Agenda 04/10/2012 Item #16D 1Proposed Agenda Changes
Board of County Commissioners Meeting
April 10, 2012
MOVE ITEM #16D1 TO #11 J: RECOMMENDATION TO
APPROVE A WORK ORDER WITH ATKINS NORTH AMERICA,
INC. FOR THE CLAM PASS JOINT COASTAL PERMIT UNDER
CONTRACT #09- 5262 -CZ - FOR A NOT TO EXCEED AMOUNT
OF $ 7, 672 (COMMISSIONER HILLER -9S REQUEST)
Continue Item 11E to the April 24, 2012 BCC Meeting: Recommendation to approve Neighborhood
Stabilization Program (NSP) Developer Agreements with Habitat for Humanity of Collier County, Inc.
thereby implementing the NSP Exit Strategy and providing access to $3,495,749 in federal grant funding.
(Staffs request to clarify and finalize contract language in discussions with the Clerk's Office)
Add Item III: Recommendation to provide direction to resolve the outstanding Quincy Square Homeowners
Association discussion topics from the March 27, 2012 meeting, Agenda Item 11F. (Staffs request)
Note
Item 16D2: Title on the agenda index should be revised to read the same as the executive summary:
Recommendation to approve a budget in the amount of $4360 $21,880 for the Vanderbilt Beach Access
signage installation and access amenities pursuant to a Board approved Settlement Agreement dated August
29, 2011, and make a finding that this item promotes tourism.
Time Certain Items:
Item 11A to be heard at 11:00 a.m.; immediately followed by Item 11B
Item i1H to be heard at 1:30 p.m.
Item 11I to be heard at 2:00 p.m., subject to Add -On being accepted by Board
Item 14A2 to be heard at 3:00 p.m.; immediately followed by Item 14A1
4/10/2012 9:05 AM
4/10/2012 Item 16.D.1.
EXECUTIVE SUMMARY
Recommendation to approve a Work Order with Atkins North America, Inc. for Clam Pass Joint
Coastal Permit under contract 09- 5262 -CZ for a not to exceed amount of $7,672.
OBJECTIVE: To obtain the 10 year Clam Pass Joint Coastal Permit for Clam Pass Tidal Flushing
Maintenance Dredging.
CONSIDERATIONS: The intention of this Work Order assigned to Atkins North America, Inc. under
Contract 09- 5262 -CZ is to provide professional engineering guidance, preparation of project
documentation, response(s) to peer review comments and expert review of project information for the
Clam Pass Project. On August 23, 2011, the USACE provided a package to Atkins North America, Inc.
in association with the previous Clam Pass Permit Application process that included approximately 30
plus public comments /questions regarding the permit application.
In compliance with the permit requirements in connection with the Clam Pass Joint Coastal Permit
conditions, the applicant Coastal Zone Management Department under the representation of the design
professional Atkins North America, Inc. is required to provide responses in a timely manner to the
"Request for Additional Information" (RAI) from the USACE /FDEP regulatory agencies during the
permitting review process. Therefore, in order to meet the above required permitting conditions, staff is
requesting approval to execute this Work Order to Atkins North America, Inc. for the intended scope of
required professional engineering services.
Collier County has spent $186,604.05 in consulting fee to date to obtain this permit. FDEP has indicated
that the permit file is complete and they are prepared to issue the 10 -year JCP permit for Clam Pass Tidal
Flushing Maintenance Dredging as soon as notification is received from the USACE that the permit file is
complete. To the knowledge of both FDEP and USACE, this is the only item remaining prior to permit
issue.
FISCAL IMPACT: Funding for this work order will be from Tourist Development Tax, Fund 195,
Project 90060. This work order will be in the amount of $7,672.
No additional carrying costs, operating or maintenance costs are expected with approval of this
Engineering Services contract. No additional carrying costs, operating or maintenance costs are currently
anticipated as a result of Clam Pass Tidal Flushing Maintenance Dredging. As individual dredging events
are required, the maintenance and lifecycle costs will be identified.
Using today's dollars, the total cost to dredge Clam Pass is estimated at $300K to $400K. The project has
an expected life expectancy of 5 years generating a hypothetical annual depreciation cost of $60K to
$70K.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
ADVISORY COMMITTEE RECOMMENDATION: At the January 12, 2012 CAC meeting award of
this Work Order in the amount of $7,672 to Atkins North America was recommended for approval by
unanimous vote of 7 to 0.
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4/10/2012 Item 16.D.1.
At the January 23, 2012 TDC meeting award of this Work Order in the amount of $7,672 to Atkins North
America was recommended for approval by an 8 to 1 vote.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office,
requires majority vote, and is legally sufficient for Board action. — CMG
RECOMMENDATION: To approve a Work Order with Atkins North America, Inc. for Clam Pass
Joint Coastal Permit under Contract CE- FT- 09- 5262 -CZ for a not to exceed amount of $7,672.00 and
authorize the County Manager or his designee to execute the Work Order.
PREPARED BY: J. Gary McAlpin, P.E., Director, Coastal Zone Management Department
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4/10/2012 Item 16.D.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1.
Item Summary: Recommendation to approve a Work Order with Atkins North America,
Inc. for Clam Pass Joint Coastal Permit under contract 09- 5262 -CZ for a not to exceed amount of
$7,672.
Meeting Date: 4/10/2012
Prepared By
Name: HambrightGail
Title: Accountant,Coastal Zone Management
1/26/2012 12:27:56 PM
Submitted by
Title: Accountant,Coastal Zone Management
Name: HambrightGail
1/26/2012 12:27:58 PM
Approved By
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 1/27/2012 2:28:29 PM
Name: McAlpinGary
Title: Director - Coastal Management Programs,Coastal Zon
Date: 2/10/2012 1:40:51 PM
Name: WoodLyn
Title: Contracts Specialist,Purchasing & General Services
Date: 2/14/2012 2:42:26 PM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 2/15/2012 11:59:19 AM
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Name: WoodLyn
Title: Contracts Specialist,Purchasing & General Services
Date: 2/28/2012 8:54:28 AM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 3/9/2012 11:53:38 AM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 3/22/2012 11:22:40 AM
Name: GreeneColleen
Title: Assistant County Attomey,County Attorney
Date: 3/22/2012 11:47:08 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/30/2012 9:03:45 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 4/3/2012 8:33:47 AM
Name: OchsLeo
Title: County Manager
Date: 4/3/2012 12:36:19 PM
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4/10/2012 Item 16.D.1.
4/10/2012 Item 16.D.1.
WORK ORDERIPURCHASE ORDER #
Agreement for Atkins North America
Contract Dated: 3.8.11 (CE- FT- 09- 5262 -CZ)
This Work Order is for Professional Engineering Services for work known as:
Project Name: Clam Pass Joint Coastal Permit (JCP)
Project No: 18540064.1
The work is specified in the proposal dated December 13, 2011 which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced
above, Work OrdedPurchase Order # is assigned to: Atkins North America, Inc.
Scope of Work: As detailed in the attached proposal and the following:
Task I: JCP Permitting Services (Clam Pass Application)
(FDPE & USACE)
Schedule of Work: Complete work within 180 days from receipt of the Notice to Proceed
authorizing commencement of work.
Compensation: In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s): Time & Material not to exceed amount of work order.
Task I: JCP Permitting Services $7,672.00 (TIM)
(FDPE & USACE)
TOTAL FEE S $7,672.00 (TIM)
Any change made subsequent to final department approval will be considered an additional service
and charged according to Schedule W of the original Contract Agreement.
PREPARED BY:
ACCEPTED BY:
Clint L.
Collier
=--- �765
C , Project
0601 Zone Ma
Dept.
AtkinsAorttf America, Inc.
APPROVED BY:
J. Gary McAIpin, P.E., Di
Collier County Coastal Zone Management Dept
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Date
D
Date' -• -
4/10/2012 Item 16.D.1.
Contract #09 - 5262 -C;�
Work Order #I
December 13, 2011
CLAM PASS JOINT COASTAL PERMIT (JCP)
Atkins North America is pleased to provide a scope of work for Clam Pass /Bay Estuary.
The intention of this Work Assignment is to provide professional guidance, preparation of
project documentation, respond to peer review comments and expert review of project
information for Clam Pass. In accordance with Collier County Contract Number 09-5262 -
CN the following scope of work is presented herein.
Permit Progress and Understanding
Based on correspondence received December 13, 2011 from Linda Elligott ( USACE): "The
Applicant must provide a written response to comments received as a result of the re- issued
Public Notice. Upon receipt and review of these items, the permit review process will
proceed." On August 23, 2011 the USACE provided a package to Atkins that included
approximately 30 plus public comments /questions regarding the permit application. As
part of the permit process these questions will have to be addressed.
SCOPE OF WORK
JCP Permit Services - Clam Pass Application
Acquisition of Project Permits
Material and documentation required for to respond to the RAI will be prepared and
submitted to the regulatory agency; Florida Department of Environmental Protection
(FDEP) and United State Army Corps of Engineers ( USACE). A total of two (2) meetings
will be held with the regulatory agencies to review the public comments, and prepare
necessary response(s), etc. Appropriate changes to the design documents, if necessary,
will be made following review and approval by County staff.
This scope of services does not include for any type of detailed environmental
documentation such as a mitigation plan, Environmental Assessment (EA) or
Environmental Impact Statement (EIS). Any items out -of -scope will be discussed with the
County and a scope of services will be provided.
FDEP Response: Based on correspondence from Lainie Edwards (FDEP) dated December
14, 2011 the items will be completed:
• Review the draft permit for completeness and provide the County with any
comments and suggested revisions.
USACE Response: Based on the comments received from USACE (dated August 23, 2011)
the following areas will be addressed:
• Due to the magnitude of comments /questions received (30 plus), the substantive
issues raised in the comment letters will be addressed; and responses will be
grouped by topic. The comments are generally much the same, such that there is
no need to respond to each individual comment letter, but Atkins will capture the
essence of the concerns in the responses and will look at the individual comments
Atkins North America
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4/10/2012 Item 16.D.1.
in order to prepare an adequate response. Also, please note that the responses will
be prepared to and for the USACE, and are not to the commenting parties;
however, a future request could prompt release of the documents subject to
coordination with the USACE Office of Counsel.
• Review the draft permit for completeness and provide the County with any
comments and suggested revisions.
Note: this task does = include services for responding to legal objections, preparing for
expert testimony or preparing for litigation to the project. If necessary, these services will
be provided under separate scope and fee to the County.
SCHEDULE
The above scope is based on an estimated six (6) month schedule of participation. The
work assignment may be amended if the schedule is extended beyond the six months.
Atkins will complete weekly updates to County staff on the schedule, task and present
budget of the project. In addition, quarterly progress reports will be prepared, if
necessary, that outline project expenses to date and review the budget and schedule.
BUDGET
In accordance with Collier County Contract Number 09- 5262 -CZ compensation for the
above scope of work will be based on a Time & Materials charge not to exceed the amount
listed below without authorization from the County.
JCP Permit Services:
Tabar
Atkins North America
Atkins North America
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$7,672 (T &M)
December 14, 2011
Date
2
4/10/2012 Item 16.D.1.
........................
ATTACHMENT B-Statement of Work (BudsetEstimate)
Client: Collier County Charge Type: T & M
Project: Clam Pass JCP
Project No: TBD Prepared By: JRT
Labor rates wM be bled at or below rates established per the agreement number contract #09- 5262 -CZ
Note: time may vary depending upon the task assignment and labor rate assigned
Labor Costs
Labor
Cost
Permit
Application
Total
Hours
Sr. Project Manager
$165.00
8
8
$1,320
F11girmr
$119.00
1 8
8
$952
Designer
$100.00
16
16
$1,600
CADD Tech
$95.00
40
40
$3,800
Total Hours
72
72
Labor Cost
$7,672
$7,672
Total Project Budget $7,672 $7,672
Atkins North America
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3
4/10/2012 Item 3,6.D.1.
This list is not intended to be all- inclusive. Hourly rate fees for other categories of professional, support
and other services shall be mutually negotiated by the County and firm on a project by project basis as
needed.
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Schedule B
Contract No: 09 -5262 "County Wide Engineering Services"
Standard Hourly Rate Schedule for all disciplines
Personnel Catecaory
Standard Hourly Rate
Principal
$195
Senior Project Manager
$165
Project Manager
$148
Senior Engineer
$155
Engineer
$119
Senior Inspector
$85
Inspector
$65
Senior Planner
$140
Planner
$110
Senior Designer
$115
Designer
$100
Environmental Specialist
$115
Senior GIS Specialist
$145
GIS Specialist
$100
Clerical
$60
Surveyor and Mapper
$130
CADD Technician
$85
Survey Crew - 2 man
$130
Survey Crew - 3 man
$160
Survey Crew - 4 man
$180
This list is not intended to be all- inclusive. Hourly rate fees for other categories of professional, support
and other services shall be mutually negotiated by the County and firm on a project by project basis as
needed.
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