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BOX 4` 3044 Accountant NAPLES, FLORIDA a4101-3644 Auditor Custodian of County Funds May 30, 2003 The Honorable Tom Henning,Chairman And Members of the Board of County Commissioners 3301 Tamiami Trail East Naples,Florida 34112 RE: Office of the Clerk of the Circuit Court-Fiscal Year 2003/2004 Budget Dear Mr.Chairman: In accordance with Section 129.03 Florida Statutes, there is herein submitted a budget for the Office of the Clerk of the Circuit Court for the fiscal year ending September 30, 2004. This budget includes all adopted expenditures of the Office of the Clerk of the Court including those funded by fees of the Office and by transfer of the Board of County Commissioners. As you are aware,my Office has implemented the provisions of Section 28.33 of the Florida Statutes,whereby interest earned on surplus Board of County Commissioners funds, is recognized as income to the Clerk of the Circuit Court. For comparative purposes, the interest from surplus funds of the Board are not included in net fees of the Clerk's Office and are highlighted as a separate source of revenue. Budget Process The budget process for the Office of the Clerk of the Circuit Court began in March with the Clerk meeting with his Department Directors to discuss budget guidelines for fiscal year 2004. Although historical data is provided in this document, the Office of the Clerk of the Circuit Court employs a zero-base budget approach. Initial budget requests were completed during May. The budget is prepared in two parts,the budget relating to the state court systems including Recording, and the budget relating to the requirements of the Clerk as Clerk to the Board of County Commissioners, County Auditor, and Custodian of County funds and other County related duties. This breakdown is captured on the Budgeted Statement of Operations,which is on page 9 of this document. Budget Summary The aforementioned Budgeted Statement of Operations presents a summary of anticipated revenues and expenditures for fiscal year 2004. As indicated by this summary, revenues and expenditures are expected to increase by 19.46 percent. The revenue portion of this summary documents the revenues derived from fees collected pursuant to law and the transfer from the Board of County Commissioner's general fund. As highlighted,the net fee The Honorable Tom Henning, Chairman May 30, 2003 Page ii portion of the revenues is expected to increase by 27.5 percent while the transfer from the general fund increase is adopted at 20.75 percent. The expenditure section of this summary documents the expenditures by funding source and reflects the same increases as highlighted in the previous paragraph. A more detailed discussion of the budget follows: Revenue Forecast Certain functions of the Office of the Clerk of the Circuit Court are funded with fees generated from operations, while others are funded by a transfer from the Board. The following is a summary of the revenues: 2003 2004 Adopted Adopted Variance Change REVENUES BY SOURCE: Operating Revenues: Charges for Services $ 5,891,400 $ 7,618,800 $ 1,727,400 29.32% Interest and other income 300,000 275,000 (25,000) -8.33% 5%Statutory Reduction (309,600) (394,700) (85,100) 27.49% Net Operating Fees $ 5,881,800 $ 7,499,100 $ 1,617,300 27.50% Board Interest $ 6,842,100 $ 7,578,900 $ 736,800 10.77% 5%Statutory Reduction (342,100) (378,900) (36,800) 10.76% $ 6,500,000 $ 7,200,000 $ 700,000 10.77% Board transfers $ 7,109,500 $ 8,584,900 $ 1,475,400 20.75% Total revenues $ 19,491,300 $ 23,284,000 $ 3,792,700 19.46% From a percentage standpoint, fees and other income are responsible for 47 percent, while the transfer from the general fund is responsible for 53 percent, as depicted below: Net Fees Board Transfer 47% 53% ❑Net Fees 0 Board Transfer ii The Honorable Tom Henning, Chairman May 30,2003 Page iii As indicated on the previous page, service charges are expected to increase 29.32 percent. This increase is primarily due to an increase in recording of legal instruments and the commissions derived from documentary stamps. Interest income is expected to decrease to a level of$275,000, which represents a decrease of 8.33 percent when compared to FY 2003. This is primarily due to the current market conditions and this forecast carrying forward in FY 2004. The Office of the Clerk of the Circuit Court follows the Board practice of reducing revenues by 5 percent in accordance with Section 129.01, Florida Statutes. This statute requires county governments to include in receipts only 95 percent of the revenues reasonably anticipated to be collected from all sources. Thus, revenues are reduced by $773,600 for fiscal year 2004, which includes $394,700 for fee income and $378,900 from Board interest. Departmental Expenditures The Office of the Clerk of the Circuit Court is divided into six functional categories. A summary of each of the expenditures of the functional categories by funding source is outlined below: 2003 2004 % Adopted Adopted Variance Change EXPENDITURES BY FUNDING SOURCE: Board transfer: Clerk of Board $ 2,176,500 $ 2,522,500 $ 346,000 15.90% Administration and Internal Audit 741,100 828,900 87,800 11.85% Clerk of Circuit Court - 37,500 37,500 100.00% Clerk of County Court 2,849,000 2,993,900 144,900 5.09% Recording and Records Management 198,500 264,000 65,500 33.00% Management Information Systems 1,144,400 1,938,100 793,700 69.36% Total transfer $ 7,109,500 $ 8,584,900 $ 1,475,400 20.75% Clerk fees: Clerk of Board $ - $ - $ - 0.00% Administration&Internal Audit 572,900 634,400 61,500 10.73% Clerk of Circuit Court 2,372,800 2,890,400 517,600 21.81% Clerk of County Court 197,000 594,300 397,300 201.68% Recording and Records Management 1,448,700 1,977,900 529,200 36.53% Management Information Systems 1,290,400 1,402,100 111,700 8.66% Total Clerk fees $ 5,881,800 $ 7,499,100 $ 1,617,300 27.50% Total Expenditures $ 12,991,300 $ 16,084,000 3,092,700 23.81% Transfer to Board $ 6,500,000 $ 7,200,000 $ 700,000 10.77% Total Expenditures and Transfer $ 19,491,300 $ 23,284,000 $ 3,792,700 19.46% iii The Honorable Tom Henning, Chairman May 30, 2003 Page iv The majority of the increases are reflected in personal services, which is forecast for fiscal year 2004 to be approximately $13,146,500, which represents an increase of$2,275,700 or 20.93 percent when compared to fiscal year 2003. Of this, approximately $568,500 is for expanded services. An additional 16.35 full time equivalents are included in the proposed fiscal year 2004 budget. The expanded services recognizes the new space allocated to the Clerks Office which will allow expansion in both the Clerk to the County and Circuit Courts which have been considered necessary for several years to keep pace with the growth being experienced by the County and to perform certain mandates being imposed upon the Office of the Clerk of the Circuit Court. An additional$489,500 is necessary to keep current with the pay scales offered by the County Manager's Agency. This increase also recognizes significant increases in both health insurance costs and retirement contributions. Health insurance cost are forecast to increase by$791,300 or 45.41 percent, and retirement contributions are increasing by $181,500, or 36.66 percent when compared to fiscal year 2003. In addition, 3.25 FTE's have been dedicated to the operation and maintenance of the SAP financial package with a cost of approximately$246,300. Operating expenditures are $431,100 or 24.85 percent more than fiscal year 2003. This increase is due primarily to the implementation of the SAP financial software package during 2003 and the ongoing cost related to maintenance agreements of the packages. Approximately $228,800 of the increase is attributable to the SAP software package and includes the ongoing maintenance and training costs. Although the Office Of Clerk Of The Circuit Court completed numerous capital projects during 2003,the adopted capital expenditures reflect a significant increase of$771,300 or 100.13 percent when compared to 2003. This reflects the Clerk's continued effort to image the majority of the Clerk's records and make them available via the Internet as mandated by law and provide additional hardware for archival purposes related to SAP. In summary, although the fiscal year 2004 expenditure budget reflects an increase of 23.81 percent, many factors included within the budget are outside the sole control of the Clerk of the Circuit Court. When reviewed from a Current Fiscal Year 2004 position and adjusted for certain of those items outlined above, the increase with in our sole control is approximately $690,500 or 5.32 percent, when compared to the prior fiscal cycle as outlined below. When the total proposed for fiscal year 2004 is adjusted for those same items,the increase in our sole control is $1,303,000,or 10.03 percent,as outlined below: FY 2003 Current Increase/ Percent Expanded Total Increase/ Percent Appropriation Unit Budget FY 2004 (Decrease) Change Services Proposed (Decrease) Change Expenses Personal Services 10,870,800 12,578,000 1,707,200 15.70% 568,500 13,146,500 2,275,700 20.93% Operating Expenses 1,735,100 2,156,200 421,100 24.27% 10,000 2,166,200 431,100 24.85% Capital Expenses 385,400 707,900 322,500 83.68% 63,400 771,300 385,900 100.13% Total Expenses 12,991,300 15,442,100 2,450,800 18.86% 641,900 16,084,000 3,092,700 23.81% Adjustments Pay Parity (460,100) (29,400) (489,500) Health Insurance (633,800) (633,800) Retirement Contributions (155,500) (155,500) SAP Minus FTE Impact (510,900) (510,900) Total Adjustments (1,760,300) (29,400) (1,789,700) Adjusted Expenses 12,991,300 13,681,800 690,500 5.32% 612,500 14,294,300 1,303,000 10.03% iv The Honorable Tom Henning, Chairman May 30, 2003 Page v Public Records Modernization Trust Fund The Office of the Clerk of the Circuit Court maintains one special revenue fund, which is the Public Records Modernization Trust Fund. Revenue in this fund is collected through the recording of documents in the public records per Section 28.24,Florida Statutes. This money is required by statute to be spent on the purchase of equipment, including maintenance, for use in improving the public records system. Expenditures of$1,810,000 are budgeted for fiscal year 2004, which includes in excess of$500,000 for the acquisition of a integrated court management system along with the necessary hardware for the completion of an imaging project in the Recording Department. Long-Term Concerns and Issues One of the long-term concerns of the Office of the Clerk of the Circuit Court is record retention and storage. As the County grows, we will continue to develop methods to efficiently store these records. During the 2003 fiscal year, we continued our program of microfilming court records in order to meet retention requirements set forth by statute and at the same time conserve floor space. The Clerk's Office is continuing its efforts in the optical imaging arena to increase our efficiency in the duplication, storage and retrieval of documents required to be filed in the public records of the County. The County implemented the SAP financial software package on January 1, 2003. The cost required to operate and maintain this system will be significant when compared to our prior system. We will focus on trying to maintain cost where possible. On November 3, 1998 Florida voters approved several revisions to the Florida Constitution. Among the changes was Revision 7 to Article V of the Constitution, which dramatically changes the way state trial courts will be funded. This issue is enormous and complex and touches many facets of state and local governments. As July 1,2004 is the mandated implementation date,we will continue to monitor actions at the state level to determine the impact on the Office Of Clerk Of The Circuit Court and to ensure a successful implementation. Summary In summary, I believe the funding levels outlined in this budget will enable the Office of the Clerk of the Circuit Court to: • Maintain a stable work force by ensuring pay parity with other agencies. • Ensure the SAP financial software package meets the requirements of the Board of County Commissioners and Supervisor of Elections,as well as that of the Clerk's Office. • Continue to provide a high level of service to all citizens of Collier County that reflects our dedication to an efficient and effective operation. It is important to note that during my tenure as the Clerk of the Circuit Court, I have expanded the public services provided by the Office of the Clerk of the Circuit Court. During the same time period, I have kept the costs of these services below the increase in property values. My administration has attempted to maintain an efficient and effective operation while utilizing a limited resource base. V The Honorable Tom Henning, Chairman May 30,2003 Page vi I would like to extend a sincere thank you to my department heads and their staffs for their continued dedication to providing quality services and for their efforts in developing this budget. If you should have any questions or need additional information regarding this budget, I would ask that you do not hesitate contacting me at(239)732-2745. Respectfully, 1111 i 1 Dwight E.Brock Clerk of the Circuit Court DEB/jlm Enclosure vi COLLIER COUNTY, FLORIDA CLERK OF THE CIRCUIT COURT ANNUAL BUDGET FISCAL YEAR 2003 - 2004 CLERK OF THE CIRCUIT COURT Dwight E. Brock DIRECTOR OF FINANCE AND ACCOUNTING James L. Mitchell, CIA,CFE,CBA DIRECTOR OF COURTS Richard H. Presnell Assistant Directors of Courts Jill Lennon Darlene Muszynski Sandy Young DIRECTOR OF MANAGEMENT INFORMATION SYSTEMS Lynn Mason DIRECTOR OF INTERNAL AUDIT John P. Blaney, CPA, CFE DIRECTOR OF HUMAN RELATIONS Thomas C. Whitecotton EXECUTIVE ASSISTANT J. Walter Cross TABLE OF CONTENTS Description Page Clerk of Courts 1 Organization 1 Organizational Chart 2 Accounting Concepts 3 Budget Procedures 4 Operating Budget Overview 5-8 Budgeted Statement of Operations 9 Personnel Count 10 Staffing Summary By Department 11 2004 Revenues 12 Revenue Policy 13 Major Revenue Sources 14 Assumptions for Revenue Estimates 14 Significant Revenue Trends 15 Revenue History and Forecasts 16 Key Revenue Sources 17 Departmental Budget Summaries 18 Appropriations 2004 19 History of Expenditures by Division 20 2004 Capital Budget by Division 21 General Fund(010) 22-96 Summary 22-27 Clerk to the Board 28-34 Administration and Internal Audit 35-45 Clerk of the Circuit Court 46-63 Clerk of the County Court 64- 78 Recording and Records Management 79-85 Management Information Systems 86-90 Reserves 90 Public Records Modernization Trust Fund(197) 91 -94 Law Library Fund(641) 94-96 CLERK OF COURTS The Clerk of Courts is an elected office established by the Florida Constitution. The duties of the office are provided for by the Constitution, by act of the Florida Legislature and by order of the Court. The Florida Constitution provides that the Clerk of Courts shall be: Clerk of the Circuit Court, Clerk of the County Court, County Comptroller/Treasurer, County Auditor, County Recorder and the Secretary/Ex-officio Clerk to the Board of County Commissioners. ORGANIZATION Collier County is a political subdivision of the State of Florida pursuant to Article VIII, Section (1), Constitution of the State of Florida. It is guided by an elected Board of County Commissioners (the Board) which is governed by State statutes. In addition to the members of the Board, there are five elected constitutional officers: Clerk of Courts, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. The Board funds a portion, or in certain instances all, of the operating budgets of the County's constitutional officers. In the case of the Clerk, the County funds the portion of the Clerk's duties as Clerk of County Court, County Comptroller/ Treasurer, County Auditor and Secretary/Ex-officio Clerk to the Board of County Commissioners. Florida Statutes require the applicable budget excess of the constitutional officers to be paid to the Board at the close of the fiscal year. In order to administer the duties and functions of the office as discussed above, the Clerk has created six departments. The six departments consist of Administration and Internal Audit, Clerk to the Board, Clerk of the Circuit Court, Clerk of the County Court, Recording and Records Management and Management Information Systems. Each of these departments is organized into divisions. Each of the departments of the Clerk's Office is headed by a Director and staffed with secretarial, supervisory and technical personnel. The professional and clerical staff are grouped into categories based upon common qualifications, experience and responsibility of the position. The supervisory personnel are Supervising Senior Clerks who supervise both quality and quantity of work, as well as supervising the individual employees with respect to office policy. The Directors report to the Clerk of the Circuit Court. 1 COLLIER COUNTY CLERK OF THE CIRCUIT COURT ORGANIZATIONAL CHART CLERK OF THE CIRCUIT COURT EXECUTIVE ASSISTANT I II ADMINISTRATION CLERK CLERK CLERK RECORDING AND MANAGEMENT AND TO THE TO THE TO THE RECORDS I INFORMATION INTERNAL AUDIT I BOARD CIRCUIT COURT COUNTY COURT , MANAGEMENT SYSTEMS Administration Finance and Accounting Circuit Ciro County Satelites Recording Bookkeeping Minutes and Records Circuit Felon County Misdemeanor Records Management Internal Audit SAVE Program County Civil Circuit Probate County Traffic Circuit Iurenille Misdemeanor Collections 2 ACCOUNTING CONCEPTS The accounts of the Clerk are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which the spending activities are controlled. The purpose of the Clerk's various funds and account group is as follows: Governmental Fund Types: General Fund — to account for all resources except those required to be accounted for in another fund. Special Revenue Fund — to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Fiduciary Fund Types: Trust and Agency Funds — to account for the assets held by the Clerk as an agent for individuals, private organizations, other governments and/or other funds. Account Group: General Long Term Debt Account Group—to account for compensated absences. These concepts and the organization of the Office are incorporated into the account structure used by the Clerk. The account structure is organized as follows: Fund: Three digits indicating the fund type. Cost Center: Six digits indicating the department that has the authority for the administration of the fiscal matters of that department. Object Code: More specific identification of the transaction within the account structure to facilitate standardization and reporting by grouping types of items purchased or services obtained where detailed classification is needed. The Clerk uses a single operating fund, the General Fund, to account for all operating revenues and expenditures. Other funds include a special revenue fund, a trust fund and two agency funds. The special revenue fund is used to account for the additional $1.50 collected for each instrument recorded in the official records and is entitled the Public Records Modernization Trust Fund. Revenues in this fund must be used for updating equipment and related maintenance used in keeping the official records of the County. The trust and agency funds are used to record amounts held on behalf of an individual or other entity. The general fund, special revenue fund and the Law Library expendable trust fund are budgeted on a modified accrual basis. The agency funds are not budgeted. The budget is prepared in accordance with generally accepted accounting principles and follows the State Uniform Chart of Accounts. 3 BUDGET PROCEDURES Florida Statutes Chapter 129, Section 129.03(2) state that on or before June 1 of each year, the Clerk of Courts and County Comptroller shall submit to the Board of County Commissioners a tentative budget for the Clerk's office for the ensuing fiscal year. Florida Statute Chapter 218, Section 218.35 provides: 1.) Each county fee officer shall establish an annual budget for his office, which shall clearly reflect the revenues available to said office and the functions for which money is to be expended. The budget shall be balanced; that is, the total estimated receipts, including balances brought forward, shall equal the total estimated expenditures and reserves. The budgeting of segregated funds shall be made in such manner that the relation between program and revenue source as provided by law is retained. 2.) The Clerk of Courts, functioning in his capacity as Clerk of the Circuit Court and County Court, and as Clerk of the Board of County Commissioners, shall prepare his budget in two parts: a.) The budget relating to the state court system, including recording, which shall be filed with the state courts administrator as well as with the Board of County Commissioners; and b.) The budget relating to the requirements of the Clerk as Clerk of the Board of County Commissioners, County Auditor, and custodian or treasurer of all county funds and other county- related duties. 3.) Each county fee officer shall make provision for establishing a fiscal year beginning October 1 and ending September 30 of the following year, and shall report his finances annually upon the close of each fiscal year to the County fiscal offices for inclusion in the annual financial report for the County. The Clerk maintains the authority to amend his appropriation budget. All transfers in excess of this amount and all revenue adjustments must be approved by the Clerk. The Clerk may amend the total budget for the fee side of his office, but the Board transfer may only be increased with Board approval. 4 OPERATING BUDGET OVERVIEW FINANCIAL FRAMEWORK As permitted by the Florida Statutes, the Clerk has chosen to function as a fee officer. This option allows the Clerk to budget and expend fees earned by the office for expenditures incurred as clerk of courts and county recorder. Expenditures of services provided as clerk of the county court and for services as clerk and accountant to the Board are payable directly from funds budgeted by the Board. Thus the two primary sources of funding are charges for services and the Board transfer. All the activities of the Clerk's office funded by the above sources are accounted for in the general fund. In addition, revenues collected specifically for the improvement of the public records system are accounted for in the Records Modernization Trust Fund and revenues generated by the Law Library are accounted for in the Law Library expendable trust fund. The Clerk also maintains trust and agency funds for the collection of fines and charges, which are forwarded to other government units, or as in the case of uniform support payments, to individuals. The general fund, special revenue fund and the Law Library expendable trust fund are subject to budgetary control. By statute, all excess fees of the Clerk's office must be transferred to the Board at year-end. Thus, the Clerk retains no equity from operations from year to year. The Public Modernization Trust and the Law Library, however, are allowed to carry over unspent funds to the next year. PROJECTED CHANGES IN FUND BALANCES The following is a schedule of projected changes in fund balances for the following funds: Public Records Modernization Trust Fund 2002 2003 2004 Actual Forecast Forecast Beginning Fund Balance $ 1,812,103 $1,519,900 $1,375,400 Revenues 480,814 575,000 504,000 Expenditures 773,060 719,500 1,810,000 Ending Fund Balance $ 1,519,857 $1,375400 $ 69,400 Law Library 2002 2003 2004 Actual Forecast Forecast Beginning Fund Balance $ 8,892 $ 5,356 $ 3,200 Revenues 97,975 91,500 86,900 Expenditures 101,511 93,700 90,100 Ending Fund Balance $ 5,356 $ 3,156 $ 0 In the Public Records Modernization Trust Fund, funds are required by statute to be spent on equipment, maintenance of equipment, personnel training and technical assistance in modernizing the public records system of the office. Fund balance in the Law Library Fund is designated for use in paying expenditures related to providing legal research materials to all members of the community. 5 BUDGET POLICY The budget as presented in the subsequent sections was prepared in accordance with the policy directives of the Clerk's Office. These policies were established early in the budget process through briefings and memoranda from the Clerk. The policy addressed the major components of the budget: personal services, operating expenditures and capital outlay. The following is a summary of the budget policy in each of these areas. Personal Services — The department budgets were prepared using the increases recommended by the Board of County Commissioners. Operating Expenditures — The policy directive regarding operating expenditures was to maintain expenditures at the current level to the extent possible. Capital Outlay — Only purchases necessary for the effective operation of the agency were budgeted for 2004. DEBT POLICY Although the Clerk's service charges are a bondable revenue source, the Clerk's Office has no outstanding debt. The Clerk's policy is to incur debt only for specific projects lasting more than one year and when a funding source is insured. There are no plans to incur any debt in fiscal year 2004. PERFORMANCE MEASUREMENT Throughout the year, budget performance is monitored monthly through reports generated by the Clerk's Finance and Accounting Department, including detailed revenue and expenditure reports. These reports give information on revenues and expenditure amounts including budgeted amounts, actual receipts and expenditures for the month and year to date. Department Directors review these reports and follow up where unfavorable variances are indicated. Likewise, at mid-year all accounts are reviewed and budget amendments are recommended based upon revised financial forecasts or expenditure estimates. OPERATING BUDGET OVERVIEW The exhibit on page 9 summarizes the amended budget for 2003 and the adopted budget for 2004 with a comparison of the two years by dollars and percent change. The expenditure section of this exhibit is further divided into activities funded by the Board transfer and activities funded by service charges. This presentation is necessary to satisfy the statutory requirement to prepare a budget in two parts, indicating the two primary functions of the Clerk as it relates to the Courts system and to the Board of County Commissioners. In Fiscal Year 2002, the Clerk began reporting interest income derived from surplus County funds as revenue to the Clerk of the Circuit Court as outlined in Chapter 28.33, of the Florida Statutes. For comparative purposes, the interest from surplus County funds are not included in net fees of the Clerk's Office and are highlighted as a separate source of revenue. 6 MAJOR HIGHLIGHTS Service charges are expected to increase 29.32 percent in 2004. The increase is primarily due to an increase in the recording of legal instruments and the commission derived from documentary stamps. Other revenues derived from service charges are forecast to increase to levels that reflect current court activity. In fiscal year 2002, the Clerk began reporting interest income derived from surplus County funds as income to the Clerk of the Circuit Court. As previously stated, this is dictated by Chapter 28.33 of the Florida Statutes. As is highlighted on Page 9, interest income from this source of revenue is forecast at a level of$7,578,900. Interest income earned on net fees of the Clerk's Office is expected to decrease to a level $275,000 or 8.33 percent less when compared to FY 2003. The increase in Board interest recognizes a substantial mid-year borrowing by that Board that has not been fully spent. The decrease in Clerk interest is attributable to the current market conditions and the forecast carrying forward in FY 2004. The Clerk of the Circuit Court follows the Board practice of reducing operating revenues by five percent in accordance with Section 129.01, Florida Statutes. This Statute requires county governments to include in receipts only 95 percent of the revenues reasonably anticipated to be collected from all revenue sources. Thus revenues are reduced $773,600. The increase of 23.81 percent in overall spending for fiscal year 2004 reflects the ever-increasing costs of health insurance and retirement contributions, and also includes the additional costs of maintaining the recently implemented SAP financial system. Of the proposed expenditure budget of $13,146,500, or approximately 82 percent is for personal services, approximately 13 percent is for operating expenses, and approximately 5 percent is for capital expenditures. This year's budget reflects a transfer to the Board's general fund in the amount of$7,200,000. This is in response to the implementation of Chapter 28.33 of the Florida Statutes. The majority of the increases are reflected in personal services, which is forecast for fiscal year 2004 to be approximately $13,146,500, which represents an increase of $2,275,700 or 20.93 percent when compared to fiscal year 2003. Of this, approximately $568,500 is for expanded services. An additional 16.35 full time equivalents are included in the proposed fiscal year 2004 budget. The expanded services recognize the new space allocated to the Clerks Office which will allow expansion in both the Clerk to the County and Circuit Courts which have been considered necessary for several years to keep pace with the growth being experienced by the County and to perform certain mandates being imposed upon the Office of the Clerk of the Circuit Court. An additional $489,500 is necessary to keep current with the pay scales offered by the County Manager's Agency. This increase also recognizes significant increases in both health insurance costs and retirement contributions. Health insurance cost are forecast to increase by $791,300 or 45.41 percent, and retirement contributions are increasing by $181,500, or 36.66 percent when compared to fiscal year 2003. In addition, 3.25 FTE's have been dedicated to the operation and maintenance of the SAP financial package with a cost of approximately$246,300. Operating expenditures are $431,100 or 24.85 percent more than fiscal year 2003. This increase is due primarily to the implementation of the SAP financial software package during 2003 and the ongoing cost related to maintenance agreements of the packages. Approximately $228,800 of the increase is attributable to the SAP software package and includes the ongoing maintenance and training costs. 7 Although the Office Of Clerk Of The Circuit Court completed numerous capital projects during 2003, the adopted capital expenditures reflect a significant increase of $771,300 or 100.13 percent when compared to 2003. This reflects the Clerk's continued effort to image the majority of the Clerk's records and make them available via the Internet as mandated by law and additional hardware for archival purposes related to SAP. In summary, although the fiscal year 2004 expenditure budget reflects an increase of 23.81 percent, many factors included within the budget are outside the sole control of the Clerk of the Circuit Court. When reviewed from a Current Fiscal Year 2004 position and adjusted for certain of those items outlined above, the increase within our sole control is approximately $690,500 or 5.32 percent, when compared to the prior fiscal cycle as outlined below. When the total proposed for fiscal year 2004 is adjusted for those same items, the increase in our sole control is $1,303,000, or 10.03 percent, as outlined below: FY 2003 Current Increase/ Percent Expanded Total Increase/ Percent Appropriation Unit Budget FY 2004 (Decrease) Change Services Proposed (Decrease) Change Expenses Personal Services 10,870,800 12,578,000 1,707,200 15.70% 568,500 13,146,500 2,275,700 20.93% Operating Expenses 1,735,100 2,156,200 421,100 24.27% 10,000 2,166,200 431,100 24.85% Capital Expenses 385,400 707,900 322,500 83.68% 63,400 771,300 385,900 100.13% Total Expenses 12,991,300 15,442,I00 2,450,800 18.86% 641,900 16,084,000 3,092,700 23.81% Adjustments Pay Parity (460,100) (29,400) (489,500) Health Insurance (633,800) (633,800) Retirement Contributions (155,500) (155,500) SAP Minus FTE Impact (510,900) (510,900) Total Adjustments (1,760,300) (29,400) (1,789,700) Adjusted Expenses 12,991,300 13,681,800 690,500 5.32% 612,500 14,294,300 1,303,000 10.03% The funding levels outlined in this budget will allow the Office of the Clerk of the Circuit Court to continue: • Maintain a stable work force by ensuring pay parity with other agencies. • Ensure the SAP financial software package meets the requirements of the Board of County Commissioners and Supervisor of Elections, as well as that of the Clerk's Office. • To continue to provide a high level of service to all citizens of Collier County that reflects our dedication to an efficient and effective operation. 8 CLERK OF COURTS BUDGETED STATEMENT OF OPERATIONS DOLLAR AND PERCENT CHANGES 2003 VS. 2004 2003 2004 % Adopted Adopted Variance Change REVENUES BY SOURCE: Operating Revenues: Charges for Services $ 5,891,400 $ 7,618,800 $ 1,727,400 29.32% Interest and other income 300,000 275,000 (25,000) -8.33% 5%Statutory Reduction (309,600) (394,700) (85,100) 27.49% Net Operating Fees $ 5,881,800 $ 7,499,100 $ 1,617,300 27.50% Board Interest $ 6,842,100 $ 7,578,900 $ 736,800 10.77% 5%Statutory Reduction (342,100) (378,900) (36,800) 10.76% $ 6,500,000 $ 7,200,000 $ 700,000 10.77% Board transfers $ 7,109,500 $ 8,584,900 $ 1,475,400 20.75% Total revenues $ 19,491,300 $ 23,284,000 $ 3,792,700 19.46% EXPENDITURES BY FUNDING SOURCE: Board transfer: Clerk of Board $ 2,176,500 $ 2,522,500 $ 346,000 15.90% Administration and Internal Audit 741,100 828,900 87,800 11.85% Clerk of Circuit Court - 37,500 37,500 100.00% Clerk of County Court 2,849,000 2,993,900 144,900 5.09% Recording and Records Management 198,500 264,000 65,500 33.00% Management Information Systems 1,144,400 1,938,100 793,700 69.36% Total transfer $ 7,109,500 $ 8,584,900 $ 1,475,400 20.75% Clerk fees: Clerk of Board $ - $ - $ - 0.00% Administration&Internal Audit 572,900 634,400 61,500 10.73% Clerk of Circuit Court 2,372,800 2,890,400 517,600 21.81% Clerk of County Court 197,000 594,300 397,300 201.68% Recording and Records Management 1,448,700 1,977,900 529,200 36.53% Management Information Systems 1,290,400 1,402,100 111,700 8.66% Total Clerk fees $ 5,881,800 $ 7,499,100 $ 1,617,300 27.50% Total Expenditures $ 12,991,300 $ 16,084,000 3,092,700 23.81% Transfer to Board $ 6,500,000 $ 7,200,000 $ 700,000 10.77% Total Expenditures and Transfer $ 19,491,300 $ 23,284,000 $ 3,792,700 19.46% 9 PERSONNEL COUNT 2000 - 2004 2000 2001 2002 2003 2004 Department Actual Actual Actual Approved Approved Administration and Internal Audit 18.50 18.75 15.50 16.00 16.00 Clerk to the Board 33.50 34.50 37.00 38.00 39.00 Clerk of the Circuit Court 47.00 49.00 50.26 51.77 56.49 Clerk of the County Court 55.25 59.25 67.31 69.80 72.92 Recording and Records Management 25.50 27.25 28.99 31.49 38.24 Management Information Systems 20.00 22.00 24.00 26.00 26.00 Total employees 199.75 210.75 223.06 233.06 248.65 80 7 60 7 40 7 • Iirvo„ „, ; -; ,,, ,z, , : .,.. 2000 2001 2002 2003 2004 0 Management Information Systems 0 Administration and Internal Audit ■Clerk to the Board ■Clerk of the Circuit Court 0 Clerk of the County Court 0 Recording and Records Management PERSONNEL DISTRIBUTION- FISCAL YEAR 2004 Admin.and Internal MIS Audit 10% 6% Recording and Records Mgt. w Clerk to the Board 15% 16% Clerk of the Circuit Clerk of the County Court Court 23% 30% CI Admin.and Internal Audit •Clerk to the Board 0 Clerk of the Circuit Court 0 Clerk of the County Court ■Recording and Records Mgt. 0 MIS 10 STAFFING SUMMARY BY DEPARTMENT FISCAL YEAR 2004 Present Staff Anticipated New Staff Department Level Additions Level Administration and Internal Audit: Administration 5.00 - 5.00 Clerk's Bookkeeping 6.00 - 6.00 Internal Audit 5.00 - 5.00 Total Administration and Internal Audit 16.00 - 16.00 Clerk to the Board: Finance and Accounting 34.00 1.00 35.00 Minutes and Records 4.00 - 4.00 Total Clerk to the Board 38.00 1.00 39.00 Clerk of the Circuit Court: Circuit Civil 21.51 1.27 22.78 Circuit Felony 19.80 1.63 21.43 SAVE Program 1.15 - 1.15 Circuit Probate 6.05 1.00 7.05 Juvenile 3.08 1.00 4.08 Total Clerk of the Circuit Court 51.59 4.90 56.49 Clerk of the County Court: County Satellites 13.75 - 13.75 County Misdemeanor 24.00 1.97 25.97 County Civil 12.26 0.73 12.99 County Traffic 13.36 1.00 14.36 Misdemeanor Collections 5.85 - 5.85 Total Clerk of the County Court 69.22 3.70 72.92 Recording and Records Management: Recording 24.94 5.25 30.19 Records Management 6.55 1.50 8.05 Total Recording and Records Management 31.49 6.75 38.24 Management Information Systems 26.00 - 26.00 Total Staff 232.30 16.35 248.65 11 2004 REVENUES Net Fees Board Transfer 411111111&MO 47% 53% 0 Net Fees 0 Board Transfer (Net Fees are net after 5% statutory reduction. Does not include Board Interest) Revenues by Actual Original Proposed Major Class 2002 2003 2004 Charges for Services $ 7,245,425 5,891,400 7,618,800 Clerk Interest 179,763 300,000 275,000 5% Statutory Reduction (309,600) (394,700) Board Transfer 6,549,400 7,109,500 8,584,900 Total Available for Operatins 13,974,588 12,991,300 16,084,000 Board Interest 5,605,852 6,842,100 7,578,900 5% Statutory Reduction - (342,100) (378,900) Total Board Interest 5,605,852 6,500,000 7,200,000 Total $ 19,580,440 19,491,300 23,284,000 12 REVENUE POLICY User charges for services derived by the Clerk for services rendered are classified as fees and are available to offset certain functions of the Clerk's Office. These fees are collected by the Clerk and are deposited to the Clerk's General Fund. In addition, the General Fund is financed by intra-governmental transfers from the Board of County Commissioners for services provided. A discussion of the fees derived by the Clerk's office follows. Chapter 28, Florida Statutes, is the principal authority and establishes the rates for these fees. Information regarding specific fees is available on the Clerk's internet site at www.clerk.collier.fl.us. The Statutes also govern interest earnings and investment activities. The Clerk is a member of the Local Government Surplus Trust Fund that is administered by the State Board of Administration of Florida (SBA). Funds that are not transferred to the State investment pool are placed in an over-night repurchase agreement. Revenues are forecast based on current and historical activity levels. The forecast assumes no significant increase in activity. Note that the Clerk follows the Board practice of establishing a 5% reserve against projected revenues. BUDGETED REVENUES 2000 - 2004 2000 2001 2002 2003 2004 Net Fees $ 4,175,800 4,884,600 5,267,800 5,881,800 7,499,100 Board Transfer 4,921,400 5,675,900 6,549,400 7,109,500 8,584,900 Board Interest - - - 6,500,000 7,200,000 9,000,000 8,500,000 8,000,000 7,500,000 7,000,000 0 Net Fees 6,500,000 j •Board Transfer 6,000,000 0 Board Interest 5,500,000 5,000,000 — 4,500,000 -6 4,000,000 2000 2001 2002 2003 2004 13 MAJOR REVENUE SOURCES Effective July 1, 1996, the Florida Department of Banking and Finance made changes to the State Chart of Accounts as it relates to court activity. These changes were implemented in this annual budget and are reflected in the classification of the Clerk's revenue. The following charges for services comprise approximately 70% of the revenues collected by the Clerk's Office: Recording Fees Documentary Stamp Commissions Filing Fees—Circuit and County Court Court Attendance and Minutes Fees Child Support Fees Copies ASSUMPTIONS FOR REVENUE ESTIMATES The procedures used to estimate fees are as follows: Recording Fees: Based on an analysis of the historical trend, a prediction as to the amount of real estate and general economic activity for the coming year and an estimate of the number of documents to be recorded this year based on last year's activity. Documentary Stamp Commissions: Based on historical trend and a prediction as to the amount of recording activity for the coming year, multiplied by the commission rate allowed by law, which is currently $.70 per $100 of consideration paid. Filing Fees: Circuit and County Court: Based on the estimated number of cases expected to be filed in the upcoming year based upon prior year activity, multiplied by the filing fee allowed by state law or ordinance. Circuit Court Attendance and Minutes Fees: Based on historical trend and an estimate of the number of cases expected to be filed for the coming year multiplied by the rate allowed by statute. Child Support Fees: An estimate of the dollar volume of activity for the year based upon the current year activity, and estimate of the increase in workload, multiplied by the service charge allowed by statute, which is 4% of the support payment, but not less than $1.25 nor more than $5.25. Copies: Based upon the estimated number of copies of official records and transcripts expected to be produced in the upcoming year along with historical trends, multiplied by the amount allowed by statute for the first page and each additional page. 14 SIGNIFICANT REVENUE TRENDS - 3,500,000 3,000,000 -- 2,500,000 2,500,000 _ 2,000,000 1,500,000 — 1,000,000 500,000 — 1 '�eeo doe j? o° Acts, rd. Lie g� rt 9 S es ees 8g�ees aryst �Ant 4pAo '2111,0 '4,100 ees ees s'o )4tesA ds ees ❑2001 Actual ❑2002 Actual ❑2003 Adopted ■2004 Adopted Recording Fees: Recording fees are expected to increase $1,123,800 in 2004 based upon anticipated growth in Collier County. Documentary Stamp Commissions: Documentary stamp commissions are anticipated to increase $195,000 again, based upon growth in Collier County. Filing Fees: Circuit and County Court: The net increase expected in filing fees is $34,500. Revenues from filing fees have been consistent over the last few years. There has been an increase in court activity over the last five years and this trend is expected to continue. Court Attendance and Minutes Fees: These fees are expected to increase about $53,600 from the 2003 adopted budget. The increase is directly related to the increased court activity mentioned previously. Child Support Fees: Child support fees are expected to increase $130,000. Beginning in the 1999 year, the County began to receive reimbursement from the state for a percentage of costs associated with conversion to a new State child support system. Once the eligibility for this reimbursement ends, the child support fees will return to a stable level. Copies: Copy fee revenue is expected to increase $24,100 from the 2003 level. 15 REVENUE HISTORY AND FORECASTS 2001 2002 2003 2004 Description Actual Actual Adopted Adopted Administrative and Internal Audit: Recording Fees $ 7,934 - - - Documentary Stamp Commissions - - - - Copies 622 100 7,500 5,000 Filing Fees 5,638 - - - Interest 363,579 179,763 300,000 275,000 Probate Charges - - - - Passport Fees - - - - Administrative Fee - 20,448 - 15,000 Child Support 141,125 - - - Miscellaneous Fees and Charges 50,552 135,133 29,700 9,200 Clerk to the Board: Copies 4,042 2,787 3,500 4,000 Lobyist Registration Fees 2,575 4,500 4,000 4,500 Miscellaneous 53,237 55,867 50,000 50,000 Clerk of the Circuit Court: Filing Fees 370,628 386,162 396,200 403,700 Court Attendance and Minutes 188,145 229,395 216,000 251,500 Subpoenas Circuit Fees 69,628 80,965 63,600 74,400 Miscellaneous Fees and Charges 622,143 1,002,343 755,500 945,100 Clerk of the County Court: Court Attendance and Minutes 138,950 128,685 117,500 136,000 Supoenas Circuit Fees 59,648 57,650 55,200 56,200 Miscellaneous Fees and Charges 460,543 606,317 521,400 682,900 Recording and Records Management: User Fees 3,527,645 4,339,482 3,406,400 4,835,700 Management Information Systems: User Fees 171,157 195,591 264,900 145,600 Total Service Charges 6,237,791 7,425,188 6,191,400 7,893,800 5%Statutory Reduction - (309,600) (394,700) Net Service Charges 6,237,791 7,425,188 5,881,800 7,499,100 Board Transfer 5,675,900 6,549,400 7,109,500 8,584,900 Total Operating Revenue&Transfer 11,913,691 13,974,588 12,991,300 16,084,000 Board Interest - 5,605,852 6,842,100 7,578,900 5%Statutory Reduction - - (342,100) (378,900) Total Board Interest - 5,605,852 6,500,000 7,200,000 Total Revenue $ 11,913,691 19,580,440 19,491,300 23,284,000 16 KEY REVENUE SOURCES Administration and Internal Audit: Recording Fees — Charges for indexing and recording, making transcripts of records and preparing Affidavits of Domicile. Documentary Stamp Commissions — Commissions collected in processing documentary stamp sales. Filing Fees—Filing fees charged for civil and criminal proceedings. Interest — Earnings of investments in an overnight repurchase agreement or State Board of Administration(SBA). Administrative Fee—Fees collected pursuant to Florida Statutes, Chapter 28. Clerk of the Circuit Court: Filing Fees—Filing fees for civil and criminal proceedings. Court Attendance and Minutes Fees — Fees collected for daily court attendance and court minutes. Subpoenas Circuit Fees—Fees for issuing subpoenas. Clerk of the County Court: Filing Fees—Filing fees for civil and criminal proceedings. Court Attendance and Minutes Fees — Fees collected for daily court attendance and court minutes. Recording and Records Management: User Fees—Fees charged to departments for microfilm support. Management Information Systems: User Fees—Fees charged to departments for computer support. 17 CLERK OF THE COURTS DEPARTMENTAL BUDGET SUMMARIES DOLLAR & PERCENT CHANGES 2003 TO 2004 2003 2004 % Department/Object Class Adopted Adopted Variance Change Administration and Internal Audit Personal Services $ 1,066,500 1,187,800 121,300 11.37% Operating Expense 221,500 236,800 15,300 6.91% Capital Outlay 26,000 38,700 12,700 48.85% Total 1,314,000 1,463,300 149,300 11.36% Clerk of the Board Personal Services 1,901,000 2,232,500 331,500 17.44% Operating Expense 232,900 253,800 20,900 8.97% Capital Outlay 42,600 36,200 (6,400) -15.02% Total 2,176,500 2,522,500 346,000 15.90% Clerk of the Circuit Court Personal Services 2,132,500 2,677,600 545,100 25.56% Operating Expense 225,100 221,500 (3,600) -1.60% Capital Outlay 15,200 28,800 13,600 89.47% Total 2,372,800 2,927,900 555,100 23.39% Clerk of the County Court Personal Services 2,764,100 3,309,200 545,100 19.72% Operating Expense 251,000 237,300 (13,700) -5.46% Capital Outlay 30,900 41,700 10,800 34.95% Total 3,046,000 3,588,200 542,200 17.80% Recording and Records Management Personal Services 1,372,500 1,849,900 477,400 34.78% Operating Expense 265,600 269,600 4,000 1.51% Capital Outlay 9,100 122,400 113,300 1245.05% Total 1,647,200 2,241,900 594,700 36.10% Management Information Systems Personal Services 1,634,200 1,889,500 255,300 15.62% Operating Expense 539,000 947,200 408,200 75.73% Capital Outlay 261,600 503,500 241,900 92.47% Total 2,434,800 3,340,200 905,400 37.19% Summary Personal Services 10,870,800 13,146,500 2,275,700 20.93% Operating Expense 1,735,100 2,166,200 431,100 24.85% Capital Outlay 385,400 771,300 385,900 100.13% Total Expenditures $ 12,991,300 16,084,000 3,092,700 23.81% 18 APPROPRIATIONS 2004 2002 2003 2004 Department Actual Adopted Adopted Administration and Internal Audit $ 1,298,118 1,314,000 1,463,300 Clerk of the Board 1,947,263 2,176,500 2,522,500 Clerk of the Circuit Court 2,127,872 2,372,800 2,927,900 Clerk of the County Court 2,451,642 3,046,000 3,588,200 Recording and Records Management 1,925,639 1,647,200 2,241,900 Management Information Systems 2,107,843 2,434,800 3,340,200 Total $ 11,858,377 12,991,300 16,084,000 Management Information Administration and Systems Internal Audit 21% 9% Clerk of the Board 16% Recording and -® Records Management Clerk of the Circuit 14% Clerk of the County Court Court 18% 22% Administration and Internal Audit •Clerk of the Board ❑Clerk of the Circuit Court 0 Clerk of the County Court IN Recording and Records Management 0 Management Information Systems 19 HISTORY OF EXPENDITURES BY DIVISION Department 2000 2001 2002 2003 2004 Administration and Internal Audit $ 1,446,045 1,291,730 1,298,118 1,314,000 1,463,300 Clerk of the Board 1,487,945 1,715,476 1,947,263 2,176,500 2,522,500 Clerk of the Circuit Court 1,696,892 1,781,586 2,127,872 2,372,800 2,927,900 Clerk of the County Court 1,670,956 2,073,462 2,451,642 3,046,000 3,588,200 Recording and Records Management 983,028 1,252,700 1,925,639 1,647,200 2,241,900 Management Information Systems 1,411,506 1,881,637 2,107,843 2,434,800 3,340,200 Total $ 8,696,372 9,996,591 11,858,377 12,991,300 16,084,000 4,000,000 3,800,000 3,600,000 3,400,000 3,200,000 _ „u 3,000,000 _ 2,800,000 — I 2004 CAPITAL BUDGET BY DIVISION 2002 2003 2004 % Capital Outlay Actual Adopted Adopted Variance Change Administration and Internal Audit $ 22,079 26,000 38,700 12,700 48.85% Clerk of the Board 25,828 42,600 36,200 (6,400) -15.02% Clerk of the Circuit Court 32,964 15,200 28,800 13,600 89.47% Clerk of the County Court 42,644 30,900 41,700 10,800 34.95% Recording and Records Management 547,558 9,100 122,400 113,300 1245.05% Management Information Systems 309,003 261,600 503,500 241,900 92.47% Total $ 980,076 385,400 771,300 385,900 100.13% 21 Clerk of the Circuit Court Fund 010 General Fund Clerk of the Circuit Court Clerk to the Clerk's Administration & Clerk to the Board Internal Audit Circuit Court Clerk to the Recording& Records Management County Court Management Information Systems Clerk of the Circuit Court General Fund(010) Goals To perform the statutory and constitutional responsibilities of the Office of the Clerk of the Circuit Court in the most efficient and effective manner. %of %of FY 04 Total Programs FTE's Personnel Cost Dollars Administration and Internal Audit 16.00 6.43% 1,463,300 9.10% Clerk to the Board 38.00 15.28% 2,454,300 15.26% Clerk to the Circuit Court 52.31 21.04% 2,733,400 16.99% Clerk to the County Court 68.50 27.55% 3,433,400 21.35% Recording and Records Management 31.49 12.66% 2,017,500 12.54% Management Information Systems 26 10.46% 3,340,200 20.77% Subtotal 232.30 93.42% 15,442,100 96.01% Expanded Services Administration and Internal Audit 0.00 0.00% 0 0.00% Clerk to the Board 1.00 0.40% 68,200 0.42% Clerk to the Circuit Court 4.90 1.97% 194,500 1.21% Clerk to the County Court 3.70 1.49% 154,800 0.96% • Recording and Records Management 6.75 2.71% 224,400 1.40% Management Information Systems 0 0.00% 0 0.00% Grand Total 248.65 100.00% 16,084,000 100.00% 22 Clerk of the Circuit Court General Fund(010) FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Operating Expenses Personal Services 9,520,561 10,870,800 10,716,800 12,578,000 568,500 13,146,500 2,275,700 20.93% Operating Expenses 1,357,740 1,735,100 1,632,975 2,156,200 10,000 2,166,200 431,100 24.85% Capital Expenses 980,076 385,400 306,000 707,900 63,400 771,300 385,900 100.13% Total 11,858,377 12,991,300 12,655,775 15,442,100 641,900 16,084,000 3,092,700 23.81% Transfer Transfer to the General Fund 7,722,063 6,500,000 12,023,897 7,200,000 0 7,200,000 700,000 10.77% Total Transfer 7,722,063 6,500,000 12,023,897 7,200,000 0 Total Operating Expenses and Transfer 19,580,440 19,491,300 21,679,672 22,642,100 641,900 23,284,000 3,792,700 19.46% Revenues Operating Revenues - Clerk Fees 13,031,040 13,007,200 17,570,172 15,032,600 440,100 15,472,700 2,465,500 18.95% Negative 5%Estimated Revenue 0 -625,400 0 -751,600 -22,000 -773,600 -148,200 23.70% Total Operating Revenue 13,031,040 12,381,800 17,570,172 14,281,000 418,100 14,699,100 2,317,300 18.72% Transfer Transfer from General Fund 6,549,400 7,109,500 7,109,500 8,361,100 223,800 8,584,900 1,475,400 20.75% Total Transfer 6,549,400 7,109,500 7,109,500 8,361,100 223,800 8,584,900 1,475,100 20.75% Total Revenues 19,580,440 19,491,300 24,679,672 22,612,100 641,900 23,284,000 3,792,700 19.46% Permanent Positions 223.06 233.06 231.11 232.30 16.35 248.65 15.59 6.69% A comparison of funding sources for FY 03 and FY 04 are as follows: Current Expanded Source FY 03 FY 04 Services Total Clerk Fees 5,881,800 7,081,000 418,100 7,499,100 Board Transfer 7,109,500 8,361,100 223,800 8,584,900 Total 12,991,300 15,442,100 641,900 16,084,000 Budget Hiehliphts: Forecast 03 03: Based on historical trends and the Clerk of the Circuit Courts conservative approach,total expenditures are forecast to be$325,525 below the FY 2003 appropriations. Favorable variances are anticipated in each appropriation unit as follows: Personal Services$164,000,Operating Expenses$102,125,and Capital Expenses$79,400. Each of these variances are highlighted in each of the functional activity which is included within this budget. Revenues including interest income from surplus County funds,are forecast to exceed budget by approximately$5,188,372. This is representative of fee income and documents the continuing growth in both the Courts and Recording functions. Current 03 01: Current services cost increased by 18.86 percent when compared to FY 2003. The majority of the increase is attributable to the ever increasing cost of health insurance and retirement contributions. In addition,an additional$460,100 is included to ensure pay parity with other agencies. The additional cost due to the implementation of SAP is forecast to be$510,900. Interest income generating on surplus Board funds is expected to increase to$7,578,900 representing an increase of$736,800 when compared to FY 2003. This is primarily due to a mid-year borrowing that has not been fully expended. Expanded 03 04: An additional 16.35 FTE's are included. The expanded services recognizes the new space allocated to the Clerk's Office which will allow expansion in both the Clerk to the County and Circuit Courts which has been considered necessary for several years to keep pace with the growth being experienced by the County and to perform certain mandates being imposed noon the the Office of the Clerk of the Circuit Court 23 Clerk of the Circuit Court General Fund(010) Revenue Budget Fiscal Year 2003/2004 Object " FY 2002. , F'Y20tl3 ' Foe"tast Forecast. Increase% Percent Code Description Actual Budget FY.2003 142004 (Decrease) Change Operating Revenue 341100 RECORDING OF LEGAL INSTRUMENTS 3,097,398 2,424,500 3,692,369 3,548,300 1,123,800 46.35% 341120 DOCUMENTARY STAMP COMMISSIONS 835,293 675,000 881,920 870,000 195,000 28.89% 341410 POSTAGE-DOCUMENTS 16,761 12,100 9,271 12,600 500 4.13% 341420 FORFEITURE POSTAGE 664 1,900 721 1,400 -500 -26.32% 341439 SALES OF MICROFILM COPIES 21,375 17,500 30,480 25,000 7,500 42.86% 341440 SALES OF XEROX COPIES 23,296 19,300 24,039 23,900 4,600 23.83% 341441 FORFEITURE COPIES 2,943 5,500 2,527 5,000 -500 -9.09% 341442 COPIES 164,657 171,500 176,028 184,500 13,000 7.58% 341444 PLAT COPIES 3,817 3,500 2,827 3,000 -500 -14.29% 341445 GARNISHMENT CLERK FEE 9,205 10,500 12,264 11,500 1,000 9.52% 341448 EXEMPLIFICATION FEE 509 1,900 442 1,000 -900 -47.37% 341450 RECORDS CHECK/SEARCH 6,571 8,900 6,553 8,500 -400 -4.49% 341451 CERTIFICATION 13,306 18,000 12,521 16,500 -1,500 -8.33% 341452 FORFEITURE NOTICES 5,632 11,200 3,907 8,500 -2,700 -24.11% 341453 SEAL/EXPUNGE 2,525 3,700 2,340 3,700 0 0.00% 341454 CONVICTION LETTER 3,086 3,200 3,859 3,700 500 15.63% 341455 NOTARY FEES 428 1,100 470 1,100 0 0.00% 341456 PREPRINTED FORMS SALES 9,823 11,600 8,347 11,600 0 0.00% 341457 PREPARATION OF DOCUMENTS 217 600 320 500 -100 -16.67% 341490 MISCELLANEOUS FEES 106,399 99,900 81,494 101,000 1,100 1.10% 341715 FORECLOSURE SALE FEES 8,644 8,500 8,939 9,000 500 5.88% 341719 COUNTY CIVIL FILING FEE 86,996 92,700 89,506 91,200 -1,500 -I.62% 341720 COUNTY FILING FEE SMALL CLAIMS 95,163 80,000 107,299 105,000 25,000 31.25% 341721 S.A.V.E.REGISTRATION FEE 1,700 1,500 2,640 2,200 700 46.67% 341722 RENEWAL REGISTRATION 2,985 1,500 1,080 1,500 0 0.00% 341723 COURT ORDER FEES 1,745 1,800 1,260 1,800 0 0.00% 341727 MEDICAL MEDIATION FILING FEE 1,775 2,000 1,740 2,000 0 0.00% 341728 WRIT FEE 4,460 4,400 3,192 4,000 -400 -9.09% 341729 FOREIGN JUDGMENT SERVICE FEE 1,925 2,700 1,860 2,800 100 3.70% 341730 RETURNED CHECK FEE 5,212 3,900 5,484 5,000 1,100 28.21% 341754 REGISTRY OF COURT SERVICE CHARGES 150,452 131,800 195,878 191,200 59,400 45.07% 341755 APPROVING BONDS-SERVICE CHARGE 455 800 96 500 -300 -37.50% 341756 MARRIAGE LICENSES 61,226 55,500 61,301 60,000 4,500 8.11% 341758 TAX DEED CLERK FEE 46,881 20,000 16,608 20,000 0 0.00% 341760 FILING FEES(CRIMINAL) 196,970 213,000 207,168 218,000 5,000 2.35% 341761 STATE JURY PAYROLL FEES 250 5,500 168 5,300 -200 -3.64% 341762 COURT ATTENDANCE FEES 293,160 275,000 314,004 321,100 46,100 16.76% 341763 COURT MINUTES FEES 81,180 80,000 83,832 87,500 7,500 9.38% 341764 ISSUE SUBPOENAS 138,615 118,800 145,632 140,600 21,800 18.35% 341767 PROBATE CHARGES CIRCUIT FEES 96,719 97,000 78,607 92,000 -5,000 -5.15% 341768 GUARDIAN AUDIT FEE 17,004 18,000 15,864 18,000 0 0.00% 341770 CLERK FEE-FELONY 44 100 12 100 0 0.00% 341772 INFORMATION SYSTEM FEES CIRCUIT 6,640 26,000 6,460 15,000 -11,000 -42.31% 341774 PASSPORT FEES CIRCUIT 104,745 68,000 147,492 145,000 77,000 113.24% 341776 PREPARATION OF APPEAL FEES CIRCUIT 17,562 24,000 18,763 20,000 -4,000 -16.67% 341778 HOME SOLICITATION 86 100 0 100 0 0.00% 341779 MARRIAGE CEREMONY PERFORMED 12,580 10,000 11,808 13,000 3,000 30.00% 341780 RIDE APPLICATION FEE 562 500 300 500 0 0.00% 341782 RIDE REINSTATEMENT FEE 2,800 2,000 1,560 2,000 0 0.00% 341783 RIDE PAYMENT FEE 902 800 610 800 0 0.00% 341784 COLLECTIONS SET UP FEE 48,250 24,800 52,461 50,000 25,200 101.61% 341785 CLERKFEE-TEENCOURT 1,674 0 7,672 8,100 8,100 100.00% 341786 COLLECTIONS B/W FEE 19,930 0 52,658 49,500 49,500 100.00% 341910 ADMINISTRATIVE SERVICES 20,448 11,500 23,503 15,000 3,500 30.43% 341981 LOBBYIST 4,500 4,000 4,000 4,500 500 12.50% 348410 FILING FEES 179,992 170,000 174,425 175,000 5,000 2.94% 348411 APPEAL FILING FEE 5,700 8,500 4,800 7,500 -1,000 -11.76% 348420 SERVICES CHARGES 2,419 4,500 4,637 4,500 0 0.00% 348421 POSTAGE 1,707 1,200 2,549 2,100 900 75.00% 348428 REGISTRY FEE 110 500 322 400 -100 -20.00% 348429 MISCELLANEOUS CHARGES 9,276 19,500 10,397 12,600 -6,900 -35.38% 348480 CHILD SUPPORT 583,793 300,000 495,425 430,000 130,000 43.33% 351151 CLERK FEE-CRIMES COMP 7,359 9,400 8,896 9,400 0 0.00% 351152 CLERK FEE-JUVENILE ASSESSMENT 903 1,600 1,235 1,700 100 6.25% 351153 CLERK FEE-CRIMESTOPPERS 8,312 10,600 9,172 10,100 -500 -4.72% 351154 CLERK FEE-AFFIDAVIT 67,029 53,500 75,161 70,000 16,500 30.84% 24 Obi r2002 FY2003 Fa catty Forecast Increase/ Percent Code ' Description„ Actual Budget . FY2003 111004: (Decrease) Change 351155 CLERK FEE-TOBACCO FINE 810 1,500 780 1,200 -300 -20.00% 351156 CLERK FEE-PRETRIAL DVU 6 500 0 300 -200 -40.00% 351157 CLERK FEE-DISMISSAL 15,144 15,700 17,899 18,800 3,100 19.75% 351158 CLERK FEE-D-6 56,110 53,500 60,593 61,000 7,500 14.02% 351159 CLERK FEE-BUI 6 100 0 100 0 0.00% 351160 CLERK FEE-INDIGENT 708 1,600 605 1,200 -400 -25.00% 351161 REINSTATEMENT FEE 15,636 11,300 10,860 12,100 800 7.08% 351162 CLERK FEE-DRIVING RECORD 5,256 5,000 4,910 5,100 100 2.00% 351163 DELINQUENT FEE 15,606 15,000 13,544 15,000 0 0.00% 351164 CLERK FEE-TRAFFIC FINES 14,724 14,000 15,783 18,000 4,000 28.57% 351165 CLERK FEE-IMPROPER EQUIPMENT 3,078 1,500 5,532 5,000 3,500 233.33% 351166 CLERK FEE-NON-ATTENDANCE 21,017 15,000 22,126 24,000 9,000 60.00% 351167 OUT OF COUNTY AFFIDAVIT 213 300 53 200 -100 -33.33% 351169 CLERK FEE-INVESTIGATION/PROSECUTION 18,490 18,500 21,341 20,500 2,000 10.81% 351170 CLERK FEE-FALSE ALARM 5,440 4,000 6,014 6,000 2,000 50.00% 351171 CLERK FEE/TOLL 0 100 0 100 0 0.00% 351172 CLERK FEE-CODE ENFORCEMENT 1,035 L000 996 1,000 0 0.00% 351173 CLERK FEE-DOMESTIC VIOLENCE 98 100 190 200 100 100.00% 351560 CLERK FEE MM-LOCAL GOV'T 23,014 23,200 26,732 25,000 1,800 7.76% 354100 CLERK FEE-PARKING 7,820 2,200 4,906 5,000 2,800 127.27% 354102 CLERK FEE-LATE PARKING PAYMENT 2,418 1,000 1,763 1,500 500 50.00% 354310 COURT SETTLEMENT-CLERK OF COURTS 125,100 0 5,582 0 0 0.00% 361170 INTEREST-SBA(Board Funds) 222,658 0 766,801 400,000 400,000 100.00% 361180 INVESTMENT INCOME(Board Funds) 5,383,194 6,815,800 8,780,214 7,178,900 363,100 5.33% 361310 INTEREST-CLERK REGISTRY FUNDS 179,763 300,000 164,702 275,000 -25,000 -8.33% 493118 HUMAN RESOURCES 5,400 6,100 6,480 3,300 -2,800 -45.90% 493120 DEPARTMENT OF REVENUE 118 0 -24 0 0 0.00% 493121 BUDGET OFFICE 4,000 9,700 4,800 2,700 -7,000 -72.16% 493123 PURCHASING 22,500 27,400 27,000 7,200 -20,200 -73.72% 493210 SPECIAL ASSESSMENTS 4,000 0 1,882 3,700 3,700 100.00% 493327 WITNESS MANAGEMENT 33,400 41,600 40,080 4,200 -37,400 -89.90% 493328 DOMESTIC VIOLENCE 4,900 500 5,880 100 -400 -80.00% 493499 OTHER BOARD USERS(IF LESS THAN$1,000) 3,800 6,000 7,752 4,000 -2,000 -33.33% 493710 PROBATION 36,700 64,500 44,040 64,000 -500 -0.78% 493715 STATE ATTORNEYS OFFICE 55,300 46,800 66,360 23,100 -23,700 -50.64% 493725 PUBLIC DEFENDER 12,000 12,300 14,400 7,300 -5,000 -40.65% 493800 SUPERVISOR OF ELECTIONS 6,833 24,000 10,418 11,000 -13,000 -54.17% 493810 SHERIFF 0 500 0 0 -500 -100.00% Subtotal Operating Revenues 13,031,040 13,007,200 17,570,172 15,472,700 2,465,500 18.95% Reserves 489900 NEGATIVE 5%OF ESTIMATED REVENUE 0 -625,400 0 -773,600 -148,200 23.70% Total Reserves 0 -625,400 0 -773,600 -148,200 23.70% Total Operating Revenues 13,031,040 12,381,800 17,570,172 14,699,100 2,317,300 18.72% Non-Operating Revenues 486920 TRANSFER FROM BOARD 6,549,400 7,109,500 7,109,500 8,584,900 1,475,400 20.75% Total Non-Operating Revenues 6,549,400 7,109,500 7,109,500 8,584,900 1,475,400 20.75% Total Fund 010 Revenue 19,580,440 19,491,300 24,679,672 23,284,000 3,792,700 19.46% 25 Clerk oldie Circuit Court General Fund(010) Expenditure&Transfer Budget Fiscal Year 2003/2004 Object FY2O0,2 " F12003 F st `` reCurrent FaCpA7ztded Total Increase! Percent Code UescriPuo t , s4ctuai Budget , FT 2003 FY 2004: Services Proposed (Decrease) Change Expenses Personal Services 511100 SALARIES- ELECTED OFFICIALS 112,971 118,000 116,000 123,400 0 123,400 5,400 4.66% 512100 REGULAR SALARIES 6,907,628 7,859,700 7,440,500. 8,615,800 355,900 8,971,700 1,112,000 14.95% 514100 OVERTIME 133,168 107,700 230,100 166,800 0 166,800 59,100 25.68% 521100 SOCIAL SECURITY MATCHING 528,518 620,200 595,700 685,400 27,500 712,900 92,700 15.56% 522100 RETIREMENT-REGULAR 495,036 489,100 495,100 644,600 26,000 670,600 181,500 36.66% 522500 RETIREMENT-ELECTED OFFICIALS 16,106 15,000 15,500 18,700 0 18,700 3,700 23.87% 523150 LIFE&HEALTH AGGREGATE PREMIUM 1,265,159 1,594,100 1,742,400 2,227,900 157,500 2,385,400 791,300 45.41% 523160 LIFE PREMIUM 30,151 34,700 33,500 41,000 1,400 42,400 7,700 22.99% 524100 WORKER'S COMPENSATION-REGULAR 28,644 27,800 32,600 43,800 200 44,000 16,200 49.69% 525100 UNEMPLOYMENT COMPENSATION 3,179 4,500 12,900 10,600 0 10,600 6,100 47.29% 528100 ALLOWANCES-MOVING EXPENSES 0 0 2,500 0 0 0 0.00% Total Personal Services 9,520,561 10,870,800 10,716,800 12,497,400 568,500 13,146,500 2,275,700 20.93% Operating Expenses 631100 LEGAL FEES 76,019 33,000 66,000 46,000 0 46,000 13,000 39.39% 631110 LEGAL FEES-SEIZED PROPERTY 0 2,000 0 2,000 0 2,000 0 0.00% 631990 OTHER PROFESSIONAL FEES 0 500 500 500 0 500 0 0.00% 634210 DATA PROCESSING-OFFICE AUTOMATION: 0 1,300 800 800 0 800 -500 -38.46% 634801 SUBPOENA SERVICE 60 300 250 300 0 300 0 0.00% 634999 OTHER CONTRACTUAL SERVICES 212,604 188,500 170,800 510,900 1,200 512,100 323,600 171.67% 640200 MILEAGE REIMBURSEMENT-REGULAR 1,922 3,900 2,300 2,400 0 2,400 -1,500 -38.46% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL F 21,783 40,400 41,700 63,400 1,500 64,900 24,500 60.64% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSK\ 527 3,100 12,250 11,000 0 11,000 7,900 254.84% 640390 PER DIEM-OTHER CHARGES 4,691 9,100 5,200 8,300 0 8,300 -800 -8.79% 640400 MOTOR POOL MILEAGE CHARGES 0 1,700 1,050 1,300 0 1,300 -400 -23.53% 640410 MOTOR POOL RENTAL CHARGE 465 7,500 4,200 7,300 0 7,300 -200 -2.67% 641100 TELEPHONE-BASE COST 824 4,300 5,300 6,300 1,000 7,300 3,000 69.77% 641200 TELEPHONE-TOLL CALLS 10,876 18,600 19,000 20,800 400 21,200 2,600 13.98% 641210 FAX CHARGES 2,000 1,000 2,800 3,000 0 3,000 2,000 200.00% 641230 TELEPHONE ACCESS CHARGES 3,932 25,000 52,500 3,500 0 3,500 -21,500 -86.00% 641300 TELEPHONE-INSTALLATIONS -20 1,500 1,100 1,400 100 1,500 0 0.00% 641400 TELEPHONE-DIRECT 22,916 29,300 31,600 45,000 0 45,000 15,700 53.58% 641600 TELEPHONE-EXTRAS 2,055 700 9,700 1,400 0 1,400 700 100.00% 641900 TELEPHONE-ALLOCATED 59,946 54,500 60,200 67,600 3,000 70,600 16,100 29.54% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 149,646 145,400 117,400 130,400 0 130,400 -15,000 -10.32% 644600 RENT-EQUIPMENT 52,352 55,200 46,500 54,700 0 54,700 -500 -0.91% 644620 LEASE-EQUIPMENT 27,422 37,500 42,200 42,000 0 42,000 4,500 12.00% 645260 AUTO INSURANCE 0 1,200 1,200 1,200 0 1,200 0 0.00% 645490 EMPLOYEE NOTARY BONDS 93 200 200 200 0 200 0 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 2,983 6,100 4,600 7,900 0 7,900 1,800 29.51% 646410 AUTOS&TRUCKS R&M-OUTSIDE VENDOR 170 1,000 1,000 1,000 0 1,000 0 0.00% 646420 AUTO&TRUCKS-TIRES&BATTERIES 0 1,500 500 1,500 0 1,500 0 0.00% 646430 FLEET MAINTENANCE I.S.F.-LABOR&OVER 2,853 2,500 600 500 0 500 -2,000 -80.00% 646440 FLEET MAINTENANCE I.S.F.-PARTS 5,001 5,100 600 600 0 600 -4,500 -88.24% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SI 46 1,000 500 700 0 700 -300 -30.00% 646710 OFFICE EQUIPMENT R&M 81,437 164,200 106,100 89,500 0 89,500 -74,700 -45.49% 646910 DATA PROCESSING EQUIPMENT R&M 218,196 429,800 424,600 525,000 0 525,000 95,200 22.15% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 15,277 107,000 87,600 96,000 0 96,000 -11,000 -10.28% 1 647210 PHOTO PROCESSING 28 0 0 0 0 0 0 0.00% 647230 MICROFICHE SERVICES(COM)OUTSIDE VEI 7,549 5,200 9,400 9,700 0 9,700 4,500 86.54% 648110 LEGAL ADS 1,487 3,200 1,775 2,800 0 2,800 -400 -12.50% 648160 OTHER ADS 11,657 8,600 8,200 9,300 0 9,300 700 8.14% 649930 CREDIT CARD DISCOUNT FEE 8,176 7,000 6,000 7,000 0 7,000 0 0.00% 649990 OTHER MISCELLANEOUS SERVICES 1,191 1,800 2,200 2,200 0 2,200 400 22.22% 651110 OFFICE SUPPLIES-GENERAL 144,034 150,500 134,100 144,300 500 144,800 -5,700 -3.79% 651210 COPYING CHARGES 84 2,100 900 1,700 0 1,700 -400 -19.05% 651910 MINOR OFFICE EQUIPMENT 21,426 16,100 8,700 15,600 150 15,750 -350 -2.17% 651930 MINOR OFFICE FURNITURE 12,332 12,600 12,000 14,900 650 15,550 2,950 23.41% 651950 MINOR DATA PROCESSING EQUIPMENT 24,888 19,200 16,700 25,800 700 26,500 7,300 38.02% 652210 FOOD-OPERATING SUPPLIES 2,500 3,000 2,500 3,000 0 3,000 0 0.00% 652490 FUEL&LUBRICANTS-I.S.F.BILLINGS 1,941 1,700 2,200 4,200 0 4,200 2,500 147.06% 652830 MICROFILM SUPPLIES&PROCESSING 28,749 24,000 24,100 27,000 0 27,000 3,000 12.50% 652910 MINOR OPERATING EQUIPMENT 0 1,400 1,500 1,700 0 1,700 300 21.43% 652920 COMPUTER SOFTWARE UNDER$500 43,140 12,300 11,400 17,500 0 17,500 5,200 42.28% 652990 OTHER OPERATING SUPPLIES 34 4,900 1,300 1,400 0 1,400 -3,500 -71.43% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 16,062 18,500 12,300 20,400 0 20,400 1,900 10.27% 26 Object FT 2002 FY2003' Foreeent Current` , Expanded Total Increase/ ° Percent Cede DettcriPtion;, ; . Actual' Budget . . .FT 40 , FY2004 Services Proposed (Decrease) Change 654210 DUES&MEMBERSHIPS 16,850 12,200 12,100 15,700 300 16,000 3,800 31.15% 654310 TUITION 202 1,200 0 1,200 0 1,200 0 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 39,337 47,700 44,750 76,400 500 76,900 29,200 61.22% Total Operating Expenses 1,357,740 1,737,100 1,632,975 2,156,200 10,000 2,166,200 429,100 24.70% Capital Expenses 764310 OFFICE FURNITURE 19,832 3,500 6,100 25,500 28,000 53,500 50,000 1428.57% 764360 OFFICE EQUIPMENT 40,753 24,900 16,400 92,000 0 92,000 67,100 269.48% 764900 DATA PROCESSING EQUIPMENT 819,671 311,600 238,100 413,800 35,400 449,200 137,600 44.16% 764950 SOFTWARE-GENERAL 99,819 45,400 45,400 176,600 0 176,600 131,200 288.99% Total Capital Expenses 980,076 385,400 306,000 707,900 63,400 771,300 385,900 100.13°/ Total Expenses Fund 010 11,858,377 12,991,300 12,655,775 15,361,500 641,900 16,084,000 3,092,700 23.81% Transfers 910010 TRANSFERS TO THE GENERAL FUND 7,722,063 6,500,000 12,023,897 7,200,000 0 7,200,000 700,000 10.77% Total Transfers 7,722,063 6,500,000 12,023,897 7,200,000 0 7,200,000 700,000 10.77% Total Expenses&Transfers 19,580,440 19,491,300 24,679,672 22,561,500 641,900 23,284,000 3,792,700 19.46% 27 Clerk of the Board of County Commissioners Clerk of the Board of County Commissioners Finance & Board Minutes & Accounting Records Clerk of Board Clerk of Courts Fund(010) Goals To pre-audit all accounting and finance related transactions of the Board of County Commissioners to ensure compliance with laws,ordinances,resolutions,and adopted policies;to account for all Board transactions in conformity with generally accepted accounting principles,to safeguard all County funds; to advise the Board of County Commissioners on finance and accounting matters and to maintain the BCC minutes and records. %of %of FY 04 Total Profranms FTE's Personnel Cost Dollars Finance and Accounting 34 89.47% 2,119,500 86.36% To enhance reporting of relevant financial information to managers,elected officials, and the general public on a timely basis. To further develop accounting policies and procedures regarding internal controls for cash receipts, cash disbursements, tangible personal property,etc. Minutes10.53% and Records 4 334,800 13.64% Maintenance of BCC minutes and records. Subtotal 38 100.00% 2,454,300 100.00% Expanded Services: Finance and Accounting 1 2.56% 68,200 2.70% Minutes and Records 0 0.00% 0 0.00% Grand Total 39 100.00% 2,522,500 100.00% 28 Clerk oldie Board Clerk of Court Fund(010) FY2002 FY2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 1,653,420 1,901,000 1,885,900 2,171,100 61,400 2,232,500 331,500 17.44% Operating Expenses 268,015 232,900 237,900 251,000 2,800 253,800 20,900 8.97% Capital Expenses 25,828 42,600 17,400 32,200 4,000 36,200 -6,400 -15.02% Total 1,947,263 2,176,500 2,141,200 2,454,300 68,200 2,522,500 346,000 15.90% Revenues Fee Collections 63,154 57,500 43,300 58,500 58,500 1,000 1.74% Total Revenues 63154 57500 43300 58500 0 58,500 1,000 1.74% Permanent Positions 37.00 38.00 38.00 38.00 1.00 39.00 1.00 2.63% 1 This budget includes the Finance and Accounting and Board Minutes and Records Departments. A comparison of this activities funding sources for FY 03 and FY 04 are as follows: Current Expanded Source FY 03 FY 04 Services Total Clerk Fees 0 0 0 0 Board Transfer 2,176,500 2,454,300 68,200 2,522,500 Total 2,176,500 2,454,300 68,200 2,522,500 Budget HiRhli2itts: Forecast 03 03: Expenditures are forecast to be$35,300,or approximately 1.6 percent less than appropriated. This reflects a division that was sufficiently staffed throughout the fiscal cycle and enjoyed many accomplishments throughout the cycle. Revenues are anticipated to be approximately$14,200 less than budgeted. This is primarily due to the significant amount of data that is now available via the intemet which in turn negatively impacts copy revenue. Current Forecast 03 04: The current forecast of the fiscal year 03/04 budget reflects an increase of$277,800,or 12.76 percent. The majority of this increase is contained within personal services and is attributable to significant increase being experienced in both health insurance cost and retirement contributions. Expanded 03 04: The Finance and Accounting Department is adding one FTE. This position was approved by the Board of County Commissioners during fiscal year 02/03 and is needed to satisfy . the demands placed on the Clerk of the Circuit Court in regards to Board meetings and financial management of significant contracts. This position is fully funded by trasnfer from the Board's General Fund. 29 Clerk to the Board Finance and Accounting FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget F1'2003 FY 2004 Services Proposed (Decrease) Change Personal Services 1,491,419 1,712,000 1,703,400 1,962,400 61,400 2,023,800 311,800 18.21% Operating Expenses 116,752 117,400 128,800 127,400 2,800 130,200 12,800 10.90% Capital Expenses 20,401 39,100 17,400 29,700 4,000 33,700 -5,400 -13.81% Total 1,628,572 1,868,500 1,849,600 2,119,500 68,200 2,187,700 319,200 17.08% FTE's 33.00 34.00 34.00 34.00 1.00 35.00 1.00 2.94% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast Number of vendor checks issued 26,388 32,061 45,669 47,109 50,156 53145 Number of payroll checks issued 33.800 37.503 39.903 45.907 50.425 52100 Total checks issued 60,188 69,564 85,572 93,016 100,581 105,245 Efficiency: Cost per check issued $20 00 $1500 $10 00 ®cost per check issued 55 00 11 s Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 30 Clerk to the Board Finance and Accounting Expenditure Budget Fiscal Year 2003-2004 Object . PY2002' FF200, Tor,: *.,,,,, torrent . Tai Increase,' Percent Code Description Actual ; Budget. 004 FY 2004 Servicees Proposed,. (Decrease) Change. 310110 Finance and Accounting Personal Services 512100 REGULAR SALARIES 1,092,945 1,266,000 1,193,000 1,386,600 45,000 1,431,600 165,600 13.08% 514100 OVERTIME 29,100 32,000 60,000 32,000 0 32,000 0 0.00% 521100 SOCIAL SECURITY MATCHING 83,511 99,400 96,000 108,500 3,500 112,000 12,600 12.68% 522100 RETIREMENT-REGULAR 77,970 79,600 81,000 103,600 3,300 106,900 27,300 34.30% 523150 LIFE&HEALTH AGGREGATE PREMIUM 197,818 228,800 260,100 320,000 9,400 329,400 100,600 43.97% 523160 LIFE PREMIUM 4,705 5,300 5,300 6,600 200 6,800 1,500 28.30% 524100 WORKER'S COMPENSATION-REGULAR 4,492 700 4,000 1,100 0 1,100 400 57.14% 525100 UNEMPLOYMENT COMPENSATION 878 200 4,000 4,000 0 4,000 3,800 1900.00% Total Personal Services 1,491,419 1,712,000 1,703,400 1,962,400 61,400 2,023,800 311,800 18.21% Operating Expenses 631990 OTHER PROFESSIONAL FEES 0 500 500 500 0 500 0 0.00% 634999 OTHER CONTRACTUAL SERVICES 9,260 5,000 15,800 16,000 0 16,000 11,000 220.00% 640200 MILEAGE REIMBURSEMENT-REGULAR 0 300 300 200 0 200 -100 -33.33% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 4,821 8,000 8,000 7,500 1,500 9,000 1,000 12.50% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSIN 0 500 500 300 0 300 -200 -40.00% 640410 MOTOR POOL RENTAL CHARGE 0 100 100 100 0 100 0 0.00% 641100 TELEPHONE-BASE COST 815 300 1,000 900 0 900 600 200.00% 641200 TELEPHONE-TOLL CALLS 2,664 2,200 2,200 2,500 100 2,600 400 18.18% 641210 FAX CHARGES 1,169 400 1,100 1,100 0 1,100 700 175.00% 641300 TELEPHONE-INSTALLATIONS 0 100 100 0 100 100 0 0.00% 641900 TELEPHONE-ALLOCATED 8,253 9,300 9,300 8,600 300 8,900 -400 -4.30% I 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 13,036 9,000 9,000 9,000 0 9,000 0 0.00% 644600 RENT-EQUIPMENT 10,612 3,300 3,300 3,300 0 3,300 0 0.00% 644620 LEASE-EQUIPMENT . 21,176 31,000 32,300 32,000 0 32,000 1,000 3.23% 645490 EMPLOYEE NOTARY BONDS 93 0 0 0 0 0 0 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 145 100 200 100 0 100 0 0.00% 646710 OFFICE EQUIPMENT R&M 2,872 4,000 3,000 3,500 0 3,500 -500 -12.50% 646910 DATA PROCESSING EQUIPMENT R&M 0 500 200 300 0 300 -200 -40.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 4,127 8,000 7,500 7,500 0 7,500 -500 -6.25% 647230 MICROFICHE SERVICES(COM)OUTSIDE VEP 2,392 1,400 2,500 2,400 0 2,400 1,000 71.43% 648160 OTHER ADS 400 500 1,000 600 0 600 100 20.00% 649990 OTHER MISCELLANEOUS SERVICES 0 100 200 100 0 100 0 0.00% 651110 OFFICE SUPPLIES-GENERAL 24,550 18,000 18,000 18,000 0 18,000 0 0.00% 651210 COPYING CHARGES 0 500 400 300 0 300 -200 -40.00% 651910 MINOR OFFICE EQUIPMENT 1,585 1,100 1,000 1,000 0 1,000 -100 -9.09% 651930 MINOR OFFICE FURNITURE 0 200 200 200 0 200 0 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 775 1,200 800 900 0 900 -300 -25.00% 652910 MINOR OPERATING EQUIPMENT 0 100 0 100 0 100 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 1,108 500 800 500 0 500 0 0.00% 652990 OTHER OPERATING SUPPLIES 0 700 500 600 0 600 -100 -14.29% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 2,780 3,500 3,000 3,300 0 3,300 -200 -5.71% 654210 DUES&MEMBERSHIPS 2,465 2,000 2,000 2,000 300 2,300 300 15.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSE f 1,655 5,000 4,000 4,000 500 4,500 -500 -10.00% Total Operating Expenses 116,752 117,400 128,800 127,400 2,800 130,200 12,800 10.90% Capital Expenses 764310 OFFICE FURNITURE 2,404 1,200 1,200 1,200 500 1,700 500 41.67% 764360 OFFICE EQUIPMENT 2,329 5,200 3,700 4,000 0 4,000 -1,200 -23.08% 764900 DATA PROCESSING EQUIPMENT 15,668 32,700 12,500 24,500 3,500 28,000 -4,700 -14.37% Total Capital Expenses 20,401 39,100 17,400 29,700 4,000 33,700 -5,400 -13.81% Total Finance and Accounting 1,628,572 1,868,500 1,849,600 2,119,500 68,200 2,187,700 319,200 17.08% 31 1 Clerk to the Board Minutes and Records FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 162,001 189,000 182,500 208,700 0 208,700 19,700 10.42% Operating Expenses 151,263 115,500 109,100 123,600 0 123,600 8,100 7.01% Capital Expenses 5,426 3,500 0 2,500 0 2,500 -1,000 -28.57% Total 318,690 308,000 291,600 334,800 0 334,800 26,800 8.70% FTE's 4.00 4.00 4.00 4.00 0.00 4.00 0.00 0.00% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast Number of Board Meetings 52 37 64 72 75 78 Number of pages 4,854 4,672 9,006 9,412 9,600 9,984 Efficiency: Cost per citizen $1.50 I $1.00 k � i D Cost per citizen $0.50 _ vtgi ,$0.00 — . � , . � � Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 32 Clerk to the Board Minutes and Records Revenue Budget Fiscal Year 2003/2004 (}tif+?Cl' , x'2042 "' P12003 Fuse l " t per nt Board Minutes&Records 341442 COPIES 2,787 3,500 4,300 4,000 500 14.29% 341490 MISCELLANEOUS FEES 55,867 50,000 35,000 50,000 0 0.00% 341981 LOBBYIST 4,500 4,000 4,000 4,500 500 12.50% Total Board Minutes&Records 63,154 57,500 43,300 58,500 1,000 1.74% 33 Clerk to the Board Minutes and Records Expenditure Budget Fiscal Year 2003/2004 Object'" - FY 2602" ZT 2003 ;,, t Current Expanded rad Increase/ Percent Code Desceiption+'.. etual Budget ' FY2001 R.2004 - " $ervtcet Proposed (Decrease) Change 310115 Board Minutes and Records Personal Services 512100 REGULAR SALARIES 124,615 141,000 132,000 146,600 0 146,600 5,600 3.97% 514100 OVERTIME 291 0 200 0 0 0 0 0.00% 521100 SOCIAL SECURITY MATCHING 9,359 10,800 10,200 11,200 0 11,200 400 3.70% 522100 RETIREMENT-REGULAR 8,577 8,600 8,500 10,700 0 10,700 2,100 24.42% 523150 LIFE&HEALTH AGGREGATE PREMIUM 18,128 27,000 30,000 37,600 0 37,600 10,600 39.26% 523160 LIFE PREMIUM 531 700 600 700 0 700 0 0.00% 524100 WORKER'S COMPENSATION-REGULAR 500 900 500 1,400 0 1,400 500 55.56% 525100 UNEMPLOYMENT COMPENSATION 0 0 500 500 500 500 100.00% Total Personal Services 162,001 189,000 182,500 208,700 0 208,700 19,700 10.42% Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 137,779 100,000 100,000 110,000 0 110,000 10,000 10.00% 641200 TELEPHONE-TOLL CALLS 49 100 0 100 0 100 0 0.00% 641900 TELEPHONE-ALLOCATED 1,149 800 0 800 0 800 0 0.00% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 567 1,200 100 200 0 200 -1,000 -83.33% 644600 RENT-EQUIPMENT 2,214 2,300 2,200 2,500 0 2,500 200 8.70% 646180 BUILDING R&M-I.S.F.BILLINGS 203 200 0 200 0 200 0 0.00% 646710 OFFICE EQUIPMENT R&M 4,201 3,500 2,400 3,000 0 3,000 -500 -14.29% 647210 PHOTO PROCESSING 28 0 0 0 0 0 0.00% 648110 LEGAL ADS 1,036 1,500 1,100 1,500 0 1,500 0 0.00% 648160 OTHER ADS 42 500 100 200 0 200 -300 -60.00% 649990 OTHER MISCELLANEOUS SERVICES 14 0 0 0 0 0 0 0.00% 651110 OFFICE SUPPLIES-GENERAL 1,469 2,000 1,500 2,000 0 2,000 0 0.00% 651210 COPYING CHARGES 53 100 0 100 0 100 0 0.00% 651910 MINOR OFFICE EQUIPMENT 0 400 400 400 0 400 0 0.00% 651930 MINOR OFFICE FURNITURE 0 200 0 200 0 200 0 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 39 500 0 200 0 200 -300 -60.00% 652830 MICROFILM SUPPLIES&PROCESSING 1,999 1,500 1,300 1,500 0 1,500 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 319 0 0 0 0 0 0 0.00% 652990 OTHER OPERATING SUPPLIES 0 100 0 100 0 100 0 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 103 300 0 300 0 300 0 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSE'. 0 300 0 300 0 300 0 0.00% Total Operating Expenses 151,263 115,500 109,100 123,600 0 123,600 8,100 7.01% Capital Expenses 764360 OFFICE EQUIPMENT 3,587 1,500 0 1,000 0 1,000 -500 -33.33% 764900 DATA PROCESSING EQUIPMENT 1,839 2,000 0 1,500 0 1,500 -500 -25.00% Total Capital Expenses 5,426 3,500 0 2,500 0 2,500 -1,000 -28.57% Total Board Minutes and Records 318,690 308,000 291,600 334,800 0 334,800 26,800 8.70% 34 Clerk's Administration & Internal Audit Clerk of the Circuit Court Clerk's Administration Clerk's Bookkeeping Internal Audit Administration&Internal Audit Clerk of Court Fund(010) Goals: To efficiently and effectively manage and direct the performance of the Clerk to the Board and the Clerk to the Courts legal and constitutional duties. %of %of FY 04 Total Programs: FTE's Personnel Cost Dollars Administration 5.0 31.25% 732,400 50.05% Bookkeeping 6.0 37.50% 349,800 23.90% Internal Audit 5.0 31.25% 381,100 26.04% Subtotal 16 100.00% 1,463,300 100.00% Expanded Services: Administration 0.0 0.00% 0 0.00% Bookkeeping 0.0 0.00% 0 0.00% Internal Audit 0.0 0.00% 0 0.00% Grand Total 16 100.00% 1,463,300 100.00% 35 Administration&Internal Audit Clerk of Court Fund(010) FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 1,030,005 1,066,500 1,060,000 1,187,800 0 1,187,800 121,300 11.37% Operating Expenses 246,034 221,500 232,500 236,800 0 236,800 15,300 6.91% Capital Expenses 22,079 26,000 9,000 38,700 0 38,700 12,700 48.85% Total 1,298,118 1,314,000 1,301,500 1,463,300 0 1,463,300 149,300 11.36% Revenues Fee Collections 5,941,296 7,153,000 9,743,871 7,883,100 7,883,100 730,100 10.21% Total Revenues 5941296 7153000 9743871.224 7883100 0 7,883,100 730,100 10.21% Permanent Positions 15.50 16.00 16.00 16.00 0.00 16.00 0.00 0.00% This budget includes the Administrative Offices of the Clerks operations including Purchasing and Human Resources along with the Internal Audit Department and the Clerk's Bookkeeping function. A comparison of this activity's funding sources for FY 03 and FY 04 are as follows: Current Expanded Source FY 03 FY 04 Services Total Clerk Fees 572,900 634,400 0 634,400 Board Transfer 741,100 828,900 0 828,900 Total 1,314,000 1,463,300 0 1,463,300 Budget Highlights: Forecast 02 03: Based on historical trends and current spending patterns total expenditures are forecast to be within$12,500 of the fiscal year 02/03 appropriation. Revenues are expected to exceed budget by approximately$2,590,800. This is primarily due to interest earnings and a large influx of cash due to a mid-year borrowing. Current Forecast 03 04: Current expenditures are expected to increase 11.36 percent with the largest increase of approximately$121,300 being attributable to personal service cost. This reflects the significant increase m both the costs for health insurance and retirement contributions. Although capital expenditures reflects a 48.85 percent increase,the fiscal impact is limited to$12,700 and is necessary to equip the Audit staff with laptop computers. Cash levels and interest rates are forecast to remain favorable with a corresponding increase in revenues of$730,100. Expanded Services 03 04: There are no expanded positions recommended for the 03/04 fiscal cycle. 36 Administration&Internal Audit Clerk's Administration FY2002 FY2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 443,413 464,000 463,000 521,200 0 521,200 57,200 12.33% Operating Expenses 203,411 183,600 191,600 194,200 0 194,200 10,600 5.77% Capital Expenses 5,370 17,000 9,000 17,000 0 17,000 0 0.00% Total 652,194 664,600 663,600 732,400 0 732,400 67,800 10.20% FTE's 5.0 5.0 5.0 5.0 0.0 5.0 0.0 0.00% Performance Measures: Cost per citizen $5.00 $4.00 $2.00 g ®Cost per citizen $1.00 Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 Efficiency: Continue to provide the general management of the Clerk's Office in a manner pursuant to Florida Statutes and implemented policies and procedures. 37 I Administration&Internal Audit Clerk's Administration Revenue Budget Fiscal Year 2003/2004 t ° ,: ? ��.: i Percent 1 01,3100.2:,`, t E0ft, ,, . 4ctuaa FY2003; Pr2004 Chan Clerk's Administration 341442 COPIES 100 7,500 36 5,000 -2,500 -33.33% 341490 MISCELLANEOUS FEES 8,045 10,000 2,155 8,000 -2,000 -20.00% 341730 RETURNED CHECK FEE 1,968 1,000 848 1,000 0 0.00% 341910 ADMINISTRATIVE SERVICES 20,448 11,500 23,503 15,000 3,500 30.43% 348421 POSTAGE 200 0 100 -100 -50.00% 348429 MISCELLANEOUS CHARGES 20 7,000 29 100 -6,900 -98.57% 354310 COURT SETTLEMENT-CLERK OF COURTS 125,100 0 5,582 0 0 0.00% 361310 INTEREST-CLERK REGISTRY FUNDS 179,763 300,000 164,702 275,000 -25,000 -8.33% 361170 INTEREST-SBA(Board Funds) 222,658 0 766,801 400,000 400,000 100.00% 361180 INVESTMENT INCOME(Board Funds) 5,383,194 6,815,800 8,780,214 7,178,900 363,100 5.33% Total Clerk's Administration 5,941,296 7,153,000 9,743,871 7,883,100 730,100 10.21% 38 Administration&Internal Audit Clerk's Administration ExQenditure Budget Fiscal Year 2003/2004 .t_ ;`,x'2002 FY'2003 4,.. Cuneirt' t'nder! rota Ihcreuse/ Per m : tiptfo t, 4 .:':F t2003 IOW geri460e) CJKarge Clerk's Administration Personal Services 511100 SALARIES- ELECTED OFFICIALS 112,971 118,000 116,000 123,400 0 123,400 5,400 4.58% 512100 REGULAR SALARIES 217,058 243,000 232,000 268,300 0 268,300 25,300 10.41% 514100 OVERTIME 1,784 2,000 0 0 0 0 -2,000 -100.00% i 521100 SOCIAL SECURITY MATCHING 23,103 27,700 27,000 30,700 0 30,700 3,000 10.83% 522100 RETIREMENT-REGULAR 16,524 15,000 16,300 20,300 0 20,300 5,300 35.33% 522500 RETIREMENT-ELECTED OFFICIALS 16,106 15,000 15,500 18,700 0 18,700 3,700 24.67% 523150 LIFE&HEALTH AGGREGATE PREMIUM 53,032 40,400 53,000 56,400 0 56,400 16,000 39.60% 523160 LIFE PREMIUM 981 1,600 1,600 2,000 0 2,000 400 25.00% 524100 WORKER'S COMPENSATION-REGULAR 1,853 700 1,400 1,100 0 1,100 400 57.14% 525100 UNEMPLOYMENT COMPENSATION 0 600 200 300 0 300 -300 -50.00% Total Personal Services 443,413 464,000 463,000 521,200 0 521,200 57,200 12.33% Operating Expenses 631100 LEGAL FEES 76,019 15,000 66,000 30,000 0 30,000 15,000 100.00% 634801 SUBPOENA SERVICES 0 200 150 200 0 200 0 0.00% 634999 OTHER CONTRACTUAL SERVICES 42,542 36,000 20,000 25,000 0 25,000 -11,000 -30.56% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL I 5,090 12,000 11,500 12,000 0 12,000 0 0.00% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSI/s 178 2,500 2,300 2,500 0 2,500 0 0.00% 640390 PER DIEM-OTHER CHARGES 568 , 2,500 2,500 2,500 0 2,500 0 0.00% 640400 MOTOR POOL MILEAGE CHARGES 0 1,000 750 1,000 0 1,000 0 0.00% 640410 MOTOR POOL RENTAL CHARGE 46 5,000 3,700 5,000 0 5,000 0 0.00% 641100 TELEPHONE-BASE COST 0 2,400 2,400 2,400 0 2,400 0 0.00% 641200 TELEPHONE-TOLL CALLS 1,047 1,700 1,600 1,700 0 1,700 0 0.00% 641210 FAX CHARGES 832 600 1,100 1,000 0 1,000 400 66.67% 641300 TELEPHONE-INSTALLATIONS -20 1,000 600 1,000 0 1,000 0 0.00% 641400 TELEPHONE-DIRECT LINE 0 1,000 1,000 1,000 0 1,000 0 0.00% 641600 TELEPHONE-EXTRAS 52 0 0 0 0 0 0 0.00% 641900 TELEPHONE-ALLOCATED 6,310 3,500 3,500 3,500 0 3,500 0 0.00% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 6,802 17,000 12,500 15,000 0 15,000 -2,000 -11.76% 644600 RENT-EQUIPMENT 2,919 2,800 3,000 4,000 0 4,000 1,200 42.86% 644620 LEASE-EQUIPMENT 3,474 3,500 3,500 3,500 0 3,500 0 0.00% 645260 AUTO INSURANCE 0 1,200 1,200 1,200 0 1,200 0 0.00% 645490 EMPLOYEE NOTARY BONDS 0 200 200 200 0 200 0 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 470 2,000 1,500 2,000 0 2,000 0 0.00% 646410 AUTOS&TRUCKS R&M-OUTSIDE VENDOR 0 500 500 500 0 500 0 0.00% 646430 FLEET MAINTENANCE I.S.F.-LABOR&OVER 680 0 100 0 0 0 0 0.00% 646440 FLEET MAINTENANCE I.S.F.-PARTS 1,049 100 100 100 0 100 0 0.00% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SI 37 700 500 700 0 700 0 0.00% 646710 OFFICE EQUIPMENT R&M 2,691 4,200 3,000 2,500 0 2,500 -1,700 -40.48% 646910 DATA PROCESSING EQUIPMENT R&M 1,275 0 0 4,000 0 4,000 4,000 100.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 1,074 3,000 4,000 3,000 0 3,000 0 0.00% 647230 MICROFICHE SERVICES(COM)OUTSIDE VEP 0 1,300 1,000 1,300 0 1,300 0 0.00% 648110 LEGAL ADS 150 700 600 700 0 700 0 0.00% 648160 OTHER ADS 3,005 2,000 2,000 2,000 0 2,000 0 0.00% 649930 CREDIT CARD DISCOUNT FEE 8,176 7,000 6,000 7,000 0 7,000 0 0.00% 649990 OTHER MISCELLANEOUS SERVICES 0 500 500 500 0 500 0 0.00% 651110 OFFICE SUPPLIES-GENERAL 10,392 14,000 10,000 14,000 0 14,000 0 0.00% 651210 COPYING CHARGES 0 200 200 200 0 200 0 0.00% 651910 MINOR OFFICE EQUIPMENT 581 400 1,000 3,000 0 3,000 2,600 650.00% 651930 MINOR OFFICE FURNITURE 0 8,500 4,000 8,500 0 8,500 0 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 0 1,500 1,000 1,500 0 1,500 0 0.00% 652210 FOOD-OPERATING SUPPLIES 2,500 3,000 2,500 3,000 0 3,000 0 0.00% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS 455 500 400 600 0 600 100 20.00% 652910 MINOR OPERATING EQUIPMENT 0 800 700 800 0 800 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 213 700 700 700 0 700 0 0.00% 652990 OTHER OPERATING SUPPLIES 0 400 300 400 0 400 0 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 11,129 9,000 4,000 7,500 0 7,500 -1,500 -16.67% 654210 DUES&MEMBERSHIPS 12,730 8,000 7,500 12,000 0 12,000 4,000 50.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 945 5,500 2,000 5,000 0 5,000 -500 -9.09% Total Operating Expenses 203,411 183,600 191,600 194,200 0 194,200 10,600 5.77% 39 017 %0Z.01 008`L9 0017`Z£L 0 001q£L 009`£99 009`1799 V6I`Z59 uogeRsmJuJpy s,)01O 1e101 %00'0 0 000`LI 0 000`LI 000'6 000`LI OL£`S sasuadxg Imo", %000 0 000`1 0 000`I 000`1 000`1 0 1v/t N31J-321V/&LIOS 056179L %00'0 0 000'9 0 000'9 005`Z 000'9 617Z .LN3NIdIInO3 ONISS3OO 1d VINCI 006179L %00 0 000`01 0 000`01 00545 000`01 IZI'S 1NMAIdifIU3301110 09£V9L asuadxg Ie;tdeO (�srnataar p0a a tYC1Z £bDt zi 17 : /aaxrar3ul t ij jua, #.5' . 4 -oot I ZI?9( 3' Q ,;, Administration&Internal Audit Clerk's Bookkeeping FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 326,871 300,900 297,000 321,700 0 321,700 20,800 6.91% Operating Expenses 26,934 20,000 22,800 22,600 0 22,600 2,600 13.00% Capital Expenses 11,521 9,000 0 5,500 0 5,500 -3,500 -38.89% Total 365,326 329,900 319,800 349,800 0 349,800 19,900 6.03% FTE's 5.50 6.00 6.00 6.00 0.00 6.00 0.00 0.00% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast Number of checks issued 31,811 27,123 26,803 25,808 26,200 26,500 Efficiency: Cost per check _ ._ $10.00 ---- — — — -- — 0 Cost per check $5.00 - — —_ — —_- $- . Actual Actual Actual Forecast Forecast 2000 2001 2002 2003 2004 • 41 Administration&Internal Audit Clerk's Bookkeeping Expenditure Budget Fiscal Year 2003/2004 Object FY2002 FY2003 Forecast Current ' Expanded Total Increase/ Percent Code Description Actual Budget FY2003 FY 2004 Semites Proposed (Decrease) Change 321114 Clerk's Bookkeeping Personal Services 512100 REGULAR SALARIES 241,159 220,100 210,000 226,200 0 226,200 6,100 2.77% 514100 OVERTIME 2,269 3,000 4,000 3,000 0 3,000 0 0.00% 521100 SOCIAL SECURITY MATCHING 17,977 17,100 16,400 17,500 0 17,500 400 2.34% 522100 RETIREMENT-REGULAR 16,690 14,300 13,800 16,700 0 16,700 2,400 16.78% 523150 LIFE&HEALTH AGGREGATE PREMIUM 46,814 44,000 51,000 56,400 0 56,400 12,400 28.18% 523160 LIFE PREMIUM 998 1,000 900 1,000 0 1,000 0 0.00% 524100 WORKER'S COMPENSATION-REGULAR 963 1,400 900 900 0 900 -500 -35.71% Total Personal Services 326,871 300,900 297,000 321,700 0 321,700 20,800 6.91% Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 74 0 500 300 0 300 300 0.00% 640200 MILEAGE REIMBURSEMENT-REGULAR 0 100 0 100 0 100 0 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 22 1,500 100 500 0 500 -1,000 -66.67% 640310 OUT OF COUNTY TRAVEL-REGULAR BURIN 0 100 0 100 0 100 0 0.00% 640390 PER DIEM-OTHER CHARGES 1,161 100 600 100 0 100 0 0.00% 641200 TELEPHONE-TOLL CALLS 4 300 300 300 0 300 0 0.00% 641900 TELEPHONE-ALLOCATED 958 1,000 1,000 1,000 0 1,000 0 0.00% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 10,520 4,000 7,400 7,500 0 7,500 3,500 87.50% 644620 LEASE-EQUIPMENT 0 . 0 2,800 2,900 0 2,900 2,900 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 58 0 100 0 0 0 0 0.00% 646710 OFFICE EQUIPMENT R&M 1,671 1,500 1,500 1,400 0 1,400 -100 -6.67% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 1,030 300 1,500 1,000 0 1,000 700 233.33% 647230 MICROFICHE SERVICES(COM)OUTSIDE VEt 1,584 2,000 2,000 2,000 0 2,000 0 0.00% 648160 OTHER ADS 82 1,000 200 200 0 200 -800 -80.00% 651110 OFFICE SUPPLIES-GENERAL 8,494 4,000 4,000 4,500 0 4,500 500 12.50% 651910 MINOR OFFICE EQUIPMENT 0 1,500 500 500 0 500 -1,000 -66.67% 651930 MINOR OFFICE FURNITURE 0 200 0 0 0 0 -200 -100 00% 651950 MINOR DATA PROCESSING EQUIPMENT 0 500 0 0 0 0 -500 -100.00% 652920 COMPUTER SOFTWARE UNDER$500 1,277 0 0 0 0 0 0 0.00°/ 652990 OTHER OPERATING SUPPLIES 0 200 0 0 0 • 0 -200 -100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 0 300 0 0 0 0 -300 -100.00% 654210 DUES&MEMBERSHIPS 0 600 100 0 0 0 -600 -100.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSE'. 0 800 200 200 0 200 -600 -75.00% Total Operating Expenses 26,934 20,000 22,800 22,600 0 22,600 2,600 13.00% Capital Expenses 764310 OFFICE FURNITURE 4,165 0 0 0 0 0 0 0.00% 764360 OFFICE EQUIPMENT 0 1,500 0 4,000 0 4,000 2,500 166.67% 764900 DATA PROCESSING EQUIPMENT 7,356 7,500 0 1,500 0 1,500 -6,000 -80.00% Total Capital Expenses 11,521 9,000 0 5,500 0 5,500 -3,500 -38.89% Total Clerk's Bookkeeping 365,326 329,900 319,800 349,800 0 349,800 19,900 6.03% 42 Administration&Internal Audit Internal Audit FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services • 259,722 301,600 300,000 344,900 0 344,900 43,300 14.36% Operating Expenses 15,688 17,900 18,100 20,000 0 20,000 2,100 11.73°/ Capital Expenses 5,188 0 0 16,200 0 16,200 16,200 100.00% Total 280,598 319,500 318,100 381,100 0 381,100 61,600 19.28% FTE's 5.00 5.00 5.00 5.00 0.00 5.00 0.00 0.00% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast Number of audits 12 6 4 6 10 9 number of audit hours 5,934 5,565 5,800 7,056 8,036 8,036 Efficiency: Cost per audit hour 3 $30.00 — = p Cost per audit hour $20.00 — --t-- " ' $10.00 Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 • 43 1 Administration&Internal Audit Internal Audit Expenditure Budget Fiscal Year 2003/1004 1hl t ?Y2002 403 FCent TowJ Increase/ Percent . :, . tat Rua ' . ,, ,�. `,,Y2004: Se rti Ptopcad (t)eccrease) Change 321190 Internal Audit Personal Services 512100 REGULAR SALARIES 206,295 234,000 230,000 256,100 0 256,100 22,100 9.44% 521100 SOCIAL SECURITY MATCHING 15,357 17,900 17,600 19,600 0 19,600 1,700 9.50% 522100 RETIREMENT-REGULAR 14,979 14,300 14,300 18,700 0 18,700 4,400 30.77% 523150 LIFE&HEALTH AGGREGATE PREMIUM 21,346 33,700 33,700 47,000 0 47,000 13,300 39.47% 523160 LIFE PREMIUM 916 1,000 1,000 1,300 0 1,300 300 30.00% 524100 WORKER'S COMPENSATION-REGULAR 829 700 900 2,200 0 2,200 1,500 214.29% 528100 ALLOWANCES-MOVING EXPENSES 0 0 2,500 0 0 0 0 100.00% Total Personal Services 259,722 301,600 300,000 344,900 0 344,900 43,300 14.36% Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 61 200 200 200 0 200 0 0.00% 640200 MILEAGE REIMBURSEMENT-REGULAR 107 300 300 300 0 300 0 0.00% 6,000 0 6,000 0 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 4,503 6,000 6,000 640310 OUT OF COUNTY TRAVEL-REGULAR BUSII 349 0 300 100 0 100 100 100.00% 640410 MOTOR POOL RENTAL CHARGE 0 200 0 200 0 200 0 0.00% 641900 TELEPHONE-ALLOCATED 1,516 1,400 1,500 1,600 0 1,600 200 14.29% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 35 0 100 0 0 0 0 100.00% 644600 RENT-EQUIPMENT 393 500 500 1,800 0 1,800 1,300 260.00% 0 0 0 0 0 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 300 300 0 300 0 -26 . 0 646910 DATA PROCESSING EQUIPMENT R&M 0 300 0.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 90 200 200 200 0 200 0 0.00% 648160 OTHER ADS 2,495 200 100 200 0 200 0 0.00% 500 500 0 500 0 0.00% 651110 OFFICE SUPPLIES-GENERAL 0 0 0 0 0 626 500 651910 MINOR OFFICE EQUIPMENT 0 500 0 500 0 80 0 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 0 500 0.00% 652920 COMPUTER SOFTWARE UNDER$500 0 500 100 500 0 500 0 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 50 300 100 300 0 300 0 0.00% 654210 DUES&MEMBERSHIPS 395 800 1,900 1,100 0 1,100 300 37.50% 654360 OTHER TRAINING/EDUCATIONAL EXPENSEf 5,015 6,000 6,000 6,200 0 6,200 200 3.33% Total Operating Expenses 15,688 17,900 18,100 20,000 0 20,000 2,100 11.73% Capital Expenses 0 0 0 8,500 0 8,500 8,500 100.00% 764310 OFFICE FURNITURE 764900 DATA PROCESSING EQUIPMENT 5,188 0 0 7,700 0 7,700 7,700 100.00% Total Capital Expenses 5,188 0 0 16,200 0 16,200 16,200 100.00% Total Internal Audit 280,598 319,500 318,100 381,100 0 381,100 61,600 19.28% 44 Clerk of the Circuit Court Clerk of the Circuit Court Circuit Civil Circuit Felony S.A.V.E. Program Circuit Probate Juvenile Clerk of the Circuit Court Clerk of Court Fund(010) Goals: To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court records and in providing responsible service to the judiciary,the legal community,and the public. %of %of FY 04 Total Programs: FTE's Personnel Cost Dollars Circuit Civil 20.23 38.67% 1,043,400 38.17% Circuit Felony 19.80 37.85% 1,003,600 36.72% Jury 2.00 3.82% 103,100 Support&Visitation Enforcement 1.15 2.20% 65,400 .2.39°% Circuit Probate 6.05 11.57% 331,000 12.11% Circuit Juvenile 3.08 5.89% 186,900 6.84% Subtotal 52.31 100.00% 2,733,400 77.28% Expanded Services: Circuit Civil 1.27 2.22% 44,600 1.52% Circuit Felony 1.63 2.85% 72,600 2.48% Jury 0.00 0.00% 0 0.00% Support&Visitation Enforcement 0.00 0.00% 0 0.00% Circuit Probate 1.00 1.75% 36,300 1.24% Circuit Juvenile 1.00 1.75% 41,000 1.40% Grand Total 57.21 100.00% 2,927,900 100.00% 45 Clerk of the Circuit Court Clerk of Court Fund(010) FY2002 FY2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 1,946,297 2,132,500 2,069,700 2,501,000 176,600 2,677,600 545,100 25.56% Operating Expenses 148,611 225,100 171,075 218,800 2,700 221,500 -3,600 -1.60% Capital Expenses 32,964 15,200 2,500 13,600 15,200 28,800 13,600 89.47% Total 2,127,872 2,372,800 2,243,275 2,733,400 194,500 2,927,900 555,100 23.39% Revenues Fee Collections 1,698,865 1,431,300 1,679,470 1,674,700 0 1,674,700 243,400 17.01% Total Revenues 1,698,865 1,431,300 1,679,470 1,674,700 0 1,674,700 243,400 17.01% Permanent Positions 50.26 51.77 49.67 52.31 4.90 57.21 5.44 10.51% This budget reflects the Circuit Civil,Felony,Probate,Juvenile,and the SAVE(Support,Alimony,Visitation,and Enforcement)Program. A comparison of this activity's funding sources for FY 03 and FY 04 are as follows: Current Expanded Source FY 03 FY 04 Services Total Clerk Fees 2,372,800 2,695,900 194,500 2,890,400 Board Transfer 37,500 0 37,500 Total 2,372,800 2,733,400 194,500 2,927,900 Budget Hiphliphts: Forecast 02 03: Based on historical trends and current year spending patterns,total expenditures are forecast to be$128,725 less than budgeted. This represents approximatley 5 percent of the total budget. The majority of the difference is within personal services appropriation unit which is expected to be approximately$62,000 less that budget. Operating and Capital expenses are forecast to be$54,000 and 12,700,respectively. Revenues are pacing at a level higher that budgeted and it is expected that an additional$248,170 will be recognized. Current Forecast 03 04: The cost for current services increased by$360,600 or 15.19 percent when compared to the prior year appropriation. The increase is fully attributable to personal services which increased by$368,500 and is reflective of the significant increases being felt in both the costs for health insurance and retirement contributions. The Current FY 2004 appropriations for operating and capital expenses document slight decrease when compared to the prior year. Revenues are anticipated to remain strong with an increase of$243,400. Expanded Services: Expanded level positions include 4.9 FTE's with 1.27 FTE's being allocated to Circuit Civil,1.63 FTE's to Circuit Felony,and one each to Probate and Juvenile. These positions have been needed for sometime,but with the recent expansion of space for the Clerk's Office,there is now room to house them. 46 Clerk of the Circuit Court • Circuit Civil FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 811,567 871,600 869,600 958,400 44,600 1,003,000 131,400 15.08% Operating Expenses 71,858 90,600 66,700 77,800 0 77,800 -12,800 -14.13% Capital Expenses 21,491 12,000 0 7,200 0 7,200 -4,800 100.00% Total 904,915 974,200 936,300 1,043,400 44,600 1,088,000 113,800 11.68% FTE's 20.87 21.51 2151 20.23 1.27 21.50 0 -0.05% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast New cases filed 5,047 5,511 5,900 7,168 6,500 7,000 Effncy: Average number of new cases filed per employee 400 300 ix ' El Average number of new cases filed 200 + ;, per employee 100 � - Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 1 2003 2004 47 I 1 Clerk of the Circuit Court Circuit Civil Revenue Budget Fiscal Year 2003/2004 . .. PY2 't2' ; MOO. Swat* '; ,r i lit F+ cett# „ . * ,lXksc�dn., ' do :_, aikot FY"2 ., : 404` .{ .U �;. Circuit Civil 341100 RECORDING OF LEGAL INSTRUMENTS 161 2,000 2,386 2,000 0 0.00% 341442 COPIES 40,617 47,000 50,880 49,000 2,000 4.26% 341445 GARNISHMENT CLERK FEE 1,925 3,000 5,628 4,000 1,000 33.33% 341448 EXEMPLIFICATION FEE 36 800 86 200 -600 -75.00% 341450 RECORDS CHECK/SEARCH 1,341 2,000 3,045 2,500 500 25.00% 341451 CERTIFICATION 2,163 4,500 2,395 3,000 -1,500 -33.33% 341455 NOTARY FEES 426 1,000 470 1,000 0 0.00% 341456 PREPRINTED FORMS SALES 9,773 11,500 8,297 11,500 0 0.00% 341457 PREPARATION OF DOCUMENTS 108 500 172 400 -100 -20.00% 341490 MISCELLANEOUS FEES 4,540 4,000 4,910 5,000 1,000 25.00% 341715 FORECLOSURE SALE FEES 6,393 7,500 7,129 7,500 0 0.00% 341719 COUNTY CIVIL FILING FEE 1,725 2,700 540 1,200 -1,500 -55.56% 341727 MEDICAL MEDIATION FILING FEE 1,775 2,000 1,740 2,000 0 0.00% 341728 WRIT FEE 1,520 2,000 1,344 2,000 0 0.00% 341729 FOREIGN JUDGMENT SERVICE FEE 1,200 2,000 960 2,000 0 0.00% 341730 RETURNED CHECK FEE 75 100 252 200 100 100.00% 341754 REGISTRY OF COURT SERVICE CHARGES 136,775 125,000 184,422 180,000 55,000 44.00% 341755 APPROVING BONDS-SERVICE CHARGE 215 700 60 400 -300 -42.86% 341761 STATE JURY PAYROLL FEES 250 500 168 300 -200 -40.00% 341762 COURT ATTENDANCE FEES 75,300 71,500 86,760 89,000 17,500 24.48% 341763 COURT MINUTES FEES 54,165 55,000 55,068 60,000 5,000 9.09% 341764 ISSUE SUBPOENAS 141 500 142 300 -200 -40.00% 341776 PREPARATION OF APPEAL FEES CIRCUIT 17,562 24,000 18,763 20,000 -4,000 -16.67% 348410 FILING FEES 179,992 170,000 174,425 175,000 5,000 2.94% 348411 APPEAL FILING FEE 5,700 8,500 4,800 7,500 -1,000 -11.76% 348420 SERVICES CHARGES 2,419 4,500 4,637 4,500 0 0.00% 348421 POSTAGE 1,707 1,000 2,549 2,000 1,000 100.00% 348428 REGISTRY FEE 110 500 322 400 -100 -20.00% 348429 MISCELLANEOUS CHARGES 9,256 12,500 10,368 12,500 0 0.00% 348480 CHILD SUPPORT 583,793 300,000 495,425 430,000 130,000 43.33% Total Circuit Civil 1,141,163 866,800 1,128,143 1,075,400 208,600 24.07% 48 Clerk of the Circuit Court Circuit Civil Expenditure Budget Fiscal Year 2003/2004 Object- .Iw AU P72003 'ra i nt F ct*d` Total Increase/ Percent 'ode t scrl�`. , ' ., ,Pr 2003 ` 2004,. Servfces, Wised (Decrease) _ Change Circuit Civil Personal Services 512100 REGULAR SALARIES 583,883 629,700 595,600 646,100 28,200 674,300 44,600 7.08% 514100 OVERTIME 13,196 3,800 14,000 10,800 0 10,800 7,000 184.21% 521100 SOCIAL SECURITY MATCHING 44,051 48,500 46,700 49,700 2,200 51,900 3,400 7.01% 522100 RETIREMENT-REGULAR 41,075 38,800 39,300 47,500 2,100 49,600 10,800 27.84% 523150 LIFE&HEALTH AGGREGATE PREMIUM 124,315 145,800 167,200 198,700 12,000 210,700 64,900 44.51% 523160 LIFE PREMIUM 2,603 2,700 2,600 2,900 100 3,000 300 11.11% 524100 WORKER'S COMPENSATION-REGULAR 2,314 1,000 2,400 1,500 0 1,500 500 50.00% 525100 UNEMPLOYMENT COMPENSATION 128 1,300 1,800 1,200 0 1,200 -100 -7.69% Total Personal Services 811,567 871,600 869,600 958,400 44,600 1,003,000 131,400 15.08% Operational Expenses 631100 LEGAL FEES 0 2,500 0 2,400 0 2,400 -100 -4.00% 634801 SUBPOENA SERVICES 0 0 100 0 0 0 0 0.00% 634999 OTHER CONTRACTUAL SERVICES 344 2,200 2,200 6,000 0 6,000 3,800 172.73% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 29 1,000 2,000 2,400 0 2,400 1,400 140.00% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSII\ 0 0 400 0 0 0 0 0.00% 640390 PER DIEM-OTHER CHARGES 835 600 0 300 0 300 -300 -50.00% 640410 MOTOR POOL RENTAL CHARGE 0 0 0 300 0 300 300 100.00% 641200 TELEPHONE-TOLL CALLS 1,416 1,600 1,000 900 0 900 -700 -43.75% 641210 FAX CHARGES 0 0 100 100 0 100 100 100.00% 641100 TELEPHONE-BASE 0 0 0 200 0 200 200 100.00% 1 641400 TELEPHONE-DIRECT LINE 0 1,300 2,400 3,900 0 3,900 2,600 200.00% 641600 TELEPHONE-EXTRAS 1,278 300 100 100 0 100 -200 -66.67% 641900 TELEPHONE-ALLOCATED 5,815 5,700 8,500 6,400 0 6,400 700 12.28% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 25,370 18,500 15,700 17,400 0 17,400 -1,100 -5.95% 644600 RENT-EQUIPMENT 6,508 6,400 6,400 6,300 0 6,300 -100 -1.56% 646180 BUILDING R&M-I.S.F.BILLINGS 15 600 100 600 0 600 0 0.00% 646710 OFFICE EQUIPMENT R&M 2,479 6,400 4,800 4,500 0 4,500 -1,900 -29.69% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 19 15,900 8,900 9,000 0 9,000 -6,900 -43.40% 648110 LEGAL ADS 192 600 0 300 0 300 -300 -50.00% 1 648160 OTHER ADS 482 400 300 600 0 600 200 50.00% 649990 OTHER MISCELLANEOUS SERVICES 731 800 1,000 1,000 0 1,000 200 25.00% 651110 OFFICE SUPPLIES-GENERAL 16,276 19,100 8,300 9,000 0 9,000 -10,100 -52.88% 651210 COPYING CHARGES 20 0 100 100 0 100 100 100.00% I 651910 MINOR OFFICE EQUIPMENT 947 1,900 1,000 1,800 0 1,800 -100 -5.26% 651930 MINOR OFFICE FURNITURE 3,752 600 100 600 0 600 0 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 0 600 1,000 600 0 600 0 0.00% 652830 MICROFILM SUPPLIES&PROCESSING 2,148 1,600 1,600 1,500 0 1,500 -100 -6.25% 652920 COMPUTER SOFTWARE UNDER$500 2,240 0 0 0 0 0 0 0.00% I 652990 OTHER OPERATING SUPPLIES 12 500 0 0 0 0 -500 -100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 366 600 300 600 0 600 0 0.00% 654310 TUITION 129 300 0 300 0 300 0 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 457 600 300 600 0 600 0 0.00% Total Operational Expenses 71,858 90,600 66,700 77,800 0 77,800 -12,800 -14.13% Capital Expenses 764310 OFFICE FURNITURE 3,682 0 0 0 0 0 0 0.00% 764360 OFFICE EQUIPMENT 3,490 0 0 7,200 0 7,200 7,200 100.00% 764900 DATA PROCESSING EQUIPMENT 14318.63 12,000 0 0 0 0 -12,000 -100.00% Total Capital Expenses 21,491 12,000 0 7,200 0 7,200 -4,800 -40.00% ' Total Circuit Civil 904,915 974,200 936,300 1,043,400 44,600 1,088,000 113,800 11.68% 49 Clerk of the Circuit Court Circuit Felony FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 677,249 772,300 758,900 926,000 62,000 988,000 215,700 27.93% Operating Expenses 43,956 71,400 59,900 75,400 900 76,300 4,900 6.86°%o Capital Expenses 7,796 2,200 0 2,200 9,700 11,900 9,700 100.00% Total 729,001 845,900 818,800 1,003,600 72,600 1,076,200 230,300 27.23% FTE's 18.16 19.03 19.03 19.80 1.63 21.43 2.40 12.61% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast New cases filed 2,689 2,992 3,169 3,140 3,732 4,105 Efficiency: Average number of new cases filed per employee 250 _.....m 200 150 :No 17Average number of new cases 100 filed per employee 500 Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 50 Clerk of the Circuit Court Circuit Felony Revenue Bud,et Fiscal Year 2003/2004 Okh* ;` .F'Y OI)2 prow: '0`�', 00:44* f :Percent C ;f t'* fl, .. 4chtai tt t. 3 ,,; ff re+se.J Change Circuit Felony •I 341100 RECORDING OF LEGAL INSTRUMENTS 39 100 29 100 0 0.00% 341420 FORFEITURE POSTAGE 280 400 327 400 0 0.00% 341440 SALES OF XEROX COPIES 11,278 8,000 11,722 10,000 2,000 25.00% 341441 FORFEITURE COPIES 1,243 2,500 1,133 2,500 0 0.00% 341450 RECORDS CHECK/SEARCH 365 1,000 163 500 -500 -50.00% 341451 CERTIFICATION 667 1,000 809 1,000 0 0.00% 341452 FORFEITURE NOTICES 2,396 5,200 1,766 4,000 -1,200 -23.08% 341453 SEAL/EXPUNGE 1,000 1,500 960 1,500 0 0.00% 341730 RETURNED CHECK FEE 0 0 60 100 100 100.00% 341760 FILING FEES(CRIMINAL) 124,610 128,000 139,200 136,000 8,000 6.25% 341761 STATE JURY PAYROLL FEES 0 5,000 0 5,000 0 0.00% 341762 COURT ATTENDANCE FEES 54,675 41,000 64,980 58,000 17,000 41.46% 341764 ISSUE SUBPOENAS 70,271 54,000 72,324 70,000 16,000 29.63% 341770 CLERK FEE-FELONY 44 100 12 100 0 0.00% 341784 COLLECTIONS SET UP FEE 1,600 800 1,218 1,000 200 25.00% 341785 CLERK FEE-TEEN COURT 3 0 58 100 100 100.00% 341786 COLLECTIONS B/W FEE 940 0 2,604 2,500 2,500 100.00% 351151 CLERK FEE-CRIMES COMP 1,042 2,500 1,502 2,500 0 0.00% 351152 CLERK FEE-JUVENILE ASSESSMENT 3 100 57 100 0 0.00% 351153 CLERK FEE-CRIMESTOPPERS 6 100 22 100 0 0.00% 351160 CLERK FEE-INDIGENT 113 1,000 132 500 -500 -50.00% 351169 CLERK FEE-INVESTIGATION/PROSECUTION' 3,138 4,500 3,926 4,500 0 0.00% 351173 CLERK FEE-DOMESTIC VIOLENCE 4 0 65 100 100 100.00% 351550 CLERK FEE FEL-LOCAL GOV'T 3,389 2,700 4,115 3,000 300 11.11% 351560 CLERK FEE MM-LOCAL GOV'T 991 3,000 684 2,000 -1,000 -33.33% Total Circuit Felony 278,097 262,500 307,867 305,600 43,100 16.42% 51 Clerk of the Circuit Court Circuit Felony Expenditure Budget Fiscal Year 2003/2004 Uttject FT 2002 FY2t 3 Via`.: . 4014e4 - 7 Inc r rsi/. punt Oita .17 r r„ t.,.., Aaui+t' Sucker• Ff 3, FT 2004! •Services ,.,Proposed,. t'I)ect'ease, Change. .' Circuit Felony Personal Services 512100 REGULAR SALARIES 487,848 544,000 521,400 617,200 39,100 656,300 112,300 20.64% 514100 OVERTIME 4,934 11,500 12,000 12,900 0 12,900 1,400 12.17% 521100 SOCIAL SECURITY MATCHING 36,397 42,700 41,000 48,300 3,000 51,300 8,600 20.14% 522100 RETIREMENT-REGULAR 34,471 34,100 34,300 45,900 2,900 48,800 14,700 43.11% 523150 LIFE&HEALTH AGGREGATE PREMIUM 109,488 132,200 144,300 190,100 17,000 207,100 74,900 56.66% 523160 LIFE PREMIUM 2,170 2,400 2,300 2,800 0 2,800 400 16.67% 524100 WORKER'S COMPENSATION-REGULAR 1,788 5,300 3,500 8,700 0 8,700 3,400 64.15% 525100 UNEMPLOYMENT COMPENSATION 151 100 100 100 0 100 0 0.00% Total Personal Services 677,249 772,300 758,900 926,000 62,000 988,000 215,700 27.93% Operating Expenses 631100 LEGAL FEES 0 1,700 0 1,800 0 1,800 100 5.88% 634999 OTHER CONTRACTUAL SERVICES 462 700 700 1,100 200 1,300 600 85.71% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL I 1,060 900 900 1,400 0 1,400 500 55.56% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSII\ 0 0 400 500 0 500 500 100.00% 640390 PER DIEM-OTHER CHARGES 646 1,700 700 1,800 0 1,800 100 5.88% 640410 MOTOR POOL RENTAL CHARGE 10 0 0 0 0 0 0 0.00% 641100 TELEPHONE-BASE 0 0 0 100 100 200 200 100.00% 641200 TELEPHONE-TOLL CALLS 264 1,400 1,400 1,600 0 1,600 200 14.29% 641900 TELEPHONE-ALLOCATED 3,248 4,800 4,800 5,000 400 5,400 600 12.50% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 9,217 8,700 10,900 11,300 0 11,300 2,600 29.89% 644600 RENT-EQUIPMENT 3,229 6,500 3,900 4,500 0 4,500 -2,000 -30.77% 646180 BUILDING R&M-I.S.F.BILLINGS 11 200 100 100 0 100 -100 -50.00% 646710 OFFICE EQUIPMENT R&M 1,994 3,000 3,000 3,200 0 3,200 200 6.67% 646910 DATA PROCESSING R&M 0 0 0 2,300 0 2,300 2,300 100 00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 2,204 23,900 21,700 24,900 0 24,900 1,000 4.18% 648160 OTHER ADS 140 700 200 700 0 700 0 0.00% 651110 OFFICE SUPPLIES-GENERAL 13,039 13,000 8,700 11,300 0 11,300 -1,700 -13.08% 651210 COPYING CHARGES 0 100 0 0 0 0 -100 -100.00% 651910 MINOR OFFICE EQUIPMENT 5,234 900 0 900 0 900 0 0.00% 651930 MINOR OFFICE FURNITURE 0 400 400 500 200 700 300 75.00% 651950 MINOR DATA PROCESSING EQUIPMENT 0 900 900 500 0 500 -400 -44.44% 652830 MICROFILM SUPPLIES&PROCESSING 945 700 400 700 0 700 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 1,353 0 0 0 0 0 0 0.00% 652990 OTHER OPERATING SUPPLIES 0 300 0 0 0 0 -300 -100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 444 300 400 500 0 500 200 66.67% 654210 DUES&MEMBERSHIPS 76 0 0 0 0 0 0 0.00% 654310 TUITION 0 200 0 200 0 200 0 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSEI 380 400 400 500 0 500 100 25.00% Total Operating Expenses 43,956 71,400 59,900 75,400 900 76,300 4,900 6.86% Capital Expenses 764310 OFFICE FURNITURE 0 0 0 1,100 4,500 5,600 5,600 100.00% 764360 OFFICE EQUIPMENT 0 0 0 0 0 0 0 100.00% 764900 DATA PROCESSING EQUIPMENT 7,796 2,200 0 1,100 5,200 6,300 4,100 186.36% Total Capital Expenses 7,796 2,200 0 2,200 9,700 11,900 9,700 '440.91% Total Circuit Felony 729,001 845,900 818,800 1,003,600 72,600 1,076,200 230,300 27.23% 52 Clerk of the Circuit Court Jury FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 0 0 0 94,700 0 94,700 94,700 100.00% Operating Expenses 0 0 0 7,700 0 7,700 7,700 100.00% Capital Expenses 0 0 0 700 0 700 700 100.00% Total 0 0 0 103,100 0 103,100 103,100 100.00% FTE's 0.00 0.00 0.00 2.00 0.00 2 2 100.00% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast Numbers of jurors summoned n/a n/a n/a n/a n/a 52,000 Efficiency: Cost per citizen. n/a n/a n/a n/a n/a $0.34 53 Clerk of the Circuit Court Jury 1 Exeenditure Budget Fiscal Year 2003/2004 Objeiit1 2002 .` 2001 FOOft "" �pi*4 .MO. ' Increase NAVY Pesc-ipaot+'- Acus. - w=. .0740- n4.l n$ s Proposed.; lease) Change Jury Personal Services 512100 REGULAR SALARIES 0 0 0 63,900 0 63,900 63,900 100.00% 514100 OVERTIME 0 0 0 1,100 0 1,100 1,100 100.00% 521100 SOCIAL SECURITY MATCHING 0 0 0 5,000 0 5,000 5,000 100.00% 522100 RETIREMENT-REGULAR 0 0 0 4,600 0 4,600 4,600 100.00% 523150 LIFE&HEALTH AGGREGATE PREMIUM 0 0 0 19,600 0 19,600 19,600 100.00% 523160 LIFE PREMIUM 0 0 0 300 0 300 300 100.00% 524100 WORKERS COMPENSATION-REGULAR 0 0 0 100 0 100 100 100.00% 525100 UNEMPLOYMENT COMPENSATION 0 0 0 100 0 100 100 100.00% Total Personal Services 0 0 0 94,700 0 94,700 94,700 100.00% Operational Expenses 631100 LEGAL FEES 0 0 0 200 0 200 200 100.00% 634999 OTHER CONTRACTUAL SERVICES 0 0 0 600 0 600 600 100.00% 640300 OUT OF COUNTY TRAVEL-REGULAR 0 0 0 200 0 200 200 100.00% 641200 TELEPHONE TOLL CALLS 0 0 0 100 0 100 100 100.00% 641400 TELEPHONE-DIRECT LINE 0 0 0 400 0 400 400 100.00% 641900 TELEPHONE ALLOCATED 0 0 0 600 0 600 600 100.00% 641950 POSTAGE FREIGHT&UPS 0 0 0 1,700 0 1,700 1,700 100.00% 644600 RENT-EQUIPMENT 0 0 0 600 0 600 600 100.00% 646180 BUILDING R&M-ISF BILLINGS 0 0 0 100 0 100 100 100 00% 646710 OFFICE EQUIPMENT R&M 0 0 0 500 0 500 500 100.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 0 0 0 900 0 900 900 100.00% 648160 OTHER ADS 0 0 0 100 0 100 100 100.00% 649990 OTHER MISCELLANEOUS SERVICES 0 0 0 100 0 100 100 100.00% 651110 OFFICE SUPPLIES-GENERAL 0 0 0 900 0 900 900 100.00% 651910 MINOR OFFICE EQUIPMENT 0 0 0 200 0 200 200 100.00% 651930 MINOR OFFICE FURNITURE 0 0 0 100 0 100 100 100.00% 651950 MINOR DATA PROCESSING EQUIP 0 0 0 100 0 100 100 100.00% 652830 MICROFILM SUPPLIES&PROCESSING 0 0 0 100 0 100 100 100.00% 654110 BOOKS PUBLICATIONS&SUBSCRIPTIONS 0 0 0 100 0 100 100 100.00% 654360 OTHER TRAINING/EDUCATIONAL EXP 0 0 0 100 0 100 100 100.00% Total Operational Expenses 0 0 0 7,700 0 7,700 7,700 100.00% Capital Expenses 764360 OFFICE EQUIPMENT 0 0 0 700 0 700 700 100.00% Total Capital Expenses 0 0 0 700 0 700 700 100.00% Total Circuit Civil 0 0 0 103,100 0 103,100 103,100 100.00% 54 Clerk of the Circuit Court Support,Alimony,Visitation and Enforcement(SAVE)Program FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 93,404 96,400 53,800 59,300 0 59,300 -37,100 -38.49% Operating Expenses 2,530 5,800 3,400 5,100 0 5,100 -700 -12.07% Capital Expenses 0 1,000 0 1,000 0 1,000 0 0.00% Total 95,934 103,200 57,200 65,400 0 65,400 -37,800 -36.63% FTE's 2.10 2.10 0.00 1.15 0.00 1.15 -0.95 -45.24% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast Total cases 299 334 360 315 350 300 Efficiency: Cost per case $400.00 �� $300.00 r•--- I $200.00 ,7 , D Cost per case $100.00 --.-_ �„ - ,,,,,,-;,:;‘..--- Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 55 Clerk of the Circuit Court Support,Alimony, Visitation and Enforcement(SAVE)Program Revenue Budget Fiscal Year 2003/2004 Object: 2' PYc `ase' PetcatCade t � Bu P cmI S.A.V.E. 341721 S.A.V.E.REGISTRATION FEE 1,700 1,500 2,640 2,200 700 46.67% 341722 RENEWAL REGISTRATION 2,985 1,500 1,080 1,500 0 0.00% 341723 COURT ORDER FEES 1,745 1,800 1,260 1,800 0 0.00% 341762 COURT ATTENDANCE FEES 60 0 84 100 100 100.00% TOtal S.A.V.E. 6,490 4,800 5,064 5,600 800 16.67% I 56 Clerk of the Circuit Court Support,Alimony,Visitation and Enforcement(SAVE)ProgramIt Expenditure Budget Fiscal Year 2003/2004 104.; „ F'Y2002 P720& rr t, Toted inc+ease/ Percent Bd 0..00$ x2004 t.. ery es sect (Vecrease) Charge 321214 Support,Alimony,Visitation and Enforcement Personal Services 512100 REGULAR SALARIES 71,720 72,000 38,000 41,000 0 41,000 -31,000 -43.06% 521100 SOCIAL SECURITY MATCHING 5,365 5,500 2,900 3,100 0 3,100 -2,400 -43.64% 522100 RETIREMENT-REGULAR 4,985 4,400 2,500 3,000 0 3,000 -1,400 -31.82% 523150 LIFE&HEALTH AGGREGATE PREMIUM 10,761 13,500 10,000 10,900 0 10,900 -2,600 -19.26% 523160 LIFE PREMIUM 313 300 200 200 0 200 -100 -33.33% 524100 WORKER'S COMPENSATION-REGULAR 259 700 200 1,100 0 1,100 400 57.14% Total Personal Services 93,404 96,400 53,800 59,300 0 59,300 -37,100 -38.49% Operating Expenses 634210 DATA PROCESSING-OFFICE AUTOMATION: 0 500 0 0 0 0 -500 -100.00% 634801 SUBPOENA SERVICES 0 100 0 100 0 100 0 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL F 0 500 300 500 0 500 0 0.00% 641200 TELEPHONE-TOLL CALLS 103 100 100 100 0 100 0 0.00% 641900 TELEPHONE-ALLOCATED 958 1,000 1,000 1,000 0 1,000 0 0.00% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 475 500 300 300 0 300 -200 -40.00% 646180 BUILDING R&M-I.S.F.BILLINGS 0 100 100 100 0 100 0 0.00% 646710 OFFICE EQUIPMENT R&M 217 0 0 0 0 0 0 0.00% 646910 DATA PROCESSING EQUIPMENT R&M 0 0 0 100 0 100 100 100.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 30 100 200 200 0 200 100 100.00% 651110 OFFICE SUPPLIES-GENERAL 278 500 500 1,000 0 1,000 500 100.00% 651910 MINOR OFFICE EQUIPMENT 0 300 0 300 0 300 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 0 300 0 300 0 300 0 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 0 300 100 300 0 300 0 0.00% 654210 DUES&MEMBERSHIPS 470 500 300 300 0 300 -200 -40.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 0 1,000 500 500 0 500 -500 -50.00% Total Operating Expenses 2,530 5,800 3,400 5,100 0 5,100 -700 -12.07% Capital Expenses 764360 OFFICE EQUIPMENT 0 500 0 500 0 500 0 0.00% 764900 DATA PROCESSING EQUIPMENT 0 500 0 500 0 500 0 0.00% Total Capital Expenses 0 1,000 0 1,000 0 1,000 0 0.00% Total Support,Alimony,Visitation and Enforcement 95,934 103,200 57,200 65,400 0 65,400 -37,800 -36.63% 57 Clerk of the Circuit Court Circuit Probate FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 233,643 254,800 252,600 300,500 35,000 335,500 80,700 31 67% Operating Expenses 18,913 35,500 22,975 30,500 1,300 31,800 -3,700 -10.42% Capital Expenses 1,839 0 0 0 0 0 0 0.00% Total 254,395 290,300 275,575 331,000 36,300 367,300 77,000 26.52% FTE's 6.05 6.05 6.05 6.05 1.00 7.05 1.00 16.53% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast New cases filed 1,870 1,709 1,861 2,154 2,592 2,700 Efficiency: Average number of new cases filed per employee 500 400 300 DAverage number of new cases 200MilIMIMinIII Mt NMI MN SE MI filed per employee 100 0 111 lall int Ell aill 'Ell Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 58 Clerk of the Circuit Court Circuit Probate Revenue Budget Fiscal Year 2003/2004 at' ' ' ' " 'Fr-2002 3'. Por * t :.fitcrease/ ,. Parent Code Description , . AetnaBud s FY 200$ ; :.Mh04. (Demesne) Change Probate 341410 POSTAGE-DOCUMENTS 43 100 36 100 0 0.00% 341442 COPIES 19,450 25,000 16,520 23,000 -2,000 -8.00% 341448 EXEMPLIFICATION FEE 445 1,000 326 700 -300 -30.00% 341450 RECORDS CHECK/SEARCH 625 1,000 648 1,000 0 0.00% 341451 CERTIFICATION 7,981 10,000 7,193 10,000 0 0.00% 341490 MISCELLANEOUS FEES 290 1,000 173 500 -500 -50.00% 341754 REGISTRY OF COURT SERVICE CHARGES 364 300 936 700 400 133.33% 341762 COURT ATTENDANCE FEES 20,175 25,000 17,820 22,000 -3,000 -12 00% 341763 COURT MINUTES FEES 2,580 3,500 2,532 3,500 0 0.00% 341764 ISSUE SUBPOENAS 8 100 48 100 0 0.00% 341767 PROBATE CHARGES CIRCUIT FEES 96,719 97,000 78,607 92,000 -5,000 -5.15% 341768 GUARDIAN AUDIT FEE 17,004 18,000 15,864 18,000 0 0.00% Total Probate 165,684 182,000 140,704 171,600 -10,400 -5.71% 59 Clerk of the Circuit Court Circuit Probate Expenditure Budget Fiscal Year Obiaoi "Y 3 2003/2004 Com. o ra l Increaser' Percent' O Cadg 3e3trptte ilial Bole. ... .':k Ses+ces Praiased (Decrease) Change 321218 Circuit Probate Personal Services 512100 REGULAR SALARIES 171,867 186,000 175,000 208,700 22,200 230,900 44,900 24.14% 514100 OVERTIME 191 1,000 1,200 1,000 0 1,000 0 0.00% 521100 SOCIAL SECURITY MATCHING 12,117 14,300 13,500 16,100 1,700 17,800 3,500 24.48% 522100 RETIREMENT-REGULAR 11,932 11,500 11,400 15,300 1,600 16,900 5,400 46.96% 523150 LIFE&HEALTH AGGREGATE PREMIUM 36,108 40,400 50,000 57,000 9,400 66,400 26,000 64.36% 523160 LIFE PREMIUM 748 800 800 1,100 100 1,200 400 50.00% 524100 WORKER'S COMPENSATION-REGULAR 680 800 700 1,300 0 1,300 500 62.50% Total Personal Services 233,643 254,800 252,600 300,500 35,000 335,500 80,700 31.67% Operating Expenses 631110 LEGAL FEES-SEIZED PROPERTY 0 2,000 2,000 0 2,000 0 0.00% 634999 OTHER CONTRACTUAL SERVICES 772 300 300 3,000 0 3,000 2,700 900.00% 640200 MILEAGE REIMBURSEMENT-REGULAR 310 500 500 500 0 500 0 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 0 500 0 500 0 500 0 0.00% 640390 PER DIEM-OTHER CHARGES 0 300 0 300 0 300 0 0.00% 640410 MOTOR POOL RENTAL CHARGE 0 200 0 200 0 200 0 0.00% 641100 TELEPHONE-BASE COST 0 200 0 100 100 200 0 0.00% 641200 TELEPHONE-TOLL CALLS 148 700 600 600 100 700 0 0.00% 641900 TELEPHONE-ALLOCATED 1,341 2,300 2,300 2,300 300 2,600 300 13.04% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 4,033 6,000 4,700 5,000 0 5,000 -1,000 -16.67% 644600 RENT-EQUIPMENT 4,653 4,800 2,900 2,900 0 2,900 -1,900 -39.58% 646180 BUILDING R&M-I.S.F.BILLINGS 52 500 0 500 0 500 0 0.00% 646710 OFFICE EQUIPMENT R&M 1,730 3,000 4,000 2,000 0 2,000 -1,000 -33.33% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 0 4,000 3,000 3,000 0 3,000 -1,000 -25.00% 648110 LEGAL ADS 0 0 75 100 0 100 100 100.00% 648160 OTHER ADS 88 0 100 100 0 100 100 100.00% 651110 OFFICE SUPPLIES-GENERAL 3,419 5,000 4,000 4,000 500 4,500 -500 -10.00% 651910 MINOR OFFICE EQUIPMENT 2,048 1,000 0 500 150 650 -350 -35.00% 651930 MINOR OFFICE FURNITURE 0 500 0 500 150 650 150 30.00% 651950 MINOR DATA PROCESSING EQUIPMENT 0 2,000 0 500 0 500 -1,500 -75.00% 652830 MICROFILM SUPPLIES&PROCESSING 0 500 0 500 0 500 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 319 0 200 500 0 500 500 100.00% 652990 OTHER OPERATING SUPPLIES 0 300 0 0 0 0 -300 -100 00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 0 400 300 400 0 400 0 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 0 500 0 500 0 500 0 0.00% Total Operating Expenses 18,913 35,500 22,975 30,500 1,300 31,800 -3,700 -10.42% Capital Expenses 764900 DATA PROCESSING EQUIPMENT 1,839 0 0 0 0 0 0 0.00% Total Capital Expenses 1,839 0 0 0 0 0 0 0.00% Total Circuit Probate 254,395 290,300 275,575 331,000 36,300 367,300 77,000 26.52% 60 I Clerk of the Circuit Court Circuit Juvenile FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 130,434 137,400 134,800 162,100 35,000 197,100 59,700 43.45% Operating Expenses 11,353 21,800 18,100 22,300 500 22,800 1,000 4.59% Capital Expenses 1,839 0 2,500 2,500 5,500 8,000 8,000 100.00% Total 143,627 159,200 155,400 186,900 41,000 227,900 68,700 43.15% FTE's 3.08 3.08 3.08 3.08 1.00 4.08 1.00 32.47% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast New cases filed 1,830 2,055 1,794 1,818 1,887 1,981 Efficiency. Average number of new cases filed per employee 800 700 600 500 BB ,, , NM DAverage number of new cases filed 300 EV - perber of ne200 MB Mil MN :MM1 NM 100 '® ® ® ® ,,-4 MI 0Pt _ MNM N_ NM a Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 61 Clerk of the Circuit Court Circuit Juvenile Revenue Budget Fiscal Year 2003/2004 Ohinet ' Fr 2002 FY,0 Arveoi* e/ Peiceitt ©de.. jkscalpttarl: �.!.< 2.. , F2004 ( crease) Chi e Juvenile 341440 SALES OF XEROX COPIES 300 100 300 300 200 200.00% 341450 RECORDS CHECK/SEARCH 509 500 286 400 -100 -20.00% 341451 CERTIFICATION 25 0 14 0 0 0.00% 341453 SEAL/EXPUNGE 125 200 0 200 0 0.00% 341490 MISCELLANEOUS FEES 800 0 58 100 100 100.00% 341730 RETURNED CHECK FEE 0 0 60 100 100 100.00% 341760 FILING FEES(CRIMINAL) 72,360 85,000 67,968 82,000 -3,000 -3.53% 341762 COURT ATTENDANCE FEES 22,500 20,000 13,860 19,000 -1,000 -5.00% 341764 ISSUE SUBPOENAS 10,545 9,000 14,947 14,000 5,000 55.56% 351151 CLERK FEE-CRIMES COMP 229 400 122 200 -200 -50.00% 351152 CLERK FEE-JUVENILE ASSESSMENT 16 0 46 100 100 100.00% 351160 CLERK FEE-INDIGENT 22 0 31 100 100 100.00% Total Juvenile 107,431 115,200 97,692 116,500 1,300 1.13% 62 Clerk of the Circuit Court Circuit Juvenile Expenditure Budget Fiscal Year 2003/2004 Ob,ectt 1 2002 PY20( F" r Wit,", rrata( Inct rse✓' Percent e. Desct'iptirut Avoid l trt t,, . l 1430$ ,,„.P1'2004 $ert* r Mooed" Decaweasre) C sge 321219 Circuit Juvenile Personal Services 512100 REGULAR SALARIES 95,890 100,100 97,000 112,800 22,200 135,000 34,900 34.87% 514100 OVERTIME 809 1,000 1,000 1,300 0 1,300 300 30.00% 521100 SOCIAL SECURITY MATCHING 7,121 7,800 7,500 8,800 1,700 10,500 2,700 34.62% 522100 RETIREMENT-REGULAR 6,478 6,200 6,300 8,400 1,600 10,000 3,800 61.29% 523150 LIFE&HEALTH AGGREGATE PREMIUM 19,344 21,000 22,000 29,000 9,400 38,400 17,400 82.86% 523160 LIFE PREMIUM 408 500 500 500 100 600 100 20.00% 524100 WORKER'S COMPENSATION-REGULAR 385 800 500 1,300 0 1,300 500 62.50% Total Personal Services 130,434 137,400 134,800 162,100 35,000 197,100 59,700 43.45% Operating Expenses 631100 LEGAL FEES 0 2,000 0 2,000 0 2,000 0 0.00% 634999 OTHER CONTRACTUAL SERVICES 150 500 100 500 0 500 0 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 0 300 300 300 0 300 0 0.00% 640390 PER DIEM-OTHER CHARGES 0 100 0 100 0 100 0 0.00% 641100 TELEPHONE-BASE 0 0 0 0 100 100 100 100.00% 641200 TELEPHONE-TOLL CALLS 49 300 300 200 100 300 0 0.00% 641900 TELEPHONE-ALLOCATED 575 800 800 800 300 1,100 300 37.50% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 1,584 1,500 2,100 2,500 0 2,500 1,000 66.67% 644600 RENT-EQUIPMENT 2,544 3,500 2,600 3,000 0 3,000 -500 -14.29% 646180 BUILDING R&M-I.S.F.BILLINGS 0 500 0 500 0 500 0 0.00% 646710 OFFICE EQUIPMENT R&M 523 500 500 500 0 500 0 0.00% 646910 DATA PROCESSING EQUIPMENT R&M 0 0 0 1,000 0 1,000 1,000 100.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 1,695 5,000 5,000 5,000 0 5,000 0 0.00% 648160 OTHER ADS 35 0 100 100 0 100 100 100.00% 651110 OFFICE SUPPLIES-GENERAL 3,549 4,000 4,000 4,000 0 4,000 0 0.00% 651910 MINOR OFFICE EQUIPMENT 0 1,000 500 500 0 500 -500 -50.00% 651930 MINOR OFFICE FURNITURE 0 500 500 500 0 500 0 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 210 1,000 1,000 500 0 500 -500 -50.00% 652920 COMPUTER SOFTWARE UNDER$500 319 0 0 0 0 0 0 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 121 100 100 100 0 100 0 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 0 200 200 200 0 200 0 0.00% Total Operating Expenses 11,353 21,800 18,100 22,300 500 22,800 1,000 4.59% Capital Expenses 764310 OFFICE FURNITURE 0 0 0 0 2,500 2,500 2,500 100.00% 764900 DATA PROCESSING EQUIPMENT 1,839 0 2,500 2,500 3,000 5,500 5,500 100.00% Total Capital Expenses 1,839 0 2,500 2,500 5,500 8,000 8,000 100.00% Total Circuit Juvenile 143,627 159,200 155,400 186,900 41,000 227,900 68,700 43.15% 63 Clerk of the County Court Clerk of the County Court County Satellites County Misdemeanor County Civil County Traffic Misdemeanor Collections Clerk of the County Court Clerk of Court Fund(010) Goals: To perforin the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court records and in providing responsible service to the judiciary,the legal community,and the public. %of of FY 04 Total Programs: FTE's Personnel Cost Dollars County Satellite Office 13.75 20.07% 673,000 19.60% County Misdemeanor 24.00 35.04% 1,214,100 35.36% County Civil/Small Claims 11.54 16.85% 594,800 17.32% i County Traffic 13.36 19.50% 633,700 18.46% Misdemeanor Collections 5.85 8.54% 317,800 9.26% Subtotal 68.5 100.00% 3,433,400 72.29% Expanded Services: County Satellite Office 0.00 0.00% 0 0.00% County Misdemeanor 1.97 2.73% 88,300 2.46% County Civil/Small Claims 0.73 1.01% 25,500 0.71% County Traffic 1.00 1.39% 41,000 1.14% Misdemeanor Collections 0.00 0.00% 0 0.00% Grand Total 72.20 100.00% 3,588,200 100.00% 64 Clerk of the County Court Clerk of Court Fund(010) FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 2,242,656 2,764,100 2,698,300 3,173,400 135,800 3,309,200 545,100 19.72% Operating Expenses 166,343 251,000 192,300 235,600 1,700 237,300 -13,700 -5.46% Capital Expenses 42,644 30,900 9,400 24,400 17,300 41,700 10,800 34.95% Total 2,451,642 3,046,000 2,900,000 3,433,400 154,800 3,588,200 542,200 17.80% Revenues Fee Collections 792,652 694,100 874,523 875,100 0 875,100 181,000 26.08% Total Revenues 792,652 694,100 874,523 875,100 0 875,100 181,000 26.08% Permanent Positions 67.31 69.80 69.95 68.50 3.70 72.20 2.40 3.44% This budget reflects the County Court Satellites,Misdemeanor,County Civil,County Traffic,and County Misdemeanor Collections. A comparison of this activity's funding sources for FY 03 and FY 04 are as follows: Current Expanded Source FY 03 FY 04 Services Total Clerk Fees 197,000 568,700 25,600 594,300 Board Transfer 2,849,000 2,864,700 129,200 2,993,900 Total 3,046,000 3,433,400 154,800 3,588,200 Budget Hiphliehts: Forecast 02 03: Based on historical trends and current year spending patterns,total expenditures are forecast to be$146,000 less than budgeted. This represents approximatley 4.7 percent of the total budget. The majority of the difference is within personal services appropriation unit which is expected to be approximately$65,000 less that budget. Operating and Capital expenses are forecast to be$58,700 and$21,500 respectively. Clerk fees collected have been extremely strong and are anticiapted to exceed budget by approximately$180,000. Current 03 04: The cost for current services increased by$387,400 or 12.72 percent when compared to the prior year appropriation. The increase is hilly attributable to personal services which increased by$409,300 and is reflective of the significant increases being felt in both the costs for health insurance and retirement contributions. The Current FY 2004 appropriations for operating and capital expenses document decreases when compared to the prior year. Fee collections are forecast to remain strong with an increase of approximately$181,000. Expanded Services: Expanded level positions include 3.7 FTE's with 1.97 FTE's being allocated to County Misdemeanor,.73 FTE's to County Civil,and one to County Traffic. These positions have been needed for sometime,but with the recent expansion of space for the Clerk's Office,there is now room to house them. The impact to the Board's General Fund is approximately$129,200. 65 Clerk of the County Court County Satellite Offices FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 281,355 529,100 486,400 616,000 0 616,000 86,900 16.42% Operating Expenses 44,751 59,300 44,800 50,500 0 50,500 -8,800 -14.84% Capital Expenses 14,071 8,500 0 6,500 0 6,500 -2,000 100.00% Total 340,177 596,900 531,200 673,000 0 673,000 76,100 12.75% FTE's 13.75 13.75 13.75 13.75 0.00 13.75 0.00 0.00% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast Number of transactions 35,889 28,580 30,518 32,647 34,924 37,385 Efficiency: Cost per transaction $20.00 $15.00 -_---___--. __.,___ $10.00 --- -- --i El Cost per transaction --7 1"— - ____ Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 66 Clerk of the Circuit Court County Satellite Offices Expenditure Budget Fiscal Year 2003/2004 Object £Y 2002 FY 2003 Forecast Current Expanded Total Increase` Percent Code Description Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change 321511 County Satellite Offices Personal Services 512100 REGULAR SALARIES 205,548 379,000 340,000 419,700 0 419,700 40,700 10.74% 514100 OVERTIME 624 1,200 1,800 1,200 0 1,200 0 0.00% 521100 SOCIAL SECURITY MATCHING 15,157 29,000 26,200 32,200 0 32,200 3,200 11.03% 522100 RETIREMENT-REGULAR 15,325 23,300 22,000 30,600 0 30,600 7,300 3133% 523150 LIFE&HEALTH AGGREGATE PREMIUM 42,954 94,300 94,000 129,300 0 129,300 35,000 37.12% 523160 LIFE PREMIUM 923 1,600 1,500 1,900 0 1,900 300 18.75% 524100 WORKER'S COMPENSATION-REGULAR 825 700 900 1,100 0 1,100 400 57.14% Total Personal Services 281,355 529,100 486,400 616,000 0 616,000 86,900 16.42% Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 856 1,000 700 1,500 0 1,500 500 50.00% 640200 MILEAGE REIMBURSEMENT-REGULAR 1,470 2,400 1,000 1,000 0 1,000 -1,400 -58.33% 640400 MOTOR POOL MILEAGE CHARGES 0 700 300 300 0 300 -400 -57.14% 640410 MOTOR POOL RENTAL CHARGE 264 1,500 300 500 0 500 -1,000 -66.67% 641100 TELEPHONE-BASE COST 0 1,200 1,200 1,200 0 1,200 0 0.00% 641200 TELEPHONE-TOLL CALLS 1,221 1,200 1,300 1,700 0 1,700 500 41.67% 641210 FAX CHARGES 0 0 500 800 0 800 800 0.00% 641400 TELEPHONE-DIRECT LINE 22,916 27,000 20,900 21,000 0 21,000 -6,000 -22.22% 641900 TELEPHONE-ALLOCATED 480 500 4,400 1,000 0 1,000 500 100.00% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 13 500 0 0 0 0 -500 -100.00% 644600 RENT-EQUIPMENT 1,784 1,000 1,400 3,700 0 3,700 2,700 270.00% 646180 BUILDING R&M-I.S.F.BILLINGS 135 200 200 200 0 200 0 0.00% 646410 AUTOS&TRUCKS R&M-OUTSIDE VENDOR 170 500 500 500 0 500 0 0.00% 646420 AUTO&TRUCKS-TIRES&BATTERIES 0 500 500 500 0 500 0 0.00% 646430 FLEET MAINTENANCE I.S.F.-LABOR&OVER 2,173 2,500 500 500 0 500 -2,000 -80.00% 646440 FLEET MAINTENANCE I.S.F.-PARTS 3,953 5,000 500 500 0 500 -4,500 -90.00% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SI 9 100 0 0 0 0 -100 -100.00% 646710 OFFICE EQUIPMENT R&M 1,915 3,000 1,000 1,500 0 1,500 -1,500 -50.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 0 800 100 200 0 200 -600 -75.00% 649990 OTHER MISCELLANEOUS SERVICES 15 0 0 0 0 0 0 0.00% 651110 OFFICE SUPPLIES-GENERAL 3,664 5,000 7,200 8,000 0 8,000 3,000 60.00% 651910 MINOR OFFICE EQUIPMENT 0 3,000 0 2,000 0 2,000 -1,000 -33.33% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS 1,470 1,200 1,800 3,600 0 3,600 2,400 200.00% 642920 COMPUTER SOFTWARE UNDER$500 2,234 0 0 0 0 0 0 0.00% 652990 OTHER OPERATING SUPPLIES 8 500 500 300 0 300 -200 -40.00% Total Operating Expenses 44,751 59,300 44,800 50,500 0 50,500 -8,800 -14.84% Capital Expenses 764310 OFFICE FURNITURE 636 1,500 0 0 0 0 -1,500 -100.00% 764360 OFFICE EQUIPMENT 562 2,000 0 1,500 0 1,500 -500 -25.00% 764900 DATA PROCESSING EQUIPMENT 12,873 5,000 0 5,000 0 5,000 0 0.00% Total Capital Expenses 14,071 8,500 0 6,500 0 6,500 -2,000 -23.53% Total County Satellite Offices 340,177 596,900 531,200 673,000 0 673,000 76,100 12.75% 67 Clerk of the County Court County Misdemeanor FY2002 FY2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 875,866 1,003,400 986,200 1,120,600 75,300 1,195,900 192,500 19.18% Operating Expenses 58,732 92,500 78,000 90,700 1,200 91,900 -600 -0 65% Capital Expenses 10,594 5,000 0 2,800 11,800 14,600 9,600 100.00% Total 945,193 1,100,900 1,064,200 1,214,100 88,300 1,302,400 201,500 18.30% FTE's 23.60 24.73 24.73 24.00 1.97 25.97 1.24 5.01% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast New cases filed 11,139 12,695 13,940 14,059 15,966 17,563 Efficiency: Average number of new cases filed per employee 800 p 600 ws 400 DAverage number of new cases 200 filed per employee 0 Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 68 Clerk of the County Court County Misdemeanor Revenue Budget Fiscal Year 2003/2004 dct _ F'Y402 l"Y2l f0, 4 Pereent C4,,' 640"i a':. 'Acsiivl 8 F r 260 .. £12004 hic' ) Chave County Misdemeanor 341100 RECORDING OF LEGAL INSTRUMENTS 112 100 197 100 0 0.00% 341420 FORFEITURE POSTAGE 384 1,500 395 1,000 -500 -33.33% 341440 SALES OF XEROX COPIES 11,518 8,500 11,960 12,000 3,500 41.18% 341441 FORFEITURE COPIES 1,700 3,000 1,394 2,500 -500 -16.67% 341450 RECORDS CHECK/SEARCH 2,469 3,500 461 2,500 -1,000 -28.57% 341451 CERTIFICATION 1,833 1,600 1,507 1,600 0 0.00% 341452 FORFEITURE NOTICES 3,236 6,000 2,141 4,500 -1,500 -25.00% 341453 SEAL/EXPUNGE 1,400 2,000 1,380 2,000 0 0.00% 341454 CONVICTION LETTER 426 700 655 700 0 0.00% 341490 MISCELLANEOUS FEES 262 600 107 400 -200 -33.33% 341730 RETURNED CHECK FEE 1,333 1,200 1,978 1,800 600 50.00% 341762 COURT ATTENDANCE FEES 85,650 85,000 104,400 100,000 15,000 17.65% 341764 ISSUE SUBPOENAS 53,027 55,000 58,118 56,000 1,000 1.82% 341783 RIDE PAYMENT FEE 358 300 206 300 0 0.00% 341784 COLLECTIONS SET UP FEE 46,650 24,000 51,242 49,000 25,000 104.17% 341785 CLERK FEE-TEEN COURT 161 0 943 1,000 1,000 100.00% 341786 COLLECTIONS B/W FEE 18,990 0 50,054 47,000 47,000 100.00% 351151 CLERK FEE-CRIMES COMP 6,088 6,500 7,272 6,700 200 3.08% 351152 CLERK FEE-JUVENILE ASSESSMENT 884 1,500 1,132 1,500 0 0.00% 351153 CLERK FEE-CRIMESTOPPERS 8,306 10,500 9,150 10,000 -500 -4.76% 351154 CLERK FEE-AFFIDAVIT 8,731 8,500 11,282 10,000 1,500 17.65% 351155 CLERK FEE-TOBACCO FINE 810 1,500 780 1,200 -300 -20.00% 351156 CLERK FEE-PRETRIAL DVU 6 500 0 300 -200 -40.00% 351157 CLERK FEE-DISMISSAL 1,120 700 1,872 1,800 1,100 157.14% 351158 CLERK FEE-D-6 8,837 9,500 7,378 9,000 -500 -5.26% 351159 CLERK FEE-BUI 6 100 0 100 0 0.00% 351160 CLERK FEE-INDIGENT 573 600 443 600 0 0.00% 351161 REINSTATEMENT FEE 675 300 0 100 -200 -66.67% 351162 CLERK FEE-DRIVING RECORD 327 500 322 400 -100 -20.00% 351163 DELINQUENT FEE 15,606 15,000 13,544 15,000 0 0.00% 351169 CLERK FEE-INVESTIGATION/PROSECUTION. 15,352 14,000 17,414 16,000 2,000 14.29% 351170 CLERK FEE-FALSE ALARM 5,440 4,000 6,014 6,000 2,000 50.00% 351172 CLERK FEE-CODE ENFORCEMENT 1,035 1,000 996 1,000 0 0.00% 351173 CLERK FEE-DOMESTIC VIOLENCE 94 100 125 100 0 0.00% 351560 CLERK FEE MM-LOCAL GOV'T 18,634 17,500 21,932 20,000 2,500 14.29% Total County Misdemeanor 322,033 285,300 386,796 382,200 96,900 33.96% 69 Clerk of the County Court County Misdemeanor Expenditure Budget Fiscal Year 2003/2004 010erFYXO02 Fr"4Q03' recait CYrrpttt F. ded TotalIncreeme/ Percent , Cate. peso* ,, ,A t, Bucket ' , Ft MI `Y2004 Setvices ' Proposed (Decrease). Change County Misdemeanor Personal Services 512100 REGULAR SALARIES 630,775 707,000 678,600 747,100 47,400 794,500 87,500 12.38% 514100 OVERTIME 6,400 15,000 15,600 15,600 0 15,600 600 4.00% 521100 SOCIAL SECURITY MATCHING 47,062 55,500 52,000 58,300 3,700 62,000 6,500 11.71% 522100 RETIREMENT-REGULAR 44,597 44,200 44,700 55,700 3,400 59,100 14,900 33.71% 523150 LIFE&HEALTH AGGREGATE PREMIUM 141,644 171,700 187,700 229,900 20,600 250,500 78,800 45.89% 523160 LIFE PREMIUM 2,805 3,100 3,000 3,400 200 3,600 500 16.13% 524100 WORKER'S COMPENSATION-REGULAR 2,386 6,800 4,500 10,500 0 10,500 3,700 54.41% 525100 UNEMPLOYMENT COMPENSATION 196 100 100 100 0 100 0 0.00% Total Personal Services 875,866 1,003,400 986,200 1,120,600 75,300 1,195,900 192,500 19.18% Operating Expenses 631100 LEGAL FEES 0 2,300 0 2,200 0 2,200 -100 -4.35% 634999 OTHER CONTRACTUAL SERVICES 628 800 800 1,400 300 1,700 900 112.50% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 1,441 1,100 1,100 1,600 0 1,600 500 45.45% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSII` 0 0 600 500 0 500 500 100.00% 640390 PER DIEM-OTHER CHARGES 878 2,300 800 2,200 0 2,200 -100 -4.35% 640410 MOTOR POOL RENTAL CHARGE 14 0 0 100 0 100 100 0.00% 641100 TELEPHONE-BASE 0 0 0 100 200 300 300 100.00% 641200 TELEPHONE-TOLL CALLS 359 1,800 1,800 1,900 0 1,900 100 5.56% 641900 TELEPHONE-ALLOCATED 4,414 6,300 6,300 6,100 400 6,500 200 3.17% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 12,112 11,300 14,100 13,700 0 13,700 2,400 21.24% 644600 RENT-EQUIPMENT 4,222 8,500 5,100 5,500 0 5,500 -3,000 -35.29% 646180 BUILDING R&M-I.S.F.BILLINGS 14 0 100 100 0 100 100 100.00% 646710 OFFICE EQUIPMENT R&M 2,510 4,000 4,000 3,800 0 3,800 -200 -5.00% 646910 DATA PROCESSING R&M 0 0 0 2,700 0 2,700 2,700 100.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 2,995 31,100 28,300 30,100 0 30,100 -1,000 -3.22% 648160 OTHER ADS 190 800 300 800 0 800 0 0.00% 651110 OFFICE SUPPLIES-GENERAL 17,712 17,000 11,300 13,700 0 13,700 -3,300 -19.41% 651210 COPYING CHARGES 0 100 0 0 0 0 -100 -100.00% 651910 MINOROFFICEEQUIPMENT 6,988 1,100 0 1,100 0 1,100 0 0.00% 651930 MINOR OFFICE FURNITURE 0 600 600 500 300 800 200 33.33% 651950 MINOR DATA PROCESSING EQUIPMENT 0 1,100 1,100 500 0 500 -600 -54.55% 652830 MICROFILM SUPPLIES&PROCESSING 1,276 800 600 800 0 800 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 1,839 0 0 0 0 0 0 0.00% 652990 OTHER OPERATING SUPPLIES 0 300 0 0 0 0 -300 -100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 510 300 500 500 0 500 200 66.67% 654210 DUES&MEMBERSHIPS 104 0 0 0 0 0 0 0.00% 654310 TUITION 0 300 0 300 0 300 0 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 525 600 600 500 0 500 -100 -16.67% Total Operating Expenses 58,732 92,500 78,000 90,700 1,200 91,900 -600 -0.65% Capital Expenses 764310 OFFICE FURNITURE 0 0 0 1,400 5,500 6,900 6,900 100.00% 764360 OFFICE EQUIPMENT 0 0 0 0 0 0 0 100.00% 764900 DATA PROCESSING EQUIPMENT 10,594 5,000 0 1,400 6,300 7,700 2,700 54.00% Total Capital Expenses 10,594 5,000 0 2,800 11,800 14,600 9,600 192.00% Total County Misdemeanor 945,193 1,100,900 1,064,200 1,214,100 88,300 1,302,400 201,500 18.30% 70 • Clerk of the County Court County Civil FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 440,924 496,700 493,900 546,600 25,500 572,100 75,400 15 18% Operating Expenses 38,217 51,400 37,500 44,100 0 44,100 -7,300 -14.20% Capital Expenses 12,194 4,400 6,000 4,100 0 4,100 -300 100.00% Total 491,335 552,500 537,400 594,800 25,500 620,300 67,800 12.27% FTE's 11.90 12.26 12.26 11.54 0.73 12.27 0.01 0.08% Performance Measures. 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast New cases filed 4,213 4,265 4,628 5,691 5,889 6,087 Efficiency: Average number of new cases filed per employee 800 600 400 Average number of new cases filed 2000Oat allOM- per employee III Mil IIN 11111 -Mt lial II Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 • 71 Clerk of the County Court County Civil Revenue Budget Fiscal Year 2003/2004 001. F'212°2 FF2F0,8• f , ' +rte' .tars` '' Pet'c tti ,,, �ttor+.,.' County Civil 341410 POSTAGE-DOCUMENTS 2,454 2,000 2,752 2,500 500 25.00% 341442 COPIES 2,920 3,500 2,707 3,500 0 0.00% 341445 GARNISHMENT CLERK FEE 7,280 7,500 6,636 7,500 0 0.00% 341448 EXEMPLIFICATION FEE 28 100 29 100 0 0.00% 341450 RECORDS CHECK/SEARCH 0 100 0 100 0 0.00% 341451 CERTIFICATION 565 800 590 800 0 0.00% 341455 NOTARY FEES 2 100 0 100 0 0.00% 341456 PREPRINTED FORMS SALES 50 100 50 100 0 0.00% 341457 PREPARATION OF DOCUMENTS 109 100 149 100 0 0.00% 341490 MISCELLANEOUS FEES 1,200 1,400 1,579 1,500 100 7.14% 341715 FORECLOSURE SALE FEES 2,251 1,000 1,810 1,500 500 50.00% 341719 COUNTY CIVIL FILING FEE 85,271 90,000 88,966 90,000 0 0.00% 341720 COUNTY FILING FEE SMALL CLAIMS 95,163 80,000 107,299 105,000 25,000 31.25% 341728 WRIT FEE 2,940 2,400 1,848 2,000 -400 -16.67% 341729 FOREIGN JUDGMENT SERVICE FEE 725 700 900 800 100 14.29% I 341730 RETURNED CHECK FEE 4 100 60 100 0 0.00% 341754 REGISTRY OF COURT SERVICE CHARGES 4,642 2,500 4,131 3,500 1,000 40.00% 341755 APPROVING BONDS-SERVICE CHARGE 240 100 36 100 0 0.00% 341762 COURT ATTENDANCE FEES 16,200 22,500 15,660 21,000 -1,500 -6.67% 341763 COURT MINUTES FEES 24,435 21,500 26,232 24,000 2,500 11.63% 341764 ISSUE SUBPOENAS 63 100 53 100 0 0.00% Total County Civil 246,542 236,600 261,488 264,400 27,800 11.75% 72 Clerk of the County Court County Civil Expenditure Budget Fiscal Year 2003/2004 '' FY2602` FI' 3 *mot- Pei egnt 'Cad® :tom dituaf .Midget !A: tY tv ,t , to editittii'ease) Chan* County Civil Personal Services 512100 REGULAR SALARIES 318,445 358,800 338,400 368,700 16,100 384,800 26,000 7.25% 514100 OVERTIME 7,483 2,200 8,000 6,100 0 6,100 3,900 177.27% 521100 SOCIAL SECURITY MATCHING 24,037 27,600 26,500 28,300 1,300 29,600 2,000 7.25% 522100 RETIREMENT-REGULAR 22,259 22,200 22,300 27,000 1,200 28,200 6,000 27.03% 523150 LIFE&HEALTH AGGREGATE PREMIUM 65,896 83,000 94,800 113,300 6,800 120,100 37,100 44.70% 523160 LIFE PREMIUM 1,419 1,600 1,500 1,600 100 1,700 100 6.25% 524100 WORKER'S COMPENSATION-REGULAR 1,313 600 1,400 900 0 900 300 50.00% 525100 UNEMPLOYMENT COMPENSATION 73 700 1,000 700 0 700 0 0.00% Total Personal Services 440,924 496,700 493,900 546,600 25,500 572,100 75,400 15.18% Operating Expenses 631100 LEGAL FEES 0 1,500 0 1,400 0 1,400 -100 -6.67% 634999 OTHER CONTRACTUAL SERVICES 193 1,300 1,300 3,400 0 3,400 2,100 161.54% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 16 500 1,100 1,400 0 1,400 900 180.00% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSIIN 0 0 300 0 0 0 0 0.00% 640390 PER DIEM-OTHER CHARGES 474 400 0 200 0 200 -200 -50.00% 640410 MOTOR POOL RENTAL CHARGE 0 100 0 200 0 200 100 100.00% 1 641200 TELEPHONE-TOLL CALLS 803 900 500 500 0 500 -400 -44.44% 641210 FAX CHARGES 0 0 0 0 0 0 0 0.00% 641100 TELEPHONE-BASE 0 0 0 100 0 100 100 100.00% 641400 TELEPHONE-DIRECT LINE 0 0 1,400 2,300 0 2,300 2,300 100.00% 641600 TELEPHONE-EXTRAS 725 200 0 100 0 100 -100 -50.00% 641900 TELEPHONE-ALLOCATED 3,299 3,300 4,900 3,600 0 3,600 300 9.09% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 11,854 10,500 8,900 9,900 0 9,900 -600 -5.71% 644600 RENT-EQUIPMENT 3,707 3,600 3,700 3,600 0 3,600 0 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 9 400 0 300 0 300 -100 -25 00% 646710 OFFICE EQUIPMENT R&M 1,429 3,600 2,700 2,600 0 2,600 -1,000 -27.78% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 11 9,100 5,100 5,100 0 5,100 -4,000 -43.96% 648110 LEGAL ADS 109 400 0 200 0 200 -200 -50.00% 648160 OTHER ADS 273 200 100 300 0 300 100 50.00% 649990 OTHER MISCELLANEOUS SERVICES 415 400 500 500 0 500 100 25.00% 651110 OFFICE SUPPLIES-GENERAL 9,026 10,900 4,700 5,100 0 5,100 -5,800 -53.21% 651210 COPYING CHARGES 11 0 0 0 0 0 0 0.00% 651910 MINOR OFFICE EQUIPMENT 537 1,100 500 1,000 0 1,000 -100 -9.09% 651930 MINOR OFFICE FURNITURE 2,129 400 100 300 0 300 -100 -25.00% 651950 MINOR DATA PROCESSING EQUIPMENT 0 400 500 300 0 300 -100 -25.00% 652830 MICROFILM SUPPLIES&PROCESSING 1,390 900 900 900 0 900 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 1,271 0 0 0 0 0 0 0.00% 652990 OTHER OPERATING SUPPLIES 7 300 0 0 0 0 -300 -100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 208 400 200 300 0 300 -100 -25.00% 654310 TUITION 73 200 0 200 0 200 0 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSEI 248 400 100 300 0 300 -100 -25.00% Total Operating Expenses 38,217 51,400 37,500 44,100 0 44,100 -7,300 -14.20% Capital Expenses 764310 OFFICE FURNITURE 2,089 0 0 0 0 0 0 0.00°% 764360 OFFICE EQUIPMENT 1,980 0 6,000 4,100 0 4,100 4,100 100.00% 764900 DATA PROCESSING EQUIPMENT 8,124 4,400 0 0 0 0 -4,400 -100.00% Total Capital Expenses 12,194 4,400 6,000 4,100 0 4,100 -300 -6.82% Total County Civil 491,335 552,500 537,400 594,800 25,500 620,300 67,800 12.27% 73 Clerk of the County Court County Traffic FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 400,358 482,900 481,600 589,500 35,000 624,500 141,600 29.32% Operating Expenses 18,533 38,900 26,900 38,200 500 38,700 -200 -0.51°/o Capital Expenses 3,946 6,000 0 6,000 5,500 11,500 5,500 100.00% Total 422,836 527,800 508,500 633,700 41,000 674,700 146,900 27.83% FTE's 13.36 13.36 13.36 13.36 1.00 14.36 1.00 7.49% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast New cases filed 39,383 46,082 48,371 53,861 54,000 59,400 Efficiency: Average number of new cases filed per employee 4500 4000 i 3500 3000 kiMMOSAMIIIIIMIIII4 , ma Ism ,1111 ® ® ® N 2500 iIEIEIEII monlI t7Average number of new cases 1500 I filed per employee 1000 all 101111 IMO.. MEI Rill MEI IN 500Mr Mt NM- INN NINI Mill0 WI MEN an NMI MI UM Ell Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 74 Clerk of the County Court County Traffic Revenue Budget Fiscal Year 1003/2004 Ts72002 2003 Fri>. Fo eca�t: Ike! Petrent Co*,.` ei i0n s„, Actual- Buaget , Fr 200 , 'P72004 County Traffic 341440 SALES OF XEROX COPIES 121 200 58 100 -100 -50.00% 341450 RECORDS CHECK/SEARCH 1,262 800 1,950 1,500 700 87.50% 341451 CERTIFICATION 72 100 12 100 0 0.00% 341454 CONVICTION LETTER 2,660 2,500 3,204 3,000 500 20.00% 341490 MISCELLANEOUS FEES 799 400 684 500 100 25.00% 341730 RETURNED CHECK FEE 1,832 1,500 2,226 1,700 200 13.33% 341762 COURT ATTENDANCE FEES 18,600 10,000 10,440 12,000 2,000 20.00% 341764 ISSUE SUBPOENAS 4,560 100 0 100 0 0.00% 341780 RIDE APPLICATION FEE 562 500 300 500 0 0.00% 341781 RIDE ADMINISTRATIVE FEE 2,300 1,500 1,260 1,500 0 0.00% 341782 RIDE REINSTATEMENT FEE 500 500 300 500 0 0.00% 341783 RIDE PAYMENT FEE 544 500 403 500 0 0.00% 341785 CLERK FEE-TEEN COURT 1,510 0 6,672 7,000 7,000 100.00% 351154 CLERK FEE-AFFIDAVIT 58,298 45,000 63,879 60,000 15,000 33.33% 351157 CLERK FEE-DISMISSAL 14,024 15,000 16,027 17,000 2,000 13.33% 351158 CLERK FEE-D-6 47,273 44,000 53,216 52,000 8,000 18.18% 351161 REINSTATEMENT FEE 14,961 11,000 10,860 12,000 1,000 9.09% 351162 CLERK FEE-DRIVING RECORD 4,929 4,500 4,589 4,700 200 4.44% 351164 CLERK FEE-TRAFFIC FINES 14,724 14,000 15,783 18,000 4,000 28.57% 351165 CLERK FEE-IMPROPER EQUIPMENT 3,078 1,500 5,532 5,000 3,500 233.33% 351166 CLERK FEE-NON-ATTENDANCE 21,017 15,000 22,126 24,000 9,000 60.00% 351167 OUT OF COUNTY AFFIDAVIT 213 300 53 200 -100 -33.33% 351171 CLERK FEE/TOLL 0 100 0 100 0 0.00°% 354100 CLERK FEE-PARKING 7,820 2,200 4,906 5,000 2,800 127.27% 354102 CLERK FEE-LATE PARKING PAYMENT 2,418 1,000 1,763 1,500 500 50.00% Total County Traffic 224,077 172,200 226,240 228,500 56,300 32.69% 75 Clerk oldie County Court County Traffic Expenditure Budget Fiscal Year 2003/1004 Object FY2002 FY 2003 Forecast Current wed ' Total Increase! Percent Code Description Actual . Budget FY 2003 FY 2004 Services Proposed { ecntase1' Change;' , 321516 County Traffic Personal Services 512100 REGULAR SALARIES 294,489 344,200 330,000 393,700 22,200 415,900 71,700 20.83% 514100 OVERTIME 3,478 1,000 5,300 4,800 0 4,800 3,800 380.00% 521100 SOCIAL SECURITY MATCHING 22,047 26,500 25,700 30,500 1,700 32,200 5,700 21.51% 522100 RETIREMENT-REGULAR 20,553 21,200 21,600 29,100 1,600 30,700 9,500 44.81% 523150 LIFE&HEALTH AGGREGATE PREMIUM 56,835 87,500 92,100 125,600 9,400 135,000 47,500 54.29% 523160 LIFE PREMIUM 1,307 1,500 1,500 1,900 100 2,000 500 33.33% 524100 WORKER'S COMPENSATION-REGULAR 1,358 900 1,400 1,400 0 1,400 500 55.56% 525100 UNEMPLOYMENT COMPENSATION 290 100 4,000 2,500 0 2,500 2,400 2400.00% Total Personal Services 400,358 482,900 481,600 589,500 35,000 624,500 141,600 29.32% Operating Expenses 631100 LEGAL FEES 0 2,000 0 2,000 0 2,000 0 0.00% 634999 OTHER CONTRACTUAL SERVICES 404 1,000 1,000 1,000 0 1,000 0 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL E 278 1,000 200 1,000 0 1,000 0 0.00% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSH' 0 0 250 0 0 0 0 0.00% 640390 PER DIEM-OTHER CHARGES 0 600 400 400 0 400 -200 -33.33% 641100 TELEPHONE-BASE 0 0 0 0 100 100 100 100.00% 641200 TELEPHONE-TOLL CALLS 293 500 500 500 100 600 100 20.00% 641900 TELEPHONE-ALLOCATED 3,448 3,300 2,000 2,000 300 2,300 -1,000 -30.30% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 4,048 4,000 4,000 5,000 0 5,000 1,000 25.00% 644600 RENT-EQUIPMENT 1,378 2,500 2,000 2,500 0 2,500 0 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 115 500 200 500 0 500 0 0.00% 646710 OFFICE EQUIPMENT R&M 428 1,000 1,000 1,500 0 1,500 500 50.00% 646910 DATA PROCESSING EQUIPMENT R&M 229 0 0 3,500 0 3,500 3,500 0.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 1,491 4,000 1,000 4,000 0 4,000 0 0.00% 647230 MICROFICHE SERVICES(COM)OUTSIDE VEI 0 500 500 500 0 500 0 0.00% 648160 OTHER ADS 0 500 500 500 0 500 0 0.00% 651110 OFFICE SUPPLIES-GENERAL 3,333 10,000 7,500 8,000 0 8,000 -2,000 -20.00% 651210 COPYING CHARGES 0 100 0 0 0 0 -100 -100.00% 651910 MINOR OFFICE EQUIPMENT 2,419 1,000 2,500 1,000 0 1,000 0 0.00% 651930 MINOR OFFICE FURNITURE 0 500 500 500 0 500 0 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 0 4,000 2,000 2,000 0 2,000 -2,000 -50.00% 652920 COMPUTER SOFTWARE UNDER$500 0 0 500 500 0 500 500 100.00% 652990 OTHER OPERATING SUPPLIES 0 600 0 0 0 0 -600 -100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS -53 600 100 600 0 600 0 0.00% 654210 DUES&MEMBERSHIPS 180 0 0 0 0 0 0 0.00% 654310 TUITION 0 200 0 200 0 200 0 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSEI 542 500 250 500 500 0 0.00% Total Operating Expenses 18,533 38,900 26,900 38,200 500 38,700 -200 -0.51% Capital Expenses 764310 OFFICE FURNITURE 0 0 0 0 2,500 2,500 2,500 100.00% 764360 OFFICE EQUIPMENT 804 0 0 0 0 0 0 0.00% 764900 DATA PROCESSING EQUIPMENT 3,142 6,000 0 6,000 3,000 9,000 3,000 50.00% Total Capital Expenses 3,946 6,000 0 6,000 5,500 11,500 5,500 91.67% Total County Traffic 422,836 527,800 508,500 633,700 41,000 674,700 146,900 27.83% I 76 Clerk of the County Court County Misdemeanor Collections FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 244,152 252,000 250,200 300,700 0 300,700 48,700 19.33% Operating Expenses 6,110 8,900 5,100 12,100 0 12,100 3,200 35.96% Capital Expenses 1,839 7,000 3,400 5,000 0 5,000 -2,000 100.00% Total 252,102 267,900 258,700 317,800 0 317,800 49,900 18.63% FTE's 4.70 5.70 5.85 5.85 0.00 5.85 0.15 2.63% Performance Measures: Forecast Forecast FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 Misdemeanor Counts 11,073 10,114 11,003 11,900 12,775 Amounts Assessed $ 3,026,958 $ 3,187,536 $ 3,351,337 $ 3,538,267 $ 3,794,175 Actual Collected 2000 $ 1,872,174 Actual Collected 2001 $ 306,631 $ 1,971,491 Actual Collected 2002 $ 220,665 $ 322,897 $ 2,072,802 Forecast Collected 2003 $ 121,078 $ 232,371 $ 339,490 $ 2,188,418 Forecast Collected 2004 $ 90,809 $ 127,501 $ 244,312 $ 358,426 $ 2,346,697 Forecast Total Collected $ 2,611,357 $ 2,654,261 $ 2,656,605 $ 2,546,845 $ 2,346,697 Efficiency: Total Percentage Collected 100.00% 80.00% 60.000/s - 40.00% ; -- i 20.00% 1 0.00% Forecast Year Forecast Year Year Three Year Two Year One Five Four Note: Total percentage collected recognizes that the cases/counts handled by Misdemeanor Collections are paid over several fiscal cycles. Current trends indicate that 61.85 percent is collected in year one which is the year assessed and tops out at 86.27 percent in year five. 77 Clerk of the County Court County Misdemeanor Collections Expenditure Budget Fiscal Year 2003/2004 Ibject Y2G012 1 t� Curt'ettt' . 4)004 ' TotalIncrease/ Percent ,Description Actual Suet E'Y.200,3` JY*14 Services s t Rease} t hrftrSe 321514 Misdemeanor Collections Personal Services 512100 REGULAR SALARIES 185,843 184,500 184,500 211,900 0 211,900 27,400 14.85% 521100 SOCIAL SECURITY MATCHING 13,903 14,200 14,200 16,300 0 16,300 2,100 14.79% 522100 RETIREMENT-REGULAR 15,055 11,400 11,900 15,400 0 15,400 4,000 35.09% 523150 LIFE&HEALTH AGGREGATE PREMIUM 27,910 40,400 38,000 55,000 0 55,000 14,600 36.14% 523160 LIFE PREMIUM 815 800 800 1,000 0 1,000 200 25.00% 524100 WORKER'S COMPENSATION-REGULAR 626 700 800 1,100 0 1,100 400 57.14% Total Personal Services 244,152 252,000 250,200 300,700 0 300,700 48,700 19.33% Operating Expenses 634210 DATA PROCESSING-OFFICE AUTOMATION; 0 800 800 800 0 800 0 0.00% 634801 SUBPOENA SERVICE 60 0 0 0 0 0 0 0.00% 634999 OTHER CONTRACTUAL SERVICE 170 0 0 0 0 0 0 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 195 800 500 500 0 500 -300 -37.50% 641200 TELEPHONE-TOLL CALLS 239 500 300 500 0 500 0 0.00% 641900 TELEPHONE-ALLOCATED 1,341 500 300 500 0 500 0 0.00% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 518 1,200 300 1,000 0 1,000 -200 -16.67% 646180 BUILDING R&M-I.S.F.BILLINGS 132 300 0 0 0 0 -300 -100.00% 646710 OFFICE EQUIPMENT R&M 955 500 500 500 0 500 0 0.00% 646910 DATA PROCESSING EQUIPMENT R&M 0 0 0 3,000 0 3,000 3,000 100.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 160 500 300 300 0 300 -200 -40.00% 648160 OTHER ADS 58 300 300 300 0 300 0 0.00% 651110 OFFICE SUPPLIES-GENERAL 1,963 1,000 3,000 0 3,000 2,000 200.00% 651910 MINOR OFFICE EQUIPMENT 0 400 300 400 0 400 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 319 300 200 300 0 300 0 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 0 1,000 800 500 0 500 -500 -50.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 0 800 500 500 0 500 -300 -37.50% Total Operating Expenses 6,110 8,900 5,100 12,100 0 12,100 3,200 35.96% Capital Expenses 764360 OFFICE EQUIPMENT 0 4,000 1,000 2,000 0 2,000 -2,000 -50.00% 764900 DATA PROCESSING EQUIPMENT 1,839 3,000 2,400 3,000 0 3,000 0 0.00% Total Capital Expenses 1,839 7,000 3,400 5,000 0 5,000 -2,000 -28.57% Total Misdemeanor Collections 252,102 267,900 258,700 317,800 0 317,800 49,900 18.63% 78 Recording and Records Management Clerk of the Circuit Court Recording Records Management Recording and Records Management Clerk of Court Fund(010) Goals: To record in the Official Records all deeds,leases,mortgages,and all other instruments that may be required or authorized by law to be recorded and to process passport applications and marriage licenses. To provide a systematic approach to controlling all phases of records life,to reduce paperwork proliferation,to provide efficient access to needed information,to dispose of obsolete records,to provide documentation of compliance with laws,ordinances,and other regulations,and to maintain historical records. %of %of FY 04 Total Programs: FTE's Personnel Cost Dollars Records Management 6.55 20.80% 455,000 22.55% To automate the scheduling of records management cycle from documentation creation to final disposition and to inventory all records by activity,status,media in which to store and physical location Recording 24.94 79.20% 1,562,500 77.45% To provide on-line computer access to land records by title companies,realtors,attorneys,and others. To pursue conversion from microfilm to optical disk storage and retrieval records. Subtotal 31.49 100.00% 2,017,500 100.00% Expanded Services: Records Management 1.50 3.92% 43,100 1.92% Recording 5.25 13.73% 181,300 8.09% Grand Total 38.24 100.00% 2,241,900 100.00% 79 Recording and Records Management Clerk of Court Fund(010) FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 1,187,657 1,372,500 1,376,400 1,655,200 194,700 1,849,900 477,400 34.78% Operating Expenses 190,424 265,600 170,300 266,800 2,800 269,600 4,000 1.51% Capital Expenses 547,558 9,100 4,400 95,500 26,900 122,400 113,300 1245.05% Total 1,925,639 1,647,200 1,551,100 2,017,500 224,400 2,241,900 594,700 36.10% Revenues Fee Collections 4,339,482 3,406,400 4,993,478 4,835,700 0 4,835,700 1,429,300 41.96% Total Revenues 4,339,482 3,406,400 4,993,478 4,835,700 0 4,835,700 1,429,300 41.96% Permanent Positions 28.99 31.49 31.49 31.49 6.75 38.24 6.75 21.44% This budget includes the.Recording and Records Management Department. A comparison of this activity's funding sources for FY 03 and FY 04 are as follows: Current Expanded Source FY 03 FY 04 Services Total Clerk Fees 1,448,700 1,779,900 198,000 1,977,900 Board Transfer 198,500 237,600 26,400 264,000 Total 1,647,200 2,017,500 224,400 2,241,900 Budget High!ights: Forecast 02 03: Based on historical trends and current year spending patterns,total expenditures are forecast to be$96,100 less than budgeted. This represents approximatley 5.8 percent of the total budget. The majority of the difference is within operating expenses appropriation unit which is expected to be approximately$95,300 less that budget. Capital expenses are forecast to be$4,700 below budget while personal services is forecast to be$3,900 above. Revenues have been extremely strong the year and are projected to be$1,587,000 more than budgeted. This trend recognizes the current economy and the favorable interest rate environment Current 03 04: The cost for current services increased by$370,300 or 22.48 percent when compared to the prior year appropriation. The increase is attributable to personal services which increased by$277,800 and is reflective of the significant increases being felt in both the costs for health insurance and retirement contributions,and capital expenses which increased by$86,400 and reflects additional cost to fully implement an imaging solution in land records.. The Current FY 2004 appropriations for operating expenses is relatively flat with an increase of$1,200 when compared to the prior year. Revenues are expected to remain strong and are forecast at$4,835,700. Expanded Services: Expanded level positions include 6.75 FTE's with 5.25 FTE's being allocated to Recording and 1.50 FTE's to Records Management. These positions reflect the current workload and have been needed for sometime. The 5.25 FTE's in Recording are fully funded by Clerk's fees while the 1.5 FTE's in Records Management is partially funded be transfer from the General Fund. The impact to the Board's General Fund is approximately$26,400 80 • Recording and Records Management Recording FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 939,279 1,062,400 1,071,800 1,287,500 154,100 1,441,600 379,200 35.69% Operating Expenses 131,366 201,100 108,100 193,000 2,800 195,800 -5,300 -2.64% Capital Expenses 516,352 9,100 3,400 82,000 24,400 106,400 97,300 100.00% Total 1,586,997 1,272,600 1,183,300 1,562,500 181,300 1,743,800 471,200 37.03% FTE's 22.94 24.94 24.94 24.94 5.25 30.19 5.25 21.05% Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast Number of instruments recorded 160,290 157,000 178,599 193,441 217,700 233,900 Efficiency: Number of instruments recorded per employee 10000 - _... --.—. .. .. _. -------- -- ---.. 8000 1 6000 < 0 Number of instruments all 40000 II — recorded per employee 2000 01 . 0 1111 T_ Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 81 Recording and Records Management Recording Revenue Budget Fiscal Year 2003/2004 Object ` .12002 FY2003 Pow:*"` Xtrctxs /''cent Code Description i.,,, total B F i Fes;., ej tw t�;e Recording 341100 RECORDING OF LEGAL INSTRUMENTS 3,097,086 2,422,300 3,689,758 3,546,100 1,123,800 46.39% 341120 DOCUMENTARY STAMP COMMISSIONS 835,293 675,000 881,920 870,000 195,000 28.89% 341410 POSTAGE-DOCUMENTS 14,264 10,000 6,483 10,000 0 0.00% 341439 SALES OF MICROFILM COPIES 21,375 17,500 30,480 25,000 7,500 42.86% 341440 SALES OF XEROX COPIES 79 2,500 0 1,500 -1,000 -40.00% 341442 COPIES 98,783 85,000 101,585 100,000 15,000 17.65% 341444 PLAT COPIES 3,817 3,500 2,827 3,000 -500 -14.29% 341490 MISCELLANEOUS FEES 34,596 32,500 36,828 35,000 2,500 7.69% 341754 REGISTRY OF COURT SERVICE CHARGES 8,671 4,000 6,389 7,000 3,000 75.00% 341756 MARRIAGE LICENSES 61,226 55,500 61,301 60,000 4,500 8.11% 341758 TAX DEED CLERK FEE 46,881 20,000 16,608 20,000 0 0.00% 341774 PASSPORT FEES CIRCUIT 104,745 68,000 147,492 145,000 77,000 113.24% 341778 HOME SOLICITATION 86 100 0 100 0 0.00% 341779 MARRIAGE CEREMONY PERFORMED 12,580 10,000 11,808 13,000 3,000 30.00% 493810 SHERIFF 0 500 0 0 -500 -100.00% Total Recording 4,339,482 3,406,400 4,993,478 4,835,700 1,429,300 41.96% 82 Recording and Records Management Recording Expenditure Budget Fiscal Year 2003/2004 Object s f 2Q)J,.' Fad it' . Erixtaded ' mal'- Percent' Cade `: i i,, . A Bet. 2O 3 =: '2UO4,<, s , (Decrease) flange 321910 Recording Personal Services 512100 REGULAR SALARIES 651,093 758,200 735,000 856,700 90,700 947,400 189,200 24.95% 514100 OVERTIME 46,437 20,000 36,000 40,000 0 40,000 20,000 100.00% 521100 SOCIAL SECURITY MATCHING 51,548 60,000 59,000 68,600 7,000 75,600 15,600 26.00% 522100 RETIREMENT-REGULAR 50,902 47,700 49,600 65,500 6,600 72,100 24,400 51.15% 523150 LIFE&HEALTH AGGREGATE PREMIUM 132,230 168,300 185,000 246,100 49,400 295,500 127,200 75.58% 523160 LIFE PREMIUM 2,858 3,300 3,200 4,100 400 4,500 1,200 36.36% 524100 WORKER'S COMPENSATION-REGULAR 2,749 3,700 3,000 5,900 0 5,900 2,200 59.46% 525100 UNEMPLOYMENT COMPENSATION 1,463 1,200 1,000 600 0 600 -600 -50.00% Total Personal Services 939,279 1,062,400 1,071,800 1,287,500 154,100 1,441,600 379,200 35.69% Operating Expenses 631100 LEGAL FEES 0 2,000 0 2,000 0 2,000 0 0 00% 634999 OTHER CONTRACTUAL SERVICES 6,116 12,500 3,600 4,500 700 5,200 -7,300 -58.40% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL I 467 1,000 1,600 2,500 0 2,500 1,500 150.00% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSRs 0 0 400 0 0 0 0 0.00% 640390 PER DIEM-OTHER CHARGES 130 500 200 400 0 400 -100 -20.00% 640410 MOTOR POOL RENTAL CHARGE 0 200 0 200 0 200 0 0.00% 641100 TELEPHONE-BASE COST 9 200 300 600 400 1,000 800 400.00% 641200 TELEPHONE-TOLL CALLS 820 2,000 1,000 1,500 0 1,500 -500 -25.00% 641400 TELEPHONE-DIRECT 0 0 5,900 16,400 0 16,400 16,400 100.00% 641600 TELEPHONE-EXTRAS 0 200 0 200 0 200 0 0.00% 641900 TELEPHONE-ALLOCATED 6,638 6,500 5,800 6,800 1,000 7,800 1,300 20.00% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 48,140 50,000 26,400 29,400 0 29,400 -20,600 -41.20% 644600 RENT-EQUIPMENT 6,512 8,500 8,000 8,500 0 8,500 0 0.00% 646180 BUILDING R&M-I S.F.BILLINGS 552 400 100 400 0 400 0 0.00% 646710 OFFICE EQUIPMENT R&M 31,886 100,000 30,400 6,500 0 6,500 -93,500 -93.50% 646910 DATA PROCESSING EQUIPMENT R&M 306 0 2,100 86,000 0 86,000 86,000 100.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 351 1,000 200 1,000 0 1,000 0 0.00% 647230 MICROFICHE SERVICES(COM)OUTSIDE VET 3,573 0 2,500 2,500 0 2,500 2,500 100.00% 649990 OTHER MISCELLANEOUS SERVICES 15 0 0 0 0 0 0 0.00% 648160 OTHER ADS 0 0 200 1,000 0 1,000 1,000 100.00% 651110 OFFICE SUPPLIES-GENERAL 15,901 14,000 16,000 18,000 0 18,000 4,000 28.57% 651910 MINOR OFFICE EQUIPMENT 1,007 1,000 1,000 1,000 0 1,000 0 0.00% 651930 MINOR OFFICE FURNITURE 2,504 0 0 0 0 0 0 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 195 500 700 1,400 700 2,100 1,600 320 00% 652830 MICROFILM SUPPLIES&PROCESSING 2,226 0 1,000 1,000 0 1,000 1,000 100.00% 652910 MINOR OPERATING EQUIPMENT 0 0 300 300 0 300 300 100.00% 652920 COMPUTER SOFTWARE UNDER$500 3,830 0 300 500 0 500 500 100.00% 652990 OTHER OPERATING SUPPLIES 8 500 0 0 0 0 -500 -100 00% 654210 DUES&MEMBERSHIPS 180 0 0 0 0 0 0 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 0 100 100 400 0 400 300 300.00% Total Operating Expenses 131,366 201,100 108,100 193,000 2,800 195,800 -5,300 -2.64% Capital Expenses 764310 OFFICE FURNITURE 3,557 0 3,400 10,000 10,000 20,000 20,000 100.00% 764360 OFFICE EQUIPMENT 0 0 0 44,000 0 44,000 44,000 100.00% 764900 DATA PROCESSING EQUIPMENT 512,796 9,100 0 28,000 14,400 42,400 33,300 365.93% Total Capital Expenses 516,352 9,100 3,400 82,000 24,400 106,400 97,300 1069.23% Total Recording 1,586,997 1,272,600 1,183,300 1,562,500 181,300 1,743,800 471,200 37.03% 83 Recording and Records Management Records Management FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 248,378 310,100 304,600 367,700 40,600 408,300 98,200 31.67% Operating Expenses 59,058 64,500 62,200 73,800 0 73,800 9,300 14.42% Capital Expenses 31,206 0 1,000 13,500 2,500 16,000 16,000 100 00% Total 338,642 374,600 367,800 455,000 43,100 498,100 123,500 32.97% FTE's 6.05 6.55 6.55 6.55 1.50 8.05 1.50 22.90% Performance Measures. 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast Number of boxes stored 1,688 1,875 2,030 2,225 2,225 2,225 Documents microfilmed 1,755,000 1,950,000 2,005,000 2,340,000 2,426,050 2,650,000 Number of records requested 16,560 18,400 19,200 20,850 23,232 25,250 Efficiency: Number of documents microfilmed per employee 400,000 300,000 in. 7 ,: ': 0 Number of documents 200,000 microfilmed per employee 100,000III. '.:11.111-111.11r:4-1.1047:11111111:7;,I1111: : ; Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 84 Recording and Records Management Records Management Expenditure Budget Fiscal Year 2003/2004 Object '". ,,,a , # - .. , L ,. Increase/ Percent 321920 tte�l.l (1lecrease) 'llge. Records Management Personal Services 512100 REGULAR SALARIES 181,701 221,400 210,000 252,300 22,800 275,100 53,700 24.25% 514100 OVERTIME 5,103 8,000 9,000 12,000 0 12,000 4,000 50.00% 521100 SOCIAL SECURITY MATCHING 13,915 17,900 16,700 20,300 1,700 22,000 4,100 22.91% 522100 RETIREMENT-REGULAR 12,854 14,000 14,100 19,300 1,700 21,000 7,000 50.00% 523150 LIFE&HEALTH AGGREGATE PREMIUM 33,248 47,100 53,000 61,600 14,100 75,700 28,600 60.72% 523160 LIFE PREMIUM 823 1,000 1,000 1,100 100 1,200 200 20.00% 524100 WORKER'S COMPENSATION-REGULAR 734 700 800 1,100 200 1,300 600 85.71% Total Personal Services 248,378 310,100 304,600 367,700 40,600 408,300 98,200 31.67% Operating Expenses 631100 LEGAL FEES 0 2,000 0 2,000 0 2,000 0 0.00% 634999 OTHER CONTRACTUAL SERVICES 6,356 12,000 12,000 16,000 0 16,000 4,000 33.33% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL E 3 300 100 300 0 300 0 0.00% 640410 MOTOR POOL RENTAL CHARGE 0 100 0 100 0 100 0 0.00% 641200 TELEPHONE-TOLL CALLS 174 300 300 300 0 300 0 0.00% 641900 TELEPHONE-ALLOCATED 575 1,000 1,000 1,000 0 1,000 0 0.00% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 507 500 500 0 500 0 0.00% 644600 RENT-EQUIPMENT 1,678 1,000 1,500 2,000 0 2,000 1,000 100.00% 646180 BUILDING R&M-I.S.F.BILLINGS 82 0 100 200 0 200 200 100.00% 646420 AUTO&TRUCKS-TIRES&BATTERIES 0 1,000 1,000 0 1,000 0 0.00% 646710 OFFICE EQUIPMENT R&M 22,464 25,000 25,000 26,000 0 26,000 1,000 4.00% 648160 OTHER ADS 52 0 300 100 0 100 100 100.00% 651110 OFFICE SUPPLIES-GENERAL 4,931 2,500 3,600 4,000 0 4,000 1,500 60.00% 651930 MINOR OFFICE FURNITURE 2,197 0 0 0 0 0 0 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 0 500 0 200 0 200 -300 -60.00% 652830 MICROFILM SUPPLIES&PROCESSING 18,764 18,000 18,300 20,000 0 20,000 2,000 11.11% 652920 COMPUTER SOFTWARE UNDER$500 1,277 0 0 0 0 0 0 0.00% 652990 OTHER OPERATING SUPPLIES 0 200 0 0 0 0 -200 -100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 0 100 0 100 0 100 0 0.00% Total Operating Expenses 59,058 64,500 62,200 73,800 0 73,800 9,300 14.42% Capital Expenses 764310 OFFICE FURNITURE 3,300 0 1,000 2,500 2,500 5,000 5,000 100.00% 764360 OFFICE EQUIPMENT 20,550 0 0 11,000 0 11,000 11,000 100.00% 764900 DATA PROCESSING EQUIPMENT 7,356 0 0 0 0 0 0 100.00% Total Capital Expenses 31,206 0 1,000 13,500 2,500 16,000 16,000 100.00% Total Records Management 338,642 374,600 367,800 455,000 43,100 498,100 123,500 32.97% 85 Management Information Systems Clerk of the Circuit Court Management Information Systems Management Information Systems Clerk of Court Fund(010) Goals: To provide data processing software,hardware,and administrative support to the Board of County Commissioners and its staff,the Clerk of the Circuit Court,the Supervisor of Elections,and the Judiciary. %of %of FY 04 Total Programs: FTE's Personnel Cost Dollars Management Information Systems 26 100.00% 3,340,200 100.00% To provide cost-effective and reliable communications support for user departments to investigate and develop a functional distributed long-range plan. Subtotal 26 100.00% 3,340,200 100.00% Expanded Services: Management Information Systems 0 0.00% 0 0.00% Grand Total 26 100.00% 3,340,200 100.00% 86 Management Information Systems Clerk of Court Fund(010) FY 2002 FY 2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services 1,460,526 1,634,200 1,626,500 1,889,500 0 1,889,500 255,300 15.62% Operating Expenses 338,314 539,000 628,900 947,200 0 947,200 408,200 75.73% Capital Expenses 309,003 261,600 263,300 503,500 0 503,500 241,900 92.47% Total 2,107,843 2,434,800 2,518,700 3,340,200 0 3,340,200 905,400 37.19% Revenues Fee Collections 195,591 264,900 235,528 145,600 0 145,600 -119,300 -45.04% Total Revenues 195591 264900 235528.296 145600 0 145,600 -119,300 -45.04% Permanent Positions 24 26 26 26 0 26 0 0 00% • Performance Measures: 1999 2000 2001 2002 2003 2004 Actual Actual Actual Actual Forecast Forecast Authorized Users Alpha 1,301 1,580 1,200 1,275 1,211 1,400 Authorized Users NT 283 275 400 Disk space used 42GB 53GB 55GB 58GB 69GB 75GB NT Servers 45.6GB 55GB 139GB 161GB 203GB CPU hours per month 486 106 150 143 143 200 Software development hours 15,168 15,002 18,720 20,880 20,236 23,000 PC's and LAN Connections 122 148 220 253 275 351 Efficiency: Cost per citizen $12.00 «..,.,,....... ........w..... _,.....»-... b......»,.,w..,.,�.......,.-.m,..... „....,.,,,.,-�_....,d.....a.,.,,. ....m.. ,m.......�,..,.-...,.»..,-.----*-res $10.00 $8.00 `s^ �- $6.00 .,, a r DCost per citizen $4.00 � :f ' j Actual Actual Actual Actual Forecast Forecast 1999 2000 2001 2002 2003 2004 A comparison of this activity's funding sources for FY 03 and FY 04 are as follows: Current Expanded Source FY 03 FY 04 Services Total Clerk Fees 1,290,400 1,402,100 0 1,402,100 Board Transfer 1,144,400 1,938,100 0 1,938,100 Total 2,434,800 3,340,200 0 3,340,200 Budget Highlights: Forecast 02 03: Based on historical trends and current year spending patterns,total expenditures are forecast to be$83,900 more than budgeted. This represents approximatley 3.4 percent of the total budget. The majority of the difference is within operating expenses appropriation unit which is expected to be approximately$89,900 more than budget. This is solely due to the implementation of SAP and certain unaticipated costs. Revenues are pacing slightly below budget with an expectaion of$29,300 less than budget. Current 03 04: The cost for current services increased by$905,400 or 37.19 percent when compared to the prior year appropriation. The increase is attributable to two factors; personal services which increased by$255,300 and is reflective of the significant increases being felt in both the costs for health insurance and retirement contributions,and the additional cost of SAP which is forecast to be approximately$739,700 and impacts both operating and capital expenses. Revenues are expected to decrease by$119,300 to a level of$145,600. Expanded Services: There are no expanded services included. 87 Management Information Systems Revenue Budget Fiscal Year 2003/2004 O 1`etre''; a Fere MIS 341772 INFORMATION SYSTEM FEES CIRCUIT 6,640 26,000 6,460 15,000 -11,000 -42.31% 493118 HUMAN RESOURCES 5,400 6,100 6,480 3,300 -2,800 -45.90% 493120 DEPARTMENT OF REVENUE 118 0 -24 0 0 0.00% 493121 BUDGET OFFICE 4,000 9,700 4,800 2,700 -7,000 -72.16% 493123 PURCHASING 22,500 27,400 27,000 7,200 -20,200 -73.72% 493210 SPECIAL ASSESSMENTS 4,000 0 1,882 3,700 3,700 100.00% 493327 WITNESS MANAGEMENT 33,400 41,600 40,080 4,200 -37,400 -89.90% 493328 DOMESTIC VIOLENCE 4,900 500 5,880 100 -400 -80.00% 493499 OTHER BOARD USERS(IF LESS THAN$1,000) 3,800 6,000 7,752 4,000 -2,000 -33.33% 493710 PROBATION 36,700 64,500 44,040 64,000 -500 -0.78% 493715 STATE ATTORNEYS OFFICE 55,300 46,800 66,360 23,100 -23,700 -50.64% 493725 PUBLIC DEFENDER 12,000 12,300 14,400 7,300 -5,000 -40.65% 493800 SUPERVISOR OF ELECTIONS 6,833 24,000 10,418 11,000 -13,000 -54.17% Total MIS 195,591 264,900 235,528 145,600 -119,300 -45.04% 88 Management Information Systems Expenditure Bet Fiscal Year 2003/2004 Olisc)' ° Fr 204, E200( .Pow44:" `Coning" Papeou'Jed Increase/ Percent 'Cts Descr ; , Actut4;�. Vis., P 312004 t ,Services .Pmiosed (Decrease) Change 322110 Management Information Systems Personal Services 512100 REGULAR SALARIES 1,146,451 1,270,700 1,200,000 1,392,200 0 1,392,200 121,500 9.56% 514100 OVERTIME 11,069 6,000 62,000 25,000 0 25,000 19,000 316.67% 521100 SOCIAL SECURITY MATCHING 86,490 97,800 96,600 112,400 0 112,400 14,600 14.93% 522100 RETIREMENT-REGULAR 79,810 78,300 81,200 107,300 0 107,300 29,000 37.04% 523150 LIFE&HEALTH AGGREGATE PREMIUM 127,289 175,000 176,500 244,400 0 244,400 69,400 39.66% 523160 LIFE PREMIUM 4,827 5,500 5,200 6,600 0 6,600 1,100 20.00% 524100 WORKER'S COMPENSATION-REGULAR 4,590 700 4,800 1,100 0 1,100 400 57.14% 525100 UNEMPLOYMENT COMPENSATION 0 200 200 500 0 500 300 150.00% Total Personal Services 1,460,526 1,634,200 1,626,500 1,889,500 0 1,889,500 255,300 15.62% Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 6,436 15,000 11,600 320,400 0 320,400 305,400 2036.00% 640200 MILEAGE REIMBURSEMENT-REGULAR 35 300 200 300 0 300 0 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 3,858 5,000 8,000 24,800 0 24,800 19,800 396.00% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSIIa 0 0 6,800 7,000 0 7,000 7,000 100.00% 640410 MOTOR POOL RENTAL CHARGE 131 100 100 400 0 400 300 300.00% 641100 TELEPHONE-BASE COST 0 0 400 600 0 600 600 100.00% 641200 TELEPHONE-TOLL CALLS 1,221 3,000 5,800 5,800 0 5,800 2,800 93.33% 641230 TELEPHONE ACCESS CHARGES 3,932 25,000 52,500 3,500 0 3,500 -21,500 -86.00% 641300 TELEPHONE-INSTALLATIONS 0 400 400 400 0 400 0 0.00% 641600 TELEPHONE-EXTRAS 0 0 9,600 1,000 0 1,000 1,000 100.00% 641900 TELEPHONE-ALLOCATED 9,629 2,500 2,800 15,000 0 15,000 12,500 500.00% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 817 1,000 900 1,000 0 1,000 0 0.00% 644620 LEASE-EQUIPMENT 2,772 3,000 3,600 3,600 0 3,600 600 20.00% 646180 BUILDING R&M-I.S F.BILLINGS 1,017 100 1,800 2,000 0 2,000 1,900 1900.00% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SI 0 200 0 0 0 0 -200 0.00% 646710 OFFICE EQUIPMENT R&M 1,473 1,000 19,300 26,000 0 26,000 25,000 2500.00% 646910 DATA PROCESSING EQUIPMENT R&M 216,386 429,000 422,000 421,800 0 421,800 -7,200 -1.68% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO 0 100 600 600 0 600 500 500.00% 647230 MICROFICHE SERVICES(COM)OUTSIDE VEI 0 0 900 1,000 0 1,000 1,000 100.00% 648160 OTHER ADS 4,316 1,500 2,400 1,500 0 1,500 0 0.00% 651110 OFFICE SUPPLIES-GENERAL 5,413 10,000 24,300 15,300 0 15,300 5,300 53.00% 651210 COPYING CHARGES 0 1,000 200 1,000 0 1,000 0 0.00% 651930 MINOR OFFICE FURNITURE 1,750 0 5,600 2,500 0 2,500 2,500 100.00% 651950 MINOR DATA PROCESSING EQUIPMENT 23,668 4,000 7,700 16,100 0 16,100 12,100 302.50% 652490 FUEL&LUBRICANTS-I.S.F.BILLINGS 15 0 0 0 0 0 0 0.00% 652910 MINOR OPERATING EQUIPMENT 0 500 500 500 0 500 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 25,222 10,000 8,600 13,700 0 13,700 3,700 37.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 404 1,000 2,400 5,000 0 5,000 4,000 400.00% 654210 DUES&MEMBERSHIPS 250 300 300 300 0 300 0 0.00% 654360 OTHER TRAINING/EDUCATIONALEXPENSE5 29,570 25,000 29,600 56,100 0 56,100 31,100 124.40% Total Operating Expenses 338,314 539,000 628,900 947,200 0 947,200 408,200 75.73% Capital Expenses 764310 OFFICE FURNITURE 0 800 500 800 800 0 0.00% 764360 OFFICE EQUIPMENT 2,329 200 200 2,000 2,000 1,800 900.00% 764900 DATA PROCESSING EQUIPMENT 206,855 216,200 218,200 325,100 325,100 108,900 50.37% 764950 SOFTWARE-GENERAL 99,819 44,400 44,400 175,600 175,600 131,200 295.50% Total Capital Expenses 309,003 261,600 263,300 503,500 0 503,500 241,900 92.47% Total Management Information Systems 2,107,843 2,434,800 2,518,700 3,340,200 0 3,340,200 905,400 37.19% 89 Reserves & Transfers II Reserves&Transfers Expenditure Budget Fiscal Year 2003/2004 Qbjret ? 3 .. P 'Thtett t Increase,/ Peneent Gr A' Desi .8040: °' `�. ',.7. d PeorxiVed ':.. (Decrease) Change Revenue Reserves 489900 NEGATIVE 5%OF ESTIMATED REVENUE 0 -625,400 0 -751,600 -22,000 -773,600 -148,200 23.70% Total Revenue Reserves 0 -625,400 0 -751,600 -22,000 -773,600 -148,200 23.70% Transfers In 486920 TRANSFER FROM THE BOARD 6,549,400 7,109,500 7,109,500 8,361,100 223,800 8,584,900 1,475,400 20.75% Total Transfers In 6,549,400 7,109,500 7,109,500 8,361,100 223,800 8,584,900 1,475,400 20.75% Transfers Out 910010 TRANSFERS TO THE GENERAL FUND 7,722,063 6,500,000 12,023,897 7,200,000 0 7,200,000 700,000 10.77% Total Transfers Out 7,722,063 6,500,000 12,023,897 7,200,000 0 7,200,000 700,000 10.77% 90 i 1 Clerk of the Circuit Court Fund 197 Public Records Modernization Trust Fund Public Records Modernization Trust Fund Clerk of Court Fund(197) Goals: To upgrade and maintain the Official Records Systems of the Clerk of the Circuit Court. To fully implement an imaging system for the Lands Record Division. To expand remote access availability. To upgrade the computer systems and technical assistance for new users and programs. li %of %of FY 04 Total Programs: FTE's Personnel Cost Dollars Public Records Modernization Trust Fund 0 0.00% 1,854,200 100.00% Subtotal 0 0.00% 1,854,200 100.00% Expanded Services: Public Records Modernization Trust Fund 0 0.00% 0 0.00% Grand Total 0 0.00% 1,854,200 100.00% 91 Public Records Modernization Trust Fund Clerk of Court Fund(197) FY2002 FY2003 Forecast Current Expanded Total Increase Percent Appropriation Unit Actual Budget FY 2003 FY 2004 Services Proposed (Decrease) Change Personal Services Operating Expenses 69,474 247,000 269,500 310,000 0 310,000 63,000 25.51% Capital Expenses 703,585 650,000 450,000 1,500,000 0 1,500,000 850,000 130.77% Reserve for Capital Outlay 0 623,800 0 44,200 0 44,200 -579,600 -92.91% Total 773,059 1,520,800 719,500 1,854,200 0 1,854,200 333,400 21.92% Revenues I Recording Fees 448,990 322,000 545,000 475,000 0 475,000 153,000 47.52% Carry Forward 1,519,857 1,133,200 1,519,857 1,375,400 0 1,375,400 242,200 21.37% Interest Miscellaneous 31,824 86,000 30,000 29,000 0 29,000 -57,000 -66.28% Revenue Reserve 0 -20,400 0 -25,200 0 -25,200 -4,800 23.53% Total Revenues 2,000,671 1,520,800 2,094,857 1,854,200 0 1,854,200 333,400 21.92% Permanent Positions 0 0 0 0 0 0 0 0.00% This function is fully funded by fees collected in the Public Records Modernization Trust Fund. 92 Public Records Modernization Trust Fund Revenue Budget Fiscal Year 2003/2004 Objiri FT 2002' Pr'2 t3 Pii,t ,`.Fwect t ./:).?4+ +sW . .t, . t Code Datetp,... `. .. Actual ,13ttdg'et Ffl00- . r 004.. '..(Peck) Change Revenues 341130 P.R.M.T.F.RECORDING FEE 448,990 322,000 545,000 475,000 153,000 47.52% 361170 INTEREST-SBA 31,824 86,000 30,000 29,000 -57,000 -66.28% 489200 CARRY FORWARD 1,519,857 1,133,200 1,519,857 1,375,400 242,200 21.37% 489900 NEGATIVE 5%ESTIMATED REVENUE 0 -20,400 0 -25,200 -4,800 23.53% Total Revenues 2,000,671 1,520,800 2,094,857 1,854,200 333,400 21.92% Public Records Modernization Trust Fund Expenditure Budget Fiscal Year 2003/2004 Object ' 2003 �3 P te`#t '` ' Incr#irseel ' Percent Gods ;F:'; '` ,,,..: +. ..f`g 3 '' J731? 4 Se3Wces . .,�': akareasej change Operating Expenses 634999 OTHER CONTRACTUAL SERVICE 29,753 220,000 220,000 250,000 0 250,000 30,000 13.64% 641100 TELEPHONE-BASE COST 2,562 9,000 15,000 20,000 0 20,000 11,000 122.22% 64123 TELEPHONE-ACCESS CHARGE 35,598 8,000 27,000 30,000 0 30,000 22,000 275.00% 641400 TELEPHONE-DIRECT LINE 0 2,000 1,000 2,000 0 2,000 0 0.00% 646910 DATA PROCESSING EQUIPMENT R&M 1,560 3,000 3,000 3,000 0 3,000 0 0.00% 651950 MINOR DATA PROCESSING 0 2,000 1,500 2,000 0 2,000 0 0.00% 652920 COMPUTER SOFTWARE UNDER$500 0 3,000 2,000 3,000 0 3,000 0 0.00% Total Operating Expenses 69,473 247,000 269,500 310,000 0 310,000 63,000 25.51% Capital Expenses 764900 DATA PROCESSING EQUIPMENT 200,000 400,000 250,000 500,000 0 500,000 100,000 25.00% 764950 SOFTWARE GENERAL 503,585 250,000 200,000 1,000,000 0 1,000,000 750,000 300.00% 703,585 650,000 450,000 1,500,000 0 1,500,000 850,000 130.77% Total Expenses 773,058 897,000 719,500 1,810,000 0 1,810,000 913,000 101.78% Reserves 993000 RESERVE FOR CAPITAL OUTLAY 0 623,800 0 44,200 0 44,200 -579,600 -92.91% Total Reserves 0 623,800 0 44,200 0 44,200 -579,600 -92.91% Total Expenses&Reserves 773,058 1,520,800 719,500 1,854,200 0 1,854,200 333,400 21.92% 93 Clerk of the Circuit Court Fund 641 Law Library Law Library Clerk of Court Fund(641) Goals: To provide legal materials to the legal community and the public. of %of FY 04 Total Programs: FTE's Personnel Cost Dollars Law Library 0 0.00% 90,100 100.00% Subtotal 0 0.00% 90,100 100.00% Expanded Services: Law Library 0 0.00% 0 0.00% Grand Total 0 0.00% 90,100 100.00% 94 96 4 %00'0 0 0 0 0 0 0 0 suo»>sod tuaunwaad i %96'91- 00t'81- 001'06 0 001`O6 95L`66 00S'801 I££`£0l sanuanaglnioZ %EI'Z- 001 009`17- 0 009`7- 0 00L'17- 0 anlasag anuanag %L9'99- 000`1- 005 0 005 0017 005`1 161 snoaue11aasimisamuI %68 ZS- 005`51- 00Z4£ 0 00Z`£ 95E45 00/.481 95£`5 piemao36rteD %54'517- 000`5- 000'9 0 000'9 00017 000`II 511`5 saidoj3o ales %99'E 000'E 000`58 0 000`58 000'06 000`Z8 699'68 saa3(reign Mel sanuanad %96'91- 001'81- 001'06 0 001'06 000'E6 005'801 115'101 11910,E %00 001- 000`7- 0 0 0 00017 000`7 0 Zfaaaauquop reI[deD Joj animal! %58'EZ- 001`91- 0017`15 0 0017`15 000`Z5 005'0 169'99 %65 7 OOL`I 00L`8£ 0 OOL`SE 000'LE 000'LE 81817£ sasuadxgtehde� %00'0 0 0 0 0 0 sasuadxgamie�adp I a8uny� (asnaaaa� pasodoed saarneaS 1-00Z Ad f00Z id 0 la�png 0 pawl( saa�,uas ieuosiad Juaa.�ad asnaaanI In1o,L papundxg �ua.e.rn;) rsnoaao nun uorloudotddy 1 £00t Ad toot,q (109)puna;mod fo'pap (1vigq Mn7 96 %96'91- 004'81-- 001.'06 0 001'06 000'£6 009'801- 1.1-9'401 9aas9a'9sasuadx3Ielo1 %00'001- 000'4- 0 0 0 00017 00014 0 Sanlas92llelol %00'001- 000'4- 0 0 0 000'4 000'4 0 S31ON3ONI1NOO 210d 3A213Sal 0001-66 seniasaa %58.EZ- 001.'91.- 004'L9 0 0017'1.9 000'Z9 009'L9 £69'99 sasuadx3 lelldeOlelol %81'8Z- 009'81-- 001'L4 0 004'L4 000'84 000'99 £69'99 1VW A21VI811 ONV SNOI1VO118f1d'SNIOOB 001-99L %L9'991 009'2 00017 0 000'4 000'4 009'1 0 1N31/M1f1O3 ONISS30O 1d VIVO 00649L sasuadx3 lelldeO %69'4 00L'L 00L'8£ 0 OOL'8£ 000'L£ 000'L£ 8L8'4E sasuadx3 6uileladOlelol %00'0 0 008 0 008 008 008 £L6 S3O2IVHO ONIAdOO OLZL99 %00'0 0 000'L 0 000'L 000'L 000'4 99C 1V1:13N30-S31lddflS 3OIddO 01 l L99 %00'0 0 000'1 0 000'1 000'1. 000'1 Z4 VIVA!N3Wdif1O3 ONISS3OO21d VIVO 016949 %00'0 0 000'E 0 000'£ 000'E 000'E 900'9 11W8211N31/d1f1O3 3O1ddO 01-L949 %00'0 0 009 0 008 008 008 L1Z SONI1118'd'S1-1/1'81:1 ONIO11118 08L949 %00'0 0 001 0 001 001 001. 99 Shc'9'1H01321d'39VISOd 0961.49 %00.0 0 001 0 001 001 001 0 S11VO 1101-3N0Hd3131 002149 %00.0 0 OOZ 0 00Z OOZ 00Z L91- 1SOO 39V8-3NOHd3131 0011-49 %L9'S 00L'1- OOL'LE 0 OOL'LE 000'0E 000'0E L98'LZ S3OIA2I3S 1Vl1OVMLNOO 213HIO 0666E9 sasuadx3 6ugeladO sasuadx3 %96'91- 004'8 L- 001-'06 0 001-'06 SLZ'1-01 009'901 06£'£01- senuana2llelol %£I'Z- 001- 009'4- 0 009'4- 0 OOL'4- 0 311N3A3H O31VWI1S3 JO%S 3AIIVO3N 006694 %68'28- 009'9 L- 00Z'£ 0 OOZE 9L8'9 00L'8L 9L4'S 1VVI3N3O-O21VM1Od A212IVO 00Z684 %L9'99- 000'L- . 009 0 009 004 009'1. 1-6 L VEIS-1S32J31NI OL11-9£ %L9'Z 000'L 009'9£ 0 009'9E 00L'Zb 00S'LE 094'1-4 A2IV21811 MV1 09484E %9L'4 009 000'1-1- 0 000'1-1- 00£'21- 009'01- 61-L'O1- S33d A2IV I9l1 MV1 Z9L1-b£ %14'4 009'1. 009'SE 0 009'9£ 000'9£ 000'17E 00S'L£ S33d A21VM811 MV1 ZOLL4£ %S4 S4- 000'9- 000'9 0 000'9 000'4 000'l L 91-1'8 S3IdO0 W1IdO21O1W XOM3X JO S31VS 0441-4£ senuanaa n+t . ( Jed, ' (, !► 1 asac —d',:i / ? .. . ,-.1001,. s. r.;+,moi.,. . d, w' , . 40140 POOZ/f00Z faaA lnasy,J la$png anuanag (169)putts I1no3 fo 1 JaL3 if.M.117 MD7