Agenda 05/08/2018 Item #16A1805/08/2018
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to execute Contract No. 17 -7188 to
provide Fixed Term Professional Engineering Services for Nearshore Hardbottom Monitoring of
Collier County’s coast by CSA Ocean Sciences, Inc., and authorize the Chairman to execute Work
Order with CSA Ocean Sciences, Inc. for Time and Material not to exceed $168,405.71, and make a
finding that this expenditure promotes tourism.
OBJECTIVE: To obtain professional engineering services for five (5) years of nearshore hardbottom
monitoring of Collier County’s coast as required by regulatory permits and accept a proposal dated April
11, 2018 to perform biological Monitoring in 2018.
CONSIDERATIONS: The Florida Department of Environmental Protection (FDEP) and the United
States Army Corps of Engineers require nearshore hardbottom monitoring to be performed on a yearly
basis to assure that beach renourishment sand has not migrated onto the nearshore coral outcropping off
the coast of Collier County. This work is required to be performed during the spring and summer of each
year when underwater visibility in the Gulf of Mexico is greatest. Field work must be completed,
according to permit, by September 30, 2018.
On February 27, 2018, the Board approved and authorized staff to negotiate a contract with the top ranked
firm, CSA Ocean Sciences, Inc., for subsequent Board approval. CSA Ocean Sciences, Inc. is sufficiently
familiar with the scope of this project and is qualified with similar experience throughout Florida.
The contract is for three (3) years with one (1) additional two (2) year renewal. A yearly Work Order will
be released against this master contract identifying specific scope of work, schedule and pricing for yearly
nearshore hardbottom monitoring. The Work Order for 2018 is for a not to exceed Time and Material
price of $168,405.71. A cost share FDEP funding reimbursement will be solicited for yearly completed
work.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
ADVISORY COMMITTEE RECOMMENDATIONS: At the April 12, 2018 Coastal Advisory
Committee (CAC) meeting this item was recommended for approval by a unanimous vote of 8 to 0.
This item will be presented to the Tourist Development Counc il (TDC) for recommendation of approval
at their April 23, 2018 meeting.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
FISCAL IMPACT: Funding for this work is available in the Tourist Development Tax Beach
Renourishment Fund (195) project 90033.
RECOMMENDATION: To approve and authorize the Chairman to execute Contract No. 17-7188 to
provide Fixed Term Professional Engineering Services for Nearshore Hardbottom Monitoring of Collier
County’s coast by CSA Ocean Sciences, Inc., and authorize the Chairman to execute Work Order with
CSA Ocean Sciences, Inc. for Time and Material not to exceed $168,405.71, and make a finding that this
expenditure promotes tourism.
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05/08/2018
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees
and Program Management Division
ATTACHMENT(S)
1. Work Order_Proposal_Purchase Order Contract 17-7188(1) (PDF)
2. [LINKED] 17-7188 CSAOcean_VenSigned_Contract_04-13-18 (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.18
Doc ID: 5318
Item Summary: Recommendation to approve and authorize the Chairman to execute Contract No.
17-7188 to provide Fixed Term Professional Engineering Services for Nearshore Hardbottom Monitorin g
of Collier County’s coast by CSA Ocean Sciences, Inc., and authorize the Chairman to execute Work
Order with CSA Ocean Sciences, Inc. for Time and Material not to exceed $168,405.71, and make a
finding that this expenditure promotes tourism
Meeting Date: 05/08/2018
Prepared by:
Title: Accountant – Capital Project Planning, Impact Fees, and Program Management
Name: Gail Hambright
04/09/2018 9:37 AM
Submitted by:
Title: Division Director - IF, CPP & PM – Capital Project Planning, Impact Fees, and Program
Management
Name: Amy Patterson
04/09/2018 9:37 AM
Approved By:
Review:
Growth Management Department Judy Puig Level 1 Reviewer Completed 04/09/2018 10:51 AM
Zoning Gary McAlpin Additional Reviewer Completed 04/09/2018 11:25 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 04/09/2018 12:13 PM
Capital Project Planning, Impact Fees, and Program Management Tara Castillo Additional Reviewer Completed 04/12/2018 8:41 AM
Growth Management Department Gene Shue Additional Reviewer Completed 04/12/2018 11:12 AM
Procurement Services Ted Coyman Additional Reviewer Completed 04/16/2018 5:43 PM
Procurement Services Adam Northrup Additional Reviewer Completed 04/17/2018 8:56 AM
Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 04/17/2018 5:38 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 04/18/2018 11:39 AM
Procurement Services Gail Hambright Additional Reviewer Skipped 04/19/2018 11:42 AM
Growth Management Department Thaddeus Cohen Department Head Review Completed 04/20/2018 10:23 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 04/20/2018 10:27 AM
Grants Edmond Kushi Level 2 Grants Review Completed 04/20/2018 11:49 AM
Growth Management Department Gail Hambright Deputy Department Head Review Skipped 04/20/2018 1:13 PM
16.A.18
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05/08/2018
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/20/2018 2:04 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/23/2018 8:42 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 04/26/2018 6:45 PM
Grants Therese Stanley Additional Reviewer Completed 04/27/2018 10:48 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/30/2018 8:47 AM
Board of County Commissioners MaryJo Brock Meeting Pending 05/08/2018 9:00 AM
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Packet Pg. 669 Attachment: Work Order_Proposal_Purchase Order Contract 17-7188(1) (5318 : 17-7188 Nearshore Hardbottom Monitoring)
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Packet Pg. 678 Attachment: Work Order_Proposal_Purchase Order Contract 17-7188(1) (5318 : 17-7188 Nearshore Hardbottom Monitoring)
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Packet Pg. 679 Attachment: Work Order_Proposal_Purchase Order Contract 17-7188(1) (5318 : 17-7188 Nearshore Hardbottom Monitoring)
1
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
REQUEST FOR PROFESSIONAL SERVICES (RPS)
In accordance with Florida Statute 287.055
Consultants’ Competitive Negotiation Act
FOR
Professional Services for Nearshore Hardbottom Monitoring
RPS NO.: 17-7188
EVELYN COLON, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-2667
FAX: (239) 252-2810
evelyncolon@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
TABLE OF CONTENTS
ITEM DESCRIPTION.........................................................................................................................................................
1.0 Introduction
2.0 Background
3.0 Request for Professional Services (RPS) Process
4.0 Grading Criteria for Development of Shortlist
Instruction to Proposers
5.0 Questions
6.0 Pre-Proposal Conference
7.0 Compliance with RPS
8.0 Ambiguity, Conflict, or Other Errors in the RPS
9.0 Proposals, Presentations, and Protest Costs
10.0 Delivery of Proposals
11.0 Validity of Proposals
12.0 Method of Source Selection
13.0 Evaluation of Proposals
14.0 References
15.0 Reserved Rights
16.0 Collier County Purchase Order Terms and Conditions
Additional Terms and Conditions for RPS
17.0 Insurance and Bonding Requirements
18.0 Additional items and/or Service
19.0 County’s Right to Inspect
20.0 Vendor Performance Evaluation
21.0 Additional Terms and Conditions of Contract
22.0 Public Records Compliance
23.0 Payment Method
24.0 Environmental Health and Safety
25.0 Licenses
26.0 Survivability
27.0 Principal/Collusion
28.0 Relation of County
29.0 Termination
30.0 Lobbying
31.0 Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
32.0 Single Proposal
33.0 Protest Procedures
34.0 Public Entity Crime
35.0 Security and Background Checks
36.0 Conflict of Interest
37.0 Prohibition of Gifts to County Employees
38.0 Immigration law Affidavit Certification
39.0 Term of Contract
Attachments
Attachment A – Scope of Services
Attachment B – Required RPS Forms
Grant Contract Provisions and Assurances
FOR QUALIFICATIONS SUBMITTAL
REQUEST FOR PROFESIONAL SERVICES (RPS) NUMBER: 17-7188
PROJECT TITLE: Professional Services for Nearshore Hardbottom Monitoring
PROPOSAL OPENING DAY/DATE/TIME: September 4, 2017 at 3:00 P.M.
PLACE OF PROPOSAL OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
1.0 INTRODUCTION
As requested by the Collier County Coastal Zone Management Division (hereinafter, the “Division”), the Collier County Board of
County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for P rofessional Services
(hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms,
conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the
Specifications or Scope of Work stated.
The purpose of this monitoring plan is to determine potential nearshore hardbottom impacts resulting from the placement of beach
compatible sand on the Collier County beach shoreline from beach renourishments, as well as potential impacts from Doctors Pass
maintenance dredging project and the Wiggins Pass maintenance dredging and navigation improvement project.
2.0 BACKGROUND
Nearshore hardbottom habitat is present along the Collier County shoreline. Hardbottom resources have been identified through
sidescan sonar survey and diver verification on several occasions.
3.0 REQUEST FOR PROFESSIONAL SERVICES (RPS) PROCESS
3.1 The selection process will involve a two step proposal review to minimize Proposers’ costs in preparing initial
qualification proposals and expediting the review process. The Proposers will initially submit a qualifications proposal
which will be scored based on the criteria in Section 4.0 Grading Criteria for Development of Shortlist, which will be the
basis for short-listing no less than three (3) firms.
The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and
scored by the COUNTY. The COUNTY will then issue an invitation for oral presentations (Step 2) to at least the top three
short-listed firms and produce a final ranking for approval by the Board of County Commissioners. Upon approval, the
County will enter into negotiations with the top ranked firms to establish cost for the services needed. With successful
negotiations, a contract will be developed with the selected firm, based on the negotiated price and technical components.
The COUNTY plans to include an allowance in the contract for items such as changes in scope and permit acquisition.
3.2 The COUNTY will use a Selection Committee in the Request for Professional Services selection process.
3.3 The intent of the Step 1 scoring of the qualifications proposal is for consultants to indicate their interest, relevant
experience, financial capability, staffing and organizational structure.
3.4 Based upon a review of these qualification proposals, the top three (3) short-listed firms will be requested to submit Step 2,
to make oral presentations.
3.5 The scores from the RPS - Step 1 used for short-listing for this Project will not be carried forward for the Step 2 of this
selection process.
3.6 The intent of the Step 2 oral presentations is to provide the firms with a venue where they can conduct discussions with the
Selection Committee to clarify questions and concerns before providing a final rank.
3.7 After review of the Step 2 oral presentations, the COUNTY will rank the Proposers based on the discussion and clarifying
questions on their approach and related criteria, and then negotiate in good faith an Agreement with the top ranked
Proposer.
3.8 If, in the sole judgment of the COUNTY, a contract cannot be successfully negotiated with the top-ranked firm,
negotiations with that firm will be formally terminated and negotiations shall begin with the firm ranked second. If a
contract cannot be successfully negotiated with the firm ranked second, negotiations with that firm will be formally
terminated and negotiations shall begin with the third ranked firm, and so on. The COUNTY reserves the right to
negotiate any element of the proposals in the best interest of the COUNTY.
4.0 GRADING CRITERIA FOR DEVELOPMENT OF SHORTLIST:
4.1 For the development of a shortlist, this evaluation criteria will be utilized by the COUNTY’S Selection Committee to score
each proposal. Consultants are encouraged to keep their proposals concise and to include a minimum of marketing
materials. Proposals must address the following criteria:
Evaluation Criteria Maximum Points
1. Ability of Professional Personnel 20 Points
2. Certified Minority Business Enterprise 5 Points
3. Past Performance 25 Points
4. Project Approach, Willingness to Meet Time and Budget Requirements 20 Points
5. Location 10 Points
6. Recent, Current, and Projected Workloads of the Firm 20 Points
TOTAL POSSIBLE POINTS 100 Points
Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work
previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four
(24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County’s financial
system of record. The tie breaking procedure is only applied in the final ranking step of the selection process. In the event
a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at
least three (3) witnesses.
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Each criterion and methodology for scoring is further described below.
EVALUATION CRITERIA NO. 1: ABILITY OF PROFESSIONAL PERSONNEL (20 Total Points Available)
This criterion measures the ability of professional team personnel as shown by their level of experience on projects of
similar type, size and complexity. This criterion measures how well the team is staffed to address all facets of the project.
It measures how well the team is organized to deliver the project for the COUNTY. Preference will be given to teams with
knowledge and experience with local construction and regulatory conditions and who demonstrate a strong commitment to
team collaboration proximate to the project site. Preference will also be given to teams (both individual within the teams
and the companies making up the team) that have worked together on successful delivery of similar projects. It measures
the overall level of the team’s qualifications to successfully complete the project.
EVALUATION CRITERIA NO. 2: CERTIFIED MINORITY BUSINESS ENTERPRISE (5 Total Points
Available)
Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified
Minority Business Enterprise
EVALUATION CRITERIA NO. 3: PAST PERFORMANCE (25 Total Points Available)
This criterion measures the professional team’s past experience with projects similar in size, type and complexity as this
project. The professional teams will be evaluated on their Hard Bottom Monitoring projects of the size and scope of this
project, including the experience the team members proposed on this project have together on the previous projects
presented. Experience with all elements of the project scope as generally described herein will be evaluated, with specifi c
emphasis on experience addressing the technical, community and project delivery categories. The professional team’s
minimization of change orders will be an important consideration. Preference will be given to Hard Bottom Monitoring
within the last 5 years in proximity to the proposed project.
The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed
reference forms from clients whose projects are of a similar nature to this solicitation as a part of their proposal.
Provide information on the projects completed by the Proposer that best represent projects of similar size, scope and
complexity of this project using form provided in Attachment B – Form 8. Proposer may include two (2) additional pages
for each project to illustrate aspects of the completed project that provides the PSC information to assess the experience of
the Proposer on relevant project work.
EVALUATION CRITERIA NO. 4: PROJECT APPROACH, WILLINGNESS TO MEET TIME AND BUDGET
REQUIREMENTS (20 Total Points Available)
Written overview of the professional team’s resources available to complete the services requested in the schedule outlined
in the scope of services. The Proposer should illustrate to the COUNTY how they propose to approach the project and
assemble the resources to meet each phase and each major element of the project. (Limit response to 3 pages)
A conceptual level schedule should be included as a separate page to illustrate concepts of design and permitting time,
sequencing of the major elements. (Limit schedule to 1 page, 11” x 17” page size and 40 activities maximum)
Written overview of professional team’s concept and approach to managing the overall cost of the project. (Limit response
to 3 pages)
Include in the 3 page response specific information on past project performance that demonstrates the Proposer’s ability to
meet owners’ budgets including change order history on similar projects.
EVALUATION CRITERIA NO. 5: LOCATION (10 Total Points Available)
The professional team’s approach to management and execution of work with respect to location of various key project
team members will be evaluated under this criterion. The Proposer shall demonstrate from the project kick-off how they
will establish the project location in order to manage day-to-day or on-site information collection and distribution between
internal and external team members, and County staff, as well as other entities involved in the project.
EVALUATION CRITERIA NO. 6: RECENT, CURRENT, AND PROJECTED WORKLOADS OF THE FIRM
(20 Total Points Available)
This criterion measures the team’s proposed resources for the project and their availability to complete all elements of this
project with regards to the closeout of recent work, current workload, and projected projects that could impact the
completion of this project.
INSTRUCTIONS TO PROPOSERS
5.0 QUESTIONS
5.1 Direct questions related to this RPS to the Collier County Procurement Services Division Online Bidding System website:
www.colliergov.net/bid.
5.2 Consultants must clearly understand that the only official answer or position of the County will be the one stated on the
Collier County Procurement Services Division Online Bidding System website. For general questions, please call the
referenced Procurement Strategist noted on the cover page.
6.0 PRE-PROPOSAL CONFERENCE
6.1 The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff
regarding the RPS with all prospective Consultants having an equal opportunity to hear and participate. Oral questions will
receive oral responses, neither of which will be official, nor become part of the R PS. Only written responses to written
questions will be considered official, and will be included as part of the RPS as an addendum.
6.2 All prospective Consultants are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for
this solicitation. If this pre-proposal conference is denoted as “mandatory”, prospective Consultants must be present in
order to submit a proposal response.
7.0 COMPLIANCE WITH THE RPS
7.1 Proposals must be in strict compliance with this RPS. Failure to comply with all provisions of the RPS may result in
disqualification.
8.0 AMBIGUITY, CONFLICT, OR OTHER ERRORS IN THE RPS
8.1 It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity, conflict, discrepancy, omission or
other error in the RPS, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request
modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make
modifications by issuing a written revision and will give written notice to all parties who have received this R PS from the
Procurement Services Division.
9.0 PROPOSALS, PRESENTATIONS, AND PROTEST COSTS
9.1 The County will not be liable in any way for any costs incurred by any Consultant in the preparation of its proposal in
response to this RPS, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if
applicable, any protest procedures.
10.0 DELIVERY OF PROPOSALS
10.1 All proposals are to be submitted before 3:00 P.M., Naples local time, on or before August 24, 2017 the Collier County
Procurement Services Division Online Bidding System website: www.colliergov.net/bid.
10.2 The County does not bear the responsibility for proposals delivered to the Procurement Services Division past the stated
date and/or time indicated.
11.0 VALIDITY OF PROPOSALS
11.1 No proposal can be withdrawn after it is opened unless the Consultant makes their request in writing to the County. All
proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate
evaluation and selection process.
12.0 METHOD OF SOURCE SELECTION
12.1 The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as
authorized by Ordinance Number 2017-08, establishing and adopting the Collier County Procurement Ordinance.
12.2 If the County receives proposals from less than three (3) firms, the Procurement Director shall review all the facts and
determine if it is in the best interest of the County to solicit additional proposals or request that the Selection Committee
rank order the received proposals.
13.0 EVALUATION OF PROPOSALS
13.1 Collier County will evaluate and the proposals and select the firm in accordance with Florida Statute 287.055,
Consultants’ Competitive Negotiation Act (CCNA).
13.2 The County’s procedure for selecting is as follows:
13.2.1 The Procurement Services Director shall appoint a selection committee to review all proposals submitted.
13.2.2 The Request for Professional Services is issued.
13.2.3 Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals
received and verify each proposal to determine if it minimally responds to the requirements of the published RPS.
13.2.4 Selection committee meetings will be open to the public and publicly noticed by the Procurement Services
Division.
13.2.5 In an initial organization meeting, the selection committee members will receive instructions, the submitted
proposals, and establish the next selection committee meeting date and time. After the first meeting, the
Procurement professional will publically announce all subsequent committee meeting dates and times. The
subsequent meeting dates and times will be posted with at least one (1) day advanced notice.
13.2.6 Selection committee members will independently review and score each proposal based on the evaluation
criteria stated in the Request for Professional Services using the Individual Selection Committee Score and Rank
Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and
Rank Form is merely a tool to assist the selection committee member in their review of the proposals.
13.2.7 At the publicly noticed selection committee meeting, the members will present their independent findings /
conclusions / comments based on their reading and interpretation of the materials presented to each other, and may
ask questions of one another. Time will be allowed for public comment.
13.2.8 Collier County selection committee members may consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable of and has a history of
successfully completing projects of this type, including, without limitation, additional information Collier County
may request, clarification of proposer information, and/or additional credit information.
13.2.9 Once the individual scoring has been completed, the Procurement professional will read the results publicly.
The committee will make a determination on which firms will be invited to give oral presentations by short listing
the proposals submitted with the goal of having a minimum of three (3) firms giving oral presentations. The
selection committee may ask for additional information, present materials, interview, ask questions, etc. The
members may consider any and all information obtained through this method in formulating their final ranking.
13.2.10 The selection committee’s overall rank of firms in order of preference (from highest beginning with a rank of
one (1) to the lowest) will be discussed and reviewed by the Procurement Professional. By final consensus, and
having used all information presented (proposal, presentation, references, etc.), the selection committee members
will create a final ranking and staff will subsequently enter into negotiations.
13.3 The County reserves the right to withdraw this RPS at any time and for any reason, and to issue such clarifications,
modifications, addendums, and/or amendments as it may deem appropriate, including, but not limited, to requesting
supplemental proposal information.
13.4 Receipt of a proposal by the County offers no rights upon the Consultant nor obligates the County in any manner.
13.5 Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
14.0 REFERENCES
14.1 The County reserves the right to contact any and all references submitted as a result of this solicitation.
15.0 RESERVED RIGHTS
15.1 Collier County reserves its right in any solicitation to accept or reject any or all bids, proposals or offers; to waive mino r
irregularities and technicalities; or to request resubmission. Also Collier County reserves the right to accept all or any part
of any bid, proposal, or offer, and to increase or decrease quantities to meet the additional or reduced requirements of
Collier County. Collier County reserves its right to cancel, extend or modify any or all bids, proposals or offers; to award
to one or more vendors; to award all or part of a solicitation; and to award by individual line items when it is deemed to be
in the best interest of the County. Collier County reserves its right to reject any sole response.
END OF INSTRUCTIONS TO PROPOSERS
16.0 COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS
16.1 Offer
16.1.1 This offer is subject to cancellation by the COUNTY without notice if not accepted by VENDOR within
fourteen (14) days of issuance.
16.2 Acceptance and Confirmation
16.2.1 This Purchase Order (including all documents attached to or referenced therein) constitutes the entire agreement
between the parties, unless otherwise specifically noted by the COUNTY on the face of this Purchase Order. Each
delivery of goods and/or services received by the COUNTY from VENDOR shall be deemed to be upon the terms
and conditions contained in this Purchase Order.
16.2.2 No additional terms may be added and Purchase Order may not be changed except by written instrument
executed by the COUNTY. VENDOR is deemed to be on notice that the COUNTY objects to any additional or
different terms and conditions contained in any acknowledgment, invoice or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance or payment for any delivery of goods and/or services, or any similar
act by VENDOR.
16.3 Inspection
16.3.1 All goods and/or services delivered hereunder shall be received subject to the COUNTY’S inspection and
approval and payment therefore shall not constitute acceptance. All payments are subject to adjustment for
shortage or rejection. All defective or nonconforming goods will be returned pursuant to VENDOR'S instruction
at VENDOR’S expense.
16.3.2 To the extent that a purchase order requires a series of performances by VENDOR, the COUNTY prospectively
reserves the right to cancel the entire remainder of the Purchase Order if goods and/or services provided early in
the term of the Purchase Order are non conforming or otherwise rejected by the COUNTY.
16.4 Shipping and Invoices
16.4.1 a) All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation
rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the
COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the
COUNTY nonetheless remain with VENDOR.
16.4.2 b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise specifically stated
in this Purchase Order. Unless otherwise provided in Purchase Order, no invoices shall be issued nor payments
made prior to delivery. Unless freight and other charges are itemized, any discount will be taken on the full
amount of invoice.
16.4.3 c) All shipments of goods scheduled on the same day via the same route must be consolidated. Each shipping
container must be consecutively numbered and marked to show this Purchase Order number. The container and
Purchase Order numbers must be indicated on bill of lading. Packing slips must show Purchase Order number and
must be included on each package of less than container load (LCL) shipments and/or with each car load of
equipment. The COUNTY reserves the right to refuse or return any shipment or equipment at VENDOR’S
expense that is not marked with Purchase Order numbers. VENDOR agrees to declare to the carrier the value of
any shipment made under this Purchase Order and the full invoice value of such shipment.
16.4.4 d) All invoices must contain the Purchase Order number and any other specific information as identified on the
Purchase Order. Discounts of prompt payment will be computed from the date of receipt of goods or from date of
receipt of invoices, whichever is later. Payment will be made upon receipt of a proper invoice and in compliance
with Chapter 218, Fla. Stats., otherwise known as the “Local Government Prompt Payment Act,” and, pursuant to
the Board of County Commissioners Purchasing Policy.
16.5 Time Is Of the Essence
16.5.1 Time for delivery of goods or performance of services under this Purchase Order is of the essence. Failure of
VENDOR to meet delivery schedules or deliver within a reasonable time, as interpreted by the COUNTY in its
sole judgment, shall entitle the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees
to reimburse the COUNTY for any expenses incurred in enforcing its rights. VENDOR further agrees that
undiscovered delivery of nonconforming goods and/or services is not a waiver of the COUNTY’S right to insist
upon further compliance with all specifications.
16.6 Changes
16.6.1 The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping
instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such
change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable
adjustment in the price and/or delivery schedule will be negotiated by the COUNTY and VENDOR.
Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease
costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is
ordered or within such additional period of time as may be agreed upon by the parties.
16.7 Warranties
16.7.1 VENDOR expressly warrants that the goods and/or services covered by this Purchase Order will conform to the
specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of
satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall
be delivered free from any security interest or other lien, encumbrance or claim of any third party. These
warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY.
16.8 Statutory Conformity
16.8.1 Goods and services provided pursuant to this Purchase Order, and their production and transportation shall
conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the
Purchase Order.
16.9 Advertising
16.9.1 No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with
the COUNTY for goods and/or services, or appropriate or make use of the COUNTY’S name or other identifying
marks or property without the prior written consent of the COUNTY’S Purchasing Department.
16.10 Indemnification
16.10.1 VENDOR shall defend, indemnify and hold harmless the COUNTY from any and all claims, including claims
of negligence, costs and expenses, including but not limited to attorneys' fees, arising from, caused by or related to
the injury or death of any person (including but not limited to employees and agents of VENDOR in the
performance of their duties or otherwise), or damage to property (including property of the COUNTY or other
persons), which arise out of or are incident to the goods and/or services to be provided hereunder.
16.11 Warranty of Non Infringement
16.11.1 VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a)
in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do
not constitute unfair competition.
16.11.2 VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including
claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim,
suit or proceeding alleging that the COUNTY’S use of the goods and/or services provided under this Purchase
Order are inconsistent with VENDOR'S representations and warranties in section 11 (a).
16.11.3 If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur,
VENDOR may, at the COUNTY’S option, procure for the COUNTY the right to continue using the goods or
services, or replace or modify the goods or services so that they become non infringing, (without any material
degradation in performance, quality, functionality or additional cost to the COUNTY).
16.12 Insurance Requirements
16.12.1 The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and
limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance
coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers
authorized or eligible to write policies in the State of Florida.
16.13 Compliance with Laws
16.13.1 In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and
local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-
exhaustive example, this shall include the American with Disabilities Act and all prohibitions against
discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans’ status.
Further, VENDOR acknowledges and without exception or stipulation shall be fully responsible for complying
with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws
referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to
unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the
COUNTY as a material and substantial breach of the contract arising from this Purchase Order.
16.14 Force Majeure
16.14.1 Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting
from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of
nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will
delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice
thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of
the goods and/or services to the COUNTY.
16.15 Assignment
16.15.1 VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written
consent of the COUNTY. Any assignment made without such consent shall be deemed void.
16.16 Taxes
16.16.1 Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real
property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida
Statutes, Chapter 212), and from federal excise tax.
16.17 Annual Appropriations
16.17.1 The COUNTY’S performance and obligation to pay under this Purchase Order shall be contingent upon an
annual appropriation of funds.
16.18 Termination
16.18.1 This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the
VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the
terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of such
breach and VENDOR has failed to cure within 10 days of receipt of such notice.
16.19 General
16.19.1 a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action
brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County, Florida
16.19.2 b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR
shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not
be deemed a waiver of any subsequent default by VENDOR.
16.19.3 c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified
mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective
upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for
notice by written notice complying with the requirements of this section.
16.19.4 d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase
Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers,
employees and authorized persons.
16.19.5 e) In the event of any conflict between or among the terms of any Contract Documents related to this
Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order.
To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of
the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County
and/or provide the greatest protection to the County shall govern.
ADDITIONAL TERMS AND CONDITIONS FOR RPS
17.0 INSURANCE AND BONDING REQUIREMENTS
17.1 The Consultant shall at its own expense, carry and maintain insurance coverage from responsible companies duly
authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation.
The Consultant shall procure and maintain property insurance upon the entire project, if required, to the full insurable
value of the scope of work.
17.2 The County and the Consultant waive against each other and the County’s separate Consultants, Contractors, Design
Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance
provided herein, except such rights as they may have to the proceeds of such insurance. The Consultant and County shall,
where appropriate, require similar waivers of subrogation from the County’s separate Consultants, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
17.3 Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
17.4 Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of
Collier County.”
17.5 The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall name Collier
County, Florida, as an additional insured as to the operations of Consultant under this solicitation and shall contain a
severability of interests provisions.
17.6 Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work
performed on behalf of Collier County. The "Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
17.7 The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and
Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If
Consultant has any self-insured retentions or deductibles under any of the below listed minimum required coverage,
Consultant must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or
deductibles will be Consultant’s sole responsibility.
17.8 Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of
completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer.
17.9 The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or
non renewal on the part of the insurance carrier or the Consultant. The Consultant shall also notify the County, in a like
manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material
change in coverage or limits received by Consultant from its insurer and nothing contained herein shall relieve Consultant
of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Consultant hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full extent
permitted under such policy.
17.10 Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County may terminate the
Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Consultant for such
coverage(s) purchased. If Consultant fails to reimburse the County for such costs within thirty (30) days after demand, the
County has the right to offset these costs from any amount due Consultant under this Agreement or any other agreement
between the County and Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to
purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract
Documents.
17.11 If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the
Consultant shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar
days after the expiration date on the certificate. Failure of the Consultant to provide the County with such renewal
certificate(s) shall be considered justification for the County to terminate any and all contracts.
18.0 ADDITIONAL ITEMS AND/OR SERVICES
18.1 Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the
Procurement Ordinance.
19.0 COUNTY’S RIGHT TO INSPECT
19.1 The County or its authorized Agent shall have the right to inspect the Consultant’s facilities/project site during and after
each work assignment the Consultant is performing.
20.0 VENDOR PERFORMANCE EVALUATION
20.1 The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000.
To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement.
21.0 ADDITIONAL TERMS AND CONDITIONS OF CONTRACT
21.1 The selected Consultant shall be required to sign a standard Collier County contract.
21.2 The resultant contract(s) may include purchase or work orders issued by the County’s project manager .
21.3 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for
the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County
will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the
Consultant.
21.4 The County’s project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including
materials, supplies, and equipment associated with the scope or work.
22.0 PUBLIC RECORDS COMPLIANCE
22.1 Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as
follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Communication and Customer Relations Division
3299 Tamiami Trail East
Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
22.2 The Contractor must specifically comply with the Florida Public Records Law to:
22.2.1 Keep and maintain public records required by the public agency to perform the service.
22.2.2 Upon request from the public agency’s custodian of public records, provide the public agency with a copy of
the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in this chapter or as otherwise provided by law.
22.2.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and following
completion of the contract if the Contractor does not transfer the records to the public agency.
22.2.4 Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the
Contractor or keep and maintain public records required by the public agency to perform the service. If the
Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor
shall meet all applicable requirements for retaining public records. All records stored electronically must be
provided to the public agency, upon request from the public agency’s custodian of public records, in a format that
is compatible with the information technology systems of the public agency.
23.0 PAYMENT METHOD
23.1 Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes.
Vendor’s invoices must include:
23.1.1 Purchase Order Number
23.1.2 Description and quantities of the goods or services provided per instructions on the County’s purchase order or
contract. Invoices shall be sent to:
Board of County Commissioners Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail East, Suite 700
Naples FL 34112
Or
Emailed to: bccapclerk@collierclerk.com
23.2 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of
invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission
of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of “laches” as untimely
submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement.
23.3 In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier
County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to
off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of
for materials delivered in association with a contract.
23.4 Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for
payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes,
otherwise known as the “Local Government Prompt Payment Act.” Collier County reserves the right to withhold and/or
reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
24.0 ENVIRONMENTAL HEALTH AND SAFETY
24.1 All Consultants and Sub Consultants performing service for Collier County are required and shall comply with all
Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and
any other applicable rules and regulations. Consultants and Sub Consultants shall be responsible for the safety of their
employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and
around the work site. All firewall penetrations must be protected in order to meet Fire Codes.
24.2 Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or
right-of-way for the purpose of inspection of any Consultant’s work operations. This provision is non-negotiable by any
department and/or Consultant.
24.3 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash
Studies where relevant as determined by the engineer.
24.4 All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels.
25.0 LICENSES
25.1 The Consultant is required to possess the correct Business Tax Receipt, professional license, and any other authorizations
necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local
Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be
submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of
any Consultant to submit the required documentation may be grounds to deem Consultant non-responsive. A Consultant,
with an office within Collier County is also required to have an occupational license.
25.2 All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier
County Contractor License registration form and submit the required fee. After registering the license/registration will
need to be renewed thereafter to remain “active” in Collier County.
25.3 If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and
Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses,
please contact the Tax Collector’s Office at (239) 252-2477.
26.0 SURVIVABILITY
26.1Bids (ITBs/RFPs/RPSs): The Consultant agrees that any Work Order/Purchase Order that extends beyond the expiration
date of Solicitation Professional Services for Nearshore Hardbottom Monitoring resultant of this solicitation will survive
and remain subject to the terms and conditions of that Agreement until the completion or termination of any Work
Order/Purchase Order.
27.0 PRINCIPAL/COLLUSION
27.1 By submission of this Proposal the undersigned, as Consultant, does declare that the only person or persons interested in
this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any
interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any
person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud.
28.0 RELATION OF COUNTY
28.1 It is the intent of the parties hereto that the Consultant shall be legally considered an independent Consultant, and that
neither the Consultant nor their employees shall, under any circumstances, be considered employees or agents of the
County, and that the County shall be at no time legally responsible for any negligence on the part of said Consultant, their
employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or
corporation.
29.0 TERMINATION
29.1 Should the Consultant be found to have failed to perform services in a manner satisfactory to the County, the County may
terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a
thirty (30) day written notice. The County shall be sole judge of non performance. In the event that the award of this
solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated
at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board’s
Procurement Ordinance.
30.0 LOBBYING
30.1 After the issuance of any solicitation, no current or prospective vendor or any person acting on their behalf, shall contact,
communicate with or discuss any matter relating to the solicitation with any Collier County employee or elected or
appointed official, other than the Procurement Services Director or his/her designees. This prohibition ends upon
execution of the final contract or upon cancellation of the solicitation. Any current or prospective vendor that lobbies any
Collier County employee or elected or appointed official while a solicitation is open or being recommended for award (i)
may be deemed ineligible for award of that solicitation by the Procurement Services Director, and (ii) will be subject to
Suspension and Debarment outlined in section Twenty-eight of County Ordinance 2017-08.
31.0 CERTIFICATE OF AUTHORITY TO CONDUCT BUSINESS IN THE STATE OF FLORIDA (Florida Statute
607.1501)
31.1 In order to be considered for award, firms must be registered with the Florida Department of State Divisions of
Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority
(www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the
solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at
the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm.
32.0 SINGLE PROPOSAL
32.1 Each Consultant must submit, with their proposal, the required forms included in this RPS. Only one proposal from a
legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership
or joint venture submitting as primary may not then act as a sub-consultant to any other firm submitting under the same
RPS. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal
entity may act as a sub-consultant to any other firm or firms submitting under the same RPS. All submittals in violation of
this requirement will be deemed non-responsive and rejected from further consideration.
33.0 PROTEST PROCEDURES
33.1 Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the
form of the solicitation documents or procedures) shall file their protest with the Procurement Director strictly in
accordance with the County’s current Procurement Ordinance and policies.
33.2 Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice
of intent to protest with the Procurement Director within three (3) calendar days (excluding weekends and County
holidays) of the date that the recommended award is posted.
33.3 Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given
instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at
the office of the Procurement Director.
34.0 PUBLIC ENTITY CRIME
34.1 A person or affiliate who has been placed on the convicted Consultant list following a conviction for a public entity crime
may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a
bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work ;
may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a
period of 36 months following the date of being placed on the convicted Consultant list.
35.0 SECURITY AND BACKGROUND CHECKS
35.1 The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five
(5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management Division for all employees that shall
provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and
local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and
employment verifications and other related records. Contractor shall be required to maintain records on each employee
and make them available to the County for at least four (4) years.
35.2 All of Contractor’s employees and subcontractors must wear Collier County Government Identification badges at all
times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from
the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their
background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor’s
business.
35.3 The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-
FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This
notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within
four (4) hours of separation may result in a deduction of $500 per incident.
35.4 CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated
upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs.
36.0 CONFLICT OF INTEREST
36.1 Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this R PS document. Disclosure
of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm
from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during
contract selection and execution.
37.0 PROHIBITION OF GIFTS TO COUNTY EMPLOYEES
37.1 No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or othe r
item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County
Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the
following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County
staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RPS, and/or quotes; and, c. immediate termination
of any contract held by the individual and/or firm for cause.
38.0 IMMIGRATION LAW AFFIDAVIT CERTIFICATION
38.1 Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only
individuals who are eligible to work in the United States.
38.2 The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in
partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment
eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification
requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals
(RFP) including Request for Professional Services (RPS) and construction services.
38.3 Exceptions to the program:
38.3.1 Commodity based procurement where no services are provided.
38.3.2 Where the requirement for the affidavit is waived by the Board of County Commissioners
38.4 Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment,
at the time of the submission of the Consultant’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for
the company. Consultants are also required to provide the Collier County Procurement Services Division an executed
affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents.
If the Bidder/Consultant does not comply with providing the acceptable E-Verify evidence and the executed affidavit the
bidder’s / Consultant’s proposal may be deemed non-responsive.
38.5 Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all purchases not
covered under the “Exceptions to the program” clause above.
38.6 For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the
following website: http://www.dhs.gov/E-Verify. It shall be the Consultant’s responsibility to familiarize themselves with
all rules and regulations governing this program.
38.7 Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible
for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq.
and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure
by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a
breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement
immediately.
39.0 TERM OF CONTRACT
County reserves the right to modify this scope during negotiations for budgetary reasons.
The contract term, if an award is made, will commence on the date of the Notice to Proceed and end upon acceptance and
approval of the final payment.
Surcharges will not be accepted in conjunction with this award, and such charges should be incorporated into the pricing
structure.
END OF ADDITIONAL TERMS AND CONDITIONS FOR RPS
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
REQUEST FOR PROFESSIONAL SERVICES
In accordance with Florida Statute 287.055
Consultants’ Competitive Negotiation Act
FOR
Professional Services for Nearshore Hardbottom Monitoring
RPS NO.: 17-7188
EVELYN COLON, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-2667
FAX: (239) 252-2810
evelyncolon@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
Attachment A - Scope of Work and Technical Specifications
Detailed Scope of Work
In February 2003, a sidescan sonar survey was conducted along the Collier County shoreline between
monuments R-17 and R-81. The results of this survey documented approximately 500 acres (ac) of low
relief nearshore hardbottom formations located within approximately 1,000 ft of the shoreline (CPE,
2004). The results of these investigations were used to assist Collier County and FDEP in the
development of the hardbottom monitoring plan for the 2006 project.
In compliance with the final FDEP-approved monitoring plan, a pre-construction biological monitoring
survey was conducted in 2005, and four post-construction surveys were completed (CPE 2006, 2007a,
2007b, 2009; Collier County, 2009). As compensation for potential effects from the 2006 project to
nearshore hardbottom resources, FDEP required that Collier County construct a 1.09-acre artificial reef.
This artificial reef was constructed in 2007, and based on two years of monitoring, FDEP determined the
artificial reef had provided successful mitigation and that no further monitoring was required.
Most recently, hardbottom formations were surveyed in 2013, 2015 and 2016 in association with the
2013-16 Beach Nourishment Project.
The FY 2017/18 Hardbottom Biological Monitoring will incorporate the following criteria, guidelines and
specifications:
• Survey, data collection, analysis recommendations and report to be conducted as per Collier
County final Hardbottom Biological Monitoring Plan approved in April 2013. The monitoring
plan was developed in coordination with FDEP and is a modified version of the 2006 plan. Field
surveying and data collection will be conducted before September 15, 2017. Analysis,
recommendations and report to be completed by December 30, 2017
• Conform to all aspects of Collier County Beach Renourishment FDEP Permit NO. 02222355-
001-JC and USACE Permit NO. SAJ–2004-08754; Doctors Pass Maintenance Dredging FDEP
Permit NO. 0235740-001-JC and USACE Permit NO SAJ-2004-09754; Wiggins Pass
Maintenance Dredging and Navigation Improvement FDEP Permit NO. 0142538-001-JC and
USACE Permit NO. SAJ-2004-07621.
• Reference Collier County Beach Renourishment Project 2016 Hardbottom Biological Monitoring
Report dated 2016.
• Report shall include renourishment history and dredging history.
• The authorized Collier County Beach Renourishment Project is located between R-22+300 and
R-79, and includes the periodic renourishment of the Collier County beaches (Vanderbilt Beach,
Pelican Bay Beach, Park Shore Beach, and Naples Beach).
• Monitoring Transects are identified in Collier County Beach Renourishment Project 2016
Hardbottom Biological Monitoring Report dated December 2016.
• Based on analysis of 2013 pre-construction and the 2013, 2014 and 2016 post-construction data,
there were no observed project impacts to Vanderbilt Beach, Pelican Bay, Park Shore or Naples
Beach segments. Collier County routinely augments the consultants efforts to collect data,
perform surveys and provide equipment to minimize costs to the County working under the
consultants direction and guidance. We view the consultant as the subject matter expert and
provide this assistance to minimize costs. For this monitoring event as has been done for the past
10 years, Collier County will provide the work vessel, vessel captain, 2 divers to survey and
collect data and the hypac system. All data collection and field work will be done under the
direction and guidance of the consultant. All data analysis and reporting to FDEP will be
completely performed by the consultant.
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
REQUEST FOR PROFESSIONAL SERVICES
In accordance with Florida Statute 287.055
Consultants’ Competitive Negotiation Act
REQUIRED FORMS FOR
Professional Services for Nearshore Hardbottom Monitoring
RPS NO.: 17-7188
EVELYN COLON, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-2667
FAX: (239) 252-2810
evelyncolon@colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
Form 1: Consultant’s Non-Response Statement
The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear, concise and openly
competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not wishing to respond to this
solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return
this form via email or fax, noted on the cover page, or mail to Collier County Government, Procurement Services Division, 3295
Tamiami Trail East, BLDG C-2, Naples, FL 34112.
We are not responding to CCNA Solicitation 17-7188 Professional Services for Nearshore Hardbottom Monitoring for the
following reason(s):
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
Other reason(s):
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name: _____________________________________ Date _____________
Form 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your
Proposal.
Consultant should check off each of the following items as the necessary action is completed:
The Proposal has been signed.
All applicable forms have been signed and included, along with licenses to complete the requirements of the project.
Any addenda have been signed and included.
ALL PROPOSALS MUST HAVE THE RPS NUMBER AND TITLE ON THE OUTSIDE OF THE PACKET
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name:
________________________________________ Date ___________
Form 3: Conflict of Interest Affidavit
The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project
affiliated with: Professional Services for Hardbottom Monitoring does not pose an organizational conflict as described by one of the
three categories below:
Biased ground rules – The firm has not set the “ground rules” for affiliated past or current Collier County project
identified above (e.g., writing a procurement’s statement of work, specifications, or performing systems engineering and
technical direction for the procurement) which appears to skew the competition in favor of my firm.
Impaired objectivity – The firm has not performed work on an affiliated past or current Collier County project identified
above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor’s ability to
render impartial advice to the government.
Unequal access to information – The firm has not had access to nonpublic information as part of its performance of a
Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive
advantage in current or future solicitations and contracts.
In addition to this signed affidavit, the contractor / consultant must provide the following:
1. All documents produced as a result of the work completed in the past or currently being worked on for the above mentioned
project; and,
2. Indicate if the information produced was obtained as a matter of public record (in the “sunshine”) or through non-public (not in
the “sunshine”) conversation (s), meeting(s), document(s) and/or other means.
Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may
result in the disqualification for future solicitations affiliated with the above referenced project(s).
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their
knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual,
organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an
organizational conflict.
Firm: ____________________________________________________________________________
Signature and Date:_________________________________________________________________
Print Name: _______________________________________________________________________
Title of Signatory: __________________________________________________________________
State of_____________________________________ County of _______________________________________
SUBSCRIBED AND SWORN to before me this ________________ day of __________________, 20__________,
by _______________________________________________, who is personally known to me to be the
________________________________________ for the Firm, OR who produced the following identification
________________________________________.
__________________________________________________________ ________________________________
Notary Public Commission Expiration
Form 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: 17-7188 Professional Services for Nearshore Hardbottom Monitoring
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement with any other person an d
this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal
contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal
pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced CCNA
Solicitation. Further, the consultant agrees that if awarded a contract for these services, the consultant will not be eligible to
compete, submit a proposal, be awarded, or perform as a sub-consultant for any future hard bottom monitoring or related
services associated with work that is a result of this awarded contract.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________, 20__ in the County of
_______________, in the State of _____________.
Firm’s Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax Identification
Number
CCR # or CAGE Code
__________________________________________________________________________
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
Additional Contact Information
Send payments to:
(required if different from
above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from
above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email:
Form 5: Immigration Affidavit Certification
CCNA Solicitation: 17-7188 Professional Services for Nearshore Hardbottom Monitoring
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Request
for Professional Services (RPS) submittals. Further, Consultants are required to enroll in the E-Verify program, and provide
acceptable evidence of their enrollment, at the time of the submission of the Consultant’s proposal. Acceptable evidence con sists
of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify
program may deem the Consultant’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the
Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A (e) of the INA.
Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for
unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and
subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to
provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of
Homeland Security in partnership with the Social Security Administration at the time of submission of the Consultant’s propos al.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of ________________, 20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit
to interrogatories hereinafter made.
Form 6: Consultant Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including social
security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5)
require that the county notify you in writing of the reason for collecting this information, which will be used for no other
purpose than herein stated. Please complete all information that applies to your business and return with your quote or
proposal.
1. General Information (provide all information)
Taxpayer Name ________________________________________________________________________________
(as shown on income tax return)
Business Name (if different from taxpayer name)
Address ____________________________________ City ______________________________________________
State ______________________________________ Zip______________________________________________
Telephone __________________ FAX ______________________ Email _________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip______________
FAX ______________________________________
Email ____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award).
4. Sign and Date Form: Certification:
Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature
___________________________________________________________
Date
______________________________
Title
_______________________________________________________________
Phone Number
________________________
.
Form 7: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$100,000 single limit per occurrence
3. Commercial General
Liability (Occurrence
Form) patterned after the
current ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations and
Contractual Liability.
4. Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall defend, indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages, losses
and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance of
this Agreement.
5. Automobile Liability $500,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
6. Other insurance as
noted:
Watercraft $ 1,000,000 Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ 1,000,000 Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to the
completion of the work.
$ 1,000,000 Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services under
this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $1,000,000 Per claim & in the
aggregate
Project Professional Liability $ __________ Per Occurrence
Valuable Papers Insurance $ __________ Per Occurrence
Technology Errors and Omissions $1,000,000 Per Occurrence
Cyber Coverage $1,000,000 Per Occurrence
7. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
8. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the executed
contract by Proposers receiving award, and written for 100% of the Contract
award amount, the cost borne by the Proposer receiving an award. The
Performance and Payment Bonds shall be underwritten by a surety authorized to
do business in the State of Florida and otherwise acceptable to Owner; provided,
however, the surety shall be rated as “A-“ or better as to general policy holders
rating and Class V or higher rating as to financial size category and the amount
required shall not exceed 5% of the reported policy holders’ surplus, all as
reported in the most current Best Key Rating Guide, published by A.M. Best
Company, Inc. of 75 Fulton Street, New York, New York 10038.
9. Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Consultant shall provide County with certificates of insurance meeting the required
insurance provisions.
10. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required. This insurance shall be primary and non-contributory with
respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the
Vendor’s policy shall be endorsed accordingly.
11. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates
of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read:
For any and all work performed on behalf of Collier County.
12. Thirty (30) Days Cancellation Notice required.
RLC 8/2/2017
Consultant’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Consultant
Signature
_____________________________________________________________________________
Print Name
_____________________________________________________________________________
Insurance
Agency
_____________________________________________________________________________
Agent Name
___________________________________ Telephone Number ________________
Form 8: Reference Questionnaire
Solicitation: 17-7188 Professional Services for Nearshore Hardbottom Monitoring
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be
used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed
you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria
to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire
the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual
again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or
form will be scored “0.” (Please note, references from Collier County st aff will not be accepted.)
Project Description: ___________________________
Completion Date: _____________________________
Project Budget: _______________________________ Project Number of Days: _______________________
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Addendum 6
Revised: 4/15/10
1
ADDENDUM 6
Memorandum
Date: October 6, 2017
From: Evelyn Colon, Procurement Strategist
To: Interested Bidders
Subject: Addendum # 6
Solicitation # and Title 17-7188 Professional Services for Nearshore Hardbottom
Monitoring
The following changes are issued as an addendum for the referenced solicitation:
PROPOSAL OPENING DAY/DATE/TIME: October 13, 2017 @ 3:00PM November 13, 2017
10.0 DELIVERY OF PROPOSALS
10.1 All proposals are to be submitted before 3:00 P.M., Naples local time, on or before October 13, 2017
November 13, 2017 @ 3:00PM the Collier County Procurement Services Division Online Bidding System
website: www.colliergov.net/bid.
39.0 TERM OF CONTRACT
County reserves the right to modify this scope during negotiations for budgetary reasons.
The contract term, if an award is made, will commence on the date of the Notice to Proceed and end upon
acceptance and approval of the final payment.
The contract term, if an award(s) is/are made is intended to be for three (3) years with one (1) two (2) year renewal
option.
Surcharges will not be accepted in conjunction with this award, and such charges should be incorporated into the
pricing structure.
Scope of Work
Survey, data collection, analysis recommendations and report to be conducted as per Collier County final
Hardbottom Biological Monitoring Plan approved in April 2013. The monitoring plan was developed in
coordination with FDEP and is a modified version of the 2006 plan. Field surveying and data collection will be
Email: evelyncolon@colliergov.net
Telephone: (239) 252-2667
FAX: (239) 252-2810
conducted before September 15, 2017. Analysis, recommendations and report to be completed by December 30,
2017. Field surveying and data collection will be conducted in September of each year with analysis,
recommendations and report to be completed by December 30, of the same year.
If you require additional information please post a question on the Online Bidding site or contact
me using the above contact information.