Agenda 02/14/2012 Item #10B Proposed Agenda Changes
Board of County Commissioners Meeting
February 14,2012
Withdraw Item 10A: Recommendation to award Contract#12-5801R for the construction of the
Collier Area Transit Intermodal Transfer station at the Government Center to Lodge Construction,
Inc.,in the amount of$3,697,475. (Staff's request due to intent to protest the award of the contract)
Withdraw Item 10B: This item continued from the January
10, 2012 BCC Meeting. Recommendation to approve Change
Order No. 2 to Contract # 10-5206, with Atkins North America,
Inc., for Design Services for Collier Area Transit Transfer
Station, in the amount of$99,900 for redesign and post design
services, and to extend the contract by six hundred seventy
seven (677) days to account for the inclusion of construction
and the completion schedule; and to authorize the Chairman to
execute the change order. (Staff's request in conjunction with
Item 10A)
Continue Item 13B1 to the February 28.2012 BCC Meeting:Recommendation to award Contract No.
11-5705 -Gateway Triangle Residential Area Tertiary Stormwater System Improvements to Douglas
N.Higgins,Inc.in the amount of$1,731,977,to approve all necessary budget amendments and
authorize the Chairman to sign the standard Board approved contracts after legal review by the Office
of the County Attorney. (Fiscal Impact to CRA: $219,500) (Staff's request due to delay in extension
letter arrival from Department of Economic Opportunity-Tallahassee)
Continue Item 16A8 to the February 28.2012 BCC Meeting:
This item requires that ex parte disclosure be provided by Commission members.Should a hearing be
held on this item,all participants are required to be sworn in. Recommendation to approve for
recording the final plat of Arthrex Commerce Park, which has been revised from the plat which was
approved by the Board of County Commissioners on December 13,2011,approval of the standard
form Construction and Maintenance Agreement and approval of the amount of the performance
security. (Staff's request to continue working with applicant to address staff comments on the plat and
construction plans)
Continue Item 16B1 to the February 28.2012 BCC Meeting:Recommendation for the Community
Redevelopment Agency(CRA)to approve and execute a Site Improvement Grant Agreement between
the CRA and a Grant Applicant within the Bayshore Gateway Triangle area.(3042 Cottage Grove
Avenue-Fiscal Impact: $2,258.33) (Staff's request after discussion with Clerk's auditor)
Continue Item 16B2 to the February 28.2012 BCC Meeting:Recommendation for the Community
Redevelopment Agency(CRA)to approve and execute a Site Improvement Grant Agreement between
the CRA and a Grant Applicant within the Bayshore Gateway Triangle area. (2718 Gulfview Drive-
Fiscal Impact: $8,000) (Staffs request after discussion with Clerk's auditor)
Move Item 16B3 to Item 13B2: Recommendation for the Community Redevelopment Agency(CRA)
to approve and execute a Commercial Building Improvement Grant Agreement between the CRA and a
Grant Applicant within the Bayshore Gateway Triangle area. (2464 Kirkwood Avenue-Fiscal Impact
$7,787.50) (Commissioner Hiller's request)
Move Item 16B4 to Item 13B3:
Recommendation for the Community Redevelopment Agency(CRA)to approve and execute a
Landscape Improvement Grant Agreement between the CRA and a Grant Applicant within the
Bayshore Gateway Triangle area. (2416 Florida Avenue-Fiscal Impact: $987.05) (Commissioner
Hiller's request)
Proposed Agenda Changes
Board of County Commissioners Meeting
February 14,2012
Page 2
Move Item 16D4 to Item 10I: Recommendation to approve a time extension amendment to an
existing Subrecipient Agreement with Goodwill Industries of SW Florida,Inc.in order to complete
renovations at the Roberts Ranch-Center in Immokalee. (Commissioner Hiller's request to move
item/Commissioner Coletta and Commissioner Coyle's request to show corrected name)
Move Item 16D5 to Item 10J: Recommendation to approve a change in Project Scope and a time
extension to an existing Subrecipient Agreement with Big Cypress Housing Corporation in order to
complete upgrades at Main Street Village in Immokalee,Florida. (Commissioner Hiller's request)
Move Item 16E3 to Item 10K: Recommendation to approve a Resolution authorizing the
Commission Chairman to execute Deed Certificates for the sale of burial plots at Lake Trafford
Memorial Gardens Cemetery during the 2012 calendar year. (Commissioner Hiller's request)
Move Item 16F1 to Item 10L: Recommendation to approve revisions to the Tourist Development
Council(TDC)guidelines for payment or reimbursement of expenses related to attracting group
meetings to Collier County,and for County Finance to pay expenses covered by these guidelines up to
an annual total program cost of$150,000. (Commissioner Hiller's request)
Move Item 16G2 to Item 13A1: Recommendation that the Board of County Commissioners,acting as
the Airport Authority,award Bid No.12-5824 Immokalee Runway 18-36 Lighting Rehabilitation in the
amount of$148,341 to Airfield Western,LLC. (Commissioner Hiller's request)
Time Certain Items:
Item 12A to be heard at 10:00 a.m.
Item 9K to be heard at 1:30 p.m.
Note:
Item 9D: Alice J.Carlson,Appointment of member to the Industrial Development Authority,
should be listed as living in District 4,not District 3 as indicated in the Executive Summary.
2/14/2012 2:10 PM
2/14/2012 Item 10.13.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 2 to Contract 9.10-5206, with Atkins North
America, Inc., for Design Services for Collier Area Transit Transfer Station, in the. amount of
$99,900 for redesign and post design services, and to extend the contract by six hundred seventy
seven (677) days to account for the inclusion of construction and the completion schedule; and to
authorize the Chairman to execute the change order.
OBJECTIVE: To obtain Board approval of Change Order No. 2 to Contract # 10 -5206 in the
amount of $99,900 and extend the contract by six hundred seventy seven (677) days.
CONSIDERATIONS: In February 2010, the BCC approved contract 10 -5206 with Post,
Buckley, Schuh, & Jernigan, Inc. (now known as Atkins North America, Inc.) to design the
transfer station located at the Government complex. At the time of the agreement, there was not
sufficient funding to complete construction of the project therefore, the cost for post design
services were not included in the initial fees and timeline negotiated for the project. It was
determined that the project would consist of design services only until such time that funding
was obtained to complete construction.
In October 2010, the Florida Department of Transportation (FDOT) advised the County that
Transportation Regional Incentive Program (TRIP) funding in the amount of $1,400,000 was
available and would be allocated in FDOT's five -year work program for the State FY 2011/12
for the construction of the CAT Intermodal Transfer Facility. Collier County entered into an
agreement with FDOT to secure the funding on July 26, 2011. This was the additional funding
needed to complete construction of the project.
In addition to entering into the agreement with FDOT, the Board directed the County Manager to
split the project into two parts, bidding the base facility (ground floor) as the primary project and
the second floor addition as an alternate that would be constructed only if the bids received are
favorable and the Board authorizes its inclusion in the construction contract. As a result of this
direction, the design professional was required to revise several aspects of the plans, including
changes to site, architectural, mechanical, fire protection, plumbing, and structural. The
modifications to the plans also required changes to the building permit and to the final bid
documents.
Design for the project is now complete and the project has been advertised. With sufficient
funding to complete the project it is essential that the contract be revised to include post design
services such as: review and approval of shop drawings; responding to requests for information;
participation in project meetings; and certification of the project once completed. Change Order
No. 2 allows the additional time and funding ($79,900) for post design and construction services.
The physical construction and commissioning for the project is estimated to be approximately
twenty four months, and to be completed by year end 2013.
This change order also includes an increase of twenty thousand dollars ($20,000) for the services
required to make modification to the plans based on Board direction.
Packet Page -810-
2/14/2012 Item 10.13.
The project was advertised for bidding on October 23, 2011. The construction cost for the
project is estimated at $4,005,419.
Change order #1 was issued June 2010 to allow the consultant to assist with grant application
preparation in order to solicit construction funding. A zero dollar change letter was issued on
October 28, 2011 to extend the contract by 45 days to allow sufficient time to go through the
bidding process.
FISCAL IMPACT: Funding in the amount of $99,900 for this change order is available in
Collier Area Transit Enhancement Fund 426, Grant Project No. 33037.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH MANAGEMENT IMPACT: Consistent with Objectives 10 and 12 in the
Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board approve Change Order No. 2 and authorize its
Chairman to execute the Change Order.
Prepared By: Brandy Otero, Associate Project Manager, Alternative Transportation Modes Dept.
Attachment: 1) Contract Modification Form; 2) Change Order; 3) Change Order. Scope
Packet Page -811-
COLLIER COUNTY
Board of County Commissioners
Item Number: 10.6.
2/14/2012 Item 10.B.
Item Summary: Recommendation to approve Change Order No. 2 to Contract# 10 -5206,
with Atkins North America, Inc., for Design Services for Collier Area Transit Transfer Station, in
the amount of $99,900 for redesign and post design services, and to extend the contract by six
hundred seventy seven (677) days to account for the inclusion of construction and the
completion schedule; and to authorize the Chairman to execute the change order.
Meeting Date: 12/13/2011
Prepared By
Name: OteroBrandy
Title: Project Manager, Associate,Transportation Engineer
10/19/2011 11:58:45 AM
Submitted by
Title: Project Manager, Associate,Transportation Engineer
Name: OteroBrandy
10/19/2011 11:58:47 AM
Approved By
Name: BetancurNatali
Title: Executive Secretary,Transportation Engineering & C
Date: 10/24/2011 11:24:58 AM
Name: CarterGlama
Title: Manager - Public Transit,Altemative Transportation Modes
Date: 10/24/2011 12:10:38 PM
Name: OberrathKaren
Date: 10/25/2011 10:09:43 AM
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 10/25/2011 10:13:13 AM
Packet Page -812-
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Alternative Tr
Date: 10/25/2011 10:30:34 AM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing & General Services
Date: 10/25/2011 10:37:57 AM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 10/27/20112:18:27 PM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 11/15/2011 1:21:50 PM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 11/16/2011 10:29:54 AM
Name: CasalanguidaNick
Title: Deputy Administrator - GMD,Business Management & Budget Office
Date: 11/21/2011 10:13:49 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 11/23/2011 10:08:30 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/23/20112:43:58 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 11/30/20119:41:51 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 12/1/20119:34:53 AM
Name: OchsLeo
Title: County Manager
Date: 12/1/2011 5:35:57 PM
Packet Page -813-
2/14/2012 Item 10. B.
2/14/2012 Item 10.B.
Packet Page -814-
CHANGE ORDER
CHANGE ORDER NO. off..
TO: Gary T. Winao. R.A. LEED AP
DATE: 11 /10 /11
2/14/2012 Item 10.B.
CONTRACT NO. 10 -5206
BCC Date: 2/23/10
Agenda Item: 16136
PROJECT NAME: Design Services for Collier Area Transit Transfer Station
PROJECT NO.: 33037.1
Under our AGREEMENT dated February 23, 2010
You hereby are authorized and directed to make the following change(s) in accordance with
temis and conditions of the Agreement: Add funding to Task III and Task IV See attached scope.
FOR THE Additive Sum of: Ninety nine thousand nine hundred dollars (99,900);
Original Agreement Amount $305.495
Sum of Previous Changes $26.200
This Change Order add $99.900
Present Agreement Amount $431,595
The time for completion shall be increased by six hundred seventy seven (677) calendar days due
to this Change Order. Accordingly, the Contract Time is now 13194 calendar days. The final
completion date is December 31, 2013. Your acceptance of this Change Order shall constitute a
modification to our Agreement and will be performed subject to all the same terms and conditions as
contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance.
The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all
claims of the Contractor arising out of or related to the change set forth herein, including claims for
impact and delay costs.
Prepared by:
Approved Bv`"
Hank J r.
— Facilities
Associate Project Manager
°a taortation Modes
anager
Date: I �) A --�l I
Date: 11 % W
Accepted by. � Date:
J�avid E. Long�P.E, Senior Program Manager, Assoc. Vice Presid nt
Atkins North America, Inc.
Packet Page -815-
Appro,wed hy:
Michelle Arnold. Director. Alternamc, I ransportation Modes
,Nprroved hy: Date:
Norman E- Feder. Adininistraim, OroA%th Management Division
Approxed by: Dale,
kh'Xinda ("«nirnin2s. Pr(;cure'nient Siike(Vlst
i
Date:
A, I[ V fL S'l
l)\. ieht L. Brock. Cierk
B Y:
Appro,.ed As To Form
and Le-al Sufficienc\ -
Print Nanic:
:'assistant Counm Arkorne\
2/14/2012 Item 10.13.
ROARD OF COt , �OWMISSIONERS (A-
COUNFIN FL-ORIDA
BY:
Fred W. Coyle. Chairi-nan
Packet Page -816-
Coles County
AcIrrinistative Services Division
Purchasing
® Contract Change Request
2/14/2012 Item 10.B.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract* 10 -5206
Mod #: 3
PO/Work Order M
Project Name: Design Services for
Current BCC Approved Amount
2/23/2012
450011693
Collier Area Transit Transfer Station
Project M 33037.1
Project Manager:
Department: ATM
Contractor /Firm Name: Atkins
Dollar Amount of this Change
Brandy Otero
41.28%
Total Change from Original Amount
Original Contract/Work Order Amount
3fla; 95:013 M
2231 606°
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
2/23/2012
.,2123/ X686
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
..$ ;a3:31;695100
The original contract listed several tasks to be performed during construction as
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
or obtain from vendor): 677
41.28%
Total Change from Original Amount
Revised Contract/Work Order Total
$431,595.00
41.28%
Change from Current BCC Approved Amount
Cumulative Changes
$126,100.00
30.12%
Change from Current Amount
iCcarr:pTetion gate, Description .of the Taskijs) cage; and ic+nale for`the Cfiagp'; ,
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date: 1/9/2012
2/23/2012
change): 12/31/2013
Number of days added (if
Explain why additional days are needed (detailed /specific):
extension, must attach current
The original contract listed several tasks to be performed during construction as
insurance certificate(s) from SIRE
optional, to be negotiated. This change order adds time and funding for all optional
or obtain from vendor): 677
tasks in the contract and for the redesign efforts.
❑ Add new task(s)
Change task(s)
Delete task(s)
Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Add time to contract and
add funding to Task 3 and Task 4. Task 3 will be paid as lump sum. The added funding to Task 4 will be based on time and
materials.
2. Provide detailed rationale for the requested change: Task Ill - The consultant was required to revise plans to
accommodate changes based on Board direction. The changes include splitting the two story addition apart from the base
project. This required additional work related to all elements, including site, architectural, mechanical, fire protection/
plumbing, structural.
Task IV — The original contract included the following tasks as optional: Task 4.1 C (Change order preparation/ evaluation/
estimates; Task 4.1 D (Shop Drawing Review and Material Approvals); Task 4.2A (Test Operational Systems /Corrective
Actions); Task 4.213 Final Punch list; and Task 4.2C (Final Inspection /Project Acceptance). The change order recognizes
these tasks as necessary and adds funding and time for them.
Provide explanation why change was not anticipated in original scope of work: The original contract anticipated these
tasks, but did not assign funding due to the fact that there was limited funding available for design and construction when the
original contract was negotiated. During design, Collier County was awarded a TRIP grant for construction. The award of
the TRIP grant for construction allows us to utilize local and Intermodal funding to fund the remaining design tasks.
4. Describe the impact if this change is not processed: The consultant will not be able to perform necessary tasks
during construction. The project may not meet grant deadlines or requirements which could require the County to return
grant funding utilized for the project.
Type of Change / Modification
1. Planned / Elective
El 2. Unforeseen conditions /circumstance
3. Quantity or price adjustment
❑ 4. Correction of errors
5. Value added I
N 6. Schedule adjustment
Packet Page -817-
a
W,
Revised: 7/27/11
1
change Requested.By 2/14/2012 Item 10.13.
❑ Contractor /Consultant ® Owner H Using Department
-ffDesign Professional I El Re ulator A enc y (specify): ❑ Other(specify):
Purchasing Professional Participated in Negotiation of Change / Modification: LJ Yes ❑ No
proved by . Date: }
Name and Title:• f
Reviewed by: Date:
Procurement Strategist's 1171--7
Revised: 7/27/11
2
Packet Page -818-
w
2/14/2012 Item 10.13.
Atkins North America, inc.
1514 Broadway, Suite 203
Ft. Myers, Florida 33901 -3015
Telephone: +1.239.334.7275 Oak
Fax: +1.239.334.7277
www .atkinsgiobal.com /northamerica
CHANGE ORDER SCOPE
Contract # 10 -5206
Design Services for Collier Area Transit (CAT) Transfer Station
This work order is for supplemental professional engineering services on behalf
of Collier County (Contract # 10- 5206), for work known as Design Services for
Collier Area Transit (CAT) Transfer Station
The work was submitted dated October 3, 2011, which is hereto attached and made
a part of this contract. In accordance with the "Terms and Conditions" within the
Original Agreement for Design Service for Collier Area Transit (CAT) Transfer
Station (hereafter, Agreement) referenced above.
Scope of Work:
Task 3.4: Redesign Efforts
The consultant will revise plans to accommodate changes based on request for Bid
Alternatives to Design Plans and requested changes to internal layout of facilities from
County staff. This will include all required site, architectural, mechanical, Fire
Protection/ Plumping, structural, and permit changes required for final Bid Documents.
Task 4.1 C: Review of Change Orders
The consultant will review, analyze, and provide recommendations on contractor requests for
change and Change Orders prepared for a provided by Collier County Staff. Change Orders shall
include material quantities and cost, labor quantities and all direct and indirect costs, and an
analysis of the contractor's proposal for alternate methods and materials. In addition, the
consultant will prepare all necessary change order documents (designs, specifications, cost
estimates, schedule analysis, etc.) as required by COLLIER AREA TRANSIT (CAT) for
effective change order evaluation, negotiation and construction. All Change Orders of $25,000 or
greater will require prior approval by FDOT.
Task 4.1 D: Shop Drawing Reviews
The consultant shall review and approve all project design related shop drawings and material
submittals as designer -of- record. These reviews and approvals shall be completed and returned
no more than ten (10) working days after receipt from the construction manager /contractor. No
site visit by CONSULTANT outside of bi- weekly meeting will be expected for Shop Drawing
Reviews.
In addition CONSULTANT representative may attend bi- weekly construction meetings, on an
as- needed basis. Assumed maximum 26 meetings (3 hours per meeting)
Packet Page -819-
2/14/2012 Item 10.13.
Task 4.213: Preparation of Design Professionals Punch List
The consultant will participate in the inspection and development of the final punch list to be
received by the contractor prior to final acceptance. The consultant will provide the necessary
services to qualify or not quality the project as "substantially complete" and offer documented
notification of the same. (Assume One Site Visit necessary per discipline for site review
and preparation of Punch List, County Staff to verify completion of Punch List Items)
Task 4.2C: Final Project Acceptance/LEED Construction Certification
As the designer of record, the consultant will participate in the final project inspection following
completion of punch list activities, and provide COLLIER AREA TRANSIT (CAT) with formal
written notification of project acceptance.
Provide LEED Construction Support for Gold Certification, these services are in addition
to the LEED checklist and application provided in the initial agreement:
• Prepare LEED Gold Plan & client/sub consultant review
• Assist Contractor with Construction Site Pollution Prevention Plan and review
LEED documentation
• Assist with Construction Waste Management plan along with documentation and
record keeping procedures
• Review Indoor Air Quality (IAQ) Plan during construction
• Review procedures for the acquisition and documentation of all Material &
Resources (MR) credits
• Review procedures for the acquisition and documentation of all Low Emitting
Materials (EQ) credits
• Assist with construction related Exemplary Performance credits
• Assist in construction related documentation required for LEED
Exclusions
This scope does not include any effort required for building commissioning or
Measurement & Verification.
This scope does not include contacting any subcontractors working under the
General Contractor and assumes General Contractor will take responsibility for
collecting any documentation requested by ATKINS in order to fulfill LEED
Credit Requirements.
This scope does not include maintaining staff on -site for collecting documentation
required for LEED submittals.
The consultant will participate in the inspection and development of the final punch list to be
received by the contractor prior to final acceptance. The consultant will provide the necessary
services to qualify or not quality the project as "substantially complete" and offer documented
notification of the same. (Assume One Site Visit necessary per discipline for site review
and preparation of Punch List, County Staff to verify completion of Punch List Items)
More detail and explanation can be found in the attached proposal.
Packet Page -820-
2/14/2012 Item 10.B.
Schedule of Work: Complete all work as directed by December 31, 2013.
Compensation: In accordance with "Article Five" of the Agreement, the County``'
will compensate the designated firm in accordance with the negotiated Lump Sum
amount provided below (use the established hourly rate(s) as enumerated in
"Schedule A" of the Agreement).
Task 3.4:
Redesign Efforts (LUMP SUM)
$20,000.00
Task 4.1C:
Review of Change Orders (Time & Materials, Not To Exceed)
$14,300.00
Task 4.1D:
Shop Drawing Reviews (Time & Materials, Not To Exceed
$20,800.00
Task 4.213:
Preparation of Design Professionals Punch List
$15,300.00
(Time & Materials, Not To Exceed)
Task 4.2C:
Final Project Acceptance/LEED Construction
$29,500.00
Certification (Time & Materials, Not To Exceed)
TOTAL
$99,900.00
Any change within monetary authority of this work order made subsequent to
final department approval will be considered an additional service and charged
according to "Schedule A" of the Agreement.
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