Agenda 03/13/2012 Item #16D13/13/2012 Item 16.D.1.
EXECUTIVE SUMMARY
Recommendation to approve a Work Order with Coastal Engineering Consultants (CEC) to permit
a long term maintenance program to reshape the beach on Marco Island under contract 09-5262 -
CZ for a not to exceed amount of $35,190, authorize the County Manager or his designee to execute
the Work Order and approve all necessary budget amendments.
OBJECTIVE: To permit a long term maintenance program to reshape the beach on Marco Island from
monuments R -135 to R -143.
CONSIDERATIONS: The purpose of this program is to mechanically grade the beach using existing
sand to remove high spots and fill low areas where water tends to accumulate.
This scope of services defines the data collection and analysis necessary to determine if a CCCL, Joint
Coastal Permit (JCP) or other application is the appropriate mechanism for pennitting this work and to
then assist the County to prepare and submit the required permit application and supporting documents.
FISCAL IMPACT: Funding for this project will be from Tourist Development Tax, Fund 195 reserves.
A budget amendment setting up an initial project budget of $35,200 will be required.
No additional carrying costs, operating or maintenance costs are expected with approval of this
Engineering Services contract. No additional carrying costs, operating or maintenance costs are currently
anticipated as a result of this long term maintenance program to reshape the beach on Marco Island beach.
As individual reshaping projects are identified, maintenance and lifecycle costs will be identified.
Using today's dollars, the total cost to reshape the beach on Marco Island is estimated at $50K. The
project has an expected life expectancy of 2 years generating a hypothetical annual depreciation cost of
$25K.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
ADVISORY COMMITTEE RECOMMENDATION: At the January 12, 2012 CAC meeting, award
of this Work Order in the amount of $35,190 to CEC was approved 6 to 1.
At the January 23, 2012 TDC meeting, award of this Work Order in the amount of $35,190 to CEC was
unanimously approved by a 9 to 0 vote.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office,
requires majority vote., and is legally sufficient for Board action. — CMG
RECOMMENDATION: To approve a Work Order with CEC in establishing a long term maintenance
program to reshape the beach on Marco Island under contract 09- 5262 -CZ for a not to exceed amount of
$35,190.00, authorize the County Manager or his designee to execute the Work Order and approve all
necessary budget amendments.
PREPARED BY: J. Gary McAlpin, P.E., Director, Coastal Zone Management Department
Packet Page -1280-
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1.
3/13/2012 Item 16,D.1.
Item Summary: Recommendation to approve a Work Order with Coastal Engineering
Consultants (CEC) to permit a long term maintenance program to reshape the beach on Marco
Island under contract 09- 5262 -CZ for a not to exceed amount of $35,190, authorize the County
Manager or his designee to execute the Work Order and approve all necessary budget
amendments.
Meeting Date: 3/13/2012
Prepared By
Name: HambrightGail
Title: Accountant,Coastal Zone Management
1/26/2012 12:15:12 PM
Submitted by
Title: Accountant,Coastal Zone Management
Name: HambrightGail
1/26/2012 12:15:14 PM
Approved By
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 1/27/2012 2:33:09 PM
Name: WoodLyn
Title: Contracts Special ist,Purchasing & General Services
Date: 2/2/2012 4:12:37 PM
Name: WoodLyn
Title: Contracts Specialist,Purchasing & General Services
Date: 2/2/2012 4:12:52 PM
Name: McAlpinGary
Title: Director - Coastal Management Programs,Coastal Zon
Packet Page -1281-
Date: 2/10/2012 1:44:14 PM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 2/14/2012 11:48:34 AM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 2/21/2012 4:15:39 PM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 2/28/2012 9:47:54 AM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 2/29/2012 9:40:59 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 2/29/2012 4:29:42 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 3/5/2012 4:51:09 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 3/6/2012 8:21:23 AM
Name: OchsLeo
Title: County Manager
Date: 3/6/2012 9:48:14 AM
Packet Page -1282-
3/13/2012 Item 16.D.1.
Ma�c� lrN.✓ �.�e.Cc�-
3/13/2012 Item 16.D.1.
Collier County CEC Contract No. 09 -5262
Marco Beach Laser Grading Scope of Work
SCHEDULE "A"
WORK ORDER NO. 1
Coastal Engineering Consultants Inc. (CEC) proposes to assist Collier County in establishing a
long term maintenance program to reshape the beach on Marco Island from monuments R -135 to
R -143. The purpose of this program is to mechanically grade the beach using existing sand to
remove high spots and fill low areas where water tends to accumulate.
This scope of services defines the data collection and analysis need necessary to determine if a
CCCL, Joint Coastal Permit (JCP) or other application is the appropriate mechanism for
permitting this work and to then assist the County prepare and submit the required permit
application and supporting documents.
TASK 1: DESIGN SURVEY
Conduct a topographic design survey of the project area consisting of profiles at each R-
monument and mid -way between each monument beginning at R134.5 and ending at R -143.
Each survey line will extend from 25' landward of the vegetation line (or the boundary with a
developed property) seaward to approximately 50 feet beyond the mean low water line (MLW).
TASK 2: PRELIMINARY DESIGN
Utilizing the results of the survey, prepare the preliminary design to improve drainage by
reshaping the beach. Compute the necessary volumes to achieve the regrading and balance the
cut versus fill quantities. The design plan will include the following: project location map, site
plan of existing conditions, drawing of proposed "re- shaped" beach; and typical existing and
proposed sections at each survey line. The existing conditions site plan and sections drawings
will identify the 0.0 contour line, mean high and low water lines, seasonal high water line and the
vegetation/ limits of development line.
Using the existing and proposed conditions, apply the SBEACH model to analyze how the
proposed grading would result, if at all, in a change to the protective value of the beach
compared to existing conditions. CEC will submit the draft preliminary design plan and
modeling results to Collier County Coastal Zone Management (CZM) for review and approval.
CEC shall incorporate County review comments and prepare the preliminary design plan for use
in permitting the project.
TASK 3: PRE - APPLICATION MEETING
CEC shall arrange, prepare for, and attend via teleconference or webinar a pre - application
meeting with the Florida Department of Environmental Protection (FDEP). CEC will present the
preliminary design plan and modeling results to FDEP and request determination from FDEP on
the type of permit (CCCL, JCP, or other) required to complete the project. CEC will also request
guidance on the information and fees FDEP required to process the permit.
Pagel of 3
January 9, 2012
Packet Page -1283-
3/13/2012 Item 16. D.1.
Collier County CEC Contract No. 09 -5262
Marco Beach Laser Grading Scope of Work
TASK 4: PERMIT APPLICATION AND SUBMITTAL
Based on the direction provided by DEP at the pre- application meeting, CEC shall prepare for
County review and approval, a draft permit application for the FDEP authorizations required for
the Project. The application shall include the following:
• Project Description, Justification Statement, and Schedule,
• Description of Construction Methods,
• County provided documents (e.g. agent authorization letter, permit fees),
• City of Marco Island consistency letter with comprehensive plan (provided by County), and
• Permit drawings.
CEC will verify the application processing fee amount and notify the County when payment by
the County is due to FDEP. In the application, CEC will request: Construction plans and
technical specifications be a condition of the permit for issuance of a "Notice to Proceed."
CEC shall incorporate County review comments and submit the permit application and
supporting documents to the FDEP.
TASK 5• REQUEST FOR ADDITIONAL INFORMATION (RAI) RESPONSE
CEC will prepare a draft RAI response for review and comment by CZM. CEC shall incorporate
County review comments and submit the RAI response to FDEP. It is assumed that existing
information will be sufficient to meet permit application requirements with minor adjustments,
clarifications, or analysis. If FDEP mandates additional surveys, geotechnical data, modeling
analyses, or studies beyond those identified herein, CEC will undertake these additional tasks
under the Contingency Task or separate authorization as may subsequently be approved by the
County.
TASK 6: OWNER COORDINATION /STAKEHOLDER MEETINGS
This task includes coordination with the CZM and attending up to two (2) stakeholder meetings
(e.g. CAC, City Council); and written or phone correspondence in reference to the project
beyond the scope of tasks described above.
TASK 7: CONTINGENCY
In the event additional field work, design services, meetings, or agency coordination beyond
those specified in the above scope is required, a contingency budget is recommended.
ASSUMPTIONS
The scope and budget estimates for the Project are based on the following assumptions.
1. A State CCCL or JCP permit will be the preferred permit for authorization of a long term
maintenance program.
2. A permit will not be required from the U.S. Army Corps of Engineers
3. All construction work will be performed outside of shorebird and sea turtle nesting seasons.
Page 2 of 3
Packet Page -1284-
January 9, 2012
3/13/2012 Item 16.D.1.
Collier County CEC Contract No. 09 -5262
Marco Beach Laser Grading Scope of Work
4. Collier County will provide copies of past permits that authorized previous grading events
for this segment of Marco Island Beach.
5. Collier County CZM will provide the required local consistency letter and any other
documents required by the local governing agencies.
6. No final design, bid, or construction administration services are included in this scope.
BUDGET
TASK
DESCRIPTION
TIME AND MATERIALS
I
Design Survey
$3,900
2
Preliminary Design
$6,620
3
Pre-application Meeting
$2,090
4
Permit Application and Submittal
$6,155
5
RAI Response
$6,035
6
Owner Coord. &Stakeholder Mt s
$5,460
7
Contingency
$4,930
TOTAL
$35,190
Page 3 of 3
January 9,2012
Packet Page -1285-
w
C) Ct)
"
C4
cu m
:3
C:
Z
C,j
< C)
C) > t
U)
LL.
E
LIU
0
E
E
N
Z
O o
C-)
Lu
cc
a
ji
M w-,
1&0,
w
0
--1.
NO
—p-
CD
all
U_
1�11
Hill
mo
M19111111u�
5111111
8111111-1,111111111
•
l,�u
IF,�111111
U1111111111911111
cc
a
ji
M w-,
1&0,
w
0
--1.
NO
—p-
CD