Agenda 03/27/2012 Item #16D 53/27/2012 Item 16.D.5.
EXECUTIVE SUMMARY
Recommendation to approve Request for Quote (RFQ) 12 -5849 Maintenance Plan for
Coolers/Heaters at Collier County aquatic facilities to Alex's Pool Heating and Air Conditioning for
an amount not to exceed $50,000 annually.
OBJECTIVE: To provide a preventive maintenance plan for coolers/ heaters at all Collier County
Aquatic Facilities.
CONSIDERATIONS: The Public Services Division, Department of Parks and Recreation
maintain three (3) County aquatic facilities at North Collier Regional Park, Golden Gate
Community Park and Immokalee Sports Complex. Each of these facilities requires routine,
preventative maintenance on the coolers and heaters to maintain safe conditions for the public.
On January 6, 2012, Purchasing sent 318 email notices to suppliers for this RFQ; twenty nine
(29) vendors downloaded the bid documents. On January 26, 2012, the Purchasing Department
received quotes from three (3) vendors.
The selection of a vendor was based on the lowest, qualified, and responsive quote for the annual
cost to perform all services for the Parks' aquatic facilities.
As a part of this preventative program, the vendors are to provide a detailed report of each piece
of equipment upon completion of a maintenance visit. The report should contain specific hourly
rates and parts / equipment costs (in the form of a quote) to bring the maintenance up to "normal
and safe" operating standards. The resultant quote may be used to complete this work under a
separate purchase order, or, to use in a subsequent quote / bid process.
• For quotes less than $3,000, Parks and Recreation staff intends to use the recommended
vendor to complete identified work found as a result of the preventative maintenance
inspection program.
• For quotes greater than $3,000 and less than $50,000, Parks and Recreation staff intends
to obtain an additional two (2) quotes, to identify the lowest price, unless an emergency
condition has been identified and approval has been obtained by the Division
Administrator.
For quotes above $50,000, Parks and Recreation staff intends to competitively bid the
work, unless an emergency condition has been identified and approval has been obtained
by the Division Administrator.
Staff recommends that the Board awards a RFQ to Alex's Pool Heating and Air Conditioning,
Murdock, Florida
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3/27/2012 Item 16.D.5.
LEGAL CONSIDERATION: This item has been reviewed by the County Attorney's Office, is
legally sufficient, and requires majority vote for approval. — CMG
FISCAL IMPACT: Funds for these services are budgeted in the FY '12 Parks and Recreation
Department.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners approves RFQ 12 -5849
Maintenance Plan for Coolers/Heaters and Collier County Aquatic Facilities to Alex's Pool
Heating and Air Conditioning.
PREPARED BY: Scott Holtrey, Parks and Recreation
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5.
3/27/2012 Item 16.D.5.
Item Summary: Recommendation to approve Request for Quote (RFQ) 12 -5849
Maintenance Plan for Coolers /Heaters at Collier County aquatic facilities to Alex's Pool Heating
and Air Conditioning for an amount not to exceed $50,000 annually.
Meeting Date: 3/27/2012
Prepared By
Name: WilliamsBarry
Title: Director - Parks & Recreation,Parks & Recreation
2/28/2012 9:37:06 AM
Submitted by
Title: Director - Parks & Recreation,Parks & Recreation
Name: WilliamsBarry
2/28/2012 9:37:07 AM
Approved By
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 2/28/2012 1:50:07 PM
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 3/5/2012 3:59:05 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 3/7/2012 3:42:59 PM
Name: GreeneColleen
Title: Assistant County Attomey,County Attorney
Date: 3/14/2012 2:42:52 PM
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3/27/2012 Item 16.D.5.
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 3/15/2012 12:34:17 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/16/2012 2:16:48 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 3/20/2012 12:09:09 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 3/20/2012 2:47:02 PM
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Program Manager: Scott Holtrey Quote Tabulation
Purchasing Contact: Joanne Markiewicz 12 -5849
Maintenance Pland for Pool Coolers and Heaters
3/27/2012 Item 16.D.5.
Solicitations Downloaded: 29
Bids Recived: 3
Opened by: Joanne Markiewicz 1/26/12
Witnessed by: Brenda Reaves
Alex's Pool
Alex's Pool
Symbiont
Conditioned Air '
Ites
m
Description
Heating and :Air
Service Corp
Corporation of
Service Corp
Naples
Conditioning
Fl Englewood,
Naples
Naples, FL
Evidence of the
Murdock, FL
Naples, FL
1
Annual Maintenance Total
$ 1,7-80-0-0–f
$ 3,876.00
1 $ 7,000.00
Opened by: Joanne Markiewicz 1/26/12
Witnessed by: Brenda Reaves
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Alex's Pool
Conditioned Air
Heating and Air
Symbiont
Corporation of
Conditioning
Service Corp
Naples
Murdock, FL
Englewoo d, Fl
Naples, FL
Evidence of the
company's EPA
certification in refrigerants
Yes
Yes
Yes
Evidence of the
company's CPC license
(removed requirement
Not required at this
Not required at
Not required at this
during question phase)
time
this time
time
Evidence of 3 years in
business
Yes
Yes
Yes
Evidence of Experience
Yes
Yes
Yes
Attachment 1: Vendor
Response Form
Yes
Yes
Yes
Attachment 2: LVP
N/A
N/A
Yes: Collier Count
Attachment 3: Vendor
Substitute W9
Yes
Yes
Yes
Attachment 4: Insurance
Yes
Yes
Yes
,Sunbiz.org/JM produced
Yes
Yes
Yes
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