Agenda 05/08/2018 Item #16D 205/08/2018
EXECUTIVE SUMMARY
Recommendation to approve the Selection Committee’s ranking and authorize entering into
negotiations with Q. Grady Minor & Associates, P.A., for a contract related to Request for
Professional Services (RPS) Number 18-7279 “Big Corkscrew Island Regional Park Phase II
Design.”
OBJECTIVE: To approve the staff selection committee’s ranking and authorize staff to negotiate a
contract to provide design services for the Big Corkscrew Island Regional Park Phase II Design.
CONSIDERATIONS: On November 5, 2017, the Procurement Services Division released a notice of
RPS # 18-7279 to 6,663 firms for “Big Corkscrew Island Regional Park Phase II Design.” Interested
firms downloaded 110 solicitation packages and staff received four (4) proposals by the February 5, 2018
submission deadline. Staff determined all proposers responsive and responsible.
On March 13, 2018, the Selection Committee met to review the proposals and short-listed three (3) firms
to provide oral presentations consistent with Florida Statutes, § 287.055. The short-listed firms presented
their oral presentations to the Selection Committee on March 27, 2018, which culminated in the following
final recommended ranking:
1. Q. Grady Minor & Associates, P.A.
2. Stantec Consulting Services, Inc.
3. GAI Consultants, Inc.
Staff recommends approval of the Committee’s final ranking and requests authorization to begin contract
negotiations with the top-ranked firm, Q. Grady Minor & Associates P.A. If contract negotiations are not
successful with Q. Grady Minor, staff requests authorization to start contract negotiations with the
remaining ranked firms in the order set forth above. Once an acceptable contract has been negotiated,
staff will bring that agreement back to the Board of County Commissioners (Board) for approval.
FISCAL IMPACT: Currently there is no Fiscal impact. Staff will bring a negotiated contract back for
subsequent Board consideration and approval.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
LEGAL CONSIDERATIONS: This Item is approved as to form and legality, and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To approve the Selection Committee rankings for Solicitation No. 18-7279,
Big Corkscrew Island Regional Park Phase II Design, authorize staff to enter into negotiations with the
number one ranked firm, Q. Grady Minor & Associates, P.A., as set forth above, and bring a negotiated
contract back for approval at a future Board Meeting.
Prepared By: Leandro A. Goicoechea, P.E., Sr. Project Manager, Facilities Management Division
ATTACHMENT(S)
1. 18-7279 - Approved NORA (PDF)
2. 18-7279 Solicitation (DOCX)
16.D.2
Packet Pg. 693
05/08/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.2
Doc ID: 5319
Item Summary: Recommendation to approve the Selection Committee’s ranking and authorize
entering into negotiations with Q. Grady Minor & Associates, P.A., for a contract related to Request for
Professional Services (RPS) Number 18-7279 “Big Corkscrew Island Regional Park Phase II Design.”
Meeting Date: 05/08/2018
Prepared by:
Title: Project Manager – Facilities Management
Name: Leandro Goicoechea
04/10/2018 4:36 PM
Submitted by:
Title: Division Director - Facilities Mgmt – Facilities Management
Name: Dennis Linguidi
04/10/2018 4:36 PM
Approved By:
Review:
Facilities Management Margaret Bishop Additional Reviewer Completed 04/10/2018 4:40 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 04/11/2018 8:14 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 04/13/2018 12:38 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 04/13/2018 12:45 PM
Parks & Recreation Barry Williams Additional Reviewer Completed 04/16/2018 8:30 AM
Procurement Services Swainson Hall Additional Reviewer Completed 04/16/2018 9:56 AM
Procurement Services Adam Northrup Additional Reviewer Completed 04/17/2018 8:56 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 04/19/2018 11:22 AM
Operations & Veteran Services Sean Callahan Additional Reviewer Completed 04/19/2018 12:47 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 04/19/2018 3:15 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 04/23/2018 4:41 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 04/24/2018 4:06 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/24/2018 4:32 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/25/2018 10:34 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 04/26/2018 6:42 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 04/27/2018 2:25 PM
16.D.2
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05/08/2018
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/30/2018 12:57 PM
Board of County Commissioners MaryJo Brock Meeting Pending 05/08/2018 9:00 AM
16.D.2
Packet Pg. 695
16.D.2.a
Packet Pg. 696 Attachment: 18-7279 - Approved NORA (5319 : Big Corkscrew Island Regional Park Phase II Design)
1
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
REQUEST FOR PROFESSIONAL SERVICES (RPS)
In accordance with Florida Statute 287.055
Consultants’ Competitive Negotiation Act
FOR
Big Corkscrew Island Regional Park Phase II Design
RPS NO.: 17-7279
EVELYN COLON, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-2667
FAX: (239) 252-2810
evelyncolon@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format (rev 8/16/17). Any
alterations to this document made by the Consultant may be grounds for rejection of proposal,
cancellation of any subsequent award, or any other legal remedies available to the Collier County
Government.
16.D.2.b
Packet Pg. 697 Attachment: 18-7279 Solicitation (5319 : Big Corkscrew Island Regional Park Phase II Design)
SOLICITATION PUBLIC NOTICE
REQUEST FOR PROFESSINAL
SERVICES (RPS) NUMBER:
18-7279
PROJECT TITLE: Big Corkscrew Island Regional Park Phase II Design
PRE-PROPOSAL CONFERENCE: No Pre-Proposal Conference for this project
LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295
TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112
RPS OPENING DAY/DATE/TIME: February 5, 2018 at 3:00PM
PLACE OF RPS OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Collier County Parks and Recreation Division (hereinafter, the “Division”), the Collier County Board of County
Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Professional Services (hereinafter,
“RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and
specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of
Work stated.
The Division is seeking qualified firms capable of providing engineering services as required for design, permitting and project oversight
services for Phase II of the Big Corkscrew Island Regional Park (BCIRP). The proposal must identify architectural, environmental, civil,
electrical, plumbing, structural and landscape architecture for the complete design and required permits. The selected firm will function
as part of the project team in cooperation with the Owner to achieve a quality, cost effective product.
BACKGROUND
Big Corkscrew Island Regional Park is located north of Oil Well Road, east of Immokalee Road, and runs South East of the
Fairgrounds. The park was originally designed in 2006 but, due to budget restraints, the project was postponed. Se veral public
meetings were held to gain input from interested citizens. The meetings determined that the needs and desires of the public have
changed, so the park elements were reevaluated and ranked based on public input. The conceptual master plan has been developed
and was approved by the Board of County Commissioners on February 23 rd, 2016. Phase I of the BCIRP is currently under design
by Q Grady Minor.
The project area totals approximately 156 acres, which is separated into two sections by a canal. There is a North West section at
approximately 49 acres and a South East section at approximately 107 acres. The Big Corkscrew Island Lake is planned for par tial
fill and restructure to provide additional park land for park components and for the sto rm water management system.
The Collier County Water Sewer District managed by the Public Utilities Department owns the property directly east and north of
the proposed park site. This property is planned to have water and wastewater supply and treatme nt facilities in the future. The
planning and layout of the BCIRP will need to anticipate future infrastructure that will need to be constructed within the bo undary of
the park.
Connections to the existing Phase I BCRIP and to Orange Blossom Ranch develo pment will be included in the planning/integration
of these access points from both the west and southeast points for infrastructure (water/sewer/roads/pathways/etc).
TERM OF CONTRACT
County reserves the right to modify the scope during negotiations.
The contract term, if an award is made, will commence on the date of the Notice to Proceed and end upon acceptance and approval
of the final payment.
16.D.2.b
Packet Pg. 698 Attachment: 18-7279 Solicitation (5319 : Big Corkscrew Island Regional Park Phase II Design)
Surcharges will not be accepted in conjunction with this award, and such charges should be incorporated i nto the pricing structure.
DETAILED SCOPE OF WORK
Detailed Scope of Work
The Consultant will design Phase II based upon the layout of the conceptual master plan. The project will require all
necessary Federal, State and Local permits. Submittals will include 30%, 60% and 90% design drawings with an updated
cost estimate at each submittal. Final approval will be obtained from the County at the 30/60/90% design phase before
moving to the next level. Final construction bid plans and specifications for the components of Phase II will be delivered in
a timely manner.
Deliverables may include, but are not limited to:
Geotechnical Report
Topography Survey
Environmental Assessment
Design Alternatives with budgetary estimates
30%, 60%, and 90% plan reviews with estimates and specifications
Public Information Meeting Results
All permits necessary for the construction of the project
Construction Bid Plans & Specifications
Identification of future utility corridors
Prepare renderings and mockups if requested
Final Construction Estimate certified by Professional estimator
Permitting:
Apply and obtain all necessary State, Local and Federal permits by submitting co nstruction plans, water quality calculations
with supporting environmental reports, and any other materials required by the permitting agencies.
Permits may include, but are not limited to:
Fill/Dirt analysis
SFWMD Environmental Resource Permit
USACOE ERP
FDEP Wastewater
FDEP Water Distribution System
CC SDP
Utilities – Water, Sewer, Electric permits
CC Building Permits
FEMA requirements
FWS
FWCC
Building design must be in compliance with the current, applicable Codes and Standards:
Collier County Vertical Standards
Collier County IT Construction Standards
Collier County Utility Standards
Florida Building code including FBC Plumbing, and National Electrical Code NEC
ADA – Americans with Disabilities Act
Architectural Plans must be in accordance with Collier County regulatoequirements.
Landscaping Plans must be in accordance with Collier County regulatory requirements.
Bid Phase Services
Issue completed bid documents including permit approvals
16.D.2.b
Packet Pg. 699 Attachment: 18-7279 Solicitation (5319 : Big Corkscrew Island Regional Park Phase II Design)
Prepare Base Bid and Alternate Bid Schedule
Attend Pre-bid Meeting
Respond to Q&A within 3 days
Prepare Addenda
Review Bids and Alternates
Recommendation for Award
Post Design
Post Design services to include permitting, bidding, shop drawing review, RFI’s, review and approve pay applications, project closeout
documents, as-built drawing in CAD and PDF format, and all final certifications.
INSURANCE AND BONDING REQUIREMENTS
Insurance / Bond Type Required Limits
1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued
by the State of Florida is required. Entities that are formed as Sole Proprietorships
shall not be required to provide a proof of exemption. An application for exemption
can be obtained online at https://apps.fldfs.com/bocexempt/
2. Employer’s Liability
$_500,000_ single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$_1,000,000_single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and Operations;
Independent Contractors; Products and Completed Operations and Contractual
Liability.
4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend,
indemnify and hold harmless Collier County, its officers and employees from any and
all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness,
or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or
utilized by the Contractor/Vendor in the performance of this Agreement.
5. Automobile Liability $_500,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
6. Other insurance as noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be maintained
where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to the
completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each
occurrence if applicable to the completion of the Services under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $ _1,000,000_ Per claim & in the aggregate
Project Professional Liability $__________ Per Occurrence
16.D.2.b
Packet Pg. 700 Attachment: 18-7279 Solicitation (5319 : Big Corkscrew Island Regional Park Phase II Design)
Valuable Papers Insurance $__________ Per Occurrence
Cyber Liability $__________ Per Occurrence
Technology Errors & Omissions $__________ Per Occurrence
7. Bid bond
Shall be submitted with proposal response in the form of certified funds, cashiers’ check
or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal
bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the
Collier County Board of County Commissioners on a bank or trust company located in
the State of Florida and insured by the Federal Deposit Insurance Corporation.
8. Performance and Payment
Bonds
For projects in excess of $200,000, bonds shall be submitted with the executed contract
by Proposers receiving award, and written for 100% of the Contract award amount, the
cost borne by the Proposer receiving an award. The Performance and Payment Bonds
shall be underwritten by a surety authorized to do business in the State of Florida and
otherwise acceptable to Owner; provided, however, the surety shall be rated as “A -“ or
better as to general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy holders’
surplus, all as reported in the most current Best Key Rating Guide, published by A.M.
Best Company, Inc. of 75 Fulton Street, New York, New York 10038.
9. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The
same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.
10. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General
Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained
by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.
11. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must s tate
the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on beh alf
of Collier County.
12. Thirty (30) Days Cancellation Notice required.
12/12/17 - GG
________________________________________________________________________________________
16.D.2.b
Packet Pg. 701 Attachment: 18-7279 Solicitation (5319 : Big Corkscrew Island Regional Park Phase II Design)