Agenda 05/08/2018 Item #16A 205/08/2018
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to execute Change Order No. 1 to
Contract No. 14CO1 with the Florida Department of Environmental Protection Bureau of Beaches
and Coastal Systems Beach Management Funding Assistance Program for Collier County Beach
Nourishment, allowing the County to receive full reimbursement for eligible costs and make a
finding that this item promotes tourism.
OBJECTIVE: To obtain approval of Change Order No. 1 to Contract No. 14CO1 with the Florida
Department of Environmental Protection (FDEP) Bureau of Beaches and Coastal Systems Beach
Management Funding Assistance Program for Collier County Beach Nourishment.
CONSIDERATION: FDEP Contract No. 14CO1 was approved by the Board of County Commissioners
(Board) on January 13, 2015 (Item 16A22), The purpose of this Agreement was to enter into a cost share
reimbursement agreement with FDEP for reimbursement of the non-federal portion of the design,
permitting, and construction cost for the FY 2013 Collier County renourishment of the Vanderbilt, Park
Shore and Naples beaches. Amendment No. 1 to this contract was approved by the Board on January 12,
2016 (Item 16A23). Amendment No. 1 partially reimbursed the County for the non -federal portion of
2013 Tropical Storm Fay beach renourishment; the 2014 Tropical Storm Debby beach renourishment; and
the 2015 beach monitoring and biological monitoring activities. Amendment 2 was approved by the
Board of County Commissioners on May 23, 2017 (Item 16A14). Amendme nt 2 funded engineering for
the 2016 truck haul project, beach renourishment and physical and biological monitoring.
Change Order No. 1 moves already allocated funding between existing tasks to allow the County to
receive full reimbursement for eligible costs. Task 2.5 (Design/Truck Haul Nourishment) is increased by
$1,563.84, Task 3.6 (Construction/Truck Haul Nourishment) is increased by $68,652.16 and Task 3.7
(Construction/Periodic Truck Haul Nourishment) is reduced by $70,216.
FISCAL IMPACT: The work plan covered by this change order totals $15,624,654.85 with costs shared
between local ($4,809,329.93), Federal ($7,715,809.85) and FDEP (3,099,515.06), the same totals as
Amendment 2. The FDEP match (reimbursement) percentage varies by project with a range of 32.34% to
40.35%.
The subject work plan is supported by TDC Beach Renourishment Fund (195); accordingly, FDEP
reimbursement received pursuant to the agreement will be deposited in TDC Fund (195).
GROWTH MANAGEMENT IMPACT: There is no impact to the growth management plan related to
this action.
ADVISORY COMMITTEE RECOMMENDATIONS: At the Coastal Advisory Committee (CAC)
meeting on April 12, 2018, this item was unanimously recommended for approval by an 8 to 0 vote.
At the Tourist Development Council (TDC) meeting on April 23, 2018, this item was unanimously
recommended for approval by an 8 to 0 vote.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval. - CMG
RECOMMENDATION: To approve and authorize the Chairman to execute Change Order No. 1 to
Contract No. 14CO1 with the Florida Department of Environmental Protection Bureau of Beaches and
16.A.2
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Coastal Systems Beach Management Funding Assistance Program for Collier County Beach
Renourishment and make a finding that this item promotes tourism.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees
and Program Management Division
ATTACHMENT(S)
1. DEP Agreement 14CO1 Change Order 1(PDF)
2. FRP Agreement 14CO1 Executed (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.2
Doc ID: 5158
Item Summary: Recommendation to approve and authorize the Chairman to execute Change
Order No. 1 to Contract No. 14CO1 with the Florida Department of Environmental Protection Bureau of
Beaches and Coastal Systems Beach Management Funding Assistance Program for Collier County Beach
Nourishment, allowing the County to receive full reimbursement for eligible costs and make a finding
that this item promotes tourism.
Meeting Date: 05/08/2018
Prepared by:
Title: Accountant – Capital Project Planning, Impact Fees, and Program Management
Name: Gail Hambright
03/21/2018 9:47 AM
Submitted by:
Title: Division Director - IF, CPP & PM – Capital Project Planning, Impact Fees, and Program
Management
Name: Amy Patterson
03/21/2018 9:47 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 03/21/2018 10:54 AM
Growth Management Department Judy Puig Level 1 Reviewer Completed 03/21/2018 1:11 PM
Zoning Gary McAlpin Additional Reviewer Completed 03/22/2018 10:27 AM
Procurement Services Ted Coyman Additional Reviewer Completed 03/27/2018 9:55 AM
Capital Project Planning, Impact Fees, and Program Management Tara Castillo Additional Reviewer Completed 03/28/2018 8:25 AM
Growth Management Department Gene Shue Additional Reviewer Completed 03/29/2018 8:57 AM
Procurement Services Sara Schneeberger Additional Reviewer Completed 04/02/2018 2:22 PM
Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 04/02/2018 2:55 PM
Growth Management Department James French Deputy Department Head Review Skipped 04/03/2018 3:09 PM
Growth Management Department Thaddeus Cohen Department Head Review Completed 04/03/2018 4:38 PM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 04/04/2018 12:34 PM
Grants Edmond Kushi Level 2 Grants Review Completed 04/05/2018 9:10 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 04/13/2018 12:34 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 04/13/2018 1:06 PM
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Budget and Management Office Ed Finn Additional Reviewer Completed 04/13/2018 2:09 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/17/2018 1:02 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 04/30/2018 7:45 AM
Board of County Commissioners MaryJo Brock Meeting Pending 05/08/2018 9:00 AM
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Packet Pg. 475 Attachment: DEP Agreement 14CO1 Change Order 1 (5158 : Change Order #1 to Contract # 14CO1)
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Packet Pg. 484 Attachment: FRP Agreement 14CO1 Executed (5158 : Change Order #1 to Contract # 14CO1)
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