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FY2002 Proposed Budget
,40. ` ( c!T1!J Collier County Clerk of the Circuit Court Fiscal Year 2001/2002 Budget Prepared By: Citizens Review Panel: Dwight E. Brock Christopher Vernon,Treiser,Kobaza, et. al Clerk of the Circuit Court Mike Davis,Sign Craft Collier County, Florida Bob Titus,(Retired)Mitchell& Titus,LLP - OF CIRCv„T County of Collier �t�V o CLERK OF THE CIRCUIT COURT w' �"'%G COLLIER COUNTY COURTHOUSE 3301 TAMIAMI TRAIL EAST P.O.BOX 413044 NAPLES,FLORIDA 33941-3044 CIRCUIT COURT Dwight E. Brock COUNTY COURT CLERK COUNTY RECORDER CLERK BOARD OF COUNTY COMMISSIONERS June 1,2001 The Honorable James D. Carter,Ph.D.,Chairman And Members of the Board of County Commissioners 3301 Tamiami Trail East Naples, Florida 34112 RE: Office of the Clerk of the Circuit Court-Fiscal Year 2001/2002 Budget Dear Mister Chairman: In accordance with Chapter 129, Florida Statutes, Section 129.03, there is herein submitted a budget for the Office of the Clerk of the Circuit Court for the fiscal year ending September 30, 2002. This budget includes all adopted expenditures of the Office of the Clerk of the Court including those funded by fees of the Office and by transfer of the Board of County Commissioners. Budget Process The budget process for the Office of the Clerk of the Circuit Court began in March with _ the Clerk meeting with his Department Directors to discuss budget guidelines for fiscal year 2002. Although historical data is provided in this document, the Office of the Clerk of the Circuit Court employs a zero-base budget approach. Initial budgets requests were _ completed during May. Also during May,the budget was reviewed by a citizen's panel to obtain some outside perspective of our proposed budgets. The citizen's panel consisted of Mr. Chris Vernon, a local attorney with the firm Treiser, Kobza, and Volpe, et. al., Mr. Mike Davis with SignCraft, and Mr. Robert Titus, a retired Principal with the accounting firm Mitchell & Titus, LLP. The budget is prepared in two parts, the budget relating to the state court systems including Recording, and the budget relating to the requirements of the Clerk as Clerk to the Board of County Commissioners, County Auditor, and Custodian of County funds and other County related duties. This breakdown is captured on the Budgeted Statement of Operations, which is on page 4 of this document. The Honorable James D. Carter, Ph.D. June 1, 2001 Page Two Budget Summary The aforementioned Budgeted Statement of Operations presents a summary of anticipated revenues and expenditures for fiscal year 2002. As indicated by this summary, revenues and expenditures are expected to increase by 11.90 percent. The revenue portion of this summary documents the revenues derived from fees collected pursuant to law and the transfer from the Board of County Commissioner's general fund. As highlighted, the fee portion of the revenues is expected to increase by 7.85 percent while the transfer from the general fund increase is adopted at 15.39 percent. The expenditure section of this summary documents the expenditures by funding source and reflects the same increases as highlighted in the previous paragraph. A more detailed discussion of the budget follows: Revenue Forecast Certain functions of the Office of the Clerk of the Circuit Court are funded with fees generated from operations, while others are funded by a transfer from the Board. The following is a summary of revenues of the Office: 2001 2002 Dollar Percent Adopted Adopted Change Change Revenues by Source: Service Charges $ 4,831,600 5,165,100 333,500 6.90% Interest and Other Income 310,000 380,000 70,000 22.58% 5%Statutory Reduction (257,000) (277,300) (20,300) 7.90% Net Fees 4,884,600 5,267,800 383,200 7.85% Board Transfer 5,675,900 6,549,400 873,500 15.39% Total Revenues $ 10,560,500 11,817,200 1,256,700 11.90% From a percentage standpoint, fees and other income are responsible for 44.58 percent, while the transfer from the general fund is responsible for 55.42 percent, as depicted on the next page: The Honorable James D. Carter, Ph.D. _ June 1, 2001 Page Three Sources of Funding Fiscal Year 2001/2002 Budget EA ' la Fee Revenue CII�JGti I 45% � 55% ,■Board Transfer As indicated on the previous page, service charges are expected to increase 6.90 percent. This increase is primarily due to an increase in recording of legal instruments and the commissions derived from documentary stamps. Other revenues derived from service charges are forecast to remain constant with fiscal year 2001 levels. The Office of the Clerk of the Circuit Court follows the Board practice of reducing revenues by 5 percent in accordance with Section 129.01, Florida Statutes. This statute requires county governments to include in receipts only 95 percent of the revenues reasonably anticipated to be collected from all sources. Thus, revenues are reduced by $277,300 for fiscal year 2002. Departmental Expenditures The Office of the Clerk of the Circuit Court is divided into six functional categories. A summary of each of these functional categories is outlined below: 2001 2002 Dollar Percent Adopted Adopted Change Change Expenditures by Function: Administration and Internal Audit $ 1,329,400 $ 1,370,200 40,800 3.07% Clerk of the Board 1,722,300 2,010,100 287,800 16.71% Clerk of the Circuit Court 1,941,400 2,276,800 335,400 17.28% Clerk of the County Court 2,330,600 2,631,500 300,900 12.91% Recording and Records Mgt. 1,331,800 1,398,900 67,100 5.04% MIS 1,905,000 2,129,700 224,700 11.80% Total Expenditures 10,560,500 11,817,200 1,256,700 11.90% The Honorable James D. Carter, Ph.D. June 1, 2001 Page Four The increase of approximately 11.90 percent in the overall spending for fiscal year 2002 reflects our continuing efforts to provide quality service to the citizens of Collier County. Of the adopted expenditure budget, 83.93 percent is for personal services, 13.22 percent is for operating expenses, and 2.85 percent is for capital expenses. The majority of the adopted increases are reflected in personal services which is forecast for fiscal year 2002 to be approximately $9,917,900 which represents an increase of $1,328,500 or 15.47 percent when compared to fiscal year 2001. Of this, approximately $402,100 is for expanded services and also includes a general wage increase as recommended by the analysis that was performed during fiscal year 2000 and adopted by the Board of County Commissioners, and reflects the continuing increases in health care cost. The growth rate experienced by Collier County has been extremely explosive and with the strong economic condition we are currently enjoying, this trend is expected to continue. This increase in growth and the forecast for expansion in Collier County mandates that we expand not only our personnel, but the manner in which we deliver our -- services. Operating expenses are $185,200 or 13.45 percent more than fiscal year 2001. This increase is due primarily to the need of the Office to stay current on the operating software at each of the workstations. The Office of the Clerk of the Circuit Court completed numerous capital projects during fiscal year 2001 and the adopted capital expenditures reflects a decrease of$257,000 or 43.26 percent, when compared to fiscal year 2001. During fiscal cycle 2002 the Clerk's Office is committed to the addition of a full-service branch at Naples City Hall,the modernization of our current network, and the continued effort to image the majority of the Clerk's records and make them available via the Internet as mandated by the law. Public Records Modernization Trust Fund The Office of the Clerk of the Circuit Court maintains one special revenue fund, which is the Public Records Modernization Trust Fund. Revenue in this fund is collected through the recording of documents in the public records per Section 28.24, Florida Statutes. This money is required by statute to be spent on the purchase of equipment, including maintenance, for use in improving the public records system. Expenditures of$942,000 _ are budgeted for fiscal year 2002 which includes $500,000 for the acquisition of a new, fully integrated financial application. ;v The Honorable James D. Carter, Ph.D. _ June 1, 2001 Page Five Long-Term Concerns and Issues _ One of the long-term concerns of the Office of the Clerk of the Circuit Court is record retention and storage, as one of the functions of the Office is the management of County records and to serve as Property Agent. As the County grows, we will continue to _ develop methods to efficiently store these records. During the 2001 fiscal year, we continued our program of microfilming court records in order to meet retention requirements set forth by statute and at the same time conserve floor space. In addition to microfilming, optical imaging of Official Records and Traffic documentation is a program that became operational during 2000. The Clerk's Office is continuing its efforts in the optical imaging arena to increase our efficiency in the duplication, storage and retrieval of documents required to be filed in the public records of the County. On November 3, 1998 Florida voters approved several revisions to the Florida Constitution. Among the changes was Revision 7 to Article V of the Constitution, which dramatically changes the way state trial courts will be funded. This issue is enormous and complex and touches many facets of state and local governments. We are participating in numerous state-wide committees to determine the impact on the Office Of Clerk Of The Circuit Court and to ensure a successful implementation. Summary In summary, I believe the funding levels outlined in this budget will enable the Office of the Clerk of the Circuit Court to continue to provide a high level of service to the citizens of Collier County. It is important to note that during my tenure as the Clerk of the Circuit Court, I have expanded the public services provided by the Office of the Clerk of the Circuit Court. During the same time period, I have kept the costs of these services below the increase in property values. My administration has attempted to maintain an efficient and effective operation while utilizing a limited resource base. -" I would like to express my sincere appreciation to Mr. Chris Vernon, Mr. Mike Davis, and Mr. Robert Titus for their participation on our citizens review panel. The recommendations and input they provided were extremely enlightening and beneficial. I would also like to extend a sincere thank you to my department heads and their staffs for their continued dedication to providing quality services and for their efforts in developing this budget. V The Honorable James D. Carter, Ph.D. June 1, 2001 Page Six If you should have any questions or need additional information regarding this budget, I would ask that you do not hesitate contacting me at(941)732-2745. Respectfully, ‘ rf,-/, 41.X;te4-4 Dwight E. Brock Clerk of the Circuit Court DEB/jlm Enclosure COLLIER COUNTY FLORIDA CLERK OF THE CIRCUIT COURT PROPOSED BUDGET FISCAL YEAR 2001 2002 Clerk of the Circuit Court Dwight E. Brock Director of Finance and Accounting James L. Mitchell, CIA, CBA NMI Director of Courts .Richard Presnell Assistant Directors of Courts Jill Lennon Sharon Soule Sandy Young ININg Director of Management Information Systems Candy Morris Director o/'Internal Audit Robert Byrne, CMA Executive Assistant J. Walter Cross Director opl moan Resources Thomas C. D'hirecotton. PIIR mut Imo TABLE OF CONTENTS Description Page Operating Budget Overview 1 -3 Budgeted Statement of Operations 4 Personnel Count 5 Staffing Summary By Department 6 2002 Revenues 7 Revenue Policy 8 Major Revenue Sources 9 Assumptions for Revenue Estimates 9 Significant Revenue Trends 10 Revenue History and Forecasts 11 Key Revenue Sources 12 Departmental Budget Summaries 13 Appropriations 2002 14 History of Expenditures by Division 15 2002 Capital Budget by Division 16 General Fund(010) 17-82 Summary 17-22 Clerk to the Board 23-29 _ Administration and Internal Audit 30-38 Clerk of the Circuit Court 39-55 Clerk of the County Court 56- 70 Recording and Records Management 71 - 77 Management Information Systems 78-81 Reserves 82 Public Records Modernization Trust Fund(197) 83-85 Law Library Fund(641) 86-88 OPERATING BUDGET OVERVIEW FINANCIAL FRAMEWORK As permitted by the Florida Statutes, the Clerk has chosen to function as a fee officer. This option _ allows the Clerk to budget and expend fees earned by the office for expenditures incurred as clerk of courts and county recorder. Expenditures of services provided as clerk of the county court and for services as clerk and accountant to the Board are payable directly from funds budgeted by the Board. Thus the two primary sources of funding are charges for services and the Board transfer. All the activities of the Clerk's office funded by the above sources are accounted for in the general fund. In addition, revenues collected specifically for the improvement of the public records system are accounted for in the Records Modernization Trust Fund and revenues generated by the Law Library are accounted for in the Law Library expendable trust fund. The Clerk also maintains trust and agency funds for the collection of fines and charges which are forwarded to other government units, or as in the case of uniform support payments, to individuals. The general fund, special revenue fund and the Law Library expendable trust fund are subject to budgetary control. By statute, all excess fees of the Clerk's office must be transferred to the Board at year end. Thus, the Clerk retains no equity from operations from year to year. The Public Modernization Trust and the Law Library, however, are allowed to carry over unspent funds to the next year. PROJECTED CHANGES IN FUND BALANCES The following is a schedule of projected changes in fund balances for the following funds: 1999 2000 2001 2002 Actual Actual Forecast Forecast Public Records Modernization Trust Fund 1,418,113 1,713,966 1,713,966 1,733,766 Law Library Fund 30,714 31,665 49,790 45,390 In the Public Records Modernization Trust Fund, funds are required by statute to be spent on equipment, maintenance of equipment, personnel training and technical assistance in modernizing the public records system of the office. Fund balance in the Law Library Fund is designated for use in paying expenditures related to providing legal research materials to all members of the community. 1 BUDGET POLICY The budget as presented in the subsequent sections was prepared in accordance with the policy directives of the Clerk's Office. These policies were established early in the budget process through briefings and memoranda from the Clerk. The policy addressed the major components of the budget: personal services, operating expenditures and capital outlay. The following is a summary of the budget policy in each of these areas. _ Personal Services— The department budgets were prepared using the increases recommended by the market analysis completed in fiscal year 2000. This reflects adjustments to the pay ranges of the Court Clerk positions to a level comparable to the Board and the employment market. Operating Expenditures — The policy directive regarding operating expenditures was to maintain expenditures at the current level to the extent possible. Capital Outlay— Only purchases necessary for the effective operation of the agency were budgeted for 2002. PERFORMANCE MEASUREMENT Throughout the year, budget performance is monitored monthly through reports generated by the Clerk's Finance and Accounting Department, including detailed revenue and expenditure reports. These reports give information on revenues and expenditure amounts including budgeted amounts, actual receipts and expenditures for the month and year to date. Department Directors review these reports and follow up where unfavorable variances are indicated. Likewise, at mid-year all accounts are reviewed and budget amendments are recommended based upon revised financial forecasts or expenditure estimates. OPERATING BUDGET OVERVIEW The Budgeted Statement of Operations schedule summarizes the amended budget for 2001 and the proposed budget for 2002 with a comparison of the two years by dollars and percent change. The expenditure section of this exhibit is further divided into activities funded by the Board transfer and activities funded by service charges. The presentation is necessary to satisfy the statutory requirement to prepare a budget in two parts, indicating the two primary functions of the Clerk as it relates to the Courts system and to the Board of County Commissioners. As indicated by this exhibit, net fees are expected to increase by 7.85 percent. 2 MAJOR HIGHLIGHTS Service charges are expected to increase 6.90 percent in 2002. The increase is primarily due to an increase in the recording of legal instruments and the commission derived from documentary stamps. — Other revenue derived from service charges is forecast to remain constant with the fiscal year 2001 levels. The Clerk of the Circuit Court follows the Board practice of reducing operating revenues by five percent in accordance with Section 129.01, Florida Statutes. This Statute requires county governments to include in receipts only 95 percent of the revenues reasonably anticipated to be collected from all revenue sources. Thus revenues are reduced $277,300. Interest and other income along with the Board Transfer component are expected to increase 22.58 percent and 15.39 percent, respectively. The increase of 11.90 percent in overall spending for fiscal year 2001 reflects our continuing efforts to provide quality services to the citizens of Collier County. Of the proposed budget, 83.93 percent is for — personal services, 13.22 percent is for operating expenses, and the remainder, 2.85 percent is for capital expenses. — The majority of the proposed increases are reflected in personal services which is forecast for fiscal year 2002 to be approximately $9,917,900, which represents an increase of$1,328,500 or 15.47 percent when compared to fiscal year 2001. Of this approximately $402,100 is for expanded services and the remainder is due to general wage adjustments and increases in health insurance. During fiscal year 2000, the Clerk of the Circuit Court participated in a market analysis of the wage structure of Collier _ County Government. The general wage increases included in this proposal represent the adopted recommendations by the Board. An additional 10.5 full time equivalents are included in the proposed fiscal year 2002 budget. The expanded services are deemed necessary to keep pace with the growth — being experienced by the County and to perform certain mandates being imposed upon the Office of the Clerk of the Circuit Court. Operating expenses are $185,200 or 13.45 percent more than fiscal year 2001. The increase is primarily due to the expansion of the Office to continue to provide an effective and efficient level of service to the citizens of Collier County. The Office completed numerous capital projects during fiscal year 2001 which is reflected by a decrease of approximately $(257,000) or (43.26) percent in capital expenses when compared to fiscal year 2001. — In summary, the fiscal year 2002 proposed budget reflects an increase of 11.90 percent. The funding levels outlined in this budget will allow the Office of the Clerk of the Circuit Court to continue to provide a high level of service to all citizens of Collier County and reflects our dedication to an efficient and effective operation. CLERK OF COURTS BUDGETED STATEMENT OF OPERATIONS DOLLAR AND PERCENT CHANGES 2001 VS. 2002 2001 2002 % Adopted Adopted Variance Change REVENUES BY SOURCE: Charges for Services $ 4,831,600 5,165,100 333,500 6.90% — Interest and other income 310,000 380,000 70,000 22.58% 5%Statutory Reduction (257,000) (277,300) (20,300) 7.90% Net fees 4,884,600 5,267,800 383,200 7.85% — Board transfers 5,675,900 6,549,400 873,500 15.39% Total revenues $ 10,560,500 11,817,200 1,256,700 11.90% EXPENDITURES BY FUNDING SOURCE: Board transfer: — Clerk of Board $ 1,717,800 2,010,100 292,300 17.02% Administration and Internal Audit 753,400 778,800 25,400 3.37% Clerk of County Court 2,201,800 2,449,900 248,100 11.27% — Recording and Records Management 126,600 175,400 48,800 38.55% Management Information Systems 876,300 1,135,200 258,900 29.54% Total transfer 5,675,900 6,549,400 873,500 15.39% Clerk fees: Clerk of Board 4,500 - (4,500) -100.00% Administration&Internal Audit 576,000 591,400 15,400 2.67% — Clerk of Circuit Court 1,941,400 2,276,800 335,400 17.28% Clerk of County Court 128,800 181,600 52,800 40.99% Recording and Records Management 1,205,200 1,223,500 18,300 1.52% — Management Information Systems 1,028,700 994,500 (34,200) -3.32% Total Clerk fees 4,884,600 5,267,800 383,200 7.85% — Total expenditures $ 10,560,500 11,817,200 1,256,700 11.90% 4 PERSONNEL COUNT 1998 - 2002 1998 1999 2000 2001 2002 Department Actual Actual Actual Approved Approved Administration and Internal Audit 20.00 18.80 18.50 18.75 19.25 Clerk to the Board 30.40 32.40 33.50 34.50 37.20 Clerk of the Circuit Court 43.00 44.00 47.00 49.00 50.49 Clerk of the County Court 46.50 50.75 55.25 59.25 62.33 Recording and Records Management 21.00 23.50 25.50 27.25 27.99 Management Information Systems 18.00 18.00 20.00 22.00 24.00 Total employees 178.90 187.45 199.75 210.75 221.25 80 60 - 40 �s 1999 2000 2001 2002 Management Information Systems 0 Administration and Internal Audit ■Recording and Records Management ®Clerk to the Board 0 Clerk of the Circuit Court 0 Clerk of the County Court PERSONNEL DISTRIBUTION- FISCAL YEAR 2002 Admin.and Internal MIS Audit 11% 9% Recording and Records Mgt. Clerk to the Board 13% 111.111111011117% Clerk of the County Clerk of the Circuit Court Court 27% 23% O Admin.and Internal Audit ■Clerk to the Board 0 Clerk of the Circuit Court 0 Clerk of the County Court •Recording and Records Mgt. 0 MIS 5 STAFFING SUMMARY BY DEPARTMENT FISCAL YEAR 2002 Present Staff Anticipated New Staff - Department Level Additions Level Administration and Internal Audit: - Administration 4.00 1.00 5.00 Clerk's Bookkeeping 8.75 0.50 9.25 Internal Audit 4.00 1.00 5.00 _ Total Administration and Internal Audit 16.75 2.50 19.25 Clerk to the Board: Finance and Accounting 31.00 2.00 33.00 Minutes and Records 3.70 0.50 4.20 Total Clerk to the Board 34.70 2.50 37.20 - Clerk of the Circuit Court: Circuit Civil 21.07 - 21.07 Circuit Felony 17.75 0.44 18.19 - SAVE Program 2,10 - 2.10 Circuit Probate 6.05 - 6.05 Juvenile 3.08 - 3.08 - Total Clerk of the Circuit Court 50.05 0.44 50.49 Clerk of the County Court: - County Satellites 8.00 1.00 9.00 County Misdemeanor 23.01 0.56 23.57 - County Civil 11.70 - 11.70 County Traffic 13.36 - 13.36 Misdemeanor Collections 3.70 1.00 4.70 Total Clerk of the County Court 59.77 2.56 62.33 Recording and Records Management: Recording 21.44 0.50 21.94 Records Management 6.05 - 6.05 Total Recording and Records Management 27.49 0.50 27.99 - Management Information Systems 22.00 2.00 24.00 Total Staff 210.75 10.50 221.25 6 2002 REVENUES Miscellaneous Revenue 3% Charges for Services 41% Board Transfer 56% 0 Charges for Services 0 Board Transfer 0 Miscellaneous Revenue (Charges for Services and Miscellaneous Revenue are net after 5% statutory reduction) Revenues by Actual Original Proposed Major Class 2000 2001 2002 Charges for Services $ 5,194,505 4,831,600 5,165,100 Interest 400,890 310,000 380,000 Board Transfer 4,921,400 5,675,900 6,549,400 5% Statutory Reduction - (257,000) (277,300) Total $ 10,516,795 10,560,500 11,817,200 7 REVENUE POLICY User charges for services derived by the Clerk for services rendered are classified as fees and are available to offset certain functions of the Clerk's Office. These fees are collected by the Clerk and are deposited to the Clerk's General Fund. In addition, the General Fund is financed by intra-governmental transfers from the Board of County Commissioners for services provided. _ A discussion of the fees derived by the Clerk's office follows. Chapter 28, Florida Statutes, is the principal authority and establishes the rates for these fees. Information regarding specific fees is available on the Clerk's internet site at www.clerk.collierfl.us. The Statutes also govern interest _ earnings and investment activities. The Clerk is a member of the Local Government Surplus Trust Fund that is administered by the State Board of Administration of Florida (SBA). Funds that are not transferred to the State investment pool are placed in an over-night repurchase agreement. Revenues are forecast based on current and historical activity levels. The forecast assumes no significant increase in activity. Note that the Clerk follows the Board practice of establishing a 5% reserve against projected revenues. — BUDGETED REVENUES 1998 - 2002 — 1998 1999 2000 2001 2002 Net Fees $ 4,543,010 4,792,722 4,175,800 4,884,600 5,267,800 Board Transfer 4,705,400 4,825,900 4,921,400 5,675,900 6,549,400 — 7,000,000 -- _ a___ _ _ 6,500,000 — 6,000,000 5,500,000 5,000,000 — x4,500,000 v :,,:, rt: r ` 4,000,000 n .e :# Y 3,500,000 71 3,000,000 C 2,500,000 , ,, 2,000,000 '' _ , 1 1 1998 1999 2000 2001 2002 I 0 Net Fees ■Board Transfer 8 MAJOR REVENUE SOURCES Effective July 1, 1996, the Florida Department of Banking and Finance made changes to the State Chart of Accounts as it relates to court activity. These changes were implemented in this annual budget and are reflected in the classification of the Clerk's revenue. The following charges for services comprise approximately 70% of the revenues collected by the Clerk's Office: Recording Fees _ Documentary Stamp Commissions Filing Fees—Circuit and County Court Court Attendance and Minutes Fees Child Support Fees Copies ASSUMPTIONS FOR REVENUE ESTIMATES The procedures used to estimate fees are as follows: Recording Fees: Based on an analysis of the historical trend, a prediction as to the amount of real estate and general economic activity for the coming year and an estimate of the number of documents to be recorded this year based on last year's activity. Documentary Stamp Commissions: Based on historical trend and a prediction as to the amount of recording activity for the coming year, multiplied by the commission rate allowed by law, which is currently$.70 per $100 of consideration paid. Filing Fees: Circuit and County Court: Based on the estimated number of cases expected to be filed in the upcoming year based upon prior year activity, multiplied by the filing fee allowed by state law or ordinance. Circuit Court Attendance and Minutes Fees: Based on historical trend and an estimate of the number of cases expected to be filed for the coming year multiplied by the rate allowed by statute. Child Support Fees: An estimate of the dollar volume of activity for the year based upon the current year activity, and estimate of the increase in workload, multiplied by the service charge allowed by statute, which is 4% of the support payment, but not less than $1.25 nor more than$5.25. Copies: Based upon the estimated number of copies of official records and transcripts expected to be produced in the upcoming year along with historical trends, multiplied by the amount allowed by statute for the first page and each additional page. 9 SIGNIFICANT REVENUE TRENDS 2,000,000 - _r____ 1,800,000 — 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,0001. fi 0 c d F c c . a . Reco��. o°4%-e>42 e fFe o"`�� hUQ' b4 11�,A O 06, t0/iv pPO ac, ee h1p drl y s /11/ssesA bs ees, 1999 Actual ❑2000 Actual ❑2001 Adopted 02002 Forecast Recording Fees: Recording fees are expected to increase $122,500 in 2002 based upon anticipated growth in Collier County. Documentary Stamp Commissions: Documentary stamp commissions are anticipated to increase $16,400 again, based upon growth in Collier County. Filing Fees: Circuit and County Court: The net increase expected in filing fees is $32,700. Revenues from filing fees have been consistent over the last few years. There has been an increase in court activity over the last five years and this trend is expected to continue. Court Attendance and Minutes Fees: These fees are expected to decrease about $5,800 from the 2001 adopted budget. The decrease is directly related to the access of Court Clerks to a particular Court. Child Support Fees: Child support fees are expected to increase $20,000. Beginning in the 1999 year, the County began to receive reimbursement from the state for a percentage of costs associated with conversion to a new State child support system. Once the eligibility for this reimbursement ends, the child support fees will return to a stable level. Copies: Copy fee revenue is expected to increase $68,800 from the 2001 level. This is primarily due to the explosive growth currently being experienced. 10 REVENUE HISTORY AND FORECASTS 1999 2000 2001 2002 - Description Actual Actual Amended Adopted Administrative and Internal Audit: Recording Fees $ 1,818,388 1,809,342 1,729,700 - - Documentary Stamp Commissions 646,650 739,993 650,000 - Copies 133,417 140,703 133,600 18,000 Filing Fees 305,495 312,652 309,000 - Interest 280,604 400,890 310,000 380,000 Probate Charges 93,575 88,527 92,000 - Passport Fees 81,000 96,645 76,000 - _ Administrative Fee 103,327 121,969 109,000 12,000 Child Support 303,873 501,222 270,000 - - Miscellaneous Fees and Charges 462,920 467,692 486,700 39,700 Clerk to the Board: - Copies - 2,052 1,000 3,500 Lobyist Registration Fees 2,400 2,350 4,500 4,500 Miscellaneous - 47,943 60,000 45,000 Clerk of the Circuit Court: Filing Fees 176,460 206,160 208,000 404,100 - Court Attendance and Minutes 168,590 179,945 209,600 220,700 Subpoenas Circuit Fees 60,640 67,408 62,000 63,500 Miscellaneous Fees and Charges 12,855 7,438 14,300 620,200 Clerk of the County Court: Court Attendance and Minutes 139,285 137,510 176,000 144,000 - Supoenas Circuit Fees 60,800 64,804 63,000 63,700 Miscellaneous Fees and Charges - 3,493 - 421,600 - Recording and Records Management: User Fees 2,311 139 1,900 2,804,000 - Management Information Systems: User Fees 154,942 196,519 175,300 300,600 Total Service Charges 5,007,532 5,595,396 5,141,600 5,545,100 - 5%Statutory Reduction - - (257,000) (277,300) - Net Service Charges 5,007,532 5,595,396 4,884,600 5,267,800 Board Transfer 4,825,900 4,921,400 5,675,900 6,549,400 - Total Revenue $ 9,833,432 10,516,796 10,560,500 11,817,200 11 KEY REVENUE SOURCES Administration and Internal Audit: Recording Fees — Charges for indexing and recording, making transcripts of records and preparing Affidavits of Domicile. Documentary Stamp Commissions — Commissions collected in processing documentary stamp sales. Filing Fees—Filing fees charged for civil and criminal proceedings. Interest — Earnings of investments in an overnight repurchase agreement or State Board of Administration(SBA). Administrative Fee—Fees collected pursuant to Florida Statutes, Chapter 28. Clerk of the Circuit Court: Filing Fees—Filing fees for civil and criminal proceedings. Court Attendance and Minutes Fees — Fees collected for daily court attendance and court minutes. Subpoenas Circuit Fees—Fees for issuing subpoenas. Clerk of the County Court: Filing Fees—Filing fees for civil and criminal proceedings. Court Attendance and Minutes Fees — Fees collected for daily court attendance and court minutes. Recording and Records Management: User Fees— Fees charged to departments for microfilm support. Management Information Systems: User Fees— Fees charged to departments for computer support. 12 _ CLERK OF THE COURTS DEPARTMENTAL BUDGET SUMMARIES DOLLAR & PERCENT CHANGES 2001 TO 2002 2001 2002 % Department/Object Class Adopted Adopted Variance Change Administration and Internal Audit Personal Services $ 1,051,500 1,110,900 59,400 5.65% Operating Expense 230,000 221,000 (9,000) -3.91% — Capital Outlay 47,900 38,300 (9,600) -20.04% Total 1,329,400 1,370,200 40,800 3.07% Clerk of the Board — Personal Services 1,500,600 1,750,000 249,400 16.62% Operating Expense 205,300 210,500 5,200 2.53% Capital Outlay 16,400 49,600 33,200 202.44% — Total 1,722,300 2,010,100 287,800 16.71% Clerk of the Circuit Court Personal Services 1,700,600 2,022,000 321,400 18.90% Operating Expense 201,200 234,700 33,500 16.65% Capital Outlay 39,600 20,100 (19,500) -49.24% Total 1,941,400 2,276,800 335,400 17.28% Clerk of the County Court Personal Services 2,070,000 2,352,500 282,500 13.65% Operating Expense 211,200 242.700 31.500 14.91% — Capital Outlay 49,400 36,300 (13,100) -26.52% Total 2,330,600 2,631,500 300,900 12.91% Recording and Records Management Personal Services 1,024,000 1,191,300 167,300 16.34% Operating Expense 198,300 186,600 (11,700) -5.90% — Capital Outlay 109,500 21,000 (88,500) -80.82% Total 1,331,800 1,398,900 67,100 5.04% Management Information Systems — Personal Services 1,242,700 1,491,200 248,500 20.00% Operating Expense 331,000 466.700 135.700 41.00% Capital Outlay 331,300 171,800 (159,500) -48.14% Total 1,905,000 2,129,700 224,700 11.80% — Reserves - - - 100.00% Summary Personal Services 8,589,400 9,917,900 1,328,500 15.47% Operating Expense 1,377,000 1,562,200 185,200 13.45% Capital Outlay 594,100 337,100 (257,000) -43.26% — Reserve - - 100.00% Total Expenditures $ 10,560,500 11,817,200 1,256,700 11.90% 13 APPROPRIATIONS 2002 2000 2001 2002 Department Actual Adopted Adopted Administration and Internal Audit $ 1,446,045 1,329,400 1,370,200 Clerk of the Board 1,487,945 1,722,300 2,010,100 Clerk of the Circuit Court 1,696,892 1,941,400 2,276,800 _ Clerk of the County Court 1,670,956 2,330,600 2,631,500 Recording and Records Management 983,028 1,331,800 1,398,900 Management Information Systems 1,411,506 1,905,000 2,129,700 Total $ 8,696,372 10,560,500 11,817,200 Management Information Systems Administration and 18% Internal Audit 12% Recording and -= Clerk of the Board Records 17% Management 12% Clerk of the County Clerk of the Circuit Court Court 22% 19% r 0 Administration and Internal Audit ®Clerk of the Board 0 Clerk of the Circuit Court 0 Clerk of the County Court ■Recording and Records Management 0 Management Information Systems 14 _ HISTORY OF EXPENDITURES BY DIVISION Department 1998 1999 2000 2001 2002 Administration and Internal Audit $ 1,487,088 1,262,055 1,446,045 1,329,400 1,370,200 Clerk of the Board 1,489,510 1,531,342 1,487,945 1,722,300 2,010,100, Clerk of the Circuit Court 1,356,907 1,422,414 1,696,892 1,941,400 2,276,800 Clerk of the County Court 1,614,990 1,564,272 1,670,956 2,330,600 2,631,500 Recording and Records Management 854,740 904,899 983,028 1,331,800 1,398,900 Management Information Systems 1,076,698 1,382,501 1,411,506 1,905,000 2,129,700 — Total $ 7,879,933 8,067,483 8,696,372 10,560,500 11,817,200 — 2,400,000 _ — - 2,200,000 2,000,000 — 1,800,000 -1 1,600,000 1,400,000 I `r __I � ;� [ t 1,200 000 .i:, 5-''', 1 000 000 - l , . i y j k, 3iS 800,000 1 l.v 600,000 4. = 400 000 _ ,E.. • r r ; — 200,000 ..c t---,- .; ti:::- _. 0 1998 1999 2000 2001 2002 ■Recording and Records Management 0 Administration and Internal Audit — 0 Management Information Systems ®Clerk of the Board ❑Clerk of the Circuit Court 0 Clerk of the County Court 15 2002 CAPITAL BUDGET BY DIVISION 2000 2001 2002 % Capital Outlay Actual Adopted Adopted Variance Change Administration and Internal Audit $ 200,692 47,900 38,300 (9,600) -20.04% Clerk of the Board 14,167 16,400 49,600 33,200 202.44% Clerk of the Circuit Court 75,897 39,600 20,100 (19,500) -49.24% Clerk of the County Court 75,790 49,400 36,300 (13,100) -26.52% Recording and Records Management 5,274 109,500 21,000 (88,500) -80.82% Management Information Systems 134,113 331,300 171,800 (159,500) -48.14% Total $ 505,933 594,100 337,100 (257,000) -43.26% 16 CLERKOF Cii! CITIT _ COURT FUNI- 010 - FN RAL FUNAP' — Clerk of the Circuit Court General Fund(010) — Goals To perform the statutory and constitutional responsibilities of the Office of the Clerk of the Circuit Court in the most efficient and effective matter. %of %of FY 02 Total — Programs: FTE's Personnel Cost Dollars Administration and Internal Audit 16.75 7.95% $1,275,500 11.19% — Clerk to the Board 34.7 16.47% $1,930,000 16.93% Clerk of the Circuit Court 50.045 23.75% $2,263,300 19.86% Clerk of the County Court 59.77 28.36% $2,547,700 22.35% Recording and Records Management 27.485 13.04% $1,383,400 12.14% — Management Information Systems 22 10.44% $1,997,400 17.53% — Subtotal 210.75 100.00% $11,397,300 100.00% Administration and Internal Audit 2.5 1.13% $94,700 0.80% — Clerk to the Board 2.5 1.13% $80,100 0.68% Clerk of the Circuit Court 0.44 0.20% $13,500 0.11% Clerk of the County Court 2.56 1.16% $83,800 0.71% Recording and Records Management 0.5 0.23% $15,500 0.13% Management Information Systems 2 0.90% $132,300 1.12% — Grand Total 221.25 100.00% $11,817,200 100.00% 17 Clerk of the Circuit Court(Cont.) General Fund (010) FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp/Rev Budget Exp/Rev Service Service Budget Change Personal Services $6,970,293 $8,589,400 $8,203,302 $9,515,800 $402,100 $9,917,900 15.47% Operating Expenses $1,220,025 $1,377,000 $1,255,726 $1,559,900 $2,300 $1,562,200 13.45% Capital Outlay $505,932 $594,100 $300,483 $321,600 $15,500 $337,100 -43.26% - Total Appropriations $8,696,250 $10,560,500 $9,759,511 $11,397,300 $419,900 $11,817,200 11.90% ' Revenues Fee Collections $5,595,395 $4,884,600 $5,381,762 $5,119,300 $148,500 $5,267,800 7.85% Board Transfer $4,921,400 $5,675,900 $5,675,900 $6,278,000 $271,400 $6,549,400 15.39% Total Revenues $10,516,795 $10,560,500 $11,057,662 $11,397,300 $419,900 $11,817,200 11.90% - Permanent Positions 199.75 210.75 210.75 210.75 10.5 221.25 4.98% A comparision of this department's funding sources for FY 01 and FY 02 are as follows: Current Expanded Source FY 01 FY 02 Services Total Clerk Fees $ 4,884,600 $ 5,119,300 $ 148,500 $ 5,267,800 Board Transfer $ 5,675,900 $ 6,278,000 $ 271,400 $ 6,549,400 Total $ 10,560,500 $ 11,397,300 $ 419,900 $ 11,817,200 Forecast 00/01: Based on historical trends and the Clerk of the Circuit Courts conservative approach, total expenditures are forecast to be$773,989 below FY 2001 total appropriations. Favorable variances are anticipated in each appropriation unit as follows: personal services $359,098, operating expenses $121,274, and capital expenses $293,617. Each of these variance are highlighted in each functional activity which is included within this budget. During FY 2001, revenues were captured at the point of origination. This was primarily done to ease the implementation of the Article V revision to the State Constitution. Revenues are expected to outpace the budget by approximately$497,160. This is representative of fee income and documents the explosive growth in both the Courts areas and the Recording function. Current expenditures increased $836,800 or 7.92 percent when compared to FY 2001. This increase Forecast 01/02: is documented at the functional activity which is included within this budget. Includes 10.5 positions which are highlighted at the functional activity level which is included within this Expanded 01/02: budget. These positions are necessary to allow the Clerk's Office to continue to perform the Office's statutory duties in an effective manner. The impact to the Board's General Fund for expansion is $271,400. 18 Collier County Clerk of the Circuit Court FY 2001-2002 Budget Fund 010 Revenue "" Object' FY 2000 '-FY 2001 Received Forecast. Forecast Increase/ Percent Code , Description Actual ,, Budget.^ ?.;31-Jan-01 FY 2001 FY 2002 -(Decrease) Change 341100 RECORDING OF LEGAL INSTRUMENTS $ 1,809,342 $ 1,729,700 $ 617,634 $ 1,837,010 $ 1,852,200 $ 122,500.00 7.08% 341120 DOCUMENTARY STAMP COMMISSIONS $ 739,993 $ 650,000 $ 212,357 5 637,072 $ 666,400 $ 16,400.00 2.52% 341140 SERVICE CHARGE FOR MYLAR COPES $ - $ 100 $ - $ - $ - S (100.00) -100.00% "'" 341410 POSTAGE-DOCUMENTS $ 11,475 5 12,000 $ 2,988 $ 8,964 $ 8,800 $ (3,200.00) -26.67% 341420 FORFEITURE POSTAGE $ - $ - $ 312 $ 937 5 1,900 $ 1,900.00 100.00% 341439 SALES OF MICROFILM COPIES $ - $ - S 3,950 $ 11,850 $ 12,000 $ 12,000.00 100.00% 341440 SALES OF XEROX MICROFILM COPIES $ 14,306 $ 13,600 $ 5,097 $ 15,291 $ 18,600 $ 5,000.00 36.76% 341441 FORFEITURE COPIES $ - $ - $ 1,501 S 4,502 $ 8,700 $ 8,700.00 100.00% . .". 341442 COPIES $ 130,005 $ 121,000 $ 51,302 $ 153,077 5 177,800 S 56,800.00 46.94% 341443 VALUE ADJUSTMENT PETITION $ 2,050 $ - $ - $ - $ - $ - 0.00% 341444 PLAT COPIES $ - S - $ 1,257 $ 3,770 $ 3,500 $ 3,500.00 100.00% 341445 GARNISHMENT CLERK FEE $ - $ - $ 3,220 5 9,660 $ 10,600 5 10,600.00 100.00% 341448 EXEMPLIFICATION FEE $ - $ - $ 136 $ 408 $ 2,100 5 2,100.00 100.00% ■. 341450 RECORDS CHECKISEARCH $ - $ - $ 1,799 $ 5,398 $ 8,600 $ 8,600.00 100.00 341451 CERTIFICATION $ - $ - $ 4,513 $ 13,538 $ 18,200 $ 18,200.00 100.00% 341452 FORFEITURE NOTICES $ - $ - 5 2,984 $ 8,952 $ 12,700 5 12,700.00 100.00% 341453 SEALEXPUNGE $ - $ - $ 650 $ 1,950 $ 4,300 $ 4,300.00 100.00% 341454 CONVICTION LETTER $ - $ - $ 1,180 $ 3,540 5 3,200 $ 3,200.00 100.00% .... 341455 NOTARY FEES $ - $ - 5 162 $ 486 5 1,100 $ 1,100.00 100.00% 341456 PREPRINTED FORMS SALES $ - $ - 5 3,228 $ 9,684 5 13,600 $ 13,600.00 100.00% 341457 PREPARATION OF DOCUMENTS $ - $ - $ 84 $ 252 5 600 $ 600.00 100.00% 341490 MISCELLANEOUS FEES $ 2,159 $ - $ 11,342 $ 34,025 $ 35,800 $ 35,800.00 100.00% 341490 MISCELLANEOUS $ 137,546 $ 169,000 $ 16,236 $ 39,199 $ 70,500 $ (98,500.00) -58.28% ^, -WITNESS FEE AND MILEAGE FEE REFUNDS $ 6 $ - $ - $ - $ - $ - 0.00% 341705 TRAFFIC FINES $ 60,322 $ 52,000 5 179 $ 200 $ - 5 (52,000.00) -100.00% 341706 PARKING FINES $ 5 $ 100 $ - $ - $ - $ (100.00) -100.00% 341715 FORECLOSURE SALE FEES $ 12,760 $ 11,000 $ 2,139 S 6,416 $ 9,000 $ (2,000.00) -18.18% 341717 CLERK FEE-MISDEMEANOR $ 6,406 $ 6,000 $ 26 $ 50 S - $ (6,000.00) -100.00% 341718 CLERKS FEE-TRAFFIC MISDEMEANOR $ 12,248 S 12,000 $ 17 $ 50 $ - 5 (12,000.00) -100.00% 341719 COUNTY CIVIL FILING FEE $ 75,841 $ 75,000 $ 26,334 $ 78,031 $ 78,000 $ 3,000.00 4.00% 341720 COUNTY FILING FEE SMALL CLAIMS $ 68,383 $ 68,000 $ 25,205 $ 75,159 $ 75,000 5 7,000.00 10.29% 341721 S.A.V.E.REGISTRATION FEE $ 2,500 S 2,000 $ 700 $ 2,000 5 2,000 $ - 0.00% 341722 RENEWAL REGISTRATION $ 1,850 $ 1,400 $ 500 $ 1,680 $ 1,500 $ 100.00 7.14% osi. 341723 COURT ORDER FEES $ 1,230 $ 2,000 $ 485 $ 1,200 5 1,500 $ (500.00) -25.00% 341725 MEDIATION FEES $ - $ 500 $ - $ - $ - $ (500.00) -100.00% 341727 MEDICAL MEDIATION FILING FEE $ - $ - $ 575 $ 1,725 $ 2,300 $ 2,300.00 100.00% 341728 REPLEVIN FEE $ - $ - $ 1,159 $ 3,477 5 4,500 $ 4,500.00 100.00% 341729 FOREIGN JUDGMENT SERVICE FEE $ - $ - $ 500 $ 1,500 5 2,700 $ 2,700.00 100.00 IMO341730 RETURNED CHECK FEE $ - $ - $ 300 $ 900 $ 900 S 900.00 100.00% 341754 REGISTRY OF COURT SERVICE CHARGES $ 11,755 $ 9,700 $ 2,810 $ 8,431 $ 10,300 5 600.00 6.19% 341755 APPROVING BONDS-SERVICE CHARGE $ 73 S 100 5 105 $ 315 $ 1,100 5 1,000.00 1000.00% 341756 MARRIAGE LICENSES $ 53,350 $ 51,000 $ 19,250 $ 57,274 S 55,000 $ 4,000.00 7.84% 341758 TAX DEED SALES $ 14,890 $ 24,000 $ 3,390 $ 10,170 5 15,000 $ (9,000.00) -37.50% 341760 FILING FEES(CRIMINAL) $ 206,160 $ 208,000 $ 64,210 S 192,630 $ 227,000 $ 19,000.00 9.13% "•• 341761 STATE JURY PAYROLL FEES S 320 $ 8,400 $ 65 $ • 195 $ 5,500 S (2,900.00) -34.52% 341762 COURT ATTENDANCE FEES $ 257,050 $ 289,000 $ 84,975 $ 254,925 $ 283,200 $ (5,800.00) -2 01% 341763 COURT MINUTES FEES 5 60,405 $ 96,600 $ 22,600 $ 67,800 $ 81,500 5 (15,100.00) -15.63% 341764 ISSUE SUBPOENAS $ 132,212 $ 125,000 $ 39,147 $ 117,441 $ 127,200 $ 2,200.00 1.76% 341767 PROBATE CHARGES CIRCUIT FEES $ 88,527 $ 92,000 $ 28,842 $ 86,005 5 91,000 $ (1,000.00) -1.09% "" 341768 GUARDIAN AUDIT FEE $ 14,744 S 18,900 S 4,920 $ 14,680 S 17,000 $ (1,900.00) -10.05% 341770 CLERK FEE-FELONY $ 5,804 $ 8,000 S 12 $ 42 5 100 $ (7,900.00) -98.75% 341772 INFORMATION SYSTEM FEES CIRCUIT $ 110 $ - $ 8,203 $ 24,610 $ 26,000 $ 26,000.00 100.00% 341772 INFORMATION SYSTEM FEES CIRCUIT $ 34,349 $ 38,000 $ 2,196 $ 2,200 $ - $ (38,000.00) -100.00% 341773 JUVENILE DISBURSEMENT FEES CIRCUIT $ 151 $ 200 $ 146 $ 150 $ - $ (200.00) -100.00% 341774 PASSPORT FEES CIRCUIT $ 96,645 $ 76,000 $ 20,475 $ 60,805 $ 67,800 $ (8,200.00) -10.79% 341776 PREPARATION OF APPEAL FEES CIRCUIT $ 25,038 $ 24,000 $ 6,900 $ 19,839 5 25,000 $ 1,000.00 4.17% 341778 HOME SOLICITATION $ 2 $ - $ - S - $ - $ - 0.00% 341779 MARRIAGE CEREMONY PERFORMED $ 8,524 $ 10,100 $ 2,870 5 8,540 5 9,000 $ (1,100.00) -10.89% 341910 ADMINISTRATIVE SERVICES $ 11,824 $ 10,000 $ 4,543 5 13,629 $ 12,000 $ 2,000.00 20.00°/ 0"• 341981 LOBBYIST $ 2,350 $ 4,500 $ 1,375 $ 3,900 $ 4,500 $ - 0.00% 345524 ADMINISTRATIVE FEE $ 110,145 $ 99,000 $ (96) $ (96) $ - $ (99,000.00) -100.00% 345525 DISMISSAL/REINSTATMENT FEES S 28,427 $ 30,000 $ 15 $ 15 $ - $ (30,000.00) -100.00% 345526 CLERK FEE FOR RESTITUTION PAYMENTS $ (4,955) $ - $ 134 $ 135 $ - $ - 0.00% , 348410 FILING FEES $ 159,113 $ 157,000 $ 50,844 $ 147,753 $ 160,200 $ 3,200.00 2.04% OM 348411 APPEAL FILING FEE $ 9,315 $ 9,000 $ 2,152 $ 6,306 $ 9,500 $ 500.00 5.56% 348420 SERVICES CHARGES $ 52,594 $ 42,000 $ 1,215 $ 2,329 $ 3,000 5 (39,000.00) -92.86% 348421 POSTAGE $ 371 $ 400 $ 74 $ 223 $ 1,500 S 1,100.00 275.00% 348428 REGISTRY FEE $ 138 $ 100 $ 42 5 125 $ 500 $ 400.00 400.00% 348429 MISCELLANEOUS CHARGES $ 23,364 $ 28,000 $ 4,066 $ 12,197 $ 28,700 $ 700.00 2.50°/ .... 348480 CHILD SUPPORT $ 501,222 $ 270,000 $ 277,083 5 548,974 $ 290,000 5 20,000.00 7.41% 351151 CLERK FEE-CRIMES COMP $ - $ - $ 2,309 $ 6,926 S 10,300 $ 10,300.00 100.00% 351152 CLERK FEE-JUVENILE ASSESSMENT $ - $ - $ 255 $ 765 $ 1,500 $ 1,500.00 100.00% 351153 CLERK FEE-CRIMESTOPPERS $ - $ - $ 3,409 $ 10,228 $ 12,000 $ 12,000.00 100.00% 351154 CLERK FEE-AFFIDAVIT 5 - $ - $ 15,408 $ 46,224 $ 45,500 $ 45,500.00 100.00% 19 t';. u. ,,« s FY 2000 Fey 2001 Received precast Forecast Increase! Percent 1+y�de `j 4 4z?s,... ,.� 44471.n Actual ,Budget, 31-Jan:OS ., _)20Q7t =v FY 2002 (Decrease) Change 351155 CLERK FEE-TOBACCO FINE $ - $ - $ 420 S 1,260 $ 1,500 $ 1,500.00 100.00% 351156 CLERK FEE-PRETRIAL DVU $ - $ - 5 147 $ 441 $ 700 $ 700.00 100.00% 351157 CLERK FEE-DISMISSAL • $ - $ - $ 5,495 $ 16,485 $ 16,600 $ 16,600.00 100.00% 351158 CLERK FEE-D-6 $ - $ - $ 17,557 $ 52671 $ 51,500 $ 51,500.00 100.00% 351159 CLERK FEE-BUI $ - $ - 5 3 S 9 $ 100 $ 100.00 100.00 351160 CLERK FEE-INDIGENT $ - S - $ 240 $ 719 $ 1,700 $ 1,700.00 100.00% 351161 REINSTATEMENT FEE $ - S - 5 2,125 $ 6,375 $ 6,100 $ 6,100.00 100.00% 351162 CLERK FEE-DRIVING RECORD $ - $ - $ 1,529 $ 4,588 $ 4,700 $ 4,700.00 100.00% WWI 351163 DELINQUENT FEE $ - $ - $ 2,985 $ 8,955 $ 9,000 $ 9,000.00 100.00% 351164 CLERK FEE-TRAFFIC FINES $ - $ - $ 4,861 $ 14,584 $ 14,000 S 14,000.00 100.00% 351165 CLERK FEE-IMPROPER EQUIPMENT $ - $ - $ 330 $ 990 $ 1,000 S 1,000.00 100.00% 351166 CLERK FEE-NON-ATTENDANCE $ - $ - $ 3,994 $ 11,981 S 10,500 $ 10,500.00 100.00% 351167 OUT OF COUNTY AFFIDAVIT $ - $ - $ 60 $ 180 $ 100 $ 100.00 100.00% - sm. 351169 CLERK FEE-INVESTIGATION/PROSECUTION COST $ - $ - $ 5,173 S 15,518 S 16,700 $ 16,700.00 100.00% 351170 CLERK FEE-FALSE ALARM $ - $ - $ 180 $ 540 $ 600 $ 600.00 100.00% 351171 CLERKFEE/TOLL S - $ - $ 5 $ 15 $ 100 S 100.00 100.00% 351172 CLERK FEE-CODE ENFORCEMENT $ - $ - $ 80 $ 240 $ 300 $ 300.00 100.00% 351550 CLERK FEE FEL-LOCAL GOVT $ - $ - $ 318 $ 954 $ 1,500 $ 1,500.00 100.00% ^„ 351560 CLERK FEE MM-LOCAL GOVT $ - $ - $ 7,006 5 21,019 $ 21,000 $ 21,000.00 100.00% 354100 CLERK FEE-PARKING $ - $ - $ 940 S 2,820 $ 2,200 $ 2,200.00 100 00% 354102 CLERK FEE-LATE PARKING PAYMENT $ - $ - S 255 $ 765 $ 600 $ 600.00 100.00% 354310 COURT SETTLEMENT-CLERK OF COURTS $ 5,513 $ - $ - $ - $ - $ - 0.00% 361310 INTEREST-CLERK REGISTRY FUNDS $ 400,890 $ 310,000 $ 160,083 S 325,000 $ 380,000 $ 70,000.00 22.58% a.. -FURNITURE,FIXTURE,EQUIPMENT LOSS INS $ - $ - $ 13,799 $ 14,000 $ - $ - 0.00% 486920 TRANSFER FROM BOARD-IN LIEU OF TRANSFERS $ 4,921,400 $ 5,675,900 $ 2,579,955 $ 5,675,900 $ 6,549,400 $ 873,500.00 15.39% 489900 NEGATIVE 5%OF ESTIMATED REVENUE $ - $ (257,000) S - $ - $ (277,300) $ (20,300.00) 7.90% 493118 HUMAN RESOURCES $ 6,448 $ 7,000 $ 2,250 $ 6,750 $ 4,900 $ (2,100.00) -30.00% 493120 DEPARTMENT OF REVENUE $ 5,213 $ 5,900 $ 1,184 S 3,552 $ 3,500 $ (2,400.00) -40.68% 493121 BUDGET OFFICE $ 5,700 $ 4,200 S 2,550 $ 7,650 $ 9,500 $ 5,30000 126.19% 493123 PURCHASING $ 33,218 $ 19,700 $ 5,600 $ 16,800 $ 26,000 $ 6,300.00 31.98% 493210 SPECIAL ASSESSMENTS $ 3,773 $ 5,800 $ 1,124 S 3,371 $ 3,300 S (2,500.00) -43.10% 493327 WITNESS MANAGEMENT $ 23,000 $ 23,100 S 13,650 $ 40,950 $ 38,300 S 15,200.00 65.80% 493328 DOMESTIC VIOLENCE $ 300 S 900 S 450 $ 1,350 $ 1,400 $ 500.00 55.56% .... 493421 COURT ADMINISTRATION $ - $ 3,200 S - S - $ - $ (3,200.00) -100.00% 493499 OTHER BOARD USERS(IF LESS THAN$1,000) $ 4,050 5 5,200 $ 950 5 2,850 $ 2,800 $ (2,400.00) -46.15% 493710 PROBATION $ 34,400 S 24,800 S 7,300 S 21,900 $ 90,900 $ 66,100.00 266.53% 493715 STATE ATTORNEYS OFFICE $ 55,789 5 46,500 $ 13,675 5 41,025 $ 56,000 S 9,500.00 20.43% 493725 PUBLIC DEFENDER $ 19,675 $ 14,800 $ 4,375 $ 13,125 $ 13,400 S (1,400.00) -9.46% sm. 493800 SUPERVISOR OF ELECTIONS $ 4,845 $ 14,200 $ 8,231 $ 24,693 S 24,600 $ 10,400.00 73.24% 493810 SHERIFF $ 139 $ 1,900 $ - $ - 5 500 $ (1,400.00) -73.68% Fund Total $ 10,516,795 $ 10,560,500 $ 4,542,872 $ 11,057,662 $ 11,817,200 $ 1,256,700.00 11.90% i /, pm Imo 20 Collier County Clerk of the Circuit Court FY 2001-2002 Fund 010 Expenses Object FY 2000 FY 2001 Forecast Forecast Expanded Total '.Increase, Percent Code Description .. Actual. $ FY 2001. FY 2002 Services Proposed. . , ,.E.(Recrease) -r Change Personal Services 511100 SALARIES- ELECTED OFFICIALS $ 105,001 $ 110,000 $ 108,000 $ 118,000 $ - $ 118,000 $ 8,000 7.27% 512100 REGULAR SALARIES $ 5,178,787 $ 6,235,000 $ 6,045,001 $ 6,872,500 $ 292,500 $ 7,165,000 $ 930,000 14.92% - 513100 OTHER WAGES AND SALARIES $ 18,872 $ - $ - $ - $ - $ - $ - 0.00% 514100 OVERTIME $ 82,443 $ 74,800 $ 58,101 $ 64,000 $ 700 $ 64,700 $ (10,100) -13.50% 521100 SOCIAL SECURITY MATCHING $ 400,577 $ 491,200 $ 475,600 $ 541,500 $ 22,100 $ 563,600 $ 72,400 14.74% 522100 RETIREMENT-REGULAR $ 529,970 $ 640,200 $ 621,500 $ 640,600 $ 26,200 $ 666,800 $ 26,600 4.15% 522500 RETIREMENT-ELECTED OFFICALS $ 18,769 $ 26,400 $ 26,000 $ 20,000 $ - $ 20,000 $ 0,400)- -24.24% O 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 609,110 $ 954,900 $ 820,900 $ 1,213,100 $ 60,000 $ 1,273,100 $ 318,200 33.32% 523160 LIFE PREMIUM $ (0) $ 23,400 $ 22,500 $ 25,500 $ 600 $ 26,100 $ 2,700 11.54% 524100 WORKER'S COMPENSATION-REGULAR $ 22,419 $ 30,200 $ 22,600 $ 16,300 $ - $ 16,300 $ (13,900) -46.03% 525100 UNEMPLOYMENT COMPENSATION $ 4,343 $ 3,300 $ 3,100 $ 4,300 $ - $ 4,300 $ 1,000 30.30% Total Personal Services $ 6,970,293 $ 8,589,400 $ 8,203,302 S 9,515,800 $ 402,100 $ 9,917,900 $ 1,328,500 15.47% Operating Expenses 631100 LEGAL FEES $ 7,489 $ 32,000 S 20,000 $ 31,000 $ - $ 31,000 $ (1,000) -3.13% 631110 LEGAL FEES-SEIZED PROPERTY $ - $ 2,000 $ 2,000 $ 2,000 $ - $ 2,000 $ - 0.00% 631990 OTHER PROFESSIONAL FEES $ - $ 500 $ 400 $ 500 $ - $ 500 $ - 0.00% =Mk 634210 DATA PROCESSING-OFFICE AUTOMATION SYST $ - $ 2,000 $ 1,500 $ 1,500 $ - $ 1,500 $ (500) -25.00% 634801 SUBPOENA SERVICES S 110 $ 500 $ 300 S 300 $ - S 300 $ (200) -40.00% 634999 OTHER CONTRACTUAL SERVICES $ 206,384 $ 152,500 $ 206,389 $ 184,700 $ - $ 184,700 $ 32,200 21.11% 640200 MILEAGE REIMBURSEMENT-REGULAR S 1,759 $ 3,800 $ 3,000 $ 4,200 S - $ 4,200 $ 400 10.53% 640300 OUT OF COUNTY TRAVEL-PROFESSIONALDEVEI $ 29,760 $ 47,100 S 31,500 $ 52,700 $ - $ 52,700 $ 5,600 11.89% ..., 640310 OUT OF COUNTY TRAVEL-REGULAR BUSINESS $ - $ 3,600 $ 2,975 $ 3,200 $ - $ 3,200 S (400) -11.11% 640390 PER DIEM-OTHER CHARGES $ 6,811 $ 11,400 $ 7,716 $ 11,500 $ - $ 11,500 $ 100 0.88% 640400 MOTOR POOL MILEAGE CHARGES 5 1,078 $ 2,500 $ 1,750 $ 2,000 $ - $ 2,000 $ (500) -20.00% 640410 MOTOR POOL RENTAL CHARGE 5 11,132 $ 6,300 $ 6,800 $ 8,200 $ - $ 8,200 $ 1,900 30.16% 641100 TELEPHONE-BASE COST $ 23,084 $ 5,000 $ 5,700 $ 4,600 $ 300 $ 4,900 $ (100) -2.00% O.. 641200 TELEPHONE-TOLL CALLS $ 6,297 5 14,100 $ 15,556 $ 18,900 S - $ 18,900 $ 4,800 34.04 641210 FAX CHARGES $ - $ 1,200 S 600 $ 600 $ - $ 600 $ (600) -50.00% 641230 TELEPHONE ACCESS CHARGES $ 7,638 $ 17,000 $ 11,880 S 11,900 $ - $ 11,900 $ (5,100) -30.00% 641300 TELEPHONE-INSTALLATIONS $ 2,063 $ 1,800 5 3,113 $ 2,600 $ 500 5 3,100 $ 1,300 72.22% 641400 TELEPHONE-DIRECT LINE $ 136 $ 2,100 $ 19,109 $ 23,600 $ - $ 23,600 $ 21,500 1023.81% OM641600 TELEPHONE-EXTRAS $ - $ 1,600 $ 1,000 $ 1,600 $ - $ 1,600 $ - 0.00 641900 TELEPHONE-ALLOCATED $ 41,862 $ 50,300 $ 48,612 S 53,800 $ 300 S 54,100 $ 3,800 7.55% 641910 911 SYSTEMS-BASE CHARGES S - 700 $ - $ - S - $ - $ - $ _ 0.00% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 109,384 $ 121,800 $ 76,839 $ 132,000 $ - $ 132,000 $ 10,200 8.37% 644600 RENT-EQUIPMENT $ 33,427 5 58,500 $ 30,451 S 47,900 $ - $ 47,900 $ (10,600) -18.12% 644620 LEASE-EQUIPMENT $ 36,008 $ 36,800 $ 36,300 5 36,800 S - $ 36,800 S - Om. 0.00% 645260 AUTO INSURANCE $ 1,300 $ 1,400 $ 1,400 $ 1,900 $ - $ 1,900 $ 500 35.71% 645490 EMPLOYEE NOTARY BONDS $ - $ 200 $ 200 $ 200 $ - $ 200 $ - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS $ 2,736 $ 11,000 $ 4,950 $ 6,700 $ - $ 6,700 $ (4,300) -39.09% 646410 AUTOS&TRUCKS R&M-OUTSIDE VENDORS $ 411 $ 1,000 $ 1,000 $ 1,000 S - $ 1,000 $ - 0.00% 646420 AUTO&TRUCKS-TIRES&BATTERIES $ - $ 500 $ 1,000 5 1,500 S - S 1,500 $ 1,000 200.00% lionft 646445 FLEET NON-MAINTENANCE TSF-PARTS&SUBL $ 1,349 $ 600 $ 500 $ 1,000 $ - $ 1,000 $ 400 66.67% 646710 OFFICE EQUIPMENT R&M $ 94,502 $ 107,000 $ 99,074 $ 118,000 $ 200 $ 118,200 5 11,200 10.47% 646910 DATA PROCESSING EQUIPMENT R&M $ 128,949 $ 185,500 $ 201,642 $ 249,500 S - $ 249,500 $ 64,000 34.50% 647110 PRINTING&OR BINDING-OUTSIDE VENDORS S 52,072 $ 99,600 $ 77,550 $ 108,400 $ - $ 108,400 5 8,800 8.84% 647230 MICROFICHE SERVICES(COM)OUTSIDE VENDOR S 4,298 $ 8,300 $ 8,700 S 8,600 $ - $ 8,600 $ 300 3.61% .... 648110 LEGAL ADS $ 833 $ 2,800 $ 3,932 S 4,600 S - 5 4,600 S 1,800 64.29% 648160 OTHER ADS $ 11,536 $ 6,000 S 9,647 $ 10,900 $ - $ 10,900 $ 4,900 81.67% 649930 CREDIT CARD DISCOUNT FEE $ 6,228 $ 5,000 $ 5,000 $ 6,000 $ - 5 6,000 $ 1,000 20.00% 649990 OTHER MISC.SERVICES $ 1,353 $ 2,700 $ 2,600 $ 2,300 $ - $ 2,300 $ (400) -14.81% 651110 OFFICE SUPPLIES-GENERAL $ 152,437 $ 141,500 $ 128,595 $ 162,400 5 500 $ 162,900 $ 21,400 15.12% "`. 651210 COPYING CHARGES $ 3,083 $ 5,700 $ 2,892 $ 2,900 S - $ 2,900 $ (2,800) -49.12% 651910 MINOR OFFICE EQUIPMENT $ 10,777 $ 15,100 $ 11,892 $ 17,500 $ 400 $ 17,900 $ 2,800 18.54% 651930 MINOR OFFICE FURNITURE $ 6,106 $ 30,100 $ 16,945 5 24,300 $ 100 $ 24,400 $ (5,700) -18.94% 651950 MINOR DATA PROCESSING EQUIPMENT $ 26,066 $ 27,600 $ 24,308 S 19,000 $ - $ 19,000 $ (8,600) -31.16% 652210 FOOD-OPERATING SUPPLIES $ 2,613 $ 2,700 $ 2,500 $ 2,700 $ - $ 2,700 $ - 0.00% P'. 652410 FUEL&LUBRICANTS-OUTSIDE VENDORS $ 20 $ 100 $ - S - S - $ - $ (100) -100.00% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS $ - $ 2,000 S 2,000 $ 2,000 $ - $ 2,000 $ _ 0,00% 652830 MICROFILM SUPPLIES&PROCESSING S 22,013 $ 29,500 S 17,500 $ 22,500 S - $ 22,500 $ (7,000) -23.73% 652910 MINOR OPERATING EQUIPMENT $ 280 $ 1,100 $ 1,350 $ 1,600 $ - $ 1,600 $ 500 45.45% 652920 COMPUTER SOFTWARE UNDER$500 $ 109,839 $ 23,200 $ 11,660 $ 12,600 $ - $ 12,600 $ (10,600) -45.69% ria 652990 OTHER OPERATING SUPPLIES 5 3,386 $ 5,400 $ 4,067 $ 5,200 $ - $ 5,200 $ (200) -3.70% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 21,624 $ 19,900 5 21,671 $ 19,100 $ - $ 19,100 $ (800) -4.02% 654210 DUES&MEMBERSHIPS $ 4,105 $ 11,500 S 10,990 $ 12,800 $ - $ 12,800 $ 1,300 11.30% 654310 TUITION $ 60 $ 2,500 $ 716 $ 2,200 $ - $ 2,200 $ (300) -12.00%, 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 26,927 $ 53,100 S 47,955 S 96,400 $ - $ 96,400 $ 43,300 81 54% 1^ Total Operating Expenses $ 1,220,025 5 1,377,000 $ 1,255,726 $ 1,559,900 S 2,300 $ 1,562,200 $ 185,200 13.45% ..q 21 Object FY 2000 FY 2001 Forecast Forecast Expanded Total', P•P ''<' Percent Code,..vr'Description Actual Budget FY 2001 FY 2002 Services Proposed r P e Change g Capital Expenses 762200 BUILDING IMPROVEMENTS $ 2,236 $ 2,500 $ 2,500 $ - $ - $ - - $ (2,500) -100.00°/ 764310 OFFICE FURNITURE S 79,522 $ 24,900 $ 17,600 $ 11,000 $ 2,800 5 13,800 $ (11,100) -44.58% 764360 OFFICE EQUIPMENT $ 60,284 $ 44,100 $ 23,650 $ 47,400 $ 1,500 $ 48,900 $ 4,800 10.88% 764900 DATA PROCESSING EQUIPMENT $ 359,670 $ 475,700 $ 226,205 $ 244,700 $ 8,800 $ 253,500 $ (222,200) -46.71% 764950 SOFTWARE-GENERAL $ 4,220 $ 46,900 $ 30,528 S 18,500 $ 2,400 $ 20,900 $ (26,000) -55.44% .... Total Capital Expenses $ 505,932 $ 594,100 $ 300,483 $ 321,600 $ 15,500 $ 337,100 $ (257,000) -43.26% Fund 010 Total $ 8,696,249 $ 10,560,500 $ 9,759,511 $ 11,397,300 $ 419,900 $ 11,817,200 $ 1,256,700 11.90% MOM MEI IMO MEM OM II 22 Clerk to the Board Finance and Board Minutes and Accounting Records Clerk of Board Clerk of Courts Fund (010) Goals To pre-audit all accounting and finance related transactions of the Board of County Commissioners to assure compliance -- with laws, ordinances, resolutions, and adopted policies; to account for all Board transactions in conformity with generally accepted accounting principles; to safeguard all County funds; to advise the Board of County Commissioners on finance and accounting matters and to maintain the BCC minutes and records. %of % of FY 02 Total Programs: FTE's Personnel Cost Dollars Finance and Accounting 31 89.34% $ 1,654,100 85.70% To enhance reporting of relevant financial information to managers, elected officials, and the general public on a timely basis. To further develop accounting policies and procedures regarding internal controls for cash receipts,cash disbursements, tangible personal property,etc. Minutes and Records 3.7 10.66% $ 275,900 14.30% Maintenance of BCC minutes and records. Sub Total 34.7 100.00% $ 1,930,000 100.00% Expanded Services: Finance and Accounting 2 5.38% $ 70,100 3.49% Includes an Office Assistant and an Accountant I Minutes and Records 0.5 1.34% $ 10,000 0.50% Includes .5 Minutes Clerk Grand Total 37.2 100.00% $ 2,010,100 100.00% 23 Clerk of Board(Cont.) Clerk of Courts Fund(010) FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget _ Appropriation Unit Exp/Rev Budget Exp/Rev Service Service Budget Change Personal Services $ 1,275,252 $ 1,500,600 $ 1,456,700 $ 1,674,200 $ 75,800 $ 1,750,000 16.62% Operating Expenses $ 198,440 $ 205,300 $ 199,766 $ 209,500 $ 1,000 $ 210,500 2.53% Capital Outlay $ 14,167 $ 16,400 $ 11,400 $ 46,300 $ 3,300 $ 49,600 202.44% — Total Appropriations $ 1,487,859 $ 1,722,300 $ 1,667,866 $ 1,930,000 $ 80,100 $ 2,010,100 16.71% Revenues — Fees $ 52,345 $ 65,500 $ 37,400 $ 53,000 $ - $ 53,000 -19.08% Total Revenues $ 52,345 $ 65,500 $ 37,400 $ 53,000 $ - $ 53,000 -19.08% Permanent Positions 33.5 34.5 34.5 34.7 2.5 37.2 7.83% — This budget includes the Finance and Accounting and Board Minutes and Records Departments. A -- comparison of this department's funding sources for FY 01 and FY 02 are as follows: Current Expanded Source FY 01 FY 02 Services Total Deparmental Revenue $ 4,500 $ - $ - $ - Clerk Fees $ - $ - $ - $ - Board Transfer $ 1,767,800 $ 1,930,000 $ 80,100 $ 2,010,100 — Total $ 1,772,300 $ 1,930,000 $ 80,100 $ 2,010,100 Although the Board Minutes and Records Department generates revenue via fees, these two departments are solely Clerk to the Board functions and are funded 100 percent from transfer. — Forecast 00/01: Revenues are down significantly due to the Board's Agenda being available on the World Wide Web. Based on historical trends, total expenditures are expected to be approximately$54,434. This is primarily due to attrition. Forecast 01/02: Current expenditures increased by$207,700 which is attributable to the significant increase in health — care and the final phase of the 2000 pay plan adjustment. The significant increase in capital is due to three primary issues that will be affecting the Finance Department: * Government Accounting Standards Board Statement 34, — * Article V of the State Constitution implementation, * Implementation of a new financial management system. Expanded 01/02: Includes an Office Assistant I and an Accountant I in the Finance and Accounting Department and .5 Minutes Clerk in the Board Minutes and Records Department. Both of these positions are fully funded by the General fund. Certain of these positions are driven by the implementation of the new — software package. 24 Clerk to the Board Finance and Accounting FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change Personal Services $ 1,148,611 $ 1,349,900 $ 1,323,500 $ 1,500,000 $ 65,800 $ 1,565,800 15.99°, Operating Expenses $ 115,117 $ 108,700 $ 103,400 $ 112,800 $ 1,000 $ 113,800 4.69° Capital Outlay $ 14,167 $ 11,400 $ 11,400 $ 41,300 $ 3,300 $ 44,600 291.23° Total Appropriations $ 1,277,896 $ 1,470,000 $ 1,438,300 $ 1,654,100 $ 70,100 $ 1,724,200 17.29° FTE's 30 31 31 31 2 33 6.45° 25 *fit, a t" ,-- FY 2000 FY 2001 Forecast Forecast Expanded J' Total' Increase/ Peiceat Center.';1" r ll, n - Actual Budget FY 2001 FY 2002 Services Proposed (Decrease) Change Finance and Accounting Personal Services 310110 512100 REGULAR SALARIES $ 869,580 $ 1,000,600 $ 990,000 $ 1,105,400 S 49,100 $ 1,154,500 $ 153,900 15.389 310110 514100 OVERTIME $ 20,513 $ 15,000 $ 18,000 $ 17,500 $ 500 $ 18,000 $ 3,000 20.00'1 310110 521100 SOCIAL SECURITY MATCHING $ 66,733 $ 77,600 $ 77,200 $ 86,400 $ 3,700 5 90,100 $ 12,500 16.1 19 310110 522100 RETIREMENT-REGULAR $ 88,696 $ 103,000 $ 104,000 $ 103,400 $ 4,500 $ 107,900 5 4,900 4.76° 310110 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 99,285 $ 145,200 $ 127,000 $ 181,400 $ 8,000 $ 189,400 $ 44,200 30.44° 310110 523160 LIFE PREMIUM $ (117) $ 3,500 $ 3,600 $ 4,000 S - $ 4,000 $ 500 14.29° 310110 524100 WORKER'S COMPENSATION-REGULAR S 3,921 $ 4,800 $ 3,500 $ 1,700 S - $ 1,700 $ (3,100) -64,580 310110 525100 UNEMPLOYMENT COMPENSATION $ - $ 200 $ 200 $ 200 5 - $ 200 $ - 0.00° Total Personal Services $ 1,148,611 $ 1,349,900 S 1,323,500 S 1,500,000 $ 65,800 $ 1,565,800 $ 215,900 15.99° Operating Expenses - °"' 310110 631990 OTHER PROFESSIONAL FEES $ - $ 500 $ 400 $ 500 $ - $ 500 $ - 0.000 310110 634999 OTHER CONTRACTUAL SERVICES S 1,746 $ 800 $ 5,000 $ 5,000 5 - S 5,000 S 4,200 525.00° 310110 640200 MILEAGE REIMBURSEMENT-REGULAR $ - $ 300 $ 300 $ 300 $ - $ 300 $ - 0.000 310110 640390 PER DIEM-OTHER CHARGES $ 89 S - $ - $ - $ - $ - S - 0.00° 310110 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ 7,111 $ 7,000 $ 7,000 $ 8,000 $ - S 8,000 S 1,000 14.290 iiii... 310110 640310 OUT OF COUNTY TRAVEL-REGULAR BUSINESS $ - $ 400 $ 300 $ 500 $ - $ 500 $ 100 25.00° 310110 640410 MOTOR POOL RENTAL CHARGE $ 622 $ 100 $ - S 100 $ - $ 100 $ - 0.00°0 310110 641100 TELEPHONE-BASE COST $ 4,935 $ 1,700 5 1,300 S - $ 300 $ 300 $ (1,400) -82,350 310110 641200 TELEPHONE-TOLL CALLS $ 260 $ 600 $ 2,000 $ 2,000 $ - $ 2,000 $ 1,400 233.33°i: 310110 641210 FAX CHARGES $ - $ 400 S 400 $ 400 S - $ 400 $ - 0-000 IMMM 310110 641300 TELEPHONE-INSTALLATIONS $ - S - S 500 $ - $ 100 $ 100 5 100 100.000 310110 641900 TELEPHONE-ALLOCATED $ 4,511 $ 9,000 $ 9,000 S 9,000 $ 300 $ 9,300 $ 300 3.33°r 310110 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 11,239 S 9,000 $ 8,000 5 9,000 $ - $ 9,000 $ - 0.000 310110 644600 RENT-EQUIPMENT $ 4,965 $ 3,000 $ 1,500 $ 2,500 $ - S 2,500 $ (500) -16.67° 310110 644620 LEASE-EQUIPMENT $ 21,058 $ 31,000 S 31,000 $ 31,000 $ - $ 31,000 $ - 0.00° ^... 310110 646180 BUILDING R&M-ISF BILLING $ 139 $ - $ - $ - S - $ - $ - 0.00°i 310110 646445 FLEET NON-MAINTENANCE ISF PARTS&SUBL $ 146 $ - $ - $ - $ - $ - $ - 0.00° 310110 646710 OFFICE EQUIPMENT R&M S 6,963 $ 3,000 S 5,000 S 4,500 $ - 5 4,500 $ 1,500 50.000° 310110 646910 DATA PROCESSING EQUIPMENT R&M $ - S 1,000 $ 500 S 500 S - $ 500 $ (500) -50.000. 310110 647110 PRINTING&JOR BINDING-OUTSIDE VENDORS $ 8,081 $ 10,400 5 3,000 S 8,000 S - S 8,000 $ (2,400) -23.08° ,.... 310110 647230 MICROFICHE SERVICES(COM)OUTSIDE VENDOR $ 2,215 S 1,300 $ 1,300 $ 1,300 S - 5 1,300 $ - 0.000 310110 648160 OTHER ADS $ 1,330 S 300 $ 1,000 5 500 $ - $ 500 S 200 66.670. 310110 649990 OTHER MISCELLANEOUS SERVICES $ 331 S 200 $ 100 S 100 $ - $ 100 S (100) -50.000. 310110 651110 OFFICE SUPPLIES-GENERAL $ 21,888 5 14,000 $ 14,000 S 15,500 S - S 15,500 $ 1,500 10.710 310110 651210 COPYING CHARGES $ - $ 1,500 $ 1,000 S 500 5 - $ 500 5 (1,000) -66,670 310110 651910 MINOR OFFICE EQUIPMENT $ 3,000 $ 900 $ 500 5 1,000 5 200 $ 1,200 $ 300 33.330. 310110 651930 MINOR OFFICE FURNITURE $ - $ 100 $ 100 5 100 S 100 $ 200 $ 100 100.000 310110 651950 MINOR DATA PROCESSING EQUIPMENT S 2,407 $ 700 $ 400 5 500 S - $ 500 $ (200) -28,570 310110 652910 MINOR OPERATING EQUIPMENT S 280 $ 100 $ 100 $ 100 $ - 5 100 $ - 0.00° 310110 652920 COMPUTER SOFTWARE UNDER 5500 $ 1,324 $ 700 $ 500 $ 700 $ - $ 700 $ - 0.000. 310110 652990 OTHER OPERATING SUPPLIES $ 666 $ 1,200 S 700 $ 700 5 - $ 700 5 (500) -41,670 ono 310110 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 5 2,261 5 3,000 S 2,500 $ 3,500 5 - 5 3,500 $ 500 16.670 310110 654210 DUES&MEMBERSHIPS $ 1,463 $ 2,000 $ 1,500 5 2,000 S - $ 2,000 5 - 0.00°, 310110 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 5 6,087 $ 4,500 S 4,500 $ 5,000 $ - 5 5,000 $ 500 11.119 Total Operating Expenses $ 115,117 S 108,700 $ 103,400 S 112,800 $ 1,000 S 113,800 $ 5,100 4.690 m.. Capital Expenses 310110 764360 OFFICE EQUIPMENT $ 14,167 5 3,700 5 3,700 5 3,500 $ 700 $ 4,200 $ 500 13510 310110 764900 DATA PROCESSING EQUIPMENT $ - $ 7,700 $ 7,700 5 37,800 $ 2,600 $ 40,400 $ 32,700 424.680 Total Capital Expenses S 14,167 $ 11,400 $ 11,400 S 41,300 5 3,300 $ 44,600 $ 33,200 291.23° Total Finance and Accounting $ 1,277,896 $ 1,470,000 $ 1,438,300 $ 1,654,100 $ 70,100 $ 1,724,200 $ 254,200 17.29° 1..111 26 Clerk to the Board Board Minutes and Records FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change Personal Services $ 126,640 $ 150,700 $ 133,200 $ 174,200 $ 10,000 $ 184,200 22.23° Operating Expenses $ 83,323 $ 96,600 $ 96,366 $ 96,700 $ - $ 96,700 0.10° Capital Outlay $ - $ 5,000 $ - $ 5,000 $ - $ 5,000 0.00° Total Appropriations $ 209,963 $ 252,300 $ 229,566 $ 275,900 $ 10,000 $ 285,900 13.32°, FTE's 3.5 3.5 3.5 3.7 0.5 4.2 20.00° 27 Cost Object FY 2000 FY 2001 Received Forecast Forecast Increase/ Percent Center Code Description Actual Budget 31-Ian-01 FY 200E FY 2002 (Decrease) Change Board Minutes and Records 310115 341442 COPIES S 2,052 $ 1,000 $ 1,443 $ 3,500 $ 3,500 $ 2,500.00 250.00% 310115 341490 MISCELLANEOUS $ 47,943 $ 60,000 $ 13,169 $ 30,000 $ 45,000 $ (15,000.00) -25.00% Total Board Minutes and Records $ 49,995 $ 61,000 $ 14,612 $ 33,500 $ 48,500 $ (12,500 00) -20.49% Ethics Ordinance Unit 310116 341981 LOBBYIST $ 2,350 $ 4,500 $ 1,375 $ 3,900 $ 4,500 $ - 0.00% .�. Total Ethics Ordinance Unit $ 2,350 $ 4,500 $ 1,375 $ 3,900 $ 4,500 $ - 0.00% 28 Contt> °*' .- FY 2000 FY 2001 Forecast Forecast ' Expanded Total Increase/ Percent Center �,Lo ;,de -'tea .v ption Actual Budget FY 2001 FY 2002 Services Proposed (Decrease) Change Board Minutes and Records Personal Services 310115 512100 REGULAR SALARIES S 97,811 $ 112,000 $ 103,000 $ 134,300 $ 8,600 $ 142,900 $ 30,900 27.59% 514100 OVERTIME $ 109 $ - $ - $ - $ - $ - $ - 0.00% 310115 521100 SOCIAL SECURITY MATCHING $ 7,406 $ 8,600 5 7,900 $ 10,400 $ 700 $ 11,100 $ 2,500 29.07% 310115 522100 RETIREMENT-REGULAR S 9,818 $ 11,400 $ 9,800 $ 12,600 $ 700 $ 13,300 $ 1,900 16.67% 310115 523150 LIFE&HEALTH AGGREGATE PREMIUM 5 11,086 S 17,800 $ 12,000 $ 16,200 $ - $ 16,200 $ (1,600) -8.99% 310115 523160 LIFE PREMIUM $ - $ 400 $ 400 $ 500 $ - $ 500 $ 100 25 00% -.' 310115 524100 WORKERS COMPENSATION-REGULAR $ 409 $ 500 5 100 $ 200 S - S 200 $ (300) -60.00% Total Personal Services $ 126,640 S 150,700 $ 133,200 $ 174,200 $ 10,000 $ 184,200 $ 33,500 22.23% Operating Expenses 310115 634999 OTHER CONTRACTUAL SERVICES $ 69,432 $ 75,000 $ 82,303 $ 80,000 $ - $ 80,000 $ 5,000 - 6.67% 310115 641200 TELEPHONE-TOLL CALLS $ 28 $ 100 $ 8 $ l00 $ - $ 100 $ - 0.00% 310115 641900 TELEPHONE-ALLOCATED $ 1,127 $ 1,000 $ 300 S 800 $ - $ 800 $ (200) -20.00% 310115 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 378 $ 1,200 $ 310 $ 500 $ - $ 500 $ (700) -58.33% 310115 644600 RENT-EQUIPMENT 5 1,862 $ 1,500 $ 442 $ 1,000 $ - $ 1,000 $ (500) -33.33% 310115 646710 OFFICE EQUIPMENT R&M $ 3,290 $ 7,500 $ 5,655 $ 6,000 $ - $ 6,000 $ (1,500) -20.00% . i 310115 646910 DATA PROCESSING EQUIPMENT R&M $ - $ 200 $ - $ - $ - $ - $ (200) -100.00% 310115 648110 LEGAL ADS $ 713 $ 800 $ 2,432 $ 2,500 $ - $ 2,500 $ 1,700 212.50% 310115 648160 OTHER ADS $ - $ 500 $ 1,350 $ 1,000 $ - $ 1,000 $ 500 100 00% 310115 651110 OFFICE SUPPLIES-GENERAL $ 904 $ 800 $ 257 S 500 $ - $ 500 $ (300) -37.50% 310115 651210 COPYING CHARGES $ 100 $ 100 $ 42 $ 100 $ - $ 100 $ - 0.00% ... 310115 651910 MINOR OFFICE EQUIPMENT $ - $ 700 S 292 $ 500 $ - S 500 $ (200) -28 57% 310115 651930 MINOR OFFICE FURNITURE $ - $ 300 $ 125 $ 300 $ - $ 300 $ - 0.00% 310115 651950 MINOR DATA PROCESSING EQUIPMENT $ - $ 500 $ 208 $ 500 $ - S 500 $ - 0.00% 310115 652830 MICROFILM SUPPLIES&PROCESSING $ 5,039 $ 4,800 5 2,000 $ 2,000 S - $ 2,000 $ (2,800) -58.33% 310115 652990 OTHER OPERATING SUPPLIES $ 134 $ 300 S 100 S 100 $ - $ 100 $ (200) -66.67% 310115 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 316 S 1,000 5 417 $ 500 S - $ 500 S (500) -50.00% ' 310115 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ - $ 300 S 125 $ 300 $ - $ 300 $ - 0.00% Total Operating Expenses $ 83,323 $ 96,600 S 96,366 $ 96,700 $ - $ 96,700 $ 100 0.10% Capital Expenses .... 310115 764360 OFFICE EQUIPMENT S - S 2,000 $ - $ 2,000 S - $ 2,000 $ - 0.00"/ 310115 764900 DATA PROCESSING EQUIPMENT $ - $ 2,000 $ - $ 2,000 S - $ 2,000 $ - 0.00% 310115 764950 SOFTWARE-GENERAL $ - $ 1,000 $ - $ 1,000 S - $ 1,000 $ - 0.00% Total Capital Expenses $ - $ 5,000 S - $ 5,000 S - $ 5,000 $ - 0.00% Total Board Minutes and Records $ 209,963 $ 252,300 $ 229,566 S 275,900 $ 10,000 $ 285,900 S 33,600 13 32% • • 29 I TRA TI A Administration and Internal Audit Administration Bookkeeping Internal Audit Administration &Internal Audit Clerk of Courts Fund(010) Goals To efficiently and effectively manage and direct the performance of the Clerk to the Board and the Clerk to the Courts legal and constitutional duties. %of %of FY 02 Total Programs: FTE's Personnel Cost Dollars Administration 4 23.88% $639,600 50.15% Bookkeeping 8.75 52.24% $371,300 29.11% Internal Audit 4 23.88% $264,600 20.74% Subtotal 16.75 100.00% $1,275,500 100.00% Expanded Services: - Administration 1 5.19% $25,000 1.82% Staff Assistant Bookkeeping 0.5 2.60% $10,000 0.73% .5 Fiscal Specialist Internal Audit 1 5.19% $59,700 4.36% - Internal Auditor II Grand Total 19.25 100.00% $1,370,200 100.00% 30 • Administration &Internal Audit(Cont.) Clerk of Courts Fund (010) — FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp/Rev Budget Exp/Rev Service Service Budget Change Personal Services $986,592 $1,051,500 $1,040,100 $1,016,200 $94,700 $1,110,900 5.65% Operating Expenses $258,761 $230,000 $190,273 $221,000 $0 $221,000 -3.91% Capital Outlay $200,692 $47,900 $41,200 $38,300 $0 $38,300 -20.04% Total Appropriations $1,446,045 $1,329,400 $1,271,573 $1,275,500 $94,700 $1,370,200 3.07% Revenues Fee Collections $4,679,635 $4,166,000 $521,374 $449,700 $0 $449,700 -89.21% Total Revenues $4,679,635 $4,166,000 $521,374 $449,700 $0 $449,700 -89.21% Permanent Positions 18.5 18.75 18.75 16.75 2.5 19.25 2.67% A comparision of this department's funding sources for FY 01 and FY 02 are as follows: — Current Expanded Source FY 01 FY 02 Services Total Deparmental Revenue $ - Clerk Fees $ 576,000 $ 550,500 $ 40,900 $ 591,400 Board Transfer $ 753,400 $ 725,000 $ 53,800 $ 778,800 Total $ 1,329,400 $ 1,275,500 $ 94,700 $ 1,370,200 Forecast 00/01: During FY 2001, several positions that were historically charged to Administration, were allocated to — the direct areas of responsibility. This includes the Director of Courts and the Clerk's Executive Assistant. The positions were allocated, however for the remaining of FY 2001, charges were still applied against Administration. Based on historical trends and current spending patterns total expenditures are forecast to be within $57,827 of appropriations. As is highlighted throughout this budget, revenue has been redistributed to the originating departments. This is primarily to assist with the implementation of the Article V revision to the State Constitution. Forecast 01/02: Current expenditures decreased $53,900 due to the reallocation of the aforementioned positions. I — This also impacts operating and capital expenses which are expected to decrease by 3.91 percent and 20.04 percent, respectively. — Expanded 01/02: Expanded services includes a Staff Assistant, an Internal Auditor II, and .5 Fiscal Specialist. The impact to the Board's General Fund for expansion is $53,800. 31 Administration&Internal Audit Clerk's Administration FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change Personal Services $ 590,372 $ 534,300 $ 552,500 $ 444,200 $ 25,000 $ 469,200 -12.18` Operating Expenses $ 233,100 $ 189,100 $ 156,350 $ 179,200 $ - $ 179,200 -5.24' Capital Outlay $ 200,692 $ 18,000 $ 12,500 $ 16,200 $ - $ 16,200 -10.00' Total Appropriations $ 1,024,164 $ 741,400 $ 721,350 $ 639,600 $ 25,000 $ 664,600 -10.36' FTE's 6 6 6 4 1 5 -16.67' 32 .011 .... Cost ;Object = FY 2000 FY 2001 - Received Forecast Forecast Increase/ " pkith',, Centex ' _ ;-Corte '_` ; iptio -. Actual' Budget 31-Jan-01 FY 2001 FY 2002 (Decrease) Change-8 Clerk's Administration 321210 341100 RECORDING OF LEGAL INSTRUMENTS $ 1,809,312 $ 1,729,700 $ 7,964 $ 8,000 $ - $ (1,729,700.00) -100.00% 321210 341120 DOCUMENTARY STAMP COMMISSIONS $ 739,993 $ 650,000 $ - $ - $ - $ (650,000.00) -100.00% 321210 341140 SERVICE CHARGE FOR MYLAR COPES $ - $ 100 $ - $ - $ - $ (100.00) -100.00% 321210 341410 POSTAGE-DOCUMENTS $ 11,149 $ 12,000 $ 158 $ 475 $ 200 $ (11,800 00) -98.33% 321210 341440 SALES OF XEROX MICROFILM COPIES $ 12,750 $ 13,600 $ - $ - $ 500 $ (13,100.00) -96.32% 321210 341442 COPIES $ 127,953 $ 120,000 5 419 $ 1,257 5 17,500 $ (102,500.00) -85.42% "'O 321210 341443 VALUE ADJUSTMENT PETITION $ 2,050 $ - $ - $ - $ - $ - 0.00 321210 341490 MISCELLANEOUS $ 88,643 $ 109,000 $ 3,066 $ 9,199 $ 25,500 $ (83,500.00) -76.61% 321210 341700 WITNESS FEE AND MILEAGE FEE REFUNDS $ 6 5 - S - S - $ - $ - 000% 321210 341705 TRAFFIC FINES $ 60,322 $ 52,000 $ 179 $ 200 $ - $ (52,000 00) -100.00% 321210 341706 PARKING FINES $ 5 $ 100 $ - $ - $ - $ (100.00) -100.00% MIMI 321210 341715 FORECLOSURE SALE FEES $ 12,760 $ 11,000 $ - $ - $ - $ (11,000.00) -100.00% 321210 341717 CLERK FEE-MISDEMEANOR $ 6,406 $ 6,000 $ 26 $ 50 $ - $ (6,00000) -10000% 321210 341718 CLERKS FEE-TRAFFIC MISDEMEANOR $ 12,248 $ 12,000 $ 17 $ 50 5 - $ (1200000) -100.00% 321210 341719 COUNTY CIVIL FILING FEE $ 75,841 $ 75,000 $ 490 $ 500 $ - $ (75,000 00) -100 00% 321210 341720 COUNTY FILING FEE SMALL CLAIMS $ 68,383 $ 68,000 $ 235 $ 250 $ - $ (68,000.00) -100.00% , .. 321210 341754 REGISTRY OF COURT SERVICE CHARGES $ 11,755 S 9,700 $ - $ - $ - $ (9,700.00) -100 00% 321210 341755 APPROVING BONDS-SERVICE CHARGE $ 73 $ 100 $ - $ - $ - $ (100 00) -100 00 321210 341756 MARRIAGE LICENSES $ 53,350 $ 51,000 $ 242 $ 250 $ - $ (51,000.00) -100.00% 321210 341758 TAX DEED SALES $ 14,890 $ 24,000 $ - $ - $ - $ (24,000.00) -100.00% 321210 341767 PROBATE CHARGES CIRCUIT FEES $ 88,527 $ 92,000 $ 257 $ 250 $ - $ (92,000.00) -100.00% ,.., 321210 341768 GUARDIAN AUDIT FEE $ 14,744 $ 18,900 $ 60 $ 100 $ - $ (18,900.00) -100.00% 321210 341770 CLERK FEE-FELONY $ 5,804 $ 8,000 $ 7 $ 25 $ - $ (8,000.00) -100.00% 321210 341772 INFORMATION SYSTEM FEES CIRCUIT $ 34,349 $ 38,000 $ 2,196 $ 2,200 $ - $ (38,000.00) -10000% 321210 341773 JUVENILE DISBURSEMENT FEES CIRCUIT $ 151 $ 200 $ 146 $ 150 5 - $ (200.00) -100 00% 321210 341774 PASSPORT FEES CIRCUIT $ 96,645 $ 76,000 S 315 $ 325 $ - $ (76,000.00) -100,00% 321210 341776 PREPARATION OF APPEAL FEES CIRCUIT $ 25,038 5 24,000 $ 437 $ 450 $ - $ (24,000.00) -100 00/ 321210 341778 HOME SOLICITATION $ 2 S - $ - $ - $ - $ 0 00% 321210 341779 MARRIAGE CEREMONY PERFORMED $ 8,524 $ 10,100 S 40 $ 50 $ - $ (10,100 00) -100 00% 321210 341910 ADMINISTRATIVE SERVICES $ 11,824 $ 10,000 S 4,543 $ 13,629 5 12,000 $ 2,000.00 20.00% 321210 345524 ADMINISTRATIVE FEE $ 110,145 $ 99,000 S (96) $ (96) $ - $ (99,000.00) -100.00% . . 321210 345525 DISMISSAIJREINSTATMENT FEES $ 28,427 $ 30,000 5 15 $ 15 S - $ (30,000.00) -100.00% 321210 345526 CLERK FEE FOR RESTITUTION PAYMENTS $ (4,955) S - $ 134 $ 135 $ - $ - 0.00% 321210 348410 FILING FEES $ 159,113 $ 157,000 $ 2,426 $ 2,500 $ - $ (157,000.00) -100.00% 321210 348411 APPEAL FILING FEE $ 9,315 $ 9,000 $ 75 $ 75 S - $ (9,000.00) -100.00% 321210 348420 SERVICES CHARGES $ 52,594 $ 42,000 $ 772 $ 1,000 $ - $ (42,000.00) -100.00°/ 321210 348421 POSTAGE $ 371 $ 400 $ - $ - $ 500 $ 100.00 25.00% 321210 348428 REGISTRY FEE $ 138 $ 100 $ 2 S 5 $ - $ (100.00) -100.00% 321210 348429 MISCELLANEOUS CHARGES $ 23,364 $ 28,000 S 77 $ 231 $ 13,500 $ (14,500.00) -51.79% 321210 348480 CHILD SUPPORT $ 501,222 $ 270,000 $ 141,125 $ 141,100 $ - $ (270,000.00) -100.00% 321210 354310 COURT SETTLEMENT-CLERK OF COURTS $ 5,513 $ - S - $ - $ - $ - 0 00% 321210 361310 INTEREST-CLERK REGISTRY FUNDS $ 400,890 $ 310,000 S 160,083 $ 325,000 $ 380,000 $ 70,000.00 22.58% 321210 364420 FURNITURE,FIXTURE,EQUIPMENT LOSS INS $ - $ - $ 13,799 S 14,000 $ - 5 - 0.00.E Total Clerk's Administration $ 4,679,635 $ 4,166,000 $ 339,210 S 521,374 $ 449,700 $ (3,716,300.00) -89.21% • OEM Oimmi OMR 33 MINI MOM COSI ,, t�� T: FY 2000 0.) ., 'ti" ".' " � _ ;, �,� Y 't' ,',n�pG�1�, Increase/ Percent of Co^ dc, . Description = Actual dgu"'C44i S,- ,k a --O„r (Decrease) Chan e Clerk's Administration € Personal Services 321110 511100 SALARIES-ELECTED OFFICIALS $ 105,001 $ 110,000 S 33,328 $ 108,000 $ 118,000 $ - $ 118,000 $ 8,000 727 ."I 321110 512100 REGULAR SALARIES $ 342,564 $ 292,000 $ 102,595 $ 315,000 $ 217,400 $ 21,400 $ 238,800 S (53,200) -18.22' 321110 5131000 OTHER SALARIES AND WAGES $ 15,340 $ - S - S - $ - $ - 5 - $ 0 00, - 321110 514100 OVERTIME 5 2,378 $ - $ 21 $ 100 $ - $ - $ - $ - 0.00, 321110 521100 SOCIAL SECURITY MATCHING S 33,044 $ 30,800 $ 8,927 S 32,400 S 26,000 $ 1,600 5 27,600 $ (3,200) -10.39' 321110 522100 RETIREMENT-REGULAR $ 36,079 $ 29,600 $ 10,677 $ 32,000 $ 22,800 $ 2,000 $ 24,800 5 (4,800) -16.22' i+ 321110 522500 RETIREMENT-ELECTED OFFICALS 5 18,769 $ 26,400 $ 5,662 5 26,000 $ 20,000 $ - $ 20,000 $ (6,400) -24 24' 321110 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 35,384 $ 41,500 S 11,242 $ 35,000 S 32,000 $ - $ 32,000 $ (9,500) -22.89' 321110 523160 LIFE PREMIUM $ - $ 1,500 $ - 5 1,500 $ 1,200 $ - 5 1,200 $ (300) -20.00' 321110 524100 WORKER'S COMPENSATION-REGULAR $ 1,814 $ 1,900 S 467 $ 1,900 $ 6,200 $ - $ 6,200 $ 4,300 226.32' 321110 525100 UNEMPLOYMENT COMPENSATION $ - $ 600 S - $ 600 $ 600 $ - $ 600 S 000' Total Personal Services $ 590,372 $ 534,300 $ 172,920 $ 552,500 $ 444,200 $ 25,000 $ 469,200 $ (65,100) -12.18'. Operating Expenses 321110 631100 LEGAL FEES $ 7,489 $ 15,000 S 2,459 $ 13,000 $ 15,000 $ - $ 15,000 $ - 0.00' 321110 634801 SUBPOENA SERVICES $ 110 $ 300 $ - $ 200 $ 200 $ - $ 200 $ (100) -33.33': ^... 321110 634999 OTHER CONTRACTUAL SERVICES $ 86,821 $ 20,000 $ 6,217 5 20,000 $ 20,000 $ - $ 20,000 $ - 0.00' 321110 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVE $ 9,040 $ 12,000 $ 2,723 $ 11,500 $ 12,000 S - S 12,000 $ 0.00° 321110 640310 OUT OF COUNTY TRAVEL-REGULAR BUSINESS $ - $ 3,000 $ - S 2,500 S 2,500 S - $ 2,500 $ (500) -16.67" 321110 640390 PER DIEM-OTHER CHARGES $ 1,967 $ 3,000 $ 1,134 $ 3,000 $ 3,000 $ - $ 3,000 $ _ 000° 321110 640400 MOTOR POOL MILEAGE CHARGES S - 5 1,500 $ - $ 750 $ 1,000 $ - $ 1,000 $ (500) -33.33 11.I.• 321110 640410 MOTOR POOL RENTAL CHARGE $ 7,304 $ 5,000 $ 1,507 $ 4,100 $ 5,000 $ - $ 5,000 $ - 000, 321110 641100 TELEPHONE-BASE COST $ 2,333 $ 500 $ - $ 2,300 $ 2,400 $ - $ 2,400 S 1,900 380.00' 321110 641200 TELEPHONE-TOLL CALLS $ 1,354 $ 2,000 5 235 $ 1,500 $ 1,700 S - $ 1,700 5 (300) -15.00'. 321 110 641210 FAX CHARGES $ - $ 200 S 104 $ 200 $ 200 $ - $ 200 $ - 0.00' 321110 641300 TELEPHONE-INSTALLATIONS $ 1,674 $ 1,800 $ 469 $ 1,700 $ 1,500 $ - 5 1,500 $ (300) -16.67' ,iv, 321110 641400 TELEPHONE-DIRECT LINE $ - $ - $ 768 $ 1,500 $ 1,500 $ - $ 1,500 5 1,500 100.00' 321110 641900 TELEPHONE-ALLOCATED $ 3,438 5 2,000 $ 1,506 $ 3,500 S 3,500 $ - $ 3,500 $ 1,500 75.00° 321110 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 11,951 $ 25,000 $ 3,369 S 17,500 $ 20,000 $ - $ 20,000 $ (5,000) -20.00' 321110 644600 RENT-EQUIPMENT S 2,549 $ 3,000 $ - $ 2,700 $ 2,800 $ - 5 2,800 $ (200) -6.67° 321110 644620 LEASE-EQUIPMENT $ 2,142 $ 3,000 $ 1,034 $ 2,500 $ 2,800 $ - $ 2,800 $ (200) -6.67° mi. 321110 645260 AUTO INSURANCE $ 600 $ 700 $ - S 700 $ 1,200 $ - $ 1,200 $ 500 71.43° 321110 645490 EMPLOYEE NOTARY BONDS $ - $ 200 S - $ 200 $ 200 $ - $ 200 $ - 0.00° 321110 646180 BUILDING R&M-I.S.F.BILLINGS $ 995 $ 3,000 $ - $ 1,500 $ 2,000 $ - $ 2,000 $ (1,000) -33.33° 321110 646410 AUTOS&TRUCKS R&M-OUTSIDE VENDORS $ 411 $ 500 $ - $ 500 $ 500 $ - $ 500 $ - 0.00° 321110 646445 FLEET NON-MAINTENANCE ISF-PARTS&SUBL S 890 $ 200 5 112 $ 200 $ 700 $ - 5 700 $ 500 250.00° 321110 646710 OFFICE EQUIPMENT R&M $ 2,976 $ 5,000 $ 1,130 $ 4,500 $ 5,000 $ - $ 5,000 $ 0.00° - 321110 647110 PRINTING&JOR BINDING-OUTSIDE VENDORS $ 6,078 $ 5,000 $ - $ 1,300 $ 4,000 $ - 5 4,000 $ (1,000) -20.00° 321110 647230 MICROFICHE SERVICES(COM)OUTSIDE VENDOF $ - $ 1,500 $ - $ 1,200 $ 1,300 $ - $ 1,300 $ (200) -13 33° 321110 648110 LEGAL ADS $ 120 $ 1,000 $ - $ 500 $ 700 $ - 5 700 5 (300) -30.00° 321110 648160 OTHER ADS $ 2,534 $ 2,500 $ 293 S 1,500 $ 2,500 $ - $ 2,500 $ - 0.00° 321110 649930 CREDIT CARD DISCOUNT FEE $ 6,228 $ 5,000 $ 1,800 $ 5,000 $ 6,000 $ - S 6,000 S 1,000 20.00° ! 321110 649990 OTHER MISCELLANEOUS SERVICES $ 1,022 $ 1,000 S 433 S 1,000 $ 700 $ - 5 700 $ (300) -30.00° 321110 651110 OFFICE SUPPLIES-GENERAL $ 12,175 $ 18,000 $ 3,298 $ 12,000 $ 14,000 $ - $ 14,000 $ (4,000) -22.22° 321110 651210 COPYING CHARGES $ 41 $ 500 $ - $ 200 $ 300 $ - $ 300 $ (200) -40.00° 321110 651910 MINOR OFFICE EQUIPMENT $ 448 $ 800 S 160 S 600 $ 500 $ - 5 500 $ (300) -37.50° 321110 651930 MINOR OFFICE FURNITURE $ 3,440 $ 20,000 $ - $ 12,000 $ 15,000 $ - $ 15,000 $ (5,000) -25.00° ' ' 321110 651950 MINOR DATA PROCESSING EQUIPMENT S 17,499 $ 500 $ (5) $ 500 $ 2,000 $ - $ 2,000 $ 1,500 300.00° 321110 652210 FOOD-OPERATING SUPPLIES $ 2,613 $ 2,700 $ 2,500 $ 2,500 S 2,700 S - $ 2,700 $ - 0.00' 321110 652910 MINOR OPERATING EQUIPMENT $ - 5 1,000 $ - $ 750 $ 1,000 $ - $ 1,000 $ - 000° 321110 652920 COMPUTER SOFTWARE UNDER$500 $ 19,264 $ 1,000 $ - $ 750 $ 800 $ - $ 800 $ (200) -2000' 321110 652990 OTHER OPERATING SUPPLIES $ 716 $ 700 S 194 $ 500 S 500 $ - $ 500 S (200) -28.57° '^ 321110 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 10,094 $ 8,000 5 1,900 $ 7,500 S 9,000 $ - $ 9,000 $ 1,000 12.50° 321110 654210 DUES&MEMBERSHIPS $ 690 $ 7,500 $ 7,379 $ 7,500 $ 8,000 $ - $ 8,000 $ 500 6.67° 321110 654310 TUITION $ - $ 500 $ - $ - $ - $ - $ - $ (500) -100.00° 321110 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 6,093 $ 5,000 S 1,030 $ 5,000 S 5,500 5 - $ 5,500 $ 500 10 00° Total Operating Expenses $ 233,100 $ 189,100 $ 41,749 $ 156,350 $ 179,200 $ - $ 179,200 $ (9,900) -524° ! Capital Expenses 321 110 764310 OFFICE FURNITURE $ 137 S - $ - $ - $ - S - S - $ - 0009 321110 764360 OFFICE EQUIPMENT $ 3,471 $ 12,000 $ - $ 8,000 5 10,000 $ - $ 10,000 $ (2,000) -16 67° 321110 764900 DATA PROCESSING EQUIPMENT 5 197,084 $ 4,000 $ - $ 3,000 $ 5,200 $ - $ 5,200 S 1,200 30.00° vi. 321110 764950 SOFTWARE-GENERAL $ - $ 2,000 $ - $ 1,500 $ 1,000 $ - $ 1,000 $ (1,000) -50.00° Total Capital Expenses $ 200,692 $ 18,000 S - $ 12,500 $ 16,200 5 - $ 16,200 $ - (1,800) -10.00° Total Clerk's Administration $ 1,024,164 $ 741,400 $ 214,669 $ 721,350 $ 639,600 $ 25,000 $ 664,600 $ (76,800) -10.36° nom W. .. 34 Administration&Internal Audit Clerk's Bookkeeping FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change Personal Services $ 245,669 $ 300,600 $ 285,700 $ 329,600 $ 10,000 $ 339,600 12.97' Operating Expenses $ 13,073 $ 23,200 $ 17,400 $ 24,100 $ - $ 24,100 3.88` Capital Outlay $ - $ 15,500 $ 15,500 $ 17,600 $ - $ 17,600 13.55` Total Appropriations $ 258,743 $ 339,300 $ 318,600 $ 371,300 $ 10,000 $ 381,300 12.38` FTE's 8.5 8.75 8.75 8.75 0.5 9.25 5.71 35 0. .... Cost Object FY 2000 FY 2001 Forecast Forecast Expanded Total Increaser Percent Center Code Description Actual Budget FY 2001 FY 2002 Services Proposed (Decrease) Change Bookkeeping Personal Services 321114 512100 REGULAR SALARIES S 186,651 $ 215,000 $ 210,000 S 234,900 $ 8,600 $ 243,500 $ 28,500 13.26% "'o 321114 514100 OVERTIME $ 1,401 $ 1,000 $ 900 $ 1,000 $ - $ 1,000 $ _ 0.00% 321114 521100 SOCIAL SECURITY MATCHING $ 13,959 $ 16,500 $ 16,200 $ 18,200 $ 700 $ 18,900 $ 2,400 14.55% 321114 522100 RETIREMENT-REGULAR $ 18,850 $ 21,900 $ 21,900 $ 21,800 $ 700 $ 22,500 $ 600 2.74% 321114 523150 HEALTH PREMIUM $ 24,025 $ 44,400 5 35,000 $ 52,400 $ - $ 52,400 $ 8,000 18.02% 321114 523160 LIFE PREMIUM - $ 115 $ 800 $ 800 5 900 $ - $ 900 $ 100 12.50% 0 .1 321114 524100 WORKERS'COMPENSATION-REGULAR 5 667 S 1,000 $ 900 $ 400 $ - $ 400 $ (600) -60.00% Total Personal Services $ 245,669 $ 300,600 $ 285,700 5 329,600 $ 10,000 $ 339,600 $ 39,000 12.97% Operating Expenses 321114 634999 OTHER CONTRACTUAL SERVICES $ 107 S - $ - $ - S - $ - S - - 0.00% 321114 640200 MILEAGE REIMBURSEMENT-REGULAR $ 87 $ - S - 5 300 5 - $ 300 $ 300 100.00% 321114 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVELO $ 1,057 $ 2,000 S 1,750 $ 2,000 $ - $ 2,000 $ - 0.00% 321114 640310 OUT OF COUNTY TRAVEL-REGULAR BUSINESS $ - $ 200 5 175 S 200 $ - S 200 $ - 0.00% 321114 641200 TELEPHONE-TOLL CALLS $ 3 $ 300 $ 275 $ 300 $ - 5 300 $ - 0.00% 321114 641900 TELEPHONE-ALLOCATED 5 641 $ 1,300 5 1,200 $ 1,300 5 - $ 1,300 $ - 0.00% M. 321114 641950 POSTAGE FREIGHT&UPS(WAS 642100) $ 702 $ 6,000 $ 1,700 $ 1,500 $ - $ 1,500 $ (4,500) -75.00% 321 114 646180 BUILDING R&M-ISF BILLINGS $ 124 $ - $ - $ - $ - g - $ - 0.00% 321114 646710 OFFICE EQUIPMENT R&M S 1,667 $ 1,000 $ 1,000 5 2,500 $ - $ 2,500 $ 1,500 150.00% 321114 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS $ 150 $ 300 5 400 $ 500 $ - $ 500 $ 200 66.67% 321114 647230 MICROFICHE SERVICES(COM)OUTSIDE VENDOR $ 978 $ 2,000 $ 2,200 $ 2,500 $ - $ 2,500 5 500 25.00% i .- 321114 648160 OTHER ADS $ - 5 1,000 $ 750 $ 1,500 $ - $ 1,500 5 500 50.00% 321114 651110 OFFICE SUPPLIES-GENERAL $ 5,143 5 4,500 5 4,600 $ 5,000 $ - $ 5,000 $ 500 11.11% 321114 651210 COPYING CHARGES $ 38 5 100 S - $ - $ - $ - $ (100) -100.00 321114 651910 MINOR OFFICE EQUIPMENT $ - $ 1,200 $ 1,200 $ 2,000 $ - $ 2,000 $ 800 66.67% 321114 651930 MINOR OFFICE FURNITURE $ - $. 400 $ 350 $ 400 $ - $ 400 $ - 0.00% 1111.• 321114 651950 MINOR DATA PROCESSING EQUIPMENT 5 225 $ 700 $ 500 $ 700 $ - $ 700 $ - 0.00 321114 652990 OTHER OPERATING SUPPLIES $ - $ - 5 100 $ 200 $ - $ 200 $ 200 100.00% 321114 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 532 5 700 5 450 $ 500 $ - 5 500 $ (200) -28.57% 321114 654210 DUES&MEMBERSHIP $ 182 $ - $ 500 $ 1,200 5 - $ 1,200 $ 1,200 100.00% 321114 654360 OTHER TRAINING/EDUCATIONAL EXPENSE $ 1,438 5 1,500 $ 250 $ 1,500 $ - S 1,500 $ - 0.00% p... Total Operating Expenses $ 13,073 $ 23,200 $ 17,400 $ 24,100 $ - $ 24,100 $ 900 3.88% Capital Expenses 321114 764360 OFFICE EQUIPMENT $ - $ - $ - $ 10,100 $ - $ 10,100 $ 10,100 100.00% 321114 764900 DATA PROCESSING EQUIPMENT $ - $ 15,500 $ 15,500 $ 7,500 $ - $ 7,500 $ (8,000) -51.61% Total Capital Expenses $ - $ 15,500 S 15,500 $ 17,600 $ - 5 17,600 $ 2,100 13.55% Total Bookkeeping $ 258,743 $ 339,300 $ 318,600 $ 371,300 $ 10,000 $ 381,300 $ 42,000 12.38% .r M. 111.0 • OEM OMNI 36 Administration &Internal Audit Internal Audit FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change — Personal Services $ 150,550 $ 216,600 $ 201,900 $ 242,400 $ 59,700 $ 302,100 39.47°, Operating Expenses $ 12,588 $ 17,700 $ 16,523 $ 17,700 $ - $ 17,700 0.00°, Capital Outlay $ - $ 14,400 $ 13,200 $ 4,500 $ - $ 4,500 -68.75°r ._ Total Appropriations $ 163,139 $ 248,700 $ 231,623 $ 264,600 $ 59,700 $ 324,300 30.40°r FTE's 4 4 4 4 1 5 25.00° 37 Cost Object ". FY 2000 FY 2001 Forecast Forecast Expanded Total l lncease l Pei cent Ge.ntea' ...r,.Code Description Actual Budget FY.2001 .. FY 2002 Services Proposed (Decrease) Change. Internal Audit Personal Services 321190 512100 REGULAR SALARIES $ 119,914 $ 170,000 $ 156,000 $ 185,700 $ 44,200 $ 229,900 $ 59,900 35.24% ... 321190 514100 OVERTIME $ - $ - $ 100 $ - $ - $ - $ - 0.00% 321190 521100 SOCIAL SECURITY MATCHING S 8,987 $ 13,000 $ 12,000 $ 14,400 $ 3,400 $ 17,800 $ 4,800 36.92% 321190 522100 RETIREMENT-REGULAR $ 12,045 $ 17,300 $ 16,000 $ 17,400 $ 4,000 $ 21,400 $ 4,100 23.70% 321190 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 9,056 $ 15,000 $ 16,600 S 24,000 $ 8,000 $ 32,000 $ 17,000 11333% 321190 523160 LIFE PREMIUM $ - $ 600 $ 600 $ 700 $ 100 $ 800 $ 200 33.33% "'. 321190 524100 WORKER'S COMPENSATION-REGULAR $ 549 $ 700 $ 600 $ 200 $ - $ 200 $ (500) -71.43% Total Personal Services 5 150,550 $ 216,600 S 201,900 $ 242,400 S 59,700 $ 302,100 $ 85,500 39.47% • Operating Expenses 321190 634999 OTHER CONTRACTUAL SERVICES $ - $ - $ 175 $ 200 $ - $ 200 $ 200 - 100.00% .... 321190 640200 MILEAGE REIMBURSEMENT-REGULAR $ 23 $ 300 $ 150 $ 300 $ - $ 300 $ - 000% 321190 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ 4,007 $ 6,000 $ 6,000 $ 6,000 $ - $ 6,000 $ 0.00% - 321190 640410 MOTOR POOL RENTAL CHARGE S 184 $ 200 $ 200 $ 200 $ - $ 200 $ - 0.00 321190 641900 TELEPHONE-ALLOCATED $ 1,039 $ 1,100 $ 1,200 $ 1,200 $ - $ 1,200 $ 100 9.09% 321190 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 34 $ - $ 20 $ - $ - $ - $ 100.00% - PM 321190 644600 RENT-EQUIPMENT $ 393 $ 500 $ 393 $ 500 S - $ 500 $ - 0.00% 321190 646910 DATA PROCESSING EQUIPMENT R&M $ - $ 200 $ 200 $ 200 .$ - $ 200 $ - 0.00% 321190 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS $ - $ 200 $ 200 $ 200 $ - $ 200 $ 0.00% - 321190 648160 OTHER ADS $ 431 $ 200 S 200 $ 200 S - $ 200 $ - 0.00% 321190 651110 OFFICE SUPPLIES-GENERAL $ 1,064 $ 800 $ 600 $ 500 $ - $ 500 $ (300) -37.50% ,.,,. 321190 651910 MINOR OFFICE EQUIPMENT $ - $ 200 S 200 S 200 S - $ 200 $ - 0.00% 321190 651930 MINOR OFFICE FURNITURE $ - $ 500 $ 300 $ 500 $ - $ 500 $ - 000% 321190 651950 MINOR DATA PROCESSING EQUIPMENT S - $ 500 $ 500 $ 500 S - $ 500 $ - 0.00% 321190 652920 COMPUTER SOFTWARE UNDER$500 $ 218 $ 500 $ 300 $ 500 $ - $ 500 $ - 0.00°/ 321190 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 130 $ 300 5 200 $ 300 $ - $ 300 5 - 0.00% ,,,,, 321190 654210 DUES&MEMBERSHIPS $ 1,175 $ 800 $ 740 S 800 S - 5 800 $ - 0.00% 321190 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 3,890 $ 5,400 $ 4,945 $ 5,400 5 - $ 5,400 $ - 0.00/ Total Operating Expenses $ 12,588 $ 17,700 $ 16,523 $ 17,700 $ - $ 17,700 $ - 0.00% Capital Expenses 321190 764900 DATA PROCESSING EQUIPMENT $ - S 14,400 $ 13,200 $ 4,500 $ S 4,500 $ (9,900) -68.75% Total Capital Expenses $ - S 14,400 S 13,200 $ 4,500 S - $ 4,500 S (9,900) -68.75% Total Internal Audit $ 163,139 $ 248,700 $ 231,623 $ 264,600 $ 59,700 $ 324,300 $ 75,600 30 40% ONO moogi OMW Oft .r OMR 38 CLERK OF THE CIRCUIT COURT Clerk of the Circuit Court Circuit Civil Circuit SAVE Program Circuit Juvenile Felony Probate Clerk of Circuit Court Clerk of Courts Fund(010) Goals: -- To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court Records and in providing responsible service to the judiciary, the legal community, and the public. % of % of FY 02 Total Programs: FTEs Personnel Cost Dollars _. Circuit Civil 21.07 42.10% $ 947,100 41.85% Circuit Felony 17.75 35.47% $ 753,200 33.28% Support&Visitation Enforcement 2.1 4.20% $ 106,800 4.72% Circuit Probate 6.05 12.09% $ 292,100 12.91% Circuit Juvenile 3.075 6.14% $ 164,100 7.25% Sub Total 50.045 100.00% $ 2,263,300 100.00% Expanded Services: -- Circuit Civil 0 0.00% $ - 0.00% Circuit Felony 0.44 0.87% $ 13,500 0.59% 44 Percent of a Court Clerk Support&Visitation Enforcement 0 0.00% $ - 0.00% -- Circuit Probate 0 0.00% $ - 0.00% Circuit Juvenile 0 0.00% $ - 0.00% Grand Total 50.485 100.00% $ 2,276,800 100.00% 39 Clerk of Circuit Court(Cont.) Clerk of Courts Fund(010) FY 99/00 FY 00/O1 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp/Rev Budget Exp/Rev Service Service Budget Change Personal Services $1,312,716 $1,699,900 $1,615,139 $2,008,500 $13,500 $2,022,000 18.95% Operating Expenses $150,646 $201,100 $146,692 $234,700 $0 $234,700 16.71% — Capital Outlay $67,511 $40,200 $26,222 $20,100 $0 $20,100 -50.00% Total Appropriations $1,530,873 $1,941,200 $1,788,053 $2,263,300 $13,500 $2,276,800 17.29% Revenues Fees $460,951 $493,900 $1,254,895 $1,308,500 $0 $1,308,500 164.93% Total Revenues $460,951 $493,900 $1,254,895 $1,308,500 $0 $1,308,500 164.93% — Permanent Positions 47 49 49 50.045 0.44 50.485 3.03% This budget reflects the Circuit Court Civil, Felony, Probate, Juvenile and the SAVE (Support,Alimony,Visitation, and — Enforcement)Program. A comparision of this department's funding sources for FY 01 and FY 02 are as follows: Current Expanded _ Source FY 01 FY 02 Services . Total Deparmental Revenue $ 493,900 $ 1,300,700 $ 7,800 $ 1,308,500 Clerk Fees $ 1,447,500 $ 962,600 $ 5,700 $ 968,300 Board Transfer $ - $ - $ - $ - -- Total $ 1,941,400 $ 2,263,300 $ 13,500 $ 2,276,800 Forecast 00/01: Based on historical trends and current year patterns total expenditures are expected to be $153,147 less than budgeted. The majority of the difference is within the personal services appropriation unit which is expected to be $84,761 less than budget. Operating is forecast to be$54,406 less while _ capital is forecast to be $13,978 less than budget. The revenue forecast reflects management's desire to capture revenue in the originating department in preparation for Article V implementation. Forecast 01102: Current expenditures increased 16.59 percent with the greatest increase being in personal services. Due to the increase in health care cost and the final phase of the pay plan adjustments, personal services recognizes an increase of$308,600 or 18.15 percent when compared to FY 2001 budget. One full time Criminal Court Clerk is included with 44 percent being allocated to Circuit Court and the Expanded 01/02: remainder being allocated to County Court. This portion of the expansion has no impact on the Board's general Fund. 40 Clerk of the Circuit Court Circuit Civil FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change Personal Services $ 663,992 $ 719,000 $ 705,054 $ 831,100 $ - $ 831,100 15.59°, Operating Expenses $ 75,736 $ 72,500 $ 61,108 $ 101,800 $ - $ 101,800 40.41°, Capital Outlay $ 5,883 $ 4,200 $ 10,591 $ 14,200 $ - $ 14,200 238.10°r — Total Appropriations $ 745,611 $ 795,700 $ 776,753 $ 947,100 $ - $ 947,100 19.03°r FTE's 24 24 24 21.07 0 21.07 -12.21°i 41 ` Cost `� �q ' 'FY 2001 Received Fo"recast Po r ;- Increase/ Percent er,,,,z,-.-,VOIIk, -h,'ff, KP .,,M.P �, t„ Aetual''=' " Budget 31-Jan-01 FY 2001 PY200Z (Decrease) Change Circuit Civil 321211 341100 RECORDING OF LEGAL INSTRUMENTS $ - $ - $ 303 $ 909 $ 2,000 $ 2,000.00 100.00% pi."' 321211 341442 COPIES $ - $ - $ 13,217 $ 39,652 $ 47,500 $ 47,500.00 100.00% 321211 341445 GARNISHMENT CLERK FEE $ - $ - 5 700 $ 2,100 $ 3,100 $ 3,100.00 100.00 321211 341448 EXEMPLIFICATION FEE $ - $ - $ 12 $ 36 5 1,000 $ 1,000.00 100.00% 321211 341450 RECORDS CHECK/SEARCH $ - $ - S 411 $ 1,234 $ 2,500 $ 2,500.00 100.00 321211 341451 CERTIFICATION S - $ - $ 1,029 $ 3,086 $ 5,100 $ 5,100.00 100.00 11.4 321211 341455 NOTARY FEES $ - $ - $ 158 $ 474 S 1,000 $ 1,000.00 100.00% 321211 341456 PREPRINTED FORMS SALES $ - $ - $ 3,198 $ 9,594 $ 13,500 $ 13,500.00 100.00% 321211 341457 PREPARATION OF DOCUMENTS $ - $ - $ 80 $ 240 $ 500 $ 500.00 100.00% 321211 341490 MISCELLANEOUS FEES $ - $ - $ 422 $ 1,266 $ 2,400 $ 2,400,00 100.00% 321211 341715 FORECLOSURE SALE FEES $ - $ - $ 2,003 $ 6,008 S 8,500 $ 8,500.00 -100.00% r. 321211 341719 COUNTY CIVIL FILING FEE $ - $ - $ 325 S 975 $ 1,500 $ 1,500.00 100.00% 321211 341727 MEDICAL MEDIATION FILING FEE $ - $ - $ 575 $ 1,725 $ 2,300 $ 2,300.00 100.00% 321211 341728 REPLEVIN FEE $ - $ - $ 350 $ 1,050 $ 2,100 $ 2,100.00 100.00% 321211 341729 FOREIGN JUDGMENT SERVICE FEE $ - $ - $ 225 $ 675 $ 2,000 $ 2,000.00 100.00% 321211 341754 REGISTRY OF COURT SERVICE CHARGES $ - $ - $ 1,825 $ 5,476 5 7,200 $ 7,200.00 100.00% ... 321211 341755 APPROVING BONDS-SERVICE CHARGE $ - $ - $ 55 $ 165 $ 1,000 $ 1,000.00 100.00°/ 321211 341761 STATE JURY PAYROLL FEES $ 320 S 400 $ 65 $ 195 $ 500 $ 100.00 25.00 321211 341762 COURT ATTENDANCE FEES $ 59,050 $ 65,000 $ 20,700 $ 62,100 $ 72,100 $ 7,100.00 10.92% 321211 341763 COURT MINUTES FEES $ 41,430 $ 55,600 $ 14,125 $ 42,375 $ 57,500 $ 1,900.00 3.42% 321211 341764 ISSUE SUBPOENAS $ - $ - $ 40 $ 120 $ 500 S 500.00 100.00% i,... 321211 341776 PREPARATION OF APPEAL FEES CIRCUIT $ - $ - $ 6,463 $ 19,389 $ 25,000 $ 25,000.00 100.00% 321211 348410 FILING FEES $ - $ - $ 48,418 $ 145,253 $ 160,200 $ 160,200.00 100.00% 321211 348411 APPEAL FILING FEE $ - $ - $ 2,077 $ 6,231 $ 9,500 $ 9,500.00 100.00% 321211 348420 SERVICES CHARGES $ - $ - $ 443 $ 1,329 $ 3,000 $ 3,000.00 100.00% 321211 348421 POSTAGE $ - $ - $ 74 $ 223 $ 1,000 $ 1,000.00 100 00% ..,., 321211 348428 REGISTRY FEE $ - $ - $ 40 $ 120 S 500 $ 500.00 100.00% 321211 348429 MISCELLANEOUS CHARGES $ - S - $ 3,989 $ 11,966 $ 15,200 $ 15,200.00 100.00% 321211 348480 CHILD SUPPORT $ - $ - $ 135,958 $ 407,874 $ 290,000 $ 290,000.00 100.00% Total Circuit Civil $ 100,800 $ 121,000 $ 257,280 S 771,839 $ 738,200 $ 617,200.00 510.08% r ON. NM .r WM 42 Cost Object FY 2000 FY 2001 Forecast Forecast Expanded Total Increase/ Percent Center °Code Description Actual Budget FY 2001. FY 2002 Services r-;.-1'--.•=-7. (Decrease) Change Circuit Civil Personal Services 321211 512100 REGULAR SALARIES $ 502,274 $ 529,500 '$ 523,160 $ 597,300 $ - $ 597,300 $ 67,800 12.80/ 321211 513100 OTHER WAGES AND SALARIES $ 2,543 $ - $ - $ - $ - S - $ - 0.00% 321211 514100 OVERTIME $ 2,817 $ 5,100 $ 3,190 $ 3,900 $ - $ 3,900 $ (1,200) -23.53% orir. 321211 521100 SOCIAL SECURITY MATCHING $ 37,840 $ 40,900 $ 40,258 $ 46,000 $ - $ 46,000 $ 5,100 1247% 321211 522100 RETIREMENT-REGULAR $ 50,578 $ 54,300 $ 53,592 $ 55,200 $ - $ 55,200 $ 900 1.66% 321211 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 64,379 $ 83,400 $ 79,750 $ 124,300 $ - $ 124,300 $ 40,900 49.04% 321211 523160 LIFE PREMIUM $ - $ 2,000 $ 1,914 $ 2,200 S - $ 2,200 $ 200 10.00% 321211 524100 WORKER'S COMPENSATION-REGULAR $ 2,116 $ 2,500 $ 1,914 $ 900 $ - $ 900 $ (1,600) -64.00% .„. 321211 525100 UNEMPLOYMENT COMPENSATION $ 1,445 $ 1,300 $ 1,276 $ 1,300 $ - $ 1,300 $ - 0.00% Total Personal Services $ 663,992 $ 719,000 $ 705,054 $ 831,100 $ - $ 831,100 $ 112,100 15.59% Operating Expenses 321211 631100 LEGAL FEES $ - $ 2,600 $ 2,552 $ 2,600 $ - $ 2,600 $ _ - 0.00% .„. 321211 634999 OTHER CONTRACTUAL SERVICES $ 212 $ 300 $ 184 $ 300 $ - $ 300 $ - 000% 321211 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ 273 $ 1,900 $ 383 $ 1,900 $ - $ 1,900 $ - 0.00% 321211 640390 PER DIEM-OTHER CHARGES $ 1,439 $ 1,700 $ 638 $ 1,600 $ - $ 1,600 $ (100) -5.88% 321211 640410 MOTOR POOL RENTAL CHARGE $ 160 $ 100 $ 128 $ 100 $ - $ 100 $ - 0.00% 321211 641100 TELEPHONE-BASE COST $ 2,579 $ 200 $ 191 $ 200 $ - $ 200 $ - 000% 321211. 641200 TELEPHONE-TOLL CALLS $ 1,075 $ 1,300 S 1,227 $ 1,600 $ - $ 1,600 $ 300 23.08% r...... 321211 641300 TELEPHONE-INSTALLATIONS $ 349 $ - $ - $ - $ - $ - $ - 000% 321211 641400 TELEPHONE-DIRECT LINE $ - $ - $ 1,609 $ 2,100 $ - $ 2,100 $ 2,100 100.00 321211 641600 TELEPHONE-EXTRAS $ - $ 600 $ 638 $ 600 $ - $ 600 $ - 0.00/ 321211 641900 TELEPHONE-ALLOCATED $ 4,506 $ 5,700 $ 5,737 S 5,800 $ - $ 5,800 $ 100 1.75% 321211 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 23,420 $ 14,000 $ 9,479 $ 22,500 $ - $ 22,500 $ 8,500 60.71% pro 321211 644600 RENT-EQUIPMENT $ 828 $ 5,100 $ 4,004 $ 5,100 $ - $ 5,100 $ - 0.00% 321211 646180 BUILDING R&M-I.S.F.BILLINGS $ - $ 1,300 $ 1,276 S 1,300 $ - $ 1,300 $ - 0.00% 321211 646445 FLEET NON-MAINT ISF PARTS&SUBL $ 38 $ - $ - $ - $ - $ - $ - 000% 321211 646710 OFFICE EQUIPMENT R&M $ 7,797 $ 2,600 $ 4,095 $ 7,700 S - $ 7,700 $ 5,100 196 15% 321211 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS $ 7,087 $ 10,900 $ 10,846 $ 15,400 $ - $ 15,400 $ 4,500 41.28% 321211 648110 LEGAL ADS $ - $ 600 $ 638 $ 900 $ - $ 900 $ 300 50.00% 321211 648160 OTHER ADS $ 329 $ - $ 253 $ 400 $ - $ 400 $ 400 100.00/ 321211 649990 OTHER MISCELLANEOUS SERVICES $ - $ 1,000 $ 957 $ 1,000 $ - $ 1,000 $ - 0.00% 321211 651110 OFFICE SUPPLIES GENERAL $ 23,094 $ 14,000 $ 10,382 $ 20,100 $ - $ 20,100 $ 6,100 43.57% 321211 651210 COPYING CHARGES $ - $ 1,300 $ - $ - $ - $ - $ (1,300) -100.00/ N.' 321211 651910 MINOR OFFICE EQUIPMENT $ 549 $ 1,300 $ 1,276 $ L900 $ - $ 1,900 $ 600 46.15% 321211 651930 MINOR OFFICE FURNITURE $ - $ 1,300 $ 172 $ 1,900 $ - $ 1,900 $ 600 46.15% 321211 651950 MINOR DATA PROCESSING EQUIPMENT $ - $ 400 $ 447 $ 500 $ - $ 500 $ -100 25.00% 321211 652830 MICROFILM SUPPLIES&PROCESSING $ 720 $ 1,600 $ 1,595 $ 2,300 $ - $ 2,300 $ 700 43.75% 321211 652990 OTHER OPERATING SUPPLIES $ 98 $ 300 $ 298 $ 500 $ - $ 500 $ 200 66.67% 321211 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 953 $ 600 $ 411 $ 900 $ - $ 900 $ 300 50.00% 321211 654310 TUITION $ 43 $ 200 $ 138 $ 300 $ - $ 300 $ 100 50 00% 321211 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 187 $ 1,600 $ 1,554 $ 2,300 $ - $ 2,300 $ 700 43.75% Total Operating Expenses $ 75,736 $ 72,500 $ 61,108 $ 101,800 S - $ 101,800 $ 29,300 40.41% +MI Capital Expenses 321211 764310 OFFICE FURNITURE $ 3,004 $ 1,000 $ 1,021 $ 2,600 $ - $ 2,600 $ 1,600 160.00% 321211 764360 OFFICE EQUIPMENT $ 2,879 $ 2,600 $ 2,552 $ 3,000 $ - $ 3,000 $ 400 15.38% 321211 764900 DATA PROCESSING EQUIPMENT $ - $ 600 $ 5,423 $ 7,000 S - $ 7,000 $ 6,400 1066.67% 321211 764950 SOFTWARE-GENERAL $ - $ - $ 1,595 $ 1,600 $ - $ 1,600 $ 1,600 100.00 lom. Total Capital Expenses $ 5,883 $ 4,200 $ 10,591 $ 14,200 $ - $ 14,200 $ 10,000 238 10% Total Circuit Civil $ 745,611 $ 795,700 $ 776,753 $ 947,100 $ - $ 947,100 $ 151,400 19.03% ►. r. p.. P.... 43 Clerk of the Circuit Court Circuit Felony FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change Personal Services $ 356,004 $ 545,200 $ 527,885 $ 681,800 $ 13,500 $ 695,300 27.53' Operating Expenses $ 38,123 $ 61,900 $ 47,183 $ 69,000 $ - $ 69,000 11.47' Capital Outlay $ 35,219 $ 14,000 $ 2,331 $ 2,400 $ - $ 2,400 -82.86' Total Appropriations $ 429,346 $ 621,100 $ 577,399 $ 753,200 $ 13,500 $ 766,700 23.44' FTE's 14 14 14 17.75 0.44 18.19 29.93' 44 ""` .401' 1, . -j�- - - FY 2000, FY 2001 d , jred ' :�2 -«-zsg= '» -sPercent to ., . .� ptian ,_, Actual, �udg� _ 3l�an-OI t tj.. �,�a .r . o' °,1 change Circuit Felony 321213 341100 RECORDING OF LEGAL INSTRUMENTS $ - $ - $ 10 $ 30 $ 100 S 10000 100 00 r.•. 321213 341420 FORFEITURE POSTAGE $ - $ - $ 72 $ 217 $ 400 $ 400.00 100.00% 321213 341410 POSTAGE-DOCUMENTS $ 100 $ - $ - $ - $ - $ - 000% 321213 341440 SALES OF XEROX COPIES $ 478 $ - $ 1,080 $ 3,240 $ 5,000 $ 5,000.00 100.00% 321213 341441 FORFEITURE COPIES $ - $ - $ 348 $ 1,044 S 3,200 $ 3,200.00 - 100.00% 321213 341450 RECORDS CHECK/SEARCH $ - $ - $ 40 $ 121 $ 1,000 $ 1,000.00 10000% ... 321213 341451 CERTIFICATION $ - $ - $ 141 5 423 $ 1,000 $ 1,000.00 100.00% 321213 341452 FORFEITURE NOTICES $ - 5 - $ 692 $ 2,076 $ 5,200 $ 5,200.00 100.00% 321213 341453 SEAL/EXPUNGE $ - S - $ 175 $ 525 S 1,500 $ 1,500.00 100.00% 321213 341490 MISCELLANEOUS $ 960 $ - $ - $ - $ - $ - 0.00% 321213 341760 FILING FEES(CRIMINAL) $ 117,360 $ 110,000 $ 39,210 $ 117,630 $ 132,000 5 22,000.00 .20.00 321213 341761 STATE JURY PAYROLL FEES $ - $ 8,000 $ - $ - $ 5,000 $ (3,000.00) -37.50% 321213 341762 COURT ATTENDANCE FEES $ 33,450 $ 35,000 $ 12,900 $ 38,700 $ 42,100 $ 7,100.00 20.29% 321213 341764 ISSUE SUBPOENAS $ 58,244 $ 51,000 $ 15,268 $ 45,804 $ 54,000 $ 3,000.00 5.88% 321213 341770 CLERK FEE-FELONY $ - $ - $ 6 $ 17 $ 100 $ 100.00 100.00% 321213 351151 CLERK FEE-CRIMES COMP $ - $ - $ 387 $ 1,161 $ 3,200 $ 3,200.00 100.00% 321213 351152 CLERK FEE-JUVENILE ASSESSMENT $ - $ - $ - $ - $ - $ - 000% 321213 351160 CLERK FEE-INDIGENT $ - $ - $ 19 $ 58 $ 1,000 $ 1,000.00 100.00% 321213 351169 CLERK FEE-INVESTIGATION/PROSECUTION COST $ - $ - $ 1,334 $ 4,002 $ 5,200 $ 5,200.00 100.00% 321213 351550 CLERK FEE FEL-LOCAL GOVT $ - $ - $ 318 $ 954 $ 1,500 $ 1,500.00 100.00% 321213 351560 CLERK FEE MM-LOCAL GOVT $ - $ - $ 921 $ 2,764 $ 3,500 $ 3,500.00 100.00% r... Total Circuit Felony $ 210,592 $ 204,000 $ 72,922 $ 218,765 $ 265,000 $ 61,000.00 29 90% r 45 Cost i3> FY 2000 FY 2001 Forecast Forecast Expanded Total Increase/ Pereeit 'CentQ *,a e jitsctiption,. , Actual Budget FY 2001 FY2002 Services Proposed (Decrease) Change Felony Personal Services 321213 512100 REGULAR SALARIES $ 261,848 $ 389,100 $ 383,630 $ 487,900 $ 8,500 $ 496,400 $ 107,300 27.58 321213 514100,0VERTIME $ 8,045 $ 8,500 $ 10,598 $ 10,900 $ - $ 10,900 $ 2,400 28.24 321213 521100 SOCIAL SECURITY MATCHING $ 20,131 $ 30,400 $ 30,182 5 38,200 $ 700 5 38,900 5 8,500 27.96' 321213 522100 RETIREMENT-REGULAR $ 27,252 $ 40,400 S 39,847 $ 45,700 $ 800 $ 46,500 $ 6,100 15.10' 321213 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 37,194 $ 73,300 $ 60,618 $ 96,600 $ 3,500 $ 100,100 $ 26,800 36.56' 321213 523160 LIFE PREMIUM $ - $ 1,500 $ 1,399 $ 1,700 $ - $ 1,700 $ 200 13.33' 321213 524100 WORKER'S COMPENSATION-REGULAR $ 1,133 $ 1,900 $ 1,526 $ 700 $ - $ 700 $ (1,200) -63.16' 321213 525100 UNEMPLOYMENT COMPENSATION $ 401 $ 100 $ 85 S 100 $ - $ 100 S - 0,00' Total Personal Services $ 356,004 $ 545,200 $ 527,885 $ 681,800 $ 13,500 $ 695,300 $ 150,100 27.53' Operating Expenses 321213 631100 LEGAL FEES $ - $ 1,700 $ 424 $ 1,700 $ - $ 1,700 S 0.00' 321213 634999 OTHER CONTRACTUAL SERVICES $ 459 $ 900 $ 1,696 $ 700 $ - $ 700 $ (200) -2/22' 321213 640200 MILEAGE REIMBURSEMENT-REGULAR $ 7 $ 200 $ - $ - $ - $ - $ (200) -100.00' 321213 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ 306 $ 400 $ 212 $ 900 $ - $ 900 $ 500 125.00" 321213 640390 PER DIEM-OTHER CHARGES $ 872 $ 1,700 $ 1,272 $ 1,700 $ - $ 1,700 $ - 0.00' ..... 321213 641100 TELEPHONE-BASE COST $ 31 $ - $ - $ - $ - $ - $ - 0.00'. 321213 641200 TELEPHONE-TOLL CALLS $ 224 $ 800 $ 848 $ 1,400 $ - $ 1,400 $ 600 75.00' 321213 641900 TELEPHONE-ALLOCATED $ 2,163 $ 3,400 $ 3,391 $ 4,800 $ - $ 4,800 $ 1,400 41.18' 321213 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 5,435 $ 8,500 $ 721 $ 8,700 $ - $ 8,700 $ 200 2.35' 321213 644600 RENT-EQUIPMENT $ 2,850 $ 6,400 $ 4,875 $ 6,500 $ - $ 6,500 $ 100 1.56': ^.. 321213 644620 LEASE-EQUIPMENT $ 1,404 $ - $ - $ - $ - $ - $ - 0.00'. 321213 646180 BUILDING R&M-I.S.F.BILLINGS $ 371 $ 200 $ 212 $ 200 $ - $ 200 $ - 0.00' 321213 646710 OFFICE EQUIPMENT R&M $ 1,542 $ 4,200 $ 2,120 $ 2,600 $ - $ 2,600 $ (1,600) -38.10' 321213 646910 DATA PROCESSING R&M $ 227 $ - $ - $ - $ - $ - $ 000' 321213 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS $ 6,771 $ 19,100 $ 17,168 $ 21,800 $ - $ 21,800 $ 2,700 14.14'. r. 321213 648160 OTHER ADS $ 512 $ - $ 636 5 700 $ - 5 700 $ 700 100.00' 321213 651110 OFFICE SUPPLIES-GENERAL $ 12,276 $ 9,300 $ 10,598 $ 13,100 $ - $ 13,100 $ 3,800 40.86" 321213 651210 COPYING CHARGES $ 909 $ 100 $ - $ 100 $ - $ 100 $ - 0.004 321213 651910 MINOR OFFICE EQUIPMENT $ - $ 800 $ 848 $ 900 $ - $ 900 $ 100 12.50" 321213 651930 MINOR OFFICE FURNITURE $ 652 $ 400 $ 424 $ 400 $ - $ 400 $ - 000° �„. 321213 651950 MINOR DATA PROCESSING EQUIPMENT $ 341 5 1,700 $ 424 $ 900 $ - $ 900 $ (800) -47 06' 321213 652830 MICROFILM SUPPLIES&PROCESSING $ 286 $ 500 $ 424 $ 700 $ - $ 700 $ 200 40.00° 321213 652990 OTHER OPERATING SUPPLIES $ 133 $ 300 $ 254 $ 300 $ - 5 300 $ - 000° 321213 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 253 $ 300 $ 212 $ 300 $ - $ 300 S - 0.00'1 321213 654310 TUITION $ - $ 200 $ - 5 200 $ - $ 200 $ - 0.00° 321213 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 99 $ 800 $ 424 5 400 5 - $ 400 $ (400) -50.00° Total Operating Expenses $ 38,123 5 61,900 5 47,183 $ 69,000 $ - $ 69,000 $ 7,100 11.47° Capital Expenses 321213 764310 OFFICE FURNITURE $ 19,268 $ - $ - $ - $ - $ - $ - 0.00° _ 321213 764360 OFFICE EQUIPMENT $ 9,239 $ 5,500 $ - $ - $ - $ - $ (5,500) -100.00° 321213 764900 DATA PROCESSING EQUIPMENT $ 6,712 $ 8,500 $ 2,331 $ 2,400 $ - $ 2,400 $ (6,100) -71.76° Total Capital Expenses 5 35,219 $ 14,000 $ 2,331 $ 2,400 $ - $ 2,400 $ (11,600) -82.86° Total Felony $ 429,346 $ 621,100 $ 577,399 $ 753,200 $ 13,500 $ 766,700 S 145,600 23.44° r... I. ..r 46 Clerk of the Circuit Court Support,Alimony, Visitation and Enforcement(SAVE)Program FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change — Personal Services $ 26,507 $ 79,500 $ 63,000 $ 98,700 $ - $ 98,700 24.15° Operating Expenses $ 5,559 $ 8,300 $ 5,552 $ 7,100 $ - $ 7,100 -14.46° Capital Outlay $ 9,761 $ 1,000 $ 500 $ 1,000 $ - $ 1,000 0.00° - Total Appropriations $ 41,827 $ 88,800 $ 69,052 $ 106,800 $ - $ 106,800 20.27° FTE's 1 2 2 2.1 0 2.1 5.00° 47 , ' 2Q➢O 20U1 l`eceivcd • " fi) s# Percent ,GenTr, ->ge,',f,,11>eSCriFtiolt--- udget.., .,..43LJan-O +a r@'2, Support,Alimony,Visitation,and Enforcement 321214 341721 S .V.E.REGISTRATION FEE S 2,500 $ 2,000 $ 700 2,000 $ 2,000 $ - 0.00% 321214 341722 RENEWAL REGISTRATION $ 1,850 $ 1,400 $ 500 1,680 $ 1,500 $ 100 7.14% 321214 341723 COURT ORDER FEES $ 1,230 $ 2,000 S 485 1,200 $ 1,200 $ (800) -40.00 321214 341725 MEDIATION FEES S - $ 500 $ - 0 $ - $ (500) -100.00% Total Support,Alimony,Visitation,and Enforcement S 5,580 $ 5,900 $ 1,685 4,880 $ 5,000 $ (900) -15.25% 48 - Cost Object ,::::'''.14i.".: FY 2001 :, .FY 2001 Forecast F t Expanded Total Increase/ Percent Center ',..Code ioso Actual' ...Budget FY 2001 F �2 Services Proposed (Decrease) Change, Support,Alimony,Visistation Enforcement Personal Services 321214 512100 REGULAR SALARIES $ 21,088 $ 62,000 $ 48,000 $ 73,700 $ - $ 73,700 $ 11,700 18.87% .... 321214 521100 SOCIAL SECURITY MATCHING $ 1,600 $ 4,700 $ 3,700 $ 5,700 $ - $ 5,700 $ 1,000 21.28% 321214 522100 RETIREMENT-REGULAR $ 2,115 $ 6,200 5 4,900 $ 6,900 $ - $ 6,900 $ 700 11.29% 321214 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 1,616 $ 6,000 $ 6,000 $ 12,000 $ - $ 12,000 $ 6,000 100.00% 321214 523160 LIFE PREMIUM $ - 5 300 $ 200 $ 300 $ - $ 300 $ - 0.00% 321214 524100 WORKER'S COMPENSATION-REGULAR $ 88 $ 300 S 200 $ 100 $ - $ 100 5 (200) -66.67% Total Personal Expenses $ 26,507 $ 79,500 $ 63,000 $ 98,700 $ - $ 98,700 $ 19,200 24.15% Operating Expenses 321214 631100 LEGAL FEES $ - $ 1,000 $ - $ - $ - $ - $ (1,000) -100.00% 321214 634210 DATA PROCESSING-OFFICE AUTOMATION SYST $ - $ 1,000 $ 500 $ 500 $ - $ 500 5 (500) -50.00% .... 321214 634801 SUBPOENA SERVICES $ - $ 200 5 100 $ 100 5 - 5 100 5 (100) -50.00% 321214 634999 OTHER CONTRACTUAL SERVICES $ 726 $ - $ - $ - $ - $ - $ - 0.00% 321214 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ 119 $ 500 $ 250 5 500 $ - $ 500 5 - 0.00% 321214 641200 TELEPHONE-TOLL CALLS $ 199 $ 100 $ 50 $ 100 $ - $ 100 $ - 0.00% 321214 641900 TELEPHONE-ALLOCATED $ 1,243 $ 1,000 $ 500 $ 1,000 $ - $ 1,000 $ - 0.00% ,.., 321214 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 412 $ 200 5 252 $ 300 $ - $ 300 $ 100 50.00% 321214 646180 BUILDING R&M-I.S.F.BILLINGS $ - $ 100 $ 50 S 100 $ - $ 100 $ - 0.00% 321214 646710 OFFICE EQUIPMENT R&M $ - $ - S - S - $ - $ - $ - 0.00% 321214 647110 PRINTING&JOR BINDING-OUTSIDE VENDORS $ - $ - $ 100 $ 100 $ - $ 100 $ 100 100.00% 321214 651110 OFFICE SUPPLIES-GENERAL $ 2,066 $ 500 5 1,800 $ 1,000 $ - 5 1,000 $ 500 100.00 321214 651910 MINOR OFFICE EQUIPMENT $ - $ 300 $ 150 5 300 S - $ 300 $ - 0.00% 321214 652920 COMPUTER SOFTWARE UNDER$500 $ - $ 300 $ 150 5 300 $ - $ 300 $ - 0.00% 321214 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 124 $ 300 $ 150 $ 300 $ - $ 300 $ - 0.00% 321214 654210 DUES&MEMBERSHIPS $ 345 $ 800 $ 500 $ 500 $ - 5 500 $ (300) -37 50% 321214 654310 TUITION $ - $ 1,000 S 500 5 1,000 $ - $ 1,000 5 - 0.00% ... 321214 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 325 $ 1,000 $ 500 $ 1,000 $ - $ 1,000 $ - 0.00% Total Operating Expenses $ 5,559 $ 8,300 $ 5,552 $ 7,100 $ - $ 7,100 $ (1,200) -14.46% Capital Expenses 321214 764310 OFFICE FURNITURE $ 7,000 $ - $ - $ - $ - $ - $ - 0.00% _ 321214 764360 OFFICE EQUIPMENT $ 819 $ 500 $ 250 $ 500 $ - $ 500 $ - 0.00% 321214 764900 DATA PROCESSING EQUIPMENT $ 1,942 $ 500 $ 250 $ 500 $ - $ 500 $ - 000% Total Capital Expenses $ 9,761 $ 1,000 $ 500 $ 1,000 $ - $ 1,000 $ - 000% Total Support,Alimony,Visitation Enforcement $ 41,827 $ 88,800 $ 69,052 $ 106,800 $ - $ 106,800 $ 18,000 20.27% 11 49 Clerk of the Circuit Court Circuit Probate FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget _ Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change Personal Services $ 167,117 $ 230,600 $ 208,500 $ 254,600 $ - $ 254,600 10.41` Operating Expenses $ 17,582 $ 35,900 $ 19,849 $ 35,000 $ - $ 35,000 -2.51' Capital Outlay $ - $ 12,80,0 $ 12,800 $ 2,500 $ - $ 2,500 -80.4T — Total Appropriations $ 184,700 $ 279,300 $ 241,149 $ 292,100 $ - $ 292,100 4.58` FTE's 5 6 6 6.05 0 6.05 0.83` • 50 Cost Object FY 20064.'-. ttl ,.Received Forecast Forecast Increase! Td, k c8tn Center Code Description Actual „,,,z, , 31-Jan-01 FY 2001 FY 2002 {Decrease14 «.,r,CCange Probate 321218 341410 POSTAGE-DOCUMENTS $ - $ - $ 3 $ 9 $ 100 $ 100.00 100.00% 321218 341442 COPIES $ - $ - $ 7,726 8 23,178 $ 25,000 $ 25,000.00 100.00% 321218 341448 EXEMPLIFICATION FEE S - $ - $ 120 $ 360 $ 1,000 5 1,000.00 100.00°/ 321218 341450 RECORDS CHECK/SEARCH $ - '$ - $ 178 $ 534 5 1,000 $ 1,000.00 100.00% 321218 341451 CERTIFICATION $ - $ - $ 2,801 $ 8,403 $ 10,000 $ 10,000.00 100.00% 321218 341490 MISCELLANEOUS FEES $ - $ - S 84 $ 252 $ 1,000 $ 1,000.00 100.00% ... 321218 341754 REGISTRY OF COURT SERVICE CHARGES $ - $ - $ 0 S 1 $ 100 $ 100.00 100.00% 321218 341762 COURT ATTENDANCE FEES $ 23,325 $ 22,000 $ 7,650 $ 22,950 $ 25,000 $ 3,000.00 13.64% 321218 341763 COURT MINUTES FEES $ 3,340 $ 4,000 $ 1,065 S 3,195 $ 4,000 $ - 0.00% 321218 341764 ISSUE SUBPOENAS $ - $ - $ 2 $ 6 $ - $ - 0.00% 321218 341767 PROBATE CHARGES CIRCUIT FEES $ - $ - $ 28,585 $ 85,755 $ 91,000 $ 91,000.00 .100.00 321218 341768 GUARDIAN AUDIT FEE $ - $ - $ 4,860 $ 14,580 $ 17,000 $ 17,000.00 100.00% Total Probate $ 26,665 $ 26,000 $ 53,074 $ 159,223 $ 175,200 $ 149,200.00 573.85% 51 Cost "'^',0140.- », , FY 2000 FY 2001 Forecast Forecast Expanded Total increase! Percent Center. 'Code peseriptionActual Budget FY 2001 FY 2002 Services Proposed (Decrease) Change Probate Personal Service 321218 512100 REGULAR SALARIES $ 126,256 $ 162,600 $ 153,000 $ 181,700 $ - S 181,700 $ 19,100 11.75% 321218 514100 OVERTIME $ 1,436 $ 4,500 $ 400 $ 1,000 $ - $ 1,000 $ (3,500) -77.78% 321218 521100 SOCIAL SECURITY MATCHING $ 9,105 $ 12,700 S 11,800 $ 14,000 $ - $ 14,000 $ 1,300 10.24% 321218 522100 RETIREMENT-REGULAR $ 12,717 5 16,900 S 15,600 $ 16,800 $ - 5 16,800 $ (100) -0.59% 321218 523150 LIFE&HEALTH AGGREGATE PREMIUM S 17,066 $ 32,500 $ 26,600 $ 40,100 $ - $ 40,100 $ 7,600 23.38% 321218 523160 LIFE PREMIUM S 2 S 600 $ 600 $ 700 $ - $ 700 5 100 16.67% 321218 524100 WORKER'S COMPENSATION-REGULAR $ 535 $ 800 $ 500 $ 300 $ - 5 300 5 (500) -62.50% Total Personal Services $ 167,117 $ 230,600 $ 208,500 $ 254,600 $ - S 254,600 $ 24,000 10.41% Operating Expenses 321218 631110 LEGAL FEES-SEIZED PROPERTY S - $ 2,000 $ 2,000 $ 2,000 $ - $ 2,000 $ - 0.00% .... 321218 634999 OTHER CONTRACTUAL SERVICES S - $ - $ 233 5 300 $ - $ 300 $ 300 100.00% 321218 640200 MILEAGE REIMBURSEMENT-REGULAR 5 428 $ 500 $ 350 5 500 $ - $ 500 $ - 0.00 321218 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ - $ 500 5 500 $ 500 $ - $ 500 $ - 0.00% 321218 640390 PER DIEM-OTHER CHARGES S - S - 5 66 $ 300 $ - $ 300 $ 300 100.00% 321218 640410 MOTOR POOL RENTAL CHARGE $ - $ 200 $ 200 $ 200 $ - $ 200 S - 0.00% ..... 321218 641100 TELEPHONE-BASE COST $ - 5 100 $ 100 $ 200 $ - $ 200 $ 100 100.00% 321218 641200 TELEPHONE-TOLL CALLS 5 131 $ 500 $ 700 $ 700 $ - $ 700 $ 200 40.00 321218 641900 TELEPHONE-ALLOCATED $ 1,292 $ 1,700 $ 2,300 $ 2,300 $ - $ 2,300 $ 600 35.29% 321218 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 3,583 $ 5,500 $ 1,150 $ 5,500 $ - $ 5,500 $ - 0.00% 321218 644600 RENT-EQUIPMENT $ - $ 4,800 $ 2,400 $ 4,800 5 - $ 4,800 $ - 0.00% ,... 321218 646180 BUILDING R&M-ISF BILLINGS S - $ 1,500 $ 500 $ 500 $ - $ 500 $ (1,000) -66.67% 321218 646710 OFFICE EQUIPMENT R&M $ 4,983 $ 1,500 $ 1,500 $ 3,000 $ - $ 3,000 $ 1,500 100.00% 321218 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS $ 368 5 4,000 $ 2,500 5 4,000 $ - $ 4,000 $ - 0.00% 321218 651110 OFFICE SUPPLIES-GENERAL $ 5,761 $ 3,000 $ 2,800 $ 5,000 $ - $ 5,000 $ 2,000 66.67% 321218 651910 MINOR OFFICE EQUIPMENT $ - $ 1,000 $ 700 $ 1,000 $ - $ 1,000 $ - 0.00% 321218 651930 MINOR OFFICE FURNITURE $ - $ 500 $ 500 $ 500 $ - $ 500 $ - �,,,� 0.00% 321218 651950 MINOR DATA PROCESSING EQUIPMENT $ - $ 3,600 $ 500 $ 2,000 $ - $ 2,000 $ (1,600) -44.44% 321218 652830 MICROFILM SUPPLIES&PROCESSING $ - $ - $ - $ 500 S - $ 500 $ 500 100.00% 321218 652920 COMPUTER SOFTWARE UNDER$500 $ - $ 4,000 - $ - $ - $ - $ (4,000) -100.00% 321218 652990 OTHER OPERATING SUPPLIES $ 143 $ 200 $ 200 $ 300 $ - $ 300 $ 100 50.00% . . 321218 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 894 $ 600 $ 450 $ 400 $ - $ 400 $ (200) -33.33% 321218 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ - $ 200 $ 200 $ 500 $ - $ 500 $ 300 150.00% Total Operating Expenses $ 17,582 $ 35,900 $ 19,849 $ 35,000 $ - $ 35,000 $ (900) -2.51% Capital Expenses .... 321218 764310 OFFICE FURNITURE $ - $ 2,500 $ 2,500 5 - $ - $ - $ (2,500) -100.00% 321218 764900 DATA PROCESSING EQUIPMENT $ - $ 10,300 $ 10,300 $ 2,500 $ - $ 2,500 $ (7,800) -75.73% Total Capital Expenses $ - $ 12,800 $ 12,800 $ 2,500 $ - $ 2,500 $ (10,300) -80.47% Total Probate $ 184,700 5 279,300 $ 241,149 $ 292,100 $ - $ 292,100 $ 12,800 4.58% 1111. Mama 52 Clerk of the Circuit Court Juvenile FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change — Personal Services $ 99,095 $ 125,600 $ 110,700 $ 142,300 $ - $ 142,300 13.30° Operating Expenses $ 13,646 $ 22,500 $ 13,000 $ 21,800 $ - $ 21,800 -3.11° Capital Outlay $ 16,648 $ 8,200 $ - $ - $ - $ - -100.00° - Total Appropriations $ 129,390 $ 156,300 $ 123,700 $ 164,100 $ - $ 164,100 4.99°, FTE's 3 3 3 3.075 0 3.075 2.50°, 53 Cost Object FY 2000 t FY 2001 Received Forecast ForecastIncrease/ Percent Center . Code Description Actual Budget 31-Jan-OI... 204i'.... FY 2002 (Decrease) Cbange Juvenile 321219 341440 SALES OF XEROX COPIES $ - $ - $ 27 $ 81 $ 100 $ 100.00 100.00% 321219 341450 RECORDS CHECK/SEARCH $ - $ - $ 25 $ 75 $ 100 $ 100.00 100.00% 321219 341451 CERTIFICATION $ - $ - $ 2 $ 6 S - $ - 0.00% 321219 341453 SEAL/EXPUNGE $ - $ - $ 50 $ 150 $ 300 $ 300.00 100.00°/ 321219 341760 FILING FEES(CRIMINAL) • $ 88,800 $ 98,000 $ 25,000 $ 75,000 S 95,000 $ (3,000.00) -3.06% 321219 341762 COURT ATTENDANCE FEES S 19,350 $ 28,000 $ 5,850 $ 17,550 $ 20,000 $ (8,000.00) -28.57% 321219 341764 ISSUE SUBPOENAS $ 9,164 $ 11,000 $ 2,332 5 6,996 $ 9,000 $ (2,000.00) -18.18% 321219 351151 CLERK FEE-CRIMES COMP S - $ - $ 110 $ 330 $ 600 $ 600.00 100.00% Total Juvenile $ 117,314 $ 137,000 $ 33,396 S 100,188 $ 125,100 $ (11,900.00) -8.69% • I NOM Mime r 54 Cost Object FY 2000 FY 2001 '.Forecast Forecast Expanded Total Increase/ Percent'. Center Code :.Description,,. Actual Budget '..FY2001 .'.' -EY22002 -= Services „r;,Em used (Decrease) Change'.'. Juvenile Personal Services 321219 512100 REGULAR SALARIES $ 76,596 $ 90,000 $ 82,000 $ 103,000 $ - $ 103,000 $ 13,000 14.44% 321219 514100 OVERTIME $ 1,346 $ 1,000 $ 1,000 $ 1,000 $ - $ 1,000 S - 0.00% 321219 521100 SOCIAL SECURITY MATCHING $ 5,772 $ 7,000 S 6,400 $ 8,000 $ - S 8,000 $ 1,000 14.29% 321219 522100 RETIREMENT-REGULAR '$ 7,819 $ 9,200 $ 8,500 $ 9,700 $ - $ 9,700 $ 500 5.43°r, 321219 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 7,229 5 17,700 S 12,200 $ 20,100 $ - S 20,100 $ 2,400 13.56% 321219 523160 LIFE PREMIUM $ - $ 300 $ 300 5 400 $ - $ 400 $ 100 33.33% - 321219 524100 WORKER'S COMPENSATION-REGULAR $ 333 $ 400 S 300 $ 100 $ - $ 100 $ (300) -75.00°b Total Personal Service S 99,095 $ 125,600 $ 110,700 $ 142,300 $ - $ 142,300 $ 16,700 13.30% Operating Expenses 321219 631100 LEGAL FEES $ - S 2,000 $ - $ 2,000 $ - $ 2,000 5 - - 0.00% 321219 634999 OTHER CONTRACTUAL SERVICES $ - 5 1,500 S - $ 500 $ - S 500 $ (1,000) -66.67% 321219 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ - $ 300 5 100 5 300 $ - $ 300 $ - 0.00% 321219 640390 PER DIEM-OTHER CHARGES S - $ 100 5 100 $ 100 $ - $ 100 $ - 0.00% 321219 641100 TELEPHONE-BASE COST $ - $ 100 $ - S - $ - $ - $ (100) -100.00% 321219 641200 TELEPHONE-TOLL CALLS $ 70 $ 200 5 200 $ 300 $ - $ 300 $ 100 50.00 on. 321219 641900 TELEPHONE-ALLOCATED $ 602 $ 800 5 800 $ 800 $ - $ 800 S - 0.00 321219 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 1,306 $ 2,500 $ 1,100 $ 1,500 $ - $ 1,500 $ (1,000) -40.00%, 321219 644600 RENT-EQUIPMENT $ - $ 4,200 $ 3,000 $ 3,500 $ - $ 3,500 $ (700) -16.67% 321219 6446200 LEASE EQUIPMENT $ 6,047 $ - $ - $ - $ - $ - S . 0.00% 321219 646180 BUILDING R&M-ISF BILLINGS $ 121 $ 500 $ - $ 500 $ - $ 500 $ - 0.00% .. 321219 646710 OFFICE EQUIPMENT R&M $ 302 $ 500 $ 100 $ 500 S - $ 500 $ - 0.00% 321219 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS $ 133 $ 4,500 $ 4,000 $ 5,000 $ - 5 5,000 $ 500 11.11% 321219. 651110 OFFICE SUPPLIES-GENERAL $ 4,263 $ 3,000 S 3,000 $ 4,000 S - $ 4,000 $ 1,000 33.33% 321219 651910 MINOR OFFICE EQUIPMENT $ 354 $ 500 $ 500 $ 1,000 $ - $ 1,000 $ 500 100.00% 321219 651930 MINOR OFFICE FURNITURE $ 328 $ 500 $ - $ 500 $ - S 500 $ - 0.00% .. 321219 651950 MINOR DATA PROCESSING EQUIPMENT S - $ 1,000 5 - $ 1,000 $ - $ 1,000 S - 0.00% 321219 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS S 121 $ 100 $ 100 $ 100 $ - $ 100 $ - 0.00% 321219 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ - $ 200 $ - $ 200 $ - $ 200 $ - 0.00% Total Operating Expenses $ 13,646 $ 22,500 5 13,000 $ 21,800 S - 5 21,800 S (700) -3.11% - Capital Expenses 321219 764310 OFFICE FURNITURE $ 8,000 $ - $ - S - $ - S - $ - 0.00% 321219 764360 OFFICE EQUIPMENT $ 5,485 $ - $ - S - $ - $ - $ - 0.00% 321219 764900 DATA PROCESSING EQUIPMENT $ 3,163 $ 8,200 $ - $ - $ - $ - $ (8,200) -100.00% Total Capital Expenses $ 16,648 $ 8,200 $ - $ - S - $ - $ (8,200) -100.00% Total Juvenule $ 129,390 $ 156,300 $ 123,700 $ 164,100 $ - $ 164,100 $ 7,800 4.99% • 55 SF Tit E Clerk of the County Court County County County Civil County Misdemeanor Satellites Misdemeanor Traffic Collections Clerk of County Court Clerk of Courts Fund (010) Goals To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court Records and in providing responsible service to the judiciary, the legal community, and the public. %of %of FY 02 Total - Programs: FTE's Personnel Cost Dollars County Satellite Office 8 13.38% $350,600 13.76% County Misdemeanor 23.01 38.50% $976,900 38.34% County Civil/Small Claims 11.7 19.58% $525,900 20.64% County Traffic 13.36 22.35% $505,300 19.83% Misdemeanor Collections 3.7 6.19% $189,000 7.42% Subtotal 59.77 100.00% $2,547,700 100.00% - Expanded Services: County Satellite Office 1 1.60% $35,700 1.36% Satellite Office Clerk County Misdemeanor 0.56 0.90% $17,300 0.66% .56 Court Clerk — I County Civil/Small Claims 0 0.00% $0 0.00% Misdemeanor Collections 1 1.60% $30,800 1.17% — Collections Clerk Grand Total 62.33 100.00% $2,631,500 100.00% — i 56 Clerk of County Court(Cont.) Clerk of Courts Fund (010) FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget - Appropriation Unit Exp/Rev Budget Exp/Rev Service Service Budget Change Personal Services $1,594,806 $2,070,700 $1,944,563 $2,272,800 $79,700 $2,352,500 13.61% Operating Expenses $157,992 $211,300 $173,223 $242,000 $700 $242,700 14.86% Capital Outlay $84,175 $48,800 $38,378 $32,900 $3,400 $36,300 -25.61% - Total Appropriations $1,836,973 $2,330,800 $2,156,164 $2,547,700 $83,800 $2,631,500 12.90% Revenues _ Fees $205,807 $239,000 $616,646 $629,300 $0 $629,300 163.31% Total Revenues $205,807 $239,000 $616,646 $629,300 $0 $629,300 163.31% Permanent Positions 55.25 59.25 59.25 59.25 2.56 61.81 4.32% This budget includes County Court Satellites, Misdemeanor, County Civil/Small Claims, County Traffic, and County Misdemeanor'Collections. A comparision of this department's funding source for FY 01 and FY 02 are as follows: Current Expanded Source FY 01 FY 02 Services Total Deparmental Revenue $ - - Clerk Fees $ 128,800 $ 164,800 $ 16,800 $ 181,600 Board Transfer $ 2,201,800 $ 2,382,900 $ 67,000 $ 2,449,900 Total $ 2,330,600 $ 2,547,700 $ 83,800 $ 2,631,500 Forecast 00/01: Based on historical trends and current spending patterns total expenditures are forecast to be - approximately$174, 636, or 7.5 percent less than budget. The difference is primarily related to personal services which is expected to be $126,137 less than budget. This is primarily due to attrition. Operating and capital expenses are forecast below budget by$38,077 and $10,422, respectively. - Current expenditures increased 9.31 percent with the greatest increase being to personal services. Due to the increase in health care cost and the implementation of the final phase of the pay plan Forecast 01/02: adjustments, personal services recognizes and increase of$202,100 or 9.76 percent when compared to FY 2001 appropriations. 1 The decrease in capital recognizes the completion of several projects during FY 2001. The revenue forecast reflects management's desire to capture revenue in the originating department in - preparation for Article V implementation. Expanded services includes a Satellite Clerk, Misdemeanor Collections Clerk, and .56 County Court - Expanded 01/02: Clerk. This expansion impacts the Board's General Fund by$67,000. 57 Clerk of the County Court Satellite Offices FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change - Personal Services $ 183,166 $ 275,200 $ 239,100 $ 298,700 $ 31,600 $ 330,300 20.02° Operating Expenses $ 26,340 $ 36,500 $ 37,250 $ 45,400 $ 700 $ 46,100 26.30° Capital Outlay $ - $ 10,200 $ 10,200 $ 6,500 $ 3,400 $ 9,900 -2.94° - Total Appropriations $ 209,506 $ 321,900 $ 286,550 $ 350,600 $ 35,700 $ 386,300 20.01° FTE's 6 8 8 8 1 9 12.50° 58 - Cost ..:.Object FY 2000 FY 2001, Forecast Forecast Expanded Total Increase/" Percent Center Code Description Actual Budget FY 2001 F 2002 Services Proposed , (Decrease) Change Satellite Offices Personal Services 321511 512100 REGULAR SALARIES $ 135,328 $ 197,300 S 173,000 $ 215,900 $ 20,000 $ 235,900 $ 38,600 19 56% �' 321511 514100 OVERTIME $ 576 S 800 S 600 $ 1,000 S 200 $ 1,200 $ 400 50.00% 321511 521100 SOCIAL SECURITY MATCHING $ 9,946 $ 15,200 $ 13,300 $ 16,600 $ 1,500 $ 18,100 $ 2,900 19.08% 321511 522100 RETIREMENT-REGULAR $ 13,629 $ 20,100 $ 17,700 $ 19,800 $ 1,800 $ 21,600 $ 1,500 7.46% 321511 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 23,121 $ 40,000 $ 33,000 $ 44,200 $ 8,000 $ 52,200 $ 12,200 30.50% 321511 523160 LIFE PREMIUM $ - $ 800 $ 700 $ 800 $ 100 $ 900 $ 100 12.50% O 321511 524100 WORKER'S COMPENSATION-REGULAR $ 566 $ 1,000 S 800 $ 400 $ - $ 400 $ (600) -60.00% Total Personal Services $ 183,166 S 275,200 S 239,100 $ 298,700 S 31,600 $ 330,300 $ 55,100 20.02% Operating Expenses 321511 634999 OTHER CONTRACTUAL SERVICES $ 392 S 500 S 500 $ 800 S - $ 800 $ 300 60.00% 321511 640200 MILEAGE REIMBURSEMENT-REGULAR S 1,166 S 1,800 $ 1,800 $ 2,400 $ - $ 2,400 $ 600 33.33% 321511 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ 97 $ - S - $ - $ - $ - $ - 0.00 321511 640400 MOTOR POOL MILEAGE CHARGES $ 1,078 S 1,000 $ 1,000 $ 1,000 $ - $ 1,000 $ - 0.00% 321511 640410 MOTOR POOL RENTAL CHARGE S 2,672 $ - S 2,000 $ 2,000 $ - $ 2,000 $ 2,000 100.00% 321511 641100 TELEPHONE-BASE COST $ 11,945 $ 1,500 $ 1,000 $ 1,200 $ - $ 1,200 5 (300) -20.00% ..... 321511 641200 TELEPHONE-TOLL CALLS $ 177 S 2,000 $ 700 $ 1,200 $ - $ 1,200 $ (800) -40.00% 321511 641210 FAX CHARGES $ - $ 600 5 - $ - $ - $ - $ (600) -100.00% 321511 641230 TELEPHONE ACCESS CHARGES $ - $ 12,000 $ - $ - $ - $ - 5 (12,000) -100.00% 321511 641400 TELEPHONE-DIRECT LINE $ - $ 2,100 S 16,000 $ 20,000 $ - $ 20,000 $ 17,900 852.38% 321511 641900 TELEPHONE-ALLOCATED $ 173 $ - S - $ - $ - $ - $ - 0.00% 111.,,.1 321511 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ - $ - $ 750 $ 1,000 $ - $ 1,000 $ 1,000 100.00% 321511 645260 AUTO INSURANCE $ 700 $ 700 S 700 $ 700 $ - $ 700 5 - 0.00% 321511 646180 BUILDING R&M-I.S.F.BILLINGS $ 51 $ - S - $ - $ - $ - 5 - 0.00% 321511 646410 AUTOS&TRUCKS R&M-OUTSIDE VENDORS $ - $ 500 $ 500 $ 500 $ - $ 500 $ - 0.00% 321511 646420 AUTO&TRUCKS-TIRES&BATTERIES $ - $ 500 S 500 $ 500 5 - $ 500 S - 0.00% ....,,, 321511 646445 FLEET NON-MAINTENANCE ISF-PARTS&SUBL $ 43 $ - S 100 $ 100 $ - $ 100 $ 100 100.00% 321511 646710 OFFICE EQUIPMENT R&M $ 2,730 $ 2,400 $ 2,400 $ 3,000 5 200 $ 3,200 $ 800 33.33% 321511 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS $ - $ 2,000 S 1,000 $ 1,000 S - $ 1,000 $ (1,000) -50.00% 321511 648160 OTHER ADS $ 306 $ - S - $ - $ - S - $ - 0.00% 321511 651110 OFFICE SUPPLIES-GENERAL $ 4,009 5 5,000 $ 4,500 $ 4,500 $ 300 S 4,800 $ (200) -4.00% 0....I32151 1 651910 MINOR OFFICE EQUIPMENT $ - $ 1,500 S 1,500 $ 3,000 4 200 $ 3,200 $ 1,700 11333% 321511 651950 MINOR DATA PROCESSING EQUIPMENT $ 733 5 - $ - $ - $ - $ - $ - 0.00% 321511 652410 FUEL&LUBRICANTS-OUTSIDE VENDORS $ 20 $ 100 5 - $ - $ $ - $ (100) -100.00% 321511 652490 FUEL&LUBRICANTS-LS.F BILLINGS $ - $ 2,000 $ 2,000 $ 2,000 $ - $ 2,000 $ - 0.00% 321511 652990 OTHER OPERATING SUPPLIES $ 46 $ 300 $ 300 $ 500 $ - $ 500 $ 200 66.67% Total Operating Expenses $ 26,340 $ 36,500 $ 37,250 $ 45,400 $ 700 $ 46,100 $ 9,600 26.30% Capital Expenses 321511 764310 OFFICE FURNITURE $ - $ 2,500 $ 2,500 5 2,000 $ - $ 2,000 $ (500) -20.00% 321511 764360 OFFICE EQUIPMENT $ - $ 1,500 5 1,500 $ 1,500 $ 800 $ 2,300 $ 800 53.33% 321511 764900 DATA PROCESSING EQUIPMENT $ - S 6,200 S 6,200 S 3,000 5 2,600 $ 5,600 $ (600) -9.68% .... Total Capital Expenses $ - 5 10,200 $ 10,200 $ 6,500 $ 3,400 $ 9,900 $ (300) -2.94% Total Satellite Offices $ 209,506 $ 321,900 S 286,550 $ 350,600 $ 35,700 5 386,300 $ 64,400 20.01% • 1111 OEM 59 Clerk of the County Court County Misdemeanor FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change - Personal Services $ 756,508 $ 740,700 $ 717,417 $ 884,600 $ 17,300 $ 901,900 21.76' Operating Expenses $ 81,007 $ 84,300 $ 64,119 $ 89,200 $ - $ 89,200 5.81" Capital Outlay $ 74,840 $ 19,000 $ 3,169 $ 3,100 $ - $ 3,100 -83.68° — Total Appropriations $ 912,355 $ 844,000 $ 784,705 $ 976,900 $ 17,300 $ 994,200 17.80° FTE's 24.75 24.75 24.75 23.01 0.56 23.57 -4.770 60 0,',:. �' ' 5 f 'AM*�' FY 2001 Received Forecast Forecast Increase/ Percent ,,,.Aa;e«,.:. ,.4'b` a ,`„ _ :‘,."V- s „„.,, 7. ,.,; Budget 31-Jan-01 FY 2001 FY 2002 (Decrease) Change County Misdemeanor 321513 341100 RECORDING OF LEGAL INSTRUMENTS $ 30 $ - $ 30 $ 90 $ 100 $ 100.00 100.00% �.. 321513 341410 POSTAGE-DOCUMENTS $ 226 $ - $ - $ - $ - $ - 0.00% 321513 341420 FORFEITURE POSTAGE S - $ - $ 240 $ 720. $ 1,500 $ 1,500.00 100.00% 321513 341440 SALES OF XEROX COPIES $ 1,078 $ - $ 2,161 $ 6,483 $ 7,500 $ 7,500.00 100.00% 321513 341441 FORFEITURE COPIES $ - $ - $ 1,153 $ 3,458 S 5,500 $ 5,500.00 100.00% 321513 341450 RECORDS CHECK/SEARCH $ - $ - $ 1,113 5 3,339 $ 3,800 S 3,800.00 100.00% '.,. 321513 341451 CERTIFICATION $ - $ - $ 285 $ 855 5 1,200 $ 1,200.00 100.00% 321513 341452 FORFEITURE NOTICES $ - $ - $ 2,292 S 6,876 $ 7,500 $ 7,500.00 100.00% 321513 341453 SEAL/EXPUNGE $ - $ - $ 425 $ 1,275 $ 2,500 5 2,500.00 100.00% 321513 341454 CONVICTION LETTER $ - $ - $ 150 5 450 $ 700 $ 700.00 100.00% 321513 341490 MISCELLANEOUS FEES $ 2,159 $ - $ 108 $ 324 $ 600 $ 600.00 .100.00% �, 321513 341730 RETURNED CHECK FEE $ - $ - $ 175 5 525 $ 700 $ 700.00 100.00% 321513 341762 COURT ATTENDANCE FEES $ 100,875 5 97,000 $ 28,950 $ 86,850 $ 90,000 $ (7,000.00) -7.22% 321513 341764 ISSUE SUBPOENAS $ 64,804 $ 63,000 5 21,466 S 64,398 5 63,500 $ 500.00 0.79% 321513 351151 CLERK FEE-CRIMES COMP $ - $ - 5 1,812 $ 5,435 5 6,500 $ 6,500.00 100.00% 321513 351152 CLERK FEE-JUVENILE ASSESSMENT $ - $ - $ 255 $ 765 $ 1,500 5 1,500.00 100.00% _ 321513 351153 CLERK FEE-CRIMESTOPPERS $ - $ - $ 3,409 5 10,228 5 12,000 5 12,000.00 100.00% 321513 351154 CLERK FEE-AFFIDAVIT $ - $ - $ 784 S 2,352 5 3,000 $ 3,000.00 100.00% 321513 351155 CLERK FEE-TOBACCO FINE $ - $ - $ 420 S 1,260 $ 1,500 5 1,500.00 100.00% 321513 351156 CLERK FEE-PRETRIAL DVU $ - $ - $ 147 $ 441 $ 700 $ 700.00 100.00% 321513 351157 CLERK FEE-DISMISSAL $ - $ - S 125 $ 375 $ 600 $ 600.00 100.00% 321513 351158 CLERK FEE-D-6 $ - $ - S 3,292 $ 9,876 5 9,500 $ 9,500.00 100.005 321513 351159 CLERK FEE-BUI $ - S - $ 3 S 9 $ 100 5 100.00 100.00% 321513 351160 CLERK FEE-INDIGENT $ - $ - 5 220 5 661 $ 700 $ 700.00 100.00% 321513 351161 REINSTATEMENT FEE $ - $ - $ 25 $ 75 $ 100 5 100.00 100.00°/ 321513 351162 CLERK FEE-DRIVING RECORD $ - $ - $ 102 5 306 $ 500 $ 500.00 100.00% 321513 351163 DELINQUENT FEE $ - $ - $ 2,985 $ 8,955 $ 9,000 $ 9,000.00 100.00% .- . 321513 351169 CLERK FEE-INVESTIGATION/PROSECUTION COST $ - $ - $ 3,839 $ 11,516 $ 11,500 $ 11,500.00 100.00% 321513 351170 CLERK FEE-FALSE ALARM $ - $ - $ 180 $ 540 $ 600 $ 600.00 100.00% 321513 351172 CLERK FEE-CODE ENFORCEMENT $ - $ - $ 80 $ 240 5 300 $ 300.00 100.00% 321513 351560 CLERK FEE MM-LOCAL GOVT $ - $ - $ 6,085 $ 18,256 $ 17,500 $ 17,500.00 100.00% Total County Misdemeanor $ 169,172 $ 160,000 $ 82,311 $ 246,932 $ 260,700 $ 100,700.00 62.94 61 Cost Oh t FY" Y 901 k t Center ods 'l rtWn - Aotiiifi, Budget FY° I ,';aEY2OOE.,,, tt.r, :1. me Qsaiige- '1,1 County Misdemeanor Personal Services 321513 512100 REGULAR SALARIES $ 556,427 S 528,800 $ 521,371 $ 633,000 $ 11,000 $ 644,000 $ 115,200 21.79% �- 321513 514100 OVERTIME $ 17,096 $ 11,500 $ 14,403 $ 14,100 $ - $ 14,100 $ 2,600 22.61% 321513 521100 SOCIAL SECURITY MATCHING S 42,778 $ 41,300 $ 41,018 $ 49,500 $ 800 $ 50,300 $ 9,000 21.79% 321513 522100 RETIREMENT-REGULAR $ 57,910 $ 54,800 $ 54,153 $ 59,300 $ 1,000 $ 60,300 $ 5,500 10.04% 321513 523150 LIFE&HEALTH AGGREGATE PREMIUM 5 79,037 $ 99,700 $ 82,382 $ 125,400 $ 4,500 $ 129,900 $ 30,200 30.29% 321513 523160 LIFE PREMIUM S - S 2,000 $ 1,901 $ 2,300 $ - $ 2,300 $ 300 15.00% 321513 524100 WORKER'S COMPENSATION-REGULAR $ 2,408 S 2,500 S 2,074 5 900 $ - S 900 5 (1,600) -64.00% 321513 525100 UNEMPLOYMENT COMPENSATION 5 852 $ 100 S 115 $ 100 S - $ 100 $ - 0.00% Total Personal Services $ 756,508 5 740,700 S 717,417 5 884,600 $ 17,300 S 901,900 $ 161,200 21.76% Operating Expenses 321513 631100 LEGAL FEES $ - $ 2,300 $ 576 S 2,300 $ - S 2,300 S - 0.00% 321513 634999 OTHER CONTRACTUAL SERVICES $ 976 $ 1,200 $ 2,304 $ 800 $ - S 800 S (400) -33.33% 321513 640200 MILEAGE REIMBURSEMENT-REGULAR $ 15 $ 300 S - $ - S - $ - $ (300) -100.00 321513 640300 OUT OF COUNTY TRAVEL-PROFESSIONALDEVEL $ 651 $ 600 $ 288 S 1,100 S - S 1,100 S 500 83.33% 321513 640390 PER DIEM-OTHER CHARGES 5 1,854 $ 2,300 $ 1,728 5 2,300 5 - S 2,300 $ - 0.00% 321513 641100 TELEPHONE-BASE COST $ 65 5 - $ - $ - $ - $ • $ - 0.00% 321513 641200 TELEPHONE-TOLL CALLS $ 476 $ 1,200 S 1,152 $ 1,800 S - 5 1,800 $ 600 50.00% 321513 641900 TELEPHONE-ALLOCATED 5 4,596 $ 4,600 $ 4,609 5 6,300 $ - 5 6,300 $ 1,700 36.96% 321513 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 11,550 S 11,500' $ 979 5 11,300 $ - 5 11,300 $ (200) -1.74% 321513 644600 RENT-EQUIPMENT $ 6,056 $ 8,600 5 6,625 $ 8,500 5 - $ 8,500 $ (100) -1.16% .... 321513 644620 LEASE-EQUIPMENT $ 2,983 $ - S - $ - $ - $ - $ - 0.00 321513 646180 BUILDING R&M-I.S.F.BILLINGS $ 788 $ 300 $ 288 S 300 S - $ 300 5 - 0.00% 321513 646710 OFFICE EQUIPMENT R&M $ 3,276 S 5,800 S 2,881 $ 3,400 5 - $ 3,400 $ (2,400) -41.38% 321513 646910 DATA PROCESSING R&M 5 481 $ - $ - $ - $ - $ - S - 0.00 321513 647110 PRINTING&JOR BINDING-OUTSIDE VENDORS 5 14,387 $ 25,900 5 23,332 5 28,200 5 - $ 28,200 $ 2,300 8.88% 321513 648160 OTHER ADS $ 1,087 $ - $ 864 $ 800 $ - $ 800 $ 800 100.00% 321513 651110 OFFICE SUPPLIES-GENERAL $ 26,086 $ 12,700 S 14,403 $ 16,900 $ - $ 16,900 5 4,200 33.07% 321513 651210 COPYING CHARGES S 1,931 $ 100 5 - S 100 $ - $ 100 5 - 0.00% 321513 651910 MINOR OFFICE EQUIPMENT $ - $ 1,200 5 1,152 $ 1,100 $ - $ 1,100 5 (100) -833% 321513 651930 MINOR OFFICE FURNITURE 5 1,386 $ 600 $ 576 S 600 $ - $ 600 5 - 0.00% 321513 651950 MINOR DATA PROCESSING EQUIPMENT $ 724 $ 2,300 $ 576 S 1,100 $ - S 1,100 $ (1,200) -52.17% 321513 652830 MICROFILM SUPPLIES&PROCESSING $ 608 5 700 $ 576 $ 800 $ - $ 800 $ 100 14.29n/ 321513 652990 OTHER OPERATING SUPPLIES $ 282 5 300 5 346 5 300 5 - $ 300 5 - 0.00% 321513 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 538 5 300 S 288 5 300 $ - $ 300 $ - 0.00% 321513 654310 TUITION $ - 5 300 S - 5 300 $ - 5 300 $ - 0.00 321513 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 5 211 $ 1,200 5 576 $ 600 5 - $ 600 S (600) -50.00% Total Operating Expenses 5 81,007 5 84,300 $ 64,119 $ 89,200 5 - 5 89,200 S 4,900 5.81% Capital Expenses 321513 764310 OFFICE FURNITURE 5 40,945 $ - $ - $ - $ - $ - S - 0.00% 321513 764360 OFFICE EQUIPMENT $ 19,633 5 7,500 $ - S - $ - $ - S (7,500) -100.00% 321513 764900 DATA PROCESSING EQUIPMENT $ 14,262 S 11,500 $ 3,169 $ 3,100 $ - $ 3,100 $ (8,400) -73.04% Total Capital Expenses $ 74,840 $ 19,000 $ 3,169 $ 3,100 $ - $ 3,100 $ (15,900) -83.68% Total County Misdemeanor $ 912,355 $ 844,000 5 784,705 S 976,900 $ 17,300 $ 994,200 $ 150,200 17.80% 62 Clerkof the County Court County Civil FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change Personal Services $ 258,220 $ 407,900 $ 400,046 $ 461,200 $ - $ 461,200 13.07°, Operating Expenses $ 29,453 $ 41,100 $ 34,669 $ 56,900 $ - $ 56,900 38.44°, Capital Outlay $ 2,288 $ 2,400 $ 6,009 $ 7,800 $ - $ 7,800 225.00° Total Appropriations $ 289,961 $ 451,400 $ 440,724 $ 525,900 $ - $ 525,900 16.50° FTE's 8.5 8.5 8.5 11.7 0 11.7 37.65° 63 r ,t; FY 2000 FY 2001 Received Forecast Forecast Increase/ Percent Center W„ 5 MM a, ,,,,,,bsiscriptiou, .:,,-.../:,,-.0.1.40:,7„,.,e,,;:::,,,,,,,,, � Actual Budget 31-Jan-01 FY 2001 FY 2002 (Decrease) Change c, llil County Civil 321515 341410 POSTAGE-DOCUMENTS $ - $ - $ 674 $ 2,021 $ 2,000 $ 2,000.00 100.00% • . 321515 341442 COPIES $ - $ - S 799 $ 2,397 $ 2,300 $ 2,300.00 100.00% 321515 341445 GARNISHMENT CLERK FEE S - $ - $ 2,520 $ 7,560 $ 7,500 $ 7,500.00 100.00% 321515 341448 EXEMPLIFICATION FEE $ - $ - $ 4 $ 12 $ 100 $ 100.00 100.00% 321515 341450 RECORDS CHECK/SEARCH $ - $ - $ 4 $ 12 $ 100 $ 100.00 100.00% 321515 341451 CERTIFICATION $ - $ - $ 243 $ 729 $ 800 $ 800.00 100.00% ... 321515 341455 NOTARY FEES $ - $ - $ 4 $ 12 $ 100 $ 100.00 100.00% 321515 341456 PREPRINTED FORMS SALES $ - $ - $ 30 $ 90 $ 100 $ 100.00 100.00% 321515 341457 PREPARATION OF DOCUMENTS $ - $ - 5 4 $ 12 $ 100 $ 100.00 100.00% 321515 341490 MISCELLANEOUS FEES $ - $ - $ 464 $ 1,392 $ 1,400 $ 1,400.00 100.00% 321515 341715 FORECLOSURE SALE FEES $ - $ - $ 136 $ 408 $ 500 $ 500.00 -100.00% . . 321515 341719 COUNTY CIVIL FILING FEE $ - $ - $ 25,519 $ 76,556 $ 76,500 $ 76,500.00 100.00% 321515 341720 COUNTY FILING FEE SMALL CLAIMS $ - $ - $ 24,970 $ 74,909 $ 75,000 $ 75,000.00 100.00% 321515 341728 REPLEVIN FEE $ - $ - $ 809 $ 2,427 $ 2,400 $ 2,400.00 100.00% 321515 341729 FOREIGN JUDGMENT SERVICE FEE $ - $ - $ 275 $ 825 $ 700 $ 700.00 100.00% 321515 341754 REGISTRY OF COURT SERVICE CHARGES $ - $ - $ 673 $ 2,018 $ 2,000 $ 2,000.00 100.00% O.,, 321515 341755 APPROVING BONDS-SERVICE CHARGE $ - $ - $ 50 $ 150 $ 100 $ 100.00 100.00% 321515 341762 COURT ATTENDANCE FEES $ 11,475 $ 30,000 $ 5,775 $ 17,325 $ 25,000 $ (5,000.00) -16.67% 321515 341763 COURT MINUTES FEES $ 15,635 $ 37,000 $ 7,410 $ 22,230 $ 20,000 $ (17,000.00) -45.95% 321515 341764 ISSUE SUBPOENAS $ - $ - $ 29 $ 87 $ 100 $ 100.00 100.00% Total County Civil $ 27,110 $ 67,000 $ 70,391 $ 211,172 $ 216,800 $ 149,800.00 223 58% mmt • ... Mime 64 Cost Object FY 2000 FY 2001 ' Forecast Forecast Expanded Total Increase/ Percent Center Code Description Actual Budget FY 2001 FY 2002 Services '. Proposed (Decrease) Change;. County Civil Personal Services 321515 512100 REGULAR SALARIES $ 195,329 $ 300,500 $ 296,840 $ 331,500 $ - $ 331,500 $ 31,000 10.32% "" 321515 513100 OTHER WAGES AND SALARIES $ 989 $ - S - $ - $ - $ - $ - 0.00% 321515 514100 OVERTIME $ 1,096 $ 2,900 $ 1,810 $ 2,100 S - $ 2,100 $ (800) -27.59% 321515 521100 SOCIAL SECURITY MATCHING $ 14,716 $ 23,200 $ 22,842 $ 25,600 $ - 5 25,600 $ 2,400 10.34% 321515 522100 RETIREMENT-REGULAR $ 19,669 $ 30,800 $ 30,408 $ 30,600 $ - $ 30,600 $ (200) -0.65% 321515 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 25,036 $ 47,300 $ 45,250 $ 69,000 $ - $ 69,000 $ 21,700 45.88% ."� 321515 523160 LIFE PREMIUM $ - $ 1,100 5 1,086 $ 1,200 $ - $ 1,200 5 100 9.09% 321515 524100 WORKER'S COMPENSATION-REGULAR $ 823 $ 1,400 S 1,086 $ 500 $ - $ 500 $ (900) -64.29% 321515 525100 UNEMPLOYMENT COMPENSATION $ 562 $ 700 S 724 $ 700 $ - $ 700 5 - 0.00% Total Personal Services $ 258,220 $ 407,900 $ 400,046 $ 461,200 $ - $ 461,200 $ 53,300 13.07% IMMO Operating Expenses 321515 631100 LEGAL FEES $ - $ 1,400 $ 1,448 $ 1,400 $ - $ 1,400 $ - 0.00% 321515 634999 OTHER CONTRACTUAL SERVICES $ 82 $ 200 $ 104 $ 200 $ - $ 200 $ - 0.00% 321515 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ 106 $ 1,100 $ 217 $ 1,100 $ - $ 1,100 $ - 0.00% 321515 640390 PER DIEM-OTHER CHARGES $ 560 $ 1,000 $ 362 $ 900 $ - $ 900 $ (100) -10.00% .... 321515 640410 MOTOR POOL RENTAL CHARGE $ 62 $ 100 5 72 $ 100 $ - $ 100 $ - 0.00% 321515 641100 TELEPHONE-BASE COST $ 1,003 $ 100 $ 109 $ 100 $ - $ 100 $ - 000% 321515 641200 TELEPHONE-TOLL CALLS $ 418 $ 600 $ 696 $ 900 $ - $ 900 $ 300 50.00% 321515 6414000 TELEPHONE-DIRECT LINE $ 136 $ - $ - $ - $ - $ - $ - 0.00% 321515 641300 TELEPHONE-INSTALLATIONS $ - $ - $ 913 $ 1,100 $ - $ 1,100 $ 1,100 100.00% .... 321515 641600 TELEPHONE-EXTRAS $ - $ 400 $ 362 $ 400 $ - $ 400 $ - 0.00% 321515 641900 TELEPHONE-ALLOCATED $ 1,752 $ 3,300 $ 3,255 $ 3,200 $ - $ 3,200 $ (100) -3.03% 321515 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 9,108 $ 8,000 $ 5,378 $ 12,500 $ - $ 12,500 $ 4,500 56.25% 321515 644600 RENT-EQUIPMENT $ 322 $ 2,900 $ 2,272 $ 2,900 $ - $ 2,900 $ - 0.00% 321515 646180 BUILDING R&M-ISF BILLINGS $ - $ 700 5 724 $ 700 .5 - $ 700 $ - 000% 321515 646445 FLEET NON-MAINT ISF PARTS&SUBL $ 15 $ - $ - $ - $ - $ - $ - 0.00% 321515 646710 OFFICE EQUIPMENT R&M $ 3,032 $ 1,400 $ 2,323 $ 4,300 5 - $ 4,300 $ 2,900 207.14% 321515 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS $ 2,756 $ 6,200 $ 6,154 $ 8,600 $ - $ 8,600 $ 2,400 38.71% 321515 648110 LEGAL ADS $ - $ 400 $ 362 $ 500 $ - $ 500 $ 100 25.00% 321515 648160 OTHER ADS 5 128 $ - $ 144 $ 200 $ - 5 200 $ 200 100.00% _ 321515 649990 OTHER MISC.SERVICES $ - $ 500 $ 543 $ 500 $ - $ 500 $ - 0.00% 321515 651110 OFFICE SUPPLIES-GENERAL $ 8,981 $ 8,000 $ 5,890 $ 11,400 $ - $ 11,400 $ 3,400 42.50% 321515 651210 COPYING CHARGES $ - $ 700 $ - $ - $ - $ - $ (700) -100.00% 321515 651910 MINOR OFFICE EQUIPMENT 5 213 $ 700 5 724 $ 1,100 $ - $ 1,100 $ 400 57.14% 321515 651930 MINOR OFFICE FURNITURE $ - $ 700 $ 98 $ 1,100 $ - $ 1,100 $ 400 57.14% 321515 651950 MINOR DATA PROCESSING EQUIPMENT $ - $ 300 $ 253 $ 300 $ - $ 300 $ - 0-00% _ 321515 652830 MICROFILM SUPPLIES&PROCESSING $ 280 $ 900 $ 905 $ 1,200 $ - $ 1,200 $ 300 33.33% 321515 652990 OTHER OPERATING SUPPLIES $ 38 $ 200 $ 169 $ 300 $ - $ 300 $ 100 50.00% 321515 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 371 $ 400 5 233 $ 500 $ - $ 500 $ 100 25.00% 321515 654310 TUITION $ 17 $ 100 $ 78 $ 200 $ - 5 200 $ 100 10000% 321515 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 73 $ 800 $ 881 $ 1,200 $ - $ 1,200 $ 400 50.00% Total Operating Expenses $ 29,453 $ 41,100 $ 34,669 $ 56,900 $ - $ 56,900 $ 15,800 38.44% Capital Expenses 321515 764310 OFFICE FURNITURE $ 1,168 $ 600 $ 579 $ 1,400 $ - 5 1,400 $ 800 133.33% 321515 764360 OFFICE EQUIPMENT $ 1,120 $ 1,400 S 1,448 $ 1,600 $ - $ 1,600 $ 200 14.29% .... 321515 764900 DATA PROCESSING EQUIPMENT $ - $ 400 $ 3,077 $ 3,900 $ - $ 3,900 $ 3,500 875.00% 321515 764950 SOFTWARE-GENERAL $ - $ - $ 905 $ 900 $ - $ 900 $ 900 100.00% Total Capital Expenses $ 2,288 $ 2,400 S 6,009 $ 7,800 $ - $ 7,800 $ 5,400 225 00% Total County Civil $ 289,961 $ 451,400 S 440,724 $ 525,900 $ - $ 525,900 $ 74,500 16.50% 65 Clerk of the County Clerk Traffic FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change — Personal Services $ 396,912 $ 455,800 $ 436,000 $ 455,400 $ - $ 455,400 -0.09° Operating Expenses $ 21,193 $ 38,400 $ 31,150 $ 41,400 $ - $ 41,400 7.81 Capital Outlay $ 7,047 $ 5,700 $ 9,000 $ 8,500 $ - $ 8,500 49.12° - Total Appropriations $ 425,152 $ 499,900 $ 476,150 $ 505,300 $ - $ 505,300 1.08° FTE's 13 14 14 13.36 0 13.36 -4.57° 66 C9st fl `{ ' . E)f 2000 I FY 200 1eodtved t Forec st 8nor ase/E Percent Center :.Coda,.. , .r .1etual =Budget ,_°k .. .31 4an-0t 001,.: FY 2002 Decrease) g=JEatt$a' Traffic 321516 341440 SALES OF XEROX COPIES $ - $ - $ 79 $ 237 $ 200 $ 200.00 100.00% 321516 341450 RECORDS CHECK/SEARCH S - $ - $ 28 $ 84 $ 100 $ 100.00 100.00% 321516 341451 CERTIFICATION $ - $ - 5 12 $ 36 $ 100 $ 100.00 100.00% 321516 341454 CONVICTION LETTER $ - $ - $ 1,030 5 3,090 $ 2,500 $ 2,500.00 100.00% 321516 341490 MISCELLANEOUS FEES S - $ - $ 182 $ 546 S 400 $ 400.00 100.00% 321516 341730 RETURNED CHECK FEE $ - $ - 5 125 $ 375 $ 200 $ 200.00 100.00% .-� 321516 341762 COURT ATTENDANCE FEES 5 9,525 $ 12,000 $ 3,150 $ 9,450 $ 9,000 $ (3,000.00) -25.00% 321516 341764 ISSUE SUBPOENAS $ - $ - 5 10 $ 30 $ 100 $ 100.00 100.00% 321516 351154 CLERK FEE-AFFIDAVIT $ - $ - $ 14,624 $ 43,872 $ 42,500 $ 42,500.00 100.00% 321516 351157 CLERK FEE-DISMISSAL $ - $ - $ 5,370 $ 16,110 $ 16,000 $ 16,000.00 100.00% 321516 351158 CLERK FEE-D-6 $ - $ - $ 14,265 $ 42,795 $ 42,000 $ 42,000.00 -100.00% ^,. 321516 351161 REINSTATEMENT FEE S - $ - S 2,100 $ 6,300 $ 6,000 $ 6,000.00 100.00% 321516 351162 CLERK FEE-DRIVING RECORD $ - $ - $ 1,427 $ 4,281 $ 4,200 $ 4,200.00 100.00% 321516 351164 CLERK FEE-TRAFFIC FINES $ - $ - $ 4,861 $ 14,584 $ 14,000 $ 14,000.00 100.00% 321516 351165 CLERK FEE-IMPROPER EQUIPMENT $ - $ - S 330 $ 990 $ 1,000 $ 1,000.00 100.00 321516 351166 CLERK FEE-NON-ATTENDANCE $ - $ - S 3,994 $ 11,981 S 10,500 $ 10,500.00 100.00% ••.• 321516 351167 OUT OF COUNTY AFFIDAVIT $ - $ - $ 60 S 180 $ 100 $ 100.00 100.00% 321516 351171 CLERK FEE/TOLL $ - 5 - $ 5 S 15 S 100 $ 100.00 100.00% 321516 354100 CLERK FEE-PARKING $ - $ - $ 940 $ 2,820 $ 2,200 $ 2,200.00 100.00% 321516 354102 CLERK FEE-LATE PARKING PAYMENT $ - $ - $ 255 $ 765 $ 600 $ 600.00 100.00% Total Traffic $ 9,525 $ 12,000 $ 52,847 $ 158,542 $ 151,800 S 139,800.00 1165.00°/ 67 - Cost Omen FY 2000 ,f54;290.J.4 F , 1 ® d Center Code Description Actual=. ..$t`idget s. ..>". ..F6302 '..f-,---:Z�.. ...,,� p (1 ': n-•=)e) , ;' Traffic Personal Services 321516 512100 REGULAR SALARIES $ 299,455 $ 330,000 $ 325,000 $ 331,000 $ - $ 331,000 $ 1,000 0.30 .. 321516 514100 OVERTIME S 4,299 $ 4,000 5 500 $ 1,000 S - $ 1,000 $ (3,000) -75.0(. 321516 521100 SOCIAL SECURITY MATCHING $ 22,623 $ 25,600 $ 24,900 S 25,700 $ - $ 25,700 $ 100 0.39 321516 522100 RETIREMENT-REGULAR $ 30,486 $ 33,900 S 33,100 S 30,800 $ - $ 30,800 $ (3,100) -9.14 321516 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 38,454 $ 59,400 $ 50,000 S 65,000 $ - $ 65,000 S 5,600 9.43 321516 523160 LIFE PREMIUM $ - $ 1,200 S 1,200 $ 1,200 $ - $ 1,200 $ - 0.00 .-. 321516 524100 WORKERS COMPENSATION-REGULAR S 1,158 $ 1,600 $ 1,200 S 600 $ - S 600 S (1,000) -62.50 321516 525100 UNEMPLOYMENT COMPENSATION $ 438 $ 100 5 100 $ 100 $ - $ 100 S - 0.00 Total Personal Services $ 396,912 $ 455,800 5 436,000 S 455,400 $ - $ 455,400 $ (400) -009 Operating Expenses I.., 321516 631100 LEGAL FEES $ - $ 2,000 S - S 2,000 5 - $ 2,000 5 - 0.00 321516 634999 OTHER CONTRACTUAL SERVICES $ - $ 1,000 $ 1,500 $ 1,000 $ - $ 1,000 $ - 0.00 321516 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ - S 1,000 $ 200 S 1,000 $ - $ 1,000 $ - 0.00 321516 640390 PER DIEM-OTHER CHARGES $ 31 $ 600 $ 400 $ 600 $ - $ 600 $ - 0.00 321516 641100 TELEPHONE-BASE COST $ - $ 300 S 300 $ - $ - $ - 5 (300) -100.00 321516 641200 TELEPHONE-TOLL CALLS $ 206 $ 700 $ 700 $ 1,000 $ - $ 1,000 $ 300 42.86 321516 641900 TELEPHONE-ALLOCATED $ 2,730 $ 3,000 $ 3,000 5 3,300 $ - $ 3,300 $ 300 10.00 321516 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 3,634 $ 5,000 5 4,000 $ 5,000 $ - $ 5,000 $ - 0.00 321516 644600 RENT-EQUIPMENT 5 1,944 $ 3,000 $ 2,000 5 3,500 $ - $ 3,500 $ 500 16.67 321516 646180 BUILDING R&M-I.S.F.BILLINGS $ 76 $ 500 S 200 $ 500 $ - $ 500 $ - 0.00 ^,-, 321516 646710 OFFICE EQUIPMENT R&M $ 104 $ 500 $ 500 $ 1,000 $ - $ 1,000 $ 500 100.00 321516 647110 PRINTING&/ORBINDING-OUTSIDE VENDORS $ 3,572 5 4,000 $ 4,000 $ 4,000 $ - $ 4,000 $ - 0.00 321516 647230 MICROFICHE SERVICES(COM)OUTSIDE VENDOR $ - $ 500 S 1,000 $ 500 5 - $ 500 S - 0.00 321516 648160 OTHER ADS S 339 5 - 5 500 $ 500 $ - $ 500 $ 500 100.00 321516 651110 OFFICE SUPPLIES-GENERAL $ 5,873 $ 8,000 5 8,000 $ 10,000 $ - $ 10,000 $ 2,000 25.00 321516 651210 COPYING CHARGES $ - $ 100 5 - $ 100 $ - $ 100 $ - 0.00 _ 321516 651910 MINOR OFFICE EQUIPMENT 5 504 $ 500 $ 500 $ 1,000 $ - $ 1,000 $ 500 100.00 321516 651930 MINOR OFFICE FURNITURE $ - $ 1,000 S 500 5 500 $ - $ 500 $ (500) -50.00 321516 651950 MINOR DATA PROCESSING EQUIPMENT S 225 5 4,000 $ 2,000 $ 4,000 S - $ 4,000 S - 0.00 321516 652830 MICROFILM SUPPLIES&PROCESSING $ 61 $ - S - $ - S - $ - $ - 0.00 321516 652920 COMPUTER SOFTWARE UNDER$500 $ 436 $ 500 $ 500 $ - $ - $ - $ (500) -100.00 321516 652990 OTHER OPERATING SUPPLIES $ 370 $ 400 $ 450 $ 600 $ - $ 600 $ 200 50.00 321516 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 907 $ 600 $ 400 $ 600 $ - $ 600 $ - 0.00 321516 654310 TUITION $ - $ 200 $ - S 200 $ - $ 200 $ - 0.00 321516 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 180 S 1,000 $ 500 $ 500 $ - $ 500 $ (500) -50.00 Total Operating Expenses $ 21,193 S 38,400 $ 31,150 $ 41,400 $ - $ 41,400 S 3,000 7.81 Capital Expenses 321516 764310 OFFICE FURNITURE $ - $ 2,500 $ 6,000 $ - $ - $ - $ (2,500) -100.00 321516 764900 DATA PROCESSING EQUIPMENT $ 7,047 S 3,200 $ 3,000 $ 8,500 $ - $ 8,500 $ 5,300 165.63 Total Capital Expenses $ 7,047 $ 5,700 S 9,000 S 8,500 $ - $ 8,500 S 2,800 49.12 ... Total Traffic $ 425,152 $ 499,900 S 476,150 $ 505,300 $ - $ 505,300 $ 5,400 1.08 68 Clerk of the County Court Misdemeanor Collections FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget _ Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change Personal Services $ - $ 191,100 $ 152,000 $ 172,900 $ 30,800 $ 203,700 Operating Expenses $ - $ 11,000 $ 6,035 $ 9,100 $ - $ 9,100 -17.27° Capital Outlay $ - $ 11,500 $ 10,000 $ 7,000 $ - $ 7,000 -39.13° — Total Appropriations $ - $ 213,600 $ 168,035 $ 189,000 $ 30,800 $ 219,800 2.90° FTE's 3 4 4 3.7 1 4.7 17.50° 69 1 Forecast Forecast C� .EDeacti tion; Actualn. dget FY2001 FY 2002 Services ' -'-r , Percent 44',+e ,.C;odtap� BudgetProposed �re e) Change County Collections Personal Services 321514 512100 REGULAR SALARIES $ - $ 151,000 $ 120,000 $ 126,900 $ 19,500 $ 146,400 S (4,600) -3.05/; 321514 521100 SOCIAL SECURITY MATCHING $ - $ 11,600 S 9,200 $ 9,700 $ 1,500 $ 11,200 $ (400) -3.45% 321514 522100 RETIREMENT-REGULAR $ - $ 15,300 $ 12,200 $ 11,600 $ 1,800 $ 13,400 $ (1,900) -12.42°A 321514 523150 LIFE&HEALTH AGGREGATE PREMIUM $ - $ 12,000 $ 10,000 $ 24,000 $ 8,000 $ 32,000 $ 20,000 166.67% 321514 523160 LIFE PREMIUM $ - 5 500 5 400 5 500 $ - $ 500 $ - 0.00% 321514 524100 WORKER'S COMPENSATION-REGULAR $ - $ 700 5 200 $ 200 $ - $ 200 $ (500) -71.43% ....` Total Personal Services $ - $ 191,100 S 152,000 $ 172,900 $ 30,800 5 203,700 $ 12,600 6.59% Operating Expenses 321514 634210 DATA PROCESSING-OFFICE AUTOMATION SYST $ - $ 1,000 $ 1,000 5 1,000 S - $ 1,000 $ - 0.00% 321514 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL S - $ 800 $ 400 S 800 S - $ 800 $ - 0.00%; ,.. r 321514 641200 TELEPHONE-TOLL CALLS S - $ 1,000 $ 500 $ 500 $ - $ 500 $ (500) -50.00%, 321514 641900 TELEPHONE-ALLOCATED $ - $ 1,000 $ 500 $ 500 $ - $ 500 $ (500) -50.00% 321514 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ - S 2,600 S 1,300 $ 1,200 $ - $ 1,200 $ (1,400) -53.85% 321514 646710 OFFICE EQUIPMENT R&M $ - $ - $ - $ 500 $ - $ 500 $ 500 100.00%. 321514 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS S - $ - $ - $ 500 $ - $ 500 $ 500 100.00% ^. 321514 648160 OTHER ADS $ - $ - $ 200 $ 300 $ - $ 300 $ 300 100.00% 321514 651110 OFFICE SUPPLIES-GENERAL $ - $ 2,500 $ 665 S 1,500 $ - $ 1,500 5 (1,000) -40.00% 321514 651910 MINOR OFFICE EQUIPMENT $ - $ 500 $ 250 S 500 $ - $ 500 $ - 0.00% 321514 652920 COMPUTER SOFTWARE UNDER$500 $ - $ 300 5 360 S 300 $ - $ 300 $ - 0.00% 321514 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ - $ 300 $ 360 $ 500 $ - $ 500 $ 200 66.67% .... 321514 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ - $ 1,000 $ 500 $ 1,000 $ - $ 1,000 $ - 0.00% Total Operating Expenses $ - $ 11,000 $ 6,035 $ 9,100 $ - $ 9,100 $ (1,900) -17.27%. Capital Expenses 321514 764360 OFFICE EQUIPMENT $ - $ 7,000 $ 6,000 $ 4,000 $ - $ 4,000 $ (3,000) -42.86% ,.., 321514 764900 DATA PROCESSING EQUIPMENT $ - $ 4,500 $ 4,000 $ 3,000 $ - $ 3,000 $ (1,500) -33.33% Total Capital Expenses $ - $ 11,500 $ 10,000 S 7,000 $ - $ 7,000 $ (4,500) -39.13% Total County Collections $ - $ 213,600 $ 168,035 S 189,000 $ 30,800 $ 219,800 $ 6,200 2.90% WM r • 70 RECORDIN A :\7D „, : -1, 0 --, c ii R I- ..:i tiL,, tflt ir ki MANAGEMENT Recording and Records Management — Recording Records Management Recording and Records Management Clerk of Courts Fund (010) Goals To record in the Official Records all deeds, leases, mortgages, and all other instruments that may be required or authorized by law to be recorded and to process passport applications and marriage licenses. To provide a systematic approach to controlling all phases of records life, to reduce paperwork proliferation, to provide efficient access to needed information, to dispose of obsolete records, to provide documentation of compliance with laws, ordinances, and other regulations, and to maintain historical records. % of — % of FY 02 Total Programs: FTE's Personnel Cost Dollars - Records Management 6.05 22.01% $330,900 23.92% To automate the scheduling of the records management cycle from document creation to final disposition and to inventory all records by activity,status, media in which to store, and physical location. - Recording 21.435 77.99% $1,052,500 76.08% To provide on-line computer access to land records by title companies, realtors, attorneys, and others. To pursue conversion from microfilm to optical disk storage and retrieval records. Subtotal 27.485 100.00% $1,383,400 100.00% Expanded Services: Recording 0.5 1.79% $15,500 1.11% .5 Recording Clerk Grand Total 27.985 100.00% $1,398,900 100.00% 71 Recording and Records Management(Cont.) Clerk of Courts Fund (010) FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp/Rev Budget Exp/Rev Service Service Budget Change Personal Services $840,400 $1,024,000 $971,200 $1,175,800 $15,500 $1,191,300 16.34% Operating Expenses $137,318 $198,300 $139,047 $186,600 $0 $186,600 -5.90% Capital Outlay $5,274 $109,500 $11,300 $21,000 $0 $21,000 -80.82% Total Appropriations $982,992 $1,331,800 $1,121,547 $1,383,400 $15,500 $1,398,900 5.04% Revenues Fee Collections $139 $1,900 $2,742,819 $2,804,000 $0 $2,804,000 147478.95% Total Revenues $139 $1,900 $2,742,819 $2,804,000 $0 $2,804,000 147478.95% — Permanent Positions 25.5 27.25 27.25 27.485 0.5 27.985 2.70% A comparision of this department's funding sources for FY 01 and FY 02 are as follows: — Current Expanded Source FY 01 FY 02 Services Total Deparmental Revenue $ - — Clerk Fees $ 1,205,200 $ 1,208,000 $ 15,500 $ 1,223,500 Board Transfer $ 126,600 $ 175,400 $ - $ 175,400 Total $ 1,331,800 $ 1,383,400 $ 15,500 $ 1,398,900 Forecast 00101: Based on historical trends and current spending patterns total expenditures are forecast to be be approximately$210,253, or 15.79 percent below FY 2001 appropriations. The most significant _ variance is related to capital expenses with a favorable variance 89.68 percent. This is due to other funding sources being available for certain capital projects. The significant increase in revenue recognizes management's desire to capture revenue at the originating department and for preparation of Article V implementation. Current expenditures increased $51,600 when compared to the prior year budget. This reflects a Forecast 01/02: significant increase in personal services due to rising health care cost and the final phase of the pay plan adjustment along with a substantial decrease in capital recognizing the completion of several projects in FY 2001. — Expanded 01102: Expanded services includes .5 Recording Clerk which has no impact on the Board's General Fund. 72 Recording and Records Management Recording FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change Personal Services $ 633,893 $ 783,600 $ 747,400 $ 904,700 $ 15,500 $ 920,200 17.43`, Operating Expenses $ 93,223 $ 128,600 $ 102,757 $ 126,800 $ - $ 126,800 -1.40° Capital Outlay $ 5,274 $ 103,200 $ 5,000 $ 21,000 $ - $ 21,000 -79.65° — Total Appropriations $ 732,390 $ 1,015,400 $ 855,157 $ 1,052,500 $ 15,500 $ 1,068,000 5.18° FTE's 19.5 21.25 21.25 21.435 0.5 21.935 3.22° 73 Cost ''Q , FY 2000 FY 2001 Received Forecast Forecast. Increase/ Percent Venter i(1`1n46. ro, �� c, „ a3.is., Actual Budget 31-Jan-01 FY 2001 FY 2002.. (Decrease) Change Recording 321910 341100 RECORDING OF LEGAL INSTRUMENTS $ - $ - $ 609,327 $ 1,827,981 $ 1,850,000 $ 1,850,000.00 100.00% 321910 341120 DOCUMENTARY STAMP COMMISSIONS $ - $ - $ 212,357 $ 637,072 $ 666,400 $ 666,400,00 100.00% 321910 341410 POSTAGE-DOCUMENTS S - $ - $ 2,153 $ 6,459 $ 6,500 $ 6,500.00 100.00% 321910 341439 SALES OF MICROFILM COPIES $ - $ - $ 3,950 $ 11,850 $ 12,000 $ 12,000.00 100.00% 321910 341440 SALES OF XEROX COPIES $ - $ - $ 1,750 $ 5,250 $ 5,300 $ 5,300.00 100,00% 321910 341442 COPIES $ - $ - $ 27,698 $ 83,093 $ 82,000 $ 82,000.00 100.00% 321910 341444 PLAT COPIES $ - $ - $ 1,257 $ 3,770 $ 3,500 $ 3,500.00 100.00% 321910 341490 MISCELLANEOUS FEES $ - $ - $ 10,082 $ 30,245 $ 30,000 $ 30,000.00 100.00% 321910 341754 REGISTRY OF COURT SERO-ICE CHARGES $ - $ - S 312 $ 936 S 1,000 $ 1,000.00 100.00% 321910 341756 MARRIAGE LICENSES $ - $ - $ 19,008 $ 57,024 $ 55,000 $ 55,000.00 100.00% 321910 341758 TAX DEED SALES $ - $ - .$ 3,390 $ ‘ 10,170 $ 15,000 $ 15,000,00 .100.00% . . 321910 341774 PASSPORT FEES CIRCUIT $ - $ - $ 20,160 $ 60,480 $ 67,800 $ 67,800.00 100.00% 321910 341779 MARRIAGE CEREMONY PERFORMED $ - $ - $ 2,830 $ 8,490 $ 9,000 $ 9,000.00 100.00% Total Recording $ - $ - $ 914,273 $ 2,742,819 $ 2,803,500 $ 2,803,500,00 100.00% Records Management 321920 493810 SHERIFF $ 139 $ 1,900 $ - $ - $ 500 $ (1,400.00) -73.68% Total Records Management $ 139 $ 1,900 $ - $ - $ 500 $ (1,400,00) -73.68% 74 - Cosst ,p4.t FY 2000 FY 2001, Forecast Forecast Expanded Total Increase( Percent tette[`' »X ou ,s,, i iiiiigissi,1 ris, , llifii 's.. 7 Actual Budget, FY 2001 FY 2002 Services -Proposed (Decrease) Change Recording Personal Services 321910 512100 REGULAR SALARIES $ 472,816 $ 567,900 $ 555,000 $ 654,200 $ 9,800 $ 664,000 $ 96,100 16.92' 321910 514100 OVERTIME S 13,299 $ 10,000 $ 3,000 S 6,000 $ 6,000 $ (4,000) -40.00 321910 521100 SOCIAL SECURITY MATCHING S 36,375 $ 44,300 $ 42,700 S 50,500 $ 800 $ 51,300 $ 7,000 15.80 321910 522100 RETIREMENT-REGULAR $ 49,938 $ 58,700 5 56,700 5 60,600 5 900 $ 61,500 5 2,800 4.77. 321910 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 58,772 $ 97,900 $ 86,000 $ 129,000 $ 4,000 $ 133,000 $ 35,100 35.85' 321910 523160 LIFE PREMIUM $ - $ 2,000 5 2,000 $ 2,400 $ - S 2,400 S 400 20.00' 321910 524100 WORKER'S COMPENSATION-REGULAR 5 2,048 5 2,800 $ 2,000 $ 1,000 S - S 1,000 S (1,800) -64.29' 321910 525100 UNEMPLOYMENT COMPENSATION S 645 S - S - S 1,000 $ - $ 1,000 $ 1,000 100.00' Total Personal Services $ 633,893 5 783,600 $ 747,400 $ 904,700 5 15,500 $ 920,200 $ 136,600 17.43' Operating Expenses 321910 631100 LEGAL FEES $ - 5 2,000 5 - $ 2,000 $ - 5 2,000 $ - 0.00' 321910 634999 OTHER CONTRACTUAL SERVICES S 316 5 1,500 $ 307 S 1,500 $ - $ 1,500 5 - 0.00' 321910 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL 5 1,310 5 1,000 5 500 5 1,000 $ - $ 1,000 5 - 0.00' 321910 640390 PER DIEM-OTHER CHARGES $ - $ 1,000 5 150 S 1,000 $ - $ 1,000 S - 0.00' 321910 640410 MOTOR POOL RENTAL CHARGE $ - $ 300 $ - S 300 $ - $ 300 S - 0.00' .� 321910 641100 TELEPHONE-BASE COST $ 193 $ 500 5 400 $ 500 $ - $ 500 $ - 0.00' 321910 641200 TELEPHONE-TOLL CALLS $ 501 S 1,000 $ 1,700 S 1,900 $ - $ 1,900 5 900 90.00' 321910 641600 TELEPHONE-EXTRAS S - $ 600 S - 5 600 $ - $ 600 $ - 0.00' 321910 641900 TELEPHONE-ALLOCATED $ 3,248 $ 4,000 S 5,800 5 6,300 $ - $ 6,300 $ 2,300 57.50' 321910 641910 911 SYSTEMS-BASE CHARGES $ 700 S - $ - $ - $ - 5 - $ - 0.00' 321910 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 25,307 $ 18,200 5 21,600 5 28,000 5 - S 28,000 5 9,800 53.85' 321910 644600 RENT-EQUIPMENT 5 5,883 $ 9,000 S - $ 6,000 S - 5 6,000 $ (3,000) -33.33' 321910 646180 BUILDING R&M-I.S.F.BILLINGS $ 4 $ 400 $ - $ 400 5 - $ 400 5 - 0.00' 321910 646445 FLEET NON-MAINTENANCE ISF-PARTS&SUBL 5 88 $ - $ - S - $ - $ - $ - 0.00 321910 646710 OFFICE EQUIPMENT R&M 5 34,645 $ 41,200 5 55,000 $ 48,000 $ - $ 48,000 $ 6,800 16.50 321910 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS $ 2,638 $ 7,000 5 3,500 S 7,000 $ - $ 7,000 5 - 0.00 321910 647230 MICROFICHE SERVICES(COM)OUTSIDE VENDOR $ 1,105 $ 3,000 $ 3,000 $ 3,000 $ - $ 3,000 $ - 0.00' 321910 651110 OFFICE SUPPLIES-GENERAL $ 6,434 $ 12,500 $ 10,200 $ 14,000 $ - $ 14,000 $ 1,500 12.00' 321910 651910 MINOR OFFICE EQUIPMENT $ 5,428 $ 1,500 $ - $ 1,500 S - S 1,500 5 - 0.00' 321910 651930 MINOR OFFICE FURNITURE $ 300 $ 2,000 $ - $ 1,000 S - S 1,000 $ (1,000) -50.00' I . . 321910 651950 MINOR DATA PROCESSING EQUIPMENT $ 196 $ 7,800 S - $ 500 $ - $ 500 $ (7,300) -93.59' 321910 652830 MICROFILM SUPPLIES&PROCESSING $ 869 $ 6,000 $ - S - $ - $ - $ (6,000) -100.00' 321910 652920 COMPUTER SOFTWARE UNDER$500 $ - $ 6,000 5 100 S 1,000 $ - 5 1,000 $ (5,000) -83.33' 321910 652990 OTHER OPERATING SUPPLIES $ 505 $ 700 S 500 $ 700 $ - S 700 $ - 0.00' 321910 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS S 3,240 S 1,000 $ - $ 500 $ - $ 500 5 (500) -50.00' 321910 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 315 $ 400 $ - S 100 $ - $ 100 $ (300) -75.00' Total Operating Expenses $ 93,223 5 128,600 $ 102,757 S 126,800 $ - $ 126,800 $ (1,800) -1.40' Capital Expenses 321910 764310 OFFICE FURNITURE $ - $ 10,200 $ 5,000 Si 5,000 $ - $ 5,000 $ (5,200) -50.98' _ 321910 764360 OFFICE EQUIPMENT $ - $ - $ - S 11,000 $ - $ 11,000 $ 11,000 100.00' 321910 764900 DATA PROCESSING EQUIPMENT $ 5,274 $ 93,000 $ - $ 5,000 $ - $ 5,000 $ (88,000) -94.62' Total Capital Expenses $ 5,274 $ 103,200 $ 5,000 $ 21,000 $ - $ 21,000 $ (82,200) -79.65' Total Recording $ 732,389 $ 1,015,400 $ 855,157 $ 1,052,500 $ 15,500 $ 1,068,000 S 52,600 5.18' 75 Recording and Records Management Records Management FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Budget Exp/Rev Services Services Budget Change - Personal Services $ 206,507 $ 240,400 $ 223,800 $ 271,100 $ - $ 271,100 12.77° Operating Expenses $ 44,095 $ 69,700 $ 36,290 $ 59,800 $ - $ 59,800 -14.20° Capital Outlay $ - $ 6,300 $ 6,300 $ - $ - $ - -100.00° — Total Appropriations $ 250,603 $ 316,400 $ 266,390 $ 330,900 $ - $ 330,900 4.58° FTE's 6 6 6 6.05 0 6.05 0.83° 76 - Cost Object F?2000 F,y2001 t Increase/ Percent tenter,, a,Code Description v e ,.'-g [ s'u l,,.... ' Aetua ii, „4udget„4- -r� 44 .#"', '?,i . ;4e vices. Ecoposed (Decrease)... .. Change Records Management Personal Services 321920 512100 REGULAR SALARIES $ 161,095 $ 182,000 5 170,000 $ 203,000 $ - $ 203,000 $ 21,000 11.54° 321920 514100 OVERTIME $ 416 5 500 S 500 $ 500 $ - $ 500 $ - 321920 521100 SOCIAL SECURITY MATCHING $ 12,134 $ 14,000 $ 13,000 $ 15,600 $ - $ 15,600 $ 1,600 11.43° 321920 522100 RETIREMENT-REGULAR $ 16,206 $ 18,500 5 17,400 5 18,600 $ - $ 18,600 $ 100 0.54° 321920 523150 LIFE&HEALTH AGGREGATE PREMIUM S 15,988 $ 23,800 $ 21,500 $ 32,400 $ - $ 32,400 $ 8,600 36.13° 321920 523160 LIFE PREMIUM $ - $ 700 $ 600 5 700 $ - $ 700 $ - 0.00° 321920 524100 WORKER'S COMPENSATION-REGULAR $ 669 $ 900 $ 800 $ 300 $ - $ 300 5 (600) -66.67° Total Personal Services $ 206,507 $ 240,400 S 223,800 $ 271,100 $ - $ 271,100 $ 30,700 12.77° Operating Expenses 321920 631100 LEGAL FEES $ - 5 2,000 S 2,000 $ 2,000 $ - $ 2,000 5 . - 0.00° ... 321920 634999 OTHER CONTRACTUAL SERVICES $ 403 $ 8,000 S 6,000 $ 9,000 $ - $ 9,000 $ 1,000 12.50° 321920 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ 15 S 1,000 S - $ 500 $ - $ 500 $ (500) -50,005 321920 640410 MOTOR POOL RENTAL CHARGE $ 57 $ 200 $ - $ 100 $ - $ 100 $ (100) -50.00° 321920 641200 TELEPHONE-TOLL CALLS $ 121 $ 200 S 300 $ 400 5 - $ 400 5 200 10000° 321920 641900 TELEPHONE-ALLOCATED $ 563 $ 1,000 $ 1,000 $ 1,200 $ - $ 1,200 $ 200 20.00° .... 321920 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 4 $ 1,000 $ 600 $ 1,500 $ - $ 1,500 $ 500 50.005 321920 644600 RENT-EQUIPMENT $ 5,776 $ 6,500 $ 240 $ 300 $ - $ 300 $ (6,200) -95.38°, 321920 646420 AUTO&TRUCKS-TIRES&BATTERIES $ - $ - $ 500 $ 1,000 $ - $ 1,000 $ 1,000 loom., 321920 646710 OFFICE EQUIPMENT R&M $ 20,338 5 30,000 S 11,000 S 25,000 S - $ 25,000 $ (5,000) -16,675 321920 651110 OFFICE SUPPLIES-GENERAL $ 2,067 $ 2,500 5 2,500 $ 3,000 $ - $ 3,000 $ 500 20.005 321920 651910 MINOR OFFICE EQUIPMENT $ 281 $ - 5 - $ - $ - $ - $ - 0.005 321920 651950 MINOR DATA PROCESSING EQUIPMENT $ - $ 600 S - $ 500 5 - $ 500 5 (100) -16,675 321920 652830 MICROFILM SUPPLIES&PROCESSING $ 14,149 S 15,000 S 12,000 S 15,000 $ - 5 15,000 5 - 0.005 321920 652920 COMPUTER SOFTWARE UNDER 5500 $ - $ 900 $ - $ - $ - $ - $ (900) -100005 321920 652990 OTHER OPERATING SUPPLIES $ 255 $ 500 $ 150 $ 200 $ - $ 200 $ • (300) -60.00°, 321920 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ - S 100 S - $ 100 5 - $ 100 $ - 0.005 321920 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 65 $ 200 $ - $ - S - $ - $ (200) -100.00°, Total Operating Expenses $ 44,095 $ 69,700 S 36,290 $ 59,800 $ - $ 59,800 5 (9,900) -14,205 Capital Expenses 321920 764900 DATA PROCESSING EQUIPMENT $ - 5 6,300 S 6,300 $ - $ - $ (6,300) -100,005 Total Capital Expenses $ - S 6,300 $ 6,300 S - $ - $ - $ (6,300) -100.00° Total Records Management $ 250,603 $ 316,400 $ 266,390 $ 330,900 $ - $ 330,900 S 14,500 4.585 • 77 DA T,9 Management Information Systems (MIS) Clerk of Courts Fund (010) Goals To provide data processing software, hardware, and administrative support to the Board of County Commissioners and its _ staff, the Clerk of the Circuit Court, the Supervisor of Elections, and the Judiciary. — % of % of FY 02 Total Programs: FTEs Personnel Cost Dollars Management Information Systems 22 100.00% $1,997,400 100.00% To provide cost-effective and reliable communications support for user departments to investigate and - develop a functional distributed long-range plan. Subtotal 22 100.00% $1,997,400 100.00% Expanded Services: Management Information Systems 2 8.33% $132,300 6.21% Grand Total 24 100.00% $2,129,700 100.00% 78 Management Information Systems(Cont.) Clerk of Courts Fund(010) FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp/Rev Budget Exp/Rev Service Service Budget Change Personal Services $960,527 $1,242,700 $1,175,600 $1,368,300 $122,900 $1,491,200 20.00% - Operating Expenses $316,866 $331,000 $406,725 $466,100 $600 $466,700 41.00% Capital Outlay $134,113 $331,300 $171,983 $163,000 $8,800 $171,800 -48.14% Total Appropriations $1,411,506 $1,905,000 $1,754,308 $1,997,400 $132,300 $2,129,700 11.80% Revenues User Fees/Collections $196,519 $175,300 $208,626 $300,600 $0 $300,600 71.48% Total Revenues $196,519 $175,300 $208,626 $300,600 $0 $300,600 71.48% Permanent Positions 20 22 22 22 2 24 9.09% A comparision of this department's funding sources for FY 01 and FY 02 are as follows: Current Expanded - Source FY 01 FY 02 Services Total Deparmental Revenue $ 175,300 $ 281,900 $ 18,700 $ 300,600 Clerk Fees $ 853,400 $ 650,800 $ 43,100 $ 693,900 _ Board Transfer $ 876,300 $ 1,064,700 $ 70,500 $ 1,135,200 Total $ 1,905,000 $ 1,997,400 $ 132,300 $ 2,129,700 - Forecast 00/01: Based on historical trends and current spending patterns total expenditures are forecast to be approximately$150,692 or 7.9 percent less than total appropriations for FY 2001. The largest difference is attributable to some favorable capital acquisitions which produced a variance of $159,317. There is forecast an unfavorable variance in operating expenses of approximately$75,700 which is mitigated by positive variances in both personal services and capital expenses. Current expenditures increased $92,400 or 4.85 percent when compared to FY 2001 appropriations. - Forecast 01/02: This is due to the increase in health care and the implementation of the final phase of the pay plan adjustments. Capital expenses decreased significantly due to the completion of several projects during FY 2001. Expanded 01/02: Expanded services includes a Systems Analysts II and a Data Security Administrator. Both of these positions are dictated by the acquisition of the new financial system. The impact to the Board's General Fund is $132,300. 79 - Cost o*, spa t s r nx< .4Ia _ i der Center Code . ,. :.. ...` ... ,:,- . .. Cfi�Be'' Data Processing Administration 322110 341772 INFORMATION SYSTEM FEES CIRCUIT $ 110 $ - $ 8,203 $ 24,610 $ 26,000 $ 26,000.00 100.00% 322110 493118 HUMAN RESOURCES S 6,448 $ 7,000 $ 2,250 $ 6,750 $ 4,900 $ (2,100.00) -30.00% 322110 493120 DEPARTMENT OF REVENUE $ 5,213 $ 5,900 $ 1,184 $ 3,552 $ 3,500 $ (2,400.00) -40.68% 322110 493121 BUDGET OFFICE $ 5,700 $ 4,200 $ 2,550 $ 7,650 $ 9,500 5 5,300.00 126.19°/ 322110 493123 PURCHASING $ 33,218 $ 19,700 5 5,600 $ 16,800 $ 26,000 $ 6,300.00 31.98% 322110 493210 SPECIAL ASSESSMENTS 5 3,773 $ 5,800 S 1,124 $ 3,371 $ 3,300 S (2,500.00) -43.10% .... 322110 493327 WITNESS MANAGEMENT $ 23,000 $ 23,100 $ 13,650 $ 40,950 $ 38,300 $ 15,200.00 65.80% 322110 493328 DOMESTIC VIOLENCE $ 300 $ 900 $ 450 $ 1,350 $ 1,400 $ 500.00 55.56% 322110 493421 COURT ADMINISTRATION $ - $ 3,200 $ - $ - $ - $ (3,200.00) -100.00% 322110 493499 OTHER BOARD USERS(IF LESS THAN$1,000) $ 4,050 $ 5,200 S 950 $ 2,850 $ 2,800 $ (2,400.00) -46.15% 322110 493710 PROBATION $ 34,400 $ 24,800 $ 7,300 $ 21,900 $ 90,900 $ 66,100.00 -266.53% ..., 322110 493715 STATE ATTORNEYS OFFICE S 55,789 $ 46,500 $ 13,675 $ 41,025 $ 56,000 $ 9,500.00 20.43% 322110 493725 PUBLIC DEFENDER $ 19,675 $ 14,800 $ 4,375 $ 13,125 $ 13,400 $ (1,400.00) -9.46% 322110 493800 SUPERVISOR OF ELECTIONS $ 4,845 $ 14,200 $ 8,231 $ 24,693 $ 24,600 $ 10,400.00 73.24% Total Data Processing Administration $ 196,519 $ 175,300 $ 69,542 $ 208,626 $ 300,600 $ 125,300.00 71.48% 80 11 .0 Qat,,-�. o✓ l& -0Ct , F 2000 FY 2001 Forecast' Forecast Expanded Total Increase/ Percent T.' "tip,T,•0` ion a= . 'i �,,, ,", t o=".a` Budget FY 2001 FY 2002 Services ..r Proposed (Decrease) Change Data Processing Personal Services 322110 512100 REGULAR SALARIES $ 753,757 $ 954,700 $ 920,000 $ 1,055,700 $ 91,800 $ 1,147,500 $ 192,800 20.19' 322110 514100 OVERTIME $ 7,616 $ 10,000 $ 3,000 $ 4,000 $ - $ 4,000 $ (6,000) -60.00 322110 521100 SOCIAL SECURITY MATCHING $ 57,428 $ 73,800 $ 70,600 $ 81,000 5 6,700 $ 87,700 $ 13,900 18.83' 322110 522100 RETIREMENT-REGULAR $ 76,164 $ 97,900 $ 93,700 5 97,000 $ 8,000 $ 105,000 $ 7,100 7.25' 322110 523150 LIFE&HEALTH AGGREGATE PREMIUM $ 62,381 $ 98,000 $ 82,000 $ 125,000 $ 16,000 $ 141,000 $ 43,000 43.88' 322110 523160 LIFE PREMIUM $ - $ 3,600 S 3,300 $ 3,800 $ 400 $ 4,200 $ 600 16.67' 322110 524100 WORKER'S COMPENSATION-REGULAR $ 3,181 $ 4,500 $ 3,000 $ 1,600 $ - 5 1,600 $ (2,900) -64.44' 322110 525100 UNEMPLOYMENT COMPENSATION $ - $ 200 $ - $ 200 $ - $ 200 $ - 0,00' Total Personal Services $ 960,527 $ 1,242,700 5 1,175,600 $ 1,368,300 $ 122,900 $ 1,491,200 $ 248,500 20.00'. Operating Expenses 322110 634999 OTHER CONTRACTUAL SERVICES $ 44,713 $ 41,600 S 86,083 $ 64,400 $ - $ 92,355 $ 50,755 122.01'. 322110 640200 MILEAGE REIMBURSEMENT-REGULAR $ 32 $ 400 $ 400 $ 400 $ - $ 400 $ - 0.00' 322110 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL $ 5,668 S 11,000 $ 2,200 $ 15,100 $ - $ 15,100 $ 4,100 37.27. 322110 640410 MOTOR POOL RENTAL CHARGE $ 71 $ 100 $ 100 $ 100 $ - $ 100 $ - 0,00', 322110 641200 TELEPHONE-TOLL CALLS $ 1,053 $ 1,500 $ 3,000 $ 3,000 $ - $ 3,000 $ 1,500 100.00" ... 322110 641230 TELEPHONE ACCESS CHARGES $ 7,638 $ 5,000 $ 11,880 $ 11,900 $ - $ 11,900 $ 6,900 138.00' 322110 641300 TELEPHONE-INSTALLATIONS $ 40 $ - $ - $ - $ 400 $ 400 $ 400 100 009 322110 641900 TELEPHONE-ALLOCATED $ 8,236 $ 6,400 S 2,520 $ 2,500 $ - $ 2,500 $ (3,900) -60,949 322110 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 1,323 $ 3,600 $ 2,000 $ 2,000 $ - $ 2,000 $ (1,600) -44 449 322110 644620 LEASE-EQUIPMENT $ 2,375 $ 2,800 S 2,800 $ 3,000 $ - $ 3,000 $ 200 7.14' ... 322110 646180 BUILDING R&M-I.S.F.BILLINGS $ 66 $ 2,500 $ 200 $ 200 $ - $ 200 $ (2,300) -92.00" 322110 646445 FLEET NON-MAINTENANCE ISF-PARTS&SUBL $ 129 $ 400 $ 200 $ 200 $ - $ 200 $ (200) -50.00" 322110 646710 OFFICE EQUIPMENT R&M $ 857 S 400 S 1,000 $ 1,000 $ - $ 1,000 $ 600 150.00' 322110 646910 DATA PROCESSING EQUIPMENT R&M $ 128,241 $ 184,100 5 200,942 $ 248,800 $ - $ 248,800 $ 64,700 35.14'. 322110 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS $ 50 $ 100 S 50 $ 100 $ - $ 100 $ - 000' 322110 648160 OTHER ADS $ 4,539 $ 1,500 S 2,250 $ 2,300 $ - $ 2,300 $ 800 53.33'. 322110 651110 OFFICE SUPPLIES-GENERAL $ 10,353 $ 22,400 S 22,400 $ 22,400 $ 200 $ 22,600 $ 200 0.899 322110 651210 COPYING CHARGES $ 64 $ 1,200 $ 1,650 $ 1,700 $ - $ 1,700 $ 500 41.679 322110 651910 MINOR OFFICE EQUIPMENT $ - $ 1,500 $ 1,500 $ - $ - $ - $ (1,500) -100.00' 322110 651930 MINOR OFFICE FURNITURE $ - $ 1,800 $ 1,800 $ 1,500 $ - $ 1,500 $ (300) -16.67' 322110 651950 MINOR DATA PROCESSING EQUIPMENT $ 3,717 $ 3,000 $ 18,000 $ 4,000 $ - $ 4,000 S 1,000 33.33" i... 322110 652910 MINOR OPERATING EQUIPMENT $ - S - $ 500 $ 500 $ - $ 500 $ 500 100.00' 322110 652920 COMPUTER SOFTWARE UNDER$500 $ 88,598 $ 9,000 5 9,000 $ 9,000 $ - $ 9,000 $ - 322110 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 889 5 2,300 $ 8,000 $ 800 $ - 5 800 $ (1,500) -65.22': 322110 654210 DUES&MEMBERSHIPS $ 250 $ 400 $ 250 $ 300 $ - S 300 5 (100) -25.00" 322110 654360 OTHER TRAINING/EDUCATIONAL EXPENSES $ 7,965 $ 28,000 $ 28,000 $ 70,900 $ - $ 70,900 $ 42,900 153.21' Total Operating Expenses $ 316,866 5 331,000 $ 406,725 $ 466,100 $ 600 S 466,700 $ 135,700 41.00" Capital Expenses 322110 762200 BUILDING IMPROVEMENTS $ 2,236 $ 2,500 S 2,500 5 - S - $ - $ (2,500) -100 00' 322110 764310 OFFICE FURNITURE $ - $ 5,600 $ - $ - S 2,800 5 2,800 $ (2,800) -50.00'' 322110 764360 OFFICE EQUIPMENT $ 3,471 $ 400 $ 200 S 200 $ - $ 200 $ (200) -50.00'. 322110 764900 DATA PROCESSING EQUIPMENT $ 124,186 $ 278,900 $ 142,755 $ 148,800 S 3,600 $ 152,400 $ (126,500) -45.36' 322110 764950 SOFTWARE-GENERAL $ 4,220 $ 43,900 5 26,528 $ 14,000 $ 2,400 $ 16,400 $ (27,500) -62.64' Total Capital Expenses $ 134,113 $ 331,300 $ 171,983 $ 163,000 $ 8,800 $ 171,800 $ (159,500) -48.14' Total Data Processing $ 1,411,506 $ 1,905,000 $ 1,754,308 $ 1,997,400 $ 132,300 $ 2,129,700 $ 224,700 11.80' • 81 BOARD ? ,l,t 1 v aat"? `��4� 20O1 Received 'Forecast Coi ecasi Increase/ Percent gadget 31-Jan-01 FY 2001 s FY 2002., (Decrease) C1ta0ge Reserves for Contingencies 919010 489900 NEGATIVE 5%OF ESTIMATED REVENUE $ - $ (257,000) $ - $ - $ (277,300) $ (20,300.00) 7.90% Total Reserves for Contingencies $ - $ (257,000) $ - $ (277,300) $ (20,300.00) 7.90% Transfers form Elected Officials 959050 486920 TRANSFER FROM BOARD-IN LIEU OF TRANSFERS $ 4,921,400 $ 5,675,900 $ 2,579,955 $ 5,675,900.0 $ 6,549,400 $ 873,500.00 15.39% Total Transfers from Elected Officials $ 4,921,400 $ 5,675,900 $ 2,579,955 $ 5,675,900.0 $ 6,549,400 $ 873,500.00 15.39% Fund Total $ 10,516,795 $ 10,560,500 $ 4,542,872 $ 11,057,662 $ 11,817,200 $ 1,256,700.00 11.90% 82 FUN* 197 Clerk of the Circuit Court Public Records Modernization Trust Fund(197) Goals To upgrade and maintain the Official Records System of the Clerk's Office. To fully implement imaging systems for Courts and Traffic. To expand remote access availability. To upgrade the computer system and technical assistance for new users and programs. of %of FY 02 Total Programs: FTE's Personnel Cost Dollars Public Records Modernization 0 0.00% $ 942,000 100.00% Operating and capital expenditures include PC and mainframe computer upgrades, Internet server, and imaging capability. Reserves 0 0.00% $ - 0.00% Grand Total 0 0.00% $ 942,000 100.00% 83 Clerk of the Circuit Court Public Records Modernization Trust Fund (197) - FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp/Rev Budget Exp/Rev Service Service Budget Change _ Personal Services $0 $0 $0 $0 $0 $0 0.00% Operating Expenses $39,316 $187,500 $174,000 $144,000 $0 $144,000 -23.20% Capital Outlay $125,139 $950,000 $900,000 $798,000 $0 $798,000 -16.00% Reserve for Contingen $0 $417,800 $0 $0 $0 $0 -100.00% - Total Appropriations $164,455 $1,555,300 $1,074,000 $942,000 $0 $942,000 -39.43% Revenues Recording Fees $276,105 $250,000 $285,000 $290,000 $0 $290,000 16.00% Grants $91,935 $0 $0 $0 $0 $0 0.00% Carry Forward $1,448,410 $1,250,800 $684,000 $566,800 $0 $566,800 -54.69% Interest/Misc. $92,268 $70,500 $105,000 $105,000 $0 $105,000 48.94% - Revenue Reserve $0 -$16,000 $0 -$19,800 $0 -$19,800 23.75% Total Revenues $1,908,718 $1,555,300 $1,074,000 $942,000 $0 $942,000 -39.43% - Permanent Positions 0 0 0 0 0 0 0.00% This function is fully funded by fees collected Public Records Modernization Trust Fund. 84 - County of Collier Expenses Public Records Modernization Trust Fund Fiscal Year 2001/2002 - -0404:' ,Project. 2000 2001 Expenditures ""2001 2002 Expanded ,, Total Increase/ Percent i Code,:1 Number Description Actual Budget 1/31/01 Forecast ;, Forecast Service,,.( oposed, (Decrease) Change,j Records Management Operating Expenses 634999 OTHER CONTRACTUAL SERVICES $ - $ 140,000 $ - $ 140,000 $ 120,000 $ - $ 120,000 $ (20,000) -14.29% - 641100 TELEPHONE-BASE COST $ 13,651 $ 10,000 $ 4,905 $ 10,000 $ 10,000 $ - $ 10,000 $ - 0.00% 641230 TELEPHONE ACCESS CHARGES $ 7,435 $ 7,500 $ 2,478 $ 7,500 $ 8,000 $ - $ 8,000 $ 500 6.67% 641400 TELEPHONE-DIRECT LINE $ - $ 2,000 $ - $ 1,500 $ 2,000 $ - $ 2,000 $ - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M $ 7,356 $ 25,000 $ 656 $ 12,500 $ 1,000 $ - $ 1,000 $ (24,000) -96.00% 651950 MINOR DATA PROCESSING EQUIP $ 1,856 $ - $ - $ - $ - $ - $ - $ .- 0.00% - 652920 COMPUTER SOFTWARE UNDER$500 $ - $ 3,000 $ - $ 2,500 $ 3,000 $ - $ 3,000 $ - 0.00% Total Operating Expenses $ 30,297 $ 187,500 $ 8,039 $ 174,000 $ 144,000 $ - $ 144,000 $ (43,500) -23.20% Capital Expenses 764360 OFFICE EQUIPMENT $ - $ - $ - - - - 764900 DATA PROCESSING EQUIPMENT $ - $ 250,000 $ 31,414 $ 250,000 $ 200,000 $ - $ 200,000 $ (50,000) -20.00% 764950 SOFTWARE-GENERAL $ 6,391 $ 700,000 $ - $ 650,000 $ 598,000 $ - $ 598,000 $ (102,000) -14.57% Total Capital Expenses $ 6,391 $ 950,000 $ 31,414 $ 900,000 $ 798,000 $ - $ 798,000 $ (152,000) -16.00% Total Records Management $ 36,688 $ 1,137,500 $ 39,452 $ 1,074,000 $ 942,000 $ - $ 942,000 $ (195,500) -17.19% U.S.Department of Justice Grants Operating Expenses 634999 33255 OTHER CONTRACTUAL SERVICES $ 9,019 $ - $ - $ - $ - $ - $ - $ - 0.00% 641950 33255 POSTAGE,FREIGHT&UPS(WAS 642100) $ - $ - $ - $ - $ - $ - $ - $ - 0.00% _ 646910 33255 DATA PROCESSING EQUIPMENT R&M $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 651950 33255 MINOR DATA PROCESSING EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% Total Operating Expenses $ 9,019 $ - $ - $ - $ - $ - $ - $ - 0.00% Capital Expenses _ 764900 33255 DATA PROCESSING EQUIPMENT $ 118,748 $ - $ • $ - $ - $ - $ - $ - 0.00% Total Capital Expenses $ 118,748 $ - $ - $ - $ - $ - $ - $ - 0.00% Total U.S.Department of Justice Grants $ 127,766 $ - $ - $ - $ - $ - $ - $ - 0.00% _ Reserves 993000 0 RESERVE FOR CAPITAL OUTLAY $ - $ 417,800 $ - $ - $ - $ - $ - $ (417,800) 0.00% Total Reserves $ - $ 417,800 $ - $ - $ - $ - $ - $ (417,800) -100.00% Fund 197 Total $ 164,455 $ 1,555,300 $ 39,452 $ 1,074,000 $ 942,000 $ - $ 942,000 $ (613,300) -39.43% 85 OF THE CIRCUIT _ _ FUND 41 LAW LI RARY _ Clerk of the Circuit Court LAW LIBRARY FUND(641) Goals To provide legal materials to the legal community and the public. %of % of FY 02 Total Programs: FTE's Personnel Cost Dollars Law Library 0 0.00% $ 101,000 100.00% Reserves 0 0.00% $ - 0.00% Grand Total 0 0.00% $ 101,000 100.00% 86 Clerk of the Circuit Court Law Library(641) FY 99/00 FY 00/01 FY 00/01 FY 01/02 FY 01/02 FY 01/02 Percent Actual Adopted Forecast Current Expanded Total Budget - Appropriation Unit Exp/Rev Budget Exp/Rev Service Service Budget Change Personal Services $0 $0 $0 $0 $0 $0 0.00% Operating Expenses $35,098 $35,400 $35,325 $35,200 $0 $35,200 -0.56% - Capital Outlay $54,427 $64,000 $64,000 $65,800 $0 $65,800 2.81% Reserve for Contingen $0 $1,100 $0 $0 $0 -100.00% Total Appropriations $89,525 $100,500 $99,325 $101,000 $0 $101,000 0.50% Revenues Law Library Fees $74,485 $74,900 $78,750 $75,000 $0 $75,000 0.13% Sale of Copies $7,311 $10,000 $11,000 $10,200 $0 $10,200 2.00% - Carry Forward $30,713 $17,900 $25,400 $18,100 $0 $18,100 1.12% Interest/Misc. $2,416 $2,000 $2,300 $2,100 $0 $2,100 5.00% Revenue Reserve $0 ($4,300) $0 ($4,400) $0 -$4,400 2.33% Total Revenues $114,925 $100,500 $117,450 $101,000 $0 $101,000 0.50% Permanent Positions 0 0 0 0 0 0 0.00% 87 Law Library Fund 641 Proposed Budget 2002 ` Object FY 2000 FY 2001 FY 2001 FY 2002 Expanded Total Increase/ Percent 1 Code Description Actual Budget Forecast Forecast Service Proposed {Decrease) Change Revenues 341440 SALES OF XEROX MICROFILM COPIES $ 7,311 $ 10,000 $ 11,000 $ 10,200 $ - $ 10,200 $ 200 2.00% ` 341702 LAW LIBRARY FEES $ 30,865 $ 32,000 $ 32,000 $ 32,000 $ $ 32,000 $ - 0.00% 341752 LAW LIBRARY FEES $ 8,400 $ 7,900 $ 9,250 $ 8,000 $ - $ 8,000 $ 100 1.27% 348460 LAW LIBRARY $ 35,220 $ 35,000 $ 37,500 $ 35,000 $ - $ 35,000 $ - 0.00% 361170 INTEREST-SBA $ 2,416 $ 2,000 $ 2,300 $ 2,100 $ - $ 2,100 $ 100 5.00% 489200 CARRY FORWARD-GENERAL $ 30,713 $ 17,900 $ 25,400 $ 18,100 $ - $ 18,100 $ 200 1.12% ` 489900 NEGATIVE 5%OF ESTIMATED REVENUE $ - $ (4,300) $ - $ (4,400) $ - $ (4,400) $ (100) 2.33% Total Revenues $ 114,925 $ 100,500 $ 117,450 $ 101,000 $ - $ 101,000 $ 500 0.50% Expenses Operating Expenses 639990 OTHER CONTRACTUAL SERVICES $ 27,706 $ 28,500 $ 28,000 $ 28,500 $ - $ 28,500 $ - 0.00% 640400 MOTOR POOL MILEAGE CHARGES $ 29 $ - $ 50 $ - $ - $ - $ - 0.00% 641100 TELEPHONE-BASE COST $ 161 $ 500 $ 250 $ 100 $ - $ 100 $ (400) -80.00% 641200 TELEPHONE-TOLL CALLS $ 67 $ 100 $ 75 $ 100 $ - $ 100 $ - 0.00% 641900 TELEPHONE-ALLOCATED $ 13 $ - $ - $ - $ - $ - $ - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS $ - $ 800 $ 400 $ 700 $ - $ 700 $ (100) -12.50% 646445 FLEET NON-MAINTENANCE ISF PARTS&SUBL $ 197 $ - $ - $ - $ - $ - $ - 0.00% 646710 OFFICE EQUIPMENT R&M $ 4,798 $ 4,000 $ 2,800 $ 3,000 $ - $ 3,000 $ (1,000) -25.00% 646910 DATA PROCESSING EQUIPMENT R&M $ 800 $ - $ 1,900 $ 1,000 $ - $ 1,000 $ 1,000 100.00% 651110 OFFICE SUPPLIES-GENERAL $ 937 $ 500 $ 1,000 $ 1,000 $ - $ 1,000 $ 500 100.00% 651210 COPYING CHARGES $ 297 $ 1,000 $ 800 $ 800 $ - $ 800 $ (200) -20.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS $ 91 $ - $ - $ - $ - $ - $ - 0.00% 654210 DUES&MEMBERSHIPS $ - $ - $ 50 $ - $ - $ - $ - 0.00% Total Operating Expenses $ 35,098 $ 35,400 $ 35,325 $ 35,200 $ - $ 35,200 $ (200) -0.56% ▪ Capital Expenses 764900 DATA PROCESSING EQUIPMENT $ - $ - $ - $ 1,800 $ - $ 1,800 $ 1,800 100.00% 766100 BOOKS,PUBLICATIONS AND LIBRARY MATERIAL $ 54,427 $ 64,000 $ 64,000 $ 64,000 $ - $ 64,000 $ - 0.00% Total Capital Expenses $ 54.427 $ 64,000 $ 64,000 $ 65,800 $ - $ 65,800 $ 1,800 2.81% .... Reserves 991000 RESERVE FOR CONTINGENCIES $ - $ 1,100 $ - $ - $ - $ - $ (1,100) -100.00% Total Reserves $ - $ 1,100 $ - $ - $ - $ - $ (1,100) -100.00% Total Expenses $ 89,525 $ 100,500 $ 99,325 $ 101,000 $ - $ 101,000 $ 500 0.50% • 88