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FY99 Proposed Budget 4, • i • upervtior o ecttortJ 1 411101( FY 1999 BUDG Alorii:le ,. „IT , Nk 1 411111 b. 4111111111111K 93O3 1 ) A ri f Ai CO (‘+' to cv PR 1.9n a RECEIVED aerk cecx 01 Board '62 Eil itotS0 MEMO DATE: Tuesday, April 28, 1998 TO: Board of County Commissioners FROM: Mary W. Morgan, Supervisor of Elections RE: FY- '98=99 BUDGET DRAW This memo is to advise the Board of the need to draw funds in accordance with the provisions established in §129.202(1)(a), Florida Statutes. This authorization must be made in the Board's first meeting of the fiscal year. §129.202(1)(a), Florida Statutes, provides that during the first meeting in October of each year, 25% of the total amount budgeted for the office and thereafter on the first of each month, 6.82% of the total amount budgeted for the office. However, in the event there are any unusual or unanticipated expenses in any one month, upon notification by the supervisor the board shall transfer the necessary amount. Thanks for your cooperation. F:\123DATA\99BUDGET\DRAW.QW cc: County Manager • • Organization of COUNTY Governments Considered a Part-time Office** as provided in Article VIII of the Florida Constitution as adopted&amended. PUBLIC Article I Florida's Constitution ** ? i ! �t Supervisor I l ,( ',11' illi, St of d Ti�X � CORiniiluttesner! ':, ' , I°4 Elections .. Provides Feb Appoints . Taxing District Taxing District V a,�itti { List Monthly Poll Deputies Appraisals Collections• C°df 1 Provides Men 1 U.E. Constitution zE,Ef:; .C$Skict:ZEIktI4 List Monthly Constitutional Amendments 1:22121;.: 4. & Federal Laws Until 1/1/98 42 U.S.C.1973 NRikaPfsttiot&0647 Part of Jury 3 t y s r< :. Lists comes Article VI from Voter roll Florida's Constitution ,t14.1.31,41 Provides Vote Florida Statutes 97-106 Scflool JitTaft Updates from Florida's Election Code Ju Data Florida Statutes 111,112 S/E records Florida's Ethics Code Approves&Purchases Precinct lines 1 .Calls School County voting System Florida Statutes 119 Bond Elections S/E files copy Florida's Public Records Law Provides Ballot Items of annual bdgt Calls Special Schl. for elections Florida Statutes 129 Millage Vote Pays S/E bills Budget Requirements for S/E Calls &keeps S/E May Call Single- Special Elections books as favor Florida Statutes 286 Member Dist.Vote to S/E&for fee Florida's Sunshine Law Sets Milieu.to include Elections budgets Florida's General Laws for special purpose districts Approves Precinct Independent districts Boundaries with SIE V Draws County Com- mission District lines I Authorizes Lease/Use Voter Registration Administration Elections of County Voting System Records & Updates Long Range Planning Candidate Filings i I Voter Outreach Supplies Acquisition initiative Petitions i I Records Draw Program DevJModif. Management& Poll Site Selection Precinct Disposition Boundaries Poliworker Signature Scanning Financial Disclosure Recruitment, Ballot Layout Training&Paymt i l Initial Ballot Voting Unit Confirmation Advertising Tabulation Maintenance Makin!s Program &Setup Final Equipment Voting Confirmation D.O.J. Submissions Delivery/Pickup Machine Mallin!s to/from Polls Acquisition Shared Functions i with/for Elections Biennial Voting Absentee Voter Renewal Budgetary Process System/Equlpmt. Balloting Mailings Custodian Activities rwmtndomnana Rev.04/28/98 12:01 PM FloChrt2 f:\123data\99budget\admin CURRENT SERVICE DESCRIPTION Form 1 Department: Year: FY-'98 '99 Supervisor of Elections Elections - Administration General Fund-080-511010 Mary W. Morgan, Contact Department Goals: 1. To administer the single permanent voter registration system for Collier County residents in accordance with State and Federal Laws and in the most efficient and economical method possible;to keep those voter records updated in an ongoing process to enable voters to properly participate in the appropriate elections;to maintain all deleted voter records in perpetuity. 2. To facilitate and administer the development and training of voter outreach volunteer deputy registrars and to solicit voter outreach registration sites to make the registration and updating process more accessible to the residents. 3. To perform those functions necessary for the distribution and receipt of financial disclosure forms;to notify applicable public officers, designated employees and appointees,to monitor filing of required forms;to provide follow-up by certified mail;to provide certification of non-compliance to the Florida Ethics Commission. 4. To implement the National Voter Registration Act provisions as they pertain to the registration process, statistical requirements,the additional mailings required for record updating, etc. Department Performance Objectives: • Provide easy access for public in registration sites • Administer the Law governing the registration process equitable and uniformly • Provide clear and concise training to volunteer corps • Provice clear and concise training and knowledge of Laws for permanent staff • Administer the Financial Disclosure program requirements in accordance with requirements of the Law and the Florida Ethics Commission • To solicit sites for additional registration points through the county Elections Office activity levels for budget 511010 are shown on the attached page. Unit Value for above is"each." Rev. 04/28/98 11:53 AM f:123\budget admin Collier County,Florida SUPERVISOR OF ELECTIONS - Fund 080 Elections -Admizsistratiora Budget 511010 Amount Amount j Adopted FY-'98 Over/ I FY-'99 % Included for Account FY'98 6 Months 12 Month (Under) Budget Increase Expanded Number Account Title Budget Actual Forecast Budget Request (Decrease) Services 511010 Salaries-Elected Officials 80,500 38,455.09 81,287.00 (787.00) 85,700 5.4% 0.00 512100 Regular Salaries 339,700 154,417.77 339,700.00 0.00 344,940 1.5% 0.00 513100 Other Salaries&Wages 36,000 0.00 33,825.36 (2,174.64 24,000 (29.1%) 0.00 514100 Overtime 13,500 1,818.19 13,500.00 0.00 13,500 0.0% 0.00 518100 Termination Pay 1,387.64 1,387.64 1,387.64 ,;.. 521100 Social Security matching 42,100 13,926.34 42,100.00 0.00 43,631 3.6% 0.00 522100 Retirement-Regular 72,200 28,543.00 72,200.00 0.00 74,091 2.6% 0.00 522500 Retirement-Elected Officials 22,700 10,824.81 22,700.00 0.00 24,167 6.4% 0.00 523150 Health Premium 49,300 14,560.13 49,300.00 0.00 51,300 4.1% 0.00 523160 Life Premium 1,100 80.85 1,100.00 0.00 1,198 8.9% 0.00 524100 Workers'Comp.-Regular 2,600 0.00 2,600.00 0.00 2,410 (7.3%) 0.00 Total Personal Services $659,700 $264,013.82 659,700.00 0.00 $664,937 0.7% 0.00 634201 D.P.-Operations 13,400 1,165.24 13,400.00 0.00 10,000 (25.3%) 0.00 634202 D.P.-Development 1,000 0.00 1,000.00 0.00 1,000 0.0% 0.00 634980 Interdept.Pay for Services 634999 Other Contractual Services 12,000 163.50 12,000.00 0.00 8,000 (33.3%) 0.00 640200 Mileage Reimbursement-Regular 800 69.60 800.00 0.00 800 0.0% 0.00 640300 Out-of-County Travel-Prof.Dev. 4,000 2,784.43 4,000.00 0.00 4,000 0.0% 0.00 641900 Telephone-Allocated 10,000 2,016.00 10,000.00 0.00 10,000 0.0% 0.00 23 lines including modems,FAX&voice 641950 Postage,Freight&UPS 65,000 7,906.46 65,000.00 0.00 45,000 (30.8%) 0.00 643100 Electricity 15,000 3,682.68 15,000.00 0.00 15,000 0.0% 0.00 7,020 sq.ft.@.17¢per ft.per mo. 643400 Water&Sewer 6,300 1,772.88 6,300.00 0.00 5,000 (20.6%) 0.00 644100 Rent Buildings 646180 Building R&M-ISF Billings 1,000 0.00 1,000.00 0.00 1,000 0.0% o.00 646710 Office Equipment R&M 2,000 248.00 2,000.00 0.00 1,000 (50.0%) 0.00 646910 Data Processing Equipment R&M 5,500 75.00 5,500.00 0.00 5,500 0.0% 0.00 647110 Printing and/or Binding-Outside 10,000 1,895.85 10,000.00 0.00 10,000 0.0% 0.00 648160 Other Ads 1,500 448.94 1,500.00 0.00 1,500 0.0% 0.00 649010 Licenses&Permits 7,000 5,082.00 7,000.00 0.00 7,000 0.000 0.00 649030 Clerks Recording Fees,Etc. 200 0.00 200.00 0.00 200 0.0% 0.00 649060 Poll Site Recording Fee 0* . 649990 Other Misc.Services 651110 Office Supplies-General 12,000 2,372.55 12,000.00 0.00 12,000 0.00 0.00 651210 Copying Charges 3,000 985.33 3,000.00 0.00 3,000 0.0% 0.00 651910 Minor Office Equipment 1,000 0.00 1,000.00 0.00 1,000 0.0% 0.00 652990 Other Operating Supplies 1,000 0.00 1,000.00 0.00 800 (20.0%) 0.00 654110 Books,Publications,Subscriptions 400 538.50 538.50 (138.50) 600 50.0% 0.00 654210 Dues&memberships 2,000 1,585.74 1,585.74 414.26 2,000 0.0% 0.00 Total Operating Expenses $174,100 $32,792.70 $173,824.24 $275.76 $144,400 (16.9%) $0.00 ;i iai sioaiiiiziiai 76431 Office Furniture 0.00 0.00 0.00 0.00 0 0.0% 0.00 764360 Office Equipment 2,000 0.00 2,000.00 0.00 2,000 0.0% 0.00 764550 Voting Machines 764900 Data Processing Equipment 15,000 14,989.00 15,000.00 0.00 15,000 0.0% 0.00 Total Capital Outlay $17,000 $14,989.00 $17,000.00 $0.00 $17,000 0.0% $0.00 Personal Services 659,700 264,013.82 659,700.00 0.00 664,937.00 0.7% Operating Expenditures 174,100 32,792.70 174,100.00 0.00 144,400.00 (17.1%) 0.00 Capital Outlay 17,000 14,989.00 17,000.00 0.00 17,000.00 0.0% 0.00 Total Budget 511010 $850,800 $311,795.52 $850,800.00 $0.00 $826,337.00 (2.8%) $0.00 98budget 1 04/29/98 06:23 PM 1 Ci000) 0) QQ 0 0 0 Ci P 8 'R. 2 2 8 '8 V 2 v 8 8 w W w W w w W w 2'Cd ' fD U) a N a co fO co 10 U) C 2 C C C C C C w N 1- a W 0 u O 2 M O h O 0 gr7.-, ol .0gok °Dh3 " ol w w W w w 0 •2MMIlNrt24N3P- 2 2 C wC C C w2y N r W N W M N u� $ N N 1Nr) $ N OO) PO) N O ^ °D O 7 N N M a U) W co O) N O §O O O co"; <8 C 0 a N .n Q f0 C C T a h co W▪ Z h CO f0 0) coM coM U) N j O 8 pO p O N mr pS N S 8 co V N N N CO p N p W N v . 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Q N. N N C 0 CD CO �a{ pppp ��pp CQ pp N CO CD E M NUl. O 01 01 CO') N M N. N. 10 O N 10 03 CO O N y l01 w M CD 0) CD N a U) O N CO h O CO CD 0 N a N O N .a V'h 0) .- O) N a M M CO N 0- K = N ' N .- E 7 U) CO N N M U) N U) 0 0) CO N U) CO V. U) N N 1 2 M CO fD U) W 10 M O M W U) N 10 M V N 3 c W ) ^ (A a O U) FID) CD f7 t0 T 1� N N N V 1� M CD C O N h N h a co co CO 10 M CO a 0 a a a U) Z > V.:.- . r r >. I 14 li O .2 O N . aaatCO F CN n E a E N .-- ''' , D. C. h M h M h N CO N 0 N O) co CO f0 V a N 43 a CO M U) U) CO 0 10(0 Cad� p pN 0 CO h N rn V O C NCC al CD CI' S r.- C4 f0 — 1D 8 1q) v v 2 v M a 0 Q > O O CO _ C 2CO co E N M co CO N. N .— 0 a VaF� CCOO N 0 N. N .- OOD M O N 3 .0 Y CO CD p W.W .4 CD W O N O h h fCpO CO N 41 O yw D 12 > N - O 0) OO COD r r (OD Oh co.- N M 10 2 a a v N 4)1 V la 5 0 0 N N co O or a 0 0) co M U) M CD O N O r O O ) C O. j NO Oh V. M O 0 UO O 0 M M0 O hN ;,- N N N h .y N O.f, m a M MMCOOa C0O t0 U)N M UM) N O U- 0 0N 0 W h ; 7E d W N N N N CO Cr Q 1L O G 4'8SiSi88288Si828i rn88888888 O m 1 I 4/1/97 population estimate is 203,112 1997 111/97 AGM V. 102,793 SUPERVISOR OF ELECTIONS 1/197 rsaws. 111,969 Voter Registration Activity Summary e.qn.mo 240004 Adv. Type of Collier County,Florida Code Change I Jan. Feb.I Mar.I Apr.I May I Jun.I_Jul. I Aug. Sep. I Oct. Nov. I Dec.(TOTALS NR NEWVtrs. 1,425 1,165 95 1,034 1,087 918 1,042 966 1,170 1,153 927 1,091 12,935 AC Addr.Chgs. 516 324 61 720 443 415 809 554 730 543 485 377 6,331 BD DOB Chgs. 15 13 18 8 17 13 11 13 22 5 11 152 CC co,ee.Rerd.,w.Add.Coo. 459 106 0 2 15 87 150 267 112 77 405 1,680 CI co.,nes.5l.d..4ca,cows, 26 33 3 0 9 55 71 141 41 50 57 486 CO come.nes., e.doA amount/ 1 302 0 0 3 28 65 61 24 29 30 543 CS C.nam.MM.sad 459 0 0 2 422 874 677 1,182 257 545 386 4,804 CU Comm.Red.,une.barw. 199 947 14 0 82 440 572 558 543 307 296 3,957 CZ CSZ Chgs. 361 249 84 1,205 869 298 593 585 567 503 388 339 6,797 XR Denied Notice Requested a 0 0 0 0 0 0 0 0 0 0 0 DN"Denial Notcs.Sent 0 0 0 0 0 0 0 0 0 0 0 0 DR Duplicate Applications 28 25 2 21 27 20 38 33 26 27 13 40 324 DS Duplic.Notice Sent 28 25 2 6 16 52 1 33 31 0 27 13 329 DX Dup.Ntc.Deleted 0 0 1 1 2 1 0 0 2 13 EW El.Wkrs. 0 0 o 0 15 a 188 15 10 239 • ON Gend.Chgs. 15 5 1 7 5 4 12 1 6 10 86 HR How Regist. 3 5 10 28 3 29 43 20 16 20 221 IR Incomplete Ntc.Requestea a 0 o a 0 0 0 0 0 0 Is Incompl.Ntc.Sent 0 0 0 0 o a o 0 0 0 IX Incompl.Ntc.Deleted 0 1 0 o 0 0 0 0 0 1 LC ir.6lr.nom VE add Coved 21 0 2 18 5 7 13 10 2 86 LI intim.Red.,Mo.wnmwCounty 4 0 1 16 1 19 21 9 16 7 108 LS rwfirrasaa 458 32 1 54 240 444 296 288 234 337 165 87 2,650 LO 6m.Mr.nra.Moved OW'mCagily 0 16 0 0 5 5 5 5 1 3 2 42 LU `6.1.4691167d.1.1a.wow. 3 3 0 18 290 202 152 187 91 172 82 1,200 ID VID#Chgs. 0 0 o a o 0 0 0 0 0 0 0 M1 #1 Mail 67 49 4 353 313 77 177 122 97 109 87 51 1,525 M2 #2 Mail 9 5 136 73 9 57 13 22 29 5 7 370 MC CSZ Mail 110 54 5 733 912 74 465 123 96 94 68 48 2,834 NC Name Chg. 412 242 42 374 300 277 283 296 371 29 281 284 3,845 01 POB Chg. 1 1 2 6 6 4 4 4 3 34 02 Cancellations 25 33 3 92 6 72 39 50 51 8 58 41 635 03 Temp.Away Address[yin] 0 1 2 12 20 31 21 1 11 5 122 • 04 S/S Aces. 196 16 44 939 4 36 124 81 121 4 159 537 2,739 05 D/L Adds 315 187 17 260 20 170 141 175 297 17 151 939 3,190 08 Dltd.Source 542 213 19 356 24 264 495 581 702 546 436 907 5,456 OD Undeliverable Override Set 0 o a 0 2 6 0 1 0 9 OV Undel.Override Deleted 0 0 0 233 68_ 567 229 0 1 1,098 PA Post Absentee Vtg.Credit 0 0 0 0 0 2,280 2 5,794 301 8,377 PC Party Chgs. 162 148 13 146 16 148 139 139 185 18 142 174 1,856 PD Deleted Voting Credit 2 0 3 1 2 0 2 0 0 12 PN Phone# 319 193 21 301 32 476 416 323 385 33 283 256 3,828 PT Prec.Chgs. 371 268 35 2,786 37 363 455 421 1,315 52 521 357 8,106 PV Vtg.History 2 0 8 1 2 4,276 1 0 0 4,292 RC Race Chgs. 15 4 14 2 14 12 7 13 1 13 10 143 RD Reg.Date Chg. 51 31 4 65 6 77 89 65 86 5 41 47 713 RS Street Name Chg. 4 0 104 17 81 58 106 0 260 616 SI Secured Information 0 0 0 0 0 0 0 0 0 0 SE Security Setting Modified 4 1 5 2 17 9 7 12 7 7 101 SO Registration Source Change 6 8 7 1 30 50 29 47 2 18 25 254 SR Reason Change(to status) 1,631 1,346 344 453 53 1,255 2,162 2,169 2,852 1,73 1,434 1,606 17,515 SS Social Security Nos. 371 103 65 421 23 1,682 1,041 445 2,175 5,41 4,306 5,538 22,384 Sr Status Changes' 1,971 1,893 1,29 1,462 1,46 1,037 1,152 1,367 1.668 1,52 1,297 1,553 17,668 Sus Suspended 0 Month's End an 5s 71 76 an so n 51 66 64 40 57 773 WE Active to Not Eligible 335 594 220 270 168 149 251 2455 234 204 245 306 6,291 N/E Inactive to Not Eligible as 44 26 20 62 12 46 105 as se 54 n 676 to a Suspense to Active 6 34 47 62 62 36 84 54 71 41 39 45 677 Suspense to Not Eligible 3 0 0 2 0 3 2 2 23 0 4 2 41 to R Inactive to Removable 0 0 0 0 0 0 0 1 2 1 0 3 7 a to I Active to Inactive 14 5 1 10 1 121 684 676 1.104 257 538 384 3,976 I to a Inactive to Active 37 44 34 35 49 22 176 260 395 210 159 469 1,886 UA Unconfirmed Address Added 0 1 244 719 844 1,145 622 436 238 150 4,399 UC Unconfirmed Address Changed 0 0 28 136 111 133 160 7 103 57 803 LID Unconfirmed Address Deleted 0 1 3 60 49 47 43 1 21 15 258 VA Vtr.Assistance Chg. 4 3 3 5 2 0 1 1 1 23 vM Mail.Add.Chg.in NVRA 0 1 0 4 5 3 0 0 2 15 VR Resid.Add.Chg.in NVRA 2 1 0 17 22 42 47 2 20 9 185 VS StatusiReason Chg.in NVRA 856 330 2 450 1,01 950 1,559 42 686 836 7,110 , IM"Incomplete Regis.Not.*** 0 3 10 114 99 12 172 143 121 15 1,061 FR voeear.n.go.a.a 0 0 0 0 0 0 0 FS va6.Notice 6.M 0 0 0 0 0 0 0 FX vies.Mase oerled 0 0 0 0 0 0 0 NP No Purge,Contact Made 0 0 0 0 0 0 0 TI Transferred In 0 0 0 0 0 0 0 Pre-registrations-17 yrs. 2 1 1 0 1 14 33 i Show Cause.Felons 2 17 2 18 32 22 2 3 16 1 204 Show Cause:Mental 2 0 0 2 1 0 8 Show Cause:Other 0 8 4 4 1 76 54 1 31 1 305 Referred to Slate Attorney 21 0 0 7 0 0 28 DMV lost application 21 1 6 14 11 21 110 Referred to OTHER Counties 9 94 6 9 73 56 11 93 71 9 61 7 979 19971014161 ""64 . 8,ntforM197 I I 4l I I 0[: 471 "°'' I 5747., ' l O[ I 11.404''.., 0197 11//97 Even lades C R•weal 0:\\\O\.\O�\:'`O\\\O\.:o\\\\\`',,\\\\\00\..\\\\`\\\\,.00\\\\\\\\\\\\\\\\\\\`\.\O\\\\\..\\O\\O\a o C197 11//97 Eve,•edea C' Sent 0 i\. ,.73 a„. ��\�:�m\�a ���i��,,, „,„7\%1:a 0 019711//97 Everglades City Receive or,',�'` 'N, ',�: ''',\\`' \:" \�\\°\',A,,''ZI'' ',.'',VN,,,, o M197 8/28/97 Absentees Requested \\\\\\\\\,2 65 1,585 781 694\\\\\\\\\\\\\\\�\\\\\\\\\\\\\\\\� 3,120 M197 8/28/97 Abs.8 Mail B6.Sent ��eiI\�\ \\\\\*1 2,431 6,43 '\\0I(( 8,681 I'- -\tom 17,545 M197 8/28/97 Abs.&Mail BE Receives ��\\�\\\\��\\\�\\\\\i\\\\\�\ 7,64 \\\\\\\\\\\\ 4,494 2,292'\,\ 14,429 1a P298 Abs.Rqsts. 0 OO\\\\\\\\\...'.'\\\\\ 0 m P298 Abs.Sent 0\\\\.&d:\\\\\\',,n,,\\\\\ 0 1a P298 Abs.Recd. 1 I 1 oO\\\\\002"\0000\\\\\\\\\` 0 2nd P398 Abs.Rqsts. o 0 p\\\\\\`\\\\ 0 2m P398 Abs.Sent 0 a\\\\\\\\\\\1,: 0 2nd P398 Abs.Recd. _ o a\\\\\\\\\\"\\\\\\ o oe6. G198 Abs.Rqsts. 0 0 a... G198 Abs.Sent 0 a 1 0 Oen. G198 Abs.Recd. 0 0 0000= o Candidates qualified 46 0 46 Cand.Pets.Ckd. 3,522 0 3,52 Iniative Pets.Ckd. 5,38 1,75 3,264 1,536 1,26 26 1 394 924 3,07 12 17,99 Sample Ballots Sent 0 0 Pollworkers trained o 0 Pollworkers paid 0 0 Other Election Wkrs. 0 0 Voting Machines Set 0 0 Ballot Styles 0 0 Ballot Pages Crimped 0 0 New Poll Site Nots.Sent 0 0 Finan.Disclosures 40 8 11 1 3 0 61 VID Cords Sot 3,14 2,60 3,491 4,82 4,638 2,23 4,04 3,35 4,997 3,796 2,95 3,34 43,42 TOTALS 15,285 17,296 12,713 21,034115,680 22,31 23,27 39,42 36,291 34,940 29,08 22,36 269,706 f:123/activity/actvtr4 Rev.0428/98 12:09 PM FY - '98=99 DETAIL OF SALARIES & FRINGE BENEFITS Form Ila To be used for following object codes: 511100 -Elected Official Salary Fund/ 512100 -Regular Salaries(PT Code 1) Cost Center 080-511010 514100 -Overtime 513100 -Other Salaries&Wages (PT Code 0) Division Supervisor of Elections 521100 -Social Security @ 7.65%;medicare @.029% 522100 -Retirement©17.75%,24.80%,28.2% Department Elections -Administration 523150 Health Insurance @$1900/1,$4000/2 523150 -Life Insurance©.0021/$1,000 Cost Center Administration 524100 -Workers Comp©.005/$1,000 522100 Contact Mary W. Morgan 521100 522500 523150 523160 524100 0.1766 $2,100/1 FY-'98-'99 0.0765 0.2480 $4,300/2+ 0.0021 0.00448 Last Name, PT Budgeted Social 0.2820 Health Life Wkrs. Per Wk. No. Acct.No. First Initial Position Code Salary Security Retire. Insur. Insur. Comp. Hrs.Wkd. Wks. 511100 Morgan,M. Supervisor of Elections 1 $85,700 $6,556 $24,167 $4,300 $180 $384 60-70 52 512100 Brock,E. Depty.Reg.&Sh.Cs.Tms. 1 $19,500 $1,492 $3,444 $2,100 $41 $80 40 52 512100 Carpenter,D. Election Support 1 $29,120 $2,228 $5,143 $2,100 $61 $140 40 52 512100 Green,K. Depty.Reg.&Abs. 1 $22,500 $1,721 $3,974 $4,300 $47 $100 40 52 512100 Hall,S. Depty.Reg.,Clerk&Abs. 1 $18,500 $1,415 $3,267 $2,100 $39 $74 40 $52 512100 Hills,V. Vtr.Regis.Supr.&Abs. 1 $32,968 $2,522 $5,822 $4,300 $69 $159 40 52 512100 Johnson,P. Computer Network&Tmg. 1 $50,960 $3,898 $12,638 $2,100 $107 $245 40 52 512100 Mansfield,F. Asst.&Filing Ofcr. 1 $40,040 $3,063 $7,071 $4,300 $84 $193 40 52 512100 Montano,R. Vtr.Outrch.&Dep.Regis. 1 $20,252 $1,549 $3,576 $4,300 $43 $97 40 52 512100 Pettay,M. Depty.Reg.&Abs.Rtns. 1 $25,740 $1,969 $4,546 $2,100 $54 $124 40 52 512100 Puchhas,L. Secy.&P/W Coordinator 1 $28,860 $2,208 $5,097 $4,300 $61 $139 40 52 512100 Ramirez,I. Depty.Regis. 1 $18,500 $1,415 $3,267 $4,300 $39 $74 40 52 512100 Stames,M. Depty.Regis. 1 $28,500 $2,180 $5,033 $2,100 $60 $124 40 52 512100 Wilson,P Depty.Regis 1 $23,000 $1,760 $4,062 $4,300 $48 $25 40 52 Min.O/T per employee per 514100 OVERTIME election averages 104 hrs. $13,500 $1,033 $2,384 $29 $68 512100 TOTALS $358,440 $35,009 $69,323 $47,000 $962 $2,026 I. As 513100 Sterling,J. Elect.Support.Helper $15,000 $1,148 $2,649 $32 $60 1,500+ Needed As 513100 Clerical Helper File Clerk&General Help $12,000 $918 $2,119 $25 $60 1,500+ Needed 513100 TOTALS $27,000 $2,066 $4,768 $57 $120 511010 Budget Totals $471,140 $43,631 $98,259 $51,300 $1,198 $2,410 992150 Reserve for Merit Increases $0 $0 $0 $0 $0 511010 Total Personnel Services $471,140 $43,631 $98,259 $51,300 $1,198 $2,410 Elected Officers salary includes specified amount for state certification. Salary to be adjusted once ACIR figures arrive. Regular salaries down one whole employee plus 3/4 of another employee currently on unpaid leave. Rev.04/30/98 08:05 AM abdgfm2a Ila-511010 f:N 23data\99budget\electn CURRENT SERVICE DESCRIPTION Form 1 Department: Year: FY-'98-'99 Supervisor of Elections Elections-Elections General Fund-080-522010 Mary W. Morgan, Contact Department Goals: 1. To qualify candidates for office and monitor the financial reporting requirements of all campaigns for candidates, political parties, political action committees, pursuant to the campaign finance filing requirements of§106.07, F.S. 2. To plan, coordinate, conduct elections and all that it entails from the logistical requirements for polling site review/ selection; soliciting, screening,training,and appointing poll workers; notification to protected classes of citizens of upcoming elections(pursuant to federal law)so they may make requests for absentee ballots; maintaining voting history for record updating/purging procedures; preparation of ballot layout;voting equipment repair and maintenance;voting equipment preparation for each election cycle; restocking suppplies; sign installation and handicapped access ramp installation;equipment deliveries and pick up;tabulation of election results and certi- fication of results to appropriate governmental jurisdictions. 3. Where necessary,to prepare for submission to the U. S. Deparmtne of Justice submissions for preclearance prior to enforcement in accordance with Section 5 of the Voting Rights Act. 4. To implement the changes mandated by the National Voter Registration Act of 1992 effective January 1, 1995 as they pertain to elections. Department Performance Objectives: • To qualify candidates for available seats by jurisdiction • To monitor campaign finance reporting requirements • To levy fines on non-compliant candidates for failure to file timely financial reports • To select required number of poll workers to adequately man poll sites • To train poll workers to insure accurate elections • To provide"notices of election"to county voters • To process all eligible requests for absentee ballots • To prepare the ballot layout properly to reflect party nominations and jurisdictional lines • To arrange for directional sign installation for precincts, delivery of handicapped access ramps, and actual voting equipment deliveries and pick up for each election date • To canvass the election results in an accurate and timely fashion • To prepare preclearance submissions,where appropriate,to the U.S.Attorney General,the U.S. Department of Justice, Section 5: Voting Rights Act • To accurately and equitable recover pro rata election costs from participating governmental jurisdictions • To provide current lists of registered voters to candidates, upon their request, in accordance with the election code • To provide demographic statistics on voter registration and voter turnout to candidates • To statistically track items required for reporting on the NVRA components Activity measures for budget 522010 are on attached page. Unit value is"each." Rev. 04/28/98 11:53 AM f:\123\budget electn Collier County,Florida SUPERVISOR OF ELECTIONS - Puna 080 Elections - Elections Budget 522010 Amount Amount Amended FY-'97-'98 Over/ FY-'99 % Included for Account FY'98 6 Months 12 Month (Under) Budget Increase Expanded Number Account Title Budget Actual Forecast Budget Request (Decrease) Services 511010 Salaries-Elected Officials 512100 Regular Salaries 7,800 0.00 7,800.00 0.00 15,600 100.0% 7,800.00 513100 Other Salaries&Wages 79,900 4,570.89 79,900.00 0.00 180,991 100.0% 90,495.50 514100 Overtime 0.00 12.13 12.13 (12.13) 0 0.0% 0.00 518100 Termination Pay 521100 Social Security matching 1,600 151.32 1,600.00 0.00 3,818 100.0% 1,909.00 522100 Retirement-Regular 1,400 0.00 .1,400.00 0.00 2,756 100.0% 1,378.00 522500 Retirement-Elected Officials 523150 Health Premium -''- , ,,,11111'1 ,V10(t00 -,., ,v-i7,,,1- ,38::,:,::!:,::."4,,,,10130% ,,: ' "17 523160 Life Premium 524100 Workers'Comp.-Regular 400 0.00 400.00 0.00 979 100.0% 489.50 Total Personal Services $91,100 $4,734.34 91,212.13 (12.13) $204,177 100.0% $102,089.00 634201 D.P.-Operations , „. :,: ::" " --,,,,,,, : ,: - 634202 D.P.-Development 634980 Interdept.Pay for Services 500 0 500 0.00 500 0.0% 0.00 634999 Other Contractual Services 47,000 15,476.85 47,000.00 0.00 50,000 6.4% 0.00 640200 Mileage Reimbursement-Regular 1,000 77.72 949.54 50.46 1,000 0.0% 0.00 640300 Out-of-County Travel-Prof.Dev. ,, ,y--,, e80 :,50,46: Hi:,:li, 4,;'':;-:,Z,,•,-4",'.',3:,,'' :%/74- ,„, 1!,1,01951,,bgliuh14,1l]1:64,V,,:,,4Ire.:.::-, :,' ,--:;- 641900 Telephone-Allocated 4,000 18.15 4,000.00 0.00 2,500 (37.5%) 0.00 641950 Postage,Freight&UPS 50,000 25,688.21 50,000.00 0.00 50,000 0.0% 0.00 643100 Electricity 7,500 2,162.31 7,500.00 0.00 7,500 0.0% (1760 x 2)=3,420 sq.ft.warehouse 643400 Water&Sewer 7,000 1,040.96 7,000.00 0.00 6,000 (14.3%) (1760 x 2)=3,420 sq.ft.warehouse 644100 Rent Buildings 18,000 150.00 18,000.00 0.00 28,200 56.7% 14,100.00 646180 Building R&M-ISF Billings 1,000 0.00 1,000.00 0.00 1,000 0.0% 0.00 646710 Office Equipment R&M 2,000 0.00 2,000.00 0.00 2,000 0.0% 0.00 ! 646910 Data Processing Equipment R&M 15,000 1,048.00 14,474.38 525.62 15,000 0.0% 0.00 647110 Printing and/or Binding-Outside 70,000 40,223,89 70,000.00 0.00 30,000 (57.1%) 648160 Other Ads 2,000 2,525.62 2,525.62 (525.62) 3,000 50.0% 0.00 649010 Licenses&Permits 2,000 1,500.00 2,000.00 0.00 2,000 0.0% 0.00 649030 Clerks Recording Fees,Etc. 500 0.00 500.00 0.00 500 0.0% 0.00 649060 Poll Site Recording Fee 300.00 0.00 300.00 0.00 300 0.0% 0.00 649990 Other Misc.Services 100.00 0.00 100.00 0.00 100 0.0% 0.00 651110 Office Supplies-General 6,000 2,883.95 6,000.00 0.00 6,000 0.0% 0.00 651210 Copying Charges 651910 Minor Office Equipment 652990 Other Operating Supplies 55,000 0.00 55,000.00 0.00 40,000 , (27:3%) 654110 Books,Publications,Subscriptions :;, : !;:; ' " '' '''' ':'',:' :'':H 'f-4,-fr. 654210 Dues&memberships Total Operating Expenses $288,950 $92,846.12 $288,849.54 100.92 $245,600 (15.0%) $14,100.00 764310 Office Furniture 764360 Office Equipment ,- , ,.-,:- 764550 Voting Machines 40,000.00 15,513.10 40,000.00 0.00 40,000 0.0% 0.00 764900 Data Processing Equipment -' 101;003 0.00 000 0,00. - 0 0.0% ,,i.---, i&00 Total Capital Outlay $40,000 $15,513.10 $40,000.00 $0.00 40,000 0.0% $0.00 Personal Services 91,100 4,734.34 91,100.00 0.00 204,177 100.0% 102,088.50 Operating Expenditures 288,900 92,846.12 288,900.00 0.00 245,600 (15.0%) 14,100.00 Capital Outlay 40,000 15,513.10 40,000.00 0.00 40,000 0.0% 0.00 Total Budget 522010 $420,000.00 $113,093.56 $420,000.00 $0.00 $489,777 16.6% $116,188.50 98budget 2 04/29/98 11:01 AM Collier County,Florida SUPERVISOR OF ELECTIONS - Fund. 080 Cost Center 919010 - Reserve s Amount Amount Adopted FY-'98 Over/ FY-'99 % Included for Account FY'98 6 Months 12 Month (Under) Budget Increase Expanded Number Account Title Budget Actual Forecast Budget Request (Decrease) Services 991000 Reserve for Contingencies(10%) 124,100 0.00 124,100 0.00 131,611 6.0% 0.00 992100 Reserve for Accrued Salary Savings(3%) 0 0.00 0 0.00 0 0.0% 0.00 992150 Reserve for Merit Increases 5,000 0.00 5,000 0.00 0 (%) 0.00 Total Reserves for 919010 $129,100.00 $0.00 $129,100.00 $0.00 $131,611 1.9% 60.00 Total Supervisor of Elections Budgets Amount Amount Adopted FY-'98 Over/ FY-'99 % Included for Account FY'98 6 Months 12 Month (Under) Budget Increase Expanded Number Account Title Budget Actual Forecast Budget Request (Decrease) Services 511010 Personal Services 659,700 264,013.82 659,700.00 0.00 664,937 0.7% 0.00 522010 Personal Services 91,100 4,734.34 91,100.00 0.00 204,177 100.0% 102,088.50 511010 Operating Expenses 174,100 32,792.70 174,100.00 0.00_ 144,400 8.5% 0.00 522010 Operating Expenses 288,950 92,846.12 288,950.00 0.00 245,600 (15.0%) 14,100.00 511010 Capital Outlay 17,000 14,989.00 17,000.00 0.00 17,000 0.0% 0.00 522010 Capital Outlay 40,000 15,513.10 40,000.00 0.00 40,000 0.0% 0.00 Reserve for Contingencies 129,100 0.00 129,100.00 0.00 131,611 1.9% 0.00 ® Supervisor of Elections Totals 61,399,960.00 8424,889.08 $1,388,960.00 $0.00 1,447,726 3.4% 6118,188.60 Cost Center 959050 - Revenues Amount Amount Adopted FY-'98 Over/ FY-'99 % Included for Account FY'98 6 Months 12 Month (Under) Budget Increase Expanded Number Account Title Budget Actual Forecast Budget Request (Decrease) Services 486910 Transfers from Elected Officials $1,394,900 $824,259 $1,394,900 $0 $1,447,725 3.5% $116,188.50 Cost Center 001-522010 - Revenues from Elections Amount Adopted Amended FY-'98 FY-'99 % Included for Account FY'98 FY'98 6 Months 12 Month Budget Increase Expanded Number Account Title Budget Budget Actual Forecast Request (Decrease) Services 341440 Sale of Xerox Copies 200.00 98.05 200.00 200.00 200 0.0% 341551 Sale of Voter Lists&Maps 2,500.00 7,232.04 8,500.00 6,000.00 1,500 (40.0%) 341555 Petition Signature Verification Fees 500.00 850.20 900.00 400.00 500 0.0% 341557 Special District Election Costs 36,300.00 7,146.32 44,628.87 8,328.87 49,382 36.0% "" 341559 Late Filing Fines 0.00 4.89 4.89 4.89 0 0.0% Refunds 0.00 0.00 0.00 0.00 0 0.0% Total Revenues-Other Sources $39,500.00 $15,331.50 $54,233.76 $14,933.76 $51,382 98budget 3 04/29/98 06:27 PM SUPERVISOR OF ELECTIONS Fund 001-522010 REVENUE PROJECTIONS FY 98 - 99 Actual FY 98-99 Object FY '97-'98 6 Months Forecast Budget Code Title Budget Actual FY 97-98 Estimate 341440 Sale of Xerox Copies $200 $98.05 $200.00 $200 341551 Sale of Voter Lists & Maps 2,500 7,232.04 7,500.00 6,000 341555 Petition Signature Verification Fees 500 850.20 900.00 500 341557 Special District Election Cost 36,300 7,146.32 44,628.87 49,382 341559 Late Filing Fines 0 4.89 4.89 0 Total REVENUE 001-522010: $39,500 $15,332 $53,233.76 $56,082 Since I receive no statement for the revenues received and reported by this office since those are deposited into the Board's revenue account 001-522010, I am unable to report the exact amounts for the current fiscal year. F:\123data\98budget\REV_001.wk4 Rev. 04/28/98 02:41 PM revenue • 8 O O O O — — CO N C CO g N V N u) -2- as O) co co N CO r O W N O a� N M 0) • C-0 9 r V O N CO W t0 C Cp u) L) M O M O `"co- ((pp aD lh N 0) CO.u) C-) CO u) > w o O .— C V O .M- N " N 3 N 0 OD ($ — .N- x a pp —p� o j FY '97 - '98 DETAIL OF SALARIES & FRINGE BENEFITS Form Ilb Fund/ To be used for the following object codes: Cost Center 080-522010 512100 -Regular Salaries(PT Code 1) 513100 -Other Salaries&Wages (PT Code 0) Division Supervisor of Elections 521100 -Social Security @ 7.65%;medicare©1.45% 522100 -Retirement©17.66% Department Elections-Elections 523150 -Life Insurance©0.21% 524100 -Workers Comp©0.448% Cost Center Elections Contact Mary W.Morgan I 11 II Per Election Costs 0.0765 .0021 Per .0145(Medicare) Health Health/ 0.00448 Object PT Election Social 0.1766 Insurance Life Wkrs. Hrs. No. Code Position Code Date Security Retire. 523150 Insur. Comp. Hrs.Wkd. Wks. Totals 512100 Additional Election Support Help 1 $7,800.00 $596.70 $1,377.48 ; $16.38 $39.00 40/wk. 22 wks. $9,829.56 513100 Precinct Clerk*(25 precincts) 0 $4,438.44 $64.36 _, $19.88 16/da $4,522.68 513100 Precinct Clerk*(69 precincts) 0 $9,100.00 $131.9511 . I;,,, $45.50 16/da $9,277.45 I �a kI 513100 Prec.Register Inspector(A-G)* 0 $11,751.82 $170.40 s1 W„ ' $58.76 16/da. $11,980.98 513100 Prec.Register Inspector (H-O)* 0 $9,536.30 $138.28 ::''t,,„1„: ; : ". TM $47.68 16/da. $9,722.26 513100 Prec.Register Inspector(P-Z)* 0 $9,536.30 $138.28 Illi11'11 ' :11;,;,,,.;: $47.68 16/da. $9,722.26 513100Ballot Box Inspector* 0 $9,536.30 $138.28 $47.68 16/da. $9,722.26 513100 Extra Inspectors(large precincts) 0 $4,768.15 $69.14 ' $23.84 16/da. $4,861.13 513100 Demonstration Inspector* 0 $9,536.30 $138.28 , x .. $47.68 16/da. $9,722.26 ri v1 513100 Poll Deputy* 0 $9,536.30 $138.28 E _ 4.- $47.68 16/da. $9,722.26 513100 Election DayRunners** 0 $1,750.00 $25.38 1 '�'.,,. $8.75 16/da. $1,784.13 513100 Election Night Clerks*** 0 $4,120.00 $59.74 =�. $20.60 8/da. $4,200.34 513100 Election Day Absentee Clerks**** 0 $1,500.00 $21.75i",,,:,':::',!17::::,:.;:-;'14,''',741,::,i,,: ' L.;:4;,:::4;;:,, ': .: 1:::','1,1„:1 $7.50 10/da $1,529.25 513100 Clerks-Temp.Pt.Time.Elec.Support*@* 0 $3,000.00 $43.50 ,, $15 00 ;1::277: $3,058.50 �w 513100 Out of Prec. Incentive Allowance @ $2,385.25 $34.59 $11 93 ', $2,431.76 '14 Total Costs for ONE Election $98,295.16 $1,908.88 $1,377.48 $0.00 $16.38 $489.17 i' $102,087.07 Costs for TWO elections would be: $196,590.32 $3,817.76 $2,754.96 $0.00 $32.76 $978.34 $204,174.14 Existing Level of Service would be 1 election-First Primary. Expanded Level of Service would be 2 elections-Second Primary and General *=Per Form Ila rate per election per precinct times 94 precincts;times 2 elections this fiscal year @=Per Form Ila rate per election 375(estimated)workers;times 2 elections this fiscal year. **= Per Form Ila rate per election 11 routes;times 2 elections this fiscal year. ***=Per Form Ila rate per election times 100 workers;times 2 elections this fiscal year. ****=Per Form Ila rate per election times 20 workers;times 2 elections this fiscal year. *@*= Per Form Ila rate per election 800 manhours for mailings/filing;times 2 elections in fiscal year. F:123DATAS3BUDGET\SAL PREC.W<4 Rev.04/28/98 02:12 PM bdgtfm2b Ilb-522010 FY-'98-'99 DETAIL OF SALARIES & FRINGE BENEFITS Form II-b(1) Fund/Cost Center 080-522010 513100 Other Salaries&Wages Division Supervisor of Elections 521100 Social Security Match Department Elections A Single Precinct 522100 Retirement @ 17.66% Cost Center Elections 523150 Insurance©.0026/$1,000 Contact Person Mary W. Morgan 524100 Workers Comp.©.00448/$1,000 513100 521100 522100 52150 524100 0.029 .0021 .00448 No. PT Projected Medicare 0.1766 Health/Life Wkrs. Hrs. Days Acct. No. Position Code Salary Contrib. Retirement Insurance Comp. Wkd. Paid 513100 Precinct Clerk 0 $130.00 $3.77 $0.672 16 1 513100 Prec. Clerk Assistant 0 $115.00 $3.34 $0.560 16 1 513100 Inspector- Demonstra. 0 $100.00 $2.90 $0.448 16 1 513100 Inspector-A-G PR/PL 0 $100.00 $2.90 $0.448 16 1 513100 Inspector- H-O PR/PL 0 $100.00 $2.90 $0.448 16 1 513100 Inspector- P-Z PR/PL * 0 $100.00 $2.90 $0.448 16 1 513100 Inspector- Ballot Box * 0 $100.00 $2.90 $0.448 16 1 513100 *Poll Deputy * 0 $100.00 $2.90 $0.448 16 1 513100 Out of precinct for 1 0 $5.00 $0.15 $0.025 16 1 513100 Out of precinct for 1 0 $5.00 $0.15 $0.025 16 1 513100 Out of precinct for 1 0 $5.00 $0.15 $0.025 16 1 513100 Out of precinct for 1 0 $5.00 $0.15 $0.025 16 1 513100 Out of precinct for 1 0 $5.00 $0.15 $0.025 16 1 Totals $870.00 $25.26 $4.05 Precinct Total for one day $899.30 j Clerks in Precincts with over 1800 registration will be paid at $175 $175.00 $5.08 $0.78 *- Per election per precinct times 83 precincts times 2 elections in fiscal year; also, don't forget to include the$5 average extra mileage allowance to those who work outside of home precincts. **-Appointed by Sheriff but Statutes requires Supervisor to pay. *^- Per election times 2 elections this year times 8 per election date. "^- Per election times 100 people times two dates this year. i ^*-Per election times 2 dates times 12-18 people. 1 The estimated cost per election date for those temporary help to process sample ballot mailings and outside registrations if$1,800 per election in"straight"salary for 1 election date. f:\97budget\ppwbdgfm 04/28/98 02:20 PM bdgtfdl:mwm FY'98-'99 EXPANDED LEVEL OF FUNDING REQUEST Form III-B-Detail of Appropriations (including Additional Personnel Requests) Fund/Cost Center: 080-522010 Title of Service: Elections-Elections Personnel Requests: Proposed Position Proposed Title Brief Description Pay Range Election workers for 2nd election of fiscal year since both the $102,089 second primary and general election will be paid out of this fiscal year Election worker costs for a single election. Detail_ of Appropriations: Object Current Expanded Code Object Code Title&Explanations Service Level Service 634999 Other Contractual Services $47,000 $3,000 Contractual Services increased because we had actually 644100 Rent Buildings $14,100 $14,100 Building rentals doubled because we must pay for poll site rentals for two elections instead of one. f:\97budget\abdgtfd1 04/29/98 09:41 AM a) _a - a) I,- — 0) w _I 1 I I I I I I I I I I Ili I I I I I I T y 0 Z a) a) a) 73 T ccCE5 u') C CD _ 0) T 0) 1.6. T 0 a) CQ Mill CDQ Q N Q 0) z Eli. ,--°' I ' It zt � 0 O _ _ 0)Co T co 4 CC ! co ti I H i -INN T oI lJ rn S ,T t: 1 maiii. cal W coT co s che (NI 03 0) N— I 1 ,-- a O 0) T 1 I I I I I 1 I I 1 1 I 1.0 0 un o u) 0 1 N N T F 1 1 I spuesnogj U Q i t i I CD..3sttd" n>p .. .:. ;i :os h X44',.6f y ''Y?5Y,3'Yy' 7-W_?iE' ` A v.'^'akY y .s' O Q> 7 ! N \ 0) Un k O CO Z I O OO CU 7 N �QCO CO 03 0 03 IX v 00 r M 1 co N O 0 O 03 ! I 1 i I II t (3 O O O O O 1.0 O 1.0 O V) N N spuesnoyl • � E — n 1 741 r i 1 Q7 f # ? )tri A ..,gS 1 — O � 1� 1 N SII a �3 \: a m w in V b rte, 5 d.��.�.+,1` t01 to' 1s ,p'.k,3'C "+ - " "'Z�,� n+: a ,ems o v _M.. xi 5t �e tt � — e �j ..: 8 U) q 01 trt E.. €2d } '4 v�,�i.. .. tri- ,'N''':. III at co 01 '04.V.,,itg:4-k.,,,:'''.----- vg.k.a.-..,...e.,. �` n I I s 0 is QID la ;ate u css ` ��n; 03 4,,,,,,,,,,,,,,,,,,,02:.fAg { a e Lo io el 1 -" %* .11. . Vis ero vi- () M oh J ka LLI 6d_ ry M CO M V OtNI er 03 b ID ; ?7,-.'MF.,W-tg,14, i ' ,: eX rA? 3 a7 ,� wr1,t f' ^ 7 h G «��.ki inN 1 spuesnoill ( I 1w I ,lo _ 0 I 1 a w J (1) m W 0 C4 w J Z U o W0_ J U) 0- Z C/) 1 V, D I . o a o < 1 d'd7 4) o �... COCOco v/ '1..... r z O F- N'CT) r QC7) CO) Co < N Co rn Lo N �t N W a) Z Et r, ti , I... -, -a 41 i La— r 1 P i 2.': i --, , N.....0 ', ,-.F,::, , I / , --= 1 HL..; i =raj =MOW l'. 1 r 4- g g : t J --1___ k I ..- %...1 Miseemei i., ' al.. A i ,fr r: 1 =AAA, ir.,. ASMARA .....) j w r, k 1 i t fc , . * 2 N.......0 / I _ _ . I 1 E---, 1 I , 1 I cco i # N▪ 0) p 1 1,,,jm ,.....„ -- WLH: .. , •,‘, P / imu-s b CD i el - \ n E ' t"silil Li— 1 ......... 6, , 6 , I 1 1 - ..,. . , q 1 . .... • t i N. i /" 0) ...., 1 --,_ — - ---- 1 - - — C\1 ...--.. 0 C\J CD tr) 0) ! a) CC 6�891077, • Collier County,Florida F SUPERVISOR OF ELECTIONS - Ftivad 080 g*-V �lections -Administration. Budget 511010 Amount Amount C oO 0 Adopted FY-'98 Over/ FY-'99 % Included for r) ItC 1�Account FY'98 6 Months 12 Month (Under) Budget Increase Expanded Ca® C�Q+� b9r Account Title Budget Actual Forecast Budget Request (Decrease) Services Cr:` v� 511010, Salaries-Elected Officials 80,500 38,455.09 81,287.00 (787.00) 85,700 5.4% 0.00 512100 Regular Salaries 339,700 154,417.77 339,700.00 0.00 344,940 1.5% 0.00 513100 Other Salaries&Wages 36,000 0.00 33,825.36 (2,174.64 27,000 (25.0%) 0.00 514100 Overtime 13,500 1,818.19 13,500.00 0.00 13,500 0.0% 0.00 518100 Termination Pay 1,387.64 1,387.64 1,387.64 521100 Social Security matching 42,100 13,926.34 42,100.00 0.00 43,631 3.6% 0.00 522100 Retirement-Regular 72,200 28,543.00 72,200.00 0.00 69,494 (3.75%) 0.00 522500 Retirement-Elected Officials 22,700 10,824.81 22,700.00 0.00 23,936 5.4% 0.00 523150 Health Premium 49,300 14,560.13 49,300.00 0.00 45,200 (8.3%) 0.00 523160 Life Premium 1,100 80.85 1,100.00 0.00 1,018 8.9% 0.00 524100 Workers'Comp.-Regular 2,600 0.00 2,600.00 0.00 2,146 (17.46% 0.00 Total Personal Services $659,700 $264,013.82 659,700.00 0.00 $656,565 (0.48%) 0.00 634201 D.P.-Operations 13,400 1,165.24 13,400.00 0.00 10,000 (25.3%) 0.00 634202 D.P.-Development 1,000 0.00 1,000.00 0.00 1,000 0.0% 0.00 634980 Interdept.Pay for Services 634999 Other Contractual Services 12,000 163.50 12,000.00 0.00 8,000 (33.3%) 0.00 640200 Mileage Reimbursement-Regular 800 69.60 800.00 0.00 800 0.0% 0.00 640300 Out-of-County Travel-Prof.Dev. 4,000 2,784.43 4,000.00 0.00 4,000 0.0% 0.00 641900 Telephone-Allocated 10,000 2,016.00 10,000.00 0.00 10,000 0.0% 0.00 23 lines including modems,FAX&voice 641950 Postage,Freight&UPS 65,000 7,906.46 65,000.00 0.00 45,000 (30.8%) 0.00 643100 Electricity 15,000 3,682.68 15,000.00 0.00 15,000 0.0% 0.00 7,020 sq.ft.@.170 per ft.per mo. 643400 Water&Sewer 6,300 1,772.88 I 6,300.00 0.00 5,000 (20.6%) 0.00 644100 Rent Buildings 646180 Building R&M-ISF Billings 1,000 0.00 1,000.00 0.00 1,000 0.0% 0.00 646710 Office Equipment R&M 2,000 248.00 2,000.00 0.00 1,000 (50.0%) 0.00 646910 Data Processing Equipment R&M 5,500 75.00 5,500.00 0.00 5,500 0.0% 0.00 647110 Printing and/or Binding-Outside 10,000 1,895.85 10,000.00 0.00 10,000 0.0% 0.00 648160 Other Ads 1,500 448.94 1,500.00 0.00 1,500 0.0% 0.00 649010 Licenses&Permits 7,000 5,082.00 7,000.00 0.00 7,000 0.000 0.00 649030 Clerks Recording Fees,Etc. 200 0.00 200.00 0.00 200 0.0% 0.00 649060 Poll Site Recording Fee 649990 Other Misc.Services 651110 Office Supplies-General 12,000 2,372.55 12,000.00 0.00 12,000 0.00 0.00 651210 Copying Charges 3,000 985.33 3,000.00 0.00 3,000 0.0% 0.00 651910 Minor Office Equipment 1,000 0.00 1,000.00 0.00 1,000 0.0% 0.00 652990 Other Operating Supplies 1,000 0.00 1,000.00 0.00 800 (20.0%) 0.00 654110 Books,Publications,Subscriptions 400 538.50 538.50 (138.50) 600 50.0% 0.00 654210 Dues&memberships 2,000 1,585.74 1,585.74 414.26 2,000 0.0% 0.00 Total Operating Expenses $174,100 $32,792.70 $173,824.24 $275.76 $144,400 (16.9%) $0.00 76431 Office Furniture 0.00 0.00 0.00 0.00 0 0.0% 0.00 764360 Office Equipment 2,000 0.00 2,000.00 0.00 2,000 0.0% 0.00 764550 Voting Machines 764900 Data Processing Equipment 15,000 14,989.00 15,000.00 0.00 15,000 0.0% 0.00 Total Capital Outlay $17,000 $14,989.00 $17,000.00 $0.00 $17,000 0.0% Moo Personal Services 659,700 264,013.82 659,700.00 0.00 656,565.00 (0.48%) Operating Expenditures 174,100 32,792.70 174,100.00 0.00 144,400.00 (17.1%) 0.00 Capital Outlay 17,000 14,989.00 17,000.00 0.00 17,000.00 0.0% 0.00 Total Budget 511010 $850,800 $311,795.52 $850,800.00 $0.00 $817,965.00 (3.8%) $0.00 98budget 1 06/05/98 10:48 AM FY - '98=99 DETAIL OF SALARIES & FRINGE BENEFITS Form Ila To be used for following object codes: 511100 -Elected Official Salary Fund/ 512100 -Regular Salaries(PT Code 1) Cost Center 080-511010 514100 -Overtime 513100 -Other Salaries&Wages (PT Code 0) Division Supervisor of Elections 521100 -Social Security @ 7.65%;medicare @.029% 522100 -Retirement @ 16.45%,24.04%,27.93% Department Elections - Administration 523150 Health Insurance @$1900/1,$4000/2 523150 -Life Insurance @.0021/$1,000 Cost Center Administration 524100 -Workers Comp @.005/$1,000 522100 Contact Mary W. Morgan 521100 522500 523150 523160 524100 0.1645 $2,000/1 FY-'98-'99 0.0765 0.2404 $4,150/2+ 0.0021 0.00448 Last Name, PT Budgeted Social 0.2793 Health Life Wkrs. Per Wk. No. Acct.No. First Initial Position Code Salary Security Retire. Insur. Insur. Comp. Hrs.Wkd. Wks. 511100 Morgan,M. Supervisor of Elections 1 $85,700 $6,556 $23,936 $4,150 $180 $384 60-70 52 512100 Brock,E. Depty.Reg.&Sh.Cs.Tms. 1 $19,500 $1,492 $3,208 $2,000 $41 $80 40 52 512100 Carpenter,D. Election Support 1 $29,120 $2,228 $4,790 $2,000 $61 $140 40 52 512100 Green,K. Depty.Reg.&Abs. 1 $22,500 $1,721 $3,701 $4,150 $47 $100 40 52 512100 Hall,S. Depty.Reg.,Clerk&Abs. 1 $18,500 $1,415 $3,043 $2,000 $39 $74 40 $52 512100 Hills,V. Vtr.Regis.Supr.&Abs. 1 $32,968 $2,522 $5,423 $4,150 $69 $159 40 52 512100 Johnson,P. Computer Network&Tmg. 1 $50,960 $3,898 $12,251 $2,000 $107 $245 40 52 512100 Mansfield,F. Asst.&Filing Ofcr. 1 $40,040 $3,063 $6,587 $4,150 $84 $193 40 52 512100 Montano,R. Vtr.Outrch.&Dep.Regis. 1 $20,252 $1,549 $3,331 $4,150 $43 $97 40 52 512100 Pettay,M. Depty.Reg.&Abs.Rtns. 1 $25,740 $1,969 $4,234 $2,000 $54 $124 40 52 512100 Puchhas,L. Sec'y.&P/W Coordinator 1 $28,860 $2,208 $4,747 $4,150 $61 $139 40 52 512100 Ramirez,I. Depty.Regis. 1 $18,500 $1,415 $3,043 $4,150 $39 $74 40 52 512100 Stames,M. Depty.Regis. 1 $28,500 $2,180 $4,688 $2,000 $60 $124 40 52 512100 Wilson,P Depty.Regis 1 $23,000 $1,760 $3,784 $4,150 $48 $25 40 52 Min.OTT per employee per 514100 OVERTIME election averages 104 hrs. $13,500 I $1,033 $2,221 I $29 $68 ! 512100 TOTALS I $358,440 $35,009 $65,052 $41,050 $782 $1,642 As 513100 Sterling,J. Elect.Support.Helper $15,000 $1,148 $2,468 $32 $60 1,500+ Needed As 513100 Clerical Helper File Clerk&General Help $12,000 $918 $1,974 $25 $60 1,500+ Needed 513100 TOTALS $27,000 $2,066 $4,442 $57 $120 511010 Budget Totals i $471,140 ! $43,631 $93,429 $45,200 $1,018 $2,146 992150 Reserve for Merit Increases $0 $0 $0 $0 $0 511010 ITotal Personnel Services I$471,140 I $43,631 $93,429 $45,200 $1,018 $2,146 Elected Officers salary includes specified amount for state certification. Salary to be adjusted once ACIR figures arrive. Regular salaries down one whole employee plus 3/4 of another employee currently on unpaid leave. Rev.06/05/98 10:10 AM abdgfm2a Ila-511010 Collier County,Florida SUPERVISOR OF ELECTIONS - Fund 080 Elections - Elections Budget 522010 Amount Amount Amended FY-'97-'98 Over/ FY-'99 % Included for Account FY'98 6 Months 12 Month (Under) Budget Increase Expanded Number Account Title Budget Actual Forecast Budget Request (Decrease) Services 511010 Salaries-Elected Officials 512100 Regular Salaries 7,800 0.00 7,800.00 0.00 15,600 100.0% 7,800.00 513100 Other Salaries&Wages 79,900 4,570.89 79,900.00 0.00 180,991 100.0% 90,495.50 514100 Overtime 0.00 12.13 12.13 (12.13) 0 0.0% 0.00 518100 Termination Pay 521100 Social Security matching 1,600 151.32 1,600.00 0.00 3,818 100.0% 1,909.00 522100 Retirement-Regular 1,400 0.00 1,400.00 0.00 2,567 83.4% 1,378.00 522500 Retirement-Elected Officials 523150 Health Premium 100 (100.00) 523160 Life Premium 33 100.0% 17 524100 Workers'Comp.-Regular 400 0.00 400.00 0.00 979 100.0% 489.50 Total Personal Services $91,100 $4,734.34 91,212.13 (12.13) $203,988 123.9% $102,089.00 634201 D.P.-Operations 634202 D.P.-Development 634980 Interdept.Pay for Services 500 0 500 0.00 500 0.0% 0.00 634999 Other Contractual Services 47,000 15,476.85 47,000.00 0.00 50,000 6.4% 0.00 640200 Mileage Reimbursement-Regular 1,000 77.72 949.54 50.46 1,000 0.0% 0.00 640300 Out-of-County Travel-Prof.Dev. 50 50.46 641900 Telephone-Allocated 4,000 18.15 4,000.00 0.00 2,500 (37.5%) 0.00 641950 Postage,Freight&UPS 50,000 25,688.21 50,000.00 0.00 50,000 0.0% 0.00 643100 Electricity 7,500 2,162.31 7,500.00 0.00 7,500 0.0% 0.00 (1760 x 2)=3,420 sq.ft.warehouse 643400 Water&Sewer 7.000 I 1,040.96 7,000.00 0.00 6,000 (14.3%) 0.00 (1760 x 2)=3,420 sq.ft.warehouse 644100 Rent Buildings 18,000 150.00 18,000.00 0.00 28,200 56.7% 14,100.00 646180 Building R&M-ISF Billings 1,000 0.00 1,000.00 0.00 1,000 0.0% 0.00 646710 Office Equipment R&M 2,000 0.00 2,000.00 0.00 2,000 0.0% 0.00 646910 Data Processing Equipment R&M 15,000 1,048.00 14,474.38 525.62 15,000 0.0% 0.00 647110 Printing and/or Binding-Outside 70,000 40,223.89 70,000.00 0.00 30,000 (57.1%) 0.00 648160 Other Ads 2,000 2,525.62 2,525.62 (525.62) 3,000 50.0% 0.00 649010 Licenses&Permits 2,000 1,500.00 2,000.00 0.00 2,000 0.0% 0.00 649030 Clerks Recording Fees,Etc. 500 0.00 500.00 0.00 500 0.0% 0.00 649060 Poll Site Recording Fee 300.00 0.00 300.00 0.00 300 0.0% 0.00 649990 Other Misc.Services 100.00 0.00 100.00 0.00 100 0.0% 0.00 651110 Office Supplies-General 6,000 2,883.95 6,000.00 0.00 6,000 0.0% 0.00 651210 Copying Charges 651910 Minor Office Equipment 652990 Other Operating Supplies 55,000 0.00 55,000.00 0.00 40,000 I (27.3%)F 0.00 1 654110 Books,Publications,Subscriptions 654210 Dues&memberships Total Operating Expenses $288,950 $92,846.12 $288,849.54 100.92 $245,600 (15.0%) $14,100.00 764310 Office Furniture 764360 Office Equipment I 764550 Voting Machines 40,000.00 15,513.10 40,000.00 0.00 40,000 0.0% 0.00 764900 Data Processing Equipment 0.00 0.00 0.00 0.00 0 0.0% 0.00 Total Capital Outlay $40,000 $15,513.10 $40,000.00 $0.00 40,000 0.0% $0.00 Personal Services 91,100 4,734.34 91,100.00 0.00 203,988 100.0% 102,088.50 Operating Expenditures 288,900 92,846.12 288,900.00 0.00 245,600 (15.0%) 14,100.00 Capital Outlay 40,000 15,513.10 40,000.00 0.00 40,0001 0.0% 0.00 Total Budget 522010 $420,000.00 $113,093.58 $420,000.00 $0.00 $489,588 I 16.6% $116,188.50 98budget 2 06/05/98 11:22 AM FY '97 - '98 DETAIL OF SALARIES & FRINGE BENEFITS Form Ilb Fund/ To be used for the following object codes: Cost Center 080-522010 512100 -Regular Salaries(PT Code 1) 513100 -Other Salaries&Wages (PT Code 0) Division Supervisor of Elections _ 521100 -Social Security @ 7.65%;medicare @ 1.45% 522100 -Retirement @ 16.45% Department Elections-Elections 523150 -Life Insurance @ 0.21% 524100 -Workers Comp @ 0.448% Cost Center Elections Contact Mary W.Morgan I II II Per Election II Costs 0.0765 .0021 Per .0145(Medicare) Health Health/ 0.00448 Object PT Election Social 0.1645 Insurance Life Wkrs. Hrs. No. Code Position Code Date Security Retire. 523150 Insur. Comp. Hrs.Wkd. Wks. Totals 512100 Additional Election Support Help 1 $7,800.00 $596.70 $1,283.10 $16.38 $39.00 40/wk. 22 wks. $9,735.18 513100 Precinct Clerk*(25 precincts) 0 $4,438.44 $64.36 $19.88 16/da. $4,522.68 513100 Precinct Clerk*(69 precincts) 0 $9,100.00 $131.95 $45.50 16/da. $9,277.45 513100 Prec. Register Inspector(A-G)* 0 $11,751.82 $170.40 $58.76 16/da. $11,980.98 513100 Prec.Register Inspector (H-O)* 0 $9,536.30 $138.28 $47.68 16/da. $9,722.26 513100 Prec. Register Inspector(P-Z)* 0 $9,536.30 $138.28 $47.68 16/da. $9,722.26 513100 Ballot Box Inspector* 0 $9,536.30 $138.28 $47.68 16/da. $9,722.26 513100 Extra Inspectors(large precincts) 0 $4,768.15 $69.14 i $23.84 16/da. $4,861.13 513100 Demonstration Inspector* 0 $9,536.30 $138.28 $47.68 16/da. $9,722.26 513100 Poll Deputy* 0 $9,536.30 $138.28 $47.68 16/da. $9,722.26 513100 Election Day Runners** 0 $1,750.00 $25.38 $8.75 16/da. $1,784.13 513100 Election Night Clerks*** 0 $4,120.00 $59.74 $20.60 8/da. $4,200.34 513100 Election Day Absentee Clerks**** 0 $1,500.00 $21.75 $7.50 10/d a. $1,529.25 513100 Clerks-Temp.Pt.Time.Elec.Support*@* 0 $3,000.00 $43.50 $15.00 $3,058.50 513100 Out of Prec. Incentive Allowance @ $2,385.25 $34.59 $11.93 $2,431.76 Total Costs for ONE Election $98,295.16 $1,908.88 I$1,283.10 $0.00 $16.38 $489.17 $101,992.69 Costs for TWO elections would be: $196,590.32 $3,817.76 $2,566.20 $0.00 $32.76 $978.34 $203,985.38 Existing Level of Service would be 1 election-First Primary Expanded Level of Service would be 2 elections-Second Primary and General *=Per Form Ila rate per election per precinct times 94 precincts;times 2 elections this fiscal year @=Per Form Ila rate per election 375(estimated)workers;times 2 elections this fiscal year. **= Per Form Ila rate per election 11 routes;times 2 elections this fiscal year. ***=Per Form Ila rate per election times 100 workers;times 2 elections this fiscal year. ****=Per Form Ila rate per election times 20 workers;times 2 elections this fiscal year. *@*= Per Form Ila rate per election 800 manhours for mailings/filing;times 2 elections in fiscal year. F:,23DATAWBUDGETSAL_PREC.NM4 Rev.06/05/98 11:00 AM bdgtfm2b Ilb-522010 Collier County,Florida SUPERVISOR OF ELECTIONS - Fund 080 Cost Center 919010 - Reserves Amount Amount Adopted FY-'98 Over/ FY-'99 % Included for Account FY'98 6 Months 12 Month (Under) Budget Increase Expanded Number Account Title Budget Actual Forecast Budget Request (Decrease) Services 991000 Reserve for Contingencies(10%) 124,100 0.00 124,100 0.00 130,755 5.4% 0.00 992100 Reserve for Accrued Salary Savings(3%) 0 0.00 0 0.00 0 0.0% 0.00 992150 Reserve for Merit Increases 5,000 0.00 5,000 0.00 0 (%) 0.00 I Total Reserves for 919010 $129,100.00 $0.00 $129,100.00 $0.00 $130,755 1.3% $0.00 Total Supervisor of Elections Budgets Amount Amount Adopted FY-'98 Over/ FY-'99 % Included for Account FY'98 6 Months 12 Month (Under) Budget Increase Expanded Number Account Title Budget Actual Forecast Budget Request (Decrease) Services 511010 Personal Services 659,700 264,013.82 659,700.00 0.00 656,565 (0.48%) 0.00 522010 Personal Services 91,100 4,734.34 91,100.00 0.00 203,988 123.9% 102,088.50 511010 Operating Expenses 174,100 32,792.70 174,100.00 0.00_ 144,400 (8.5%) 0.00 522010 Operating Expenses 288,950 92,846.12 288,950.00 0.00_ 245,600 (15.0%) 14,100.00 511010 Capital Outlay 17,000 14,989.00 17,000.00 0.00 17,000 0.0% 0.00 522010 Capital Outlay 40,000 15,513.10 40,000.00 0.00 40,000 0.0% 0.00 Reserve for Contingencies 129,100 0.00 129,100.00 0.00 130,755 1.3% 0.00 Supervisor of Elections Totals s1,3s6,sso.00 $4241a11.00 $1,355,040.00 $0.00 1,430,300 2.7% $116,104.150 Cost Center 959050 - Revezaues Amount Amount Adopted FY-'98 Over/ FY-'99 % Included for Account FY'98 6 Months 12 Month (Under) Budget increase Expanded Number Account Title Budget Actual Forecast Budget Request (Decrease) Services 486910 Transfers from Elected Officials $1,394,900 $824,259 $1,394,900 $0 $1,438,308 3.1% $116,188.50 Cost Center 001-522010 - Revenues from Elections Amount Adopted Amended FY-'98 FY-'99 % included for Account FY'98 FY'98 6 Months 12 Month Budget Increase Expanded Number Account Title Budget Budget Actual Forecast Request (Decrease) Services 341440 Sale of Xerox Copies 200.00 98.05 200.00 200.00 200 0.0% 341551 Sale of Voter Lists&Maps 2,500.00 7,232.04 8,500.00 6,000.00 1,500 (40.0%) 341555 Petition Signature Verification Fees 500.00 850.20 900.00 400.00 500 0.0% 341557 Special District Election Costs 36,300.00 7,146.32 44,628.87 8,328.87 49,382 36.0% '"'• 341559 Late Filing Fines 0.00 4.89 4.89 4.89 0 0.0% Refunds 0.00 0.00 0.00 0.00 0 0.0% A I , Total Revenues-Other Sources $39,500.00 $15,331.50 $54,233.76 $14,933.76 $51,382 98budget 3 06/05/98 11:22 AM