly authorized. SIGNATURE PAGE TO FOLLOW SIGNATURE PAGE TO FOLLOW REMAINDER OF PAGE INTENTIALLY LEFT BLANK 1 Packet Page -1796- Amendment 001 Contractor: Collier County Board of County Commissioners SIGNED BY: NAME: Fred W. Coyle TITLE: Chairman DATE: May 22, 2012 Federal Tax ID: 59- 6000588 Fiscal Year Ending Date: 09/30 ATTEST: DWIGHT E. BROCK , DEPUTY CLERK Approval as to form and legal sufficiency N --vt> --,,3 \�.� Jennifer [Y White Assistant County Attorney 5/22/2012 Item 16.D.7. OAA 203.12.001 Area on Aging for Southwest Florida, Inc SIGNED BY: NAME: Leigh Anna Nowak TITLE: Board President DATE: May 22, 2012 2 Packet Page -1797- GM Amendment 001 5/22/2012 Item 16.D.7. OAA 203.12.001 ATTACHMENT VII OLDER AMERICANS ACT BUDGET SUMMARY CONTRACTOR: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 1. Title III B Support Services $ 85,000.00 ** 2. Title III Cl Congregate Meals $236,300.00 3. Title III C2 Home Delivered Meals $226,750.00 4. Title III E Services $ 66,914.00 TOTAL: $614,964.00 ** In Home Services $275,000.00 In Home Services are funds to serve Collier County Clients. The Vendors are paid directly by the Area Agency on Aging for Southwest Florida, Inc. dba Senior Choices of Southwest Florida 3 Packet Page -1798- 5/22/2012 Item 16.D.7. Amendment 001 OAA 203.12.001 OLDER AMERICANS ACT RATE SUMMARY CONTRACTOR: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS IIIB & IIIE Services Total Cost Reimbursement Rate Case Aide $27.78 $25.00 Case Management $50.00 $45.00 *Intake -EHEAP Only $27.78 $25.00 Screening/Assessment $50.00 $45.00 Transportation 100% Cost 90% of Cost *Intake Units used for only EHEAP $50.00 $45.00 11 Outreach $58.89 $53.00 Respite-Day Care $11.12 $10.00 Direct Pay Respite Must include match Up to $21.00 Direct Pay Facility Respite Must include match 24 hours -- $125.00 Day Care -Sitter $13.34 $12.00 Screening/Assessment $50.00 $45.00 Services C1 RATE SUMMARY C -1 & C -2 Total Cost Reimbursement Rate Congregate Meals $ 9.84 $ 8.86 Nutrition Counseling $58.89 $53.00 Nutrition Education $ 1.80 $ 1.62 Nutrition Screening $31.11 $28.00 Outreach $4.80 per person $4.32 per person C2 Home Delivered Meals $ 9.77 $ 8.79 Nutrition Counseling $58.89 $53.00 Nutrition Education $ 1.80 $ 1.62 Nutrition Screening $50.00 $45.00 Outreach $4.80 per person $4.32 per person 4 Packet Page -1799- 5/22/2012 Item 16.D.7. Attestation Statement Agreement/Contract Number OAA 203.12.001 Amendment Number I, Fred W. Coyle , attest that no changes or revisions have been made to the (Recipient/Contractor representative) content of the above referenced agreement/contract or amendment between the Area Agency on Aging for Southwest Florida dba as Senior Choices of Southwest Florida and Collier County Board of Commissioners (Recipient/Contractor name) The only exception to this statement would be for changes in page formatting, due to the differences in electronic data processing media, which has no affect on the agreement/contract content. 05/22/2012 Signature of Recipient/Contractor representative Date Fred W. Coyle, Chairman ATTEST: Approval as to form legal Sufficiency: Dwight E. Brock, Clerk , Deputy Clerk \-3-,3v--L� 79-1 n► -., L lcrL0- X County Attorney Packet Page -1800-