Agenda 05/08/2018 Item #16E305/08/2018
EXECUTIVE SUMMARY
Recommendation to extend solicitation #13-6149, Printing and Copying Services, with the original
Board of County Commissioners-approved awardees for up to 180 days or until a new contract is
awarded, whichever is soonest, while public request for bids are solicited.
OBJECTIVE: To continue availability of printing and copying services, as needed by county
department/divisions.
CONSIDERATIONS: Invitation to Bid #13-6149, Printing and Copying Services, was awarded May 27,
2014, to various firms providing a term of one year with three, one-year renewals. The current award will
expire May 26, 2018.
Printing needs have changed with advances in technology and electronic imagery, and staff needed
additional time to identify agency needs and conduct market research on the availability of best-in-class
services. Staff is in the process of finalizing the requirements for solicitation #18-7356.
Staff is requesting authorization for the Procurement Services Director to issue a letter extending the
current award up to 180 days or until a new contract is awarded, whichever is soonest, to the original
awardees under solicitation #13-6149. This extension will provide the ability to research, publicly
announce and formally solicit new vendors under solicitation #18-7356. The 180-day extension will
provide for services through November 22, 2018.
FISCAL IMPACT: There is no fiscal impact as a result of this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
executive summary.
RECOMMENDATION: To approve the extension of existing solicitation #13-6149, Printing and
Copying Services, to the original awardees for a period of 180 days, through November 22, 2018, or until
a new contract is awarded, whichever is soonest.
PREPARED BY: Mike Sheffield, Director, Communication and Customer Relations
ATTACHMENT(S)
1. 13-6149Tab_Sheet_20180426153354.778_X (PDF)
2. [Linked] 13-6149PrintingCopying_Solicitation (PDF)
16.E.3
Packet Pg. 911
05/08/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3
Doc ID: 5477
Item Summary: Recommendation to extend solicitation #13-6149, Printing and Copying
Services, with the original Board of County Commissioners-approved awardees for up to 180 days or
until a new contract is awarded, whichever is soonest, while public request for bids are solicited.
Meeting Date: 05/08/2018
Prepared by:
Title: Supervisor - Operations – Communication and Customer Relations
Name: Lissett DeLaRosa
04/26/2018 11:50 AM
Submitted by:
Title: Manager-Communications & Cust. Relations – Communication and Customer Relations
Name: Mike Sheffield
04/26/2018 11:50 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 04/26/2018 11:52 AM
Communication and Customer Relations Mike Sheffield Additional Reviewer Completed 04/26/2018 11:59 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 04/26/2018 1:40 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 04/27/2018 8:25 AM
Procurement Services Ted Coyman Additional Reviewer Completed 04/27/2018 10:59 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 04/27/2018 1:36 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/27/2018 2:07 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/30/2018 8:58 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 04/30/2018 11:16 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 05/01/2018 9:37 AM
Board of County Commissioners MaryJo Brock Meeting Pending 05/08/2018 9:00 AM
16.E.3
Packet Pg. 912
PS: Rhonda Cummings ITB 13-6149
Printing and Copying
Notices Sent: 241
Packages Downloaded: 55
Bids Received: 9
CATEGORY A
Addendum #8 Bid Form
Spreadsheet EST USAGE PAGES FOLD/FINISH QTY UNIT UNIT
PRICE
Cecils Copy
Express
The Print
Shop
Ray Lepar
Printing
Naples Print
Source
Panther
Printing Staples Intech Universal
Commerce
Presstige
Printing Section I
First Part 50 Sets
Index Only: 8 1/2 x 11, 20# white, copied on one side and
stapled. Approximately 700 sheets copied per agenda.
Weekly copying and delivery of
BCC agenda with guranteed
one day turn-around (4:00 p.m.
Thursday)1 EA 0.044$ 0.160$ 0.250$ 15.470$ 1.400$ 28.910$ 19.600$ 0.070$
Second Part 7 Sets
Index, Executive Summaries and Backup Material: 8 ½
x 11, 20# white and blue stock and one and two sided
copying throughout, 3-hole punched. Each part separated
by chip-board. Approximately 20,000 to 25,000 sheets
copied per agenda and approximately 3,500 to 7,000
sheets of blue stock.
Weekly copying and delivery of
BCC agenda with guranteed
delivery by Noon (12:00 Noon
Thursday)
1 EA 0.044$ 45.000$ 0.250$ 130.100$ 2.250$ 785.600$ 165.200$ 0.040$
Third Part 1 Set
Index (1st part) and Executive Summaries (2nd part): 8
1/2 x 11, 20# white, copied one side. Each part separated
by colored paper. Number of sheets may vary from week-
to-week. These sets consist of one copy each of 1st part
and 2nd part.
Bi-Weekly copying and delivery
of BCC agenda with guranteed
one day turn-around (4:00 p.m.
Thursday)1 EA 0.044$ 18.500$ 0.250$ 121.070$ 5.950$ 0.030$ 369.600$ 53.000$
Bi-Weekly copying and delivery
of the BCC agenda with
guranteed delivery by Noon
(12:00 Noon Thursday)1 EA 0.044$ 63.660$ 1.500$ -$
Subtotal
0.176$ 127.320$ 0.750$ 266.640$ 11.100$ 814.540$ -$ 554.400$ 53.110$
Section II
1-1000 One Sided Per Copy 1 EA 0.033$ 0.015$ 0.250$ 0.221$ 0.050$ 0.020$ 0.014$ 0.050$
Two Sided Per Copy 1 EA 0.033$ 0.020$ 0.020$ 0.312$ 0.080$ 0.040$ 0.028$ 0.060$
1000+One Sided Per Copy 1 EA 0.033$ 0.015$ 0.250$ 0.181$ 0.030$ 0.020$ 0.014$ 0.040$
Two Sided Per Copy 1 EA 0.033$ 0.020$ 0.020$ 0.248$ 0.060$ 0.040$ 0.028$ 0.050$
1-1000 One Sided Per Copy 1 EA 0.033$ 0.015$ 0.250$ 0.221$ 0.050$ 0.020$ 0.014$ 0.060$
Two Sided Per Copy 1 EA 0.033$ 0.020$ 0.020$ 0.312$ 0.080$ 0.040$ 0.028$ 0.070$
1000+One Sided Per Copy 1 EA 0.033$ 0.015$ 0.250$ 0.181$ 0.030$ 0.020$ 0.014$ 0.050$
Two Sided Per Copy 1 EA 0.033$ 0.020$ 0.020$ 0.248$ 0.060$ 0.040$ 0.028$ 0.060$
1-1000 One Sided Per Copy 1 EA 0.045$ 0.025$ 0.030$ 0.275$ 0.050$ 0.040$ 0.014$ 0.070$
Two Sided Per Copy 1 EA 0.045$ 0.030$ 0.250$ 0.367$ 0.080$ 0.060$ 0.028$ 0.100$
1000+One Sided Per Copy 1 EA 0.045$ 0.025$ 0.030$ 0.235$ 0.030$ 0.040$ 0.014$ 0.060$
Two Sided Per Copy 1 EA 0.045$ 0.030$ 0.250$ 0.302$ 0.060$ 0.060$ 0.028$ 0.090$
1-1000 One Sided Per Copy 1 EA 0.045$ 0.025$ 0.030$ 0.275$ 0.050$ 0.040$ 0.014$ 0.080$
Two Sided Per Copy 1 EA 0.045$ 0.030$ 0.250$ 0.367$ 0.080$ 0.060$ 0.028$ 0.110$
1000+One Sided Per Copy 1 EA 0.045$ 0.025$ 0.030$ 0.235$ 0.030$ 0.040$ 0.014$ 0.070$
Two Sided Per Copy 1 EA 0.045$ 0.030$ 0.250$ 0.302$ 0.060$ 0.060$ 0.028$ 0.100$
1-1000 One Sided Per Copy 1 EA 0.080$ 0.035$ 0.080$ 0.393$ 0.060$ 0.040$ 0.028$ 0.090$
Two Sided Per Copy 1 EA 0.080$ 0.040$ 0.060$ 0.485$ 0.090$ 0.070$ 0.056$ 0.110$
1000+One Sided Per Copy 1 EA 0.080$ 0.035$ 0.080$ 0.354$ 0.040$ 0.040$ 0.056$ 0.070$
Two Sided Per Copy 1 EA 0.080$ 0.040$ 0.060$ 0.420$ 0.070$ 0.070$ 0.028$ 0.090$
1-1000 One Sided Per Copy 1 EA 0.750$ 0.700$ 0.300$ 26.400$ 0.042$
Two Sided Per Copy 1 EA 0.750$ 0.700$ 0.420$ 52.800$ 0.070$
1000+One Sided Per Copy 1 EA 0.750$ 0.500$ 0.160$ 22.500$ 0.042$
Two Sided Per Copy 1 EA 0.750$ 0.500$ 0.250$ 45.000$ 0.070$
Subtotal
3.944$ 0.510$ 4.880$ 5.934$ 2.270$ 147.560$ -$ 0.728$ 1.480$
Section III
1-1000 One Sided Per Copy 1 EA 0.170$ 0.060$ 0.170$ 0.970$ 0.070$ 0.350$ 0.112$ 0.160$
Two Sided Per Copy 1 EA 0.170$ 0.090$ 0.170$ 0.172$ 0.140$ 0.600$ 0.210$ 0.260$
1000+One Sided Per Copy 1 EA 0.120$ 0.060$ 0.170$ 0.930$ 0.060$ 0.250$ 0.112$ 0.130$
Two Sided Per Copy 1 EA 0.120$ 0.090$ 0.150$ 0.166$ 0.120$ 0.500$ 0.210$ 0.240$
1-1000 One Sided Per Copy 1 EA 0.200$ 0.070$ 0.190$ 0.184$ 0.070$ 0.350$ 0.126$ 0.250$
Two Sided Per Copy 1 EA 0.200$ 0.100$ 0.190$ 0.327$ 0.140$ 0.600$ 0.238$ 0.470$
1000+One Sided Per Copy 1 EA 0.180$ 0.070$ 0.190$ 0.152$ 0.060$ 0.250$ 0.126$ 0.230$
Two Sided Per Copy 1 EA 0.180$ 0.100$ 0.180$ 0.285$ 0.120$ 0.500$ 0.238$ 0.430$
1-1000 One Sided Per Copy 1 EA 0.350$ 0.110$ 0.350$ 0.192$ 0.110$ 0.450$ 0.140$ 0.260$
24 x 36 20# white bond, black ink, single original
8 1/2 x 11 20# white bond, color copy, collated, multiple originals
8 1/2 x 14 20# white bond, color copy, single original
11 x 17 20# white bond, color copy, single original
DESCRIPTION
8 1/2 x 11 20# white bond, black ink, single orginal
8 1/2 x 11 20# white bond, black ink, collated, multiple orginals
8 1/2 x 14 20# white bond, black ink, single orginal
8 1/2 x 14 20# white bond, black ink, collated, multiple originals
11 x 17 20# white bond, black ink, single original
1 of 5
16.E.3.a
Packet Pg. 913 Attachment: 13-6149Tab_Sheet_20180426153354.778_X (5477 : Recommendation to extend solicitation
PS: Rhonda Cummings ITB 13-6149
Printing and Copying
Notices Sent: 241
Packages Downloaded: 55
Bids Received: 9
Addendum #8 Bid Form
Spreadsheet EST USAGE PAGES FOLD/FINISH QTY UNIT UNIT
PRICE
Cecils Copy
Express
The Print
Shop
Ray Lepar
Printing
Naples Print
Source
Panther
Printing Staples Intech Universal
Commerce
Presstige
Printing DESCRIPTION
Two Sided Per Copy 1 EA 0.350$ 0.150$ 0.350$ 0.336$ 0.120$ 0.700$ 0.027$ 0.490$
1000+One Sided Per Copy 1 EA 0.250$ 0.110$ 0.350$ 0.174$ 0.080$ 0.400$ 0.140$ 0.240$
Two Sided Per Copy 1 EA 0.250$ 0.150$ 0.300$ 0.294$ 0.140$ 0.650$ 0.266$ 0.450$
Section IV
Delivery Fee Each 1 EA -$ -$ 4.000$ -$ 0.250$ -included
Stapling Per Copy 1 EA 0.020$ 0.500$ 0.020$ 0.176$ 0.050$ 0.030$ 0.042$ 0.100$
Laminating Per Copy 1 EA 1.000$ 1.500$ 1.000$ 1.650$ 0.120$ 3.000$ 1.400$ 0.050$
3-Hole Punching Per Book 1 EA 3.000$ 0.020$ 0.750$ 0.730$ 0.070$ 0.020$ 0.014$ 0.100$
Binding Per Book 1 EA 3.000$ 3.250$ 2.000$ 3.320$ 0.140$ 1.890$ 4.900$
SUBTOTAL 9.390$ 6.370$ 10.360$ 9.088$ 1.790$ 10.190$ -$ 8.189$ 3.700$
SUBTOTAL CATEGORY A 13.334$ 6.880$ 15.240$ 15.022$ 4.060$ 157.750$ -$ 8.917$ 5.180$
CATEGORY B FLAT FORM
8-1/2 x 11, Printed One Side, 20# Bond-White, Black Ink, Camera Ready Estimated Annual Usage: 15,000
Quantity Per Job Bid Price Typesetting per hour
1M $1/4 Page 1 EA 5.000$ 0.030$ 28.000$ 0.220$ 0.050$ 20.000$ 0.116$ No Bid 0.050$
2M $1/2 Page 1 EA 10.000$ 0.030$ 39.000$ 0.180$ 0.040$ 40.000$ 0.072$ No Bid 0.040$
5M $3/4 Page 1 EA 15.000$ 0.030$ 79.000$ 0.160$ 0.030$ 100.000$ 0.047$ No Bid 0.030$
Full Page
8-1/2 x 11, Printed Two Sides, 20# Bond-White, Black Ink, Camera Ready Estimated Annual Usage: 2,000
Quantity Per Job Bid Price Typesetting
1M $1/4 Page 1 EA 5.000$ 0.040$ 40.000$ 0.310$ 0.080$ 35.000$ 0.143$ No Bid 0.080$
2M $1/2 Page 1 EA 10.000$ 0.040$ 63.000$ 0.250$ 0.060$ 70.000$ 0.094$ No Bid 0.060$
3/4 Page
Full Page
7 x 8-1/2, 67# Vellum Bristol White, Printed One (1) Side, Black Ink, Camera Ready Estimated Annual Usage: 13,000
Quantity Per Job Bid Price Typesetting
1M $1/4 Page 1 EA 5.000$ 0.070$ 39.000$ 0.330$ 0.090$ 60.000$ 0.123$ No Bid 0.060$
2M $1/2 Page 1 EA 10.000$ 0.070$ 67.000$ 0.280$ 0.060$ 120.000$ 0.078$ No Bid 0.050$
3/4 Page
Full Page
8-1/2 x 5-1/2, Printed One (1) Side, White 20# Copy Paper or Grade 4, Black Ink, Camera Ready Estimated Annual Usage: 3,000
Quantity Per Job Bid Price Typesetting
1M $1/4 Page 1 EA 5.000$ 0.020$ 14.500$ 0.150$ 0.020$ 12.000$ 0.078$ No Bid 0.040$
2M $1/2 Page 1 EA 10.000$ 0.020$ 28.000$ 0.120$ 0.020$ 24.000$ 0.048$ No Bid 0.020$
3/4 Page
Full Page
6 x 4, 67# Vellum Bristol White, Printed One (1) Side, Black Ink, Camera Ready Estimated Annual Usage: 11,000
Quantity Per Job Bid Price Typesetting
1M $1/4 Page 1 EA 5.000$ 0.040$ 34.000$ 0.460$ 0.030$ 65.000$ 0.083$ No Bid 0.040$
5M $1/2 Page 1 EA 10.000$ 0.040$ 89.000$ 0.420$ 0.015$ 325.000$ 0.034$ No Bid 0.020$
3/4 Page
Full Page
6 x 4, 67# Vellum Briston, White, Printed Two (2) Sides, Black Ink, Camera Ready Estimated Annual Usage: 7,500
Quantity Per Job Bid Price Typesetting
1M $1/4 Page 1 EA 5.000$ 0.040$ 39.000$ 0.680$ 0.060$ 120.000$ 0.116$ No Bid 0.050$
2M $1/2 Page 1 EA 10.000$ 0.040$ 60.000$ 0.540$ 0.060$ 240.000$ 0.113$ No Bid 0.040$
3/4 Page
3 x 5, 67# Vellum Bristol, White, Printed One (1) Side, Black Ink, Camera Ready Estimated Annual Usage: 2,000
Quantity Per Job Bid Price Typesetting
1M $1/4 Page 1 EA 5.000$ 0.040$ 32.000$ 0.450$ 0.040$ 85.000$ 0.083$ No Bid 0.040$
1/2 Page
3/4 Page
Full Page
Flat Form
8-1/2 x 11 Letterheads, Estimated Annual Usage: 10,500
Quantity Per Job Bid Price Typesetting
1M $1/4 Page 1 EA 5.000$ 0.130$ 44.000$ 0.184$ 0.050$ 290.000$ 0.139$ No Bid 0.160$
2M $1/2 Page 1 EA 10.000$ 0.100$ 66.000$ 0.137$ 0.040$ 580.000$ 0.090$ No Bid 0.090$
5M $3/4 Page 1 EA 15.000$ 0.070$ 129.000$ 0.113$ 0.030$ 1,250.000$ 0.056$ No Bid 0.050$
Full Page
Letterhead 8-1/2 x 11, Estimated Annual Usage: 58,000
Quantity Per Job Bid Price Typesetting
1M $Up to 4 lines 1 EA 5.000$ 0.130$ 122.000$ 0.224$ 0.140$ 290.000$ 0.142$ No Bid 0.170$
2M $1/2 Page 1 EA -$ 0.100$ 178.000$ 0.157$ 0.100$ 580.000$ 0.092$ No Bid 0.090$
5M $3/4 Page 1 EA -$ 0.070$ 238.000$ 0.121$ 0.090$ 1,250.000$ 0.057$ No Bid 0.050$
Full Page
Letterhead, 8-1/2 x 11, Estimated Annual Usage: 3,000
Quantity Per Job Bid Price Typesetting
1M $Up to 4 lines 1 EA 5.000$ 0.130$ 58.000$ 0.174$ 0.140$ 290.000$ 0.079$ No Bid 0.130$
2M $1/2 Page 1 EA -$ 0.100$ 80.000$ 0.127$ 0.100$ 580.000$ 0.065$ No Bid 0.070$
3/4 Page
Full Page
SUBTOTAL CATEGORY B 150.000$ 1.380$ 1,566.500$ 5.787$ 1.345$ 6,426.000$ 1.948$ No Bid 1.430$
CATEGORY C ENVELOPES
Kraft Catalog Envelope , 28#, Brown, Open End, Gummed Flap, Printed One (1) Side Black Ink, Camera ReadyEstimated Annual Usage 10,000
Size: 9" x 12"
2 of 5
16.E.3.a
Packet Pg. 914 Attachment: 13-6149Tab_Sheet_20180426153354.778_X (5477 : Recommendation to extend solicitation
PS: Rhonda Cummings ITB 13-6149
Printing and Copying
Notices Sent: 241
Packages Downloaded: 55
Bids Received: 9
Addendum #8 Bid Form
Spreadsheet EST USAGE PAGES FOLD/FINISH QTY UNIT UNIT
PRICE
Cecils Copy
Express
The Print
Shop
Ray Lepar
Printing
Naples Print
Source
Panther
Printing Staples Intech Universal
Commerce
Presstige
Printing DESCRIPTION
Quantity Per Job Bid Price Typesetting
500 $Up To Four (4) Lines 1 EA 5.000$ 0.180$ 70.000$ 0.298$ 0.090$ 105.490$ 0.208$ 0.070$ 0.300$
1M $Each Additional Line 1 EA -$ 0.140$ 101.000$ 0.225$ 0.090$ 171.540$ 0.141$ 0.060$ 0.200$
Size: 10" x 13"
Quantity Per Job Bid Price Typesetting
500 $Up To Four (4) Lines 1 EA 5.000$ 0.180$ 77.000$ 0.317$ 0.092$ 116.970$ 0.216$ No Bid 0.320$
1M $Each Additional Line 1 EA -$ 0.140$ 108.000$ 0.236$ 0.092$ 193.370$ 0.150$ No Bid 0.210$
Size: 10" x 15"
Quantity Per Job Bid Price Typesetting
500 $Up To Four (4) Lines 1 EA 5.000$ 0.210$ 90.000$ 0.359$ 0.116$ 279.480$ 0.246$ No Bid 0.390$
1M $Each Additional Line 1 EA -$ 0.170$ 145.000$ 0.282$ 0.118$ 517.950$ 0.189$ No Bid 0.260$
Size: 12" x 15-1/2"
Quantity Per Job Bid Price Typesetting
500 $Up To Four (4) Lines 1 EA 5.000$ 0.240$ 110.000$ 0.451$ 0.320$ 337.460$ 0.270$ No Bid 0.440$
1M $Each Additional Line 1 EA -$ 0.200$ 185.000$ 0.347$ 0.260$ 492.480$ 0.203$ No Bid 0.300$
#10/24 White Wove, Printed One (1) Side, Black Ink, Camera Ready
Quantity Per Job Bid Price Typesetting Estimated Annual Usage 175,000
500 $Up To Four (4) Lines 1 EA 5.000$ 0.090$ 30.000$ 0.171$ 0.048$ 57.090$ 0.140$ 0.080$ 0.170$
1M $Each Additional Line 1 EA -$ 0.060$ 39.000$ 0.106$ 0.048$ 72.720$ 0.085$ 0.060$ 0.100$
#10/24 Bond 25% Cotton, Printed One (1) Side, Black Ink, Camera Ready
Quantity Per Job Bid Price Typesetting Estimated Annual Usage 10,500
500 $Up To Four (4) Lines 1 EA 5.000$ 0.170$ 60.000$ 0.256$ 0.148$ 84.710$ 0.246$ 0.100$ 0.240$
1M $Each Additional Line 1 EA -$ 0.130$ 90.000$ 0.190$ 0.148$ 90.200$ 0.165$ 0.060$ 0.170$
Reflex Blue Ink
#10/24 With Window, Standard Placement, Printed One (1) Side, Black Ink, Camera Ready
Quantity Per Job Bid Price Typesetting Estimated Annual Usage 75,000
500 $Up To Four (4) Lines 1 EA 5.000$ 0.110$ 33.000$ 0.178$ 0.054$ 65.050$ 0.144$ 0.080$ 0.190$
1M $Each Additional Line 1 EA -$ 0.080$ 42.000$ 0.108$ 0.054$ 78.150$ 0.088$ 0.060$ 0.100$
Pantone 294 Blue
SUBTOTAL CATEGORY C 35.000$ 2.100$ 1,180.000$ 3.524$ 1.678$ 2,662.660$ 2.491$ 0.570$ 3.390$
CATEGORY D RACK BROCHURES
5000 Rack Brochure #1 12 x 19 4 x 9 6 Letter 1 EA 1,395.000$ 0.220$ 0.373$ 0.110$ 2,125.000$ 0.071$ No Bid 0.080$
5000 Rack Brochure #2 16 x 9 4 x 9 4 Double Gate 1 EA 995.000$ 0.190$ 0.256$ 0.140$ 2,025.000$ 0.129$ No Bid 0.140$
Stock Options Ink Options
4/4 (process/process)
#80 & 100# Gloss 2/2 (PMS/PMS)
80# & 100# Text Coated One color 1/2
80# & #100 Cover Uncoated
Booklets
2500 Booklet #1 11 x 8.5 5.5 x 8.5 8 & Cover Half/Saddle Stitch 1 EA 1,295.000$ 0.600$ 0.577$ 0.320$ 3.000$ 0.280$ 0.250$ 0.370$
2500 Booklet #2 11 x 8.5 5.5 x 8.5 20 & Cover Half/Saddle Stitch 1 EA 1,895.000$ 1.350$ 1.030$ 0.650$ 6.250$ 0.445$ 0.540$ 0.640$
2500 Booklet #3 11 x 8.5 5.5 x 8.5 28 & Cover Half/Saddle Stitch 1 EA 2,695.000$ 1.730$ 1.260$ 0.750$ 8.750$ 0.477$ 0.730$ 0.870$
2500 Booklet #4 12 x 9 6 x 9 20 & Cover Half/Saddle Stitch 1 EA 2,795.000$ 0.920$ 1.500$ 0.720$ 6.350$ 0.474$ No Bid 0.670$
2500 Booklet #5 10 x 11.5 5 x 11.5 12 & Cover Half/Saddle Stitch 1 EA 1,995.000$ 0.940$ 1.470$ 0.750$ 6.500$ 0.447$ 0.350$ 0.670$
Stock Options Stock Options Cover Ink Options
70# & 80# Text Gloss 80# 100# Cover /Uncoated 4/4 (process/process)
80#, 100# Cover /Uncoated 3/3 (2PMS & Black/2PMS & Black)
70# & 80# Text Uncoated 2/2 (PMS/PMS)
1/1 (Black/Black)
Newsletters
500 Newsletter #1 17 x 11 8.5 x 11 4 Half 1 EA 295.000$ 0.610$ 0.499$ 0.250$ 1.000$ 0.199$ No Bid 0.560$
500 Newsletter #2 17 x 11 8.5 x 11 6 Half/(Insert)1 EA 375.000$ 0.760$ 0.818$ 0.310$ 2.200$ 0.338$ No Bid 0.890$
500 Newsletter #3 17 x 11 8.5 x 11 8 Half 1 EA 795.000$ 0.950$ 1.060$ 0.480$ 2.000$ 0.356$ No Bid 1.130$
500 Newsletter #4 17 x 11 8.5 x 11 8 Half/Saddle Stitch 1 EA 845.000$ 0.950$ 1.120$ 0.550$ 2.400$ 0.356$ No Bid 1.230$
Stock Options Ink Options
80# & 100# Gloss, Uncoated 4/4 (process/process)
3/3 (2PMS & Black/2PMS & Black)
1/2 (Black)
Posters
250 Poster #1 12 x 14 12 x 14 2 1 EA 137.500$ 0.420$ 0.423$ 0.210$ 6.900$ 0.660$ No Bid 0.590$
250 Poster #2 11 x 17 11 x 17 2 1 EA 137.500$ 0.420$ 0.390$ 0.230$ 6.900$ 0.668$ 1.190$ 0.580$
250 Poster #3 12 x 18 12 x 18 2 1 EA 137.500$ 0.420$ 0.415$ 0.250$ 6.900$ 0.676$ 1.220$ 0.590$
Stock Options Ink Options
100# Text Gloss 4/4 (process/process)
100# Text
Uncoated 3/3 (2PMS & Black/2PMS & Black)
80# Cover Gloss 2/2 (PMS/PMS)
100# Cover Uncoated
Catalogs
5000 Catalog #1 17 x 11 8.5 x 11 12 & Cover Half/Saddle Stitch 1 EA 2,995.000$ 0.840$ 0.902$ 0.650$ 4.250$ 0.323$ 0.480$ 0.320$
5000 Catalog #2 17 x 11 8.5 x 11 20 & Cover Half/Saddle Stitch 1 EA 3,995.000$ 1.370$ 1.290$ 0.770$ 7.100$ 0.435$ 0.710$ 0.540$
5000 Catalog #3 17 x 11 8.5 x 11 44 & Cover Half/Saddle Stitch 1 EA 9,495.000$ 2.850$ n/a 1.230$ 15.600$ 0.792$ 1.760$ 0.890$
5000 Catalog #4 17 x 11 8.5 x 11 80 & Cover Half/Saddle Stitch 1 EA 15,950.000$ 4.580$ n/a 2.970$ 22.250$ 1.254$ 3.610$ 1.360$
Calendar
500 Calendar #1 17 x 11 8.5 x 11 24 & Cover
Half/Saddle Stitch
& Drill 1 Hole 1/4
Inch 1 EA 2.490$ 6.550$ 3.037$ 3.950$ 3.880$
Stock Options Text Stock Options Cover Ink Options
3 of 5
16.E.3.a
Packet Pg. 915 Attachment: 13-6149Tab_Sheet_20180426153354.778_X (5477 : Recommendation to extend solicitation
PS: Rhonda Cummings ITB 13-6149
Printing and Copying
Notices Sent: 241
Packages Downloaded: 55
Bids Received: 9
Addendum #8 Bid Form
Spreadsheet EST USAGE PAGES FOLD/FINISH QTY UNIT UNIT
PRICE
Cecils Copy
Express
The Print
Shop
Ray Lepar
Printing
Naples Print
Source
Panther
Printing Staples Intech Universal
Commerce
Presstige
Printing DESCRIPTION
60# & 70# &
80# Uncoated
Text 80#, 100# Dull, Gloss Coated 4/4 (process/process)
80# & 100# Uncoated
3/3 (2PMS & Black/2PMS &
Black)1,995.000$ 8.600$
70#, 80# & 100" Gloss Text 2/2 (PMS/PMS) Also 1/2 Black
Door Hangers
2500 Door Hanger #1 4.25 x 11 4.25 x 11 2 1" Circle w/ Diagonal Slit 1 EA 0.110$ 0.153$ 0.120$ 0.950$ 0.205$ 0.240$
Stock Options Ink Options
100# Uncoated White Text 4/4 (process/process)395.000$ 0.170$
Wausau Exact
Brights 65#
Cover (or similar)1/1 (Black/Black)225.000$ 0.080$
CAT Schedules
500 English Weekday 17 x 11 2.8125 x 5.6875 2
Accordian Parallel
w/ 17, then right 1 EA 395.000$ n/a n/a 1.470$ 441.840$ 0.846$ No Bid 0.520$
500 English Sunday 17 x 11 2.8125 x 5.6875 3
Accordian Parallel
w/ 17, then right 1 EA 395.000$ n/a n/a 2.240$ 589.120$ 0.846$ No Bid 0.520$
500 Spanish Weekday 17 x 11 2.8125 x 5.6875 4
Accordian Parallel
w/ 17, then right 1 EA 395.000$ n/a n/a 1.470$ 785.490$ 0.846$ No Bid 0.520$
500 Spanish Sunday 17 x 11 2.8125 x 5.6875 5
Accordian Parallel
w/ 17, then right 1 EA 395.000$ n/a n/a 2.240$ 1,045.000$ 0.846$ No Bid 0.520$
Stock Options Ink Options
80# Gloss Text 4/4 (process/process)
CAT Tickets
20000 4 1/8 x 2 3/8 4 1/8 x 2 3/8 2 1 EA 595.000$ 0.030$ 0.480$ 0.015$ 0.170$ 0.016$ No Bid 0.010$
Stock Options Ink Options
70# Coated Text 4/0 (process/0)68.500$ 76.000$ 31.250$ 96.890$ 470.000$ No Bid 103.000$
Press Book
1 per qtr 17 x 11 8.5 x 11 500 Spiral Bound 1 EA n/a
Stock Options Ink Options
70# Uncoated Text 4/0 250 pages 45.500$
1/0 (black) 250 pages 20.500$
Maps
500 25.5 x 32.25 8.5 x 10.75 2
Letter fold parallel
then right angle
wrap 1 EA n/a n/a 1.290$ 1,333.000$ 1,970.000$ No Bid 3.650$
Stock Options Ink Options
80# Uncoated Text 4/4 (process/process)
SUBTOTAL CATEGORY D 53,147.000$ 20.260$ 98.616$ 53.925$ 8,557.360$ 2,455.022$ 10.840$ 108.990$
CATEGORY E BUSINESS CARDS
3-1/2 x 2, 80# Lynx Opaque Cover Smooth, White, Printed Two Sides Estimated Annual Usage: 35,000
Quantity Per Job Bid Price Typesetting
500 $Up to 4 lines 1 EA 0.090$ 0.780$ 0.150$ 157.750$ 0.138$ 0.110$ 0.070$
1M $Develop QR Code 1 EA 0.050$ 0.580$ 0.090$ 185.450$ 0.079$ 0.080$ 0.050$
3-1/2 x 2, White, Printed One (1) Side, 4 Color Estimated Annual Usage: 1,000
Quantity Per Job Bid Price Typesetting
500 $Up to 4 lines 1 EA 0.090$ 0.630$ 0.130$ 99.340$ 0.178$ 0.150$ 0.060$
1M $Develop QR Code 1 EA 0.050$ 0.460$ 0.080$ 108.000$ 0.099$ 0.080$ 0.040$
3-1/2 x 2, White, 80# Lynx Opaque Cover Smooth, Printed One (1) Side, Black Estimated Annual Usage: 1,000
Quantity Per Job Bid Price Typesetting
500 $$Up to 4 lines 1 EA 0.110$ 0.250$ 0.070$ 80.230$ 0.118$ 0.040$ 0.050$
1M $Develop QR code 1 EA 0.060$ 0.320$ 0.050$ 85.430$ 0.069$ 0.030$ 0.030$
SUBTOTAL CATEGORY E 0.450$ 3.020$ 0.570$ 716.200$ 0.681$ 0.490$ 0.300$
CATEGORY F CARBONLESS FORMS
8-1/2 X 11, 2 Part
Carbonless, Pre-
Collated, Standard
Sequence, White-
Canary, Printed One (1)
Side, Black Ink, and
Camera Ready Estimated Annual Usage: 3,000
Quantity Per Job Bid Price Typesetting
1M $1 EA 0.080$ 85.000$ 0.168$ 0.129$ 184.980$ 0.170$ 0.460$ 0.160$
2M $1 EA 0.070$ 150.000$ 0.130$ 0.107$ 274.510$ 0.117$ 0.560$ 0.130$
8-1/2 x 11, Two Part
Carbonless, Pre-Estimated Annual Usage: 45,000
Quantity Per Job Bid Price Typesetting
1M $1 EA 0.090$ 98.000$ 0.227$ 0.150$ 197.480$ 0.226$ 0.460$ 0.180$
2M $1 EA 0.080$ 175.000$ 0.174$ 0.094$ 287.020$ 0.152$ 0.290$ 0.150$
5M $1 EA 0.060$ 350.000$ 0.151$ 0.116$ 558.740$ 0.107$ 0.180$ 0.110$
8-1/2 x 5-1/2, 2 Part
Carbonless, Pre-Estimated Annual Usage: 7,000
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Packet Pg. 916 Attachment: 13-6149Tab_Sheet_20180426153354.778_X (5477 : Recommendation to extend solicitation
PS: Rhonda Cummings ITB 13-6149
Printing and Copying
Notices Sent: 241
Packages Downloaded: 55
Bids Received: 9
Addendum #8 Bid Form
Spreadsheet EST USAGE PAGES FOLD/FINISH QTY UNIT UNIT
PRICE
Cecils Copy
Express
The Print
Shop
Ray Lepar
Printing
Naples Print
Source
Panther
Printing Staples Intech Universal
Commerce
Presstige
Printing DESCRIPTION
Quantity Per Job Bid Price Typesetting
1M $1 EA 0.050$ 52.000$ 0.123$ 0.089$ 151.890$ 0.131$ 0.320$ 0.090$
2M $1 EA 0.040$ 88.000$ 0.920$ 0.073$ 205.150$ 0.090$ 0.200$ 0.070$
3M $1 EA 0.030$ 125.000$ 0.870$ 0.061$ 366.970$ 0.076$ 0.150$ 0.060$
8-1/2 x 11, 3 Part
Carbonless, Pre-Estimated Annual Usage: 2,000
Quantity Per Job Bid Price Typesetting
1M $1 EA 0.120$ 138.000$ 0.327$ 0.220$ 282.400$ 0.212$ 0.530$ 0.270$
8-1/2 x 11, 3 Part
Carbonless, Pre-Estimated Annual Usage: 8,000
Quantity Per Job Bid Price Typesetting
1M $1 EA 0.100$ 132.000$ 0.247$ 0.190$ 269.920$ 0.212$ 0.530$ 0.200$
2M $1 EA 0.090$ 245.000$ 0.206$ 0.167$ 407.260$ 0.156$ 0.360$ 0.180$
8-1/2 x 14, 3 Part
Carbonless, Pre-Estimated Annual Usage: 5,000
Quantity Per Job Bid Price Typesetting
1M $1 EA 0.130$ 156.000$ 0.276$ 0.215$ 271.370$ 0.265$ 0.670$ 0.260$
2M $1 EA 0.100$ 291.000$ 0.235$ 0.182$ 418.150$ 0.203$ 0.460$ 0.210$
8-1/2 x 14, 4 Part
Carbonless Pre-Estimated Annual Usage: 1,000
Quantity Per Job Bid Price Typesetting
1M $1 EA 0.170$ 199.000$ 0.391$ 0.235$ 353.740$ 0.303$ 0.780$ 0.450$
8-1/2 x 11, 4 Part
Carbonless, Pre-Estimated Annual Usage: 4,000
Quantity Per Job Bid Price Typesetting
1M $1 EA 0.190$ 196.000$ 0.425$ 0.246$ 381.250$ 0.303$ 0.780$ 0.350$
2M $1 EA 0.150$ 0.356$ 0.212$ 596.340$ 0.233$ 0.560$ 0.300$
5M $1 EA 0.090$ 0.315$ 0.120$ 789.500$ 0.186$ 0.420$ 0.250$
8 x 5, Two Part
Carbonless Pre-Estimated Annual Usage: 10,500
Quantity Per Job Bid Price Typesetting
1M $1 EA 0.040$ 50.000$ 0.123$ 0.090$ 161.430$ 0.131$ No Bid 0.200$
8 x 10, Two Part
Carbonless, Pre-Estimated Annual Usage: 3,000
Quantity Per Job Bid Price Typesetting No Bid
1M $1 EA 0.080$ 85.000$ 0.168$ 0.130$ 184.980$ 0.180$ No Bid 0.140$
2M $1 EA 0.070$ 150.000$ 0.130$ 0.107$ 274.450$ 0.123$ No Bid 0.120$
SUBTOAL CATEGORY F -$ 1.830$ 2,765.000$ 5.962$ 2.931$ 6,617.530$ 3.576$ 7.710$ 3.880$
CATEGORY G MISCELLANEOUS ITEMS
Typesetting Charge 35.000$
Copying Only/Camera Ready Art
8.5 x 5.5 one side 250 copies 250 EA 0.017$ 0.010$ 6.000$ 0.310$ 0.025$ 5.000$ 0.014$ 10.000$
500 copies 500 EA 0.017$ 0.010$ 7.000$ 0.210$ 0.020$ 10.000$ 0.014$ 15.000$
1000 copies 1000 EA 0.017$ 0.010$ 13.000$ 0.160$ 0.015$ 20.000$ 0.014$ 25.000$
1500 copies 1500 EA 0.017$ 0.010$ 19.000$ 0.140$ 0.012$ 30.000$ 0.014$ 38.000$
2000 copies 2000 EA 0.017$ 0.010$ 26.000$ 0.140$ 0.010$ 40.000$ 0.014$ 50.000$
8.5 x 11 two sided 250 copies 250 EA 0.033$ 0.015$ 12.500$ 0.312$ 0.030$ 10.000$ 0.014$ 15.000$
500 copies 500 EA 0.033$ 0.015$ 25.000$ 0.312$ 0.025$ 20.000$ 0.014$ 30.000$
1000 copies 1000 EA 0.033$ 0.015$ 50.000$ 0.312$ 0.020$ 40.000$ 0.014$ 59.000$
1500 copies 1500 EA 0.033$ 0.015$ 75.000$ 0.248$ 0.015$ 60.000$ 0.014$ 74.000$
2000 copies 2000 EA 0.033$ 0.015$ 100.000$ 0.248$ 0.015$ 80.000$ 0.014$ 98.000$
11 x 17 - one side 250 copies 250 EA 0.080$ 0.012$ 20.000$ 0.393$ 0.040$ 9.000$ 0.014$ 22.000$
500 copies 500 EA 0.080$ 0.012$ 40.000$ 0.393$ 0.035$ 17.500$ 0.014$ 43.000$
1000 copies 1000 EA 0.080$ 0.012$ 80.000$ 0.393$ 0.030$ 35.000$ 0.014$ 86.000$
1500 copies 1500 EA 0.080$ 0.012$ 120.000$ 0.354$ 0.025$ 52.500$ 0.014$ 100.000$
2000 copies 2000 EA 0.080$ 0.012$ 160.000$ 0.354$ 0.020$ 70.000$ 0.014$ 200.000$
SUBTOAL CATEGORY G 0.650$ 0.185$ 753.500$ 4.279$ 0.337$ 499.000$ -$ 0.210$ 865.000$
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#13-6149
1
INVITATION TO BID
Date: November 26, 2013
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
(239) 252-8941 (Telephone)
(239) 252-6700 (FAX)
RhondaCummings@colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: #13-6149 Printing and Copying Service
As requested by various departments, the Collier County Board of County
Commissioners Purchasing Department has issued this ITB for the purpose of obtaining
fair and competitive responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre-ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. All
responses to questions will be posted on the website with electronic notification to all
prospective vendors.
We look forward to your participation in Collier County’s competitive procurement
process.
cc: Lavay Hetzel, Graphics Specialist, Communications and Customer Relations
Note: All ITB responses submitted must include one (1) original labeled MASTER,
along with one (1) exact duplicate copies, including all required forms.
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Invitation to Bid
Index
Public Notice .............................................................................................................................. 3
Exhibit I: Scope of Work, Specifications and Response Format ............................................... 4
Exhibit II: General Bid Instructions ............................................................................................ 9
Exhibit III: Standard Purchase Order Terms and Conditions ....................................................15
Exhibit IV: Additional ITB Terms and Conditions ......................................................................18
Attachment 1: Vendor Submittal - Vendor’s Non-Response Statement ....................................25
Attachment 2: Vendor’s Check List ..........................................................................................26
Attachment 3: Vendor Submittal - Bid Response Form ............................................................27
Attachment 4: Vendor Submittal – Local Vendor Preference Affidavit .......................................29
Attachment 5: Vendor Submittal – Immigration Affidavit ............................................................30
Attachment 6: Vendor Substitute W – 9 .....................................................................................31
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements ................................32
#13-6149
3
Public Notice
Sealed bid responses for Solicitation 13-6149 Printing and Copying Services, will be
received electronically or manually only at the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112 until 2:00 PM, Collier County local time
on December 20, 2013. Solicitation responses received after the stated time and date will not be
accepted.
Solicitation #13-6149 Printing and Copying and Service
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department Online Bidding System website: www.colliergov.net/bid. All responses to questions
will be posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only
available for download from the Collier County Purchasing Department Online Bidding System
website noted herein. ITB Documents obtained from sources other than Collier County
Purchasing may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Joanne Markiewicz
Interim Purchasing/General Services Director
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the lobby of the Purchasing Building on November 26,
2013.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the various Collier County Departments (hereinafter, the “Division or Department”),
the Collier County Board of County Commissioners Purchasing Department (hereinafter, “County”)
has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bids from interested and
qualified firms in accordance with the terms, conditions and specifications stated or attached. The
Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications stated.
The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
This is a request to provide all color and commercial printing services for Collier County. Historically,
County departments have spent approximately $116,800.00 annually.
Background
This procurement was previously done as a request for proposal. Since the last solicitation, there
has been significant data collected to warrant this solicitation as an invitation to bid. Collier County
has combined all of its printing needs as Collier has established its brand. All printing matches the
Collier County Graphic Standards Manual and all proofs are signed off as approved by the using
department and Collier County Graphic Specialist. The specifications for all of the printing described
herein are attached at Exhibit II – Specifications.
Awarded vendors will be expected to have templates of the standard reprint type of items i.e.
business cards, pads, letterhead on their website available for Collier County Staff to order after
entering required information to be printed.
Detailed Scope of Work
The Contractor, at a minimum, must achieve the requirements of the Specifications or Scope of Work
stated herein. Additionally, Proposers may also propose alternate solutions to achieve the
requirements of the Scope of Work.
CATEGORY “A”
These specifications are intended to provide the information by which prospective proposer’s may
understand the requirements of Collier County relative to furnishing and delivering copying services
for the Collier County Board of County Commissioners agenda.
Delivery: The contractor shall have the ability to download the Agenda PDF packet from the
County’s website, or provide an FTP site where the Agenda PDF packet can be uploaded on a bi-
weekly (or weekly) basis between the hours of 7 p.m. to 9 p.m. Wednesday. The finished product
shall be returned no later than 4:00 p.m. on the next day, Thursday. The price shall include delivery
to, Communications and Customer Relations Department, 1st Floor, Harmon Turner Building, 3299
East Tamiami Trail, Suite 102, Naples, Florida 34112.
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Copy: The contractor must proof completed job to verify that the item and page number is in
sequence. Also, the contractor shall check print quality for smudged or lop-sided pages. The number
of “sets” may vary throughout the year; the required quantity may go up or down.
The agenda consists of three (3) parts:
First Part 80 sets Index Only: 8 ½ x 11, 20# white, copied on one
side and stapled. Approximately 700 sheets
copied per agenda.
Second Part 60 sets Index, Executive Summaries and Backup
Material: 8 ½ x 11, 20# white and blue stock
and one and two sided copying throughout, 3-
hole punched. Each part separated by chip-
board. Approximately 40,000 to 90,000 sheets
copied per agenda and approximately 7,000 to
15,000 sheets of blue stock.
Third Part 10 sets Index (1st part) and Executive Summaries (2nd
part): 8 ½ x 11, 20# white, copied one side.
Each part separated by colored paper. Number
of sheets may vary from week-to-week. These
sets consist of one copy each of 1st part and 2nd
part.
It is imperative that the vendor meet the deadlines listed in the specifications for the copying
of the agenda for the Collier County Board of County Commissioners. The contractor must
provide a 24 hour contact number and person to respond to requests.
Color Copying:
Color copying will be no larger than a 8.5 x 11 sheet. Colors will not have faded or washed out
appearance.
CATEGORY “B”
This group will consist of all cut sheet flat printing (not copying) per attached specifications and bid
form sheet attached under required submittals. All lay-outs will be to Collier County Standards
Manual. All Proof approvals must have two mandatory approvals: User area and Collier County
Graphic Specialist. There will be no exceptions to this requirement.
CATEGORY “C”
This group will consist of all envelopes, sizes, and color. All will be to specifications and bid form
sheet on the attached under required submittals. Printing is a combination of one color, two color or
four color. Specifications will be to Collier County Standards Manual. All Proof approvals must have
two mandatory approvals: User area and Collier County Graphic Specialist. There will be no
exceptions to this requirement.
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CATEGORY “D”
This group will consist of all color printing for Collier County Executives. All brochures, booklets,
posters (sizes are varied), labels, door knockers etc will be printed under this category. All printing
that has color will be fall under this category. Specifications are attached under required submittals
and cost estimate. Vendors must understand that the stock, and the sizes listed will be the only used
under this contract. Quantities are estimates and may change plus or minus. New items may be
designed that will and must be to the Collier County Standards Manual. All Proof approvals must have
two mandatory approvals: User area and Collier County Graphic Specialist. There will be no
exceptions to this requirement.
CATEGORY “E”
This group will consist of two color business cards with two pantone color on the face of the card
(front) and one pantone color on the back of the card.
CATEGORY “F”
This group will consist of all forms printing for Collier County. The parts will vary from one to six.
Printing is a combination of one two colors. The paper is a combination of NCR carbonless paper.
CATEGORY “G”
Specialty printing items will include all other items not identified under categories A – F. Examples of
specialty items are tickets and labels. Specialty items such as pens, mugs, balloons, etc. are not
included in this category. This includes only flat printing.
Providing templates on a website that can only be accessed by authorized Collier County employees
with proper authorization. Vendors will base cost per the contract and delivery within 48hrs. Template
example: Business Cards will be on website, Collier County authorized agent will access the site fill in
the required information, (name, title, telephone number, Cell Number, Fax Number). Nothing else
can be changed on the template. Be able to accept Visa or MasterCard for payment. Have all
templates approved by Collier County Graphics Specialist. All proofs must be approved by both the
user and Collier County Graphic Specialist. Nothing will be printed without the approval of the Collier
County Graphic Specialist. Anything invoiced for printing without the approval of the Graphic
Specialist will not be authorized for payment by Collier County.
Reporting Requirements
A Monthly report will be supplied electronically to the Collier County Graphic Specialist and the
Purchasing Department summarizing the current months printing by department and also show a year
to date of all forms printed and dollars.
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
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7
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids/projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County’s Purchasing Department reserves the right to clarify a vendor’s proposal prior to
the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in
accordance with the following methodology:
• The bid will be awarded by category to multiple vendors in each category.
• Any item that does not appear in the specifications will be quoted among all vendors.
• Collier County reserves the right to select one, or more than one suppliers, however, it is the
intent to select multiple awards.
• The contract will be in the form of a standard County Purchase Order.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for one (1) year with three (3 one
year renewal options.
Prices shall remain firm for the initial term of this contract. Price adjustments are dependent upon
the consumer price index (CPI) over the past twelve (12) months, budget availability and program
manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event Date
Issue Solicitation Notice November 26, 2013
Last Date for Receipt of Written Questions December 13, 2013,
4:00 p.m., Naples
Local Time
Solicitation Deadline Date and Time December 20, 2013
2:00 p.m., Naples
Local Time
Anticipated Evaluation of Submittals January 2 - 6, 2014
Anticipated Board of County Commissioner’s Contract
Approval Date
January 28, 2014
Vendor Required Documents
• Attachment 2: Vendor’s Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
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8
• Attachment 6: Vendor Substitute W-9
• Attachment 7: Insurance and Bonding Requirement
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9
Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the “ITB”, or “Bid”) with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will
hereinafter be referred to as the “Vendor”
All bids must be submitted on the Bid form furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Product
Manufacturer’s name, brand name and/or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and/or
design required, and is in no way intended to prohibit the bidding of other manufacturer’s items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
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5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled “EXCEPTIONS TO SPECIFICATIONS.” Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor’s exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting
a bid response, please make sure that you have read all, understood clearly and complied
completely with any changes stated in the addenda as failure to do so may result in the rejection
of your submittal.
8. Bid Submission
All electronic bids shall be submitted online via the Collier County Purchasing Department Online
Bidding System: www.colliergov.net/bid.
All paper bids shall be submitted to the County Purchasing Director, Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as stated
in the Legal Notice. The County assumes no responsibility for bid responses received after the
due date and time, or at any office or location other than that specified herein, whether due to mail
delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid responses
shall be returned unopened, and shall not be considered for award.
Vendors must submit one (1) paper copy clearly labeled “Master,” List the Solicitation Number
and Title on the outside of the box or envelope. All bids sent by courier service must have the bid
number and title on the outside of the courier packet.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
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County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be
answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department Online Bidding System website. For
general questions, please call the referenced Procurement Strategist identified in the Public
Notice.
10. Protests
Any actual or prospective respondent to an Invitation to Bid, who has a serious and legitimate
issue with the ITB shall file a written protest with the Purchasing Director prior to the opening of
the bid or the due date for acceptance of bid. All such protests must be filed with the Purchasing
Director no later than 11:00 a.m. Collier County time on the advertised date for the opening of the
bid or the acceptance date for the Request for Proposals.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non-responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 87-25, and Collier County Resolution Number
2008-181 establishing and adopting the Collier County Purchasing Policy.
The Collier County Board of County Commissioners has adopted a Local Preference “Right to
Match” policy to enhance the opportunities of local businesses to receive awards of Collier County
purchases.
A “local business” is defined as a business that has a valid Business Tax Receipt, formerly known
as an Occupational License issued by either Collier or Lee County for a minimum of one (1) year
prior to a Collier County quote or proposal submission that authorizes the business to provide the
commodities or services to be purchased, and a physical business address located within the
limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical
address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well-being of either Collier or Lee County in a
verifiable and measurable way. This may include, but not be limited to, the retention and
expansion of employment opportunities, the support and increase to either Collier or Lee County's
tax base, and residency of employees and principals of the business within Collier or Lee County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their
quote or proposal to be eligible for consideration as a "local business" under this section.
When a qualified and responsive non-local business submits the lowest price quote, and the quote
submitted by one or more qualified and responsive local businesses is within ten percent (10%) of
the price submitted by the non-local business, then the local business with the apparent lowest
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quote offer (i.e. the lowest local vendor) shall have the opportunity to submit an offer to match the
price(s) offered by the overall lowest, qualified and responsive vendor. In such instances, staff
shall first verify if the lowest non-local vendor and the lowest local vendor are in fact qualified and
responsive vendors.
Next, the Purchasing Department shall determine if the lowest local vendor meets the
requirements of Section 287.087 F.S.
If the lowest local vendor meets the requirements of 287.087, F.S., the Purchasing Department
shall invite the lowest local vendor to submit a matching offer to the Purchasing Department which
shall be submitted within five (5) business days thereafter. If the lowest local vendor submits an
offer that fully matches the lowest quote from the lowest non-local vendor tendered previously,
then award shall be made to the local vendor. If the lowest local vendor declines or is unable to
match the lowest non local quote price(s), then award will be made to the lowest overall qualified
and responsive vendor. If the lowest local vendor does not meet the requirement of Section
287.087 F.S. and the lowest non-local vendor does, award will be made to the vendor that meets
the requirements of the referenced state law.
Vendor must complete and submit with its quote response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Vendor to submit this Affidavit with their quote response will
preclude said Vendor from being considered for local preference under this solicitation.
A Vendor who misrepresents the Local Preference status of its firm in a quote submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with any of the competing vendors
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
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shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If
the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence
and the executed affidavit the bidder’s / vendor’s proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the “Exceptions to the program” clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify)
program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session.
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Award shall be made in a manner consistent with the County’s Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the “Protest Policy” is available at the office of the Purchasing Director.
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Exhibit III: Standard Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of issuance.
2. Acceptance and Confirmation
This Purchase Order (including all documents
attached to or referenced therein) constitutes
the entire agreement between the parties, unless
otherwise specifically noted by the COUNTY on
the face of this Purchase Order. Each delivery of
goods and/or services received by the COUNTY
from VENDOR shall be deemed to be upon the
terms and conditions contained in this Purchase
Order.
No additional terms may be added and Purchase
Order may not be changed except by written
instrument executed by the COUNTY. VENDOR
is deemed to be on notice that the COUNTY
objects to any additional or different terms and
conditions contained in any acknowledgment,
invoice or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance or
payment for any delivery of goods and/or
services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered hereunder
shall be received subject to the COUNTY’S
inspection and approval and payment therefore
shall not constitute acceptance. All payments are
subject to adjustment for shortage or rejection.
All defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction at
VENDOR’S expense.
To the extent that a purchase order requires a
series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and/or services provided early in
the term of the Purchase Order are
non-conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must be
suitably packed and prepared to secure the
lowest transportation rates and to comply
with all carrier regulations. Risk of loss of
any goods sold hereunder shall transfer to
the COUNTY at the time and place of
delivery; provided that risk of loss prior to
actual receipt of the goods by the COUNTY
nonetheless remain with VENDOR.
b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
specifically stated in this Purchase Order.
Unless otherwise provided in Purchase
Order, no invoices shall be issued nor
payments made prior to delivery. Unless
freight and other charges are itemized, any
discount will be taken on the full amount of
invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container must
be consecutively numbered and marked to
show this Purchase Order number. The
container and Purchase Order numbers must
be indicated on bill of lading. Packing slips
must show Purchase Order number and
must be included on each package of less
than container load (LCL) shipments and/or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR’S expense that is not marked with
Purchase Order numbers. VENDOR agrees
to declare to the carrier the value of any
shipment made under this Purchase Order
and the full invoice value of such shipment.
d) All invoices must contain the Purchase Order
number and any other specific information as
identified on the Purchase Order. Discounts
of prompt payment will be computed from the
date of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise known as
the “Local Government Prompt Payment
Act,” and, pursuant to the Board of County
Commissioners Purchasing Policy.
5. Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet delivery
schedules or deliver within a reasonable time, as
interpreted by the COUNTY in its sole judgment,
shall entitle the COUNTY to seek all remedies
available to it at law or in equity. VENDOR
agrees to reimburse the COUNTY for any
expenses incurred in enforcing its rights.
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VENDOR further agrees that undiscovered
delivery of nonconforming goods and/or services
is not a waiver of the COUNTY’S right to insist
upon further compliance with all specifications.
6. Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities
and delivery schedules within the general scope
of this Purchase Order. Should any such change
increase or decrease the cost of, or the time
required for performance of the Purchase Order,
an equitable adjustment in the price and/or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding the
foregoing, VENDOR has an affirmative obligation
to give notice if the changes will decrease costs.
Any claims for adjustment by VENDOR must be
made within thirty (30) days from the date the
change is ordered or within such additional
period of time as may be agreed upon by the
parties.
7. Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
specified by the COUNTY, and will be of
satisfactory material and quality production, free
from defects and sufficient for the purpose
intended. Goods shall be delivered free from any
security interest or other lien, encumbrance or
claim of any third party. These warranties shall
survive inspection, acceptance, passage of title
and payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable
laws, including but not limited to the Occupational
Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards
Act, as well as any law or regulation noted on the
face of the Purchase Order.
9. Advertising
No VENDOR providing goods and services to the
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the
COUNTY’S name or other identifying marks or
property without the prior written consent of the
COUNTY’S Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless the
COUNTY from any and all claims, including
claims of negligence, costs and expenses,
including but not limited to attorneys' fees, arising
from, caused by or related to the injury or death
of any person (including but not limited to
employees and agents of VENDOR in the
performance of their duties or otherwise), or
damage to property (including property of the
COUNTY or other persons), which arise out of or
are incident to the goods and/or services to be
provided hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all goods
sold or services performed under this Purchase
Order are: a) in compliance with applicable laws;
b) do not infringe any patent, trademark,
copyright or trade secret; and c) do not constitute
unfair competition.
VENDOR shall indemnify and hold harmless the
COUNTY from and against any and all claims,
including claims of negligence, costs and
expense, including but not limited to attorneys'
fees, which arise from any claim, suit or
proceeding alleging that the COUNTY’S use of
the goods and/or services provided under this
Purchase Order are inconsistent with VENDOR'S
representations and warranties in section 11 (a).
If any claim which arises from VENDOR'S breach
of section 11 (a) has occurred, or is likely to
occur, VENDOR may, at the COUNTY’S option,
procure for the COUNTY the right to continue
using the goods or services, or replace or modify
the goods or services so that they become
non-infringing, (without any material degradation
in performance, quality, functionality or additional
cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide
commercial insurance of such type and with such
terms and limits as may be reasonably
associated with the Purchase Order. Providing
and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
insurance policies shall be executed through
insurers authorized or eligible to write policies in
the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
this shall include the American with Disabilities
Act and all prohibitions against discrimination on
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the basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans’
status. Further, VENDOR acknowledges and
without exception or stipulation shall be fully
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be
amended. Failure by the awarded firm(s) to
comply with the laws referenced herein shall
constitute a breach of the award agreement and
the County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision may
be regarded by the COUNTY as a material and
substantial breach of the contract arising from
this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause beyond
their control, including, but without limitation to
war, strikes, civil disturbances and acts of nature.
When VENDOR has knowledge of any actual or
potential force majeure or other conditions which
will delay or threatens to delay timely
performance of this Purchase Order, VENDOR
shall immediately give notice thereof, including all
relevant information with respects to what steps
VENDOR is taking to complete delivery of the
goods and/or services to the COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order,
nor any money due or to become due without the
prior written consent of the COUNTY. Any
assignment made without such consent shall be
deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida sales
and use tax on real property, transient rental
property rented, tangible personal purchased or
rented, or services purchased (Florida Statutes,
Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
conditions of this Purchase Order, provided that
COUNTY has provided VENDOR with notice of
such breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed by
the laws of the State of Florida. The venue
for any action brought to specifically enforce
any of the terms and conditions of this
Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County,
Florida
b) Failure of the COUNTY to act immediately in
response to a breach of this Purchase Order
by VENDOR shall not constitute a waiver of
breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
deemed a waiver of any subsequent default
by VENDOR.
c) All notices under this Purchase Order shall
be sent to the respective addresses on the
face page by certified mail, return receipt
requested, by overnight courier service, or by
personal delivery and will be deemed
effective upon receipt. Postage, delivery and
other charges shall be paid by the sender. A
party may change its address for notice by
written notice complying with the
requirements of this section.
d) The Vendor agrees to reimbursement of any
travel expenses that may be associated with
this Purchase Order in accordance with
Florida Statute Chapter 112.061, Per Diem
and Travel Expenses for Public Officers,
employees and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract Documents
related to this Purchase Order, the terms of
the Contract Documents shall take
precedence over the terms of the Purchase
Order. To the extent any terms and /or
conditions of this Purchase Order duplicate
or overlap the Terms and Conditions of the
Contract Documents, the provisions of the
Terms and/or Conditions that are most
favorable to the County and/or provide the
greatest protection to the County shall
govern.
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and/or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
5. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 0% or more of the solicitation amount for said work.
6. Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor’s non-performance.
7. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
8. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and/or right-of-way for the purpose of inspection of any Vendor’s work operations.
This provision is non-negotiable by any department and/or Vendor.
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All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
9. Florida Wood Products
The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and
other forest products produced and manufactured in the State of Florida as long as the price,
fitness and quality are equal.
10. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119
(including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)),
ordinances, codes, rules, regulations and requirements of any governmental agencies.
11. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
12. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non-responsive. A Vendor with an office within Collier County is required to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license/registration will need to be renewed thereafter to remain “active” in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be
directed to the Tax Collector’s Office at (239) 252-2477.
13. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair/replace, to the County’s
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satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
10.
14. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the
individual and/or firm for cause.
15. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor’s invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement.
Payment methods include:
• Traditional – payment by check, wire transfer or other cash equivalent.
• Standard – payment by purchasing card. Collier County’s Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant
of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County’s credit card for transactions relating to this solicitation. The County will
entertain bids clearly stating pricing for standard payment methods. An additional separate
discounted price for traditional payments may be provided at the initial bid submittal if it is clearly
marked as an “Additional Cash Discount.”
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
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September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non-payment under the legal doctrine of “laches” as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt
Payment Act.” Collier County reserves the right to withhold and/or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
16. Survivability
Purchase Orders: The Consultant/Contractor/Vendor agrees that any Purchase Order that
extends beyond the expiration date of the original Solicitation #13-6149 will survive and remain
subject to the terms and conditions of that Agreement until the completion or termination of this
Purchase Order.
17. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County’s separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County’s separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and all work
performed on behalf of Collier County.”
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
#13-6149
22
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self-insured retentions or deductibles will be Vendor’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices
of expiration, cancellation, non-renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to
reimburse the County for such costs within thirty (30) days after demand, the County has the right
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
15. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency (CMA) policies.
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon
request from the Information Technology Department. All vendors will be required to adhere to IT
policies for access to the County network. Vendors are required to notify the County in writing
twenty-four (24) hours in advance as to when access to the network is planned. Included in this
request must be a detailed work plan with actions that will be taken at the time of access. The
County IT Department has developed a Technical Architecture Requirements Document that is
required to be filled out and submitted with your bid response. This document can be found on the
Collier County Purchasing Department website: www.colliergov.net/purchasing. On the left hand
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23
side of the menu, click on CC Technical Requirements. If this document is not submitted with your
bid response, your bid response may be deemed non-responsive.
16. Security and Background Checks
If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4) years.
17. Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right-of-Way, the Vendor shall provide
and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform
Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the
Florida Department of Transportation’s Design Standards (DS) on state roadways. These projects
shall also comply with Collier County’s Maintenance of Traffic Policy, #5807, incorporated herein
by reference. Copies are available through the Risk Management and/or Purchasing Departments
and are available on-line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar
with their requirements. Strict adherence to the requirements of the Maintenance of Traffic
(“MOT”) policy will be enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of
Award.
18. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County’s
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
19. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and/or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
“County Furnished Materials” and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and/or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and/or materials required for job including brand and/or model
number or type if applicable
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• Pricing and availability of goods and/or materials provided under Vendor’s agreements with
material suppliers
20. Grant Compliance
The purchase of any goods and/or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
21. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. If required, the Vendor shall supply a list of equipment and an hourly rate for
each. Hourly rates will commence once equipment arrives at the service site.
In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site. The County reserves the right to request and obtain documentation of the Vendor’s
cost, and to withhold payments until documentation is provided.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
All equipment must be new and of current manufacture in production at the time of ITB opening,
and carry standard warranties. At the time of delivery, at least two (2) complete shop repair
manuals and parts lists must be furnished with each type of equipment. Vendor must service all
equipment prior to delivery and/or acceptance by the County.
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Attachment 1: Vendor Submittal - Vendor’s Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 13-6149 Printing and Copying Services
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Other reason(s):
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Firm’s Complete Legal Name
__________________________________________________
Address
__________________________________________________
City, State, Zip
__________________________________________________
Telephone Number
__________________________________________________
FAX Number
__________________________________________________
Signature / Title
__________________________________________________
Type Name of Signature __________________________________ Date: ______
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Attachment 2: Vendor’s Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company’s E-Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: 13-6149 Printing and Copying Services
• Opening Date: December 20, 2013
13. The bid will be mailed or delivered in time to be received no later than the specified opening date
and time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature & Title
Date
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Attachment 3: Vendor Submittal - Bid Response Form
FROM: __________________________________
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: 13-6149 Printing and Copying Services
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued
purchase order or formal contract, to comply with the requirements in f ull in accordance with the
terms, conditions and specifications denoted herein, according to the following unit prices:
* * * SEE FOLLOWING PAGES * * *
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: _____% _____ Days; Net Days
Bid Response Form is electronic. Please input your prices online.
Bid Response is as follows:
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Purchasing Director for approval
within fifteen (15) days after being notified of an award.
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _______ day of
_______________, 20 in the County of ________________, in the State of ________.
Firm’s Complete Legal Name
__________________________________________________
Address
__________________________________________________
City, State, Zip
__________________________________________________
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
CCR # or CAGE Code
__________________________________________________
Telephone Number
__________________________________________________
FAX Number
__________________________________________________
Signature / Title
__________________________________________________
Type Name of Signature
__________________________________________________
Date
__________________________________________________
****************************************************************************************************
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm’s Complete Legal Name
__________________________________________________
Address
__________________________________________________
City, State, Zip
__________________________________________________
Contact Name
__________________________________________________
Telephone Number
__________________________________________________
FAX Number __________________________________________________
Email Address
__________________________________________________
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Attachment 4: Vendor Submittal – Local Vendor Preference Affidavit
Solicitation: 13-6149 Printing and Copying Service (Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
Collier County
Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy;
A “local business” is defined as a business that has a valid occupational license issued by either Collier or Lee
County for a minimum of one (1) year prior to a Collier County bid or proposal submission that authorizes the
business to provide the commodities or services to be purchased, and a physical business address located
within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic
development and well-being of either Collier or Lee County in a verifiable and measurable way. This may
include, but not be limited to, the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and principals of the business
within Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration as a "local business" under this section.
Vendor must complete the following information:
Year Business Established in Collier County or Lee County: ________
Number of Employees (Including Owner(s) or Corporate Officers):_________
Number of Employees Living in Collier County or Lee (Including Owner(s) or Corporate Officers):_______
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor’s submission being deemed not applicable.
Vendor Name: _________________________________________
Date: ________________________
Address in Collier or Lee County: _________________________________________________________
Signature: ____________________________________________
Title: ________________________
STATE OF FLORIDA
COLLIER COUNTY LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this __________ Day
of ______________, 20_____.
_____________________________________________
Notary Public
My Commission Expires: ________________________
(AFFIX OFFICIAL SEAL)
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Attachment 5: Vendor Submittal – Immigration Affidavit
Solicitation: 13-6149 Printing and Copying Services
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll
in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor /
Bidder’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of
the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor’s / Bidder’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of ________________, 20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Attachment 6: Vendor Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (includin g
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ___________________________________________________________________________________
(as shown on income tax return)
Business Name ___________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City _______________________________________________
State ______________________________________ Zip ________________________________________________
Telephone __________________ FAX ______________________ Email __________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip ______________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature ____________________________________________________
Date _____________________________
Title ________________________________________________________
Phone Number _____________________
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Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$500,000 Single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $__________ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
#13-6149
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Project Professional Liability $__________ Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. Thirty (30) Days Cancellation Notice required.
Vendor’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Vendor Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance Agency
_________________________________________________________________________
Agent Name
_______________________________________ Telephone Number _________________
1
ADDENDUM #1
Memorandum
Date: November 27, 2013
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #1 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
ADD: See Grant requirements. Complete Forms including, Lobbying, Debarment, and
DUNS and return with bid.
CLARIFICATION: Complete only the pricing portion of the Bid Spreadsheet. It is not
necessary to complete the pricing information on the Bid Specifications pages.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Enc: 4
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #2
Memorandum
Date: November 27, 2013
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #2 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
ADD: Complete DBE Participation form and return with bid.
CLARIFICATION: Complete only the pricing portion of the Bid Spreadsheet. It is not
necessary to complete the pricing information on the Bid Specifications pages.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Enc: 1
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #3
Memorandum
Date: December November 27, 2013
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #3 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from December 20, 2013 at 2:00 PM to January 15, 2014 at 3:30 PM.
EXTEND: Question and Answer period to January 8, 2014 at 4:00 PM
CLARIFICATION: A new spreadsheet and clarification of the bid specifications will be forthcoming
in Addendum #4. Addendum #4 is being prepared as of this writing and should be in place no later
than January 6, 2014.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #5
Memorandum
Date: January 17, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #5 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from to January 22, 2014 at 2:30 PM. January 31, 2014 at 2:30 PM.
EXTEND: Question and Answer period to January 24, 2014 at 4:00 PM
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #5
Memorandum
Date: January 17, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #5 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from to January 22, 2014 at 2:30 PM. January 31, 2014 at 2:30 PM.
EXTEND: Question and Answer period to January 24, 2014 at 4:00 PM
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #6
Memorandum
Date: January 29, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #6 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from to January 31, 2014 at 2:30 PM to February 20, 2014 at 2:30
PM
EXTEND: Question and Answer period to January 24, 2014 at 4:00 PM to February 10, 2014 at
4:00 PM
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #7
Memorandum
Date: February 12, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #7 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from to February 20, 2014 at 2:30 PM to February 28, 2014 at 2:30
PM
EXTEND: Question and Answer period to February 10, 2014 at 4:00 PM to February 20, 2014 at
4:00 PM
REPLACE: Bid form with new Bid Form Spreadsheet. Do not submit previous bid
document, submit the new form.
NOTE: Prior to bidding Class A items, please visit Purchasing Department, 3327 Tamiami
Trail East, Naples, FL 34116 to review the Board of County Commissioners Agenda packet.
There is no need to make an appointment to review these documents. They will be on the
right hand corner of Rhonda Cummings desk for your review. However, you must sign a
form that will be next to the document to let us know that you have reviewed prior to
submitting your bid. There will be no exceptions.
ATTACHED: Sample of other documents for bidding purposes.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #8
Memorandum
Date: February 26, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #8 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from to February 28, 2014 at 2:30 PM to March 28, 2014 at 2:30 PM
EXTEND: Question and Answer period to February 20, 2014 at 4:00 PM to March 17, 2014 at
4:00 PM
REPLACE: Bid form with Addendum #8 Bid Form Spreadsheet. Do not submit previous bid
document, submit the new form to be considered responsive.
ADD: Category G to Addendum #8 Bid Form Spreadsheet only. Please price the items as
noted on the form.
NOTE: Prior to bidding Class A items, please visit Purchasing Department, 3327 Tamiami
Trail East, Naples, FL 34116 to review the Board of County Commissioners Agenda packet.
There is no need to make an appointment to review these documents. They will be on the
right hand corner of Rhonda Cummings desk for your review. However, you must sign a
form that will be next to the document to let us know that you have reviewed prior to
submitting your bid. There will be no exceptions.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #9
Memorandum
Date: March 28, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #9 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from March 28, 2014 at 2:30 PM to April 3, 2014 at 2:30 PM to allow
time for question to be answered.
NOTE: Prior to bidding Class A items, please visit Purchasing Department, 3327 Tamiami
Trail East, Naples, FL 34116 to review the Board of County Commissioners Agenda packet.
There is no need to make an appointment to review these documents. They will be on the
right hand corner of Rhonda Cummings desk for your review. However, you must sign a
form that will be next to the document to let us know that you have reviewed prior to
submitting your bid. There will be no exceptions.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #1
Memorandum
Date: November 27, 2013
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #1 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
ADD: See Grant requirements. Complete Forms including, Lobbying, Debarment, and
DUNS and return with bid.
CLARIFICATION: Complete only the pricing portion of the Bid Spreadsheet. It is not
necessary to complete the pricing information on the Bid Specifications pages.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Enc: 4
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #2
Memorandum
Date: November 27, 2013
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #2 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
ADD: Complete DBE Participation form and return with bid.
CLARIFICATION: Complete only the pricing portion of the Bid Spreadsheet. It is not
necessary to complete the pricing information on the Bid Specifications pages.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Enc: 1
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #3
Memorandum
Date: December November 27, 2013
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #3 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from December 20, 2013 at 2:00 PM to January 15, 2014 at 3:30 PM.
EXTEND: Question and Answer period to January 8, 2014 at 4:00 PM
CLARIFICATION: A new spreadsheet and clarification of the bid specifications will be forthcoming
in Addendum #4. Addendum #4 is being prepared as of this writing and should be in place no later
than January 6, 2014.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #5
Memorandum
Date: January 17, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #5 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from to January 22, 2014 at 2:30 PM. January 31, 2014 at 2:30 PM.
EXTEND: Question and Answer period to January 24, 2014 at 4:00 PM
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #6
Memorandum
Date: January 29, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #6 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from to January 31, 2014 at 2:30 PM to February 20, 2014 at 2:30
PM
EXTEND: Question and Answer period to January 24, 2014 at 4:00 PM to February 10, 2014 at
4:00 PM
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #7
Memorandum
Date: February 12, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #7 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from to February 20, 2014 at 2:30 PM to February 28, 2014 at 2:30
PM
EXTEND: Question and Answer period to February 10, 2014 at 4:00 PM to February 20, 2014 at
4:00 PM
REPLACE: Bid form with new Bid Form Spreadsheet. Do not submit previous bid
document, submit the new form.
NOTE: Prior to bidding Class A items, please visit Purchasing Department, 3327 Tamiami
Trail East, Naples, FL 34116 to review the Board of County Commissioners Agenda packet.
There is no need to make an appointment to review these documents. They will be on the
right hand corner of Rhonda Cummings desk for your review. However, you must sign a
form that will be next to the document to let us know that you have reviewed prior to
submitting your bid. There will be no exceptions.
ATTACHED: Sample of other documents for bidding purposes.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #8
Memorandum
Date: February 26, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #8 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from to February 28, 2014 at 2:30 PM to March 28, 2014 at 2:30 PM
EXTEND: Question and Answer period to February 20, 2014 at 4:00 PM to March 17, 2014 at
4:00 PM
REPLACE: Bid form with Addendum #8 Bid Form Spreadsheet. Do not submit previous bid
document, submit the new form to be considered responsive.
ADD: Category G to Addendum #8 Bid Form Spreadsheet only. Please price the items as
noted on the form.
NOTE: Prior to bidding Class A items, please visit Purchasing Department, 3327 Tamiami
Trail East, Naples, FL 34116 to review the Board of County Commissioners Agenda packet.
There is no need to make an appointment to review these documents. They will be on the
right hand corner of Rhonda Cummings desk for your review. However, you must sign a
form that will be next to the document to let us know that you have reviewed prior to
submitting your bid. There will be no exceptions.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700
1
ADDENDUM #9
Memorandum
Date: March 28, 2014
From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: ITB 13-6149 - Addendum #9 – Printing and Copying Services
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
EXTEND: Bid opening date from March 28, 2014 at 2:30 PM to April 3, 2014 at 2:30 PM to allow
time for question to be answered.
NOTE: Prior to bidding Class A items, please visit Purchasing Department, 3327 Tamiami
Trail East, Naples, FL 34116 to review the Board of County Commissioners Agenda packet.
There is no need to make an appointment to review these documents. They will be on the
right hand corner of Rhonda Cummings desk for your review. However, you must sign a
form that will be next to the document to let us know that you have reviewed prior to
submitting your bid. There will be no exceptions.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.
c: Lavay Hetzel, Graphics Specialist, Communications
Email: RhondaCummings@colliergov.net
Telephone: (239) 252-8941
FAX: (239) 252-6700