Agenda 05/08/2018 Item #16E205/08/2018
EXECUTIVE SUMMARY
Recommendation to correct a scrivener’s error in the bid award on ITB #17-7096 “South
County Water Reclamation Facility Control Room Renovation,” Project Number 70119.2,
to One Source Construction Company & Builders, Inc. on June 13, 2017 from $197,675 to
$212,675.
OBJECTIVE: To correct a scrivener’s error in the bid award approved by the Board on June 13, 2017
(agenda item 16.C.3).
CONSIDERATION: On June 13, 2017, the Board awarded ITB #17-7096 “South County Water
Reclamation Facility Control Room Renovation,” Project Number 70119.2 to One Source Construction
Company & Builders in the amount of $197,675. Subsequent to the award, staff discovered that due to a
scrivener’s error on the Bid Tabulation, the awarded amount of $197,675 did not include the Owner’s
Allowance of $15,000.
FISCAL IMPACT: Funding for this project is budgeted and consistent with the FY17 budget approved
on September 22, 2017, within the Wastewater Division fund center. Source of funds is Wastewater (user
fee) Capital Projects Fund (414).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
RECOMMENDATION: To correct a scrivener’s error in the award of ITB #17-7096 “South County
Water Reclamation Facility Control Room Renovation,” Project Number 70119.2, to One Source
Construction Company & Builders, Inc., which was previously approved on June 13, 2017, by changing
the awarded amount from $197,675 to $212,675.
Prepared by: Swainson Hall, Procurement Manager - Acquisitions, Procurement Services Division
ATTACHMENT(S)
1. 17-7096 ExecSumm 16.C.3_6-13-17 (PDF)
2. 17-7096 Bid Tabulation (PDF)
3. 17-7096 Bid Tabulation Revised(PDF)
16.E.2
Packet Pg. 901
05/08/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2
Doc ID: 5410
Item Summary: Recommendation to correct a scrivener’s error in the bid award on ITB #17-7096
“South County Water Reclamation Facility Control Room Renovation,” Project Number 70119.2, to One
Source Construction Company & Builders, Inc. on June 13, 2017 from $197,675 to $212,675.
Meeting Date: 05/08/2018
Prepared by:
Title: Procurement Specialist – Procurement Services
Name: Swainson Hall
04/17/2018 2:46 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
04/17/2018 2:46 PM
Approved By:
Review:
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 04/17/2018 3:49 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 04/19/2018 10:52 AM
Procurement Services Ted Coyman Additional Reviewer Completed 04/24/2018 9:25 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 04/26/2018 10:19 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 04/30/2018 8:25 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/30/2018 8:54 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/30/2018 11:19 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 04/30/2018 2:09 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 05/01/2018 9:30 AM
Board of County Commissioners MaryJo Brock Meeting Pending 05/08/2018 9:00 AM
16.E.2
Packet Pg. 902
06/13/2017
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid 17-7096 to One Source Construction Company &
Builders, Inc., in the amount of $197,675, for renovation of the South County Water Reclamation
Facility Control Room, Project 70119, and authorize the necessary budget amendment.
OBJECTIVE: To renovate and update the South County Water Reclamation Facility (SCWRF) Control
Room to meet safety and security regulations in compliance with Department of Homeland Security
(DHS) standards.
CONSIDERATIONS: The SCWRF provides wastewater treatment to the South County Service Area
with a capacity of more than 16 million gallons per day. The primary means of effluent disposal is
returning highly treated reclaimed water to the community for beneficial reuse as irrigation quality water.
On October 30, 2015, an onsite survey of the SCWRF was conducted by a DHS representative. On
January 21, 2016, a DHS Infrastructure Survey Security and Resilience Report was generated for the
SCWRF. In the report, the DHS states that the facility’s control room should be upgraded to add
additional security features.
The scope of the project will upgrade the existing, compliant control room with additional features such
as additional cameras, card access, a dedicated IT, iFIX-SCADA, PUD Server room and a smaller, more
restricted control room that is only open to the operators of the facility.
The Procurement Services Division, along with the Public Utilities Department (PUD), decided to place
this project out to bid because the architect’s estimate of $198,285 was close to the General Contractors
Contract (16-6618) limit of $200,000 that would require Board of County Commissioners (Board)
approval. The county advertised the Invitation to Bid 17-7096 in the Naples Daily News on January 26,
2017, and 1,696 firms were notified through the Procurement Services Division’s online procurement
system, with 48 firms downloading the specifications. Staff held a pre-bid conference on February 3,
2017. One bid was received by the bid opening date of February 17, 2017, from One Source Construction
Company & Builders, Inc. Procurement staff and the architect of record, Disney and Associates,
analyzed the bid and verified the references of the bidder and found it to be fair and reasonable. Staff
recommends awarding the contract to the lowest responsive and qualified bidder, One Source
Construction Company & Builders, Inc., in the amount of $197,675.
FISCAL IMPACT: A budget amendment of $225,000 needs to processed to facilitate award for
construction, contruction administration and CEI services. The source of funding is Wastewater (user
fee) Capital Projects Fund (414).
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
RECOMMENDATION: To award Bid 17-7096, “South County Water Reclamation Facility Control
Room Renovation,” to One Source Construction Company & Builders, Inc., in the amount of $197,675;
authorize the necessary budget amendment; and, authorize the Chair to execute the attached Agreement.
Prepared by: Dayne Atkinson, Project Manager, Solid and Hazardous Waste Management Division
16.C.3
Packet Pg. 711
16.E.2.a
Packet Pg. 903 Attachment: 17-7096 ExecSumm 16.C.3_6-13-17 (5410 : Scrivener’s Error 17-7096 South County Water Reclamation Facility Control Room
06/13/2017
ATTACHMENT(S)
1. Attachment 1 -17-7096 OneSource_Bid Schedule (PDF)
2. Attachment 2 - Bid Award Recomd-One-Source-01 (PDF)
3. [Linked] Attachment 3 - 17-7096 OneSource_Contract_CAO (PDF)
4. Attachment 5 - 17-7096 SCWRF Control Rm Renovation_NORA (PDF)
16.C.3
Packet Pg. 712
16.E.2.a
Packet Pg. 904 Attachment: 17-7096 ExecSumm 16.C.3_6-13-17 (5410 : Scrivener’s Error 17-7096 South County Water Reclamation Facility Control Room
06/13/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.3
Doc ID: 2995
Item Summary: Recommendation to award Invitation to Bid 17-7096 to One Source Construction
Company & Builders, Inc., in the amount of $197,675, for renovation of the South County Water
Reclamation Facility Control Room, Project 70119, and authorize the necessary budget amendment.
Meeting Date: 06/13/2017
Prepared by:
Title: Project Manager – Solid and Hazardous Waste
Name: Dayne Atkinson
05/10/2017 5:31 PM
Submitted by:
Title: Division Director - Solid Waste – Solid and Hazardous Waste
Name: Dan Rodriguez
05/10/2017 5:31 PM
Approved By:
Review:
Public Utilities Department Margie Hapke Level 1 Division Reviewer Completed 05/11/2017 11:11 AM
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 05/12/2017 10:46 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 05/15/2017 4:43 PM
Procurement Services Ted Coyman Additional Reviewer Completed 05/19/2017 8:38 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 05/21/2017 9:22 PM
Water Susan Jacobs Additional Reviewer Completed 05/22/2017 10:10 AM
Solid and Hazardous Waste Dan Rodriguez Additional Reviewer Completed 05/22/2017 11:33 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 05/26/2017 4:08 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/01/2017 9:41 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/01/2017 10:40 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/01/2017 12:57 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 06/05/2017 8:12 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 06/06/2017 5:44 PM
Board of County Commissioners MaryJo Brock Meeting Pending 06/13/2017 9:00 AM
16.C.3
Packet Pg. 713
16.E.2.a
Packet Pg. 905 Attachment: 17-7096 ExecSumm 16.C.3_6-13-17 (5410 : Scrivener’s Error 17-7096 South County Water Reclamation Facility Control Room
CODE DESCRIPTION ESTIMATE %
02003 SURVEYING: 0 0.00%
02080 DEMOLITION 9,300 4.70%
02200 EARTHWORK: 0 0.00%
02283 SOIL TREATMENT 0 0.00%
02510 CONCRETE WALKS & PAVING : PATCHING 0 0.00%
03104 CONCRETE 0 0.00%
04100 MASONRY 0 0.00%
04500 ARCHITECTURAL PRECAST 0 0.00%
05120 MISCELLANEOUS METALS/STRUCTURAL STEEL 0 0.00%
06102 ROUGH CARPENTRY 6,500 3.29%
06190 WOOD TRUSSES: 0 0.00%
06200 FINISH CARPENTRY: 0 0.00%
06410 CABINETS 30,000 15.18%
06951 COUNTERTOPS 0 0.00%
07100 WATERPROOFING 0 0.00%
07150 DAMPROOFING 0 0.00%
07200 INSULATION 0 0.00%
07210 FIREPROOFING 0 0.00%
07300 ROOFING: PATCHING ALLOWANCE 0 0.00%
07900 CAULKING & JOINT SEALANTS 0 0.00%
08135 WOOD DOORS: 9,800 4.96%
08305 ACCESS PANELS 0 0.00%
08370 WINDOWS: 1,500 0.76%
08710 FINISH HARDWARE: 0 0.00%
09100 STUCCO: 0 0.00%
09200 DRYWALL: 6,500 3.29%
09310 CERAMIC TILE: 0 0.00%
09525 ACOUSTICAL CEILINGS 5,500 2.78%
09650 RESILIENT FLOORING: 9,000 4.55%
09680 CARPET: 6,000 3.04%
09900 PAINTING 5,800 2.93%
09950 VINYL WALL BASE: 1,700 0.86%
10200 SPECIALTIES: 600 0.30%
10400 SIGNAGE 0 0.00%
10800 BLINDS: 1,600 0.81%
15300 FIRE ALARM: 4,500 2.28%
15400 PLUMBING: 1,600 0.81%
15650 HVAC: 27,500 13.91%
16001 ELECTRICAL: 36,600 18.52%
SUB TOTAL 164,000 82.96%
GENERAL CONDITIONS 15,230 7.70%
INSURANCE: 0.00%
BUILDERS RISK 1,070 0.54%
GENERAL LIABILITY 2,212 1.12%
PAYMENT & PERFORMANCE BOND 5,750 2.91%
FEE 9,413 4.76%
Owners Allowance 15,000 7.59%
TOTAL $197,675 100%
SCWRF Control Room
Bid 17-7096 SCWRF Control Room Renovations
February 17, 2017
General Contractor: One Source Construction Company & Builders, Inc.
16.C.3.a
Packet Pg. 714 Attachment: Attachment 1 -17-7096 OneSource_Bid Schedule (2995 : South County Water Reclamation Facility Control Room Renovations)16.E.2.a
Packet Pg. 906 Attachment: 17-7096 ExecSumm 16.C.3_6-13-17 (5410 : Scrivener’s Error 17-7096 South County Water Reclamation Facility Control Room
Disney & Associates, P.A.
Architecture and Planning
1865 Veterans Park Dr., Suite 301
Naples, Florida 34109-0447
Phone 239.596.2872 Fax 239.596.2874
AA 0002502
April 11, 2017
Collier County
Public Utilities Division
3301 East Tamiami Trail
Building H, 3rd Floor
Naples, Florida 34112
Attn: Mr. Dayne Atkinson, Project Manager
Re: SCWRF Control Room
Bid Review - Building Cost
Dear Mr. Atkinson,
We have received the Bid Tabulation Sheets for the referenced project and have reviewed the data contained.
Upon review One-Source Construction Company & Builders, Inc. is the apparent low bidder. The overall line item
costs are lower than the estimated cost. We have attended a meeting with your office, Purchasing, Plant Staff and the
Contractor to discuss the project and the sequence of construction and phasing and have not discovered any
omissions on the part of the contractor.
The construction estimate was $198,285.00 and the bid received was $197,675.00 which is 0.3% less than the
estimated cost. After review of the tabulation we do not find objection to the bid costs.
References were checked with the three (3) responses received being positive.
It is our opinion and to the best of our knowledge, information and belief that the bid as presented by One-Source
Construction Company & Builders, Inc. is fair and reasonable for the project scope as outlined in our construction
documents.
In the event you may need any additional information or analysis please advise and we shall promptly reply.
Sincerely,
Dalas D. Disney, AIA
Cc: Project File
16.C.3.b
Packet Pg. 715 Attachment: Attachment 2 - Bid Award Recomd-One-Source-01 (2995 : South County Water Reclamation Facility Control Room Renovations)16.E.2.a
Packet Pg. 907 Attachment: 17-7096 ExecSumm 16.C.3_6-13-17 (5410 : Scrivener’s Error 17-7096 South County Water Reclamation Facility Control Room
16.C.3.ePacket Pg. 716Attachment: Attachment 5 - 17-7096 SCWRF Control Rm Renovation_NORA (2995 : South County Water16.E.2.a
Packet Pg. 908 Attachment: 17-7096 ExecSumm 16.C.3_6-13-17 (5410 : Scrivener’s Error 17-7096 South County Water Reclamation Facility Control Room
Project Manager: Dayne Atkinson Notifications Sent: 1696
Procurement Strategist: Swainson Hall Downloaded: 48
Submittals: 1
CODE DESCRIPTION ESTIMATE %
02003 SURVEYING:0 0.00%
02080 DEMOLITION 9,300 4.70%
02200 EARTHWORK:0 0.00%
02283 SOIL TREATMENT 0 0.00%
02510 CONCRETE WALKS & PAVING : PATCHING 0 0.00%
03104 CONCRETE 0 0.00%
04100 MASONRY 0 0.00%
04500 ARCHITECTURAL PRECAST 0 0.00%
05120 MISCELLANEOUS METALS/STRUCTURAL STEEL 0 0.00%
06102 ROUGH CARPENTRY 6,500 3.29%
06190 WOOD TRUSSES: 0 0.00%
06200 FINISH CARPENTRY: 0 0.00%
06410 CABINETS 30,000 15.18%
06951 COUNTERTOPS 0 0.00%
07100 WATERPROOFING 0 0.00%
07150 DAMPROOFING 0 0.00%
07200 INSULATION 0 0.00%
07210 FIREPROOFING 0 0.00%
07300 ROOFING: PATCHING ALLOWANCE 0 0.00%
07900 CAULKING & JOINT SEALANTS 0 0.00%
08135 WOOD DOORS: 9,800 4.96%
08305 ACCESS PANELS 0 0.00%
08370 WINDOWS: 1,500 0.76%
08710 FINISH HARDWARE: 0 0.00%
09100 STUCCO: 0 0.00%
09200 DRYWALL: 6,500 3.29%
09310 CERAMIC TILE:0 0.00%
09525 ACOUSTICAL CEILINGS 5,500 2.78%
09650 RESILIENT FLOORING:9,000 4.55%
09680 CARPET: 6,000 3.04%
09900 PAINTING 5,800 2.93%
09950 VINYL WALL BASE:1,700 0.86%
10200 SPECIALTIES:600 0.30%
10400 SIGNAGE 0 0.00%
10800 BLINDS:1,600 0.81%
15300 FIRE ALARM:4,500 2.28%
15400 PLUMBING: 1,600 0.81%
15650 HVAC: 27,500 13.91%
16001 ELECTRICAL:36,600 18.52%
SUB TOTAL 164,000 82.96%
GENERAL CONDITIONS 15,230 7.70%
INSURANCE:0.00%
BUILDERS RISK 1,070 0.54%
GENERAL LIABILITY 2,212 1.12%
PAYMENT & PERFORMANCE BOND 5,750 2.91%
FEE 9,413 4.76%
Owners Allowance 15,000 7.59%
TOTAL $197,675 100%
Opened By: Swainson Hall, Procurement Strategist
Witnessed By: Adam Northrup, Procurement Strategist
SCWRF Control Room
Bid 17-7096 SCWRF Control Room Renovations
February 17, 2017
General Contractor: One Source Construction Company & Builders, Inc.
16.E.2.b
Packet Pg. 909 Attachment: 17-7096 Bid Tabulation (5410 : Scrivener’s Error 17-7096 South County Water Reclamation Facility Control Room Renovation)
Project Manager: Dayne Atkinson Notifications Sent: 1696
Procurement Strategist: Swainson Hall Downloaded: 48
Submittals: 1
CODE DESCRIPTION ESTIMATE %
02003 SURVEYING:0 0.00%
02080 DEMOLITION 9,300 4.37%
02200 EARTHWORK:0 0.00%
02283 SOIL TREATMENT 0 0.00%
02510 CONCRETE WALKS & PAVING : PATCHING 0 0.00%
03104 CONCRETE 0 0.00%
04100 MASONRY 0 0.00%
04500 ARCHITECTURAL PRECAST 0 0.00%
05120 MISCELLANEOUS METALS/STRUCTURAL STEEL 0 0.00%
06102 ROUGH CARPENTRY 6,500 3.06%
06190 WOOD TRUSSES: 0 0.00%
06200 FINISH CARPENTRY: 0 0.00%
06410 CABINETS 30,000 14.11%
06951 COUNTERTOPS 0 0.00%
07100 WATERPROOFING 0 0.00%
07150 DAMPROOFING 0 0.00%
07200 INSULATION 0 0.00%
07210 FIREPROOFING 0 0.00%
07300 ROOFING: PATCHING ALLOWANCE 0 0.00%
07900 CAULKING & JOINT SEALANTS 0 0.00%
08135 WOOD DOORS: 9,800 4.61%
08305 ACCESS PANELS 0 0.00%
08370 WINDOWS: 1,500 0.71%
08710 FINISH HARDWARE: 0 0.00%
09100 STUCCO: 0 0.00%
09200 DRYWALL: 6,500 3.06%
09310 CERAMIC TILE:0 0.00%
09525 ACOUSTICAL CEILINGS 5,500 2.59%
09650 RESILIENT FLOORING:9,000 4.23%
09680 CARPET: 6,000 2.82%
09900 PAINTING 5,800 2.73%
09950 VINYL WALL BASE:1,700 0.80%
10200 SPECIALTIES:600 0.28%
10400 SIGNAGE 0 0.00%
10800 BLINDS:1,600 0.75%
15300 FIRE ALARM:4,500 2.12%
15400 PLUMBING: 1,600 0.75%
15650 HVAC: 27,500 12.93%
16001 ELECTRICAL:36,600 17.21%
SUB TOTAL 164,000 77.11%
GENERAL CONDITIONS 15,230 7.16%
INSURANCE:0.00%
BUILDERS RISK 1,070 0.50%
GENERAL LIABILITY 2,212 1.04%
PAYMENT & PERFORMANCE BOND 5,750 2.70%
FEE 9,413 4.43%
Owners Allowance 15,000 7.05%
TOTAL $212,675 100%
Opened By: Swainson Hall, Procurement Strategist
Witnessed By: Adam Northrup, Procurement Strategist
SCWRF Control Room
Bid 17-7096 SCWRF Control Room Renovations
February 17, 2017
General Contractor: One Source Construction Company & Builders, Inc.
16.E.2.c
Packet Pg. 910 Attachment: 17-7096 Bid Tabulation Revised (5410 : Scrivener’s Error 17-7096 South County Water Reclamation Facility Control Room