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Backup Documents 05/08/2018 Item #11A A 5/7/2018 1 1 Z ti is •Irma After-Action Update M 2018 PRESENTED BY: DAN SUMMERS, DIRECTOR BUREAU OF EMERGENCY SERVICES AND EMERGENCY MANAGEMENT Cor County Administrative Services Department Bureau of Emergency Services Division Fuel Strategies: Commercial o, Our work efforts included: (Hazardous Waste Div.) s Map all fuel stations with generators/generator switches. ► Inspection process to evaluate resiliency. ► Challenges with point-of-sale connectivity and backup. ► Outreach to commercial providers. ► Corporate partnerships, mutual-aid supply resources,,, ► UPDATE: ► Maps developed and posted on website Compiled Data Table of private and Retail Gas Station Generators and o. Inspections in progress(90%complete) Capacity for Generator Hook-Ups ► Ensure Public Information availability... 1 5/7/2018 _ 9 Retail Stations Currently with on-site Generators. _ — 34 Retail Stations with = Generator Transfer _ = Switch. 0 Retail Stations planning on Generator or GTS. 61 Retail Stations with no provisions. uena Retail Fuel Statutes...No State Legislative changes following Irma 0, Florida Statutes require: o. All new stations, or substantial renovations, regardless of the number of pumps or location to have a GTS or generator. • All stations to attest to periodic testing& operational capability and provide proof to the local emergency management director upon request. o. The local building department to withhold a certificate to occupy if a GTS or generator is not installed at a new or substantially renovated station. Statutes do not prohibit additional local requirements. 2 5/7/2018 114 Fuel Strategies. DRAFT LDC AMENDMENT:Adopts a requirement to install transfer switches at all gas stations and permanent emergency generators at all new or substantially renovated qas stations and gas stations located within Yh mile of an interstate highway or evacuation route. Commercial Requires ability to operate point-of-sale during power or internet failure. Provides flexibility to incentivize installation of generators at existing gas stations with site constraints. LDCRequires third-party testing under load annually to ensure operability. Changes Goal 12 of the Conservation and Coastal Management Element"TO MAKE EVERY REASONABLE EFFORT TO ENSURE THE PUBLIC SAFETY, HEALTH AND WELFARE OF PEOPLE AND PROPERTY FROM THE EFFECTS OF HURRICANE STORM DAMAGE. ANTICIPATED TIMELINE FOR APPROVAL: DSAC-LDR SUBCOMMITTEE:APRIL 18 DSAC:MAY 2 CCPC: MAY 17TH. BCC:JUNE 26T". Fuel Strategies: Internal Resources ► Our work efforts include: I Recent purchase of 4-towable fuel transfer tanks (PUD) r� Recent purchase of 4-towable fuel transfer tanks (Sheriff) COrt!r Comity RV Fleet budgeted for additional fuel tender. .r. (2ndQtr 2019) Q . Purchase of "pony"tanks for certain pick-up and utility vehicles(To be determined) Consortium/cooperative efforts for large fuel ' A 7 � contracts for greater reliability(BCC June 2018) ► RFP for Disaster Re-fueling tanker support ` contracts (June 2018). Large volume rental storage tanks. ► Fuel bladder storage under consideration. 3 5/7/2018 114 Nursing omes and Assisted Living Facilities -(HB 7099 and SB 7028): Signed by Gov. on March 26th. (A few key requirements)... Legislation requiring generators for Nursing Homes/ALFs (96 hours fuel, maintain 81 degrees. Requires cooling capability of 30 sq ft per resident. 20sq ft for ALF's. Generator plans were due to County Emergency Management by April 30 and compliance is excellent. Extensions for construction, permitting or equipment shortage no later than June 1, 2019. Collier EM- Conducted one workshop and one webinar with over 50 local facilities participating. LDC requirement for the licensed facilities: ► Anticipated Timeline for Approval: 40k- ► DSAC-LDR Subcommittee:April 18 ► DSAC:May 2 ► CCPC:May 17 ► BCC:June 26 ► Codifies State requirement for permanent emergency generators,back-up connectivity,regular testing under load,and other submittal requirements at assisted living facilities and nursing homes,etc. Fills010 void in some basic generator maintenance requirements. ► Industry discussions thus far have been positive for meeting these requirements. 4 5/7/2018 1 / A Public Utilities- External Power Supply tegies '. Purchase/lease of generators: t- FPL implementing comprehensive power distribution hardening program for major transmission mains. • Coordinating with current contractor to specify generator quantity, size requirements. • Working on placing rental contracts with numerous national suppliers. _ Iv Lift Station .iiii f i _.1:11,, ,4 i 3 Emergency 1-11,-twari_mk. -r- :Ft-- . _a ,igattP.Alipre 43 • 21 Generators at Master ( y1"' �" LOCATIONS 11 Pump Stations , 42, _ __ • 22 Portable Generators • t :,F; n j Legend . . MPsFiX•O WnHitots4-/1-. 1411* i ff 11., Collier county = ' t 5 5/7/2018 1 1 A g Lift Station Emergency �" g Y � � � � x� Power - 2017 r -, , _ - Added in the last 10 years: ,411:41 n N& — 495 • 20 Diesel generators/pumps , `ja• m" .r. ; LOCATIONS • 16 portable generators ` ' �W''qu r. ...-._ ,,,,s • 3 Diesel pumps added topy' master pump stations - r k" • ti • 12 generators installed by " ' ,. -5 .. - developers per 2014 Utility . , a Standards changes `, . Lillpilli 3 7r,."."--°. ,spa 'IC. Collier Count}' u .......- . a. �v N Lift Station Emergency i-v, I -,�,F- ix-- , - 2018+ -, • r 4.PPti 1.--__ I In-Process Improvements , -- pj' '" - • 54 generators/Diesel pumps •- �, ,, , " through FEMA mitigation grant a�= a LOCATIONS application,_ ®.•,1 � Timeline: 2-3 years ... `. ` • 4 Diesel pumps �: MPS 302-12/2018 i �, .,� x .T z PS 104.05-9/2018 r `y PS 152.00-9/2018 3 s PS 401.01 -4/2019Legend �l • Five portable generators- .. ..... ..fea.I t.0 Summer 21718 - . - ' oitier Covinty , 6 5/7/2018 1 1 A Regulations for conveyance of private facilities Improve conveyance standards Lift Stations UPDATE: Pub�fC and Utility Standards Manual. Update in progress to ensure greater resiliency in construction. PCtVGte More stringent than FDEP. Completion Date: October 2018 improvemen GMD inspects all lift stations in unincorporated Collier County. Completion e Date: September 2018 Benchmarking, developing ordinance/standards changes. Completion Date: October 2018 Development ordinance imposing maintenance standards on private lift stations. Completion Date: September 2018 Community Resiliency Whole COMMU Community Approach. A continuous effort by Emergency Management and our required Local Mitigation Strategy Plan. Standards for new communities (refuge, � power, logistics) �'� r► ImprovemIII ents in outreach to HOA Presidents. �` _ Hardeningof new and existing County ,� _ " _ facilities- Repairs, replacement or E ,f g harden when funding opportunities exist. I4,9 4 � ' Map existing and future facilities to provide the EOC some strategic options. R UPDATE: Hardening strategies for new County buildings developed. kill7 5/7/2018 h 1 A Expanding County Employee Training New CMA Guidance issued on April Attract&Recruit 24th to all Divisions. The Right People Pre-established roles and Excellence In Train& assignments Communication Establish Standards Training and communication plans. UPDATE: IN( Provide ritlPtO4 Create A Training via electronic media Opportunities Coaching; migrating to Collier University to allow Culture for continuous training as well as Just- in-Time refresher training if needed. Reward, Performance Hands-on training as required. RClebra & CeeCelebrate Manage _e CCPS-"'q P CGIIprCWnty fi Coll Coum: Developed detailed plans with CCPS Dr. Patton; briefed CMO in April. Testing, inspection of generator power capabilities - Re-tooled May and June dates scheduled for on-site generator test. Shelter Strategies: Load test will be conducted by CCPS to ensure performance by July 2018. Partnership with CCPS on all training manuals and training initiatives. Coit County 8 5/7/2018 11A Rental firms making site visits for Shelter redundant/back-up equipment deployment plans for Palmetto Ridge. Strategies UPDATE: nti n u ed. Plans expanded schools/staffing for up to 26 shelters. Middle schools to serve as pet friendly shelters. Joint training efforts in progress. Expanding food service capabilities. County, Sheriff and Fire Districts evaluating operating/shelter facilities in concert with Emergency Management for appropriate use. CoI[ier County Daily communication from CM, Commissioners/press releases, briefings from CCC&R. Enhanced Public Public communication plan Everbridge®as funded by r ata ' Florida Legislature. iInitiatives... Social media and alternative i communication methods (text,AM/FM, NOAA) Alert and Warning Coordinator hired by EM to build-out platforms and expand functions for special populations and expanded list of threat hazards. •Update from County Manager developed for daily distribution 9 5/7/2018 1 1 A Enhanced Public Information Initiatives continued: I. Update continued: ► News releases to follow all public briefings distributed widely to print,television and radio. HURRICANE URRICAE ► All County employees to wear County ID and branded uniforms as appropriate. PREPARED ► Signage to include County Logo where possible. ► Improved usage of variable message boards ► Continue efforts to have the Sheriff and other agencies participate in the Joint Information Center engagement in the EOC. Logistics - Donated Goods/Services Services, ► Project Plan to be provided to County Manager in July-Pending a ruling by FEMA regarding use of GSA ? Disaster Logistics Services. t �� r# jr ► Should FEMA rule against GSA Disaster services EM i will seek IDIQ logistical support contractor. , Update: {,is j a s . ► Interviewing Volunteer and Donations s Coordinator position recently restored by the f° . �✓ °"' ti Board. ► Seeking funding to enclose East Bay of the ESC . ;c, hYS TrA to better protect disaster supplies,expand shelf '+* life and commodities. ► Legislative Concern:Encourage State EM to expand inventories in the State's Logistical - 4411161.F warehouse operation in Orlando. Co ler COun 10 5/7/2018 h 1 A Special/Functional Needs Coordination Managing expectations between Statutory mandates for Registry and Critical Medical " Care Shelter. , Establishing the Critical Medical c ~_ Care Shelter Team and Client J Registry coordination earlier in the event to improve triage " efforts. - Health Care resources- Ensuring the State EOC deploys mutual , ° �• aid teams earlier and better �t prepared for on-site support. u. Mutual Aid,.. colt!,County - Collier County has always been a Statewide Mutual Aid partner. p IRMA impacting 47 counties and our national mutual WARN Agreement"Bridge" aid impacted by Harvey, made resources somewhat scarce. • Includes public AND private utilities • Operates utility to utility for small,local or large • Traffic Operations pursuingMutual Aid partnerships • events pp p . Reduces the response"gap"for large emergencies with similar East Coast Communities. Intrastate • Water/Sewer Support- Same- Members of the Florida ,..- „°° Meat Waste Water Agency Response Network (WARN). mem'MOM P. UPDATE: .._ .. EM will bring to the County Manager additional `°`m°` Recovery atm../ ENctame hcNrM°n information on the Emergency Management Assistance Compact business processes. Procurement staff is working with Traffic Ops. to put in place contracts as necessary for additional services and support. 11 5/7/2018 1 1A Reimbursement Update Reimbursement Category County Expenditures Reimbursement Notes Debris Management(includes $11M pending final FDEM review; waterway debris) $ 73,000,000 $1.5M pending FEMA review; $62M in process $1.2M pending FDEM review; Protective Measures $ 11,000,000 $9.1M pending FEMA review; $700K in process Permanent Repairs` $ 55,000,000 Pending FEMA site visits -.._ $ 139,000,000 Note: Estimate based on initial damage inventory assessment. Many of these repairs may be covered by insurance. Collier carries a 3%per structure deductible up to a$5M cap. Questions or Comments: Thank you! 12 Irma After-Action Update May 8, 2018 PRESENTED BY: DAN SUMMERS, DIRECTOR BUREAU OF EMERGENCY SERVICES AND EMERGENCY MANAGEMENT Fuel Strategies: Commercial Our work efforts included: (Hazardous Waste Div.) Map all fuel stations with generators/generator switches. Inspection process to evaluate resiliency. Challenges with point-of-sale connectivity and backup. Outreach to commercial providers. Corporate partnerships, mutual-aid supply resources,,, UPDATE: Maps developed and posted on website Inspections in progress (90% complete) Ensure Public Information availability… 9 Retail Stations Currently with on-site Generators. 34 Retail Stations with Generator Transfer Switch. 0 Retail Stations planning on Generator or GTS. 61 Retail Stations with no provisions. Retail Fuel Statutes...No State Legislative changes following Irma Florida Statutes require: All new stations, or substantial renovations, regardless of the number of pumps or location to have a GTS or generator. All stations to attest to periodic testing & operational capability and provide proof to the local emergency management director upon request. The local building department to withhold a certificate to occupy if a GTS or generator is not installed at a new or substantially renovated station. Statutes do not prohibit additional local requirements. Fuel Strategies: Commercial LDC Changes DRAFT LDC AMENDMENT: Adopts a requirement to install transfer switches at all gas stations and permanent emergency generators at all new or substantially renovated gas stations and gas stations located within ½ mile of an interstate highway or evacuation route. Requires ability to operate point-of-sale during power or internet failure. Provides flexibility to incentivize installation of generators at existing gas stations with site constraints. Requires third-party testing under load annually to ensure operability. Goal 12 of the Conservation and Coastal Management Element “TO MAKE EVERY REASONABLE EFFORT TO ENSURE THE PUBLIC SAFETY, HEALTH AND WELFARE OF PEOPLE AND PROPERTY FROM THE EFFECTS OF HURRICANE STORM DAMAGE.” ANTICIPATED TIMELINE FOR APPROVAL: DSAC-LDR SUBCOMMITTEE: APRIL 18 DSAC: MAY 2 CCPC: MAY 17TH. BCC: JUNE 26TH. Fuel Strategies: Internal Resources Our work efforts include: Recent purchase of 4-towable fuel transfer tanks (PUD) Recent purchase of 4-towable fuel transfer tanks (Sheriff) Fleet budgeted for additional fuel tender. (2ndQtr 2019) Purchase of “pony” tanks for certain pick-up and utility vehicles (To be determined) Consortium/cooperative efforts for large fuel contracts for greater reliability (BCC June 2018) RFP for Disaster Re-fueling tanker support contracts (June 2018). Large volume rental storage tanks. Fuel bladder storage under consideration. Nursing Homes and Assisted Living Facilities -(HB 7099 and SB 7028): Signed by Gov. on March 26th. (A few key requirements)... Legislation requiring generators for Nursing Homes/ALFs (96 hours fuel, maintain 81 degrees. Requires cooling capability of 30 sq ft per resident. 20sq ft for ALF’s. Generator plans were due to County Emergency Management by April 30 and compliance is excellent. Extensions for construction, permitting or equipment shortage no later than June 1, 2019. Collier EM-Conducted one workshop and one webinar with over 50 local facilities participating. LDC requirement for the licensed facilities: Anticipated Timeline for Approval: DSAC-LDR Subcommittee: April 18 DSAC: May 2 CCPC: May 17 BCC: June 26 Codifies State requirement for permanent emergency generators, back-up connectivity, regular testing under load, and other submittal requirements at assisted living facilities and nursing homes, etc. Fills void in some basic generator maintenance requirements. Industry discussions thus far have been positive for meeting these requirements. Public Utilities-External Power Supply Strategies Purchase/lease of generators: FPL implementing comprehensive power distribution hardening program for major transmission mains. Coordinating with current contractor to specify generator quantity, size requirements. Working on placing rental contracts with numerous national suppliers. 43 LOCATIONS Lift Station Emergency Power -2007 •21 Generators at Master Pump Stations •22 Portable Generators 95 LOCATIONS Lift Station Emergency Power -2017 Added in the last 10 years: •20 Diesel generators/pumps •16 portable generators •3 Diesel pumps added to master pump stations •12 generators installed by developers per 2014 Utility Standards changes Lift Station Emergency Power -2018+ In-Process Improvements •54 generators/Diesel pumps through FEMA mitigation grant application. Timeline:2-3 years •4 Diesel pumps •Five portable generators - Summer 2018 162 LOCATIONS o MPS 302 –12/2018 o PS 104.05 –9/2018 o PS 152.00 –9/2018 o PS 401.01 –4/2019 Lift Stations – Public and Private improvement efforts Regulations for conveyance of private facilities Improve conveyance standards UPDATE: Utility Standards Manual. Update in progress to ensure greater resiliency in construction. More stringent than FDEP. Completion Date: October 2018 GMD inspects all lift stations in unincorporated Collier County. Completion Date: September 2018 Benchmarking, developing ordinance/standards changes. Completion Date: October 2018 Development ordinance imposing maintenance standards on private lift stations. Completion Date: September 2018 Community Resiliency –Whole Community Approach. A continuous effort by Emergency Management and our required Local Mitigation Strategy Plan. Standards for new communities (refuge, power, logistics) Improvements in outreach to HOA Presidents. Hardening of new and existing County facilities-Repairs, replacement or harden when funding opportunities exist. Map existing and future facilities to provide the EOC some strategic options. UPDATE: Hardening strategies for new County buildings developed. Expanding County Employee Training New CMA Guidance issued on April 24th to all Divisions. Pre-established roles and assignments Training and communication plans. UPDATE: Training via electronic media migrating to Collier University to allow for continuous training as well as Just- in-Time refresher training if needed. Hands-on training as required. Re-tooled Shelter Strategies: Developed detailed plans with CCPS Dr. Patton; briefed CMO in April. Testing, inspection of generator power capabilities - May and June dates scheduled for on-site generator test. Load test will be conducted by CCPS to ensure performance by July 2018. Partnership with CCPS on all training manuals and training initiatives. Shelter Strategies continued: Rental firms making site visits for redundant/back-up equipment deployment plans for Palmetto Ridge. UPDATE: Plans expanded schools/staffing for up to 26 shelters. Middle schools to serve as pet friendly shelters. Joint training efforts in progress. Expanding food service capabilities. County, Sheriff and Fire Districts evaluating operating/shelter facilities in concert with Emergency Management for appropriate use. Enhanced Public Information Initiatives... Daily communication from CM, Commissioners/press releases, briefings from CCC&R. Public communication plan Everbridge® as funded by Florida Legislature. Social media and alternative communication methods (text, AM/FM, NOAA) Alert and Warning Coordinator hired by EM to build-out platforms and expand functions for special populations and expanded list of threat hazards. •Update from County Manager developed for daily distribution Enhanced Public Information Initiatives continued: Update continued: News releases to follow all public briefings distributed widely to print, television and radio. All County employees to wear County ID and branded uniforms as appropriate. Signage to include County Logo where possible. Improved usage of variable message boards Continue efforts to have the Sheriff and other agencies participate in the Joint Information Center engagement in the EOC. Logistics - Donated Goods/Services Services. Project Plan to be provided to County Manager in July –Pending a ruling by FEMA regarding use of GSA Disaster Logistics Services. Should FEMA rule against GSA Disaster services-EM will seek IDIQ logistical support contractor. Update: Interviewing Volunteer and Donations Coordinator position recently restored by the Board. Seeking funding to enclose East Bay of the ESC to better protect disaster supplies, expand shelf life and commodities. Legislative Concern: Encourage State EM to expand inventories in the State’s Logistical warehouse operation in Orlando. Special/Functional Needs Coordination Managing expectations between Statutory mandates for Registry and Critical Medical Care Shelter. Establishing the Critical Medical Care Shelter Team and Client Registry coordination earlier in the event to improve triage efforts. Health Care resources –Ensuring the State EOC deploys mutual aid teams earlier and better prepared for on-site support. Mutual Aid... Collier County has always been a Statewide Mutual Aid partner. IRMA impacting 47 counties and our national mutual aid impacted by Harvey, made resources somewhat scarce. Traffic Operations pursuing Mutual Aid partnerships with similar East Coast Communities. Water/Sewer Support-Same-Members of the Florida Waste Water Agency Response Network (WARN). UPDATE: EM will bring to the County Manager additional information on the Emergency Management Assistance Compact business processes. Procurement staff is working with Traffic Ops. to put in place contracts as necessary for additional services and support. Reimbursement Update Reimbursement Category County Expenditures Reimbursement Notes Debris Management (includes waterway debris)$ 73,000,000 $11M pending final FDEM review; $1.5M pending FEMA review; $62M in process Protective Measures $ 11,000,000 $1.2M pending FDEM review; $9.1M pending FEMA review; $700K in process Permanent Repairs*$ 55,000,000 Pending FEMA site visits $ 139,000,000 *Note: Estimate based on initial damage inventory assessment. Many of these repairs may be covered by insurance. Collier carries a 3% per structure deductible up to a $5M cap. Questions or Comments: Thank you!