Agenda 02/14/2012 Item #16D4 Proposed Agenda Changes
Board of County Commissioners Meeting
February 14,2012
Withdraw Item 10A: Recommendation to award Contract#12-5801R for the construction of the
Collier Area Transit Intermodal Transfer station at the Government Center to Lodge Construction,
Inc.,in the amount of$3,697,475. (Staffs request due to intent to protest the award of the contract)
Withdraw Item 10B: This item continued from the January 10,2012 BCC Meeting. Recommendation
to approve Change Order No.2 to Contract#10-5206,with Atkins North America,Inc.,for Design
Services for Collier Area Transit Transfer Station,in the amount of$99,900 for redesign and post
design services,and to extend the contract by six hundred seventy seven (677)days to account for the
inclusion of construction and the completion schedule;and to authorize the Chairman to execute the
change order. (Staffs request in conjunction with Item 10A)
Continue Item 13B1 to the February 28.2012 BCC Meeting:Recommendation to award Contract No.
11-5705-Gateway Triangle Residential Area Tertiary Stormwater System Improvements to Douglas
N.Higgins,Inc.in the amount of$1,731,977,to approve all necessary budget amendments and
authorize the Chairman to sign the standard Board approved contracts after legal review by the Office
of the County Attorney.(Fiscal Impact to CRA: $219,500) (Staffs request due to delay in extension
letter arrival from Department of Economic Opportunity-Tallahassee)
Continue Item 16A8 to the February 28.2012 BCC Meeting:
This item requires that ex parte disclosure be provided by Commission members.Should a hearing be
held on this item,all participants are required to be sworn in. Recommendation to approve for
recording the final plat of Arthrex Commerce Park, which has been revised from the plat which was
approved by the Board of County Commissioners on December 13,2011,approval of the standard
form Construction and Maintenance Agreement and approval of the amount of the performance
security. (Staffs request to continue working with applicant to address staff comments on the plat and
construction plans)
Continue Item 16B1 to the February 28.2012 BCC Meeting:Recommendation for the Community
Redevelopment Agency(CRA)to approve and execute a Site Improvement Grant Agreement between
the CRA and a Grant Applicant within the Bayshore Gateway Triangle area.(3042 Cottage Grove
Avenue-Fiscal Impact:$2,258.33) (Staffs request after discussion with Clerk's auditor)
Continue Item 16B2 to the February 28.2012 BCC Meeting:Recommendation for the Community
Redevelopment Agency(CRA)to approve and execute a Site Improvement Grant Agreement between
the CRA and a Grant Applicant within the Bayshore Gateway Triangle area.(2718 Gulfview Drive-
Fiscal Impact:$8,000) (Staffs request after discussion with Clerk's auditor)
Move Item 16B3 to Item 1382: Recommendation for the Community Redevelopment Agency(CRA)
to approve and execute a Commercial Building Improvement Grant Agreement between the CRA and a
Grant Applicant within the Bayshore Gateway Triangle area.(2464 Kirkwood Avenue-Fiscal Impact
$7,787.50) (Commissioner Hiller's request)
Move Item 16B4 to Item 13B3:
Recommendation for the Community Redevelopment Agency(CRA)to approve and execute a
Landscape Improvement Grant Agreement between the CRA and a Grant Applicant within the
Bayshore Gateway Triangle area.(2416 Florida Avenue-Fiscal Impact: $987.05) (Commissioner
Hiller's request)
Proposed Agenda Changes
Board of County Commissioners Meeting
February 14,2012
Page 2
Move Item 16D4 to Item 10I: Recommendation to approve a
time extension amendment to an existing Subrecipient
Agreement with Goodwill Industries of SW Florida, Inc. in order
to complete renovations at the Roberts Center in
Immokalee. (Commissioner Hiller's request to move
item/Commissioner Coletta and Commissioner Coyle's request
to show corrected name)
Move Item 16D5 to Item 10J: Recommendation to approve a change in Project Scope and a time
extension to an existing Subrecipient Agreement with Big Cypress Housing Corporation in order to
complete upgrades at Main Street Village in Immokalee,Florida. (Commissioner Hiller's request)
Move Item 16E3 to Item 10K: Recommendation to approve a Resolution authorizing the
Commission Chairman to execute Deed Certificates for the sale of burial plots at Lake Trafford
Memorial Gardens Cemetery during the 2012 calendar year. (Commissioner Hiller's request)
Move Item 16F1 to Item 10L: Recommendation to approve revisions to the Tourist Development
Council(TDC)guidelines for payment or reimbursement of expenses related to attracting group
meetings to Collier County,and for County Finance to pay expenses covered by these guidelines up to
an annual total program cost of$150,000. (Commissioner Hiller's request)
Move Item 16G2 to Item 13A1: Recommendation that the Board of County Commissioners,acting as
the Airport Authority,award Bid No.12-5824 Immokalee Runway 18-36 Lighting Rehabilitation in the
amount of$148,341 to Airfield Western,LLC. (Commissioner Hiller's request)
Time Certain Items:
Item 12A to be heard at 10:00 a.m.
Item 9K to be heard at 1:30 p.m.
Note:
Item 9D: Alice J.Carlson,Appointment of member to the Industrial Development Authority,
should be listed as living in District 4,not District 3 as indicated in the Executive Summary.
2/14/2012 2:10 PM
2/14/2012 Item 16.D.4.
EXECUTIVE SUMMARY
Recommendation to approve a time extension amendment to an existing Subrecipient Agreement
with Goodwill Industries of SW Florida, Inc. in order to complete renovations at the Roberts Ranch
Center in Immokalee.
OBJECTIVE: Provide for an extension to Goodwill in order to complete renovations at the Roberts
Center in Immokalee, Florida.
CONSIDERATIONS: On October 26, 2010, item 16D3, a subrecipient agreement was approved by the
BCC, for the 2010 -2011 CDBG Roberts Center Renovation project to Goodwill.
On July 5, 2011, the Purchasing Department administratively approved a Change Order granting an
extension of the project completion date to February 29, 2012 via a process allowed in the subrecipient
agreement.
Due to various delays with procurement, Goodwill staff turnover, and temporary relocation of the meals
program, Goodwill is requesting approval of an amendment to the subrecipient agreement, for an
additional 62 days. This extension until May 1, 2012 will allow Goodwill to complete their renovation
project. The Project Work Plan has also been revised to accommodate the extension of time. This
amendment will not adversely affect the County's timeliness and is an allowable change.
FISCAL IMPACT: Approval of the amendment to the subrecipient agreement will have no additional
effect on ad valorem or general fund dollars. HUD grant funds are available within the Housing Grants
Fund (705) for this CDBG Project.
GROWTH MANAGEMENT IMPACT: The CDBG project associated with the amendment to the
subrecipient agreement will help meet the goals, objectives and policies set forth in the Housing Element
of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for board
action. - JBW
RECOMMENDATION: To approve a time extension amendment to the 2010 -2011 CDBG
subrecipient agreement with Goodwill Industries of SW Florida, Inc.
Prepared by: Rosa Munoz, Grants Coordinator
Housing, Human and Veteran Services Department
Packet Page -1632-
2/14/2012 Item 16.D.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.4.
Item Summary: Recommendation to approve a time extension amendment to an existing
Subrecipient Agreement with Goodwill Industries of SW Florida, Inc. (Goodwill).
Meeting Date: 2/14/2012
Prepared By
Name: MunozRosa
Title: Grants Coordinator,Housing, Human & Veteran Services
1/17/2012 5:01:53 PM
Submitted by
Title: Grants Coordinator,Housing, Human & Veteran Services
Name: MunozRosa
1/17/2012 5:01:55 PM
Approved By
Name: CastorenaMargo
Date: 1/17/2012 6:03:56 PM
Name: AckermanMaria
Date: 1/18/2012 9:37:43 AM
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 1/18/2012 1:51:24 PM
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 1/18/2012 4:32:49 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 1/19/2012 3:59:34 PM
Packet Page -1633-
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 1/19/2012 4:05:40 PM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 1/23/2012 2:52:15 PM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 1/30/2012 1:58:18 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 1/31/2012 10:19 :12 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 1/31/2012 4:01:07 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 2/2/2012 5:27:30 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/6/2012 2:44:02 PM
Name: OchsLeo
Title: County Manager
Date: 2/6/2012 3:37:08 PM
Packet Page -1634-
2/14/2012 Item 16.D.4.
2/14/2012 Item 16.D.4.
Amendment No. 1 to the Agreement
Between Collier County and
"Goodwill Industries of SW Florida, Inc.
Roberts Center Renovation Project CD10 -07"
Catalog of Federal Domestic Assistance # 14.218
HUD Grant # B- 10 -UC -12 -0016
THIS AMENDMENT, dated , 2012 to the above- referenced
Agreement shall be by and between the parties to the original Agreement, Goodwill Industries of SW
Florida, Inc.," a private not- for - profit corporation existing under the laws of the State of Florida,
having its principal office at 4940 Bayline Drive, North Fort Myers, FL 33917, and its Federal Tax
Identification number as 59- 6196141 and DUNS #, 152823662 ( "SUBRECIPIENT ").
RE: Contract HUD Grant #B- 10 -UC -12 -0016 CD10 -07, IDIS #380, "Goodwill Industries of SW
Florida, Inc.- Roberts Center Renovation Project."
The following change to the above referenced Agreement has been mutually agreed to by the
Subrecipient and the County. The additions to the existing language in the Agreement are shown
herein by underlinin deletions from the Agreement are shown by stilstaugli
III. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be July 1, 2010.
The services of the SUBRECIPIENT shall be undertaken and completed in light of the purposes of this
Agreement. Subrecipients are authorized to incur eligible expenses after that date and prior to
execution of this Agreement subject to HHVS prior written approval. In any event, all services
required hereunder shall be completed by the SUBRECIPIENT prior to May 1, 2012
Any funds not obligated by the expiration date of this Agreement shall automatically revert to the
COUNTY.
EXHIBIT "A"
SCOPE OF SERVICES
GOODWILL INDUSTRIES OF SW FLORIDA, INC.
ROBERT'S CENTER RENOVATION PROJECT
THE SUBRECIPIENT AGREES TO:
C. PROJECT WORK PLAN
The following Project Work Plan is in effect for program monitoring requirements only and as
such, is not intended to be used as a payment schedule.
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2/14/2012 Item 16.D.4.
Amendment No. 1 CD10 -07
Goodwill Industries of SW Florida. Inc.
Roberts Center Renovation Project
Page 2 of 3
Date Start
Date End
Work Plan
11/2010
191.9
Prepare bid documents
10/2011
01/2011
021,29 i -1
Procure eligible contractor(s) & conduct preconstruction
10/2011
conference
03/2011
05QQi -i
Obtain permits & contractor(s) orders materials
10/2011
03/2011
07'm�2011
Begin Renovation improvements and associated activities
01/2012
07/2011
98Q9i 1
Complete final inspections and project close out
05/2012
The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the
Agreement shall remain in force.
SIGNATURE PAGE TO FOLLOW
Packet Page -1636-
2/14/2012 Item 16.D.4.
Amendment No, I CDID -07
Goodwill Industries ofSW Florida,. Inc.
Roberts Center Renovation Project
PaStS of3
IN WITNESS VVBEREOF, the SUBRECIPIENT and the COUNTY have signed AmendrnentNo. 1 to the
Agreement :as of the :date first written above.
BOARD OF COUNTY COlviWSS10NEERS OF i
ATTEST: '
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By;
FRED W. COYLE , CHAIRMAN
Dated
(SEAL)
First Witness Goodwill Industries of SW Florida, Inc.
,.� By:
Subrecpient Signature
,doe Torreyrasso
Type /print.witness name
Second Witness
Mike Sell
Type /printwitness name
Fred,R:ichards Vice President Career Dev Services
Type/print Siibrecipicainame and title
Approved as to form and legal sufficiency:
3etnrifer. . White
Assistant. County.Attorney
Packet Page -1637-
Crest" Coumly
Admrrtti** a Selvioes Division
Purchasing
® Contract Change Request
2/14/2012 Item 16.D.4.
%7/
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 14.218
Mod #: 1
PO/Work Order #: 4500125166 Project Name: Roberts Center Renovation
#8- 10 -UC -12 -0016
Current BCC Approved Amount
Pro ect
Project #: CD10 -07
Project Manager: Rosa
Department: HHVS Contractor /Firm Name: Goodwill Industries
$
Munoz
of Southwest Florida. Inc.
Original Contract/Work Order Amount
$
174,503;60
'FOW10; 1603 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
174;:503.60
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$
174;503:60
certificate(s) from SAP or obtain from
Dollar Amount of this Change
vendor): 182 days
0.00% Change from Current BCC Approved Amount
Revised New Contract/Work Order Total
$
174,503.60
1,
0
Cumulative Changes
3. Provide explanation why change was not anticipated in original scope of work:
$0.00
F-0,00%1 Change from Original Amount 0
Completion Date, Description of the Task(s) Change, and Rationale. for the Change
Original notice to proceed date: 07/01/10
Last approved date: 1912614$
Revised date (includes this change): 02/29/12
Number of days added (if extension,
Explain why additional days are needed (detailed /specific): Additional days are needed due to
must attach current insurance
receiving one bid and having to go out to bid a second time for this project. Also due to death of
certificate(s) from SAP or obtain from
project manager at Goodwill. With Goodwill assigning the project to someone else.
vendor): 182 days
❑Add new tasks Chan a task s ❑ Delete task (s) ®Other(specify): Extension
i
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
The goat of this modification is to grant an extension until February 29, 2012. This extension is needed because this Subrecipient has
experienced delays with obtaining a contractor during the bid process and changing project managers due to death of prior manager.
2. Provide detailed rationale for the requested change: The Extension will give Goodwill the opportunity to be able to the
project if necessary, as well as allow time for permitting, and construction.
3. Provide explanation why change was not anticipated in original scope of work:
This was an unforeseen circumstance due to the death of project manager at Goodwill and also needing to re -bid the project.
4. Describe the impact if this change is not processed:
If this is not processed, the project will not be able to be completed, and we will not be able to provide the grant funds towards the
project. This will result in the cancellation of the project, and will hinder Goodwill from being able to complete renovations at the j
Roberts Center.
Type of Change / Modification
❑ 1. Planned / Elective ® 2. Unforeseen conditionsicircumstance
❑ 4. Correction of errors) (❑ 5; Value added
Change Requested By
Contractor /Consultant ❑ Owner
❑ Design Professional I El Regulatory Agency (specify):
Purchasing Professional Participated in Negotiation of Change / Modification: ❑ Yes
Approved by (Name and Title): Rosa Munoz, Grants Cooidinator,_
Reviewed by (Purchasing Professional):
Packet Page -1638-
1
Industries
Revised: 111212011
1
CHANGE ORDER
CHANGE ORDER NO.
TO: Goodwill Industries of SW Florida. Inc.
4940 Baling Drive North Fort Myers FL 33917
DATE: 06 -29 -11
PROJECT NAME: Roberts Center Renovation Project
PROJECT NO.: CD 10-07/ B- 10 -UC -12 -0016
Under our AGREEMENT dated October 26. 2010
2/14/2012 Item 16.D.4.
CONTRACT NO. CD 10 -07
BCC Date: 10 -26 -2010
Agenda Item: 16D3
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: To provide a contract extension until February 29, 2012. This revision will
not change the original total budgeted amount for this Community Development BIock Grant (CDBG)
project.
FOR THE (.Additive) (Deductive) Sum of:
Original Agreement Amount $ 174 503.60
Sum of Previous Changes $ 0
This Change Order add or deduct $ 0
Present Agreement Amount $ 174.503.60
By amending this contract, the County is not relieving your firm of its obligations to perform
work in a timely and satisfactory manner or any consequences resulting from failing to do so.
Collier County hereby reserves all legal rights, including, but not limited to, rights to terminate,
suspend or elect any other appropriate course(s) of action should circumstances warrant with
regard to the referenced contract. The adjustment, if any, to the Agreement shall constitute a full
and final settlement of any and all claims of the Contractor arising out of or related to the change
set forth herein, including claims for impact and delay costs.
Packet Page -1639-
Accepted: 2011
SUBRECIPIENT:
Goodwill Industries of Southwest Florida, Inc.
2/14/2012 Item 16.D.4.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, -ORIDA
By: �: f
Marcy Krum 'ne, Director
Collier County Housing, Human &
Veteran Services
GRANTS COORDINATOR
By: �a ,
Rosa Munoz
CONTRACT SPECIALIST
�A
By:
1� h M. Wood
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