Agenda 03/13/2012 Item #16D53/13/2012 Item 16.D.5.
EXECUTIVE SUMMARY
Recommendation to accept funds and enter into an agreement with the State of Florida
Department of Children and Families (DCF) accepting Challenge grant funds, and approving
corresponding sub - recipient agreements with not -for - profit organizations and corresponding
budget amendment to administer the grant funds. The Challenge Grant is used to address homeless
needs and homelessness prevention.
OBJECTIVE: Provide funds for our community to assist with homelessness prevention.
CONSIDERATIONS: On July 26, 2011 (Item 16D 10) the BCC approved the 2012 State of
Florida Challenge Grant application submission. Collier County has been awarded $63,397,
pending receipt of the signed contract. This funding will be used to provide assistance to citizens
experiencing homelessness through two non- profit entities: St. Matthew's House ($21,133) and
The Shelter for Abused Women and Children (SAWCC) ($21,132). Funding will also be used
to increase information management via the Homeless Management Information System (HMIS)
($21,132) reporting systems in the Housing, Human and Veteran Services Department (HHVS).
Funds from the HHVS portion of this grant will be used as the required cash match for our U.S
Department of Housing and Urban Development (HUD) Continuum of Care (CoQ HMIS grant.
FISCAL IMPACT: Approval of these agreements will have no additional effect on ad valorem
or general fund dollars. A budget amendment is required to recognize revenue in the amount of
$63,397 within Housing Grants Fund (705), project (33194) for the State Challenge grant
program. No matching funds are required.
GROWTH MANAGEMENT IMPACT: The projects associated with approval of these items
will help to meet the goals, objectives and policies set forth in the Housing Element of the Growth
Management Plan.
LEGAL CONSIDERATIONS: These items are legally sufficient for Board action. These
items require a majority vote. -JBW
RECOMMENDATION: Approve receipt of funds, budget amendment, the contract between the
Board and DCF, and authorize entering into corresponding agreements with St. Matthew's House
and SAWCC.
Prepared by: Sandra Marrero, Grants Coordinator
Housing, Human and Veteran Services Department
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5.
3/13/2012 Item 16.D.5.
Item Summary: Recommendation to accept funds and enter into an agreement with the
State of Florida Department of Children and Families (DCF) accepting Challenge grant funds,
and approving corresponding sub - recipient agreements and corresponding budget amendment
with not - for - profit organizations to administer the grant funds. The Challenge Grant is used to
address homeless needs and homelessness prevention.
Meeting Date: 3/13/2012
Prepared By
Name: MarreroSandra
Title: Grants Coordinator,Housing, Human & Veteran Services
2/2/2012 3:37:10 PM
Submitted by
Title: Grants Coordinator,Housing, Human & Veteran Services
Name: MarreroSandra
2/2/2012 3:37:12 PM
Approved By
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 2/15/2012 2:37:47 PM
Name: AckermanMaria
Title: Senior Accountant, Grants
Date: 2/22/2012 11:00:57 AM
Name: CastorenaMargo
Title: Manager - Federal /State Grants, HHVS
Date: 2/27/2012 4:49:03 PM
Name: GrantKimberley
Title: Interim Director, HHVS
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Date: 2/29/2012 10:06:50 PM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 3/1/2012 4:42:59 PM
3/13/2012 Item 16.D.5.
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 3/1/2012 4:45:09 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 3/1/2012 4:46:13 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 3/2/2012 3:41:09 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/2/2012 4:13:39 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 3/6/2012 10:03:58 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/6/2012 3:37:18 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 3/7/2012 8:18:30 AM
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3/13/2012 Item 16.D.5.
Rick Scott
State of Florida Govemor
Department of Children and Families
David E Wilkins
Secretary
HAND DELIVERED
RECEIVED BY: L cat 1 j e v- Crnunky H tAVS Grantee
DA'L'E RECEIVED:
- - 1 February 2, 2012
Margo Castorena
Housing, Human and Veteran Services
3301 East Tamiami Trail
Naples, FI 34112
Dear Ms. Castorena:
Enclosed are two (2) original copies of Challenge Grant Agreement # HFZ2B. This
grant provides the citizens in Collier County with opportunities to prevent homelessness.
Please review this 7 page agreement and provide both originals to the Board of County
Commissioners. Upon the Commissioners review, approval and signatures on page 2, please
return both originals to me. Once our Regional Director or designee signs, I will send you an
original executed copy for your records.
We respectfully request that no changes (other than the signing and printing of
the authorized commissioners name and dating the date of signature) to the grant
documents be made without the prior expressed written approval of the department.
Failure to comply with this request could cause a considerable delay in final execution of this
grant.
Thank you for the services your agency continues to provide to our community. If you
have any questions, please call me at 239/338 -1295.
Sincerely,
'Robe Farr
Contract Manager
Enclosures
Copy to: Grant File
P.O. Box 60085, Fort Myers, Florida 33906 -6085
Mission: Protect the Vulnerable, Promote Strong and Economically Self- Sufficient Families, and
Advance Personal and Family Recovery and Resiliency
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3/13/2012 Item 16.D.5.
Grant d: HFZ21B
Grant Solicitation : LPZ05
FLORIDA DEPARTMENT OF CHILDREN & FAMILIES STANDARD GRANT AWARD LETTER
i
The Florida Department of Children and Families, hereinafter referred to as the "Department," hereby notifies Collier County
Board of County Commissioners, hereinafter referred to as the 'Recipient," that pursuant to the terms and conditions of the
above numbered grant solicitation the Department has determined to provide financial assletarx:e to Recipient in the amount
specified below. Recpients acceptance of said financial assistance constitutee an agreement by Recipient to the terms and
conditions contained in the solicitation, unless expressly modified In this Award Letter or attachments, if any. As a result of
Department's offer of financial assistance and Recipients acceptance of the assistance the parties enter into an Agreement
consisting of the following documents: this Award Letter and attachments, If arty; the Approved Budget; the Grant Solicitation
Identified above; the Recipient's Application and Proposal. In the event of a conflict among the provisions of the various
documents the priority of interpretation shall be given In the same order in which the documents were enumerated In the
preceding sentence, with the highest priority being accorded to the Award Letter and Its attachments, 9 any.
Section 1. Recipient Agrees to Cwtain Teams and Conditions
The Recipient expressly acknowledges Its agreement to the Grant Agreement Terms & Conditions contained in Section 5.1 of
the grant solicitation except for the fallowing modifications.
1. Paragraph LR.(6) of the Standard Grant Terms & Conditions Is modified to read as follows:
"The Reciplent and its partners, subcontractors, and agents shall document the customer's or compardon's
preferred method of communication and any requested auxiliary aidsibervicss provided In the customer's
record. Documentation, with supporting )uantifictation, must also be made 0 any requost was not honors&
The Recipient shall submit compliance reports monthly, by the Set business day following the reporting
month, to the Depart nsnt'e Grant or Contract Manager. The Recipient shall distribute Custoner Feedback
forms to crostotnere or companions, and provide assistance In completing the forms as requested by the
Customer or Companion."
2. Paragraph I.E. of the Standard Grant Agreement Terms and Conditions Is modified to add the following .
as a final paragraph.
"Continuous adequate liability insurance coverage shall be maintained by the Recipient during the existence
of this grant agreement and any ranswal(s) and extension(s) of IL by execution of this grant agreement,'.
unless It is a state agency or subdMaion as defined by subsection 768 .28(2), F.S., the Recipient ac oepte fun
responsibnity for identifying and determining the type(a) and extent of Iability insurance necessary to
provide reasonable financial protections for the Recipient and the clients to be served under this grant
agreement. The limits of coverage under each policy maintolned by the Recipient do not limit the Recipient's
liability and obligations under this gaunt agreement. Upon the wwcutfon of this grant agreement, the
Recipient shall furnish the Department written verification supporting both the delenninetion and existence
of such insurance coverage. Such coverage may be provided by a self- insurance program established and
operating under the laws of the State of Florida. The Department reserves the right to require additional
Insurance as specified In this grant agreement."
Section Il. Amount of Financial Assistance
The Department shall provide financial assistance to the Recipient in an amount not to exceed $83,397.00. The State of
Florida's obligation to pay this amount Is contingent upon an annual appropriation by the Legislature and the availability of
funds. The Recipient shall provide records to the Department evidencing that all funds provided by this agreement have been
used for the purposes, and In the amounts, described in the Approved Budget. The Recipient shall vary from the Approved
Budget only with the prior written consent of the Department which must be obtained In each separate instance.
Section III. Representatives of the Parties
Official Payee and Representatives (Nanwa, Addresses, Telephone Numbers, sad eeiall addresses):
1. The Recipient name, as shown on this agreement, end
mailing address of the official payee to whom the payment shall be
made Is:
Name: Colder County Board of County Commiesioners
Address: 3299 Fast Tamlami Trek
Floor
City: Nq*m State: Ft. Zip Code: 34112 Phone: 239.7742088
2. The name of the contact person and street address where
Reclpient's financial and administrative records are maintained Is:
3. The name, address, telephone number and e-mail address of the
grant manager for the department for this agreement is:
Name: Robert Farr
Addrews: 2295 Victoria Avenue
C hr. R Myers State: FL rap Code: M one: (239) 338 -1295
"all; Rdbert_Farr@dcf stste.ft.uw
4. The name, address, telephone number and e-mail of the
representative of the Recipient responsible for administration of the
program under this agreement Is:
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Name: Margo Castorena
Address: Housing. Human and Veteran Services
3301 East Tamiemi Trail
Citmr, Code: 34112 Phow 239. 262-2912
e-mail: Mary0Ca9t0rone0001a6rgov.net
3/13/2012 Item 16.D.5.
Grant #: HFZ28
Grant Solicitation #: LPZ05
Name: Margo Castorena
Address: Housing, Human and Veteran Services
3301 East Tamiami Trail
qty: Naples State: FI Zip Code: 34112 PWW 239-M-2912
eamak MergoQasbcrem0oobargoV.net
Reciplart CEO/CFO e-maik www.colliergov.neftmanservices
Upon change of representatives (names, addresses, telephone numbers and e-mall addresses) by either party, notice shall be
provided in writing to the other party and the notification attached to the originate of this Agreement.
Section IV. Termination
This agreement may be terminated by either party without cause upon no less than 30 calendar days written notice to the
other, said notice to be delivered by the U.S. Postal Service, or an expedited delivery carrier with evidence of completed
delivery in either instance. In the event funds used to support this agreement become unavailable the Department may
terminate this agreement upon no less than 24 hours notice, In writing, to the Recipient. in the event the Recipient fails to
comply with the terms and conditions of this agreement the Department may terminate the agreement upon no less than 24
hours (excluding Saturday, Sunday, and Holidays) no** In writing to the Recipient. The Department must specify in its notice
the circumstances and conditions pertaining to the temnination for failure to comply. The depmtmenrs failure to demand
performance of any provision of this agreement shag not be deemed a waiver of such performance nor shall the department's
waiver of any one breach of any provision of this agreement be deemed to be a waiver of any other breach and neither event
shall be construed to be a modification of the terms and conditions of this agreement. The provisions herein do not limit the
department's right to remedies at law or In equity.
Section V. Duration of the Grant Agreement
This Agreement shall begin on the date on which the last of the parties affixes he signature and shag and on June 30, 2012
unless otherwise terminated in accordance with Section IV.
Section VI. Notice
Any notice that Is required under this agreement shall be in writing, and sent by U.S. Postal Service or any expedited delivery
service that provides verification of delivery or by hand delivery. Said notice shall be sent to the representative of the recipient
responsible for administration of the grant, to the designated address contained in this agreement.
Section VII. Modification, Amendment, and Entirety of the Agreement
This agreement may only be modified or amended In writing with such motions or amendments duly signed by both.
parties. This agreement and Its attachments, 1, 11 & III and any Incorporated
referenced exhibits, together with any documents In
by reference, to Include but not be limited to the Grant Solichatlon and Rectos is Application, constitute the anti" of
the agreement. There are no other terns or conditions other than those contained herein. This agreement supersedes all
previous communication and representations. H any term or condition is legally determined to be unenforceable all remaining
terms and conditions remain In fug force and effect.
By signing this agreement the parties agree they have read and agree to the entirety as described above.
IN WITNESS THEREOF, the parties have caused this Z page agreement to be executed below.
RECIPIENT: Collier County Board of Qgu& C'ammissioners FLORIDA DEPARTMENT CHILDREN AND FAMILIES
Signature:
PrWffrype
Name:
Title:
Date:
STATE AGENCY 29 DIGIT FLAIR CODE ,
Federal Tax ID # (or SS1): 591000558 67
ATTEST-
DWIGHT E. BROCK, Clerk
By:
Signature:
PrhttlTyps Michael P. Cerroi
Name:
TitM: Regional 131m for
Data:
Recipient Fiscal Year Ending Date: AM
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AAPfftftl is to form & legal Sufftelenay
AsSIMint County Attorney
S� rV TN r -'J� 'i- (Z r"' %T S
AOftNse
1 Maintain,
support and
ExWW looW
HMIS
2 Shear
supportive
servIbeslcase
manageffoltfor
homeless
victims of
domestic
yioienoe
3
Case
Managmnent
and
transportation
for homeless
population
4
5
TOTAL 61011ANT
ATTACHMENT I
3/13/2012 Item 16.D.5.
i
i
• I I
Exhibtt 9
Proposed Budget at $63,397 Award Level
Sudoet Form
Age.riq Existing New Number of
Servios Servioe Perms
Name Homeless TO tae
21.132 1600 Served
Co�iler County Yes
21,132
21,133
The Shelter
for Abused
Vigmen and
Children
St. Matthew's
House
��M A
Total Persons
To Pe.Served
butrujum
Pleass list your grant acffvhy or use In order of priority. The nimdmum grant shall be $'100,000 Iq 2011-
2012. Only ft top seven (7) applostions shall reoeive this level of award.
All othergrants will be
awarded at $63,397, depending on the ra Wng of the application and available fixmding. Your order of
use on this form 81183 be AW to sat the approved budget, If your award Is at a lower grant level.
Aifiematively, you may submit twq EWiibft 9 txm; one for each grant award level.
1,
Grant AcEf *f Use
PM$9 use the saM6 We or desm"on used In the narrative. Be sure to identWy and IM
each aeNty to be fundad, 9 more than one to proposed for flrnding.
2. $ Requested
Ust the amount of Challenge Grant requested for each or-use separately and the
total amount of time Challenge Grant requested.
Comer Challenge Grant 2011 -12 Page 7 of 57
Page 3 of Grant HFZ2B
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3/13/2012 Item 16.D.5.
ATTACHMENT
3. Provider Name
iderttify the dpwft entity, perepn, or s enay to OSV out gmM may, or uee of to
Challenpe t3rmtt Pwvftg. N the leed 89KIW adll Perbetm the y dtrecfiy, offs the name
of the lead agency. If-anottw entity wpf terry out the etti ** under contract w"hihe lead
epenoy, provide the IVM name of that entity.
4. Eftft or Now Swvlos
Spey WKs her the activity or uas to be turd will duppm t an wdefp aery foe or use, or
Whether the funded 8QVv ty Is* new service to f 011 in unmet need.
6. Number of Hofneleep Paraone Server}
For eaoh GOtIvILY. identNy the s ithhatstt number of home
Colrier Challenge Grant
Page 4 of Grant W
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3/13/2012 Item 16.D.5.
Attachment H
2011/2012 CHALLENGE GRANT
REQUEST FOR RELEASE OF FUNDS SCHEDULE
In accordance with the terms and conditions of the Challenge Grant Agreement the Grantee has
been awarded the amount of S63,397.00 and the Departmerit shall release these fimds in
accordance with the following schedule, subject to the availability of funds:
DATE OF RELEASE OF FUNDS AMOK
The date of grant execution $31,698.50
June 04, 2012 but not later then June 15, 2012 $31,698.50
For each payment request the Recipient shall prepare and submit a request for release of funds on
the Recipient's stationary . The Department reserves the right and option of requesting additional
information from the Recipient if the information on the Recipients' request for release is
insufficient to make payment.
The Recipient shall provide the Department a copy of the Recipients fully executed agreement
with any sub recipients on or before June 04, 2012 for use of funds provided by this grant.
Failure by the Recipient to do so, shall delay the release of any farther request for release of
funds until such time the Department receives the executed agreements.
The Department will reserve the right and option to withhold the final release of payment
pending proof by the Recipient to the Department that they have reimbursed sub recipients for all
agreed to payments they have submitted for reimbursement prior to June 04, 2012.
Page 5 of Grant HFZ2B
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Attachment III
Quarterly Status Report
2012 CHALLENGE GRANT Grant # HMO
QUARTERLY REPORT
LEAD AGENCY: Collier County Board of County Commissioners
REPORT PERIOD — Check one:
Quarter ending: l ) (12/31/11 ) � /31/12 ) ( 6/30/12 )
Final: If this is your final report, the Lead Agency shall attach an evaluation of the grant's
effectiveness in achieving the intended purposes, in accordance with the application
instructions.
Provide a copy of this report to BOTH your DCF Contract Manager and to the Office on Homelessness.
1. Financial
Provide a line item review of the grant funds received and disbursed to sub- grantees for each activity .
or use contained in your Challenge Grant application.
Total Grant Award to Lead Agency:
Total Grant Received by Lead Agency:
(grant dews from the Dapartment by the Lead Agency)
Total Grant disbursed to Sub - grantees by
Lead Agency:
List each grant activity /use from the
Challenge Grant application
1.
2.
3.
4.
Original Amount
Awarded Sub - grantee
YTD
Grant amount Received Grant Balance Due
by the Sub- Cnsabee to the Sub - Grantee
2. Progress on Completion of the Grant Activity(s)
a. For each funded activity, complete the below table showing a comparison of work accomplished to date versus
planned timeframes for completion of the activity as outlined in your application.
Activity/Use Timeframe for completion according Actual date of completion
to the grant application
Page 6 of Grant # HFZ2B
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3/13/2012 Item 16.D.5.
b. Provide detailed wwlanations for any delays in carrying out a grant activity, reasons for any delays, and steps being
taken to assure completion of the activity or use by June 30, 2012.
e. Should any activity be identified as facing the likelihood of NOT BEING COMPLETED BY JUNE 30, 2012, list
e a 'v' e_m*dn the reason do activity will not be mnidatuL and describe eerreebve actions being taken (e g.
amendment to reduce grant award, return of funds, identification of other uses that could be completed by June 30, 2012
Performance Measures
The Lead Agency shall provide a thorough evaluation of the effectiveness of the Challenge Grant in achieving the stated
purpose set forth by the Lead Agency in its application for funding. The Lead Agency shall document progress toward
achieving the performance measures outlined in their application. In addition, die Lead Agency shall document and
report on the number of individuals served by each funded activity. Provide aggregate totals only.
Activity
Type of
Service
Provided
Number of
individuals
Served for the
Quarter
Number of
Individuals Served
during Grant
Period to date
Describe Population Served (eg.
Adults, Families, Children,
Youth, Veterans, general
ulatio etc.
CERTIFICATION OF ACCURACY
The above information is true and accurate, based upon documentation available for inspection at the offices of the Lead
Agency, as of the date executed below.
LEAD AGENCY CONTACT:
DATE: Print Name Signature
Page 7 of Grant # HFZ2B
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3/13/2012 Item 16.D.5.
Co er County
Public Sewbes DMsion
Housing, Human & Veteran Services
4.23 CERTIFICATION OF CONSISTENCY WITH CONTINUUM OF CARE PLAN
This is to certify that the following activities are consistent with the CoPher County's Continuum of Care
Piro.
1. Cp{ier Count HMiS is requesting funding to maintain, make better use of, and expand the
HUD mandated information system. The system is evolving as a more user friendly case
management tool for the agencies now currently participating in the HMS and will serve the
same role for new agencies entering the information system.
This project Is identified in part 3A— Continuum of Care (COC) Strategic Manning Objectives as
objective N 4 which is attached for your review following this Certification. As HMIS is the
community data collecting and coordinating tool and mandated by HUD, KMIS can be identified
with any of the S objectives.
2. The Sheker for Abused Wm, en aW CUldren Is requesting funding to provide shelter and case
management for homeless adult and child victims of domestic violence Wft in their emergency
shelter by party furwlet a full -time Shelter Advocate.
This project Is identified in part 3A — continuum of Care (CoC) Strategic Nanning Objectives as
objectives 4 3 and it 4 which are attached for your review following this lion.
3. St. Matt w's House is requesting funding to covers portion of an eking Structured Recovery
Program Case Manager's salary. The program is designed to prepare a person to leave St.
Matthew's House and successfully return to society. Also, funding will be used for
transportation expenses related to meeting the needs of the homeless population.
This project is identified in part 3A — Continuum of Care (C*C) Strategic Nanning Objectives as
objectives X3, and #4 which are attached for your review following this Certification.
Lead Agency Certifying Official and Title: Leo E. Ochs jr.. County Manager
Signature: r` Date: 8/03/2011
Housing,
Hunian and
gfLi 1_ 1 a DacLn t o of 97
«Carr Cdnb
3339 Tamiami Tral. East Su4e 211- Naples, FL 34112 -5361 ?
239 - 252 -CARE (2273) • 239 252 -HOWE (4663) • 239. 252 -CAFE (2233),239-252-RSVP (7787) , 239. 252 -VETS (8387) • www.coltivgcrv,netfiwmanseMces I
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3/13/2012 Item 16.D.5.
AGREEMENT BETWEEN COLLIER COUNTY
AND
ST. MATTHEW'S HOUSE, INC.
State of Florida Homeless Assistance Challenge Grant# HFZ2B
THIS AGREEMENT is entered into this day of , 2012, by
and between Collier County (hereinafter referred to as "County ") and the ST. MATTHEW'S
HOUSE, Inc., a private not - for - profit corporation existing under the laws of the State of Florida,
having its principal office at 2001 Airport Road South, Naples, FL 34112, and its Federal Tax
Identification number as 65- 1110501 and DUNS# 831093653 (hereinafter referred to as
"Subrecipient ").
WHEREAS, Collier County has entered into a Challenge Grant Agreement with the
State of Florida Department of Children and Families hereinafter referred to as the "Challenge
Agreement," in which Collier County was awarded the sum of $63,397 to provide homeless
assistance as described in Collier County's application dated August 3, 2011; and approved by
the Board of County Commissioners on July 26, 2011 Item 16D 10. Apok
WHEREAS, Collier County believes it to be in the public interest to provide certain
activities required by the Challenge Grant Agreement to Collier County residents through the
Subrecipient according to this Agreement, and all other terms and conditions as specified; and
WHEREAS, Collier County, in accordance with the State Challenge Grant (SCG) terms,
and Subrecipient desire to provide the activities specified in the SCG application; and
WHEREAS, Collier County further agrees that it will use due diligence in supervising
the Subrecipient to assure that funds are expended for the purposes intended and that a full
accounting for these grant funds are made.
NOW, THEREFORE, in consideration of the mutual covenants and obligations herein
contained, including the attachments, and subject to the terms and conditions hereinafter stated,
the Parties hereto understand and agree as follows:
I: DEFINITION
DEFINITIONS
(1) "CCHHVS" means Collier County Housing, Human & Veteran Services
2012 Challenge Grant
St. Matthew's House
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3/13/2012 Item 16.D.5.
Department and where applicable, it's authorized representative(s).
(2) "CCHHVS Approval" means the written approval of the CCHHVS Director or
designee.
(3) "COUNTY" means Collier County, and where applicable, it's authorized
representative(s).
(4) "DCF" means the State of Florida Department of Children and Families as the
agent for the State Office on Homelessness.
(5) "SCG" means the State Challenge Grant as authorized in Section 420.622(4), Fla.
Stat.
(6) "SUBRECIPIENT" means St. Matthew's House, Inc.
(7) "Homeless" as defined by Section 420.621, Fla. Stat.
(8) "Program Beneficiaries" means homeless persons or those at risk of becoming
homeless.
(9) "Project" means the work contemplated to be performed as set forth in Exhibit
44A "
II: SCOPE OF SERVICES
The Subrecipient, in a manner satisfactory to County, shall carry out or cause to be carried out all
services described or referred to in Exhibit "A," and shall submit each request for reimbursement
using the cover sheet in Exhibit "B," which are attached hereto and made a part hereof One
hundred percent (100 %) of the beneficiaries of a project funded under this Agreement must be
persons who are homeless or at -risk of homelessness.
III: TIME OF PERFORMANCE
The effective date of this Agreement and all rights and duties designated hereunder are
contingent upon the timely release of funds for this project by the State under the SCG. The
effective date shall be as of the date first hereon written and the services of the Subrecipient shall
be undertaken and completed in light of the purposes of this Agreement. In any event, all
services required hereunder shall be completed by the Subrecipient by June 30, 2012. No
exceptions or extensions shall be granted. Any funds not obligated by the expiration date of this
Agreement shall automatically revert to the County.
IV: CONSIDERATION AND LIMITATION OF COSTS
Subrecipient shall be reimbursed by the County using SCG funds for allowable costs determined
by the County, in an amount not to exceed $21,133.00 (TWENTY ONE THOUSAND ONE
HUNDRED THIRTY THREE AND 00 /100 DOLLARS) for the services described in Exhibit
"A." In the event the project costs exceed the stated amount, Subrecipient shall be responsible
for the excess. The County reserves the right to inspect records and project sites to determine
2012 Challenge Grant
St. Matthew's House
Page 2 of 17
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3/13/2012 Item 16.D.5.
that reimbursement and compensation requests are reasonable. The County also reserves the AMW
right to hold payment until adequate documentation has been provided and reviewed, but such
payments shall not be arbitrarily nor unreasonably withheld if adequate documentation as
defined by DCF regulations is provided.
Subrecipient may submit a final invoice upon completion with a letter requesting closeout of the
project. Final payment shall be made after the County has determined that all services have been
rendered, files and documentation delivered, and units have been placed in service in full
compliance with DCF regulations, including submission of a completion report and
documentation of eligible occupancy, property standards and applicable restrictions. Said
determination shall be made within reasonable time, but no later than forty-five (45) days after
Subrecipient has submitted its final invoice.
V: PAYMENTS
A. Invoices that have been approved by the Subrecipient may be paid directly by CCHHVS,
or CCHHVS shall reimburse the Subrecipient. In both cases, payment will be limited to
items in Exhibit A.
B. Subrecipient shall submit payment requests to CCHHVS using the cover sheet in Exhibit
iB," which is attached hereto and made a part hereof. These requests will only be
approved if:
1. The contractor's /vendor's requests for payment has been reviewed and approved
by the Subrecipient as stated on the Request for Payment and the attached original
invoice. In no event shall CCHHVS provide advance funding to the Subrecipient
or any other subcontractors /vendors hereunder.
2. For purposes of this section, originals of invoices, receipts, or other evidence of
indebtedness shall be considered proper documentation. When original documents
cannot be presented, the Subrecipient must adequately justify their absence, in
writing, and furnish copies.
3. Upon receipt of the above enumerated documentation, and approval by
Subrecipient, payment shall be made by the CCHHVS.
C. All disbursements by the Subrecipient must be fully documented to CCH 4VS so as to be
available, on request, for inspection or audit in accordance with the provisions of Article
Nine herein.
D. The County shall pay the Subrecipient for the performance of this Agreement upon
completion or partial completion of the work tasks as accepted and approved by
CC14HVS pursuant to the submittal of monthly progress reports as identified in Exhibit
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E. Payment shall be made to the Subrecipient when requested as work progresses; but not
more frequently than once per month.
F. Adherence to the work schedule, when appropriate, will be required unless modified in
writing by the parties.
G. Payment will be made upon receipt of a proper invoice and upon approval by the
CCHHVS, or its designee, and in compliance with Section 218.70, Fla. Stat., otherwise
known as the "Local Government Prompt Payment Act ".
H. Subrecipient shall render a final and complete statement to CCHHVS of all costs and
charges for services not previously invoiced. The CCHHVS shall not be responsible for
payments of any charges, claims or demands of the Subrecipient incurred after June 30,
2012.
VI: COMPLIANCE WITH LOCAL AND STATE RULES, REGULATIONS
AND LAWS
During the performance of this Agreement, the Subrecipient agrees to comply with any
applicable laws, rules, regulations and orders that may be applicable to SCG activities as defined
in Section 420.621, Fla. Stat. through 420.626, Fla. Stat.
No funds provided by this grant may be expended for the purpose of lobbying the legislature, the
judicial branch or a state agency. Subrecipient shall permit DCF or CCHHVS personnel or
representatives to monitor the services, which are the subject of this SCG.
The Subrecipient is required to participate in the local homeless management information system
for the continuum of care in conformance with state and federal law.
I. THE SUBRECIPIENT AGREES:
A. Federal Law and Prohibitions against Lobbying
If this agreement is funded by the use of federal funds the Recipient shall comply with any and
all of the provisions of federal law and regulation including, but not limited to 45 CFR, Parts 74
and 92, the Clean Air Act and Federal Water Pollution Control Act as applicable, the Energy,
Policy and Conservation Act (Public Law 94 -163) and any Executive Orders pertaining to the
use of the grant funds. No federal funds may be used by the Recipient or its employees or agents
for lobbying Congress of the Florida Legislature. The Recipient shall not employ unauthorized
aliens. The Recipient shall comply with all laws, orders, and regulations pertaining to Equal
Employment Opportunity. If applicable, the Recipient shall comply with the Pro - Children Act of
1994.
B. Risk Prevention and Incident Reporting
The Subrecipient shall comply with CFOP 215 -6 for establishing risk prevention and reporting
any incident listed in CFOP 215 -6. The Subrecipient shall immediately report any knowledge or
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reasonable suspicion of abuse, neglect, or exploitation of a child, aged person, or disabled adult
to the Florida Abuse Hotline at telephone number 1- 800- 96ABUSE. This requirement applies to
both the Subrecipient and its employees.
C. Confidentiality of Client Information
The Subrecipient shall not use or disclose any information concerning any clients or persons
served by occasion of this agreement for any purpose prohibited by state or federal law or
regulations except with the prior written consent of a person legally empowered to give that
consent or when authorized by law.
D. Civil Rights Requirements
The Subrecipient shall comply with all civil rights laws, regulations, and orders including, but
not limited to, Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of
1990, the Florida Civil Rights Act of 1992, and 45 CFR Parts 80, 83, 84, 90, and 91. The
Subrecipient shall not discriminate against any employee or applicant on the basis of race, color,
gender, national origin, disability, age, or marital status.
E. Health Insurance Portability and Accountability Act
The Recipient shall, where applicable, comply with the Health Insurance Portability and
Accountability Act (42 U.S.C. 1320d) as well as all regulations promulgated pursuant to the act
(45 CFR Parts 160, 162, and 164).
F. Emergency Preparedness
The Subrecipient shall develop and submit to the County an emergency preparedness plan not
later than 30 days after execution of this agreement and updated plans shall be submitted at least
annually thereafter.
G. Whistleblower's Act Requirements
In accordance with section 112.3187(2), Florida Statutes (F.S.), agencies or independent
contractors shall not retaliate against an employee for reporting violations of law to an
appropriate agency that creates substantial and specific danger to the public's health, safety, or
welfare. Furthermore, agencies or independent contractors shall not retaliate against any person
who discloses information to an appropriate agency alleging improper use of governmental
office, gross waste of funds, or any other abuse or gross neglect of duty on the part of an agency,
public officer, or employee. Employees and persons may file with the Office of Chief Inspector
General, Agency Inspector General, the Florida Commission on Human Relations or the
Whistle - blower's Hotline number at 1- 800 -543 -5353.
H. Support to the Deaf or Hard -of- Hearing
(1) The Subrecipient shall comply with section 504 of the Rehabilitation Act of 1973, 29 794, as
implemented by 45 C.F.R. Part 84 (hereinafter referred to as Section 504), the Americans with
Disabilities Act of 1990, 42 12131, as implemented by 28 C.F.R. Part 35 (hereinafter referred to
as ADA), and the Children and Families Operating Instruction (CFOP) 60 -10, Chapter 4, entitled
"Auxiliary Aids and Services Persons with Hearing Impairment."
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(2) The Subrecipient shall, if the Subrecipient employs 15 or more employees, designate a
Single- Point -of- Contact (one per firm) to ensure effective communication with deaf or hard -of-
hearing customers or companions in accordance with Section 504, the ADA, and CFOP 60 -10,
Chapter 4. The name and contact information for the provider's Single- Point -of- Contact shalt be
furnished to the department's Grant or Contract Manager within 14 calendar days of the effective
date of this requirement.
(3) The Subrecipient shall, within 30 days of the effective date of this requirement, contractually
require that its partners, subcontractors and agents comply with section 504, the ADA, and
CFOP 60 -10, Chapter 4. A Single- Point -of- Contact shall be required for each Subrecipient that
employs 15 or more employees. This Single- Point -of- Contact will ensure effective
communication with deaf or hard -of- hearing customers or companions in accordance with
Section 504 and the ADA and coordinate activities and reports with the provider's Single- Point-
of- Contact.
(4) The Single- Point -of- Contact shall ensure that employees are aware of the requirements, roles
& responsibilities, and contact points associated with compliance with Section 504, the ADA,
and CFOP 60 -10, Chapter 4. Further, employees of Subrecipient with 15 or more employees
shall attest in writing that they are familiar with the requirements of Section 504, the ADA, and
CFOP 60-10, Chapter 4. This attestation shall be maintained in the employee's personnel file.
(5) The Subrecipients Single- Point -of- Contact will ensure that conspicuous Notices which
provide information about the availability of appropriate auxiliary aids and services at no -cost to
the deaf or hard -of- hearing customers or companions are posted near where people enter or are
admitted within the agent locations. Such Notices must be posted immediately, but not later than
March 12, 2010, with respect to current providers (partners, subcontractors, and agents). The
approved Notice can be downloaded through the Internet at:
http: / /www.dcf. state. fl. us /admin/ig/eivilrights.shtml.
(6) The Subrecipient shall document the customer's or companion's preferred method of
communication and any requested auxiliary aids /services provided in the customer's record.
Documentation, with supporting justification, must also be made if any request was not honored.
The Subrecipient shall submit Compliance Reports monthly, not later than the 15th day of each
month, to the department's Grant or Contract Manager. The Subrecipient shall distribute
Customer Feedback forms to customers or companions, and provide assistance in completing the
forms as requested by the customer or companion.
(7) If customers or companions are referred to other agencies, the Subrecipient must ensure that
the receiving agency is notified of the customer's or companion's preferred method of
communication and any auxiliary aids /service needs.
1. Return of Funds
The Subrecipient shall promptly return to the County any overpayments due to unearned funds,
disallowed or ineligible expenditures, or accounting or record keeping errors. The Subrecipient
shall return such excess funds immediately upon discovery by it or its employees or upon
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receiving written notice from the County.
VII: PROJECT PUBLICITY
Any news release or other type of publicity pertaining to the project as stated herein must
recognize the County as the recipient funded by the State of Florida Office on Homelessness
through the Department of Children and Families as the entity that provided funds for the
project.
VIII: MANAGEMENT ASSISTANCE
CCHHVS will be available to the Subrecipient to provide guidance on SCG requirements.
IX: MAINTENANCE OF RECORDS
Subrecipient shall maintain the following records.
A. Subrecipient shall maintain such records, accounts, property records, and personnel
records, as are deemed necessary by the CCHHVS to assure proper accounting of project
funds and compliance with the provisions of this Agreement.
The SUBRECIPIENT shall maintain all necessary financial records as required by
DCF Regulations and shall maintain the following financial records:
1. An invoice and a copy of a warranty for all items purchased and paid for
under standard Subrecipient procedures.
2. The current, prevailing Agreement, all project contracts, and
corresponding billings.
B. Subrecipient shall maintain project records and financial information so that the State
could conduct an audit of SCG activities and funds. All audits covering the use of SCG
funds shall be provided to CCHHVS.
C. All records and contracts of whatever nature required by this Agreement shall be
available for audit, inspection or copying at any time during normal business hours and as
often as the CCHHVS or DCF, may deem necessary. CCHHVS shall have the right to
obtain and inspect any audit pertaining to the performance of this Agreement made by
any local, state or federal agency. Subrecipient shall retain all of its records and
supporting documentation applicable to the Agreement for a period of not less than six
(6) years after the starting date of this SCG Agreement or, if audit findings have not been
resolved at the end of the six (6) year period, the records shall be retained until resolution
of the audit findings. State auditors and any person duly authorized by DCF or CCHHVS
shall have the right to examine any of the said materials at any time during regular
business hours.
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D. Subrecipient shall allow public access to all documents, papers, letters or other materials
subject to the provisions of Chapter 119, Fla. Stat., and made or received by the
Subrecipient in conjunction with this SCG.
X: MONTHLY REPORTS AND EVALUATION
Subrecipient agrees to provide the CCHHVS with monthly status reports no later than the 10'' of
every month as shown in Exhibit C beginning the month of contract execution. A final report
summarizing progress, timetables, and financial information for monitoring and evaluating all
aspects of project activities must be provided prior to grant closeout.
XI: INDEPENDENT AGENT AND EMPLOYEES
Subrecipient agrees that, in all matters relating to this Agreement, it will be acting as an
independent agent and that its employees are not Collier County employees and are not subject
to the County provisions of the law applicable to County employees relative to employment,
hours of work, rates of compensation, leave, unemployment compensation and employee
benefits.
XII: CONTRACTS
All contracts made by the Subrecipient to carry out the activities described in Exhibit "A" shall
be made in accordance with all applicable laws, rules and regulations stipulated in this
Agreement. Any work or services contracted hereunder shall be specified by written contract or
Agreement and shall be subject to each Article set forth in this Agreement and written approval
of CCHHVS.
All improvements specified in Exhibit "A" shall be performed by Subrecipient employees, or
shall be put out to competitive bidding under a procedure acceptable to the County and state
requirements. Subrecipient shall enter into contract for improvements with the lowest responsive
and responsible bidder. Contract administration shall be handled by Subrecipient and monitored
by the County, which shall have access to all records and documents related to the project.
XIII: CONFLICT OF INTEREST
No employee, agent, consultant, officer or elected official or appointed official of the
Subrecipient who exercises or have exercised any function or responsibility with respect to SCG
activities assisted under or who are in the position to participate in a decision making process or
gain inside information with regard to such activities, may obtain a financial interest or benefit
from a SCG assisted activity, or have a financial interest in any contract, subcontract or
agreement with respect to an SCG assisted activity or with respect to the proceeds of the SCG
assisted activity, either for themselves or those with whom they have family or business ties,
during their tenure or for one year thereafter.
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XIV: INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify and hold
harmless Collier County, its officers and employees from any and all liabilities, damages, losses
and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful conduct of the
SUBRECIPIENT or anyone employed or utilized by the SUBRECIPIENT in the performance of
this Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified party or
person described in this paragraph. This section does not pertain to any incident arising from the
sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of
sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes.
XV: INSURANCE
Subrecipient agrees this coverage shall be provided on a primary basis. Unless expressly waived
in writing by the County, Subrecipient shall provide the following:
COMMERCIAL GENERAL LIABILITY
The SUBRECIPIENT shall furnish to the Housing and Human Services
Department, Certificate(s) of Insurance evidencing insurance coverage that meets
the requirements as outlined below:
(a) Workers' Compensation as required by Chapter 440, Florida
Statutes.
(b.) Public Liability Insurance on a comprehensive basis in an amount
no less than $300,000 per occurrence for combined Bodily Injury
and Property Damage. Collier County must be shown as an
additional insured with respect to this coverage.
(c.) Automobile Liability Insurance covering all owned, non -owned
and hired vehicles used in connection with this contract in an
amount not less than $300,000 per occurrence for combined Bodily
Injury and Property Damage.
XVI: WAIVER
Subrecipient will not waive any of the duties and obligations under the contract without the
express written consent of Collier County.
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XVII: SALES TAX INDEMNIFICATION
The State of Florida requires payment of sales tax on the transfer of tangible personal property.
CCHHVS will provide a resale certificate to be completed by the Subrecipient whereby
Subrecipient represents and warrants that it has filed for and received an exemption from Florida
Department of State for sales taxes. Subrecipient further agrees to indemnify and hold harmless
Collier County from any and all taxes, penalties, interest and professional fees associated with
the collection of any sales tax under the SCG.
XVIII: AMENDMENT; NON - ASSIGNABILITY; MERGER AND SEVERABILITY
The County may, at its discretion, amend this Agreement to conform to changes required by
Federal, State, County, or DCF guidelines„ directives, and objectives. Such amendments shall be
incorporated by written amendment as a part of this Agreement and shall be subject to approval
of the County. Except, as otherwise provided herein, no amendment to this Agreement shall be
binding on either party unless in writing, approved by the County and signed by each Party's
authorized representatives. This Agreement may not be extended beyond June 30, 2012.
Subrecipient may not assign this Agreement without the prior written consent of Collier County
and DCF.
This Agreement and its provisions merge any prior agreements, if any, between the parties hereto
and constitutes the entire understanding. The parties hereby acknowledge that there have been
and are no representations, warranties, covenants, or undertakings other than those expressly set
forth herein. If any provision of this Agreement is held invalid, the remainder of this Agreement
shall not be affected thereby if such remainder would then continue to conform to the terms and
requirements of applicable law.
XIX: TERMINATION
TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its obligations
under this Agreement, or if either party shall violate any of the covenants, agreements, or
stipulations of this Agreement, either party shall thereupon have the right to terminate this
Agreement in whole or part by giving written notice of such termination to the other party and
specifying therein the effective date of termination.
2. TER1yIII�TATIQN FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any reason,
terminate this Agreement upon ten ( 10) working days written notice to the other party. Upon
termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant to this
Agreement through and including the date of termination.
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3. TERMINATION DUE TO CESSATION
In the event the grant to the County is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that DCF specifies.
4. GRANT CLOSEOUT PROCEDURES
Subrecipient's obligation to the County shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but not be limited to: making
final payments, disposing of program assets (including the return of all unused materials,
equipment, unspent cash advances, program income balances, and receivable accounts to the
County), and determining the custodianship of records.
XX: HEADINGS
All articles and descriptive headings of paragraphs in this Agreement are inserted for
convenience only and shall not affect the construction or interpretation hereof.
XXI: NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered to
Collier County Housing and Human Services Department at its office, presently located at 3339
E. Tamiami Trail, Suite 211, Naples, Florida 34112 -5361 and to Subrecipent when delivered to
its office at the address listed on this Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
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IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals.
ATTEST:
Dwight E. Brock, Clerk of Courts
By:
Dated:
(SEAL)
, Deputy Clerk
Witnesses:
First Witness
Type/print witness name
Wetness"
61
Type/prinf.Witness name
Approved as to form and
Legal sufficiency:
Jennifer B. White
Assistant County Attorney
2012 Challenge Grant
St. Matthew's House
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
M-
FRED W. COYLE, CHAIRMAN
ST. MATTHEW'S HOUSE, INC., a private
not-for-profit corporation existing under the
laws of the State of Florida
By:
Subrecipient Signature
Type Print Subrecipient 6ame and title
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EXHIBIT "A"
SCOPE OF SERVICES
I. THE SUBRECTPIENT AGREES TO
A. PROJECT SCOPE:
This grant request will be used to pay for the partial salary, benefits and taxes of one full -time
Case Manager who will work directly with the Structured Recovery Program run by St.
Matthew's House. In addition, the grant funds will be used to pay for transportation expenses for
residents to get to vital appointments and meetings. The transportation will be provided by St.
Matthew's House vehicles or will be by means of public transportation through bus tokens.
B. BUDGET:
Challenge Grant funding for
Partial- Salary, benefits, taxes
for a Case Manger $16,333.00
Transportation Expenses $ 4,800.00
Total Budget $21.133.00
C. STAFFING: Provide list of staff sn2cified in A roiect Sco and B Bud et above if
ap licable.
D. FORMER PROJECTS: Failure to adequately maintain any former State of Florida funded
projects may result in the delay of processing reimbursement requests for ongoing activities or in
the forfeiture of future State of Florida Challenge Grant funds.
E. WORK SCHEDULE: The time frame for com lesion of the outlined activities shall be:
Project to be completed no later than June 30, 2012.
F. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to the
CCHHVS coordinator outlining the status of specific activities under the project. Each report
must account for the total activity for which the SUBRECIPIENT is reimbursed with State
Challenge Grant funds, in part or in whole, and which is required in fulfillment of their
obligations regarding the Project. The progress reports shall be used as an additional basis for
CCHHVS approval of invoices, etc. for reimbursement. The Subrecipient may be responsible
for providing all reporting data to Collier County upon request regarding the Federal
Funding Accountability and Transparency Act (FFATA.)
G. COMPENSATION: The County shall pay the SUBRECIPIENT for the performance of
this Agreement upon completion or partial completion of the work tasks as accepted and
approved by HHVS pursuant to the submittal of monthly progress reports as identified in
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Article Ten. Payments shall be made to the SUBRECIPIENT when requested as work
progresses, but not more frequently than once per month. Adherence to the work
schedule identified in Exhibit A, Article F, will be required, unless modified in writing by
the parties. Payment will Payment will be made upon receipt of a proper invoice and
upon approval by the or his designee; and in compliance with Section 218.70, Fla. Stat.,
otherwise known as the "Local Government Prompt Payment Act ".
H. PROJECT WORK PLAN:
The following Project Work Plan is in effect for program monitoring requirements only
and as such, is not intended to be used as a payment schedule.
Date Start
Date End
Work Plan
3/13/2012
06/30/2012
Continue implementing the homelessness programs.
Provide all reports to HHVS as required.
I. PAYMENT SCHEDULE:
The following table details the project deliverables and payment schedule.
Deliverable Payment Schedule
Operating and Upon invoicing of allowable expenses
Transportation Ex roses
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EXHIBIT "B"
St. Matthew's Mouse, Inc.
STATE OF FLORIDA HOMELESS ASSISTANCE CHALLENGE GRANT
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: St. Matthew's House, Inc.
Subrecipient Address: 2001 Airport Rd South. Naples, FL 34112
Project Name: Challenge Grant — Case Managergransportation
Project No: HFZ2B Payment Request #
Dollar Amount Requested: S
SECTION 11: STATUS OF FUNDS
1. Grant Amount Awarded
21,133
2. Sum of Past Claims Paid on this Account $
3. Total Grant Amount Awarded Less Sum $
Of Past Claims Paid on this Account
4. Amount of Previous Unpaid Requests
5. Amount of Today's Request $
6. Current Grant Balance (Initial Grant Amount Awarded $
Less Sum of all requests)
7. If applicable amount held as retainage to date $
by the County, if not retained by the sub- recipient
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the County and the Sub - recipient. I also certify that the
amount of the Request for Payment is not in excess of current needs.
Signature Date
Title
Authorizing Grant Coordinator
Supervisor (approval authority under $14,999)
Dept Director (approval required $15,000 and above)
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EXHIBIT "C"
St. Matthew's House, Inc.
STATE OF FLORIDA HOMELESS ASSISTANCE CHALLENGE GRANT
MONTHLY PROGRESS REPORT
Complete farm far past month and submit to HHVS staff by the I ffh of the following month.
Status Report for Month of Submittal Date:
Project Name Challenge Grant — Case Manager/Transportation
Project Number HFZ213 Activity Number
Subrecipient: St. Matthew's House. Inc.
Contact Person Lou/Caren
Telephone: 239 -774 -0500 Fax:
E -mail: lhoecsted(ra stmatthewshouse.orc or carenQstmatthewshouse.org
Performance Measures
1. Activity Status/Milestones (describe any action taken, relating to this project, during the
past month):
2. What events /actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this project.
Please list and attach any recent media coverage of your organization relating to
this project.
4. List any additional data relevant to the outcome measures listed on the application
for this project.
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Progress on Completion of the Grant Activity(s)
For each funded activity, provide a concise written narrative that compares work
accomplished to date versus planned timeframes for completion of the activity as outlined in
your application.
Provide detailed explanations for any delays in carrying out a grant activity, its cause, and
steps being taken to assure completion of the activity or use by June 30, 2012.
Should any activity be identified as facing the likelihood of NOT BEING COMPLETED
BY JUNE 30, 2012, report on the activity, the cause, and corrective actions (amendment to
reduce grant award, return of funds, and identification of other uses that could be completed
by June 30, 2012 etc.).
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AGREEMENT BETWEEN COLLIER COUNTY
AND
SAWCC, INC. (THE SHELTER FOR ABUSED WOMEN & CHILDREN, INC.)
State of Florida Homeless Assistance Challenge Grant# HFZ2B
THIS AGREEMENT is entered into this day of , 2012, by
and between Collier County (hereinafter referred to as "County ") and the SAWCC, Inc., a
private not - for - profit corporation existing under the laws of the State of Florida, having its
principal office at P.O. Box 10102, Naples, FL 34101, and its Federal Tax Identification number
as 59- 2752895 and DUNS# of 836680769, hereinafter referred to as "Subrecipient."
WHEREAS, Collier County has entered into a Challenge Grant Agreement with the
State of Florida Department of Children and Families hereinafter referred to as the "Challenge
Agreement," in which Collier County was awarded the sum of $63,397 to provide homeless
assistance as described in Collier County's application dated August 3, 2011; and approved by
the Board of County Commissioners on July 26, 2011 Item 16D 10.
WHEREAS, Collier County believes it to be in the public interest to provide certain
activities required by the Challenge Grant Agreement to Collier County residents through the
Subrecipient according to this Agreement, and all other terms and conditions as specified; and
WHEREAS, Collier County, in accordance with the State Challenge Grant (SCG) terms,
and Subrecipient desire to provide the activities specified in the SCG application; and
WHEREAS, Collier County further agrees that it will use due diligence in supervising
the Subrecipient to assure that funds are expended for the purposes intended and that a full
accounting for these grant funds are made.
NOW, THEREFORE, in consideration of the mutual covenants and obligations herein
contained, including the attachments, and subject to the terms and conditions hereinafter stated,
the Parties hereto understand and agree as follows:
I: DEFINITION
DEFINITIONS
(1) "CCHHVS" means Collier County Housing, Human & Veteran Services
Department and where applicable, it's authorized representative(s).
(2) "CCHHVS Approval'' means the written approval of the CCHHVS Director or
designee.
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(3) "COUNTY" means Collier County, and where applicable, it's authorized Amok
representative(s).
(4) "DCF" means the State of Florida Department of Children and Families as the
agent for the State Office on Homelessness.
(5) "SCG" means the State Challenge Grant as authorized in Section 420.622(4), Fla.
Stat.
(6) "SUBRECIPIENT" means Shelter for Abused Women & Children
(7) "Homeless" as defined by Section 420.621, Fla. Stat.
(8) "Program Beneficiaries" means homeless persons or those at risk of becoming
homeless.
(9) "Project" means the work contemplated to be performed as set forth in Exhibit
«A
II: SCOPE OF SERVICES
The Subrecipient, in a manner satisfactory to County, shall carry out or cause to be carried out all
services described or referred to in Exhibit "A," and shall submit each request for reimbursement
using the cover sheet in Exhibit "B," which are attached hereto and made a part hereof. One
hundred percent (100 %) of the beneficiaries of a project funded under this Agreement must be
persons who are homeless or at -risk of homelessness.
III: TIME OF PERFORMANCE
The effective date of this Agreement and all rights and duties designated hereunder are
contingent upon the timely release of funds for this project by the State under the SCG: The
effective date shall be as of the date first hereon written and the services of the Subrecipient shall
be undertaken and completed in light of the purposes of this Agreement. In any event, all
services required hereunder shall be completed by the Subrecipient by June 30, 2012. No
exceptions or extensions shall be granted. Any funds not obligated by the expiration date of this
Agreement shall automatically revert to the County.
IV: CONSIDERATION AND LIMITATION OF COSTS
Subrecipient shall be reimbursed by the County using SCG funds for allowable costs determined
by the County, in an amount not to exceed 521,132.00 (TWENTY ONE THOUSAND ONE
HUNDRED THIRTY TWO AND 00/100 DOLLARS) for the services described in Exhibit
"A." In the event the project costs exceed the stated amount, Subrecipient shall be responsible
for the excess. The County reserves the right to inspect records and project sites to determine
that reimbursement and compensation requests are reasonable. The County also reserves the
right to hold payment until adequate documentation has been provided and reviewed, but such
payments shall not be arbitrarily nor unreasonably withheld if adequate documentation as
defined by DCF regulations is provided.
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Subrecipient may submit a final invoice upon completion with a letter requesting closeout of the
project. Final payment shall be made after the County has determined that all services have been
rendered, files and documentation delivered, and units have been placed in service in full
compliance with DCF regulations, including submission of a completion report and
documentation of eligible occupancy, property standards and applicable restrictions. Said
determination shall be made within reasonable time, but no later than forty -five (45) days after
Subrecipient has submitted its final invoice.
V: PAYMENTS
A. Invoices that have been approved by the Subrecipient may be paid directly by CCHHVS,
or CCHHVS shall reimburse the Subrecipient. In both cases, payment will be limited to
items in Exhibit A.
B. Subrecipient shall submit payment requests to CCHHVS using the cover sheet in Exhibit
"B," which is attached hereto and made a part hereof. These requests will only be
approved if:
1. The contractor's/vendor's requests for payment has been reviewed and approved
by the Subrecipient as stated on the Request for Payment and the attached original
invoice. In no event shall CCHHVS provide advance funding to the Subrecipient
or any other subcontractors /vendors hereunder.
2. For purposes of this section, originals of invoices, receipts, or other evidence of
indebtedness shall be considered proper documentation. When original documents
cannot be presented, the Subrecipient must adequately justify their absence, in
writing, and furnish copies.
3. Upon receipt of the above enumerated documentation, and approval by
Subrecipient, payment shall be made by the CCHHVS.
C. All disbursements by the Subrecipient must be fully documented to CCHHVS so as to be
available, on request, for inspection or audit in accordance with the provisions of Article
Nine herein.
D. The County shall pay the Subrecipient for the performance of this Agreement upon
completion or partial completion of the work tasks as accepted and approved by
CCHHVS pursuant to the submittal of monthly progress reports as identified in Exhibit
E. Payment shall be made to the Subrecipient when requested as work progresses; but not
more frequently than once per month.
F. Adherence to the work schedule, when appropriate, will be required unless modified in
writing by the parties.
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G. Payment will be made upon receipt of a proper invoice and upon approval by the
CCHHVS, or its designee, and in compliance with Section 218.70, Fla. Stat., otherwise
known as the "Local Government Prompt Payment Act ".
H. Subrecipient shall render a final and complete statement to CCHHVS of all costs and
charges for services not previously invoiced. The CCHHVS shall not be responsible for
payments of any charges, claims or demands of the Subrecipient incurred after June 30,
2012.
VI: COMPLIANCE WITH LOCAL AND STATE RULES, REGULATIONS
AND LAWS
During the performance of this Agreement, the Subrecipient agrees to comply with any
applicable Iaws, rules, regulations and orders that may be applicable to SCG activities as defined
in Section 420.621, Fla. Stat. through 420.626, Fla. Stat.
No funds provided by this grant may be expended for the purpose of lobbying the legislature, the
judicial branch or a state agency. Subrecipient shall permit DCF or CCHHVS personnel or
representatives to monitor the services, which are the subject of this SCG
The Subrecipient is required to participate in the local homeless management information system
for the continuum of care in conformance with state and federal law.
I. THE SUBRECIPIENT AGREES:
A. Federal Law and Prohibitions Against Lobbying
If this agreement is funded by the use of federal funds the Recipient shall comply with any and
all of the provisions of federal law and regulation including, but not limited to 45 CFR, Parts 74
and 92, the Clean Air Act and Federal Water Pollution Control Act as applicable, the Energy,
Policy and Conservation Act (Public Law 94 -163) and any Executive Orders pertaining to the
use of the grant funds. No federal funds may be used by the Recipient or its employees or agents
for lobbying Congress of the Florida Legislature. The Recipient shall not employ unauthorized
aliens. The Recipient shall comply with all laws, orders, and regulations pertaining to Equal
Employment Opportunity. If applicable, the Recipient shall comply with the Pro - Children Act of
1994.
B. Risk Prevention and Incident Reporting
The Subrecipient shall comply with CFOP 215 -6 for establishing risk prevention and reporting
any incident listed in CFOP 215 -6. The Subrecpient shall immediately report any knowledge or
reasonable suspicion of abuse, neglect, or exploitation of a child, aged person, or disabled adult
to the Florida Abuse Hotline at telephone number 1- 800- 96ABUSE. This requirement applies to
both the Subrecipient and its employees.
C. Confidentiality of Client Information
The Subrecpient shall not use or disclose any information concerning any clients or persons
served by occasion of this agreement for any purpose prohibited by state or federal law or
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regulations except with the prior written consent of a person legally empowered to give that
consent or when authorized by law.
D. Civil Rights Requirements
The Subrecpient shall comply with all civil rights laws, regulations, and orders including, but not
limited to, Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990,
the Florida Civil Rights Act of 1992, and 45 CFR Parts 80, 83, 84, 90, and 91. The Subrecpient
shall not discriminate against any employee or applicant on the basis of race, color, gender,
national origin, disability, age, or marital status.
E. Health Insurance Portability and Accountability Act
The Recipient shall, where applicable, comply with the Health Insurance Portability and
Accountability Act (42 U.S.C. 1320d) as well as all regulations promulgated pursuant to the act
(45 CFR Parts 160, 162, and 164).
F. Emergency Preparedness
The Subrecipient shall develop and submit to the County an emergency preparedness plan not
later than 30 days after execution of this agreement and updated plans shall be submitted at least
annually thereafter.
G. Whistleblower's Act Requirements
In accordance with section 112.3187(2), Florida Statutes (F.S.), agencies or independent
contractors shall not retaliate against an employee for reporting violations of law to an
appropriate agency that creates substantial and specific danger to the public's health, safety, or
welfare. Furthermore, agencies or independent contractors shall not retaliate against any person
who discloses information to an appropriate agency alleging improper use of governmental
office, gross waste of funds, or any other abuse or gross neglect of duty on the part of an agency,
public officer, or employee. Employees and persons may file with the Office of Chief Inspector
General, Agency Inspector General, the Florida Commission on Human Relations or the
Whistle- blower's Hotline number at 1 -800 -543 -5353.
H. Support to the Deaf or Hard -of- Hearing
(1) The Subrecpient shall comply with section 504 of the Rehabilitation Act of 1973, 29 794, as
implemented by 45 C.F.R. Part 84 (hereinafter referred to as Section 504), the Americans with
Disabilities Act of 1990, 42 12131, as implemented by 28 C.F.R. Part 35 (hereinafter referred to
as ADA), and the Children and Families Operating Instruction (CFOP) 60 -10, Chapter 4, entitled
"Auxiliary Aids and Services Persons with Hearing Impairment."
(2) The Subrecpient shall, if the Subrecpient employs 15 or more employees, designate a Single -
Point-of- Contact (one per firm) to ensure effective communication with deaf or hard -of- hearing
customers or companions in accordance with Section 504, the ADA, and CFOP 60 -10, Chapter
4. The name and contact information for the provider's Single- Point -of- Contact shall be
furnished to the department's Grant or Contract Manager within 14 calendar days of the effective
date of this requirement.
(3) The Subrecpient shall, within 30 days of the effective date of this requirement, contractually
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require that its partners, subcontractors and agents comply with section 504, the ADA, and
CFOP 60 -10, Chapter 4. A Single- Point -of- Contact shall be required for each Subrecpient that
employs 15 or more employees. This Single- Point -of- Contact will ensure effective
communication with deaf or hard-of-hearing customers or companions in accordance with
Section 504 and the ADA and coordinate activities and reports with the provider's Single- Point-
of- Contact.
(4) The Single- Point -of- Contact shall ensure that employees are aware of the requirements, roles
& responsibilities, and contact points associated with compliance with Section 504, the ADA,
and CFOP 60 -10, Chapter 4. Further, employees of Subrecpient with 15 or more employees shall
attest in writing that they are familiar with the requirements of Section 504, the ADA, and CFOP
60 -10, Chapter 4. This attestation shall be maintained in the employee's personnel file.
(5) The Subrecpient's Single- Point -of- Contact will ensure that conspicuous Notices which
provide information about the availability of appropriate auxiliary aids and services at no -cost to
the deaf or hard -of- hearing customers or companions are posted near where people enter or are
admitted within the agent locations. Such Notices must be posted immediately, but not later than
March 12, 2010, with respect to current providers (partners, subcontractors, and agents). The
approved Notice can be downloaded through the Internet at:
http://www.dcf.state.fl.us/admin/ig/civilrights.shtml.
(6) The Subrecpient shall document the customer's or companion's preferred method of
communication and any requested auxiliary aids /services provided in the customer's record.
Documentation, with supporting justification, must also be made if any request was not honored.
The Subrecpient shall submit Compliance Reports monthly, not later than the 15th day of each
month, to the department's Grant or Contract Manager. The Subrecpient shall distribute
Customer Feedback forms to customers or companions, and provide assistance in completing the
forms as requested by the customer or companion.
(7) If customers or companions are referred to other agencies, the Subrecpient must ensure that
the receiving agency is notified of the customer's or companion's preferred method of
communication and any auxiliary aids /service needs.
I. Return of Funds
The Subrecipient shall promptly return to the County any overpayments due to unearned funds,
disallowed or ineligible expenditures, or accounting or record keeping errors. The Subrecipient
shall return such excess funds immediately upon discovery by it or its employees or upon
receiving written notice from the County.
VII: PROJECT PUBLICITY
Any news release or other type of publicity pertaining to the project as stated herein must
recognize the County as the recipient funded by the State of Florida Office on Homelessness
through the Department of Children and Families as the entity that provided funds for the
project.
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VIII: MANAGEMENT ASSISTANCE
CCHHVS will be available to the Subrecipient to provide guidance on SCG requirements.
IX: MAINTENANCE OF RECORDS
Subrecipient shall maintain the following records.
A. Subrecipient shall maintain such records, accounts, property records, and personnel
records, as are deemed necessary by the CCHHVS to assure proper accounting of project
funds and compliance with the provisions of this Agreement.
The SUBRECIPIENT shall maintain all necessary financial records as required by
DCF Regulations and shall maintain the following financial records:
I . An invoice and a copy of a warranty for all items purchased and paid for
under standard Subrecipient procedures.
2. The current, prevailing Agreement, all project contracts, and
corresponding billings.
B. Subrecipient shall maintain project records and financial information so that the State
could conduct an audit of SCG activities and funds. All audits covering the use of SCG
funds shall be provided to CCHHVS.
C. All records and contracts of whatever nature required by this Agreement shall be
available for audit, inspection or copying at any time during normal business hours and as
often as the CCHHVS or DCF, may deem necessary. CCHHVS shall have the right to
obtain and inspect any audit pertaining to the performance of this Agreement made by
any local, state or federal agency. Subrecipient shall retain all of its records and
supporting documentation applicable to the Agreement for a period of not less than six
(6) years after the starting date of this SCG Agreement or, if audit findings have not been
resolved at the end of the six (6) year period, the records shall be retained until resolution
of the audit findings. State auditors and any person duly authorized by DCF or CCHHVS
shall have the right to examine any of the said materials at any time during regular
business hours.
D. Subrecipient shall allow public access to all documents, papers, letters or other materials
subject to the provisions of Chapter 119, Fla. Stat., and made or received by the
Subrecipient in conjunction with this SCG.
X: MONTHLY REPORTS AND EVALUATION
Subrecipient agrees to provide the CCHHVS with monthly status reports no later than the l Oth of
every month as shown. in Exhibit C beginning the month of contract execution. A final report
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summarizing progress, timetables, and financial information for monitoring and evaluating all
aspects of project activities must be provided prior to grant closeout.
XI: INDEPENDENT AGENT AND EMPLOYEES
Subrecipient agrees that, in all matters relating to this Agreement, it will be acting as an
independent agent and that its employees are not Collier County employees and are not subject
to the County provisions of the law applicable to County employees relative to employment,
hours of work, rates of compensation, leave, unemployment compensation and employee
benefits.
XII: CONTRACTS
All contracts made by the Subrecipient to carry out the activities described in Exhibit "A" shall
be made in accordance with all applicable laws, rules and regulations stipulated in this
Agreement. Any work or services contracted hereunder shall be specified by written contract or
Agreement and shall be subject to each Article set forth in this Agreement and written approval
of CCHHVS.
All improvements specified in Exhibit "A" shall be performed by Subrecipient employees, or
shall be put out to competitive bidding under a procedure acceptable to the County and state
requirements. Subrecipient shall enter into contract for improvements with the lowest responsive
and responsible bidder. Contract administration shall be handled by Subrecipient and monitored OOW
by the County, which shall have access to all records and documents related to the project.
XIII: CONFLICT OF INTEREST
No employee, agent, consultant, officer or elected official or appointed official of the
Subrecipient who exercises or have exercised any function or responsibility with respect to SCG
activities assisted under or who are in the position to participate in a decision making process or
gain inside information with regard to such activities, may obtain a financial interest or benefit
from a SCG assisted activity, or have a financial interest in any contract. subcontract or
agreement with respect to an SCG assisted activity or with respect to the proceeds of the SCG
assisted activity, either for themselves or those with whom they have family or business ties,
during their tenure or for one year thereafter.
XIV: INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify and hold
harmless Collier County, its officers and employees from any and all liabilities, damages, losses
and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful conduct of the
SUBRECIPIENT or anyone employed or utilized by the SUBRECIPIENT in the performance of
this Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified party or
person described in this paragraph. This section does not pertain to any incident arising from the
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sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of
sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes.
XV: INSURANCE
Subrecipient agrees this coverage shall be provided on a primary basis. unless expressly waived
in writing by the County, Subrecipient shall provide the following:
1. COMMERCIAL GENERAL LIABILITY
The SUBRECIPIENT shall furnish to the Housing and Human Services
Department, Certificate(s) of Insurance evidencing insurance coverage that meets
the requirements as outlined below:
(a.) Workers' Compensation as required by Chapter 440, Florida
Statutes.
(b) Public Liability Insurance on a comprehensive basis in an amount
no less than $300,000 per occurrence for combined Bodily Injury
and Property Damage. Collier County must be shown as an
additional insured with respect to this coverage.
(c.) Automobile Liability Insurance covering all owned, non -owned
and hired vehicles used in connection with this contract in an
amount not less than 5300,000 per occurrence for combined Bodily
Injury and Property Damage.
XVI: WAIVER
Subrecipient will not waive any of the duties and obligations under the contract without the
express written consent of Collier County.
XVII: SALES TAX INDEMNIFICATION
The State of Florida requires payment of sales tax on the transfer of tangible personal property.
CCHHVS will provide a resale certificate to be completed by the Subrecipient whereby
Subrecipient represents and warrants that it has filed for and received an exemption from Florida
Department of State for sales taxes. Subrecipient further agrees to indemnify and hold harmless
Collier County from any and all taxes, penalties, interest and professional fees associated with
the collection of any sales tax under the SCG.
XVIII: AMENDMENT; NON - ASSIGNABILITY; MERGER AND SEVERABILITY
The County may, at its discretion, amend this Agreement to conform to changes required by
Federal, State, County, or DCF guidelines, directives, and objectives. Such amendments shall be
incorporated by written amendment as a part of this Agreement and shall be subject to approval
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of the County. Except, as otherwise provided herein, no amendment to this Agreement shall be
binding on either party unless in writing, approved by the County and signed by each Party's
authorized representatives. This Agreement may not be extended beyond June 30, 2012.
Subrecipient may not assign this Agreement without the prior written consent of Collier County
and DCF.
This Agreement and its provisions merge any prior agreements, if any, between the parties hereto
and constitutes the entire understanding. The parties hereby acknowledge that there have been
and are no representations, warranties, covenants, or undertakings other than those expressly set
forth herein. If any provision of this Agreement is held invalid, the remainder of this Agreement
shall not be affected thereby if such remainder would then continue to conform to the terms and
requirements of applicable law.
XIX: TERMINATION
TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its obligations
under this Agreement, or if either party shall violate any of the covenants, agreements, or
stipulations of this Agreement, either party shall thereupon have the right to terminate this
Agreement in whole or part by giving written notice of such termination to the other party and
specifying therein the effective date of termination.
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any reason,
terminate this Agreement upon ten (10) working days written notice to the other party. Upon
termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant to this
Agreement through and including the date of termination.
3. TERMINATION DUE TO CESSATION
In the event the grant to the County is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that DCF specifies.
4. GRANT CLOSEOUT PROCEDURES
Subrecipient's obligation to the County shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but not be limited to: making
final payments, disposing of program assets (including the return of all unused materials,
equipment, unspent cash advances, program income balances, and receivable accounts to the
County), and determining the custodianship of records.
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XX: HEADINGS
All articles and descriptive headings of paragraphs in this Agreement are inserted for
convenience only and shall not affect the construction or interpretation hereof.
XXI: NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered to
Collier County Housing and Human Services Department at its office, presently located at 3339
E. Tamiami Trail, Suite 211, Naples, Florida 34112 -5361 and to Subrecipient when delivered to
its office at the address listed on this Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
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IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals.
A717EST:
Dwight L. Brock, Clerk of Courts
Dated:
(SEAL)
Witnesses:
4Firstitness
Deputy Clerk
Lori orr'�s
T5'Pt'/ Tint witness name
.�
Second Witness
(f. / S,4- A /7-1 irk S
Type /print m fitness name
Approved as to form and
Legal suffieielicy:
Jennifer B. White
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUN'T'Y, FLORIDA
By:
FRED W. COYLE, CHAIRMAN
SAWCC, INC., a private
not - for -profit corporation existing under the
laws of the State of Florida
Subrecipient Signature ��
1-W T)LA rJtS��' l i-A Gts L X � Dfe,
Type Print Subrecipient name
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EXHIBIT "A"
SCOPE OF SERVICES
I. THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
This grant request will be used to pay for the partial salary, of full -time Shelter Advocates who
will serve homeless women and children living in the emergency shelter who have been victims
of domestic violence. The Shelter Advocates will assess residents' short term and long term
needs, as well as assist them with accessing mainstream benefits, such as food stamps,
medications, job placement, life skills, budgeting, nutrition and self care, court and legal
assistance. These services will be utilized in order to help these families attain self sufficiency
and independence.
B. BUDGET:
Challenge Grant funding for
Partial- Salary for Shelter Advocates $21,132.00
Total Budget $21,132.00
C. STAFFING: Provide list of staff and time commitments to be allocated to each activity specified
in A (Project Scope) and B (Budget) above, if applicable.
D. FORMER PROJECTS: Failure to adequately maintain any former State of Florida funded
projects may result in the delay of processing reimbursement requests for ongoing activities or in
the forfeiture of future State of Florida Challenge Grant funds.
E. WORK SCHEDULE: The time frame for completion of the outlined activities shall be:
Project to be completed no later than June 30, 2012.
F. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to the
CCHHVS coordinator outlining the status of specific activities under the project. Each report
must account for the total activity for which the SUBRECIPIENT is reimbursed with State
Challenge Grant funds, in part or in whole, and which is required in fulfillment of their
obligations regarding the Project. The progress reports shall be used as an additional basis for
CCHHVS approval of invoices, etc. for reimbursement. The Subrecipient may be responsible
for providing all reporting data to Collier County upon request regarding the Federal
Funding Accountability and Transparency Act (FFATA.)
G. COMPENSATION: The County shall pay the SUBRECIPIENT for the performance of
this Agreement upon completion or partial completion of the work tasks as accepted and
approved by HHVS pursuant to the submittal of monthly progress reports as identified in
Article Ten. Payments shall be made to the SUBRECIPIENT when requested as work
progresses, but not more frequently than once per month. Adherence to the work
schedule identified in Exhibit A, Article F, will be required, unless modified in writing by
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the parties. Payment will Payment will be made upon receipt of a proper invoice and
upon approval by the or his designee, and in compliance with Section 218.70, Fla. Stat.,
rn
otherwise known as the "Local Govement Prompt Payment Act ".
H. PROJECT WORK PLAN:
The following Project Work Plan is in effect for program monitoring requirements only
and as such, is not intended to be used as a payment schedule.
Date Start Date End Work Plan
3/13/2012 06/30/2012 Continue implementing the homelessness programs.
Provide all re orts to HHVS as required.
1. PAYMENT SCHEDULE:
The following table details the project deliverables and payment schedule.
Deliverable Payment Schedule
Salary Expenses fi—pon invoicing of allowable expenses
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EXHIBIT "B"
THE SHELTER FOR ABUSED WOMEN & CHILDREN. INC.
STATE OF FLORIDA HOMELESS ASSISTANCE CHALLENGE GRANT
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: The Shelter for Abused Women & Children. Inc.
Subrecipient Address: P.O. Box 10102. Naples, FL 34010
Project Name: Challenge Grant — Shelter Advocates
Project No: HFZ2B Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
1. Grant Amount Awarded $
21.132
2. Sum of Past Claims Paid on this Account $
3. Total Grant Amount Awarded Less Sum $
Of Past Claims Paid on this Account
4. Amount of Previous Unpaid Requests $
5. Amount of Today's Request
6. Current Grant Balance (Initial Grant Amount Awarded $
Less Sum of all requests)
7. If applicable amount held as retainage to date $
by the County, if not retained by the sub - recipient
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the County and the Sub - recipient. I also certify that the
amount of the Request for Payment is not in excess of current needs.
Authorizing Grant Coordinator
Supervisor
Dept Director
2012 Challenge Grant SAWCC
Signature
Title
Date
(approval authority under $14,999)
(approval required $15,000 and above)
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EXHIBIT "C"
SHELTER FOR ABUSED WOMEN & CHILDREN
STATE OF FLORIDA HOMELESS ASSISTANCE CHALLENGE GRANT
MONTHLY PROGRESS REPORT
Complete form for past month and submit to HHVS staff by the le of the following month.
Status Report for Month of
Submittal Date:
Project Name Challenge Grant — Shelter Advocates
Project Number HFZ2B Activity Number
Subrecipient: The Shelter for Abused Women & Children Inc.
Contact Person Marci Sanders
Telephone: 239 - 775 -3862 Fax:
E- mail: MSanders(a naplesshelter.ora
Performance Measures
1. Activity Status/Milestones (describe any action taken, relating to this project, during the
past month):
2. What events /actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this project.
Please list and attach any recent media coverage of your organization relating to
this project. el
4. List any additional data relevant to the outcome measures listed on the application
for this project.
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Progress on Completion of the Grant Activity(s)
For each funded activity, provide a concise written narrative that compares work
accomplished to date versus planned timeframes for completion of the activity as outlined in
your application.
Provide detailed explanations for any delays in carrying out a grant activity, its cause, and
steps being taken to assure completion of the activity or use by June 30, 2012.
Should any activity be identified as facing the likelihood of NOT BEING COMPLETED
BY JUNE 30, 2012, report on the activity, the cause, and corrective actions (amendment to
reduce grant award, return of funds, identification of other uses that could be completed by
June 30, 2012 etc.).
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