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FY2000 Propsed Budget COUNTY OF COLLIER CLERK OF THE CIRCUIT CO UR T FISCAL YEAR 1999/2000 BUDGET , v' , „.„, . . :. .:::,„... . . :, : : „. .. .. „".,„ ,..„„.,„„: „, , ,.. :, „: , „.: , .. ...: _ „Ail k 774;::::':::'• :: ..0.:$:, 2:!:t,.,•,"•.••.;•••.::•4i,!: I 1:; i - bei ..;•4°•11:0°1: 1 9' W it 9:,1 p i':Rr RiR h ph,i h i d y�� e,.> .•. 7" ' r prf r k:.T'•§�•�•1�a' �4 a �',6::':' .:b 4 h a ,i�'.• .Mhnm•• ^^^'^e'^P r r' 9 i pier Ri ih ii 3�r $r a :,!;:4 :N4°!F•...:,;!°!:,::... pi r i s#uh '4 4 . i Y PY q h i �� M"da i bd yd .{'P y A i _ b� i i h4�Afe w.� a' tl «iM,�% r wrH '" HM " "ua" ""R. ,�,,,. , h P{dp .. M i hrr .� 4. M9sPMt° '...• � •• pr.' 3 'THEM"" �' •... ibPM • bP ii yy 4i.. _ �.' a - i �.:J4p 4py�M,Y'S 01 it9} �$ • q p°4i .. ,- i • '.F4. qp • R. i p '' ui „wyyr Y.,..«:7•.: • ,p'PM` .; 1 qi t r �w+w%"' hih qr'..fi yr • RRRR s Rd � iha° • -.•;:,::::;:.1::::Z:;:°;:.•• yi� RPR .... Air • • • • u .zm� ':p ! 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Brock CLLERKTBOARD OF Clerk COUNTY COMMISSIONERS April30, 1999 The Honorable Pamela S.Mac'Kie, Chairwoman ? „` And Members of the Board of County Commissioners 3301 Tamiami Trail East Naples,Florida 34112 RE: Office of the Clerk of the Circuit Court-Fiscal Year 1999/2000 Budget Madame Chairwoman: In accordance with Chapter 129,Florida Statutes, Section 129.03,there is herein submitted a budget for the Office of the Clerk of the Circuit Court for the fiscal year ending September 30, 2000. This budget includes all proposed expenditures of the Office of the Clerk of the Court including those funded by fees of the Office and by transfer of the Board of County Commissioners. Budget Process The budget process for the Office of the Clerk of the Circuit Court began in March with the Clerk meeting with the Directors to discuss budget guidelines for fiscal year 2000. Although historical data is provided in this document, the Office of the Clerk of the Circuit Court employs a zero-base budget approach. Initial budgets requests were completed during April. On April 29, 1999 the budget was reviewed by a citizen's panel to obtain some outside perspective of our budgets. The citizen's panel consisted of Mr. Chris Vernon, a local attorney with the firm Treiser, Kobza, and Volpe, et. al., Ms. Kim Anderson who is with the insurance firm Oswald,Trippe and Co,and Ms. Judy Berish who is with the 20th Judicial Circuit. The budget is prepared in two parts,the budget relating to the state court systems including Recording, and the budget relating to the requirements of the Clerk as Clerk to the Board of County Commissioners, County Auditor, and Custodian of County funds and other County related duties. This breakdown is captured on the Budgeted Statement of Operations,which is on page 7 of this document. Budget Summary The aforementioned Budgeted Statement of Operations presents a summary of anticipated revenues and expenditures for fiscal year 2000. As indicated by this summary, revenues and expenditures are expected to increase by 7.87 percent. The revenue portion of this summary documents the revenues derived from fees collected pursuant to law and the transfer from the Board of County Commissioner's general fund. As highlighted,the fee portion of the revenues is expected to increase by 10.53 percent while the transfer from the general fund increase is proposed at 5.80 percent. The expenditure section of this summary documents the expenditures by funding source and reflects the same increases as highlighted in the previous paragraph. The Honorable Pamela S.Mac'Kie April 30, 1999 Page 1 wo A more detailed discussion of the budget follows. Revenue Forecast Certain functions of the Office of the Clerk of the Circuit Court are funded from fees generated from operations, while certain other functions are funded by a transfer from the Board. The following is a summary of financing sources of the Office: 1999 2000 Dollar Percent Approved Proposed Change Change Revenues by Source: — Service Charges $3,689,200 $4,105,600 $416,400 11.29% Interest&Other Income 287,800 290,000 2,200 .76% 5%Statutory Reduction (198,900) (219,800) (20,900) 10.51% Net Fees $3,778,100 $4,175,800 $397,700 10.53% Board Transfer 4,825,900 5,105,700 279,800 5.80% Total Revenues $8,604,000 $9,281,500 $677,500 7.87% From a percentage standpoint,fees are responsible for 45 percent,while the transfer from the general fund is responsible for 55 percent as depicted below. Sources of Funding 450 iOFee Revenue 55% ®Board Transfer As indicated above, service charges are expected to increase 11.29 percent. This increase is primarily due to an increase in recording of legal instruments and the commissions derived from documentary stamps. Other revenues derived from service charges are forecast to remain constant with the fiscal year 1999 levels. The Office of the Clerk of the Circuit Court follows the Board practice of reducing revenues by 5 percent in accordance with Section 129.01, Florida Statutes. This statute requires county governments to include in receipts only 95 percent of the revenues reasonably anticipated to be collected from all sources. Thus, revenues are reduced by$219,800. The Honorable Pamela S.Mac'Kie April 30, 1999 Page Three Departmental Expenditures The Office of the Clerk of the Circuit Court is divided into six functional categories. A summary of each of these functional groups is outlined below: 1999 2000 Dollar Percent Adopted Proposed Change Change Expenditures by Function Clerk of the Board $1,566,200 $1,658,500 $92,300 5.89% Administration&Internal Audit 1,216,800 1,287,700 70,900 5.83% Clerk of Circuit Court 1,618,900 1,761,300 142,400 8.80% Clerk of County Court 1,884,000 2,029,600 145,600 7.73% Recording and Records Mang. 991,900 1,100,100 108,200 10.91% MIS 1,326,200 1,444,300 118,100 8.9% Total Expenditures $8,604,000 $9,281,500 $677,500 7.87% -- The increase of approximately 7.9 percent in the overall spending for fiscal year 2000 reflects our continuing efforts to provide quality service to the citizens of Collier County. Of the proposed expenditure budget, 84.88 percent is for personal services, 13.61 percent is for operating expenses, and 1.51 percent is for capital expenses, as depicted below. Clerk of the Circuit Court Expenditures 14% 2% Personal Services •Operating Expenses ❑Capital Expenses 84% The majority of the proposed increases are reflected in personal services which is forecast for fiscal year 2000 to be approximately $7,878,300, which represents an increase of$648,700, or 8.97 percent when compared to fiscal year 1999. Of this,approximately$353,500 is for expanded services and also includes a 3.5 percent in general wage increases. The growth rate experienced by Collier County has been extremely explosive. A direct correlation to this _ explosive growth continues to be the increase in Court activity. As clearly outlined below, the increase in the number of cases for 1998 is at a pace that dictates additional resources. The Honorable Pamela S.Mac'Kie April30, 1999 Page Four Clerk of the Circuit Court Case Load 80000 60000 111140000 r.' q, 20000 v� 1995 1996 1997 1998 It is important to note that this represents only the new cases filed each year. It does not recognize the cases that are carried over from one year to another, which demands resource allocation. The expanded services are deemed necessary to keep pace with the growth being experienced by the County and to be able to perform certain mandates being imposed upon the Office of the Clerk of the Circuit Court. An additional $714,600 is included in personal services for health insurance. This represents an increase of $147,400 or 25.99 percent when compared to fiscal year 1999, and were calculated based on information provided by the Board's Risk Management Department. Operating expenses are proposed at$78,200 or 6.6 percent more than fiscal year 1999. This increase is due primarily to the need of the Office to stay current on the operating software at each of the workstations. The Office of the Clerk of the Circuit Court completed numerous capital projects during fiscal year 1999 and the proposed capital expenditures reflects a decrease of$49,400 or(26.07)percent, when compared to fiscal year 1999. Public Records Modernization Trust Fund The Office of the Clerk of the Circuit Court maintains one special revenue fund, which is the Public Records Modernization Trust Fund. Revenue in this fund is collected through the recording of documents in the public records per Section 28.24,Florida Statutes. This money is required by statute to be spent on the purchase of equipment, including maintenance, for use in improving the public records system. Expenditures of$467,800 are budgeted for fiscal year 2000. Long Term Concerns and Issues One of the long term concerns of the Office of the Clerk of the Circuit Court is records retention and storage, since one of the functions of the Office is manage County records and serve as Property Agent. As the County grows, we will continue to develop methods to efficiently store these records. During the 1999 fiscal year,we continued our program of aggressively microfilming court records in order to meet retention requirements set forth by Statute and at the same time conserve floor space. In addition to microfilming, optical imaging of Official Records and Traffic documentation is a program that became operational during 1999. Optical imaging is expected to increase our efficiency in the duplication, storage,and retrieval of documents required to be filed in the Public Records of the County. The Honorable Pamela S.Mac'Kie April30, 1999 Page Five We are currently exploring the possibility of expanding the optical imaging project to certain components of the Clerk to the Board function. Other long-term concerns include keeping our technology environment current and responsive to our needs. Summary In summary, I believe the funding levels outlined in this budget will enable the Office of the Clerk of the Circuit Court to continue to provide a high level of service to the citizens of Collier County. It is important to note that during my tenure as the Clerk of the Circuit Court, I have expanded the public services provided by the Office of the Clerk of the Circuit Court. During the same time period, I have kept the costs of these services below the increase in property values. My administration has attempted to maintain an efficient and effective operation while utilizing a limited resource base. I would like to express my sincere appreciation to Mr. Chris Vernon, Ms. Kim Anderson, and Ms. Judy Berish for their participation on our citizens review panel. The recommendations and input they provided were extremely enlightening and beneficial. I would also like to extend a sincere thank you to my department heads and their staffs for their continued dedication to providing quality services and for their efforts in developing this budget. If you should have any questions or need additional information regarding this budget, I would ask that you do not hesitate contacting me at 732-2745. Respectfully, 4 , Dwig E.Brock Clerk of the Circuit Court DEB/jlm Enclosure COLLIER COUNTY, FLORIDA CLERK OF THE CIRCUIT COURT PROPOSED BUDGET FISCAL YEAR 1999 -2000 Clerk of the Circuit Court Dwight E. Brock — Director of Finance and Accounting James L.Mitchell, CIA, CFE, CBA Director of Courts Richard Presnell Assistant Directors of Courts Jill Lennon Sharon Soule Sandy Young Director of Management Information Systems Dave Witham Director of Internal Audit Charles Swain, CIA, CFE Executive Assistant J. Walter Cross Human Resources Coordinator Thomas C. Whitecotton TABLE OF CONTENTS Description Page Introduction to Collier County 1-2 History 1 Economic Condition and Outlook 1 -2 Office of the Clerk of the Circuit Court 3-6 Duties and Functions 3-4 _ Accounting Concepts 4-5 Budget Procedures 5 Clerk's Office Organizational Chart 6 Budget Summary 7-10 Budgeted Statement of Operations 7 Budget Summary 8 _ Revenue Summary 9 Expenditure Summary 10 Clerk of the Board 11-16 Organizational Chart 11 Summary 12 Revenue Budget 13 Finance and Accounting Department Expenditure Budget 14 Board Minutes and Records Expenditure Budget 15 Ethics Ordinance Unit Expenditure Budget 16 Administration and Internal Audit 17-23 Organizational Chart 17 Summary 18 Revenue Budget 19 • Clerk's Administration Expenditure Budget 20-21 Internal Audit Expenditure Budget 22 Clerk's Office Bookkeeping Expenditure Budget 23 Clerk of the Circuit Court 24-31 Organizational Chart 24 Summary 25 Revenue Budget 26 Circuit Civil Expenditure Budget 27 Circuit Felony Expenditure Budget 28 Support,Alimony,Visitation&Enforcement Expenditure Budget 29 Circuit Probate Expenditure Budget 30 Juvenile Expenditure Budget 31 Clerk of County Court 32-38 Organizational Chart 32 Summary 33 .— Revenue Budget 34 County Satellite Offices Expenditure Budget 35 County Misdemeanor Expenditure Budget 36 County Civil Expenditure Budget 37 County Traffic Expenditure Budget 38 TABLE OF CONTENTS(continued) Description Page Recording and Records Management 39-43 Organizational Chart 39 Summary 40 Revenue Budget 41 Recording Expenditure Budget 42 Records Management Expenditure Budget 43 Management Information Systems 44-47 Organizational Chart 44 Summary 45 Revenue Budget 46 Expenditure Budget 47 Public Records Modernization Trust Fund 48-50 Summary 48 Revenue Budget 49 Expenditure Budget 50 Law Library 51 -53 Summary 51 _ Revenue Budget 52 Expenditure Budget 53 MOM Economic Overview History In 1922, Barron Gift Collier purchased the 2,026 square miles of land on the southwest coast of Florida that today is known as Collier County. Barron Collier recognized the need for infrastructure to bring about economic development to the region. At a cost of more than one million dollars, he funded the construction of the Tamiami Trail connecting Tampa and Naples to Miami. Shortly after the completion of the Tamiami Trail in 1928, train service came to Naples, and with it, another vital link to economic development. Today, Collier County is home to approximately 210,000 residents and continues to be ranked as one of the fastest growing metropolitan areas in the United States. In 25 years, the permanent population has increased by approximately 83 percent. Between 1980 and 1998, the average annual population growth rate was 5 percent. This growth rate is expected to continue well into the next millennium. The population is expected to reach 382,400 by the year 2020, at which time the seasonal population is projected to exceed 500,000. ... The Board of County Commissioners is the legislative body for Collier County, and as such,budgets and provides all the funding used by the various County departments and the separate Constitutional Officers with the exception of fees collected by the Clerk of the Circuit Court and the Tax Collector. Under the direction of the Clerk of the Circuit Court, the Finance and Accounting Department maintains the accounting system for the County's operations, including the Supervisor of Elections. The Clerk of the Circuit Court,Property Appraiser, Sheriff and Tax Collector maintain their own accounting systems. ECONOMIC CONDITION AND OUTLOOK Collier County is located in the southwestern portion of the State of Florida,with Naples being its largest municipality. The County has made impressive economic strides since the completion of the "Tamiami Trail"in 1928. The State of Florida certified Collier County as a"Blue Chip Community" in 1985. To obtain this certification, a county must meet state requirements in important areas of economic development including the creation of plans for growth management and comprehensive land use. With over two thousand square miles, Collier County is the largest county in Florida and the second largest county east of the Mississippi River. A portion of the county lies within the boundaries of Everglades National Park,the United States' only subtropical national park. The mainstay of the County's economy is tourism and retirement along with their associated services such as health, trade and other service oriented industries. The County also enjoys economic strength from the agriculture and construction industries. While Collier County has experienced significant growth since its birth, every attempt has been made to preserve the natural beauty of Florida's flora and fauna and integrate them in the planning process for the County. As such, many of the commercial and residential developments retain the natural beauty of the environment while providing a high quality of life. Historically, employment within the County has varied throughout the year due to the influx of tourists and seasonal residents during the winter months coupled with seasonality in the agriculture industry. The average number of individuals in the work force fluctuated from a high of 94,677 in December of 1997 to a low of 78,497 in July. During 1998 the retail industry represented 25 percent of the job market in Collier County. The retail sales industry will continue to be a mainstay of the local economy as the development of retail stores _, continues. Specialty shops and boutiques, a number of which represent local investment by their respective owners,target the increasing tourist market. Page 1 ECONOMIC CONDITION AND OUTLOOK(continued) The service sector employs 36 percent of the wage and salary workforce. Growth in this sector remains strong with 740 new jobs created during 1998. Services include hotels, restaurants, entertainment, _ education,health and legal professionals. Health care services alone provide over 7,500 jobs to the local economy. Finance, insurance and real estate personnel account for 7 percent of the workforce in Collier County. -- During 1998, financial services and real estate provided 5,329 jobs through 870 firms within the service sector. Collier County is one of the largest agricultural producers in the United States. The agricultural industry — represents 7 percent of the workforce. Farming activities are located approximately forty miles inland and are primarily centered around the community of Immokalee. Major crops include tomatoes,peppers, cucumbers and melons,as well as the citrus crops. Beef cattle are also a significant farming commodity. During 1998,employment increased in the construction industry as population growth fueled the demand for new homes. The total value of all construction permitted during fiscal year 1998 was $942,347,040, which is an increase of$213,625,440 over fiscal year 1997. Construction firms located in Collier County — provided 9,163 jobs,an increase of 225 jobs equating to an annual growth rate of 3 percent. Construction employees represent 12 percent of the workforce. •-- Government is the other major employer in the area and represents 12 percent of total jobs. Approximately 8,900 individuals are employed by the federal, state and local governments in Collier County. ... Manufacturing,wholesale trade,communications and public utilities round out the remaining 8 percent of the labor force. In summary, Collier County's excellent fmancial base, strong infrastructure, proximity to world class ports,and low taxes create an attractive environment in which to live and work. Money Magazines' 1995 annual survey rated Naples as one of the top ten most desirable places to live in the United States. Among the magazines' findings were that in the last 12 months, housing appreciation was the second highest in the country while property taxes are among the lowest in the state. Future job growth is projected to remain strong and all economic indicators point to a promising future for Collier County. Page 2 Duties and Functions of the Office of the Clerk of the Circuit Court The Clerk of the Circuit Court,established by the Constitution of 1838,is the public trustee for the County. -- The Clerk provides checks and balances in county government by acting as Clerk to the Board,Clerk to the Court,keeper of the public records,Comptroller and Internal Auditor of County funds. _ The concept of"checks and balances" forms the very foundation of the American system of government. Provisions of the Florida Constitution which have governed the people for over 150 years, established the Clerk of the Circuit Court as an elected public trustee and set in place a system of"checks and balances" which has been proven to serve the public well.The Clerk's role as public trustee is evidenced as follows: County Government • Accountant and auditor for the Board of County Commissioners, • Collector and distributor of statutory assessments, • Guardian of the public records,public funds,and public property, • Investor of the public funds. Courts • Ensures that the court's orders, judgments or directives are carried out within the parameters allowed by law, • Maintains the court's records, • Collects and disburses the court fines,fees and assessments, • Collects and disburses court ordered child support and alimony payments. State Government MINN • Collects and disburses documentary stamps and intangible taxes for the Florida Department of Revenue, • Collects and disburses numerous fees and assessments for the benefit of State Trust Funds, • Provides informational, financial and statistical data to the State Legislature, Supreme Court, Florida Department of Law Enforcement, Auditor General, Department of Health and Rehabilitative Services and other State agencies. — Citizens'Protection • As custodian of County funds, the Clerk ensures that the taxpayer's money is managed according to law, • Provides internal audits of county government, • Provides access to public records, • Audits reports of guardians in guardianship cases, _ • Provides assistance to citizens in accessing the courts, • Processes and maintains court documents to ensure that litigant's court cases are handled in a timely manner. The Office of the Clerk of the Circuit Court is a complex organization that performs a wide range of record keeping, information management and financial management in both the judicial system and County government.In a study conducted by the Joint Select Committee on Judicial Personnel of the Legislature,it was calculated that the Clerk's office performs 926 different constitutional and statutory functions or duties. .r With the impact the Clerk's duties have on the peoples'rights and property it is essential that the Clerk be accountable for his/her actions. Thus, the constitution and statutes decree that the Clerk be governed by statutory authority in carrying out the duties and functions of the office. As auditor and custodian of all �- county funds, the Clerk is subject to State Auditor General rules and regulations. The Clerk is subject to annual audits by an independent audit firm. Accountability is further derived by the Clerks' duties and Page 3 actions being constantly subjected to public evaluation and scrutiny through the election process every four years. The Office of the Clerk of the Circuit Court is staffed by 186 dedicated employees. The budget for the _ Clerk's Office for Fiscal Year 1999 totaled $8,604,000 of which $4,825,900 was funded by the County's General Fund with the remainder being derived from State mandated fees and charges for services. Through a concentrated effort on improving efficiencies, the Clerk of the Circuit Court turned back to the Board's General Fund approximately $2,600,000 at the end of fiscal year 1998. In his role as the Chief Financial Officer of the County,the Clerk initiated legal action against two brokerage houses that sold the County questionable investment securities as well as the county's twice removed external auditors. These complaints were settled in favor of the Clerk and resulted in payments to the County totaling more than $1,500,000. Looking toward the future, a number of significant efforts are currently underway. The Management Information and Systems Department(MIS)is addressing the Year 2000 issue and it is anticipated that both the fmancial and court systems will be fully compliant during the first calendar quarter of 1999. In addition,MIS is upgrading the Criminal Court System to allow for full integration with all users including the Public Defender and State Attorney Offices as well as the Sheriffs Office. A new Civil Court System is currently being unveiled, and migration to the Statewide Child Support System is well under way. The Department is also establishing the infrastructure whereby traffic fines can be paid electronically through the use of a credit card. Accounting Concepts The accounts of the Clerk are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purpose for which they are to be spent and the means by which spending activities are controlled. The purpose of the clerk's various funds and account groups are as follows: Governmental Fund Types • General Fund - to account for all resources except those required to be accounted for in another fund. • Special Revenue Fund - to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Proprietary Fund Type • Internal Service Fund - to account for the fmancing of goods or services provided by one department to other departments on a cost reimbursement basis. Fiduciary Fund Type • Agency Fund - to account for the assets held by the Clerk as an agent for individuals, private organizations,other governments and/or other funds. Account Group • General Long-Term Debt Account Group - to account for all outstanding principal balances on any general long term debt and compensated absences. These concepts and the organization of the Clerk's Office are incorporated into the account structure utilized by the Clerk. The account structure is organized as follows: Page 4 Fund:Three digits indicating fund type. Cost Center: Six digits indicating the department. Object Code: More specific identification of the transaction within the account structure to facilitate _ standardization and reporting by grouping types of items purchased or services obtained where a more extensive classification is needed. The Clerk's Office uses a single operating fund,the General Fund,to account for all operating revenues and expenditures. Other funds include a special revenue fund and certain trust and agency funds. The special revenue fund is used to account for the additional fee collected for each instrument recorded in the official records and is entitled the Public Records Modernization Trust Fund. Revenues in this fund must be used _ for updating equipment and related maintenance used in keeping the official records of the County. Certain trust and agency funds are used to record amounts held on behalf of other entities. The general and special revenue funds are budgeted on a modified accrual basis,while the trust and agency funds are not budgeted. The budget is prepared in accordance with generally accepted accounting principals and follows the State — Uniform Chart of Accounts. Budget Procedures Chapter 129.03(2), Florida Statutes, states that on or before June 1 of each year, the Clerk of Courts and county Comptroller shall submit to the Board of County Commissioners a tentative budget for the Clerk's Office for the ensuing fiscal year. However, the Board of County Commissioners may, by resolution, require the tentative budgets to be submitted by May 1 of each year. Florida Statute Chapter 218.35 provides: ..— (1) Each County fee office shall establish an annual budget for his office which shall clearly reflect the revenues available to said office and the functions for which money is to expended. The budget shall be balance;that is,the total of estimated receipts,including balances brought forward, shall equal the total estimated expenditures and reserves. The budgeting of segregated funds shall be made in such manner that the relation between program and revenue source as provided by law is retained. (2) The Clerk of Courts, functioning in his capacity as Clerk of the Circuit Court and County Court, - and as Clerk of the Board of County Commissioners,shall prepare his budget in two parts: (a) The budget relating to the state court system, including recording, which shall be filed with the state courts administrator as well as with the Board of County Commissioners; and '— (b) The budget relating to the requirements of the Clerk as Clerk of the Board of County Commissioners,County Auditor,and custodian or treasurer of all County funds and other county-related duties. — (3) Each County fee officer shall make provision for establishing a fiscal year beginning October 1 and ending September 30 of the following year, and shall report his finances annually upon the close of each fiscal year to the County fiscal offices for inclusion in the annual fmancial report of the County. The Clerk may amend the total budget for the fee side of his Office, but the Board transfer may only be increased with board approval. Page 5 County of Collier Clerk of the Circuit Court Organizational Chart Clerk of the Circuit Court LExecutive Staff Assistant Assistant SAVE I Sr.Staff Assistant Ethics Ordinance HR Board Minutes& I Coordinator Records II" Special Proj. Coordinator �.. Director ofDirector of Director of Director of Finance I Internal Audit Courts MIS Clerk to the Internal Circuit Circuit MIS "— Board Audit Civil Felony It— ... General � — County County Operations Civil Misdemeanor General Circuit County Accounting Probate _ Traffic Treasury I Juvenile Management Clerk's Recording Bookkeeping If CountyRecords Satellites I- LManagement Page 6 Collier County Clerk of the Circuit Court Budgeted Statement of Operations Dollar and Percentage Changes 1999 vs. 2000 1999 2000 Dollar dod Proposed Change Change Revenues by Source: Clerk Fees Service Charges $ 3,689,200 $ 4,105,600 $ 416,400 11.29% Interest & Other Income $ 287,800 $ 290,000 $ 2,200 0.76% 5 % Statutory Reduction $ (198,900) $ (219,800) $ (20,900) 10.51% Total Clerk Fees $ 3,778,100 $ 4,175,800 $ 397,700 10.53% Board Transfer $ 4,825,900 $ 5,105,700 $ 279,800 5.80% Total Revenues $ 8,604,000 $ 9,281,500 $ 677,500 7.87% Expenditures by Funding Source: Board Transfer Clerk of Board $ 1,561,500 $ 1,653,800 $ 92,300 5.91% Administration & Internal Audit $ 726,219 $ 737,600 $ 11,381 1.57% _ Clerk of Circuit Court $ - $ - $ - 0.00% Clerk of County Court $ 1,785,840 $ 1,933,400 $ 147,560 8.26% Recording & Records Mang. $ 115,720 $ 121,700 $ 5,980 5.17% _ MIS $ 636,621 $ 659,200 $ 22,579 3.55% Total Transfer $ 4,825,900 $ 5,105,700 $ 279,800 5.80% Clerk Fees Clerk of Board $ 4,700 $ 4,700 $ - 0.00% Administration & Internal Audit $ 490,581 $ 550,100 $ 59,519 12.13% Clerk of Circuit Court $ 1,618,900 $ 1,761,300 $ 142,400 8.80% Clerk of County Court $ 98,160 $ 96,200 $ (1,960) -2.00% Recording & Records Mang. $ 876,180 $ 978,400 $ 102,220 11.67% MIS $ 689,579 $ 785,100 $ 95,521 13.85% Total Clerk Fees $ 3,778,100 $ 4,175,800 $ 397,700 10.53% Total Expenditures $ 8,604,000 $ 9,281,500 $ 677,500 7.87% Page 7 Clerk of the Circuit Court Fund 010 Total General Fund FY 96/97 FY 97/98 FY 98/99 FY 98199 FY 99/41:6 1r 4 ;ii _ Act AdgPt Fo ,;ad .� Personal Services $ 5,334,997 $ 6,133,356 $ 7,229,600 $ 6,996,600 $ 7,524,800 $ 353,500 $ 7,878,300 8.97% Operating Expenses $ 992,973 $ 1,397,747 $ 1,184,900 $ 974,493 $ 1,263,100 $ - $ 1,263,100 6.60% Capital Outlay $ 240,849 $ 348,830 $ 189,500 $ 116,873 $ 140,100 $ - $ 140,100 -26.07% Total Appropriations $ 6,568,819 $ 7,879,933 $ 8,604,000 $ 8,087,966 $ 8,928,000 $ 353,500 $ 9,281,500 7.87% Reveneus Fee Collections $ 3,954,618 $ 4,360,818 $ 3,977,000 $ 4,853,428 $ 4,395,600 $ - $ 4,395,600 10.53% — Reserves $ - $ - $ (198,900) $ - $ (219,800) $ - $ (219,800) 10.51% Transfer $ 4,345,100 $ 4,705,400 $ 4,825,900 $ 4,825,900 $ 5,105,700 $ - $ 5,105,700 5.80% Total Revenues $ 8,299,718 $ 9,066,218 $ 8,604,000 $ 9,679,328 $ 9,281,500 $ - $ 9,281,500 7.87% Permanent Positions 168 178.9 185.95 187.45 187.45 13.1 200.55 7.85% Page 8 County of Collier _ Revenues Fund 010 Clerk's General Fund Fiscal Year 1999/2000 r ` ¢ I*If t , `- �.a t .E&V:'* �:. .. r ig ,...' at(f ., , 1 '341981 LOBBYIST REGISTRATION FEES - $ 5,000.00 $ - y 5,000.00 $ 5,000 5 - 0.00% 341100 RECORDING OF LEGAL INSTRUMENTS $1,587,580.00 $ 1,392,600.00 $ 713,497.00 $ 1,712,393 $ 1,540,900 $ 148,300 10.65% 341120 DOCUMENTARY STAMP COMMISSION: $ 523,702.00 $ 399,500.00 $ 245,934.33 $ 590,242 $ 512,000 $ 112,500 28.16% I 341140 SERVICE CHARGE FOR MYLAR COPES $ - $ 200.00 $ 94.50 $ 227 $ 100 $ (100) -50.00% 341410 POSTAGE-DOCUMENTS $ 11,000.00 $ 7,200.00 $ 5,127 38 $ 12,306 $ 11,200 $ 4,000 55.56% _ 341440 SALES OF XEROX MICROFILM COPIE $ 14,350.00 $ 12,500.00 $ 5,625.00 $ 13,500 $ 13,600 $ 1,100 8.80% 341442 COPIES $ 103,096.00 $ 86,900.00 $ 46,347.55 $ 111,234 $ 104,000 $ 17,100 19.68% 341443 VALUE ADJUSTMENT BOARD PETITIO $ 2,130.00 $ - $ - $ - $ - $ - 0.00% 341490 MISCELLANEOUS $ 110,538 $ 81,700 $ 45,433 $ - $ 108,500 $ 26,800 32.80% 341705 TRAFFIC FINES $ 62,123.00 $ 45,800.00 $ 17,910.62 $ 42,985 $ 52,000 $ 6,200 1154% 341706 PARKING FINES $ 60.00 $ 100.00 $ 5.00 $ 12 $ 100 $ - 0.00% - 341715 FORECLOSURE SALE FEES $ 9,396.00 $ 8,200.00 $ 3,308.50 $ 7,940 $ 7,800 $ (400) -4.88% 341717 CLERK FEE-MISDEMEANOR $ 6,170.00 $ 5,600.00 $ 2,800.00 $ 6,720 $ 5,700 $ 100 1 79% 341718 CLERK FEE-TRAFFIC MISDEMEANO $ 9,510.00 $ 8,500.00 $ 4,222.50 $ 10,134 $ 9,900 $ 1,400 16.47% 341719 COUNTY CIVIL FILING FEE $ 69,516.00 $ 61,100.00 $ 30,299.25 $ 72,718 $ 72,500 $ 11,400 18.66% 341720 COUNTY FILING FEE SMALL CLAIMS $ 70,183.00 $ 61,600.00 $ 26,410.00 $ 63,384 $ 67,800 $ 6,200 10.06% - 341721 REGISTRATION FEE $ 1,535.00 $ 3,100.00 $ 400.00 $ 960 $ 1,600 $ (1,300) -41.94% 341722 RENEWAL REGISTRATION $ 1,575.00 $ 1,500.00 $ 450.00 $ 1,080 $ 1,200 $ (300) -20.00% 341723 COURT ORDER FEES $ 970.00 $ 1,000.00 $ 1,260.00 $ 3,024 $ 1,900 $ 900 90.00% 341724 ATTORNEY FEES $ - $ - $ - $ - $ - $ - 0.00% 341725 MEDIATION FEES $ 325.00 $ 200.00 $ 100.00 $ 240 $ 200 $ - 0.00% 341754 REGISTRY OF COURT SERVICE CHAR $ 10,137.00 $ 10,100.00 $ 4,081.81 $ 9,796 $ 9,700 $ (400) -3.96% - 341755 APPROVING BONDS-SERVICE CHAR $ 132.00 $ 200.00 $ 35.00 $ 84 $ 100 $ (100) -50.00% 341756 MARRIAGE LICENSES $ 48,472.00 $ 42,800.00 $ 19,566.00 $ 46,958 $ 48,500 $ 5,700 13.32% 341757 DISSOLUTION OF MARRIAGE FEES $ 6.00 $ - $ 4.00 $ 10 $ - $ - 0.00% 341758 TAX DEED SALES $ 16,347.00 $ 7,700.00 $ 15,319.00 $ 36,766 $ 23,000 $ 15,300 198.70% 341759 Filing Fees(Civil) $ - $ - $ - $ - $ - $ - 0.00% _ 341760 FILING FEES(CRIMINAL) $ 180,250 $ 164,200 $ 69,370 $ 79,680 $ 174,900 $ 10,700 6.52% 341761 STATE JURY PAYROLL FEES $ 265 $ 300 $ 7,915 $ 18,840 $ 6,500 $ 6,200 2066.67% 341762 COURT ATTENDANCE FEES $ 237,000 $ 234,800 $ 92,925 $ 5,400 $ 244,500 $ 9,700 4 13% 341763 COURT MINUTES-Fees $ 77,830 $ 85,700 $ 33,975 $ 29,676 $ 84,300 $ (1,400) -1.63% 341764 SUBPOENAS-CIRCUIT FEES $ 115,360 $ 101,100 $ 48,992 $ 64,330 $ 107,500 $ 6,400 6.33% 341766 SUPPORT PAYMENTS CIRCUIT FEES $ - $ - $ - $ - $ - $ - 0.00% - 341767 PROBATE CHARGES CIRCUIT FEES $ 77,727.00 $ 64,100.00 $ 35,386.50 $ 84,928 $ 70,100 $ 6,000 9.36% 341768 GUARDIAN AUDIT FEE $ 18,550.00 $ 18,900.00 $ 5,640.00 $ 13,536 $ 18,900 $ - 0.00% 341770 CLERK FEE-FELONY $ 3,226.00 $ 2,400.00 $ 1,478.14 $ 3,548 $ 3,400 $ 1,000 41.67% 341772 INFORMATION/SYSTEMS FEES $ 35,505 $ 62,000 $ 12,467 $ - $ 31,700 $ (30,300) -48.87% 341773 JUVENILE DISBURSEMENT FEES CIR $ 250.00 $ 200.00 $ 62.00 $ 149 $ 200 $ - 0.00% - 341774 PASSPORT FEES CIRCUIT $ 66,435.00 $ 48,800.00 $ 24,750.00 $ 59,400 $ 55,400 $ 6,600 1152% 341776 PREPARATION OF APPEAL FEES CIR $ 23,659.00 $ 23,600.00 $ 6,778.00 $ 16,267 $ 24,000 $ 400 1.69% 341778 HOME SOLICITATION FEE $ - $ - $ - $ - $ - $ - 0.00% 341779 MARRIAGE CEREMONY PERFORMED $ 9,806.00 $ 8,900.00 $ 3,960.00 $ 9,504 $ 10,100 $ 1,200 13.48% 345524 ADMINISTRATIVE FEE $ 93,342.00 $ 76,600.00 $ 41,226.11 $ 98,943 $ 84,300 $ 7,700 10.05% 345525 DISMISSALIREINSTATMENT FEES $ 29,797.00 $ 26,800.00 $ 12,020.40 $ 28,849 $ 28,100 $ 1,300 4.85% - 345526 CLERK FEE FOR RESTITUTION $ - $ - $ 8.00 $ 19 $ - $ - 0.00% 347726 BENCH WARRANT SET ASIDE FEE- $ - $ - $ - $ - $ - $ - 0.00% 348410 FILING FEES $ 147,793.00 $ 125,900.00 $ 62,879.65 $ 150,911 $ 150,700 $ 24,800 19.70% 348411 APPEAL FILING FEE $ 6,579 00 $ 7,100.00 $ 2,425.00 $ 5,820 $ 7,000 $ (100) -1.41% 348420 COPIES,CERTIFICATIONS,AFFIDA $ 36,244.00 $ 32,600.00 $ 16,586.80 $ 39,808 $ 38,600 $ 6,000 18.40% _ 348421 POSTAGE $ 538.00 $ 400.00 $ 190.69 $ 458 $ 400 $ - 0.00% 348428 REGISTRY FEE $ 148.00 $ 100.00 $ 36.00 $ 86 $ 100 $ - 0.00% 348429 MISCELLANEOUS CHARGES $ 22,129.00 $ 16,600.00 $ 11,180.83 $ 26,834 $ 24,300 $ 7,700 46.39% 348480 Child Support $ 19,137.00 $ 185,700.00 $ 148,58701 $ 356,609 $ 188.000 $ 2,300 1.24% 361310 INTEREST-CLERK REGISTRY FUNDS $ 344,833.00 $ 287,800.00 $ 115,639.74 $ 277,535 $ 290,000 $ 2,200 0.76% 493105 COUNTY ATTORNEY $ - $ - $ - $ - $ - $ - 0.00% - 493118 HUMAN RESOURCES $ 4,394.00 $ 3,100.00 $ 12,585.00 $ 30,204 $ 4,800 $ 1,700 54.84% 493120 DEPARTMENT OF REVENUE $ - $ - $ 7,791 57 $ 18,700 $ - $ - 0.00% 493121 BUDGET OFFICE $ 5,600.00 $ 4,900.00 $ 2,450.00 $ 5,880 $ 5,400 $ 500 10.20% 493123 PURCHASING $ 20,231.00 $ 18,700.00 $ 9,350.00 $ 22,440 $ 19,000 $ 300 1.60% 493210 SPECIAL ASSESSMENTS $ - $ - $ • $ - $ - $ - 0.00% - 493214 UTILITIES DIVISION $ - $ - $ - $ - $ - $ - 0.00% 493222 FACILITIES MANAGEMENT $ - $ - $ - $ - $ - $ - 0.00% 493235 DEPARTMENT OF IT $ - $ 22,900.00 $ - $ - $ 15,600 $ (7,300) -31.88% 493325 COURT COUNSELING $ - $ - $ - $ - $ - $ - 0.00% 493401 OFFICE OF CAPITAL PROJECTS $ - $ - $ - $ - $ - $ - 0.00% 493421 COURT ADMINISTRATION $ - $ 1,900.00 $ - $ - $ 2,900 $ 1,000 52.63% - 493499 OTHER BOARD USERS(IF LESS THA $ 38,819.00 $ - $ 950.00 $ 2,280 $ - $ - 0.00% 493517 CRIMINAL INFORMATION SYSTEMS $ 12,100.00 $ - $ - $ - $ - $ - 0.00% 493600 WITNESS MANAGEMENT $ - $ 17,600.00 $ 8,800.00 $ 21,120 $ 21,800 $ 4,200 23.86% 493610 DOMESTIC VIOLENCE $ - $ 400.00 $ 200.00 $ 480 $ 300 $ (100) -25.00% 493615 PUBLIC DEFENDER $ - $ 15,300.00 $ 7,650.00 $ 18,360 $ 17,100 $ 1,800 11.76% - 493710 PROBATION $ 25,800.00 $ 26,300.00 $ 13,150.00 $ 31,560 $ 25,600 $ (700) -2.66% 493715 STATE ATTORNEYS OFFICE $ 45,200.00 $ 41,900.00 $ 10,475.00 $ 25,140 $ 37,200 $ (4,700) -11.22% 493800 SUPERVISOR OF ELECTIONS $ 2,851.00 $ 5,700.00 $ 2,374.00 $ 5,698 $ 3,500 $ (2,200) -38.60% 493810 SHERIFF $ 567.00 $ 600.00 $ 1,693.40 $ 4,064 $ 1,900 $ 1,300 216.67% Total Operating Revenue $ 4,360,818 $ 3,977,000 $ 2,020,178 $ 4,853,428 $ 4,395,600 $ 418,600 10.53% - 919010 Revenue Reserve $ - $ (198,900) $ - $ - $ (219,800) $ (20,900) 10.51% Net Operating Revenue $ 4,360,818 $ 3,778,100 $ 2,020,178 $ 4,853,428 $ 4,175,800 $ 397,700 10.53% 959050 Transfer from General Fund $ 4,705,400 $ 4,625,900 $ 2,522,630 $ 4,825,900 $ 5,105,700 $ 279,800 5.80% Total Fund 010 General Fund $ 9,066,218 $ 8,604,000 $ 4,542,808 $ 9,679,328 $ 9,281,500 $ 677,500 7.87% - Page 9 Collier County Clerk of the Circuit Court FP 1999 Budget Worksheet t_ �� „ ._ . 1 r ... ... �. IfI� 4 r e 1 r� { a x E .. ,.# .37:f.Ete-e02 1l,),I� .<..`.rw, p ,,. .......:s7 1 . .:`, +1r, _ Personal Services s 511100 SALARIES-ELECTED OFFICIALS $ 95,780 $ 99,000 $ 39,450 $ 99,000 $ 106,000 $ - $ 106,000 $ 7,000 7.07% 512100 REGULAR SALARIES $ 4,421,852 $ 5,049,200 $ 1,822,094 $ 4,923,300 $ 5,254,400 $ 244,900 $ 5,499,300 $ 450,100 8.91% 513100 OTHER SALARIES AND WAGES $ 20,454 $ 13,000 $ 11,043 $ 18,000 $ 14,000 $ - $ 14,000 $ 1,000 7.69% 514100 OVERTIME $ 54,298 $ 71,500 $ 30,818 $ 65,200 $ 61,500 S - $ 61,500 $ (10,000) -13.99% 519100 RESERVE FOR SALARY ADJUSTMENT S - $ 59,000 S - $ 30,000 5 30,000 S - $ 30,000 S (29,000) -49.15% 521100 SOCIAL SECURITY MATCHING $ 342,529 $ 403,200 $ 140,260 $ 395,200 $ 421,600 S 19,800 $ 441,400 $ 38,200 9.47% 522100 RETIREMENT-REGULAR $ 763,166 $ 898,200 $ 304,601 $ 864,900 $ 888,900 5 39,500 $ 928,400 $ 30,200 3.36% 522500 RETIREMENT-ELECTED OFFICALS 5 26,750 $ 27,800 $ 11,018 $ 27,700 $ 29,600 5 - S 29,600 S 1,800 6.47% 523150 LIFE&HEALTH AGGREGATE PREMIUM 5 388,395 5 567,200 $ 217,295 $ 525,200 5 667,600 $ 47,000 $ 714,600 $ 147,400 25.99% 523160 LIFE PREMIUM $ - $ 11,100 $ - $ 17,500 $ 20,200 5 900 5 21,100 S 10,000 90.09% 523500 MENTAL HEALTH BENEFIT PROGRAM $ - $ - $ - $ - S - $ - 5 $ 0.00% 524100 WORKER'S COMPENSATION-REGULAR S 18,714 $ 23,500 $ 22,247 $ 27,400 5 24,500 $ 1,400 $ 25,900 S 2,400 10.21% 525100 UNEMPLOYMENT COMPENSATION $ 1,418 $ 6,900 5 1,463 $ 3,200 $ 6,500 S - 5 6,500 $ (400) -5.80% Total Personal Services $ 6,133,356 $ 7,229,600 $ 2,600,289 $ 6,996,600 $ 7,524,800 $ 353.500 $ 7,878,300 $ 648,700 8.97% Operating Expenses 631100 LEGAL FEES $ 481,310 $ 28,600 $ 20,617 S 49,481 $ 37,000 $ - $ 37,000 $ 8,400 29.37% 631110 LEGAL FEES-SEIZED PTOPERTY S - $ - $ - $ - $ - S - S S 000% 631990 OTHER PROFESSIONAL FEES S - $ 2,000 $ - $ 1,000 $ 1,000 $ - $ 1,000 S (1,000) -50.00% 634210 DATA PROCESSING-OFFICE AUTOMATA $ - $ 1,000 $ - S - 5 1,000 $ - $ 1,000 $ - 0.00% 634801 SUBPOENA SERVICES $ 730 $ 1,200 $ - $ - S 1,200 5 - 5 1,200 $ - 0.00°1'. 634999 OTHER CONTRACTUAL SERVICES $ 173,831 8 147,000 $ 38,783 $ 115,299 $ 143,400 $ - 5 143,400 5 (3,600) -2.45% 640000 OTHER SERVICES AND CHARGES 5 10 $ - $ - $ - S - S - $ - S - 0.00°%. r... 640200 MILEAGE REIMBURSEMENT-REGULAR $ 2,190 $ 3,300 5 631 $ 1,713 $ 3,900 S - $ 3,900 $ 600 18.18% 640300 OUT OF COUNTY TRAVEL-PROFESSIONP $ 23,305 $ 40,800 $ 11,107 $ 33,706 $ 40,100 $ - $ 40,100 $ (700) -1.72% 640310 OUT OF COUNTY TRAVEL-REGULAR HU! S 1,108 $ 3,400 $ - $ 300 $ 3,500 $ - $ 3,500 5 100 2.94% 640380 PER DIEM CONFERENCE SCHOOLS $ - S - $ - $ - $ - 5 - S - $ - 0.00"/. 640390 PER DIEM-OTHER CHARGES $ 9,107 $ 12,400 $ 2,859 $ 6,862 5 11,700 S - 5 11,700 $ (700) -5.65% .. 640400 MOTOR POOL MILEAGE CHARGES $ 2,092 $ 3,200 $ 436 $ 1,046 S 1,500 S - $ 1,500 $ (1,700) -53.13% 640410 MOTOR POOL RENTAL CHARGE $ 5,959 $ 3,000 $ 2,848 $ 6,934 $ 4,000 $ - $ 4,000 5 1,000 33.33% 641100 TELEPHONE BASE 5 17,946 $ 6,000 $ 8,020 $ 17,256 $ 3,600 $ - $ 3,600 $ (2,400) -40.00% 641200 TELEPHONE-TOLL CALLS 5 380 $ 2,900 $ 4,107 $ 10,287 $ 12,000 $ - $ 12,000 $ 9,100 313.79% 641210 FAX CHARGES S 380 $ 1,600 $ - $ 400 $ 1,800 $ - $ 1,800 $ 200 12.50% 641230 TELEPHONE ACCESS CHARGES S 4,546 S 12,900 $ 1,454 $ 3,489 $ 19,000 $ - $ 19,000 $ 6,100 47.29% 641300 TELEPHONE-INSTALL $ 2,122 $ - $ 627 $ 1,786 $ - $ - S - $ 0.00% 641400 TELEPHONE-DIRECT LINE $ - $ - $ - $ - $ 2,100 $ - $ 2,100 $ 2,100 100.00% 641600 TELEPHONE EXTRAS $ - S 5,200 $ - $ - S 2,100 S - $ 2,100 $ (3,100) -59.62% 641900 TELEPHONE-ALLOCATED $ 60,282 $ 92,800 $ 8,803 $ 27,894 $ 56,900 $ - $ 56,900 $ (35,900) -38.69°/. 641950 POSTAGE,FREIGHT&UPS(WAS 642100) $ 95,598 $ 100,300 S 19,633 $ 51,224 $ 110,700 S - $ 110,700 S 10,400 10.37% 644600 RENT_EQUIPMENT 5 21,793 $ 41,900 $ 11,536 $ 25,572 $ 40,800 $ - S 40,800 $ (1,100) -2.63% 644620 LEASE-EQUIPMENT S 30,595 $ 37,400 $ 11,833 $ 30,283 $ 36,100 S - $ 36,100 $ (1,300) -3.48% 644650 LEASE/PURCHASE-EQUIPMENT S - $ - $ - $ - S - $ - 5 - $ - 0.00% 645260 AUTO INSURANCE S 1,200 $ 1,200 $ 1,200 $ 2,880 $ 1,300 $ - 5 1,300 $ 100 8.33% 645490 EMPLOYEE NOTARY BONDS S - $ 200 $ - $ - $ 200 $ - S 200 $ - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS $ 1,266 $ 6,100 $ 768 $ 1,844 $ 9,800 $ - $ 9,800 $ 3,700 60.66% 646410 AUTOS&TRUCKS R&M-OUTSIDE VEND S 517 $ 500 $ 986 $ 2,365 S 500 $ - $ 500 $ - 0.00% 646420 AUTOS&TRUCKS-TIRES&BATTERIES $ - $ 500 5 - $ - $ 500 $ - $ 500 5 - 0.00% 646710 OFFICE EQUIPMENT R&M $ 83,016 $ 96,400 $ 69,221 $ 162,397 $ 90,300 $ - $ 90,300 $ (6,100) -6.33% 646910 DATA PROCESSING EQUIPMENT R&M S 109,068 S 128,200 S 46,128 $ 111,406 $ 99,400 $ - S 99,400 $ (28,800) -22.46% 646970 OTHER EQUIP REPAIRS&MAINT $ 125 $ - $ - $ - $ - S - $ - $ - 0.00°/. 647110 PRINTING&/OR BINDING-OUTSIDE VEN $ 56,813 $ 125,900 S 16,903 $ 50,166 $ 105,200 $ - $ 105,200 $ (20,700) -16.44% 647220 MICROFILMING SERVICES $ - $ - $ - $ - $ - $ $ 5 0.00°A 647230 MICROFICHE SERVICES(COM)OUTSIDE $ 5,401 $ 8,500 $ 1,840 $ 4,958 5 10,000 $ - $ 10,000 $ 1,500 17.65% 648110 LEGAL ADS S 696 S 2,800 $ 799 $ 1,917 $ 2,800 $ - $ 2,800 $ - 0.00% 648160 OTHER ADS $ 2,254 $ 3,700 $ 122 $ 393 $ 4,400 $ - $ 4,400 $ 700 18.92% 649990 OTHER MISCELLANEOUS CHARGES $ 892 $ 2,900 $ 147 $ 452 S 2,100 $ - $ 2,100 $ (800) -27.59% 651110 OFFICE SUPPLIES-GENERAL $ 113,378 $ 128,400 $ 68,852 $ 157,253 $ 136,500 $ - $ 136,500 $ 8,100 6.31% =. 651210 COPYING CHARGES $ 1,997 $ 6,200 $ 1,258 $ 4,720 $ 5,200 $ - $ 5,200 $ (1,000) -16.13% 651910 MINOR OFFICE EQUIPMENT $ 3,038 $ 11,900 $ 3,867 $ 10,081 $ 16,100 $ - 5 16,100 5 4,200 35.29% 651930 MINOR OFFICE FURNITURE $ 2,827 $ 6,000 $ 2,237 $ 5,569 $ 10,400 $ - $ 10,400 $ 4,400 73.33% 651950 MINOR DATA PROCESSING EQUIPMENT $ 18,064 $ 14,000 $ 2,032 $ 5,825 $ 13,500 $ - $ 13,500 $ (500) -3.57% 652110 CLOTHING&UNIFORM PURCHASES $ - $ - $ - $ - 5 - $ - S - $ - 0.00°/. 652210 FOOD-OPERATING SUPPLIES $ 120 $ 200 $ 2,040 $ 4,896 $ 2,500 $ - $ 2,500 $ 2,300 1150.00%. 652490 FUEL&LUBRICANTS-LS.F BILLINGS $ - $ 800 $ - 5 - $ 1,700 $ . - $ 1,700 5 900 112.50%. 652830 MICROFILM SUPPLIES&PROCESSING $ 22,716 $ 20,000 5 5,214 $ 12,515 $ 25,800 S - $ 25,800 5 5,800 29.00% 652910 MINOR OPERATING EQUIPMENT $ 475 $ 200 $ 460 $ 1,204 S 1,100 $ - S 1,100 $ 900 450.00% 652920 COMPUTER SOFTWARE UNDER$500 S 2,277 $ 3,300 $ 7,665 $ 17,053 $ 112,600 S - $ 112,600 $ 109,300 3312.12% 652990 OTHEROPERATING SUPPLIES $ 2,150 $ 5,400 $ 974 $ 2,846 $ 5,700 $ - S 5,700 $ 300 5.56% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIOT $ 12,290 $ 14,300 $ 4,212 $ 10,965 $ 13,900 $ - $ 13,900 $ (400) -2.80% 654210 DUES&MEMBERSHIPS $ 7,047 $ 7,700 $ 2,115 $ 4,248 S 9,000 $ - $ 9,000 $ 1,300 16.88% 654310 TUITION $ 1,889 S 2,200 $ 50 $ 121 $ 1,800 $ - $ 1,800 $ (400) -18.18% 654360 OTHER TRAINING/EDUCATIONAL EXPEN $ 14,067 $ 40,500 S 4,652 $ 13,885 $ 47,400 S - $ 47,400 $ 6,900 17.04% 654370 ORGANIZATIONAL DEVELOPMENT $ 880 $ - 5 - S - $ - $ - S - $ - 0.00% Total Operating Expense $ 1,397,747 $ 1,184,900 $ 387,037 $ 974,493 $ 1,263,100 $ - $ 1,263,100 $ 78,200 6.60% Capital Expenses 762200 BUILDING IMPROVEMENTS S 3,220 $ 2,500 $ - $ - $ 2,500 $ - 5 2.500 $ - 0.00% 764110 AUTOS AND TRUCKS $ - $ - $ - 5 - $ - 5 - 5 - $ - 0.00% 764310 OFFICE FURNITURE $ 3,883 $ 21,400 $ - $ - $ 36,700 $ - $ 36,700 $ 15,300 71.50% 764360 OFFICE EQUIPMENT S 22,136 $ 13,000 $ 1,400 $ 5,360 $ 14,000 $ - $ 14,000 $ 1,000 7.69% _ 764380 MICROFILMEQUIPMENT $ 2,310 $ 15,000 $ - $ - $ - S - $ - $ (15,000) -100.00% 764900 DATA PROCESSING EQUIPMENT $ 188,163 $ 72,500 $ 3,868 $ 7,500 $ 69,900 $ - $ 69,900 $ (2,600) -3.59% 764950 SOFTWARE-GENERAL $ 129,118 $ 62,800 $ 43,339 $ 104,013 $ 16,500 $ - 5 16,500 $ (46,300) -73.73% 764990 OTHER MACHINERY AND EQUIP $ - $ - $ - $ - $ - $ - S - $ - 0.00% 766100 BOOKS,PUBLICATIONS AND LIBRARY M $ - $ 2,300 $ - $ - $ 500 $ - $ 500 $ (1,800) -78.26% Total Cpaital Expenses $ 348,829.63 $ 189,500.00 $ 48,606.75 $ 116,873.00 $ 140,100.00 $ - $ 140,100 $ (49,400) -26.07% r Total Fund 010 $ 7,879,933 $ 8,604,000 $ 3,035,932 $ 8,087,966 $ 8,928,000 $ 353,500 $ 9,281,500 $ 677,500 7.87% County of Collier Clerk of the Circuit Court Organizational Chart Clerk of the Circuit Court Executive I Staff LAssistant Assistant SAVE Sr. Staff Assistant Ethics Ordinance HR Board Minutes& Coordinator Records. Special Proj. Coordinator ‘'.;;;,,L001'of Director of Director of Director of Internal Audit _ Courts L MIS 4 Akio Internal 1 Circuit Circuit MIS Audit 11— Civil Felony County County "r t1III Civil Misdemeanor Circuit County Probate L Traffic Juvenile Ma ." LClerk's I Recording Bookkeeping L. County Records Satellites ( Management Page 11 Clerk of the Board Clerk of Courts Fund(010) FY 96197 FY 97/98 FY 98/99 Fl"98/99 F' * EY 99140 FY 99/00 Percent' Actual Actual Adopted Forecast. OpatRdd Total Budget Appropriation Unit Exp./Rev. . Exp./Rev. B4494;i Exp./Rev, s M: qi .�Servide Budget Change. Personal Services $ 1,092,532 $ 1,191,205 $ 1,329,300 $ 1,316,200 $ 1,399,000 $ 21,500 $ 1,420,500 6.86% Operating Expenses $ 169,803 $ 174,818 $ 217,300 $ 169,373 $ 221,800 $ - $ 221,800 2.07% Capital Outlay $ 19,338 $ 123,487 $ 19,600 $ 9,500 $ 16,200 $ - $ 16,200 -17.35% Total Appropriations $ 1,281,673 $ 1,489,510 $ 1,566,200 $ 1,495,073 $ 1,637,000 $ 21,500 $ 1,658,500 5.89% Revenues Lobbyist Registration Fees $ - $ - $ 5,000 $ 5,000 $ 5,000 $ - $ 5,000 0.00% Total Revenues $ - $ - $ 5,000 $ 5,000 $ 5,000 $ - $ 5,000 0.00% Permanent Positions 29 30.4 31.4 32.4 32.4 1.1 33.5 3.50% This budget includes the Finance and Accounting Department,Board Minutes and Records,and the newly established Ethics Ordinance Unit. The Finance and Accounting Department along with Board Minutes and Records are fully funded by a transfer from the General Fund,while the Ethics Ordinance Unit is funded by Lobbyist registration fees. Description/Mission: The mission of the Finance and Accounting Department is to provide financial and accounting services to the Board of County Commissioners,County Administrator,Department Directors,and other consitutional officers so they can manage the County's financial resources effectively and provide accountability to the citizens of Collier County. The mission of the Board Minutes and Records Department is to provide and produce accurate and concise minutes of the Board of County Commissioners — meetings for the benefit of the general public and/or staff,so they can be informed about the County's policies and procedures. In addition,via action of the Board, a separate Ethics Ordinance Unit was established during fiscal year 1998/1999. This Unit is charged with maintaining the Registered Lobbyist List. Key Objectives: Maintain books and accounts for the Board of County Commissioners in accordance with generally accepted government accounting principles and in compliance with statutory requirements. Ensure that the financial statements are aduited annually in accordance with generally accepted auditing standards,that the propoer reports and financial statements are filed with the Office of the Auditor General of Florida and Federal and State agencies. Provide cash management services including the investment of excess operating funds in accordance with the County's Investment Policy. Monitor debt service requirements and compliance with bond convenants. Prepare and index accurate official minutes of the board of County Commissioners. Process ordinances and resolutions resulting from those meetings. Maintain all County contracts. Store these documents and make them available for public inspection when requested. Budget Highlights: This budget includes an increase of 5.89 percent primarily due to expanded services of 1.1 positions. The overall personal services component increased by 6.86 percent while operating expenses increased by 2.07 percent. Capital expenditures include a decrease of 17.35 percent due to the acquisition of PC's being completed. Major Accomplishments-1998/1999 Received the Certificate of Achievement for Excellence in Financial Reporting award from the GFOA for the 12th consecutive year. Completed the conversion of the financial packages to Y2K compliant including all testing. Competed the revisions to operating manuals for daily operations. Major Goals-1999/2000 Receive the Certificate of Achievement for Excellence in Financial Reporting award for the 13th consecutive year. Reduce the time necessary for year end closing of the the books. Convert to a new relational based payroll package. Page 12 County of Collier — Revenues Clerk to the Board Fiscal Year 1999/2000 ppyy eep 8�, 1 'r �9�'. RBVEna4 � ..yY N.yh, B f � ad g�"' �,5 �s�a � , ` ". �;,.. . r <.fir. as a g - ,.€ Ethics Ordinance Unit 341981 LOBBYIST REGISTRATION FE $ - $ 5,000.00 $ - $ 5,000.00 $ 5,000.00 $ - 0.00% Total Clerk to the Board $ - $ 5,000.00 $ - $ 5,000.00 $ 5,000.00 $ - 0.00% Page 13 Collier County - Clerk of the Circuit Court FY 1999 Budget Worksheet lei 1998 9 9 A x� E # ir4W , , 2 Cede 11 trtpilo>a W .,!, ;,maw,, ?i Bttdgtt . ? ., otecQst'' Z F9 as'.:.., ,. . „1 i. Prapased iptOim'`44.,',::,,,t10,11.¢.:, - 310110 Finance Expenses 512100 REGULAR SALARIES $ 807,936 5 873,000 $ 336,368 5 872,000 $ 913,600 $ 8,300 $ 921,900 $ 48,900 5..60% 513100 OTHER SALARIES AND WAGES $ - $ - $ 686 $ 1,000 $ - $ - $ - $ - 0.00% 514100 OVERTIME $ 12,615 $ 14,500 $ 9,255 $ 14,500 $ 14,500 $ - $ 14,500 $ - 0.00% 521100 SOCIAL SECURITY MATCHING 5 61,608 $ 66,800 $ 25,864 5 66,700 $ 71,000 $ 1,000 $ 72,000 $ 5,200 7.78% -- 522100 RETIREMENT-REGULAR $ 139,874 $ 152,200 $ 56,447 $ 152,000 $ 152,700 $ 1,400 $ 154,100 $ 1,900 1.25% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 60,109 $ 83,100 $ 32,785 $ 78,000 $ 102,600 $ - $ 102,600 $ 19,500 23.47% 523160 LIFE PREMIUM $ - $ 1,700 $ - $ 3,000 $ 3,300 $ 100 $ 3,400 5 1,700 100.00% 524100 WORKER'S COMPENSATION-REGULP $ 3,430 $ 4,100 5 4,323 $ 3,900 $ 4,200 $ - $ 4,200 $ 100 2.44% 525100 UNEMPLOYMENT COMPENSATION $ 300 $ - $ 104 $ 200 $ 200 5 - $ 200 5 200 100.00% - Personal Services $ 1,085,872 $ 1,795,400 $ 465,831 $ 1,191,300 $ 1,262,100 $ 10,800 $ 1,272,900 $ 77,500 6.48% Expanded Services include.6 fiscal Specialist. 631990 OTHER PROFESSIONAL FEES $ - $ 2,000 $ - $ 1,000 $ 1,000 $ - $ 1,000 5 (1,000) -50.00% • 634999 OTHER CONTRACTUAL SERVICES $ 13,450 $ 2,000 $ 460 $ 800 $ 1,000 $ - $ 1,000 $ (1,000) -50.00% -- 640200 MILEAGE REIMBURSEMENT-REGUL/ $ - $ 300 $ - $ 200 S 300 S - $ 300 $ - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIC $ 3,993 $ 10,000 $ 391 $ 6,500 $ 7,000 5 - $ 7,000 $ (3,000) -30.00% 640310 OUT OF COUNTY TRAVEL-REGULAR $ - $ 400 $ - $ 300 $ 400 $ - $ 400 $ - 0.00% 640390 PER-DIEM OTHER CHARGES $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 640410 MOTOR POOL RENTAL CHARGE $ 80 5 100 $ - $ 100 $ 100 $ - $ 100 $ - 0.00% - 641100 TELEPHONE-BASE COST $ 4,346 $ 1,000 $ 2,080 5 3,000 $ - $ - $ - $ (1,000) -100.00% 641200 TELEPHONE-TOLL CALLS $ - $ 900 $ 29 5 500 $ 600 $ - $ 600 $ (300) -33.33% 641210 FAX CHARGES $ 380 $ 600 5 - $ 400 $ 600 $ - 5 600 $ - 0.00% 641300 TELEPHONE INSTALLATIONS $ 90 $ - $ - $ - $ - $ - $ - $ - 0.00% 641900 TELEPHONE-ALLOCATED $ 1,818 5 12,000 $ 1,045 $ 9,000 5 12,000 $ - $ 12,000 $ - 0.00% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 5 7,300 5 10,000 $ 1,831 $ 8,500 $ 9,000 $ - 5 9,000 $ (1,000) -10.00% 644600 RENT-EQUIPMENT $ 328 $ 300 5 1,655 $ 1,700 5 300 $ - $ 300 $ - 0.00% 644620 LEASE-EQUIPMENT $ 20,208 $ 20,000 $ 10,465 $ 27,000 5 30,100 $ - 5 30,100 $ 10,100 50.50% 644650 LEASE/PURCHASE-EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS $ 71 $ - $ - $ - $ - $ - $ - $ - 0.00% 646710 OFFICE EQUIPMENT R&M $ 1,009 $ 1,200 $ 3,014 $ 3,500 5 2,500 $ - $ 2,500 $ 1,300 108.33% 646910 DATA PROCESSING EQUIPMENT R&M $ - $ 800 $ - $ 700 $ 1,000 $ - $ 1,000 $ 200 25.00% 647110 PRINTING&./OR BINDING-OUTSIDE V $ 10,864 $ 11,500 $ 167 $ 10,000 5 11,000 $ - $ 11,000 5 (500) -4.35% 647230 MICROFICHE SERVICES(COM)OUTSII S 424 $ 2,500 $ 274 $ 1,200 $ 1,500 $ - $ 1,500 $ (1,000) -40.00% 648160 OTHER ADS 5 288 $ 200 $ - $ 100 $ 200 $ - $ 200 $ - 0.00% 649990 OTHER MISCELLANEOUS SERVICES S - $ 200 $ - $ 100 $ 100 $ - $ 100 $ (100) -50.00% 651110 OFFICE SUPPLIES-GENERAL $ 15,244 $ 7,000 $ 8,461 5 12,000 $ 14,000 $ - $ 14,000 $ 7,000 100.00% - 651210 COPYING CHARGES $ 1,030 5 3,000 $ - $ 1,700 $ 2,000 $ - $ 2,000 $ (1,000) -33.33% 651910 MINOR OFFICE EQUIPMENT $ - $ 1,300 $ - $ 800 $ 1,000 5 - $ 1,000 5 (300) -23.08% 651930 MINOR OFFICE FURNITURE $ - $ 200 $ - $ 200 $ 200 $ - $ 200 $ - 0.00% 651950 MINOR DATA PROCESSING EQUIPMET 5 1,764 $ 800 $ - 5 700 $ 800 $ - $ 800 $ - 0.00% 652910 MINOR OPERATING EQUIPMENT $ - $ 200 $ - 5 100 $ 100 5 - 5 100 $ (100) -50.00% 652920 COMPUTER SOFTWARE UNDER$500 $ 132 $ - $ 976 $ 1,000 $ 1,000 $ - $ 1,000 $ 1,000 100.00% - 652990 OTHER OPERATING SUPPLIES $ 547 $ 1,500 $ 204 $ 1,000 5 1,200 $ - $ 1,200 $ (300) -20.00% 654110 BOOKS,PUBLICATIONS Sc.SUBSCRIPT $ 3,493 $ 3,500 $ 637 5 2,500 $ 3,000 5 - $ 3,000 $ (500) -14.29% 654210 DUES&MEMBERSHIPS $ 1,166 $ 3,600 $ 383 $ 1,800 $ 2,000 $ - $ 2,000 $ (1,600) -44.44% 654310 TUITION $ - $ 200 $ - $ - S - $ - $ - $ (200) -100.00% 654360 OTHER TRAINING/EDUCATIONAL EXI $ 1,705 $ 1,200 $ 305 $ 700 $ 800 $ - $ 800 $ (400) -33.33% '-- Operational Expenses $ 89,730 $ 98,500 $ 32,378 $ 97,100 $ 104,800 $ - $ 104,800 $ 6,300 6.40% 762200 BUILDING IMPROVEMENTS $ 1,610 5 - $ - $ - $ - $ - $ - $ - 0.00% 764310 OFFICE FURNITURE $ 3,883 $ 800 $ - $ - $ - $ - $ - $ (800) -100.00% 764360 OFFICE EQUIPMENT 5 5,579 $ 5,000 $ - $ 2,000 $ 3,000 $ - $ 3,000 $ (2,000) -40.00% 764900 DATA PROCESSING EQUIPMENT $ 29,054 $ 13,000 $ 3,868 $ 7,500 $ 8,000 $ - $ 8,000 $ (5,000) -38.46% 764950 SOFTWARE-GENERAL $ 6,860 $ 800 $ - $ - $ - $ - $ - $ (800) -100.00% Capital Expenditures $ 46,986 $ 19,600 $ 3,868 $ 9,500 $ 11,000 $ - $ 11,000 $ (8,600) -43.88% Total Expenses $ 1,222,588 $ 1,313,500 $ 502,078 $ 1,297,900 $ 1,377,900 $ 10,800 $ 1,388,700 $ 75,200 5.73% Collier County -... Clerk of the Circuit Court FY 1999 Budget Worksheet s «'3',.r 3>inE. l ..L. 1, ils ...K. r €9t3.r.A.,.. c-9 :ni.. ea li...c Ak.N.°ems. .,,a 11.PE-. .arik :, 310115 Minutes and Records Expenses 512100 REGULAR SALARIES $ 79,151 S 94,000 $ 35,307 5 90,000 $ 99,000 $ 8,300 $ 107,300 $ 13,300 14.15% 513100 OTHER SALARIES AND WAGES $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 514100 OVERTIME $ - $ 1,000 $ - $ - $ - $ - $ - $ (1,000) -100.00% 521100 SOCIAL SECURITY MATCHING S 5,996 $ 7,200 $ 2,665 $ 6,900 $ 7,600 $ 1,000 S 8,600 $ 1,400 19.44% 522100 RETIREMENT-REGULAR 5 13,683 $ 16,700 5 5,782 $ 15,400 S 16,300 $ 1,400 $ 17,700 $ 1,000 5.99% 523150 LIFE&HEALTH AGGREGATE PREMIA 5 6,106 $ 10,700 $ 3,470 $ 8,400 5 9,300 $ - $ 9,300 $ (1,400) -13.08% 523160 LIFE PREMIUM $ - $ 200 $ - S - $ 500 $ - $ 500 $ 300 150.00% 524100 WORKER'S COMPENSATION-REGULP $ 397 $ 400 5 463 $ 500 $ 500 $ - $ 500 $ 100 25.00% Personal Services $ 105,333 $ 130,200 $ 47,687 $ 121,200 $ 133,200 $ 10,700 $ 143,900 $ 13,700 10.52% Expanded Services includes.5 Minutes and Records Clerk. 634999 OTHER CONTRACTUAL SERVICES $ 74,734 $ 100,000 $ 23,948 $ 80,000 $ 100,000 $ - $ 100,000 $ - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSI( $ - $ 800 $ - $ - $ 500 $ - $ 500 $ (300) -37.50% .r 641200 TELEPHONE-TOLL CALLS S - $ - $ 67 5 161 5 - $ - S - $ - 0.00% 641900 TELEPHONE-ALLOCATED $ 1,932 5 1,800 $ 261 $ 627 5 1,500 $ - 5 1,500 $ (300) -16.67% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ 2,165 $ 1,500 $ 86 $ 205 $ 1,200 $ - $ 1,200 $ (300) -20.00% 644600 RENT-EQUIPMENT $ 1,813 $ 2,500 $ 488 $ 1,171 5 2,000 5 - $ 2,000 $ (500) -20.00% 646710 OFFICE EQUIPMENT R&M $ 1,770 $ 5,300 5 3,441 $ 8,259 $ 5,000 $ - $ 5,000 $ (300) -5.66% 646910 DATA PROCESSING EQUIPMENT R&M $ - $ 200 $ - $ - $ 200 $ - $ 200 $ - 0.00% 647110 PRINTING&JOR BINDING-OUTSIDE V $ 88 $ - $ - S - $ - $ - $ - $ - 0.00% 648110 LEGAL ADS $ 696 $ 800 5 616 $ 1,479 $ 800 $ - 5 800 $ - 0.00% 648160 OTHER ADS $ - $ 800 $ - $ - $ 500 $ - $ 500 $ (300) -37.50% 651110 OFFICE SUPPLIES-GENERAL $ 880 $ 500 $ 244 $ 586 5 600 $ - $ 600 $ 100 20.00% 651210 COPYING CHARGES $ - $ - S - 5 - 5 - $ - $ - S - 0.00% 651910 MINOR OFFICE EQUIPMENT $ - 5 1,000 $ - $ - 5 1,000 5 - 5 1,000 $ - 0.00% 651930 MINOR OFFICE FURNITURE $ - $ 300 $ - $ - $ 300 5 - $ 300 $ - 0.00% 651950 MINOR DATA PROCESSING EQUIPMEI $ - $ 500 $ 187 $ 450 $ 500 S - $ 500 $ - 0.00% 652830 MICROFILM SUPPLIES&PROCESSING $ 447 $ - S 311 $ 746 $ 600 $ - 5 600 $ 600 100.00% 652920 Computer Sofware under 5500 $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 652990 OTHER OPERATING SUPPLIES $ 117 $ 1,000 $ 47 $ 112 $ 500 $ - 5 500 $ (500) -50.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 446 $ 300 $ - $ - $ 300 5 - $ 300 $ - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXI S - $ 500 $ - $ - $ 500 $ - $ 500 $ - 0.00% Operating Expenses $ 85,088 $ 117,800 $ 29,697 $ 93,797 $ 116,000 $ - $ 116,000 $ (1,800) -1.53% 764360 OFFICE EQUIPMENT $ 500 $ - $ - $ - S 2,000 $ - $ 2,000 $ 2,000 100.00% 764900 DATA PROCESSING EQUIPMENT $ 17,509 $ - $ - $ - $ 2,000 $ - $ 2,000 $ 2,000 100.00% 764950 SOFTWARE-GENERAL $ 58,492 $ - $ - S - $ 1,200 $ - $ 1,200 $ 1,200 100.00% Capital Expenses $ 76,501 $ - $ - $ - $ 5,200 $ - $ 5,200 $ 5,200 100.00% Total Expenses $ 266,922 $ 248,000 $ 77,384 $ 214,997_$ 254,400 $ 10,700 $ 265,100 $ 17,100 6.90% Collier County -- Clerk of the Circuit Court FY 1999 Budget Worksheet I Object FT1998 1994 Expenditures 1999 2900 Expanded Tota' Increases Percent Code Description', „ Attuaf Budget 2f 8199 Forecast, Forecast Services_ Proposed (Decrease) Change 310116 Ethics Ordinance Unit Expenses 512100 REGULAR SALARIES $ - $ 3,000 $ - $ 3,000 $ 3,000 $ - $ 3,000 $ - 0.00% 521100 SOCIAL SECURITY MATCHING $ - $ 200 $ - $ 200 $ 200 $ - $ 200 $ - 0.00% _ 522100 RETIREMENT-REGULAR $ - $ 500 $ - $ 500 $ 500 $ - $ 500 $ - 0.00% Personal Services $ - $ 3,700 $ - $ 3,700 $ 3,700 $ - $ 3,700 $ - 0.00% 651110 OFFICE SUPPLIES-GENERAL $ - $ 400 $ - $ 400 $ 400 $ - $ 400 $ - 0.00% 651950 MINOR DATA PROCESSING EQUIPMEP $ - $ 600 $ - $ 600 $ 600 $ - $ 600 $ - 0.00% Operational Expenses $ - 5 1,000 $ - $ 1,000 $ 1,000 $ - $ 1,000 $ - 0.00% Total Expenses $ - $ 4,700 $ - $ 4,700 $ 4,700 $ - $ 4,700 $ - 0.00% This Unit was created during fiscal year 1999 via an Ordinance adopted by the Board of County Commissioners. County of Collier Clerk of the Circuit Court Organizational Chart Clerk of the — Circuit Court — Executive �k Staff Assistant Assistant SAVE Sr Staff — Assistant Ethics Ordinance HR — Board Minutes& Coordinator Records Special Proj. fy€.gpardinator — Director of Director of Director of Director of FinanceInternal Audit Courts MIS Clerk to the I Internal; Circuit Circuit MIS Board I Audit Civil Felony F__ General County County .— Operations Operations I Civil Misdemeanor General Circuit County Accounting Probate Traffic LTreasury h Juvenile Management _ 1Clerk's ` Recording Bookkeeping _ I County 1__ I L Records Satellites Management Page 17 Administration & Internal Audit Clerk of Courts Fund(010) FY 96/97 FY 97190' . "FY98/99 FY 98/99 FY 99/00 FY 99/00:, Actual Actual R Forecast Current Expanded Total R dgeb ' Appropriation Unit ExpiRetr. rpRe Budget ExpJRev. Service Service Budget change: Personal Services $ 913,767 $ 866,822 $ 1,051,000 $ 1,028,000 $ 1,065,500 $ 25,800 $ 1,091,300 3.83%` Operating Expenses $ 303,602 $ 604,138 $ 157,300 $ 157,459 $ 187,900 $ - $ 187,900 19.45% Capital Outlay $ 38,875 $ 16,128 $ 8,500 $ - $ 8,500 $ - $ 8,500 0.00% Total Appropriations $ 1,256,244 $ 1,487,088 $ 1,216,800 $ 1,185,459 $ 1,261,900 $ 25,800 $ 1,287,700 5.83% Reveneus Fee Collections $ 3,261,936 $ 3,590,469 $ 3,190,500 $ 4,049,574 $ 3,612,700 $ - $ 3,612,700 13.23% Court Settlement $ 250,000 $ 1,323,413 $ - $ - $ - $ - $ - 0.00% Total Revenues $ 3,511,936 $ 4,913,882 $ 3,190,500 $ 4,049,574 $ 3,612,700 $ - $ 3,612,700 13.23% Permanent Positions 20 20 19.3 18.8 18.8 1 19.8 5.18% Clerk's Administration is 42 percent fee supported and Internal Audit is 33 percent fee supported. The remainder of these budgets are supported by a transfer from the Board's General Fund. Description/Mission: The mission of Clerk's Administration is to provide the services required by the Florida Constituion which includes:Clerk of the Circuit Court,Clerk of the County Court,County Comptroller/Treasurer,County Auditor,County Recorder,and Secretary/Ex-Officio Clerk to the Board of County Commissioners. Key Objectives: Provides for the general management of the Clerk's Office. Provides administrative support,including purchasing and human resources to the Clerk's Office. Budget Highlights: This budget includes an increase of 5.83 percent including an increase of 3.83 percent in personal services and 19.45 percent in operating expenses. There is no increase in capital expenses. This years budget also reflects the creation of a separate cost center for Clerk's Bookkeeping. Maior Accomplishments-1998/1999 Implementation of quarterly training programs for all employees of the clerk's Office. Participation in the Naples Area Chamber of Commerce"Capital Connection". This program places individuals from Coller County in personal touch with elected state officials,key legislators,and staff members. Secured Brnye Grant funds for the revision of the Criminal Information system. Promoted Internal Audit as professional management resource and protected the interests of the taxpayers by acting as the independent appraisal function. Worked with County management in improving internal controls. Major Goals-1999/2000 To continue to provide the citizens of Collier County with the public services outlined in the Florida Statutes in an efficient and effective manner. Increased service to the citizens through the development of a new srvice center located at the Golden Gate Community Center. Expansion of the County Courts Collection Program to assure that fines and fees ordered by the Court are satisfied in a timely manner. Continue the pursuit of the yield burning issue which was recently initiated at both the Federal and State level. Continue to promote Internal Audit as a professional management resource and increase the umber of County requests for audits. Reduce the turnaround time for audits and increase audit coverage. Page 18 - County of Collier Revenues Administration and Internal Audit Fiscal Year 1999/2000 - 00:0 s O # 3a 1, P s rota Iles `1R l a€a a p O* a Ci WI ..IVERo+5 1. ,«saes. �....,,w. ... ..�.�. illiti W0Wili ,5:'. ag._ �.�. '7110,11111,1A6141� Administration 341100 RECORDING OF LEGAL INSTI $ 1,587,580 $ 1,392,600 $ 713,497 $ 1,712,393 $ 1,540,900 $ 148,300 10.65% - 341120 DOCUMENTARY STAMP COM $ 523,702 $ 399,500 $ 245,934 $ 590,242 $ 512,000 $ 112,500 28.16% 341140 SERVICE CHARGE FOR MYL/ $ - $ 200 $ 95 $ 227 $ 100 $ (100) -50.00% 341410 POSTAGE-DOCUMENTS $ 11,000 $ 7,200 $ 5,127 $ 12,306 $ 11,200 $ 4,000 55.56% 341440 SALES OF XEROX MICROFILP $ 14,350 $ 12,500 $ 5,625 $ 13,500 $ 13,600 $ 1,100 8.80% 341442 COPIES $ 103,096 $ 86,900 $ 46,348 $ 111,234 $ 104,000 $ 17,100 19.68% 341443 VALUE ADJUSTMENT BOARD $ 2,130 $ - $ - $ - $ - $ - 0.00% 341490 MISCELLANEOUS $ 110,538 $ 81,700 $ 45,433 $ 109,039 $ 108,500 $ 26,800 32.80% 341705 TRAFFIC FINES $ 62,123 $ 45,800 $ 17,911 $ 42,985 $ 52,000 $ 6,200 13.54% 341706 PARKING FINES $ 60 $ 100 $ 5 $ 12 $ 100 $ - 0.00% 341715 FORECLOSURE SALE FEES $ 9,396 $ 8,200 $ 3,309 $ 7,940 $ 7,800 $ (400) -4.88% 341717 CLERK FEE-MISDEMEANOR $ 6,170 $ 5,600 $ 2,800 $ 6,720 $ 5,700 $ 100 1.79% 341718 CLERK FEE-TRAFFIC MISDE $ 9,510 $ 8,500 $ 4,223 $ 10,134 $ 9,900 $ 1,400 16.47% 341719 COUNTY CIVIL FILING FEE $ 69,516 $ 61,100 $ 30,299 $ 72,718 $ 72,500 $ 11,400 18.66% 341720 COUNTY FILING FEE SMALL( $ 70,183 $ 61,600 $ 26,410 $ 63,384 $ 67,800 $ 6,200 10.06% - 341754 REGISTRY OF COURT SERVI, $ 10,137 $ 10,100 $ 4,082 $ 9,796 $ 9,700 $ (400) -3.96% 341755 APPROVING BONDS-SERVI( $ 132 $ 200 $ 35 $ 84 $ 100 $ (100) -50.00% 341756 MARRIAGE LICENSES $ 48,472 $ 42,800 $ 19,566 $ 46,958 $ 48,500 $ 5,700 13.32% 341757 DISSOLUTION OF MARRIAGE $ 6 $ - $ 4 $ 10 $ - $ - 0.00% 341758 TAX DEED SALES $ 16,347 $ 7,700 $ 15,319 $ 36,766 $ 23,000 $ 15,300 198.70% 341759 Filing Fees(Civil) $ - $ - $ - $ - $ - $ - 0.00% 341760 FILING FEES(CRIMINAL) $ - $ - $ - $ - $ - $ - 0.00% 341761 STATE JURY PAYROLL FEES $ - $ - $ - $ - $ - $ - 0.00% 341762 COURT ATTENDANCE FEES $ - $ - $ - $ - $ - $ - 0.00% - 341764 SUBPOENAS-CIRCUIT FEES $ - $ - $ - $ - $ - $ - 0.00% 341766 SUPPORT PAYMENTS CIRCU $ - $ - $ - $ - $ - $ - 0.00% 341767 PROBATE CHARGES CIRCUIT $ 77,727 $ 64,100 $ 35,387 $ 84,928 $ 70,100 $ 6,000 9.36% 341768 GUARDIAN AUDIT FEE $ 18,550 $ 18,900 $ 5,640 $ 13,536 $ 18,900 $ - 0.00% 341770 CLERK FEE-FELONY $ 3,226 $ 2,400 $ 1,478 $ 3,548 $ 3,400 $ 1,000 41.67% - 341772 INFORMATION/SYSTEMS FEE $ 34,578 $ 31,700 $ 12,467 $ 29,921 $ 31,700 $ - 0.00% 341773 JUVENILE DISBURSEMENT Fl $ 250 $ 200 $ 62 $ 149 $ 200 $ - 0.00% 341774 PASSPORT FEES CIRCUIT $ 66,435 $ 48,800 $ 24,750 $ 59,400 $ 55,400 $ 6,600 13.52% 341776 PREPARATION OF APPEAL A $ 23,659 $ 23,600 $ 6,778 $ 16,267 $ 24,000 $ 400 1.69% - 341778 HOME SOLICITATION FEE $ - $ - $ - $ - $ - $ - 0.00% 341779 MARRIAGE CEREMONY PERF $ 9,806 $ 8,900 $ 3,960 $ 9,504 $ 10,100 $ 1,200 13.48% 345524 ADMINISTRATIVE FEE $ 93,342 $ 76,600 $ 41,226 $ 98,943 $ 84,300 $ 7,700 10.05% 345525 DISMISSAL/REINSTATMENT F $ 29,797 $ 26,800 $ 12,020 $ 28,849 $ 28,100 $ 1,300 4.85% - 345526 CLERK FEE FOR RESTITUTIC $ - $ - $ 8 $ 19 $ - $ - 0.00% 347726 BENCH WARRANT SET ASIDE $ - $ - $ - $ - $ - $ - 0.00% 348410 FILING FEES $ 147,793 $ 125,900 $ 62,880 $ 150,911 $ 150,700 $ 24,800 19.70% 348411 APPEAL FILING FEE $ 6,579 $ 7,100 $ 2,425 $ 5,820 $ 7,000 $ (100) -1.41% 348420 COPIES,CERTIFICATIONS,A $ 36,244 $ 32,600 $ 16,587 $ 39,808 $ 38,600 $ 6,000 18.40% - 348421 POSTAGE $ 538 $ 400 $ 191 $ 458 $ 400 $ - 0.00% 348428 REGISTRY FEE $ 148 $ 100 $ 36 $ 86 $ 100 $ - 0.00% 348429 MISCELLANEOUS CHARGES $ 22,129 $ 16,600 $ 11,181 $ 26,834 $ 24,300 $ 7,700 46.39% 348480 Child Support $ 19,137 $ 185,700 $ 148,587 $ 356,609 $ 188,000 $ 2,300 1.24% 361310 INTEREST-CLERK REGISTRY $ 344,833 $ 287,800 $ 115,640 $ 277,535 $ 290,000 $ 2,200 0.76% - Total Administration and Internal Audit $ 3,589,219 $ 3,190,500 $ 1,687,322 $ 4,049,574 $ 3,612,700 $ 422,200 13.23% Page 19 Collier County 0-- Clerk of the Circuit Court FY 1999 Budget Worksheet K.Z71;17 7 in71*,A4Vvili.:Zi-:;,0,:ise-L.:f.W-;•'..;& 4 ,A,isTsr. ..i, ,c-tic,, 2,u, i,:s:,.:1,rc-2ii,-..y.:its,,,::,, ,::,,::'‘.'.07,,t'il,z4v-!,;qP.Liai 'MPA`=1.17:;1-ZiSrgi; 4): 44,0V - 321110 Administration Expense 511100 SALARIES- ELECTED OFFICIALS S 95,780 $ 99,000 $ 39,450 $ 99,000 S 106,000 $ - $ 106,000 S 7,000 7.07% 512100 REGULAR SALARIES $ 403,839 $ 447,200 $ 160,869 $ 440,000 $ 290,000 $ - $ 290,000 5 (157,200) -35.15% 513100 OTHER SALARIES AND WAGES $ 13,215 $ 10,000 $ 5,007 $ 10,000 5 10,000 $ - $ 10,000 $ - 0.00% ..... 514100 OVERTIME $ 2,631 $ 3,000 $ 1,594 $ 2,600 $ - $ - $ - $ (3,000) -100.00% 519100 RESERVE FOR SALARY ADJUST'MENT S - $ 59,000 $ - S 30,000 $ 30,000 $ - $ 30,000 $ (29,000) -49.15% 521100 SOCIAL SECURITY MATCHING $ 36,877 $ 46,500 S 13,799 $ 46,500 S 35,600 $ - $ 35,600 S (10,900) -23.44% 522100 RETIREMENT-REGULAR $ 71,712 $ 78,900 $ 27,679 $ 83,700 $ 60,000 $ - 5 60,000 $ (18,900) -23.95% 522500 RETIREMENT-ELECTED OFFICALS $ 26,750 $ 27,800 $ 11,018 $ 27,700 $ 29,600 $ - $ 29,600 $ 1,800 6.47% - 523150 LIFE&HEALTH AGGREGATE PREMIU $ 42,436 $ 57,900 $ 22,662 $ 54,400 $ 30,500 $ - $ 30,500 $ (27,400) -4732% 523160 LIFE PREMIUM S - $ 1,200 $ - $ 2,100 S 1,600 $ - S 1,600 $ 400 3333% 523500 MENTAL HEALTH BENEFIT PROGRAM S - S - $ - $ - $ - $ - $ - $ - 0.00% 524100 WORKER'S COMPENSATION-REGULA S 1,744 5 2,500 $ 1,784 $ 2,800 $ 2,100 5 - $ 2,100 $ (400) -16.00% 525100 UNEMPLOYMENT COMPENSATION $ - $ 4,300 $ 9 $ 1,000 $ 4,300 5 - $ 4,300 5 - 0.00% Personal Services $ 694,984 $ 837,300 $ 283,872 $ 799,800 $ 599,700 $ - $ 599,700 $ (23 7,600) -28.38% ..-. 634801 SUBPONEA SERVICES $ - $ - $ - $ • $ - $ - $ - $ - 0.00% 631100 LEGAL FEES $ 481,310 $ 15,000 $ 20,617 $ 49,481 $ 15,000 $ - $ 15,000 S - 0.00% 634999 OTHER CONTRACTUAL SERVICES $ 7,757 $ 10,000 $ 1,293 $ 3,102 $ 10,000 $ - S 10,000 $ - 0.00% 640200 MILEAGE REIMBURSEMENT-REGULI $ 23 5 - $ - $ - $ - S - $ - $ 0.00% . .. 640300 OUT OF COUNTY TRAVEL-PROFESSIC $ 6,776 S 7,500 S 7,403 S 17,767 $ 10,000 $ - S 10,000 $ 2,500 33.33% 640310 OUT OF COUNTY TRAVEL-REGULAR $ 1,108 $ 3,000 $ - S - 5 3,000 $ - $ 3,000 $ - 0.00% 640390 PER DIEM-OTHER CHARGES 5 2,058 $ 2,000 $ 568 S 1,364 $ 3,000 $ - $ 3,000 $ 1,000 50.00% 640400 MOTOR POOL MILEAGE CHARGES 5 738 $ 1,500 $ - S - $ 1,500 $ - $ 1,500 $ - 0.00% 640410 MOTOR POOL RENTAL CHARGE 5 5,507 $ 1,500 $ 2,825 5 6,779 5 3,000 S - $ 3,000 $ 1,500 100.00% 641100 TELEPHONE-BASE COST $ 638 5 1,000 5 163 $ 391 5 1,000 $ - 5 1,000 5 - 0.00% .... 641200 TELEPHONE-TOLL CALLS S 380 $ 2,000 $ 757 $ 1,817 $ 2,000 $ - 5 2,000 $ - 0.00% 641210 FAX CHARGES S - $ 600 $ - $ - $ 600 S - $ 600 $ - 0.00% 641300 TELEPHONE-INSTALLATIONS 5 2,032 $ - $ 627 $ 1,506 $ - $ - $ - $ - 0.00% 641400 TELEPHONE DIRECT LINE $ - S - $ - $ - S - $ - $ - $ 0.00% 641900 TELEPHONE-ALLOCATED $ 6,060 $ 6,200 $ 736 $ 1,766 $ 2,000 $ - $ 2,000 $ (4,200) -67.74% .... 641950 POSTAGE,FREIGHT&UPS(WAS 64210 5 22,389 $ 23,200 $ 3,598 $ 8,635 $ 25,000 5 - $ 25,000 $ 1,800 7.76% 644600 RENT-EQUIPMENT $ - $ 1,000 $ - $ - $ 1,000 $ - $ 1,000 $ - 0.00% 644620 LEASE-EQUIPMENT $ 2,586 $ 6,000 $ - $ - $ 6,000 $ - $ 6,000 5 - 0.00% 645260 AUTO INSURANCE $ 600 $ 600 5 600 S 1,440 $ 600 S - $ 600 $ 0.00% 645490 EMPLOYEE NOTARY BONDS $ - 5 200 $ - S - $ 200 $ - $ 200 $ - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 5 294 5 1,000 $ 163 5 391 $ 1,000 $ - 5 1,000 S - 0.00% .- 646410 AUTOS&TRUCKS R&M-OUTSIDE VE $ 37 $ - $ 986 $ 2,365 $ - S - $ - $ - 0.00% 646710 OFFICE EQUIPMENT R&M 5 1,528 $ 2,500 $ 2,220 $ 5,329 $ 2,500 $ - $ 2,500 S 0.00% 646910 DATA PROCESSING EQUIPMENT R&M $ - $ - $ - $ - $ - $ - S - $ - 0.00% 646970 OTHER EQUIP REPAIRS&MAINT $ 125 $ - $ - $ - $ - $ - $ - $ - 0.00% 647110 PRINTING 8rJOR BINDING-OUTSIDE V $ 9,897 $ 12,500 $ 744 5 1,786 $ 7,500 $ - $ 7,500 $ (5,000) -40.00% ......, 647230 MICROFICHE SERVICES(COM)OUTSII $ 2,760 $ 2,000 $ 954 $ 2,290 $ 2,000 $ - $ 2,000 $ 0.00% 648110 LEGAL ADS $ - $ 1,000 $ 48 $ 116 $ 1,000 $ - $ 1,000 $ - 0.00% 648160 OTHER ADS $ 1,632 $ 1,500 $ 122 $ 293 $ 1,500 $ - $ 1,500 $ - 0.00% 649990 OTHER MISCELLANEOUS SERVICES $ 912 $ 700 $ 147 $ 352 $ 1,000 S - $ 1,000 $ 300 42.86% 651110 OFFICE SUPPLIES-GENERAL $ 15,559 $ 24,000 $ 4,631 $ 11,115 $ 20,000 $ - $ 20,000 $ (4,000) -16.67% 651210 COPYING CHARGES $ 10 $ 500 5 173 $ 415 $ 500 S - 5 500 $ - 0.00% 651910 MINOR OFFICE EQUIPMENT $ 770 $ 2,000 $ 3,200 $ 7,680 $ 2,000 $ - $ 2,000 $ 0.00% 651930 MINOR OFFICE FURNITURE $ - $ 2,000 $ - $ - 5 2,000 $ - $ 2,000 $ - 0.00% 651950 MINOR DATA PROCESSING EQUIPMET 5 7,538 $ 500 $ - $ - $ 500 $ - S 500 $ - 0.00% 652210 FOOD-OPERATING SUPPLIES $ 120 $ 200 $ 2,040 $ 4,896 $ 2,500 $ - $ 2,500 $ 2,300 1150.00% 652910 MINOR OPERATING EQUIPMENT $ 475 $ - $ 460 $ 1,104 $ 1,000 $ - $ 1,000 $ 1,000 100.00% - 652920 COMPUTER SOFTWARE UNDER$500 $ 132 $ - $ 286 $ 686 $ 1,000 $ - $ 1,000 $ 1,000 100.00% 652990 OTHER OPERATING SUPPLIES $ 643 $ 500 $ 353 $ 846 $ 1,000 $ - $ 1,000 $ 500 100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 4,553 $ 4,000 $ 2,650 $ 6,359 $ 4,000 $ - $ 4,000 S - 0.00% 654210 DUES&MEMBERSHIPS $ 4,722 $ 2,800 $ 115 $ 276 $ 5,000 $ - $ 5,000 $ 2,200 78.57% 654310 TUITION 5 30 $ 500 $ - S - S 500 $ - $ 500 $ - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EX1 $ 2,924 $ 4,000 $ 1,432 $ 3,437 S 4,000 $ - $ 4,000 $ - 0.00% .- 654370 ORGANIZATIONAL DEVELOPMENT $ 880 $ - $ - $ - $ - $ - $ - $ - 0.00% Operational Expenses $ 595,503 $ 143,500 $ 59,911 $ 143,786 $ 144,400 $ - $ 144,400 $ 900 0.63% i ...... .-- - -- Collier County — Clerk of the Circuit Court FY 1999 Budget Worksheet a' sem ; i;# s rol « — 762200 BUILDING IMPROVEMENTS $ 1,610 $ - $ - $ - $ - $ - $ $ - 0.00% 764310 OFFICE FURNITURE $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 764360 OFFICE EQUIPMENT $ 2,700 $ 2,500 $ - $ - $ 2,500 5 - $ 2,500 $ - 0.00% 764900 DATA PROCESSING EQUIPMENT S 6,576 $ 4,000 $ - $ - $ 4,000 $ - $ 4,000 S - 0.00 764950 SOFTWARE-GENERAL $ 2,014 $ 2,000 $ - $ - $ 2,000 $ - $ 2,000 $ - 0.00% Capital Expenses $ 12,900 $ 8,500 $ - $ - $ 8,500 $ - $ 8,500 $ - 0.00% — Total Expense $ 1,303,387 $ 989,300 $ 343,783 $ 943,586_$ 752,600 $ - $ 752,600 $ (236,700) -23.93% Recognizes the creation of a separate cost center for Clerk's Bookkeeping. — Collier County - Clerk of the Circuit Court FY 1999 Budget Worksheet ,�,, rc a1'as.. ,;i1.v.s 14 -I` ;i2,14'1/4;:* 10' a .':,i41. r ' -- .� at 1 V Y , dd -L ,' 321190 Internal Audit Expenses 512100 REGULAR SALARIES $ 131,164 $ 161,200 $ 54,383 $ 150,000 $ 160,000 $ 9,000 $ 169,000 $ 7,800 4.84% 514100 OVERTIME $ 1,762 $ - $ - $ - $ - $ - $ - $ - 0.00% 521100 SOCIAL SECURITY MATCHING $ 10,051 $ 12,300 $ 4,089 $ 11,500 $ 12,300 $ 700 $ 13,000 $ 700 5.69% 522100 RETIREMENT-REGULAR $ 22,242 $ 28,500 $ 8,906 $ 26,000 $ 26,400 $ 1,500 S 27,900 $ (600) -2.11% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 5,733 $ 10,700 $ 4,363 $ 10,500 S 16,400 $ - $ 16,400 $ 5,700 53.27% 523160 LIFE PREMIUM $ - $ 300 $ - $ 500 $ 600 $ - $ 600 $ 300 100.00% 524100 WORKER'S COMPENSATION-REGULP $ 551 $ 600 $ 665 S 700 $ 800 $ - $ 800 $ 200 33.33% 525100 UNEMPLOYMENT COMPENSATION S 335 $ 100 $ - S - $ - $ - $ - $ (100) -100.00% Personal Services $ 171,838 $ 213,700 $ 72,406 $ 199,200 $ 216,500 $ 11,200 $ 227,700 $ 14,000 6.55% Expanded Services includes.25 Internal Auditor. 640000 OTHER SERVICES AND CHARGES $ 10 $ - $ - $ - $ - $ - S - $ - 0.00% 634999 OTHER CONTRACTUAL SERVICES $ - $ - $ - $ - S - $ - $ - S - 0.00% 640200 MILEAGE REIMBURSEMENT-REGULI $ 46 $ 500 $ - $ - $ 300 $ - $ 300 $ (200) -40.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIC $ 2,928 $ 6,000 $ 1,547 $ 5,200 $ 6,000 S - $ 6,000 $ - 0.00% 640410 MOTOR POOL RENTAL CHARGE $ 215 $ - $ - $ - $ 200 $ - $ 200 $ 200 100.00% 641300 TELEPHONE-INSTALL $ - S - $ - $ 280 $ - S - $ - $ - 0.00% 641900 TELEPHONE-ALLOCATED $ 198 $ 300 $ 218 $ 800 $ 1,000 $ - $ 1,000 $ 700 233.33% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 S 1 $ - $ - $ - $ - $ - $ - $ - 0.00% 644600 RENT-EQUIPMENT $ 306 $ 700 $ 98 $ 393 $ 500 $ - $ 500 $ (200) -28.57% 646710 OFFICE EQUIPMENT R&M $ - $ - S - $ - $ - $ - $ - $ - 0.00% 648160 OTHER ADS $ - $ 200 $ - $ - $ 200 $ - $ 200 $ - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M $ - $ 200 $ - $ - $ 200 $ - $ 200 $ - 0.00% 647110 PRINTING&IOR BINDING-OUTSIDE V $ 108 $ 100 $ - $ - $ 200 $ - S 200 $ 100 100.00% 651110 OFFICE SUPPLIES-GENERAL $ 428 $ 500 $ 452 $ 1,000 $ 800 $ - $ 800 $ 300 60.00% 651910 MINOR OFFICE EQUIPMENT $ - $ 200 $ - S - $ 200 $ - $ 200 $ - 0.00% 651930 MINOR OFFICE FURNITURE $ 161 $ 700 $ - $ - $ 500 $ - $ 500 $ (200) -28.57% 651950 MINOR DATA PROCESSING EQUIPMEP $ 650 S 700 $ 272 $ 300 $ 500 $ - $ 500 S (200) -28.57% 652920 COMPUTER SOFTWARE UNDER$500 $ 132 $ - $ - $ - $ - $ - $ - $ - 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 274 $ 400 $ 132 $ 200 $ 300 $ - $ 300 $ (100) -25.00% 654210 DUES&MEMBERSHIPS $ 1,049 $ 600 $ 1,587 $ 2,100 $ 1,400 $ - $ 1,400 $ 800 133.33% 654360 OTHERTRAINING/EDUCATIONALEXI $ 2,129 $ 2,700 $ 270 $ 3,400 $ 5,100 $ - $ 5,100 $ 2,400 88.89% Operating Expenses $ 8,635 $ 13,800 $ 4,577 $ 13,673 $ 17,400 $ - $ 17,400 $ 3,600 26.09% 764360 OFFICE EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 764900 DATA PROCESSING EQUIPMENT $ 2,675 $ - S - $ - $ - $ - $ - $ - 0.00% 764950 SOFTWARE-GENERAL $ 553 $ - $ - $ - $ - $ - $ - $ - 0.00% Capital Expenses $ 3,228 $ - $ - $ - $ - $ - $ - $ - 0.00% Total Expenses $ 183,701 $ 227,500 $ 76,983 $ 212,873 $ 233,900 $ 11,200 $ 245,100 $ 17,600 7.74% E:3 ,-...)7 Collier County Clerk of the Circuit Court FY 1999 Budget Worksheet Object FF1998 1999 Expen Mires 1999 2000 Expanded Total !" Code Description Actual Budget 2118194 Forecast Forecast Services Proposed (11.01,4):,-;19041(14441.,a Clerk's Bookkeeping Expenses 512100 REGULAR SALARIES $ - $ - $ - $ - $ 171,800 $ 12,600 $ 184,400 $ 184,400 100.00% 514100 OVERTIME $ - $ - $ - $ 1,000 $ - $ 1,000 $ 1,000 100.00% 521100 SOCIAL SECURITY MATCHING $ - $ - $ - $ - $ 13,300 $ 1,000 $ 14,300 $ 14,300 100.00% 522100 RETIREMENT-REGULAR $ - $ - $ - $ - $ 28,400 $ 1,000 $ 29,400 $ 29,400 100.00% 523150 LIFE&HEALTH AGGREGATE PREMIU $ - $ - $ - $ - $ 32,800 $ - $ 32,800 $ 32,800 100.00% 523160 LIFEPREMIUM $ - $ - $ - $ - $ 1,000 $ - $ 1,000 $ 1,000 100.00% 524100 WORKER'S COMPENSATION-REGULP $ - $ - $ - $ - $ 1,000 $ - $ 1,000 $ 1,000 100.00% 525100 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - $ - $ - $ - $ - 0.00% — Personal Services $ - $ - $ - $ - $ 249,300 $ 14,600 $ 263,900 $ 263,900 100.00% Expanded Services includes.75 Cashier. 640300 OUT OF COUNTY TRAVEL-PROFESSIC S - $ - $ - $ - $ 1,000 $ - $ 1,000 $ 1,000 100.00% 640310 OUT OF COUNTY TRAVEL-REGULAR $ - $ - $ - $ - $ 100 $ - $ 100 $ 100 100.00% 641200 TELEPHONE-TOLL CALLS $ - $ - $ - $ - $ 300 $ - $ 300 $ 300 100.00% 641900 TELEPHONE-ALLOCATED $ - $ - $ - $ - $ 1,300 $ - $ 1,300 $ 1,300 100.00% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ - $ - $ - $ - $ 12,000 $ - $ 12,000 $ 12,000 100.00% 646710 OFFICE EQUIPMENT R&M $ - $ - $ - $ - $ 1,000 $ - $ 1,000 $ 1,000 100.00% 647230 MICROFICHE SERVICES(COM)OUTSII $ - $ - $ - $ - $ 2,500 $ - $ 2,500 $ 2,500 100.00% — 648160 OTHER ADS $ - $ - $ - $ - $ 1,000 $ - $ 1,000 $ 1,000 100.00% 651110 OFFICE SUPPLIES-GENERAL $ - $ - $ - $ - $ 4,700 $ - $ 4,700 $ 4,700 100.00% 651910 MINOR OFFICE EQUIPMENT $ - $ - $ - $ - $ 1,200 $ - $ 1,200 $ 1,200 100.00% 651930 MINOR OFFICE FURNITURE $ • $ - $ - - $ - $ 400 $ - $ 400 $ 400 100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ - $ - $ - $ - $ 100 $ - $ 100 $ 100 100.00% — 654360 OTHER TRAINING/EDUCATIONAL EXI $ - $ - $ - $ - $ 500 $ - $ 500 $ 500 100.00% Operating Expenses $ - $ - $ - $ - $ 26,100 $ - $ 26,100 $ 26,100 100.00% 762200 BUILDING IMPROVEMENTS $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 764310 OFFICE FURNITURE $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 764360 OFFICE EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 000% -- 764900 DATA PROCESSING EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 764950 SOFTWARE-GENERAL $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 766100 BOOKS,PUBLICATIONS AND LIBRARI $ - $ - $ - $ - $ - $ - $ - $ - 0.00% Capital Expenses $ - $ - $ - $ - $ - $ - $ - $ - 0.00% — Total Expenses $ - $ - $ - $ - $ 275,400.00 $ 14,600.00 $ 290,000.00 $ 290,000 100.00% This represents a new cost center for this fiscal year. County of Collier Clerk of the Circuit Court Organizational Chart Clerk of the Circuit Court Executive I Staff Assistant II—' Assistant 110,AVE Sr. Staff Assistant Ethics Ordinance HR Board Minutes& I Coordinator Records JI— Special Proj. Coordinator Director of Director of Director of Director of Finance Internal Audit Courts MIS Clerk to the Internal Eliu�i �. g MIS Board Audit Civil a ' General I County County Operations II— Civil Misdemeanor General I CI1GtNt County Accounting I F?roba ` Traffic Treasury L. Juvenile Management Clerk's � Recording Bookkeeping County Records Satellites Management Page 24 _ Clerk of Circuit Court Clerk of Courts Fund(010) FY 96/97 FY 97/98 FY 98/99 FY 98/99 FY 98/99 FY 99/00 FY99/00 Percent Actual Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit:. Exp./Rey. Exp./Rev. Budget Exp./Rev. Service Service Budget ; Change Personal Services $ 843,268 $ 1,145,215 $ 1,386,100 $ 1,339,700 $ 1,483,300 $ 75,900 $ 1,559,200 12.49% Operating Expenses $ 114,550 $ 150,924 $ 202,800 $ 138,167 $ 180,600 $ - $ 180,600 -10.95% Capital Outlay $ 33,361 $ 60,768 $ 30,000 $ 1,680 $ 21,500 $ - $ 21,500 -28.33% Total Appropriations $ 991,179 $ 1,356,907 $ 1,618,900 $ 1,479,547 $ 1,685,400 $ 75,900 $ 1,761,300 8.80% Reveneus Fee Collections $ 359,413 $ 407,443 $ 403,200 $ 403,723 $ 416,700 $ - $ 416,700 3.35% Permanent Positions 40 43 43 43 43 3 45 4.65% This budget reflects the Circuit Civil,Felony,Probate,Juvenile,and the Support,Alimony,Visitation,and Enforcement program. These budgets are fully funded by fee revenue. Description/Mission: The mission of the Clerk to the Circuit Court departments is to provide processing,scheduling,and support to the Circuit Court judges,attorneys,and citizens so that the circuit court can operate efficiently and effectively. Key Objectives: Process all felony,probate,juvenile,and civil cases in an efficient and effective manner. Prepare court calendars,attend court hearings and trials,and record and maintain court evidence. Process Circuit Court level appeals and prepare appeals for the District Court. Budget Highlights: This budget includes an 8.8 percent increase which is totally attributable to personal services and expanded services including three positions. It is important to note that the criminal and civil cost were allocated between transfer and fee funding via a formula recognizing the resources in each area. Major Accomplishments-1998/1999 Replaced the Civil system with Phase I of a new Civil system. Made numerous changes to the Jury system to ensure a comprehensive system. Reduced turnover. Agressivley pursued closing of old estates. Y2K conversions completed. Major Goals-1999/2000 Additional phases of new Civil system will be completed during the fiscal cycle. Workload Analysis: Operating Unlit 1995 199619977 1998 Circuit Civil New Cases 5257 5181 5306 5287 Minutes in Court 151479 137571 178107 150003 Days in Court 241 234 231 227 Circuit Felony _ New Cases 2377 2534 2817 2685 Minutes in Court 100588 102287 81416 72690 Days in Court 246 238 216 191 Circuit Probate New Cases 1287 1414 1424 1481 Minutes in Court 5777 5922 6208 7950 Days in Court 131 130 123 158 Juvenile New Cases 1681 1722 1712 1797 Minutes in Court 27370 36406 55581 49412 Days in Court 163 219 223 225 Page 25 - County of Collier Revenues Clerk of Circuit Court FiscalyYeara` 1999/2000 - tK N� t '` 'i E 3 '€i'3z Y N 1 V ttN' _ Iq itlW:esalt,#, s l lr4 fig V`s P t Cock, S¢rI,dtlott Circuit Civil Court Billing - 341761 STATE JURY PAYROLL FEES $ 265 $ 300 $ 65 $ 156 $ 200 $ (100) -33.33% 341762 COURT ATTENDANCE FEES $ 49,125 $ 57,600 $ 18,375 $ 44,100 $ 57,600 $ - 0.00% 341763 COURT MINUTES-Fees $ 44,715 $ 51,500 $ 20,255 $ 48,612 $ 50,000 $ (1,500) -2.91% Revenue Center Total $ 94,105 $ 109,400 $ 38,695 $ 92,868 $ 107,800 $ (1,600) -1.46% - Circuit Felony Billing 341760 FILING FEES CRIMINAL $ 111,170 $ 82,900 $ 36,170 $ 86,808 $ 93,600 $ 10,700 12.91% 341761 STATE JURY PAYROLL FEES $ - $ - $ 7,850 $ 18,840 $ 6,300 $ 6,300 100.00% 341762 COURT ATTENDANCE FEES $ 29,100 $ 28,000 $ 11,400 $ 27,360 $ 27,700 $ (300) -1.07% - 341764 SUPOENAS CIRCUIT FEES $ 50,324 $ 44,100 $ 17,972 $ 43,133 $ 42,800 $ (1,30Q) -2.95% Revenue Center Total $ 190,594 $ 155,000 $ 73,392 $ 176,141 $ 170,400 $ 15,400 9.94% Support,Alimony,Visitation,Enforcement _ 341490 MISCELLANEOUS $ - $ - $ - $ - $ - $ - 0.00% 341721 REGISTRATION FEE $ 1,535 $ 3,100 $ 400 $ 960 $ 1,800 $ (1,300) -41.94% 341722 RENEWAL REGISTRATION $ 1,575 $ 1,500 $ 450 $ 1,080 $ 1,200 $ (300) -20.00% 341723 COURT ORDER FEES $ 970 $ 1,000 $ 1,260 $ 3,024 $ 1,900 $ 900 90.00% 341724 ATTORNEY FEES $ - $ - $ - $ - $ - $ - 0.00% - 341725 MEDIATION FEES $ 325 $ 200 $ 100 $ 240 $ 200 $ - 0.00% Revenue Center Total $ 4,405 $ 5,800 $ 2,210 $ 5,304 $ 5,100 $ (700) -12.07% Circuit Probate Court Billing 341762 COURT ATTENDANCE FEES $ 18,150 $ 14,700 $ 7,950 $ 19,080 $ 16,800 $ 2,100 14.29% 341763 COURT MINUTES-Fees $ 2,845 $ 2,700 $ 1,355 $ 3,252 $ 2,800 $ 100 3.70% Revenue Center Subtotal $ 20,995 $ 17,400 $ 9,305 $ 22,332 $ 19,600 $ 2,200 12.64% Circuit Juvenile Court Billing 341760 FILING FEES(CRIMINAL) $ 69,080 $ 81,300 $ 33,200 $ 79,680 $ 81,300 $ - 0.00% 341762 COURT ATTENDANCE FEES $ 20,700 $ 26,900 $ 7,200 $ 17,280 $ 24,000 $ (2,900) -10.78% 341764 SUBPOENAS-CIRCUIT FEES $ 7,564 $ 7,400 $ 4,216 $ 10,118 $ 8,500 $ 1,100 14.86% Revenue Center Total $ 97,344 $ 115,600 $ 44,616 $ 107,078 $ 113,800 $ (1,800) -1.56% Total Clerk of Circuit Court $ 407,443 $ 403,200 $ 168,218 $ 403,723 $ 416,700 $ 13,500 3.35% Page 26 Collier County Clerk of the Circuit Cowl FY 1999 Budget Worksheet r r �� 1 r C f _ s �x ll ,[ <( z.�w Zr'� a €:; 'r` e t t a,a k 'to iy :) Gk(an ds..'. �i . Yf� ` .ta .��>^R. ...,,NAf�i.,3 &.' ,,,&.., ,r s .�-; �: ..E..n.' :s�.aru ��t'� � ,. 3.:3 s. ®...� .-. 321211 Circuit Civil Expenses 512100 REGULAR SALARIES $ 436,292 $ 499,800 $ 194,000 $ 494,000 $ 445,900 $ 36,200 $ 482,100 $ (17,700) -3.54% 513100 OTHER SALARIES AND WAGES $ - $ - $ 4,233 $ 5,000 $ 2,500 $ - $ 2,500 5 2,500 100.00% 514100 OVERTIME $ 6,542 5 7,500 $ 1,211 $ 5,000 $ 3,700 $ - $ 3,700 $ (3,800) -50.67% 521100 SOCIAL SECURITY MATCHING $ 32,975 $ 38,800 $ 14,850 $ 38,600 S 34,700 $ 2,900 $ 37,600 5 (1,200) -3.09% 522100 RETIREMENT-REGULAR $ 75,531 $ 88,000 $ 31,978 $ 86,000 $ 74,700 $ 6,100 5 80,800 $ (7,200) -8.18% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 42,248 $ 66,100 $ 21,258 $ 54,000 $ 60,900 $ 8,800 5 69,700 $ 3,600 5.45% 523160 LIFE PREMIUM $ - $ 1,200 $ - $ 1,800 $ 1,700 $ 200 $ 1,900 S 700 58.33% 523500 MENTAL HEALTH BENEFIT PROGRAM $ - $ - $ - $ - $ - $ - $ - 5 - 0.00% 524100 WORKER'S COMPENSATION-REGULP $ 2,050 $ 2,600 $ 2,438 $ 4,000 $ 2,100 $ 200 $ 2,300 $ (300) -11.54% 525100 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - $ - $ - $ - $ - 0.00% Personal Services $ 595,638 $ 704,000 $ 269,968 $ 688,400 $ 626,200 $ 54,400 $ 680,600 $ (23,400) -3.32% Expanded Services includes 2 Court Clerks. 631100 LEGAL FEES $ - S 2,000 $ - $ - $ 2,500 $ - 5 2,500 S 500 25.00% 634999 OTHER CONTRACTUAL SERVICES $ 450 S 1,000 S 180 $ 432 $ 300 $ - 5 300 $ (700) -70.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIC 5 497 $ 2,000 $ 36 $ 86 5 1,200 $ - $ 1,200 $ (800) -40.00% 640390 PER DIEM-OTHER CHARGES 5 3,051 $ 3,500 $ 1,002 5 2,404 5 2,200 $ - $ 2,200 $ (1,300) -37.14% 640410 MOTOR POOL RENTAL CHARGE $ - S - $ - $ - 5 100 $ - S 100 $ 100 100.00% 641100 TELEPHONE-BASE COST $ 3,306 5 3,000 $ 1,116 $ 2,679 $ 900 5 - $ 900 $ (2,100) -70.00% 641200 TELEPHONE-TOLL CALLS $ - $ - $ 629 $ 1,509 S 1,500 $ - $ 1,500 $ 1,500 100.00% 641600 TELEPHONE EXTRAS $ - $ 2,000 $ - $ - $ 600 $ - $ 600 5 (1,400) -70.00% 641900 TELEPHONE-ALLOCATED $ 7,466 $ 5,000 $ 1,097 $ 2,634 $ 5,600 $ - $ 5,600 $ 600 12.00% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 5 21,068 $ 15,000 $ 4,503 5 10,808 $ 9,300 $ - 5 9,300 $ (5,700) -38.00% 644600 RENT-EQUIPMENT 5 9,987 $ 10,000 $ 1,560 $ 3,744 $ 5,000 $ - $ 5,000 $ (5,000) -50.00% 644620 LEASE-EQUIPMENT $ - $ 4,000 $ - $ - $ - S - $ - S (4,000) -100.00% 646180 BUILDING R&M-I.S.F.BILLINGS $ 133 S 500 5 - S - $ 1,200 $ - $ 1,200 $ 700 140.00% 646710 OFFICE EQUIPMENT R&M $ 3,705 $ 10,000 $ 5,283 S 12,679 $ 3,700 $ - $ 3,700 $ (6,300) -63.00% 647110 PRINTING&/OR BINDING-OUTSIDE V $ 11,716 $ 25,000 $ 3,544 $ 8,506 $ 12,400 $ - S 12,400 $ (12,600) -50.40% 647230 MICROFICHE SERVICES(COM)OUTSII $ - S - $ - $ - S - $ - $ - $ - 0.00% 648110 LEGAL ADS $ - $ 1,000 $ 134 $ 321 $ 600 $ - $ 600 $ (400) -40.00% 649990 OTHER MISCELLANEOUS SERVICES $ - $ 1,000 $ - $ - $ 600 $ - 5 600 5 (400) -40.00% 651110 OFFICE SUPPLIES-GENERAL $ 10,180 $ 20,000 $ 9,811 $ 23,546 5. 17,400 $ - $ 17,400 S (2,600) -13.00% 651210 COPYING CHARGES $ - S 1,000 $ - $ - $ 1,000 $ - 5 1,000 $ - 0.00% 651910 MINOR OFFICE EQUIPMENT $ 1,300 $ 2,000 $ - $ - $ 2,100 $ - 5 2,100 5 100 5.00% 651930 MINOR OFFICE FURNITURE $ - $ - $ - $ - $ 1,200 $ - S 1,200 $ 1,200 100.00% 651950 MINOR DATA PROCESSING EQUIPMEP $ 2,112 5 1,500 $ - $ - $ 600 S - $ 600 $ (900) -60.00% 652490 FUEL&LUBRICANTS-ISF BILLING $ - $ - $ - $ - $ - $ - S - $ - 0.00% 652830 MICROFILM SUPPLIES 5 1,658 $ - $ 1,006 $ 2,414 $ 1,200 $ - S 1,200 S 1,200 100.00% 652920 COMPUTER SOFTWARE UNDER$500 $ - S - $ - $ - $ - $ - $ - $ - 0.00% 652990 OTHER OPERATING SUPPLIES $ 74 $ 1,000 $ - $ - $ 600 $ - $ 600 S (400) -40.00% 654310 TUITION $ 60 $ - $ 35 $ 84 $ 100 5 - $ 100 $ 100 100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 174 $ 1,000 $ 86 $ 205 $ 900 $ - $ 900 $ (100) -10.00% 654360 OTHER TRAINING/EDUCATIONAL EX! $ 350 5 1,000 $ (25) $ (60) $ 1,200 $ - $ 1,200 $ 200 20.00% Operating Expenses $ 77,287 $ 112,500 $ 29,997 $ 71,992 $ 74,000 $ - $ 74,000 $ (38,500) -34.22% 764310 OFFICE FURNITURE S - $ 6,000 $ - $ - $ 10,000 $ - $ 10,000 $ 4,000 66.67% 764360 OFFICE EQUIPMENT 5 5,257 $ 1,700 S - $ - $ - S - $ - $ (1,700) -100.00% 764380 MICROFILM EQUIPMENT $ 2,310 $ 15,000 $ - $ - S - $ - $ - $ (15,000) -100.00% 764900 DATA PROCESSING EQUIPMENT $ 36,233 $ 1,500 S - $ - $ 1,200 $ - S 1,200 $ (300) -20.00% 764950 SOFTWARE-GENERAL $ 13,983 $ - $ - $ - S - $ - $ - $ - 0.00% Capital Expenses $ 57,783 $ 24,200 $ - $ - $ 11,200 $ - $ 11,200 $ (13,000) -53.72% Total Expenses $ 730,708 $ 840,700 $ 299,965 $ 760,392 $ 711,400 $ 54,400 $ 765,800 $ (74,900) -8.91% Collier County -- Clerk of the Circuit Court FY 1999 Budget Worksheet A 17, .y g "t f tia N r r,x., r y te` si a l -•t�` , ,�.y 774i;o� as ttEf. . ..a, 'iE.'-.....,r, .§.T,�s. ' L4U,J.=ig-r. 193et.o-^ :t AV' A-a . ,.. . €€"fe;t4, `�-iI'. ..,�je...,.a,r,.. : - 1a�,aaa.� -°-aa....�a1 s,.n'4.'r po c .f,. ,ic_i- �. .5. 321213 Circuit Felony Expenses 512100 REGULAR SALARIES $ 193,847 $ 254,500 $ 77,902 $ 254,000 5 369,900 $ 13,900 $ 383,800 $ 129,300 50.81% 513100 OTHER SALARIES AND WAGES $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 514100 OVERTIME $ 8,981 $ 10,000 S 3,600 $ 8,600 $ 8,400 $ - $ 8,400 $ (1,600) -16.00% I 521100 SOCIAL SECURITY MATCHING $ 15,292 $ 20,300 5 6,124 $ 21,000 $ 29,100 $ 1,100 5 30,200 $ 9,900 48.77% 522100 RETIREMENT-REGULAR $ 34,224 $ 46,700 $ 13,344 $ 43,900 $ 62,600 $ 2,300 $ 64,900 $ 18,200 38.97% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 21,650 5 29,700 $ 11,833 $ 28,400 $ 57,800 $ 3,900 $ 61,700 $ 32,000 107.74% 523160 LIFE PREMIUM $ - $ 600 5 - $ 900 5 1,300 $ 100 $ 1,400 $ 800 133.33% 524100 WORKER'S COMPENSATION-REGULP $ 1,266 $ 1,300 5 1,535 $ 1,100 $ 1,600 $ 200 $ 1,800 $ 500 38.46% ▪ 525100 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - $ 400 $ - $ 400 $ 400 100.00% Personal Services $ 275,260 $ 363,100 $ 114,338 $ 357,900 $ 531,100 $ 21,500 $ 552,600 $ 189,500 52.19% Expanded Services includes an Automation Coordinator. 631100 LEGAL FEES $ - $ 2,500 $ - $ - $ 2,100 $ - $ 2,100 5 (400) -16.00% 631110 LEGAL FEES-SEIZED PROPERTY $ - $ - $ - S - $ - $ - $ - $ - 0.00% 634999 OTHER CONTRACTUAL SERVICES $ 80 $ 400 $ 723 $ 1,736 $ 500 $ - $ 500 $ 100 25.00% 640200 MILEAGE REIMBURSEMENT-REGULI $ - $ - $ - $ - $ 300 $ - $ 300 $ 300 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIC $ 343 $ 500 $ 59 $ 142 $ 800 $ - 5 800 $ 300 60.00% 640310 OUT OF COUNTY TRAVEL-REGULAR $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 640390 PER DIEM-OTHER CHARGES $ 38 S 1,000 $ - $ - $ 1,300 $ - $ 1,300 $ 300 30.00% ▪ 640400 MOTOR POOL MILEAGE CHARGE $ - $ - $ - $ - $ - $ - $ - $ - 100.00% 640410 MOTOR POOL RENTAL CHARGE $ - $ 200 $ - $ - $ - $ - $ - $ (200) -100.00% 641200 TELEPHONE-TOLL CALLS $ - $ - $ 233 $ 560 $ 700 $ - $ 700 $ 700 100.00% 641210 FAX CHARGES $ - $ 200 $ - $ - $ - $ - $ - $ (200) -100.00% 641900 TELEPHONE-ALLOCATED $ 4,974 $ 6,500 $ 610 $ 1,464 $ 3,000 $ - $ 3,000 $ (3,500) -53.85% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ 12,305 $ 7,000 $ 1,497 $ 3,593 $ 8,400 $ - $ 8,400 $ 1,400 20.00% 644600 RENT-EQUIPMENT $ 1,199 $ 4,000 $ 1,317 $ 3,161 $ 4,200 $ - $ 4,200 $ 200 5.00% 644620 LEASE-EQUIPMENT $ 1,911 $ - $ - $ - $ - $ - $ - $ - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS $ 78 $ 100 $ - $ - $ 200 $ - $ 200 $ 100 100.00% 646710 OFFICE EQUIPMENT R&M $ 3,775 $ 1,000 $ 552 $ 1,325 $ 1,700 $ - $ 1,700 $ 700 70.00% 647110 PRINTING&/OR BINDING-OUTSIDE V 5 5,833 $ 10,000 $ 1,375 $ 3,301 5 18,900 $ - 5 18,900 $ 8,900 89.00% ▪ 647230 MICROFICHE SERVICES(COM)OUTSII $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 649990 OTHER MISCELLANEOUS SERVICES $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 651110 OFFICE SUPPLIES-GENERAL $ 8,681 $ 6,000 $ 7,099 $ 17,037 $ 8,400 $ - $ 8,400 $ 2,400 40.00% 651210 COPYING CHARGES $ - 5 - $ - $ - $ - 5 - $ - $ - 0.00% 651910 MINOR OFFICE EQUIPMENT $ 18 $ 500 $ - $ - $ 700 $ - $ 700 $ 200 40.00% 651930 MINOR OFFICE FURNITURE $ 150 $ 300 $ - $ - $ 300 $ - $ 300 $ - 0.00% 651950 MINOR DATA PROCESSING EQUIPMEI $ - $ 500 $ 225 $ 540 $ 400 $ - $ 400 $ (100) -20.00% 652490 FUEL&LUBRICANTS TSF BILLING $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 652830 MICROFILM SUPPLIES&PROCESSING $ 174 $ - $ 149 $ 357 $ 300 $ - $ 300 $ 300 100.00% 652920 COMPUTER SOFTWARE UNDER$500 $ - $ 200 $ - $ - $ 200 $ - $ 200 $ - 0.00% 652990 OTHER OPERATING SUPPLIES S - $ - $ - $ - $ 200 $ - $ 200 $ 200 100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ - $ 200 $ 76 $ 181 $ 200 $ - $ 200 $ - 0.00% 654310 TUITION $ - $ - $ - $ - $ - $ - $ - $ - 100.00% 654360 OTHER TRAINING/EDUCATIONAL EXI 5 180 $ 200 $ - $ - $ 800 $ - $ 800 $ 600 300.00% Operating Expenses $ 39,739 $ 41,300 $ 13,915 $ 33,395 $ 53,600 $ - $ 53,600 $ 12,300 29.78% 764310 OFFICEFURNITURE $ - $ - $ - $ - S 4,200 $ - $ 4,200 $ 4,200 100.00% ▪ 764360 OFFICE EQUIPMENT S - $ - $ 700 $ 1,680 $ 1,000 $ - $ 1,000 5 1,000 100.00% 764900 DATA PROCESSING EQUIPMENT $ 1,460 $ 3,500 $ - $ - $ 2,100 $ - $ 2,100 $ (1,400) -40.00% Capital Expenses $ 1,460 $ 3,500 $ 700 $ 1,680 $ 7,300 $ - $ 7,300 $ 3,800 108.57% Total Expenses $ 316,459 $ 407,900 $ 128,953 $ 392,975 $ 592,000 $ 21,500 $ 613,500 $ 205,600 50.40% Collier County -- Clerk of the Circuit Court FY 1999 Budget Worksheet 321214 Support,Alimony,Visitation,and Enforcement Expenses 512100 REGULAR SALARIES $ 22,275 $ 24,000 $ 5,512 $ 19,000 $ 22,000 $ - $ 22,000 $ (2,000) -8.33% 521100 SOCIAL SECURITY MATCHING $ 1,676 5 1,800 $ 417 $ 1,500 $ 1,700 $ - $ 1,700 $ (100) -5.56% 522100 RETIREMENT-REGULAR S 3,824 $ 4,200 $ 892 $ 3,200 $ 3,600 $ - $ 3,600 $ (600) -14.29% 523150 LIFE&HEALTH AGGREGATE PREMIU S 1,670 $ 2,100 $ 510 $ 1,200 $ 2,300 $ - $ 2,300 $ 200 9.52% 523160 LIFE PREMIUM $ - $ 100 $ - $ 100 $ 100 $ - $ 100 $ - 0.00% 524100 WORKER'S COMPENSATION-REGULA S 93 $ 100 $ 102 $ 100 $ 100 $ - $ 100 $ - 0.00% Personal Services $ 29,538 $ 32,300 $ 7.433 $ 25,100 $ 29,800 $ - $ 29,800 $ (2,500) -7.74% 631100 LEGAL FEES S - $ 3,000 $ - $ - $ 3,000 $ - $ 3,000 $ - 0.00% 634210 DATA PROCESSING-OFFICE AUTOMA S - $ 1,000 $ - $ - $ 1,000 $ - $ 1,000 $ - 0.00% 634801 SUBPOENA SERVICES $ 730 $ 1,200 $ - $ - $ 1,200 $ - $ 1,200 $ - 0.00% 634999 OTHER CONTRACTUAL SERVICES $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSK $ 692 $ 1,200 $ - $ - $ 800 $ - $ 800 $ (400) -33.33% 641200 TELEPHONE-TOLL CALLS $ - $ - $ 89 $ 214 $ - $ $ - $ - 0.00% r 641900 TELEPHONE-ALLOCATED $ 1,092 $ 400 $ 174 S 418 $ 1,000 $ - $ 1,000 $ 600 150.00% 641950 POSTAGE,FREIGHT AND UPS $ 1,271 $ - $ - $ • $ 500 S - $ 500 $ 500 100.00% 646180 BUILDING R&M-I.S.F.BILLINGS $ - $ 100 $ - $ - $ 100 $ - $ 100 $ - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M S - $ - $ - $ - $ - $ - $ - $ - 0.00% 647110 PRINTING&/OR BINDING-OUTSIDE V S - $ 200 $ - $ - $ 200 $ - $ 200 $ - 0.00% ..—' 648160 OTHER ADS S - $ - $ - $ - $ - $ - $ - S - 0.00% 649990 OTHER MISCELLANEOUS SERVICES S (20) $ - $ - 5 - $ - $ - $ - $ - 0.00% 651110 OFFICE SUPPLIES-GENERAL S 544 $ 500 $ - $ - $ 500 $ - $ 500 $ - 0.00% 651910 MINOR OFFICE FURNITURE S - $ 300 $ - $ - $ 300 $ - $ 300 $ - 0.00% 651950 MINOR DATA PROCESSING EQUIPMEP S - $ - $ - $ - $ - $ - $ - $ - 0.00% 652910 MINOR OPERATING EQUIPMENT S - $ - $ - $ - $ - $ - $ - $ - 0.00% 652920 COMPUTER SOFTWARE UNDER$500 $ - $ 500 $ - $ - $ 500 $ - $ 500 $ - 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 50 $ 200 $ - S • $ 200 $ - $ 200 $ - 0.00% 654210 DUES&MEMBERSHIPS $ 110 $ 300 $ 30 $ 72 $ 200 $ - $ 200 $ (100) -33.33% 654310 TUITION $ 1,415 $ 1,500 $ (162) $ (388) $ 1,000 $ - $ 1,000 $ (500) -3333% 654360 OTHER TRAINING/EDUCATIONAL EXI $ 775 $ - $ 115 $ 276 $ 500 $ - $ 500 $ 500 100.00% '� Operating Expenses $ 6,659 $ 10,400 $ 247 $ 593 $ 11,000 $ - $ 11.000 $ 600 5.77% 764360 OFFICE EQUIPMENT $ - $ - $ - $ - $ 500 S • $ 500 $ 500 100.00% 764900 DATA PROCESSING EQUIPMENT $ - $ 1,000 $ - $ - $ 500 $ - $ 500 $ (500) -50.00% Capital Expenses $ - $ 1,000 $ - $ - $ 1,000 $ - $ 1,000 $ - 0.00% ..., Total Expenses $ 36,197 $ 43,700 $ 7,680 $ 25,693 $ 41,800 $ - $ 41,800 $ (1,900) -4.35% Collier County - Clerk of the Circuit Court FY 1999 Budget Worksheet ,ki.t ., ,a tt, t4- ... 'q'-- A-Pkl k;,', ',�< !! ,Z A:,,, )- �'' y,. _� ,ile;e_ ..,s _,.'i 4t&,s-a.,.xi.. „t..,... _s..h'. 321218 Circuit Probate Expenses 512100 REGULAR SALARIES $ 115,541 $ 130,000 $ 47,056 $ 123,000 $ 134,600 $ - $ 134,600 $ 4,600 3.54% 514100 OVERTIME $ 221 $ 1,000 $ 202 $ 1,000 $ 1,000 $ - $ 1,000 $ - 0.00% _ 521100 SOCIAL SECURITY MATCHING $ 8,509 $ 10,000 S 3,493 $ 9,500 $ 10,400 S - 5 10,400 $ 400 4.00% 522100 RETIREMENT-REGULAR $ 19,884 $ 23,000 $ 7,731 $ 21,500 $ 22,300 $ - 5 22,300 $ (700) -3.04% 523150 LIFE&HEALTH AGGREGATE PREMIU 5 13,497 $ 17,100 $ 7,322 S 17,600 $ 21,100 $ - $ 21,100 5 4,000 23.39% 523160 LIFE PREMIUM $ - 5 300 $ - $ 400 $ 500 S - 5 500 S 200 66.67% 524100 WORKERS COMPENSATION-REGULA 5 482 $ 600 $ 561 $ 500 $ 600 $ - $ 600 $ - 0.00% Personal Services $ 158,134 $ 182,000 $ 66,366 $ 173,500 $ 190,500 $ - $ 190,500 $- 8,500 4.67% 631100 LEGAL FEES-SEIZED PROPERTY $ - $ 400 $ - $ - $ 2,000 5 - 5 2,000 $ 1,600 400.00% 634999 OTHER CONTRACTUAL SERVICES $ - $ 200 5 - $ - $ - $ - $ - $ (200) -100.00% 640200 MILEAGE REIMBURSEMENT-REGULI $ 315 $ 500 $ 101 $ 243 $ 500 $ - $ 500 $ - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSI( $ - $ 300 $ 249 $ 598 $ 500 $ - $ 500 $ 200 66.67% _ 640390 PER DIEM-OTHER CHARGES $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 640410 MOTOR POOL RENTAL CHARGE $ - $ 400 S - $ - $ 200 $ - $ 200 $ (200) -50.00% 1 641100 TELEPHONE BASE $ - $ 400 $ - $ - $ 100 $ - $ 100 5 (300) -75.00% 641200 TELEPHONE-TOLL CALLS $ - $ - $ 179 $ 430 $ 400 $ - $ 400 $ 400 100.00% 641600 TELEPHONE EXTRAS S - $ 1,200 $ - $ - $ 500 $ - $ 500 $ (700) -5833% 641900 TELEPHONE-ALLOCATED $ 2,268 $ 3,000 5 305 $ 732 $ 1,600 $ - 5 1,600 $ (1,400) -46.67% '.,_, 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ 3,669 $ 5,500 $ 561 $ 1,347 5 5,500 $ - $ 5,500 $ - 0.00% 644600 RENT-EQUIPMENT $ - $ 500 $ - $ - $ 4,500 $ - $ 4,500 5 4,000 800.00% 644620 LEASE-EQUIPMENT $ 3,637 $ 5,000 5 - $ - $ - $ - $ - $ (5,000) -100.00% 646180 BUILDING R&M ISF BILLING S - S - $ - S - $ 1,000 $ - S 1,000 $ 1,000 100.00% 646710 OFFICE EQUIPMENT R&M $ 675 $ 1,000 $ 1,830 5 4,393 $ 600 $ - $ 600 $ (400) -40.00% _ 647110 PRINTING&./OR BINDING-OUTSIDE V $ 596 $ 1,500 S - $ - $ 2,200 5 - $ 2,200 $ 700 46.67% 647230 MICROFICHE SERVICES(COM)OUTSH $ - $ - $ - S - S - $ - $ - S - 0.00% 649990 OTHER MISCELLANEOUS SERVICES $ - $ 500 $ - S - $ - $ - $ - $ (500) -100.00% 651110 OFFICE SUPPLIES-GENERAL $ 3,627 5 6,000 $ 2,797 $ 6,713 $ 2,000 $ - $ 2,000 $ (4,000) -66.67% 651210 COPYING CHARGES $ - $ - S - $ - $ - S - $ - $ - 0.00% 651910 MINOR OFFICE EQUIPMENT $ - $ 1,000 5 - $ - $ 1,000 $ - S 1,000 $ - 0.00% - 651930 MINOR OFFICE FURNITURE $ - $ 500 $ - $ - $ 500 S - $ 500 $ - 0.00% 651950 MINOR DATA PROCESSING EQUIPMEP $ - $ 500 $ - $ - $ - $ - $ - $ (500) -100.00% 652920 COMPUTER SOFTWARE UNDER$500 $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 652990 OTHER OPERATING SUPPLIES S 100 $ 200 $ 35 $ 84 $ 100 $ - $ 100 $ (100) -50.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 821 $ - $ 345 $ 828 $ 300 $ - $ 300 S 300 100.00% _ 654360 OTHER TRAINING/EDUCATIONAL EXE $ 25 $ 200 $ (25) $ (60) $ 200 S - $ 200 $ - 0.00% Operating Expenses $ 15,733 $ 28,800 $ 6,378 $ 15,307 $ 23,700 $ - $ 23,700 $ (5,100) -17.71 764900 DATA PROCESSING EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% Capital Expenses $ - $ - $ - $ - $ - $ - $ - $ - 0.00% - Total Expenses $ 173,867 $ 210,800 $ 72,743 $ 188,807 $ 214,200 $ - $ 214,200 $ 3,400 1.61% Collier County Clerk of the Circuit Court FY 1999 Budget Worksheet i1,17 1:44ifig . E 01r f i,Es.lu•= �,1,tf pk i .. s �i� 1 . s.,.€ rla , -' ' ( -. s «.. . § qt ! $ 2-x ktikt ti vgig' 44*-:,',:,,- x B ,i1, ekze ' 0' '. ss::,,„a �- _ _ A.ej h .27.:,: i e. 321219 Juvenile Expenses 512100 REGULAR SALARIES $ 65,747 $ 77,000 $ 26,392 $ 70,000 $ 76,000 $ - $ 76,000 $ (1,000) -1.30% 514100 OVERTIME $ 111 $ 1,000 $ - $ 300 $ 1,000 $ - $ 1,000 $ - 0.00% _ 521100 SOCIAL SECURITY MATCHING $ 4,962 $ 6,000 $ 1,983 $ 5,400 $ 5,900 5 - $ 5,900 $ (100) -1.67% 522100 RETIREMENT-REGULAR $ 11,311 $ 13,800 $ 4,317 S 12,100 $ 12,800 $ - $ 12,800 $ (1,000) -7.25% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 4,241 S 6,300 $ 2,615 $ 6,300 $ 9,300 $ - $ 9,300 $ 3,000 47.62% 523160 LIFE PREMIUM S - $ 200 $ - $ 300 $ 300 $ - $ 300 $ 100 50.00% 524100 WORKER'S COMPENSATION-REGULP $ 273 $ 400 $ 319 $ 400 $ 400 $ - S 400 $ - 0.00% Personal Services $ 86,645 $ 104,700 $ 35,625 $ 94,800 $ 105,700 $ - $ 105,700 $ 1,000 0.96% 631100 LEGAL FEES $ - $ - $ - $ - $ 2,000 $ - $ 2,000 $ 2,000 100.00% 634999 OTHER CONTRACTUAL SERVICES $ - $ - $ - $ - $ 200 $ - $ 200 $ 200 100.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIC $ - $ 300 $ - $ - $ 300 $ - $ 300 $ - 0.00% 640390 PER DIEM-OTHER CHARGES $ - $ 300 $ - $ - $ 100 $ - $ 100 $ (200) -66.67% _ 640410 MOTOR POOL RENTAL CHARGE $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 641200 TELEPHONE-TOLL CALLS S - $ - 5 34 $ 81 $ 200 $ - $ 200 $ 200 100.00% 641900 TELEPHONE-ALLOCATED S 924 $ 1,200 $ 131 S 314 $ 700 $ - $ 700 5 (500) -41.67% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ 3,177 $ 2,300 $ 578 $ 1,387 $ 3,500 $ - $ 3,500 $ 1,200 52.17% 644600 RENT-EQUIPMENT $ - $ 1,200 $ - $ - $ 2,500 $ - $ 2,500 $ 1,300 10833% 1 644620 LEASE-EQUIPMENT $ 171 $ - $ 684 $ 1,642 $ - $ - $ - $ - 0.00% 1 -- 646180 BUILDING R&M ISF BILLINGS $ - $ - $ - $ - 5 500 $ - $ 500 $ 500 100.00% 646710 OFFICE EQUIPMENT R&M $ 2,167 $ 800 $ 743 $ 1,783 $ 500 $ - $ 500 $ (300) -37.50% 647110 PRINTING&/OR BINDING-OUTSIDE V $ 622 $ 2,000 $ 1,099 5 2,638 $ 4,000 $ - $ 4,000 5 2,000 100.00% 647230 MICROFICHE SERVICES(COM)OUTSII $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 649990 OTHER MISCELLANEOUS SERVICES S - $ - $ - $ - $ - $ - $ - $ - 0.00% 651110 OFFICE SUPPLIES-GENERAL $ 4,105 $ 1,000 $ 3,164 $ 7,595 $ 2,500 5 - $ 2,500 $ 1,500 150.00% 651210 COPYING CHARGES $ - $ - $ 300 S 720 $ - $ - S - $ - 0.00% 651910 MINOR OFFICE EQUIPMENT $ - $ - $ - $ - $ 300 $ - $ 300 $ 300 100.00% 651930 MINOR OFFICE FURNITURE $ - $ - $ - $ - $ 300 $ - S 300 $ 300 100.00% 651950 MINOR DATA PROCESSING EQUIPMEP S - $ - $ 225 $ 540 $ 300 S - $ 300 $ 300 100.00% 652920 COMPUTER SOFTWARE UNDER$500 $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 652990 OTHER OPERATING SUPPLIES $ - $ - S - $ - $ - $ - $ - $ - 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 340 $ 500 $ 76 $ 181 $ 200 $ - $ 200 $ (300) -60.00% 654360 OTHER TRAINING/EDUCATIONAL EXI $ - $ 200 $ - $ - $ 200 $ - $ 200 $ - 0.00% Operating Expenses $ 11,506 $ 9,800 $ 7,033 $ 16,880 $ 18,300 $ - $ 18,300 $ 8,500 86.73% 764310 OFFICE FURNITURE $ - $ 1,300 $ - $ - $ - $ - $ - $ (1,300) -100.00% 764360 OFFICE EQUIPMENT $ - $ - $ - $ - $ 500 $ - $ 500 S 500 100.00% 764900 DATA PROCESSING EQUIPMENT $ 1,525 $ - $ - S - $ 1,500 $ - $ 1,500 $ 1,500 100.00% Capital Expenses $ 1,525 $ 1,300 $ - $ - $ 2,000 $ - $ 2,000 $ 700 53.85% Total Expenses $ 99,676 $ 115,800 $ 42,658 $ 111,680 $ 126,000 $ - $ 126,000 $ 10,200 8.81 County of Collier Clerk of the Circuit Court Organizational Chart Clerk of the Circuit Court Executive I Staff Assistant I Assistant SAVE Sr.Staff _ Assistant Ethics Ordinance HR Board Minutes& Coordinator Records Special Proj. Coordinator Director of Director of Director of Director of — Finance Internal Audit Courts MIS Clerk to the I Internal Circuit Circuit MIS Board I Audit Civil Felony General County County Operations Civil Misdemeanor General Circuit County Accounting Probate Traffic Treasury I Juvenile Management II— Clerk's Recording 1_ Bookkeeping C°UntYRecords h Sate llites' .;� Management Page 32 Clerk of County Courts Clerk of Courts Fund(010) FY 96/97 FY 97198' FY 98/99 FY 98/99 FY 98/99 FY 99/00 FY 99/00 Percent Actual Actual Adopted Forecast Current Expanded Total Budget - 9n Unit Exp./Rev. Exp./Rev, Budget ExplRev, Service Service Budget Change Personal Services $ 1,119,136 $ 1,398,640 $ 1,682,400 $ 1,616,000 $ 1,724,500 $ 88,400 $ 1,812,900 7.76% Operating Expenses $ 110,215 $ 124,292 $ 191,600 $ 127,359 $ 188,200 $ - $ 188,200 -1.77% Capital Outlay $ 39,769 $ 92,058 $ 10,000 $ 1,680 $ 28,500 $ - $ 28,500 185.00% Total Appropriations $ 1,269,120 $ 1,614,990 $ 1,884,000 $ 1,745,039 $ 1,941,200 $ 88,400 $ 2,029,600 7.73% Reveneus Fee Collections $ 186,227 $ 207,667 $ 188,700 $ 209,206 $ 206,100 $ - $ 206,100 9.22% Permanent Positions 40 46.5 50.75 51.75 51.75 3.5 55.25 8.87% This budget includes County Court Satellite Offices,County Misdemenaor,County Civil,and County Traffic. County Misdemenaor,County Civil,and County Traffic _ are funded solely by the Board's General Fund,while Satellites operations are funded by a combination of fees and transfer from the General Fund. Description/Mission: The mission of the County Court departments is to provide processing,scheduling,and support services to the County Court judges,attorneys,and citizens so that the county court can operate efficiently and effectively. Key Objectives: Process traffic infractions,criminal actions,and all civil actions under$15,000. Prepare court calendars,attend hearings and trails,and record and maintain court evidence. Budget Highlights: This budget includes an increase of 7.73 percent which is primarily due to 3.5 expanded positions and some improvements in the work area. Capital expenditures include the acquisition of several PC's and printers. It is important to note that the cost of criminal and civil costs were allocated between transfer and fee funding based on a formula recognizing the resources expended in each area. MaiorAccomplishments-1998/1999 Converted all systems to Y2K compliant. An automated citation payment system was installed. Tested and installed an imaging system in the Traffic Department. Developed a central file room. Helped develop and implement the hearing officer program for court cases. Major Goals-1999/2000 Further enhancements to the criminal computer system to eliminate multiple entries. Explore ways to expand automation into the criminal and juvenile areas. Continue working on standardized procedures manuals and cross training within departments and outside of the department. Workload Analysis: Operating Unit 1995 1996 1997 1998 County Traffic Cases Filed 25293 31422 39869 44143 Minutes in court 10879 14230 17775 19675 Days in Court 43 44 45 52 County Civil Cases Filed 3741 4107 4446 4132 Minutes in court 41333 53504 65969 61543 Days in Court 190 191 194 181 County Misdemeanor Cases Filed 10815 10569 10717 11411 Minutes in court 152220 204187 207510 217775 Days in Court 240 250 250 244 Page 33 County of Collier Revenues Clerk of County Court Fiscal Year 1999/2000 - pb/ect 1998 19#411 -V07,1$ i1 � �� , Cods. G1 SGnption Actual BUt g. t ` 2/28/1851, : ..' ,. � ?. t .. ..� .a.,� . . ..3 Misdemeanor Court Billing 341762 COURT ATTENDANCE FEES $ 88,575 $ 76,800 $ 36,750 $ 88,200 $ 87,200 $ 10,400 13.54% 341764 SUBPOENAS-CIRCUIT FEES $ 57,472 $ 49,600 $ 26,804 $ 64,330 $ 56,200 $ 6,600 13.31% Revenue Center Total $ 146,047 $ 126,400 $ 63,554 $ 152,530 $ 143,400 $ 17,000 13.45% County Civil Billing 341762 COURT ATTENDANCE FEES $ 23,475 $ 24,600 $ 9,000 $ 21,600 $ 24,600 $ - 0.00% 341763 COURT MINUTES-Fees $ 30,270 $ 31,500 $ 12,365 $ 29,676 $ 31,500 $ - 0.00% Revenue Center Total $ 53,745 $ 56,100 $ 21,365 $ 51,276 $ 56,100 $ - 0.00% Traffic 341762 COURT ATTENDANCE FEES $ 7,875 $ 6,200 $ 2,250 $ 5,400 $ 6,600 $ 400 6.45°/ Revenue Center Total $ 7,875 $ 6,200 $ 2,250 $ 5,400 $ 6,600 $ 400 6.45% Total Clerk of County Court $ 207,667 $ 188,700 $ 87,169 $ 209,206 $ 206,100 $ 17,400 9.22% Page 34 Collier County Clerk of the Circuit Court FY 1999 Budget Worksheet r k' i A � ', - r �� x�' 321511 County Satellites Expenses 512100 REGULAR SALARIES $ 158,063 $ 155,300 S 37,185 $ 140,000 $ 150,000 $ - $ 150,000 $ (5,300) -3.41% 514100 OVERTIME $ 234 $ 500 $ 179 $ 500 $ 500 5 - $ 500 $ - 0.00% 521100 SOCIAL SECURITY MATCHING $ 11,887 S 11,900 $ 2,736 $ 10,800 $ 11,600 $ - $ 11,600 $ (300) -2.52% 522100 RETIREMENT-REGULAR $ 23,168 $ 27,300 $ 7,548 $ 24,500 5 24,700 $ - $ 24,700 $ (2,600) -9.52% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 12,510 $ 21,400 $ 7,266 $ 17,500 $ 21,000 $ - $ 21,000 $ (400) -1.87% 523160 LIFE PREMIUM S - $ 300 $ - S 500 $ 600 S - $ 600 5 300 100.00% 524100 WORKER'S COMPENSATION-REGULA $ 613 $ 600 $ 690 S 600 $ 700 $ - $ 700 5 100 16.67% Personal Services $ 206,475 $ 217,300 $ 55,604 $ 194,400 $ 209,100 $ - $ 209,100 $ (8,200) -3.77% 634999 OTHER CONTRACTUAL SERVICES $ 542 $ 500 $ 196 $ 470 $ 500 $ - $ 500 $ - 0.00% 640200 MILEAGE REIMBURSEMENT-REGUL/ $ 1,706 S 1,800 $ 503 S 1,206 $ 1,800 S • 5 1,800 S - 0.00% 640310 OUT OF COUNTY TRAVEL-REGULAR $ - $ - $ - $ - $ - $ $ - $ - 0.00% 640400 MOTOR POOL MILEAGE CHARGES S 1,354 5 1,700 S 436 $ 1,046 5 - S - $ - $ (1,700) -100.00% 640410 MOTOR POOL RENTAL CHARGE $ - $ - $ - $ - $ - 5 - $ - $ - 0.00% 641100 TELEPHONE-BASE COST S 9,656 $ - $ 4,661 S 11,186 $ - S - S - 5 - 0.00% 641200 TELEPHONE-TOLL CALLS $ - $ - $ - $ - S 2,000 $ - 5 2,000 S 2,000 100.00% 641210 FAX CHARGES $ - S - $ - $ - 5 600 $ - $ 600 5 600 100.00% 641230 TELEPHONE-ACCESS CHARGES $ - S - $ - $ - $ 12,000 $ - $ 12,000 5 12,000 100.00% 641400 TELEPHONE-DIRECT LINE $ - 5 - 5 - 5 - 5 2,100 $ $ 2,100 $ 2,100 100.00% 641900 TELEPHONE-ALLOCATED S - $ 14,000 S - $ - $ - S - $ - S (14,000) -100.00% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ 1,314 5 1,500 $ - S - $ - $ - $ - 5 (1,500) -100.00% 644600 RENT-EQUIPMENT $ - $ - $ - S - $ - S - $ - $ - 0.00% 644620 LEASE-EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 645260 AUTO INSURANCE $ 600 $ 600 $ 600 $ 1,440 $ 700 $ - $ 700 $ 100 16.67% 646180 BUILDING R&M ISF BILLINGS $ - $ - $ - $ - $ - $ - $ - S - 0.00% 646410 AUTOS&TRUCKS R&M-OUTSIDE VE $ 480 $ 500 $ - $ - $ 500 $ - 5 500 5 - 0.00% 646420 AUTOS&TRUCKS-TIRES&BATTERII $ - $ 500 $ - $ - $ 500 5 - $ 500 $ - 0.00% 646710 OFFICE EQUIPMENT R&M $ 1,078 $ 2,000 $ 874 $ 2,098 $ 2,400 $ - $ 2,400 $ 400 20.00% 647110 PRINTING&/OR BINDING-OUTSIDE V $ 1,124 $ 2,000 $ 367 5 882 $ 2,000 $ - $ 2,000 $ - 0.00% 647230 MICROFICHE SERVICES(COM)OUTSII $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 651110 OFFICE SUPPLIES-GENERAL S 1,624 $ 2,000 $ 1,351 $ 3,242 $ 3,000 $ - $ 3,000 $ 1,000 50.00% 651210 COPYING CHARGES S - S - S - $ - S - $ - $ - $ - 0.00% 651910 MINOR OFFICE EQUIPMENT S - $ 400 $ - S - $ 1,500 $ - S 1,500 S 1,100 275.00% 651950 MINOR DATA PROCESSING EQUIPMEP $ 223 $ 400 $ - $ - $ - S • S - $ (400) -100.00% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS S - $ - $ - $ - $ 1,700 $ - $ 1,700 $ 1,700 100.00% 652990 OTHER OPERATING SUPPLIES S 47 5 200 $ 12 $ 29 $ 100 $ - $ 100 $ (100) -50.00% Operating Expenses $ 19,748 $ 28.100 $ 9,000 $ 21,599 $ 31,400 $ - $ 31,400 $ 3,300 11.74% 762200 BUILDING IMPROVEMENTS $ - $ - $ - $ - $ - $ - $ - $ - 0.00% Capital Expenses $ - $ - $ - $ - $ - $ - $ - $ - 0.00% Total Expenses $ 226,223 $ 245,400 $ 64,603 $ 215,999 $ 240,500 $ - $ 240,500 $ (4,900) -2.00% Collier County - Clerk of the Circuit Court FY 1999 Budget Worksheet . if m c yam' , 1 S ' € Mgrglgt S •,;( ,IiinW I€ N 0 'I - 321513 County Misdemeanor Expenses 512100 REGULAR SALARIES $ 478,116 $ 576,600 $ 176,810 $ 576,000 $ 510,900 $ 19 ,300 $ 530, 200 $ (46,400) 8.05% 8.05% 513100 OTHER SALARIES AND WAGES 5 1,742 $ - $ - $ - 514100 OVERTIME $ 6,078 $ 10,000 $ 5,534 $ 13,200 $ 11,600 $ - $ 11,600 $ 1,600 16.00% 521100 SOCIAL SECURITY MATCHING $ 36,329 $ 44,900 $ 13,513 $ 45,100 $ 40,100 $ 1,500 $ 41,600 $ (3,300) -7.35% 522100 RETIREMENT-REGULAR $ 83,007 $ 103,600 $ 29,605 $ 101,000 $ 86,400 $ 3,200 $ 89,600 $ (14,000) -13.51% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 46,508 $ 70,200 $ 27,128 $ 67,000 $ 79,900 $ 5,500 $ 85,400 $ 15,200 21.65% 523160 LIFE PREMIUM $ - $ 1,300 $ - $ 2,000 $ 1,800 $ 100 $ 1,900 $ 600 46.15% 524100 WORKER'S COMPENSATION-REGULP 5 1,468 5 2,600 $ 1,737 $ 2,500 5 2,300 $ 200 $ 2,500 $ (100) -3.85% 525100 UNEMPLOYMENT COMPENSATION 5 512 $ - $ 891 $ 1,000 $ 600 $ - $ 600 $ 600 100.00% Personal Services $ 653,760 $ 809,200 $ 255,219 $ 807,800 $ 733,600 $ 29,800 $ 763,400 $ (45,800) -5.66% Expanded Services include 1 Court Clerk. 631100 LEGAL FEES $ - $ 2,500 $ - $ - $ 2,900 $ - 5 2,900 $ 400 16.00% 631110 LEGAL FEES-SEIZED PTOPERTY $ - $ - $ - $ - $ - $ $ $ 0.00% 634999 OTHER CONTRACTUAL SERVICES $ 2,156 $ 800 $ 552 $ 1,324 $ 700 $ - $ 700 $ (100) -12.50% 640200 MILEAGE REIMBURSEMENT-REGULI $ 67 $ 100 $ - $ - $ 500 $ - $ 500 $ 400 400.00% 640300 OUT OF COUNTY TRAVEL-PROFESSI€ $ - $ 1,200 $ 59 $ 142 $ 1,200 $ - $ 1,200 $ - 0.00% 640310 OUT OF COUNTY TRAVEL-REGULAR $ - $ - $ - $ - $ - $ - $ $ 0.00% 640390 PER DIEM-OTHER CHARGES $ 1,962 $ 2,000 $ 641 $ 1,539 $ 1,700 $ - $ 1,700 $ (300) -15.00% 640400 MOTOR POOL MILEAGE CHARGE $ - $ - $ - $ - $ - $ - $ - $ - 100.00% 640410 MOTOR POOL RENTAL CHARGE $ 27 5 200 $ 23 $ 55 $ - $ - $ - $ (200) -100.00% 641200 TELEPHONE-TOLL CALLS $ - $ - $ 276 $ 662 $ 1,000 $ - $ 1,000 $ 1,000 100.00% 641210 FAX CHARGES $ - $ 200 $ - $ - $ - $ - $ - $ (200) -100.00% 641900 TELEPHONE-ALLOCATED $ 5,208 $ 10,000 $ 653 $ 1,568 $ 4,100 $ - $ 4,100 $ (5,900) -59.00% - 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ 4,831 $ 8,000 $ 1,472 $ 3,533 $ 11,600 $ - $ 11,600 $ 3,600 45.00% 644600 RENT-EQUIPMENT $ 1,199 $ 6,000 $ 1,317 $ 3,161 $ 5,800 $ - $ 5,800 $ (200) -3.33% 644620 LEASE-EQUIPMENT $ 1,911 $ - $ - $ - $ - $ - $ - $ - 0.00% 646180 BUILDING R&M-ISF $ - $ 100 $ 339 $ 814 $ 300 $ - $ 300 $ 200 200.00% 646710 OFFICE EQUIPMENT R&M $ 5,285 $ 1,000 $ 2,075 $ 4,980 $ 2,300 $ - $ 2,300 $ 1,300 130.00% 647110 PRINTING&IORBINDING-OUTSIDE V $ 6,191 $ 35,000 $ 4,748 $ 11,396 $ 26,100 $ - $ 26,100 $ (8,900) -25.43% 647230 MICROFICHE SERVICES(COM)OUTSII $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 649990 OTHER MISCELLANEOUS SERVICES $ - $ - $ - $ - $ - $ - $ $ 0.00% 651110 OFFICE SUPPLIES-GENERAL $ 18,767 $ 7,500 $ 13,610 $ 32,663 $ 11,600 $ - $ 11,600 $ 4, 100 54.67% 651210 COPYING CHARGES $ - $ - $ - $ - $ - $ - - 0.00% 651910 MINOR OFFICE EQUIPMENT $ 186 $ 1,200 $ - $ - $ 1,000 $ - $ 1,000 $ (200) -16.67% 651930 MINOR OFFICE FURNITURE $ - $ - $ - $ - $ 400 $ $ 400 $ 400 100.00% 651950 MINOR DATA PROCESSING EQUIPMEI' $ - $ 500 $ 450 $ 1,080 $ 600 $ - $ 600 $ 100 20.00% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 652830 MICROFILM SUPPLIES&PROCESSING $ 174 $ - $ 149 $ 357 $ 400 $ - $ 400 $ 400 100.00% 652920 COMPUTER SOFTWARE UNDER$500 $ - $ 200 $ - $ - 5 300 $ - $ 300 $ 100 50.00% _ 652990 OTHER OPERATING SUPPLIES $ - $ - $ - $ - $ 300 $ - $ 300 $ 300 100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 488 $ 200 $ 76 $ 181 5 300 $ - $ 300 $ 100 50.00% 654310 TUITION $ 354 $ - $ 177 $ 425 $ - $ - $ - $ - 100.00% 654360 OTHER TRAINING/EDUCATIONAL EXI $ 85 $ 1,500 $ - $ - $ 1,200 $ - $ 1,200 $ (300) -20.00% Operating Expenses $ 48,891 $ 78,200 $ 26,617 $ 63,880 $ 74,300 $ - $ 74,300 $ (3,900) -4.99% 764310 OFFICE FURNITURE $ - $ - $ - $ - $ 5,800 $ - $ 5,800 $ 5,800 100.00% 764360 OFFICE EQUIPMENT $ - $ 2,500 $ 700 $ 1,680 $ 1,500 $ - $ 1,500 $ (1,000) -40.00% 764900 DATA PROCESSING EQUIPMENT $ 3,645 $ 3,500 $ - $ - $ 2,900 $ - $ 2,900 $ (600) -17.14% Capital Expenses $ 3,645 $ 6,000 $ 700 $ 1,680 $ 10,200 $ - $ 10,200 $ 4,200 70.00% Total Expenses $ 706,296 $ 893,400 $ 282,536 $ 873,360 $ 818,100 $ 29,800 $ 847,900 $ (45,500) -5.09% Collier County - Clerk of the Circuit Court FY 1999 Budget Worksheet ,m.rgiipstx 40-400,-. .,t ,..r a.n t r,�...,?w ,.�;z's 4e0glus,,,,,..a y, $s. iitt-L r. .. s e'°ms E,.. �' �.+a-. . a.a.�6,,,; ,z 1�..,�.a., -0,- ,641:444e= - 321515 County Civil Expenses 512100 REGULAR SALARIES $ 152,586 $ 193,400 $ 61,338 $ 160,000 $ 270,700 S 22,000 S 292,700 $ 99,300 51.34% 513100 OTHER SALARIES AND WAGES $ 1,675 $ - $ 1,117 S 2,000 $ 1,500 5 - $ 1,500 $ 1,500 100.00% - 514100 OVERTIME $ 1,027 $ 1,000 $ 227 S 1,000 $ 2,300 5 - $ 2,300 5 1,300 130.00% 521100 SOCIAL SECURITY MATCHING $ 11,669 $ 14,800 $ 4,715 $ 12,500 $ 21,000 5 1,700 $ 22,700 $ 7,900 53.38% 522100 RETIREMENT-REGULAR $ 26,385 $ 33,700 $ 10,075 $ 28,000 $ 45,300 $ 3,700 $ 49,000 $ 15,300 45.40% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 16,783 $ 25,600 $ 10,151 $ 24,400 $ 37,000 $ 5,300 $ 42,300 $ 16,700 65.23% 523160 LIFE PREMIUM $ - $ 400 $ - $ 600 $ 1,000 $ 100 $ 1,100 $ 700 175.00% 523500 MENTAL HEALTH BENEFIT PROGRAM $ - $ - $ - $ - $ - $ - $ - $ - 0.00% - 524100 WORKER'S COMPENSATION-REGULP $ 592 $ 800 $ 693 $ 700 $ 1,200 $ 200 S 1,400 $ 600 75.00% 525100 UNEMPLOYMENT COMPENSATION $ - 5 1,000 $ - S - $ - $ - $ - $ (1,000) -100.00% Personal Services $ 210,717 $ 270,700 $ 88,318 $ 229,200 $ 380,000 $ 33,000 $ 413,000 $ 142,300 52.57% Expanded Services includes 1.5 Court Clerks. 631100 LEGAL FEES $ - $ 2,000 $ - $ - $ 1,500 $ - $ 1,500 $ (500) -25.00% 634999 OTHER CONTRACTUAL SERVICES $ - $ 500 $ 45 5 108 $ 200 $ - $ 200 $ (300) -60.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIC $ 212 $ 1,000 $ - $ - S 800 $ - S 800 $ (200) -20.00% 640390 PER DIEM-OTHER CHARGES $ - $ - $ - $ - $ 1,300 $ - 5 1,300 $ 1,300 100.00% 640410 MOTOR POOL RENTAL CHARGE S - $ - $ - S - $ 100 $ - 5 100 $ 100 100.00% - 641100 TELEPHONE-BASE COST S - $ - $ - $ - S 600 $ - $ 600 $ 600 100.00% 641200 TELEPHONE-TOLL CALLS $ - $ - S 270 $ 647 S 1,000 $ - $ 1,000 $ 1,000 100.00% 641600 TELEPHONE EXTRAS $ - S - $ - $ - 5 400 $ - $ 400 $ 400 100.00% 641900 TELEPHONE-ALLOCATED $ 3,066 $ 6,000 $ 305 5 732 $ 3,400 $ - $ 3,400 $ (2,600) -43.33% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ 3,383 $ 3,000 $ 911 $ 2,186 S 5,700 $ - $ 5,700 $ 2,700 90.00% 644600 RENT-EQUIPMENT $ - $ 6,000 $ - $ - $ 3,000 $ - 5 3,000 $ (3,000) -50.00% - 644620 LEASE-EQUIPMENT $ 171 $ 2,400 $ 684 $ 1,642 $ - $ - $ - $ (2,400) -100.00% 646180 BUILDING R&M-ISF BILLING $ - $ - $ - S - $ 800 $ - S 800 $ 800 100.00% 646710 OFFICE EQUIPMENT R&M $ 2,167 $ 6,000 $ 89 $ 212 $ 2,300 $ - $ 2,300 $ (3,700) -61.67% 647110 PRINTING&/ORBINDING-OUTSIDE V $ 1,767 $ 1,000 $ 802 5 1,924 $ 7,600 S - $ 7,600 $ 6,600 660.00% 647230 MICROFICHE SERVICES(COM)OUTSII $ - $ - $ - $ $ - $ - $ - $ - 0.00% - 648110 LEGAL ADS $ - $ - $ - $ - $ 400 $ - $ 400 $ 400 100.00% 649990 OTHER MISCELLANEOUS SERVICES $ - S - $ - S • $ 400 S - $ 400 $ 400 100.00% 651110 OFFICE SUPPLIES-GENERAL $ 8,110 5 18,000 $ 5,366 $ 12,879 $ 10,600 $ - 5 10,600 $ (7,400) -41.11% 651210 COPYING CHARGES $ - $ 600 $ 461 $ 1,106 $ 600 $ - $ 600 $ - 0.00% 651910 MINOR OFFICEEQUIPMENT $ - $ 300 $ - $ - $ 1,300 $ - $ 1,300 $ 1,000 333.33% 651930 MINOR OFFICE FURNITURE $ 582 S 1,000 $ 2,237 $ 5,369 $ 800 $ - 5 800 S (200) -20.00% - 651950 MINOR DATA PROCESSING EQUIPMEP S - $ 700 $ - $ - $ 400 $ - S 400 $ (300) -42.86% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS $ - S 800 $ - $ - $ - $ - $ - $ (800) -100.00% 652830 MICROFILM SUPPLIES $ - $ - $ - $ - $ 800 $ - $ 800 $ 800 100.00% 652920 COMPUTER SOFTWARE UNDER$500 $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 652990 OTHER OPERATING SUPPLIES $ - S - $ 24 S 57 $ 400 S - S 400 S 400 100.00% - 654110 BOOKS,PUBLICATIONS&SUBSCRIPT'. $ 388 S 500 $ 52 $ 124 $ 600 $ - $ 600 S 100 20.00% 654310 TUITION $ - $ - $ - S - $ - $ - S - $ - 0.00% 654360 OTHER TRAINING AND EDUCATIONA: $ 180 S 1,000 $ - S - $ 800 $ - $ 800 $ (200) -20.00% Operating Expenses $ 20,026 $ 50,800 $ 11,244 $ 26,985 $ 45,800 $ - $ 45,800 $ (5,000) -9.84% 764310 OFFICE FURNITURE $ - $ - $ - $ - $ 6,000 $ - S 6,000 $ 6,000 100.00% - 764360 OFFICE EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 764380 MICROFILM EQUIPMENT $ - $ - $ - $ - $ - $ - S - $ - 0.00% 764900 DATA PROCESSING EQUIPMENT $ - $ - $ - $ - $ 800 $ - $ 800 $ 800 100.00% 764950 SOFTWARE-GENERAL $ - $ - $ - $ - $ - $ - $ - $ - 0.00% Capital Expenses $ - $ - $ - $ - $ 6,800 $ - $ 6,800 $ 6,800 100.00% Expenses $ 230,743 $ 321,500 $ 99,562 $ 256,185 $ 432,600 $ 33,000 $ 465,600 $ 144,100 44.82% Collier County - Clerk of the Circuit Court FY 1999 Budget Worksheet It sa yq 6 ' n s a€ ,F 9 s 'S I s ' 1i ��`e. e*i.i.,71:''."AAT r 41-1 a 1 .' e1 t 6A.1g #y ` --''''--;:4: -.''''''''T...,. ': ' . te b'1.. 321516 County Traffic Expenses 512100 REGULAR SALARIES $ 236,490 $ 266,100 $ 119,686 $ 266,100 $ 280,000 $ 16,600 $ 296,600 $ 30,500 11.46% 513100 OTHER SALARIES AND WAGES $ 3,822 $ 3,000 $ - $ - $ - $ - $ - $ (3,000) -100.00% 514100 OVERTIME $ 2,349 $ 2,000 $ 5,165 $ 8,000 $ 4,000 $ - $ 4,000 $ 2,000 100.00% 521100 SOCIAL SECURITY MATCHING $ 17,994 $ 20,800 $ 9,244 $ 21,000 $ 22,100 $ 1,300 $ 23,400 $ 2,600 12.50% 522100 RETIREMENT-REGULAR $ 41,490 $ 50,900 $ 20,441 $ 47,000 $ 46,800 $ 2,700 $ 49,500 $ (1,400) -2.75% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 24,615 $ 40,600 $ 17,199 $ 39,600 $ 46,800 $ 4,700 $ 51,500 $ 10,900 26.85% 523160 LIFE PREMIUM $ - $ 600 $ - $ 900 $ 1,000 $ 100 $ 1,100 $ 500 83.33% 524100 WORKER'S COMPENSATION-REGULP $ 928 $ 1,200 $ 1,131 $ 2,000 $ 1,100 $ 200 $ 1,300 $ 100 8.33% - Personal Services $ 327,688 $ 385,200 $ 172,866 $ 384,600 $ 401,800 $ 25,600 $ 427,400 $ 42,200 10.96% Expanded Services include an additional Court Clerk. 631100 LEGAL FEES $ - $ - $ - $ - $ 2,000 $ - $ 2,000 $ 2,000 100.00% 634999 OTHER CONTRACTUAL SERVICES $ 6,971 $ 200 $ 310 $ 744 $ 500 $ - $ 500 $ 300 150.00% 640200 MILEAGE REIMBURSEMENT-REGULI $ - $ - $ - $ - $ 100 $ - $ 100 $ 100 100.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIC $ 543 $ 600 $ - $ - $ 1,000 $ - $ 1,000 $ 400 66.67% 640310 OUT OF COUNTY TRAVEL-REGULAR $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 640390 PER DIEM-OTHER CHARGES $ 510 $ 600 $ 243 $ 584 $ 600 $ - $ 600 $ - 0.00% 640400 MOTOR POOL MILEAGE CHARGES $ - $ - $ - $ - $ - $ - $ - $ - 0.00% - 641100 TELEPHONE-BASE $ - $ - $ - $ - $ 500 $ - $ 500 $ 500 100.00% 641200 TELEPHONE-TOLL CALLS $ - $ - $ 180 $ 433 $ 900 $ - $ 900 $ 900 100.00% 641900 TELEPHONE-ALLOCATED $ 4,872 $ 5,200 $ 653 $ 1,568 $ 3,500 $ - $ 3,500 $ (1,700) -32.69% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ 3,635 $ 5,200 $ 914 $ 2,194 $ 7,000 $ - $ 7,000 $ 1,800 34.62% 644600 RENT-EQUIPMENT $ 1,981 $ 2,200 $ 636 $ 1,527 $ 3,000 $ - $ 3,000 $ 800 36.36% 646180 BUILDING R&M 1SF BILLINGS $ 289 $ 200 $ - $ - $ 300 $ - $ 300 $ 100 50.00% - 644620 LEASE-EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 646710 OFFICE EQUIPMENT R&M $ 183 $ 500 $ - $ - $ 500 $ - $ 500 $ - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M $ 7,562 $ - $ - $ - $ - $ - $ - $ - 0.00% 647110 PRINTING&!OR BINDING-OUTSIDE V $ 4,138 $ 15,000 $ 733 $ 1,759 $ 5,000 $ - $ 5,000 $ (10,000) -66.67% 647230 MICROFICHE SERVICES(COM)OUTSII $ - $ 500 $ - $ - $ 500 $ - $ 500 $ - 0.00% - 651110 OFFICE SUPPLIES-GENERAL $ 3,359 $ 2,000 $ 2,186 $ 5,246 $ 6,000 $ - $ 6,000 $ 4,000 200.00% 651210 COPYING CHARGES $ 40 $ 100 $ - $ - $ 100 $ - $ 100 $ - 0.00% 651910 MINOR OFFICE EQUIPMENT $ 764 $ 200 $ - $ - $ 500 $ - $ 500 $ 300 150.00% 651930 MINOR OFFICE FURNITURE $ - $ - $ - $ - $ 500 $ - $ 500 $ 500 100.00% 651950 MINOR DATA PROCESSING EQUIPMEP $ - $ 1,000 $ 240 $ 576 $ 2,000 $ - $ 2,000 $ 1,000 100.00 652920 COMPUTER SOFTWARE UNDER$500 $ - $ 200 $ - $ - $ 200 $ - $ 200 $ - 0.00% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 652990 OTHER OPERATING SUPPLIES $ 30 $ - $ 59 $ 141 $ 200 $ - $ 200 $ 200 100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 390 $ 600 $ 52 $ 124 $ 600 $ - $ 600 $ - 0.00% 654310 TUITION $ 30 $ - $ - $ - $ 200 $ - $ 200 $ 200 100.00% 654360 OTHER TRAINING/EDUCATIONAL EXI $ 330 $ 200 $ - $ - $ 1,000 $ - $ 1,000 $ 800 400.00% - Operating Expenses $ 35,627 $ 34,500 $ 6,206 $ 14,895 $ 36,700 $ - $ 36,700 $ 2,200 6.38% 764310 OFFICE FURNITURE $ - $ - $ - $ - $ 3,000 $ - $ 3,000 $ 3,000 100.00% 764900 DATA PROCESSING $ 46,592 $ 4,000 $ - $ - $ 8,500 $ - $ 8,500 $ 4,500 112.50% 764950 SOFTWARE-GENERAL $ 41,821 $ - $ - $ - $ - $ - $ - $ - 0.00% Capital Expenses $ 88,413 $ 4,000 $ - $ - $ 11,500 $ - $ 11,500 $ 7,500 187.50% - Total Expenses $ 451,728 $ 423,700 $ 179,073 $ 399,495 $ 450,000 $ 25,600 $ 475,600 $ 51,900 12.25% County of Collier Clerk of the Circuit Court Organizational Chart Clerk of the Circuit Court Executive Staff Assistant Assistant SAVE Sr.Staff Assistant Ethics Ordinance HR Board Minutes& Coordinator Records Special Proj. Coordinator Director of Director of Director of Director of Finance Internal Audit Courts MIS Clerk to the I Internal I Circuit Circuit MIS Board 11— Audit I Civil Felony II—' General H — County County Operations Civil Misdemeanor General h - Circuit — County Accounting Probate Traffic Treasury Juvenile Management Clerk's L Recording _ Bookkeeping County Satellites Management., Page 39 _ Recording and Records Management Clerk of Courts Fund(010) FY 96/97 FY97/98F 'r FY 99/00 r0 Percent P Actual Actual Ad.. '- .x Budgets Appropriation Unit ExpiRev. Expli eu Budget ExpiReu. A Personal Services $ 634,999 $ 714,713 $ 808,600 $ 799,300 $ 855,300 $ 61,100 $ 916,400 13.33% Operating Expenses $ 103,374 $ 125,334 $ 175,500 $ 174,172 $ 169,000 $ - $ 169,000 -3.70% Capital Outlay $ 28,151 $ 14,693 $ 7,800 $ - $ 14,700 $ - $ 14,700 88.46% Total Appropriations $ 766,524 $ 854,740 $ 991,900 $ 973,472 $ 1,039,000 $ 61,100 $ 1,100,100 10.91% Reveneus Fee Collections $ 982 $ 567 $ 600 $ 4,064 $ 1,900 $ - $ 1,900 216.67% Permanent Positions 21 21 23.5 23.5 23.5 2.5 26 10.64% Records Management is 40 percent funded by a transfer from the Board's General Fund,while Recording is fully funded by fees. Description/Mission: The mission of the Recording Department is to process all documents which may need to be recorded into the Official Records of Collier County in an efficient and effective manner and to research these records for those needing information. Key Objectives: Collect documentary and intangible stamp tax due the Florida Department of Revenue. Maintain a register of recorded documents and maintain an index to the Official Records. Budget Highlights: This years proposed budget reflects an increase of 2.5 FTE's. This is due to the increase in workload within this section. The total Personal Services portion of the budget reflects an increase of 13.33 percent,a decrease of 3.7 percent in operating and an increase of 88.46 percent in capital expenditure. The increase in capital is due to the need to add 3 laser printers and 2 personal computers. Major Accomplishments-1998/1999 Sorting and delivery of all Clerk's department's daily mail in an efficient and effective matter Implemented law changes affecting the departments. Continued to revise tax deed procedures. Began indexing all court documents as to the style of the case. Indexed,cataloged,and microfilmed marriage records from 1923 to present. Expanded official records index information to include 1981 to present Simplified and streamlined the procedure for returning monies from the Clerk's Registry account. Major Goals-1999/2000 Maintain the same level of efficiendy and service during the fiscal cycle. Computer marriage license applications. Complete the imaging for plats Computerize the tax deed application Make the index to official records available on the intemet. Workload Analysis: Opr"rOtiritt tt? .,,.,.. 1995:: f 8 .. ., w , aexm . :J9se Pages Recorded 285773 319485 349487 414602 Documents Recorded 117895 124497 130757 151305 Passport Applications 2966 3602 4135 4836 Marriage Licenses 1928 2072 2693 2254 Page 40 County of Collier — Revenues Recording and Records Management Fiscal Year 1999/2000 Microfilm Services 493810 SHERIFF $ 567 $ 600 $ 1,693 $ 4,064 $ 1,900 $ 1,300 216.67% Revenue Center Total $ 567 $ 600 $ 1,693 $ 4,064 $ 1,900 $ 1,300 216.67% Total Records Management $ 567 $ 600 $ 1,693 $ 4,064 $ 1,900 $ 1,300 216.67% Page 41 • Collier County Clerk of the Circuit Court FY 1999 Budget Worksheet 55gg�� t,'t`� rte nn y „ „ .n. 91 ilk 1 rt ¢ sM ,k9 .v„ .0- '^'�'� € s"\ nd e `_WIVOVI�� `ook ,� '. b•- `: a>3;, I ,..A <....1'.c u „>, r `.a.#u., ,�4. ,1 a,OM.(40, ,a.e .ua. !..,ea.��s.A j .,.�.,. lF.46I i*si8„'i 321910 Recording Expenses 512100 REGULAR SALARIES $ 378,437 $ 422,200 $ 162,544 $ 422,200 $ 445,000 S 41,500 5 486,500 5 64,300 15.23% 514100 OVERTIME $ 7,271 $ 5,000 $ 2,294 $ 5,000 S 5,000 $ - $ 5,000 $ - 0.00% 521100 SOCIAL SECURITY MATCHING $ 28,909 S 32,700 $ 12,349 $ 32,700 5 34,500 $ 3,200 $ 37,700 $ 5,000 15.29% 522100 RETIREMENT-REGULAR S 65,239 $ 73,600 $ 26,192 $ 73,600 $ 74,000 $ 6,800 $ 80,800 $ 7,200 9.78% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 36,073 $ 51,100 $ 19,953 $ 47,900 $ 58,300 $ 9,400 $ 67,700 $ 16,600 32.49% 523160 LIFE PREMIUM $ - $ 900 $ - $ 1,500 $ 1,600 $ - $ 1,600 $ 700 77.78% 524100 WORKER'S COMPENSATION-REGULP $ 1,636 $ 1,800 $ 1,966 $ 2,000 $ 1,700 $ 200 $ 1,900 $ 100 5.56% _ 525100 UNEMPLOYMENT COMPENSATION $ - $ - $ - $ - $ - $ - $ - $ - 0.00% Personal Services $ 517,565 $ 587,300 $ 225,298 $ 584,900 $ 620,100 $ 61,100 $ 681,200 $ 93,900 15.99% Expanded Services includes 2.5 Recording Clerks. 631100 LEGAL FEES S - $ 1,200 $ - $ - $ 2,000 $ - $ 2,000 $ 800 66.67% 634999 OTHER CONTRACTUAL SERVICES $ 705 $ 3,000 $ 414 $ 994 $ 1,500 $ - $ 1,500 $ (1,500) -50.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIC $ 744 $ 1,600 $ - $ - $ 1,000 $ - $ 1,000 $ (600) -37.50% 640390 PER DIEM-OTHER CHARGES $ 1,488 $ 3,000 $ 405 $ 971 $ 1,500 $ - $ 1,500 $ (1,500) -50.00% 640410 MOTOR POOL RENTAL CHARGE $ - $ 600 $ - $ - $ 300 $ - $ 300 $ (300) -50.00% 641100 TELEPHONE BASE $ - $ 600 $ - S - $ 500 $ - $ 500 $ (100) -16.67% 641200 TELEPHONE-TOLL CALLS $ - $ - $ 543 $ 1,303 $ 1,200 $ - $ 1,200 $ 1,200 100.00% 641600 TELEPHONE EXTRAS $ - $ 2,000 $ - $ • S 600 $ - $ 600 $ (1,400) -70.00% 641900 TELEPHONE-ALLOCATED $ 5,460 $ 10,000 $ 697 $ 1,673 $ 4,500 $ - $ 4,500 $ (5,500) -55.00% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ 8,169 $ 16,000 $ 3,541 $ 8,498 $ 10,000 $ - $ 10,000 $ (6,000) -37.50% 644600 RENT-EQUIPMENT $ 2,412 $ 4,500 $ 366 5 878 $ 6,000 $ - $ 6,000 $ 1,500 33.33% ' 644620 LEASE-EQUIPMENT $ - $ - $ - $ - $ - $ - S - $ - 0.00% .-- 646180 BUILDING R&M-I.S.F.BILLINGS $ 134 $ 100 S - $ - $ 400 $ - $ 400 $ 300 300.00% 646710 OFFICE EQUIPMENT R&M $ 37,063 $ 34,800 $ 28,668 $ 68,803 $ 35,000 $ - $ 35,000 S 200 0.57% 647110 PRINTING&JOR BINDING-OUTSIDE V $ 3,869 $ 10,000 $ 3,322 $ 7,974 $ 8,000 $ - $ 8,000 $ (2,000) -20.00% 1 647230 MICROFICHE SERVICES(COM)OUTSII $ 2,217 $ 3,500 $ 611 $ 1,467 $ 3,500 $ - $ 3,500 $ - 0.00% 649990 OTHER MISCELLANEOUS SERVICES $ - $ 500 $ - $ - $ - $ - $ - $ (500) -100.00% 651110 OFFICE SUPPLIES-GENERAL $ 7,978 $ 10,000 $ 3,780 $ 9,072 $ 12,000 $ - $ 12,000 S 2,000 20.00% 651210 COPYING CHARGES S - S - $ - $ - $ - $ - $ - $ - 0.00% i 651910 MINOR OFFICE EQUIPMENT S - $ 1,000 $ - $ - $ 1,500 $ - $ 1,500 $ 500 50.00% 651930 MINOR OFFICE FURNITURE $ - $ 1,000 $ - S - $ 3,000 $ - $ 3,000 $ 2,000 200.00% 651950 MINOR DATA PROCESSING EQUIPMEP $ - $ 2,500 $ - $ $ 3,000 $ - $ 3,000 $ 500 20.00% 652830 MICROFILM SUPPLIES&PROCESSING $ 1,788 $ - $ 603 $ 1,446 $ 2,500 $ - S 2,500 $ 2,500 100.00% ..... 652920 COMPUTER SOFTWARE UNDER$500 S - $ - $ 1,054 $ 2,530 $ 500 $ - $ 500 $ 500 100.00% 652990 OTHER OPERATING SUPPLIES $ 355 $ 500 $ 167 $ 400 $ 600 $ - $ 600 $ 100 20.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 340 $ 500 $ 34 $ 82 $ 500 $ - $ 500 $ - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXI $ 280 $ 600 $ - S - $ 400 $ - $ 400 $ (200) -33.33% Operating Expenses $ 73,002 $ 107,500 $ 44,204 $ 106,090 $ 100,000 $ - $ 100,000 $ (7,500) -6.98% 764310 OFFICE FURNITURE $ - $ 4,000 $ - 5 - S 2,700 $ - $ 2,700 $ (1,300) -32.50% 764360 OFFICE EQUIPMENT $ 8,100 $ 800 $ - S - $ 2,000 $ - $ 2,000 5 1,200 150.00% 764900 DATA PROCESSING EQUIPMENT $ 6,593 $ 3,000 $ - $ - $ 10,000 $ - $ 10,000 5 7,000 233.33% Capital Expenses $ 14,693 $ 7,800 $ - $ - $ 14,700 $ - $ 14,700 $ 6,900 88.46% Total Expenses $ 605,260 $ 702,600 $ 269,502 $ 690,990 $ 734,800 $ 61,100 $ 795,900 $ 93,300 13.28% Collier County — Clerk of the Circuit Court FY 1999 Budget Worksheet 57,E _" 4a r ,a e� .y .Y €.:g :.I :; .t .,tea 321920 Records Management 512100 REGULAR SALARIES $ 147,637 $ 161,000 $ 61,419 $ 158,000 $ 171,000 $ - 5 171,000 $ 10,000 6.21% 513100 OTHER SALARIES AND WAGES $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 514100 OVERTIME $ 207 S 1,000 $ - $ 500 $ 500 $ - $ 500 $ (500) -50.00% 521100 SOCIAL SECURITY MATCHING S 11,131 $ 12,700 S 4,629 $ 12,300 $ 13,200 $ - $ 13,200 $ 500 3.94% 522100 RETIREMENT-REGULAR S 25,384 $ 28,600 $ 9,993 $ 27,500 $ 28,200 S - $ 28,200 $ (400) -1.40% 523150 LIFE&HEALTH AGGREGATE PREMIU S 12,174 $ 17,000 S 6,071 $ 15,000 $ 21,000 $ - $ 21,000 S 4,000 23.53% 523160 LIFE PREMIUM $ - $ 300 S - $ 500 5 600 $ - $ 600 S 300 100.00% 524100 WORKER'S COMPENSATION-REGULP $ 615 S 700 S 730 $ 600 S 700 5 - $ 700 $ - 0.00% Personal Services $ 197,148 $ 221,300 $ 82,841 $ 214,400 $ 235,200 $ - $ 235,200 $ 13,900 6.28% 631100 LEGAL FEES $ - $ - $ - $ - $ 2,000 $ - $ 2,000 S 2,000 100.00% 634999 OTHER CONTRACTUAL SERVICES $ 4,386 $ 8,000 $ 238 $ 570 $ 8,000 $ - $ 8,000 5 - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIC S 414 5 1,000 $ - S - S 1,000 5 - $ 1,000 S - 0.00% 640410 MOTOR POOL RENTAL CHARGE $ 130 $ - $ - $ - $ - $ - $ - $ - 0.00% 641200 TLEPHONE-TOLL CALLS $ - $ - S 77 $ 185 S 200 $ - S 200 S 200 100.00% 641230 TELEPHONE ACCESS CHARGES $ - $ - 5 - $ - $ - $ - $ - S 0.00% 641400 TELEPHONE-DIRECT LINE $ - $ - S - $ - $ - $ - $ - $ - 0.00% 641900 TELEPHONE-ALLOCATED 5 1,000 $ 1,000 S 131 $ 314 $ 1,000 $ - $ 1,000 $ - 0.00% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 S 448 $ 1,100 $ - $ - $ 1,000 $ - $ 1,000 S (100) -9.09% 644600 RENT-EQUIPMENT S 2,568 $ 3,000 5 4,098 $ 9,836 5 3,000 $ - $ 3,000 $ - 0.00% �--- 644620 LEASE-EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS S - $ - $ - $ - S - $ - $ - $ - 0.00% 646710 OFFICE EQUIPMENT R&M $ 22,611 $ 30,000 $ 20,432 $ 49,037 5 30,000 $ - $ 30,000 $ - 0.00% 647110 PRINTING&/OR BINDING-OUTSIDE V $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 647220 MICROFILMIMG SERVICES $ - $ - $ - $ - $ - $ - $ - 5 - 0.00% 649990 OTHER MISCELLANEOUS CHARGES $ - $ - S - $ - S - $ - $ - $ - 0.00% 651110 OFFICE SUPPLIES-GENERAL $ 1,963 $ 3,000 $ 320 $ 768 S 2,000 $ - $ 2,000 $ (1,000) -33 33% 651210 COPYING CHARGES $ - $ - S - $ - $ - $ - $ - $ - 0.00% 651910 MINOR OFFICE EQUIPMENT $ - $ - $ - $ - $ - $ - $ - S - 0.00% 651950 MINOR DATA PROCESSING EQUIPMED S - $ - S - $ - S - $ - $ - $ - 0.00% 652110 CLOTHING&UNIFORM PURCHASES S - $ - S - $ - S - $ - $ - S - 0.00% .--- 652830 MICROFILM SUPPLIES&PROCESSING S 18,475 $ 20,000 $ 2,997 $ 7,194 $ 20,000 $ - $ 20,000 $ - 0.00% 652920 COMPUTER SOFTWARE UNDER$500 $ - $ - S - $ - S - $ - $ - $ - 0.00% 652990 OTHER OPERATING SUPPLIES $ 237 5 500 $ 74 $ 177 S 500 $ - $ 500 $ - 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ - $ 200 $ - $ - $ 100 $ - $ 100 $ (100) -50.00% 654210 DUES&MEMBERSHIPS S - $ - S - $ - $ - $ - $ - $ - 0.00% _ 654360 OTHER TRAINING/EDUCATIONAL EXI $ 100 $ 200 $ - $ - S 200 $ - $ 200 $ - 0.00% Operating Expenses $ 52,332 $ 68,000 $ 28,367 $ 68,082 $ 69,000 $ - $ 69,000 $ 1,000 /.47% 764110 AUTOS AND TRUCKS $ - $ - S - $ - S - $ - $ - $ - 0.00% 764360 OFFICE EQUIPMENT S - $ - $ - $ - S - $ - $ - $ - 0.00% 764380 MICROFILM EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% .-.- 764380 MICROFILM EQUIPMENT $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 764900 DATA PROCESSING EQUIPMENT $ - $ • $ - $ - $ - $ - $ - $ - 0.00% 764950 SOFTWARE-GENERAL $ - $ - $ - $ - $ - $ - $ - S - 0.00% 764990 OTHER MACHINERY AND EQUIP $ - $ - $ - $ - $ - $ - S - 5 - 0.00% Capital Expenses $ - $ - $ - $ - $ - $ $ - $ - 0.00% Total Expenses $249480 $289300 $ 111,209 $ 282,482 $ 304,200 $ - $ 304,200 $ 14,900 5.15% County of Collier Clerk of the Circuit Court Organizational Chart Clerk of the Circuit Court Executive Staff Assistant Assistant _ SAVE Sr.Staff Assistant Ethics Ordinance HR Board Minutes& Coordinator Records Special Proj. Coordinator Director of Director of Director of Direbtor Finance Internal Audit Courts MISS Clerk to the Internal Circuit Circuit Board Audit Civil Felony x=9 General County — County Operations Civil Misdemeanor General Circuit County Accounting Probate Traffic Treasury I Juvenile Management II—" Clerk's I_ Recording Bookkeeping County Records Satellites Management Page 44 Management Information Systems Clerk of Courts Fund(010) FY : : FY 98/99 FY 98/99 FY 98199 FY 99/00 FY 99/00 Percent Adopted Forecast Current Expanded Total Budget ./;.=t,„4: v,,.. Budget Exp./Rev, Service Service Budget Change Personal Services $ 731,295 $ 816,761 $ 972,200 $ 926,400 $ 997,200 $ 80,800 $ 1,078,000 10.88% Operating Expenses $ 196,288 $ 218,241 $ 240,400 $ 185,438 $ 315,600 $ - $ 315,600 31.28% Capital Outlay $ 79,330 $ 41,696 $ 113,600 $ 104,013 $ 50,700 $ - $ 50,700 -55.37% Total Appropriations $ 1,006,913 $ 1,076,698 $ 1,326,200 $ 1,215,851 $ 1,363,500 $ 80,800 $ 1,444,300 8.91% Reveneus User Fee/Collections $ 146,060 $ 155,922 $ 189,000 $ 181,861 $ 153,200 $ - $ 153,200 -18.94% Permanent Positions 18 18 18 18 18 2 20 11.11% This department is partially funded by a transfer from the Board's General Fund. Description/Mission: To provide data processing software,hardware,and administrative support to the Board of County Commissioners and its staff,the Clerk of the Circuit Court,the Supervisor of Elections,and the Judiciary in an efficient and effective manner. Key Objectives: Provide the technology requirements necessary to support current and future information needs. Provide high quality service and support for the Clerk's Office personnel,as well Board departments and outside groups/agencies that rely on the Clerk's data operatins. Budget Highlights: This budget reflects an increase of 2 FTE's. This is due to the State mandates regarding Child Support Enforcement and the related system and training issues. In addition,additional resources are necessary to complete the disaster recovery site in Immokalee. This is being done in response to repetitive comments in the annual audit. Major Accomplishments-1998/1999 Conversion of all systems and programs to Y2K. Conversion to MicroSoft Office products,including the addition of senders and workstations. Implemented an imaging system for the Traffic Department. Replaced the plat system with a Windows version which resulted less cost to process plats. Completed Phase I of the Civil Court System Implemented electronic DHMSV reporting. Automated all court scheduling. Implemented both an inter and intra net. Major Goals-1999/2000 Installation of 2 new Alpha servers to be used for chidl support enforcement. Prepare a new location as a disaster recovery backup location. Install a new Criminal System using database technology. Installation of a high speed network in to the courthouse. Page 45 County of Collier Revenues Management InformationSystems Fiscal Year 1999/2000 f - .Object • 1998 199$ '6eArenttes fi999 2Qot? .R,�fpp 'E Code; , QesCrrpUolt Acttrat ... ,Budge# v .p128fl99 . For ast Forecast ,A our . t Data Processing 341772 INFORMATION/SYSTEMS FEE $ 927 $ 30,300 $ - $ - $ - $ (30,300) -100.00% 493120 DEPARTMENT OF REVENUE $ - $ - $ 7,792 $ 18,700 $ - $ - 100.00% 493105 COUNTY ATTORNEY $ - $ - $ - $ - $ - $ - 0.00% 493118 HUMAN RESOURCES $ 4,394 $ 3,100 $ 12,585 $ 30,204 $ 4,800 $ 1,700 54.84% 493121 BUDGET OFFICE $ 5,600 $ 4,900 $ 2,450 $ 5,880 $ 5,400 $ 500 10.20% - 493123 PURCHASING $ 20,231 $ 18,700 $ 9,350 $ 22,440 $ 19,000 $ 300 1.60% 493210 SPECIAL ASSESSMENTS $ - $ - $ - $ - $ - $ - 0.00% 493214 UTILITIES DIVISION $ - $ - $ - $ - $ - $ - 0.00% 493222 FACILITIES MANAGEMENT $ - $ - $ - $ - $ - $ - 0.00% 493235 DEPARTMENT OF IT $ - $ 22,900 $ - $ • $ 15,600 $ (7,300) -31.88% 493325 COURT COUNSELING $ - $ - $ - $ - $ - $ - 0.00% 493401 OFFICE OF CAPITAL PROJEC $ - $ - $ - $ - $ - $ - 0.00% 493421 COURT ADMINISTRATION $ - $ 1,900 $ - $ - $ 2,900 $ 1,000 52.63% 493499 OTHER BOARD USERS(IF LE $ 38,819 $ - $ 950 $ 2,280 $ - $ - 100.00% - 493517 CRIMINAL INFORMATION SY: $ 12,100 $ - $ - $ - $ - $ - 0.00% 493600 WITNESS MANAGEMENT $ - $ 17,600 $ 8,800 $ 21,120 $ 21,800 $ 4,200 23.86% 493610 DOMESTIC VIOLENCE $ - $ 400 $ 200 $ 480 $ 300 $ (100) -25.00% 493615 PUBLIC DEFENDER $ - $ 15,300 $ 7,650 $ 18,360 $ 17,100 $ 1,800 11.76% 493710 PROBATION $ 25,800 $ 26,300 $ 13,150 $ 31,560 $ 25,600 $ (700) -2.66°/ - 493715 STATE ATTORNEYS OFFICE $ 45,200 $ 41,900 $ 10,475 $ 25,140 $ 37,200 $ (4,700) -11.22% 493800 SUPERVISOR OF ELECTIONS $ 2,851 $ 5,700 $ 2,374 $ 5,698 $ 3,500 $ (2,200) -38.60% Management Information System Total $ 155,922 $ 189,000 $ 75,776 $ 181,861 $ 153,200 $ (35,800) -18.94% Page 46 Collier County Clerk of the Circuit Court FY 1999 Budget Worksheet 322110 MIS Operations Expenses 512100 REGULAR SALARIES $ 614,731 $ 710,900 $ 265,324 $ 686,000 $ 741,000 $ 57,200 $ 798,200 $ 87,300 12.28% 514100 OVERTIME $ 4,269 $ 14,000 $ 1,554 $ 5,000 $ 8,000 $ - $ 8,000 $ (6,000) -42.86% 521100 SOCIAL SECURITY MATCHING $ 46,664 $ 55,500 $ 19,791 $ 53,000 $ 57,300 $ 4,400 $ 61,700 $ 6,200 11.17% 522100 RETIREMENT-REGULAR 5 106,208 $ 128,000 $ 43,671 $ 119,000 $ 123,200 $ 9,400 $ 132,600 $ 4,600 3.59% 523150 LIFE&HEALTH AGGREGATE PREMIU $ 42,042 S 57,600 $ 22,707 $ 55,000 $ 60,600 $ 9,400 5 70,000 $ 12,400 21.53% 523160 LIFE PREMIUM $ - $ 1,500 $ - $ 2,400 $ 2,700 $ 200 S 2,900 $ 1,400 93.33% 1 524100 WORKER'S COMPENSATION-REGULP $ 2,576 5 3,200 $ 3,111 $ 5,000 $ 3,400 $ 200 $ 3,600 $ 400 12.50% 525100 UNEMPLOYMENT COMPENSATION $ 271 $ 1,500 $ 459 $ 1,000 S 1,000 $ - $ 1,000 $ (500) -33.33% - Personal Services $ 816,761 $ 972,200 $ 356,617 $ 926,400 $ 997,200 $ 80,800 $ 1,078,000 $ 105,800 10.88% Expanded Services includes a Support Tech I and a System Support Analyst. 634999 OTHER CONTRACTUAL SERVICES $ 62,600 $ 20,400 $ 10,425 $ 25,019 $ 20,000 $ - $ 20,000 $ (400) -1.96% 640200 MILEAGE REIMBURSEMENT-REGULI $ 33 $ 100 $ 27 5 64 5 100 $ - $ 100 $ - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIC $ 6,163 $ 6,800 $ 1,363 $ 3,272 $ 7,000 $ - $ 7,000 $ 200 2.94% 640380 PER DIEM CONFERENCE SCHOOLS $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 640410 MOTOR POOL RENTAL CHARGE $ - $ - $ - $ - $ - $ - $ - $ - 0.00% 641200 TELEPHONE-TOLL CALLS $ - $ - $ 744 $ 1,787 $ - $ - $ - $ - 0.00% 641230 TELEPHONE ACCESS CHARGES $ 4,546 $ 12,900 $ 1,454 $ 3,489 $ 7,000 $ - $ 7,000 $ (5,900) -45.74% 641900 TELEPHONE-ALLOCATED $ 13,944 $ 10,200 $ 1,786 5 4,286 $ 10,700 $ - $ 10,700 $ 500 4.90% 641950 POSTAGE,FREIGHT&UPS(WAS 64210 $ 473 $ 1,000 $ 141 5 338 $ 1,000 $ - $ 1,000 $ - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS $ 267 $ 4,000 5 266 $ 638 $ 4,000 $ - $ 4,000 $ - 0.00% 646710 OFFICE EQUIPMENT R&M S - 5 300 $ - $ - $ 300 $ - $ 300 $ - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M $ 101,506 $ 127,000 $ 46,128 $ 110,706 $ 98,000 $ - $ 98,000 5 (29,000) -22.83% 647110 PRINTING 8r/OR BINDING-OUTSIDE V $ - $ 100 $ - $ - $ 100 $ - $ 100 $ - 0.00% 648160 OTHER ADS $ 334 $ 1,000 $ - S - 5 1,000 $ - 5 1,000 $ - 0.00% 651110 OFFICE SUPPLIES-GENERAL $ 12,329 $ 20,000 $ 5,579 5 13,391 5 20,000 5 - $ 20,000 $ - 0.00% 651210 COPYING CHARGES 5 917 $ 1,000 $ 325 $ 779 $ 1,000 $ - $ 1,000 $ - 0.00% 651910 MINOR OFFICE EQUIPMENT $ - $ 500 $ 667 $ 1,601 $ 500 $ - $ 500 $ - 0.00% 651930 MINOR OFFICE FURNITURE $ 1,934 $ - $ - $ - $ - $ - S - 5 - 0.00% 651950 MINOR DATA PROCESSING EQUIPMEI 5 5,777 5 3,300 $ 433 $ 1,039 $ 3,300 $ - $ 3,300 5 - 0.00% 652920 COMPUTER SOFTWARE UNDER 5500 $ 1,881 $ 2,200 $ 5,349 $ 12,837 5 108,900 $ - $ 108,900 $ 106,700 4850.00% j 654110 BOOKS,PUBLICATIONS&SUBSCRIPT $ 533 $ 2,200 5 - $ - $ 2,300 $ - 5 2,300 $ 100 4.55% 1 654210 DUES&MEMBERSHIPS $ - $ 400 $ - $ - $ 400 $ - $ 400 $ - 0.00% 1 654310 TUITION $ - S - $ - $ - $ - $ - $ - 5 - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXI $ 5,004 $ 27,000 $ 2,580 $ 6,192 $ 30,000 $ - $ 30,000 S 3,000 11.11% Operating Expenses $ 218,241 $ 240,400 $ 77,266 $ 185,438 $ 315,600 $ - $ 315,600 $ 75,200 31.28% 762200 BUILDING IMPROVEMENTS $ - $ 2,500 $ - $ - $ 2,500 $ - $ 2,500 $ - 0.00% 764310 OFFICE FURNITURE $ - $ 9,300 $ - $ - $ 5,000 $ - $ 5,000 $ (4,300) -46.24% 764360 OFFICE EQUIPMENT $ - $ 500 $ - $ - $ 1,000 $ - $ 1,000 $ 500 100.00% 764900 DATA PROCESSING EQUIPMENT $ 36,301 $ 39,000 $ - $ - $ 28,400 $ - $ 28,400 $ (10,600) -27.18% 764950 SOFTWARE-GENERAL $ 5,395 $ 60,000 $ 43,339 S 104,013 $ 13,300 $ - $ 13,300 $ (46,700) -77.83% 766100 BOOKS,PUBLICATIONS AND LIBRARI $ - $ 2,300 $ - S - 5 500 $ - $ 500 $ (1,800) -78.26% Capital Expenses $ 41,696 $ 113,600 $ 43,339 $ 104,013 $ 50,700 $ - $ 50,700 $ (62,900) -55.37% Total Expenses $ 1,076,698 $ 1,326,200 $ 477,222 $ 1,215,851 $ 1,363,500 $ 80,800 $ 1,444,300 $ 118,100 8.91% Public Records Modernization Trust Fund - Clerk of Courts Fund(197) FY 96/97 FY 97/98 FY 98/99 FY 98/99 FY e '," " r s i 6Actual Actual Adopted Forecast �f t Total l 'Sr Appropriation Unit ExpJRev. Exp/Rev- Budget ExplRev _ � ; a .,,, Budget '" 3g „i Personal Services $ - $ - $ - $ - $ - $ - $ - 0.00% Operating Expenses $ 4,500 $ 69,661 $ 258,100 $ 242,600 $ 197,800 $ - $ 197,800 -23.36% Capital Outlay $ 23,194 $ 109,640 $ 403,095 $ 403,095 $ 270,000 $ - $ 270,000 -33.02% Transfers $ - $ - $ - $ - $ - $ - $ - 0.00% Reserves $ - $ - $ 210,527 $ - $ - $ - $ - -100.00% Total Appropriations $ 27,694 $ 179,301 $ 871,722 $ 645,695 $ 467,800 $ - $ 467,800 -46.34% Reveneus - Recording Fees $ 203,400 $ 243,891 $ 210,000 $ 262,190 $ 225,000 $ - $ 225,000 7.14% Carry Forward $ - $ - $ 364,500 $ 71,200 $ 195,200 $ - $ 195,200 -46.45% Interest/Misc. $ 59,000 $ 62,497 $ 61,000 $ 62,500 $ 62,000 $ - $ 62,000 1.64% U.S.Dept of Just.Grant $ - $ - $ 249,822 $ 249,822 $ - $ - $ - -100.00% Revenue Reserve $ - $ - $ (13,600) $ - $ (14,400) $ - $ (14,400) 5.88% Total Revenues $ 262,400 $ 306,388 $ 871,722 $ 645,712 $ 467,800 $ - $ 467,800 -46.34% Permanent Positions 0 0 0 0 0 0 0 0.00% This program is fully funded by fees collected in the Public Records Modernization Trust Fund. Description/Mission: To upgrade and maintain the Official Records of the Clerk's Office. To fully implement imaging systems for Courts and Traffic.To expand remote access availability. To upgrade the computer system and technical assistance for new users and programs. Key Objectives: The Trust Fund provides funding to the Clerk of Courts to purchase new or upgraded equipment to enhance productivity or improve the level of service provided - by the clerk's Office. The Trust Fund was established pursuant to Florida Statute 28.24. This statute requires that an additional service charge be paid to the Clerk for deposit into the Trust Fund for each instrument recorded in the official records. These funds can only be used for equipment,training,and associated services provided for in the statute. Budget Highlights: - This budget represents a significant decrease of 46.34 percent due to the completion of a partially grant funded project to improve the criminal information system. The proposed budgets includes funding for the competion of an onging imaging project and further improvements to other court related systems. Major Accomplishments-1998/1999 - Completed a partially grant funded project to enhance the criminal information system. This project was designed to improve the transfer of data between the Clerk's Office and other related agencies. Major Goals-1999/2000 Continue to improve the various applications maintained by the Clerk of the Circuit Court to enhance public availibility. Page 48 County of Collier Revenues Public Records Modernization Trust Fund Fiscal Year 1999/2000 Object, 1998 1999 "Revenues .. 1999 2000 increase orQecrease- Code Description Actual Budget; 2/281f999 Forecast Forecast Amount Percent I _ 341130 PRMTF RECORDING FEES $ 243,891 $ 210,000 $ 109,246 $ 262,190 $ 225,000 $ 15,000 7.14% 361170 INTEREST-SBA $ 62,497 $ 61,000 $ 26,045 $ 62,500 $ 62,000 $ 1,000 1.64% 331240 US DEPT OF JUSTICE GRAN1 $ - $ 249,822 $ 21,060 $ 249,822 $ - $ (249,822) -100.00% 489200 CARRY FORWARD-GENERA $ - $ 364,500 $ - $ 71,200 $ 195,200 $ (169,300) -46.45% 489900 NEGATIVE 5%GENERAL $ - $ (13,600) $ - $ - $ (14,400) $ (800) 5.88% — Public Records Modernization Total $ 306,388 $ 871,722 $ 156,351 $ 645,712 $ 467,800 $ (403,922) -46.34% Page 49 Collier County Clerk of the Circuit Court FY 1999 Budget Worksheet 4i a .i..��s ,-N vdv..... ,..,i $.:1 w. ;.., tea:. .0°".' ,. a.:19' n -:: .s --;A -Ap' $r e d4gl v -.1 Fund 197 'i Public Records Modernization Trust Fund 1 Expenses 634999 OTHER CONTRACTUAL SERVICES $ 49,304 $ 200,000 $ 37,689 $ 200,000 $ 150,000 $ - $ 150,000 $ (50,000) -25.00% 641100 TELEPHONE-BASE COST $ 8,182 $ 3,400 $ 2,397 $ 3,400 $ 3,400 $ - $ 3,400 $ - 0.00% 641230 TELEPHONE ACCESS CHARGE $ 7,427 $ 7,300 $ 3,098 $ 7,300 $ 7,300 $ - $ 7,300 $ - 0.00% 641400 TELEPHONE-DIRECT LINE $ 2,493 $ 2,400 $ - $ 2,400 $ 2,400 $ - $ 2,400 $ - 0.00% 646910 DATA PROCESSING EQUIP R&M $ - $ 40,000 $ - $ 25,000 $ 30,000 $ - $ 30,000 $ (10,000) -25.00% 651950 MINOR DATA PROCESSING EQUIPMEI' $ 749 S - $ - $ - $ - $ - $ - $ - 0.00% 652830 MICROFILM SUPPLIES&PROCESSING $ 1,506 $ - $ - $ - $ - $ - $ - $ - 0.00% 652920 COMPUTER SOFTWARE UNDER$500 $ - $ 5,000 $ - $ 4,500 $ 4,700 $ - $ 4,700 $ (300) -6.00% 654360 OTHER TRAINING/EDUCATIONAL EXI $ - $ - $ - $ - $ - $ - $ - $ - 0.00% Operating Expenses $ 69,661 $ 258,100 $ 43,184 $ 242,600 $ 197,800 $ - $ 197,800 $ (60,300) -23.36% 764380 MICROFILM EQUIPMENT $ 33,442 $ - $ - $ - $ - S - $ - $ - 0.00% 764900 DATA PROCESSING EQUIPMENT $ 64,460 $ 353,095 $ 1,984 $ 353,095 $ 225,000 $ - $ 225,000 $ (128,095) -36.28% 764950 SOFTWARE-GENERAL $ 11,738 $ 50,000 $ - $ 50,000 $ 45,000 $ - $ 45,000 $ (5,000) -10.00% Capital Expenses $ 109,640 $ 403,095 $ 1,984 $ 403,095 $ 270,000 $ - $ 270,000 $ (133,095) -33.02% 991000 RESERVES $ - $ 210,527 $ - $ - $ - $ - $ - $ (210,527) -100.00% ._ Total Expenses $ 179,301 $ 871,722 $ 45,168 $ 645,695 $ 467,800 $ - $ 467,800 $ (403,922) -46.34% Clerk of Courts Law Library Fund(641) FY 96197 FY 97/98 FY 98/99 FY 98/99 FY 98/99 FY 99/00 FY 99/00 `-Percent - Actual Actual Adopted Forecast Current Expanded Total Budget Appropriation Unit Exp./Rev. Exp./Rev. Budget ExpiRev. Service _ Service ' Budget Change', Personal Services $ - $ - $ - $ - $ - $ - $ - 0.00% Operating Expenses $ 35,780 $ 35,562 $ 30,500 $ 28,600 $ 34,300 $ - $ 34,300 12.46% Capital Outlay $ 53,400 $ 53,396 $ 60,700 $ 52,700 $ 62,000 $ - $ 62,000 2.14% Transfers $ $ $ $ $ $ $ - 0.00% Reserves $ - $ - $ 9,600 $ - $ - $ - $ - -100.00% Total Appropriations $ 89,180 $ 88,958 $ 100,800 $ 81,300 $ 96,300 $ - $ 96,300 -4.46% - Reveneus Law Library Fees $ 75,300 $ 70,342 $ 74,600 $ 72,000 $ 73,000 $ - $ 73,000 -2.14% Sale of Copies $ 19,200 $ 16,907 $ 19,200 $ 11,400 $ 12,000 $ - $ 12,000 -37.50% Carry Forward $ - $ - $ 9,600 $ - $ 13,800 $ - $ 13,800 43.75% - Interest/Misc. $ 2,100 $ 2,156 $ 2,200 $ 1,800 $ 1,800 $ - $ 1,800 -18.18% Revenue Reserve $ - $ - $ (4,800) $ - $ (4,300) $ - $ (4,300) -10.42% Total Revenues $ 96,600 $ 89,405 $ 100,800 $ 85,200 $ 96,300 $ - $ 96,300 -4.46% Permanent Positions 0 0 0 0 0 0 0 0 This program is fully funded by fees. Description/Mission: -- To provide legal research materials to all members of the community. Key Objectives: To maintain an up to date law library that is fully funded by fees generated from the filing of civil cases. Budget Highlights: This years proposed budget recognizes a decreasing trend in revenues derived from the sale of copies. The impact is approximately$7,200 and is attributable to certain of the law library materials now being available on the internet. The law library is anticipating the procurement of two personal computers with access to the - intemet. Major Accomplishments-1998/1999 We have seen a substantial increase in the number of non-attorney users of the law library. User counts indicate 52 percent attorney use,47 percent non-attorney use, _ and 1 percent prisoner use. Due to the fact that most non-attorney users are unfamiliar with legal research techniques,we have increased our time spent educating non-attorney users on how to utilize the library materials. Major Goals-1999/2000 To provide internet access to take advantage of the vast amount of legal resources available on the web that we currently do not have in the library. Page 51 — County of Collier Revenues Law Library Fiscal Year 1999/2000 .E 1-10-i �� ) ' a $�� ' a ', d t.a t 7 C atit h ` - `C tf ltdgef ?lx f199 [ a5t < • n) ' 341440 SALE OF XEROX MICROFILM $ 16,907 $ 19,200 $ 4,763 $ 11,431.08 $ 12,000 $ (7,200) 37.50° 341702 LAW LIBRARY FEES $ 29,962 $ 29,400 $ 12,255 $ 29,412.00 $ 30,100 $ 700 2.38% 341752 LAW LIBRARY FEES $ 6,860 $ 7,400 $ 3,675 $ 8,820.00 $ 7,900 $ 500 6.76% 348460 LAW LIBRARY $ 33,520 $ 37,800 $ 14,080 $ 33,792.00 $ 35,000 $ (2,800) -7.41% 348460 CIVIL REVENUE $ - $ - $ - $ - $ - $ - 0.00% 361170 INTEREST-SBA $ 2,156 $ 2,200 $ 742 $ 1,779.94 $ 1,800 $ (400) 18.18° — 489200 CARRY FORWARD-GENERA $ $ 9,600 $ $ $ 13,800 $ 4,200 43.75% 489900 NEGATIVE 5%GENERAL $ $ (4,800) $ $ $ (4,300) $ 500 10.42% Law Library Total $ 89,405 $ 100,800 $ 35,515 $ 85,235 $ 96,300 $ (4,500) 4.46% — I Page 52 Collier County - Clerk of the Circuit Court FY 1999 Budget Worksheet 'X 1 nrecb e�esr `g `Proposed P ratforoglz Fund 641 Law Library Expenses 639990 OTHER CONTRACTUAL SERVICES $ 25,947 $ 24,000 $ 9,216 $ 24,000 $ 27,600 $ - $ 27,600 $ 3,600 15.00% _ 641100 TELEPHONE-BASE COST S 336 $ 200 $ - $ - $ 500 $ - $ 500 $ 300 150.00% 641200 TELEPHONE-TOLL CALLS S - $ - $ 67 $ 100 5 100 $ - $ 100 $ 100 100.00% 64618 BUILDING R&M-ISF BILLINGS $ - $ 800 $ - $ - $ 800 $ - $ 800 $ - 0.00% 646710 OFFICE EQUIPMENT R&M $ 4,889 $ 3,500 $ 1,669 $ 4,000 $ 4,000 $ - $ 4,000 $ 500 14.29% 651110 OFFICE SUPPLIES GENERAL $ 313 $ 200 $ 139 $ 200 $ 300 $ - $ 300 $ 100 50.00% 651210 COPYING CHARGES $ 602 $ 1,500 $ 119 $ 300 $ 1,000 $ - 5 1,000 $ (500) -33.33% "''" 651910 MINOR OFFICE EQUIPMENT $ 105 $ 300 $ - $ - $ - $ - $ - $ (300) -100.00% 654110 BOOKS,PUBLICATIONS,SUBS $ 3,371 $ - $ - $ - $ - $ - $ - $ - 0.00% Operating Expenses $ 35,562 $ 30,500 $ 11,211 $ 28,600 $ 34,300 $ - $ 34,300 $ 3,800 12.46% 764900 DATA PROCESSING EQUIPMENT S - $ - $ - $ - S 4,000 $ - $ 4,000 $ 4,000 100.00% 764990 OTHER MACHINERY&EQUIPMENT $ 1,806 $ 3,800 $ - $ - $ - $ - $ - $ (3,800) -100.00% 766100 BOOKS,PUBLICATIONS AND LIBRARS $ 51,590 $ 56,900 $ 21,128 $ 52,700 $ 58,000 $ - $ 58,000 $ 1,100 1.93% Capital Expenses $ 53,396 $ 60,700 $ 21,128 $ 52,700 $ 62,000 $ - $ 62,000 $ 1,300 2.14% 991000 RESERVES - $ - $ 9,600 $ - $ - $ - $ - $ - $ (9,600) -100.00% - Total Expenses $ 88,958 $ 100,800 $ 32,339 $ 81,300 $ 96,300 $ - $ 96,300 $ (4,500) -4.46%