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MEMO
DATE: Tuesday, September 26, 1995
TO: Board of County Commissioners
FROM: Mary W. Morgan, Supervisor of Elections
RE: FY- '97=98 BUDGET DRAW
This memo is to advise the Board of the need to draw funds in accordance with the provisions established
in §129.202(1)(a), Florida Statutes. This authorization must be made in the Board's first meeting of the
fiscal year.
§129.202(1)(a), Florida Statutes, provides that during the first meeting in October of each year, 25% of
the total amount budgeted for the office and thereafter on the first of each month, 6.82% of the total
amount budgeted for the office. However, in the event there are any unusual or unanticipated expenses in
any one month, upon notification by the supervisor the board shall transfer the necessary amount.
Thanks for your cooperation.
F:\123DATA\98B UDGET\DRAW.QW
cc: County Manager
Organization of COUNTY Governments Considered a Part-time Office fe
as provided in Article VIII of the Florida
Constitution as adopted&amended.
PUBLIC
Article I
Florida's Constitution
V
aft of, 140 :xb Supervisor Milinlir 11111W s
X p Q
0 Ae ;ft..! f c
�; � $4'.
P,�ro e a e �, a.
'Go'it �TOrtere, `, U sl;, Elections A••ra ii ,. Collector, 0� "r'
Provides Felo Appoints . Taxing District Taxing District V
• f 7i List Monthly Poll Deputies Appraisals Collections Pr
Provides Ment-1 U.S. Constitution
gyp'' List Monthly Constitutional Amendments ,a
• Comm; & Federal Laws 1114:a-2 lig
Until 1/1/98 42 U.S.C.1973
°FSt.,4 Part of Jury a .
Commtsscn& Lists comes Article VI Boal•,",
from Voter roll Florida's Constitution
®istrtC Provides Vote Florida Statutes 97-106 a ;a'z
Updates from Florida's Election Code
AOW,..AIIKRI Jury Data5
Cott a'• -• of Florida Statutes 111,112 rl o Bo -
SIE records Florida's Ethics Code
Approves a Purchases Precinct lines Calls School
County Voting System i Florida Statutes 119 Bond Elections
I S/E files copy Florida's Public Records Law
Provides Ballot Items of annual bdgt. Calls special Scbt
for elections I Florida Statutes 129 Millage Vote
Pays S/E bills Budget Requirements for S/E
Calls &keeps S/E May Call Single-
Special Elections books as favor Florida Statutes 286 Member Dist.Vote
I to S/E&for fee Florida's Sunshine Law
Sets Millage to include
Elections budgets Florida's General Laws
for special purpose districts
Approves Precinct Independent districts
Boundaries with S/E
Draws County Com- •
mission District lines I
Authorizes Lease/Use Voter Registration Administration Elections
of County Voting System
Records & Updates Long Range Planning Candidate Filings
'
Voter Outreach Supplies Acquisition Initiative Petitions
Records Draw
Program DevJModif. Management& Poll Site Selection Precinct
Disposition Boundaries
—
Pollworker
Signature Scanning Financial Disclosure Recruitment, Ballot Layout
Training&Paymt.
I
Initial Ballot Voting Unit
Confirmation Advertising Tabulation Maintenance
Mallin•s Program &Setup
I
Final Equipment Voting
Confirmation D.O.J. Submissions DeliverylPickup Machine
Mallin•s to/from Polls Acquisition
Shared Functions I
wannor Elections Biennial Voting Absentee
Voter Renewal - Budgetary Process System/Equlpmt. Balloting
Mallin•s Custodian Activities
FUnbudo MxM}
a
Rev.04/28/97 04:27 PM FloChrt2
Collier County,Florida
SUPERVISOR OF ELECTIONS - Fund 080
Elections -Administration Budget 511010 Amount Amount
Amended FY-'96=97 Over/ FY-'98 % Included for
Account FY'97 6 Months 12 Month (Under) Budget Increase Expanded
Number Account Title Budget Actual Forecast Budget Request (Decrease) Services
511010 Salaries-Elected Officials 75,600 36,749.88 75,600.00 0.00 80,456 6.4% 0.00
512100 Regular Salaries 370,300 167,027.37 370,300.00 0.00 339,764 (8.25%) 0.00
513100 Other Salaries&Wages 36,000 1,834.31 30,535.86 (5464.14) 36,000 0.00 0.00
514100 Overtime 21,600 9,369.10 21,600.00 0.00 13,500 37.5% 0.00
518100 Termination Pay A-1,1: °ti' 5,464.14 5,464.14 5,464.14
521100 Social Security matching 38,100 15,854.52 38,100.00 0.00 42,093 10.5% 0.00
522100 Retirement-Regular 79,800 32,529.28 79,800.00 0.00 72,205 (9.5%) 0.00
522500 Retirement-Elected Officials 21,300 10,295.49 21,300.00 0.00 22,689 6.5% 0.00
523150 Health Premium 55,500 18,721.86 55,500.00 0.00 49,300 (11.2%) 0.00
523160 Life Premium 1,100 0.00 1,100.00 0.00 1,159 5.4% 0.00
524100 Workers'Comp.-Regular 2,500 0.00 2,500.00 0.00 2,576 3.0% 0.00
Total Personal Services $701,800 $297,845.95 701,800.00 0.00 $659,742 (6.0%) 0.00
.://i%//i///�7k%J.!/%/�°.G///%/////%//////H.W////�/%/.P/�//4�///,16�i///i//////////%//.//r//%///�//i///✓/%/%//%////,%/%//%//%%%/////%//i//////%%/%/////,%/r/�/-.;�/r//i..///.//////�i//,�%%//%//////% //�%y////%/////%//.////�////O///.///.///%///di%L/////?%//d////yH///O/%/uf 'L/
634201 D.P.-Operations 11,900 6,699.53 11,900.00 0.00 13,400 12.6% 0.00
634202 D.P.-Development 1,000 0.00 1,000.00 0.00 1,000 0.0% 0.00
634980 Interdept.Pay for Services * s ite, t
634999 Other Contractual Services 12,000 522.62 12,000.00 0.00 12,000 0.0% 0.00
640200 Mileage Reimbursement-Regular 800 87.88 800.00 0.00 800 0.0% 0.00
640300 Out-of-County Travel-Prof.Dev. 4,000 1,538.50 4,000.00 0.00 4,000 0.0% 0.00
641900 Telephone-Allocated 12,400 2,331.66 10,400.00 2,000.00 10,000 (19.4%) 0.00
23 lines including modems,FAX&voice
641950 Postage,Freight&UPS 24,000 8,604.77 24,000.00 0.00 65,000 170.8% 41,000.00
643100 Electricity 16,000 3,232.05 16,000.00 0.00 15,000 (6.2%) 0.00
7,020 sq.ft.@.170 per ft.per mo. ',''. Al-9400
643400 Water&Sewer 3,800 2,861.36 5,800.00 (2,000 00) 6,300 65.7% 0.00
644100 Rent Buildings
646180 Building R&M-ISF Billings 2,000 0.00 2,000.00 0.00 1,000 (50.0%) 0.00
646710 Office Equipment R&M 2,100 43.50 2,100.00 0.00 2,000 (.4%) 0.00
646910 Data Processing Equipment R&M 6,000 2,224.99 6,000.00 0.00 5,500 (8.4%) 0.00
647110 Printing and/or Binding-Outside 10,000 0.00 10,000.00 0.00 10,000 0.0% 0.00
648160 Other Ads 2,000 342.84 2,000.00 0.00 1,500 0.0% 0.00
649010 Licenses&Permits 8,000 4,067.72 8,000.00 0.00 7,000 (12.5%) 0.00
649030 Clerks Recording Fees,Etc. 200 0.00 200.00 0.00 200 0.0% 0.00
649060 Poll Site Recording Fee3.,<4{" e�� ;4•. _ `
�1'
649990 Other Misc.Services
.�"� °cw»; y. °�' a+•�'"° y_.,„t �,. s E° r.':r .' 4' ".,
651110 Office Supplies-General 8,000 6,031.74 11,357.78 (3,357.78) 12,000 50.0% 0.00
651210 Copying Charges 3,000 1,025 77 3,000.00 0.00 3,000 0.0% 0.00
651910 Minor Office Equipment 1,000 857.90 142.10 857.90 1,000 0.0% 0.00
652990 Other Operating Supplies 2,500 0.00 499.00 2,001.00 1,000 (60.0%) 0.00
654110 Books,Publications,Subscriptions 400 276.19 400.00 0.00 400 0.0% 0.00
654210 Dues&memberships 2,000 1,501.12 1,501.12 498.88 2,000 0.0% 0.00
Total Operating Expenses $133,100 $42,250.14 $133,100.00 $0.00 $174,100 30.8% $41,000.00
i
76431 Office Furniture .P ' ** (;..k' 0:47,-,;2:.'4,,' ,. .i,,'",";-,4,,w
764360 Office Equipment 6,000 3,069.50 6,000.00 0.00 2,000.00 (66.6%) 0.00
764550 Voting Machines sq.?' 'V . ,,✓...kx4 titr ', 41.'s^ •�itU t
764900 Data Processing Equipment 40,000 25,220.00 40,000.00 0.00 15,000.00 (62.5%) 0.00
Total Capital Outlay $46,000 $28,289.50 $46,000.00 $0.00 $17,000.00 (63.1%) $0.00
Personal Services 701,800 297,845.95 701,800.00 0.00 659,742.00 (6.0%) 0.00
Operating Expenditures 133,100 42,250.14 133,100.00 0.00 174,100.00 0.0% 41,000.00
Capital Outlay 46,000 28,289.50 46,000.00 0.00 17,000.00 (63.1%) 0.00
Total Budget 511010 $880,900 $368,385.59 $880,900.00 $0.00 $850,842.00 (3.4%) $41,000.00
•
98budget 1 04/30/97 10:19 AM
f:\123d ata\98budget\adm i n
CURRENT SERVICE DESCRIPTION
Form 1
Department: Year: FY-'97 '98
Supervisor of Elections
Elections - Administration
General Fund-080-511010
Mary W. Morgan, Contact
Department Goals:
1. To administer the single permanent voter registration system for Collier County residents in accordance with
State and Federal Laws and in the most efficient and economical method possible;to keep those voter records
updated in an ongoing process to enable voters to properly participate in the appropriate elections;to maintain
all deleted voter records in perpetuity.
2. To facilitate and administer the development and training of voter outreach volunteer deputy registrars and
to solicit voter outreach registration sites to make the registration and updating process more accessible
to the residents.
3. To perform those functions necessary for the distribution and receipt of financial disclosure forms;to notify
applicable public officers, designated employees and appointees,to monitor filing of required forms;to provide
follow-up by certified mail;to provide certification of non-compliance to the Florida Ethics Commission.
4. To implement the National Voter Registration Act provisions as they pertain to the registration process,
statistical requirements, the additional mailings required for record updating,etc.
Department Performance Objectives:
• Provide easy access for public in registration sites
• Administer the Law governing the registration process equitable and uniformly
• Provide clear and concise training to volunteer corps
• Provice clear and concise training and knowledge of Laws for permanent staff
• Administer the Financial Disclosure program requirements in accordance with requirements of the Law and
the Florida Ethics Commission
• To solicit sites for additional registration points through the county
Elections Office activity levels for budget 511010 are shown on the attached page. Unit Value for above is"each."
Rev. 04/29/97 10:03 AM f:123\budget a admin
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FY - '97=98 DETAIL OF SALARIES & FRINGE BENEFITS
Form Ila
To be used for following object codes:
511100 -Elected Official Salary
Fund/ 512100 -Regular Salaries(PT Code 1)
Cost Center 080-511010 514100 -Overtime
513100 -Other Salaries&Wages (PT Code 0)
Division Supervisor of Elections 521100 -Social Security @ 7.65%;medicare @.029%
522100 -Retirement @ 17.75%,24.80%,28.2%
Department Elections -Administration 523150 Health Insurance @$1900/1,$4000/2
523150 -Life Insurance @.0021/$1,000
Cost Center Administration 524100 -Workers Comp @.005/$1,000
522100
Contact Mary W. Morgan 521100 522500 523150 523160 524100
Actual 17.66% $1,900/1
FY-96-97 FY-'97-'98 7.65% 24.80% $4,000/2+ 0.0021 0.005
Last Name, PT Salary Budgeted Social 28.20% Health Life Wkrs. Per Wk. No.
Acct.No. First Initial Position Code Amount Salary Security Retire. Insur. Insur. Comp. Hrs.Wkd. Wks.
511100 Morgan,M. Supervisor of Elections 1 $75,600 $80,456 $6,155 $22,689 $4,000 $169 $403 60-70 52
512100 Brock,E. Depty.Reg.&Sh.Cs.Tms. 1 $15,000 $16,000 $1,224 $2,782 $1,900 $34 $80 40 52
512100 Burdette,J. Depty.Reg.&Ab.Rq. 1 $22,000 $25,500 $1,951 $4,504 $4,000 $54 $128 40 52
512100 Carpenter,D. Election Support 1 $27,000 $28,000 $2,142 $4,945 $1,900 $59 $140 40 52
512100 Green,K. Depty.Reg.&Abs. 1 $18,187 $20,000 $1,530 $3,532 $4,000 $42 $100 40 52
512100 Hall,S. Depty.Reg.,Clerk&Abs. 1 $14,040 $14,750 $1,129 $2,605 $1,900 $31 $74 40 $52
512100 Hills,V. Vtr.Regis.Supr.&Abs. 1 $30,500 $31,700 $2,425 $5,599 $4,000 $67 $159 . 40 52
512100 Johnson,P. Computer Network&Tmg. 1 $47,044 $49,000 $3,749 $12,152 $1,900 $103 $245 40 52
512100 Mansfield,F. Asst.&Filing Ofcr. 1 $37,000 $38,500 $2,946 $6,799 $4,000 $81 $193 40 52
512100 Montano,R. Vtr.Outrch.&Dep.Regis. 1 $18,870 $19,389 $1,484 $3,424 $4,000 $41 $97 40 52
512100 Pettay,M. Depty.Reg.&Abs.Rtns. 1 $23,000 $24,750 $1,894 $4,371 $1,900 $52 $124 40 52
512100 Puchhas,L. Secy.&P/W Coordinator 1 $25,000 $27,750 $2,123 $4,901 $4,000 $59 $139 40 52
512100 Ramirez,I. Depty.Regis. 1 $14,040 $14,675 $1,123 $2,592 $4,000 $31 $74 40 52
512100 Stames,M. Depty.Regis. 1 $23,000 $24,750 $1,894• $4,371 $1,900 $52 $124 . 40 52
on unpaid 1/4 yr.
512100 Strevett,I. Depty.Regis 1 leave $5,000 $383 $883 $1,900 $11 $25 40 52
Min.0/T per employee per Edi
514100 OVERTIME election averages 104 hrs. $13,500 $1,032 $2,385 w�,0., $29 $68
512100 TOTALS $391,905 $339,764 $33,184 $65,845 $45,300 $915 $2,173
... k« As
513100 Sterling,J. Elect.Support.Helper $12,000 $12,000 $918 $2,120 ''''',:t"4,. $25 $60 1,500+ Needed
-
As
513100 Clerical Helper File Clerk&General Help $12,000 $12,000 $918 $2,120 $25 $60 1,500+ Needed
As
513100 Clerical Helper File Clerk&General Help $12,000 $12,000 $918 $2,120 $25 $60 As Needed Needed
513100 TOTALS $36,000 $36,000 $2,754 $6,360 $75 $180
511010 Budget Totals $503,499 $456,220 $42,093 $94,894 $49,300 $1,159 $2,576
992150 Reserve for Merit Increases $5,035 $0 $0 $0 $0 $0
511010 Total Personnel Services $508,534 $456,220 $42,093 $94,894 $49,300 $1,159 $2,576
Elected Officers salary includes specified amount for state certification. Salary to be adjusted once ACIR figures arrive.
Regular salaries down one whole employee plus 3/4 of another employee currently on unpaid leave.
s
Rev.04/30/97 08:55 AM abdgfm2a Ila-511010
bdgtfdl:mwm
FY'97-'98 EXPANDED LEVEL OF FUNDING REQUEST
Form III-B-Detail of Appropriations
(including Additional Personnel Requests)
Fund/Cost Center: 080-511010 Title of Service: Elections-Administration
Personnel Requests:
Proposed
Position Proposed
Title Brief Description Pay Range
Detail of Appropriations:
Object Current Expanded
Code Object Code Title&Explanations Service Level Service
Postage, Freight&UPS
641950 §98.065(3), Fla. Stats., requires each supervisor to conduct a voter list $24,000 $41,000
maintenance program in odd-numbered years to be completed not less
than 90 days before a federal election. We used the countywide mail ballot election in 1995.
We plan to use the mailing of the notice of elections form for this list maintenance
activity with mailing to occur most probably in January'98.
That date will include more electors but still give us ample time to mail tie second required NVRA
confirmation notice more than 90 days prior to the election for those whose 1st mailing is undeliverable
in order to start the required 2 federal general election count before removal for inactivity s authorized.
Monthly postage costs for this budget average$2,500 in an election year.
•
f:\97budget\abdgtfdl 04/29/97 01:38 PM
Collier County,Florida
SUPERVISOR OF ELECTIONS - Fund 080
Electioxis - Elections Etna:at 522010 Amount Amount
Amended FY-'96-97 Over/ FY-'98 % Included for
Account FY'97 6 Months 12 Month (Under) Budget Increase Expanded
Number Account Title Bud.
511010 Salaries-Elected Officials amu. `et Actual W Forecasth Bud et [ Re•west Decrease Services 1
512100 R-•ularSalaries 20,000 0.00 20,000.00 0.00 15,521.92 (22.4%) 0.00
513100 Other Salaries&Wa•es 159,800 108,796.55 159,800.00 0.00 144,229.36 (9.7%) 0.00
514100 Overtime 1,000 1,046.30 2,000.00 (1,000.00 1,000.00 0.0% 0.00
518100 Termination Pa .., . ti, =:h , ,.,,"n�+tt*ua ,,."x mak." , r,: t #" ri,A, Wt.,; ,.
521100 Social Securi matchin. 6,500 409.02 6,500.00 0.00 3,279.00 (49.6%) 0.00
522100 Retirement-Re.alar 5,200 0.00 4,100.00 1,100.00 2 2,742.00 (47.3%) 0.00
522500 Retirement-Elected Officials :'?:'''''A=,, °•1,.pwr'ali'-405I *1*' ' ill ' # _'" a
523150 Health Premium *" ' 88.62 100.00 (10000 =.4.-,4,,.„.4,„.,,'' . :1rr. ,•'" ,/ftx '';'.''''''11',!0
523160 Life Premium 4,•` :,:,.:741,4,,,,,,,:,'4 :ilittii4.$ 'd+ ' 32.60 16.3% 0.00
524100 Workers'Com•.-Re.ular 900 0.00 900.00 0.00• 799.00 (11.2%) 0.00
Total Personal Services $193,400 $110,340.49 193,400 00 0.00 j 167,603.88 (13.3%) 0.00
y - • rias -..,.-4'''',"'''',.,_'''''""''
i'..Pio. {634201 D.P.-O.erations « z �» �..,tr . w 14 4` .xs" r<" a„i/rolr
634202 D.P.-Develo•ment f:,.1.4 .:::; :, wa ., . "'4,":4';'-'7:i'-'4k �5Iium N � .
4',''''''."'4'7;4"0-44
634980 Interde•t.Pa for Services 500 0 500 0.00 j 500 0 0.00
634999 Other Contractual Services 40,000 45,496.13 47,000.00 (7,000.00 47,000.00 17.5% 0.00
640200 Milea.e Reimbursement-Re•ular 1,700 657.58 700.00 1,000.00 1,000.00 (41.2%) 0.00
.r
640300 Out-of-Coun Travel-Prof.Dev. ., ‘p ,--,..,!.:4;404ya / .." ,4-".;0.,' .
641900 Tele•hone-Allocated 6,300 1,687.15 2,000.00 4,300.00 4,000.00 (36.5%) 0.00
641950 Posta.e,Frei.ht&UPS 35,000 9,252.17 35,000.00 0.00 50,000.00 42.9% 15,000.00
643100 Electricity 4,500 7,500.00 (3,000.00 7,500.00 3,500.00
1760 x 2 =3,420 s..ft.warehouse '' '" ' '
643400 Water&Sewer 2,200 1,680.08 6,000.00 (3,800.03 7,000.00 218.2% 3,500.00
r 4 ,;_.
1760 x 2 =3,420 s..ft.warehouse '- � s'' ' '�, �-;_, 'f-tlfr
644100 Rent Buildin.s 18,000 14,000.00 14,000.00 4,000.00 18,000.00 0.0% 0.00
646180 Buildin• R&M-ISF Billin.s 2,000 0.00 1,000.00 1,000.00 1,000.00 (50.0%) 0.00
646710 Office E.ui•ment R&M 2,000 1,365.00 2,000.00 0.00 2,000.00 0.0% 0.00
646910 Data Processin• E.ui•ment R&M 15,000 0.00 15,000.00 0.00 15,000.00 0.0% 0.00
647110 Printin.and/or Bindin.-Outside 30,000 4,979.97 30,000.00 0.00 70,000.00 133.3% 40,000.00
648160 Other Ads 3,000 335.45 1,000.00 2,000.00 2,000.00 (33.3%) 0.00
649010 Licenses&Permits 2,000 1,500.00 2,000.00 0.00 2,000.00 0.0% 0.00
649030 Clerks Recordin. Fees,Etc. 2,000 0.00 500.00 1,500.00 500.00 (75.0%) 0.00
649060 Poll Site Recordin• Fee 300.00 0.00 300.00 0.00 300.00 0.0% 0.00
649990 Other Misc.Services 100.00 0.00 100.00 0.00 100.00 0.0% 0.00
651110 Office Su..lies-General 5,000 213.50 5,000.00 0.00 6,000.00 20.0% 0.00
651210 Co. in.Char•es _
651910 Minor Office E.ui•ment
652990 Other 0.eratin. Su••lies 20,000 507.98 20,000.00 0.00 25,000.00 25.0% 5,000.00
654110 Books,Publications,Subscri.tions 11,. -,„ I
654210 Dues&membershi•s `
:, `G e,L ., Y� ,, 1...... .iii
Total Operating Expenses $189,600 $83,572.73 $189,600.00 $0.00 $258,900.00 36.6% $67,000.00
764310 Office Furniture _
764360 Office E.ui•ment __ _ ice..,. '
764550 Votin•Machines 35,000.00 0.00 35,000.00 0.00 40,000.00 14.3% 0.00
764900 Data Processin• E•ui•ment ,_ ...._ .,.. _. �� .-,
Total Ca.ital Outla $35,000 $0.00 $35,000.00 $0.00 $40,000.00 14.3% $0.00
U//O//�O!/o//�OOOOTP/Ls4�iY7ev,., :,i 5 2761//lf�l/O0���%/i YDS%��O.FW�D/OO�av///POO�O"?x/l:.✓,n,�laL///LL�,/�i�////miOii�P//L�/rlc,/Oi/OOGi:,;cG����_/oaoriz. a0//moi0 .z ,�i//mia
Personal Services 193,400 110,340.49 193,400.00 0.00, 167,587.66 (13.3%) 0.00
0•eratin. Ex•enditures 189,600 83,972.76 189,600.00 0.00 258,900.00 36.6% 67,000.00
Capital Outla 35,000 0.00 35,000.00 0.00 40,000.00 14.3% 0.00
,fGlOi7%
Total Bud•et 522010 $418,000.00 $194,313.25 $418,000.00 $0.00 $466,487.66 11.6% 587,000.00
98budget 2 04/30/97 10:19 AM
Collier County,Florida
SUPERVISOR OF ELECTIONS - Fund 080
Cost Center 919010 - Reserves Amount Amount
Amended FY-'96-97 Over/ FY-'98 % Included for
Account FY'97 6 Months 12 Month (Under) Budget Increase Expanded
Number Account Title Budget Actual Forecast Budget Request (Decrease) Services
991000 Reserve for Contingencies(10%) 129,900 0.00 129,900 0.00 131,733 1.4% 0.00
992100 Reserve for Accrued Salary Savings(3%) 0 0.00 0 0.00 0 0.0% 0.00
992150 Reserve for Merit Increases 5,000 0.00 5,000 0.00 0 (100.0%) 0.00
I
Total Reserves for 919010 $134,900.00 $0.00 $134,900.00 $0.00 $131,733.00 (2.35%) $0.00
Total Supervisor of Elections Budgets Amount Amount
Amended FY-'96=97 Over/ FY-'98 % Included for
Account FY'97 6 Months 12 Month (Under) Budget Increase Expanded
Number Account Title Budget Actual Forecast Budget Request (Decrease) Services
511010 Personal Services 701,800 297,845.95 701,800.00 0.00 659,742.00 (6.0%) 0.00
522010 Personal Services 193,400 110,340.49 193,400.00 0.00 167,587.66 (13.3%) 0.00
511010 Operating Expenses 133,100 43,350.14 133,100.00 0.00 174,100.00 30.8% 41,000.00
522010 Operating Expenses 189,600 83,972.73 189,600.00 0.00 258,900.00 36.5% 67,000.00
511010 Capital Outlay 46,000 28,289.50 46,000.00 0.00 17,000.00 (63.1%) 0.00
522010 Capital Outlay 35,000 0.00 35,000.00 0.00 40,000.00 14.3% 0.00
Reserve for Contingencies 139,200 0.00 139,200.00 0.00 131,733.00 (5.4%) 0.00
Supervisor of Elections Totals 61,438,100.00 $563,798.81 $1,438,100.00 $0.00 $1,449,062.66 .8% $108,000.00
Cost Center 959050 - Revenues Amount Amount
Amended FY-'96-97 Over/ FY-'98 % Included for
Account FY'97 6 Months 12 Month (Under) Budget Increase Expanded
Number Account Title Budget Actual Forecast Budget Request (Decrease) Services
486910 Transfers from Elected Officials $1,433,800 $847,245 $1,433,800 $0, $1,449,063 1.0%
Cost Center 001-522010 - Revenues from Elections Amount
Actual Amended FY-'96-97 FY-'98 % Included for
Account FY'96 FY'97 6 Months 12 Month Budget Increase Expanded
Number Account Title Budget Budget Actual Forecast Request (Decrease) Services
341440 Sale of Xerox Copies 182.60 500 100.44 110 200
341551 Sale of Voter Lists&Maps 6,767.97 1000 2666.09 2900 2500
341555 Petition Signature Verification Fees 687.90 0 590.70 600 500
341557 Special District Election Costs 7,070.01 0 0.00 0 6250
341559 Late Filing Fines 200.00 0 150.00 0 0
Refunds 0.00 0 18.23 18.23 0
%yrr�airi��/zrariii�..rro2rriarr..,:.s�r�rrara "rOrri��;riia���r�rwra�rrc �,�.%�r�.?ir�rOai��ri�ra��o1!�ri�i�iorr,rr �.i�p�r�rr;,;.c,i2va�iri%/,yrr,,r crii��2oaac r�corrrrr�r��cas.
Total Revenues-Other Sources $14,908.48 $1,500.00 $3,507.23 $3,610.00 $9,450
e
98budget 3 04/30/97 10:32 AM
f:\123d ata\98 budget\electn
CURRENT SERVICE DESCRIPTION
Form 1
Department: Year: FY-'97-'98
Supervisor of Elections
Elections-Elections
General Fund-080-522010
Mary W. Morgan, Contact
Department Goals:
1. To qualify candidates for office and monitor the financial reporting requirements of all campaigns for candidates,
political parties, political action committees, pursuant to the campaign finance filing requirements of§106.07, F.S.
2. To plan, coordinate,conduct elections and all that it entails from the logistical requirements for polling site review/
selection; soliciting, screening,training, and appointing poll workers; notification to protected classes of citizens
of upcoming elections (pursuant to federal law) so they may make requests for absentee ballots; maintaining
voting history for record updating/purging procedures; preparation of ballot layout;voting equipment repair and
maintenance;voting equipment preparation for each election cycle; restocking suppplies; sign installation and
handicapped access ramp installation; equipment deliveries and pick up;tabulation of election results and certi-
fication of results to appropriate governmental jurisdictions.
3. Where necessary,to prepare for submission to the U. S. Deparmtne of Justice submissions for preclearance
prior to enforcement in accordance with Section 5 of the Voting Rights Act.
4. To implement the changes mandated by the National Voter Registration Act of 1992 effective January 1, 1995
as they pertain to elections.
Department Performance Objectives:
• To qualify candidates for available seats by jurisdiction
• To monitor campaign finance reporting requirements
• To levy fines on non-compliant candidates for failure to file timely financial reports
• To select required number of poll workers to adequately man poll sites
• To train poll workers to insure accurate elections
• To provide"notices of election"to county voters
• To process all eligible requests for absentee ballots
• To prepare the ballot layout properly to reflect party nominations and jurisdictional lines
• To arrange for directional sign installation for precincts, delivery of handicapped access ramps, and actual voting
equipment deliveries and pick up for each election date
• To canvass the election results in an accurate and timely fashion
• To prepare preclearance submissions,where appropriate,to the U.S.Attorney General,the U.S. Department of
Justice, Section 5: Voting Rights Act
• To accurately and equitable recover pro rata election costs from participating governmental jurisdictions
• To provide current lists of registered voters to candidates, upon their request, in accordance with the election code
• To provide demographic statistics on voter registration and voter turnout to candidates
• To statistically track items required for reporting on the NVRA components
Activity measures for budget 522010 are on attached page. Unit value is"each."
Rev. 04/29/97 10:04 AM f:\123\budget ` electn
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FY '97 - '98 DETAIL OF SALARIES & FRINGE BENEFITS
Form Ilb
Fund/ To be used for the following object codes:
Cost Center 080-522010 512100 -Regular Salaries(PT Code 1)
513100 -Other Salaries&Wages (PT Code 0)
Division Supervisor of Elections 521100 -Social Security @ 7.65%; medicare @ 1.45%
522100-Retirement @ 17.66%
Department Elections-Elections 523150 -Life Insurance @ 0.21%
524100 -Workers Comp @ 0.50%
Cost Center Elections
Contact Mary W.Morgan
II II Per Election II
Costs 0.0765 .0021
Per .0145(Medicare) Health Health/ 0.005
Object PT Election Social 0.1766 Insurance Life Wkrs. Hrs. No.
Code Position Code Date Security Retire. 523150 Insur. Comp. Hrs.Wkd. Wks. Totals
4#.';;;,1. 1' 1f
512100 Additional Election Support Help 1 $7,760.96 $593.71 $1,370.59 �r $16.30 $38.80 40/wk. 22wks. $9,780.36
513100 Precinct Clerk* 0 $9,613.00 $139.39 $48.07 16/da. M"", ,k' $9,800.45
513100 Prec.Register Inspector(A-G)* 0 $8,095.28 $117.38 $40.48 16/da. $8,253.14
513100 Prec. Register Inspector (H-O)* 0 $8,095.28 $117.38 $40.48 16/da. $8,253.14
513100 Prec.Register Inspector(P-Z)* 0 $8,095.28 $117.38 ' rz $40.48 16/da. 4, ?:'7. $8,253.14
513100 Ballot Box Inspector* 0 $8,095.28 $117.38 cr,=. . ., „a, $40.48 16/da. $8,253.14
513100 Extra Inspectors(large precincts) 0 $4,700.00 $68.15 :m ..f - , ^" _> $23.50 16/da. ^.' $4,791.65
513100 Demonstration Inspector* 0 $8,095.28 $117.38 r �,;„ y $40.48 16/da. $8,253.14
513100 Poll Deputy* 0 $8,095.28 $117.38 $40.48 16/da. . i $8,253.14
513100 Election Day Runners** 0 $1,440.00 $20.88 $7.20 16/da. • $1,468.08
513100 Election Night Clerks*** 0 $4,000.00 $58.00 •,r - ;` $20.00 8/da. $4,078.00
513100 Election Day Absentee Clerks**** 0 $1,440.00 $20.88 ,= r. , 1 $7.20 10/da. $1,468.08
513100 Clerks-Temp.Pt.Time.Elec.Support*@* 0 $0.00 '' $0.00 $0.00
E •x ', ..N
513100 Out of Prec. Incentive Allowance @ A-$2,350.00 $34.08 _� ,� „�i�,r�" „ $11.75 $2,395.83
Total Costs for ONE Election $79,875.64 $1,639.38 $1,370.59 $0.00 $16.30 $399.38 $83,301.28
Costs for TWO elections would be: $159,751.28 $3,278.76 $2,741.18 $32.60 $798.76 $166,602.58
Existing Level of Service would be 2 elections-First &Second Primaries
*=Per Form Ila rate per election per precinct times 94 precincts;times 2 elections this fiscal year
@=Per Form Ila rate per election 375(estimated)workers;times 2 elections this fiscal year.
**= Per Form Ila rate per election 11 routes;times 2 elections this fiscal year.
***=Per Form Ila rate per election times 100 workers;times 2 elections this fiscal year.
****=Per Form Ila rate per election times 20 workers;times 2 elections this fiscal year.
*@*= Per Form Ila rate per election 800 manhours for mailings/filing;times 2 elections in fiscal year. F:\I23DATAS966UDGEPp**dgfr,WK<
Rev.04/29/97 02:54 PM bdgtfm2b Ilb-522010
•
FY-'97-'98 DETAIL OF SALARIES & FRINGE BENEFITS
Form II-b(1)
Fund/Cost Center 080-522010 513100 Other Salaries&Wages
Division Supervisor of Elections 521100 Social Security Match
Department Elections A Single Precinct 522100 Retirement @ 17.66%
Cost Center Elections 523150 Insurance @.0026/$1,000
Contact Person Mary W. Morgan 524100 Workers Comp.@.0046/$1,000
513100 521100 522100 52150 524100
0.029 .0021 .0050 No.
PT Projected Medicare 0.1766 Health/Life Wkrs. Hrs. Days
Acct. No. Position Code Salary Contrib. Retirement Insurance Comp. Wkd. Paid
513100 Precinct Clerk 0 $102.27 $2.97 $0.511 16 1
513100 Prec. Clerk Assistant 0 $86.12 $2.50 $0.430 16 1
513100 Inspector- Demonstra. 0 $80.74 $2.34 $0.403 16 1
513100 Inspector-A-G PR/PL 0 $80.74 $2.34 $0.403 16 1
513100 Inspector- H-O PR/PL 0 $80.74 $2.34 $0.403 16 1
513100 Inspector- P-Z PR/PL * 0 $80.74 $2.34 $0.403 16 1
513100 Inspector- Ballot Box * 0 $80.74 $2.34 $0.403 16 1
513100 *Poll Deputy * 0 $80.74 $2.34 $0.403 16 1
513100 Out of precinct for 1 0 $5.00 $0.15 $0.025 16 1
513100 Out of precinct for 1 0 $5.00 $0.15 $0.025 16 1
513100 Out of precinct for 1 0 $5.00 $0.15 $0.025 16 1
513100 Out of precinct for 1 0 $5.00 $0.15 $0.025 16 1
513100 Out of precinct for 1 0 $5.00 $0.15 $0.025 16 1
Precinct Total for one day $697.83 $20.26 $3.48
$721.57
*- Per election per precinct times 93 precincts times 2 elections in fiscal year; also, don't forget
to include the$5 average extra mileage allowance fo those who work outside of home
precincts.
**-Appointed by Sheriff but Statutes requires Supervisor to pay.
*^- Per election times 2 elections this year times 8 per election date.
AA- Per election times 100 people times two dates this budget year.
^*- Per election times 2 dates times 12-18 people.
The estimated cost per election date for those temporary help to process sample ballot mailings
and outside registrations if$1,800 per election in"straight"salary for 1 election date.
f:\98budget\ppwbdgfm 04/30/97 10:47 AM
bdgtfdl:mwm
FY'97-'98 EXPANDED LEVEL OF FUNDING REQUEST
Form III-B-Detail of Appropriations
(including Additional Personnel Requests)
Fund/Cost Center: 080-522010 Title of Service: Elections-Elections
Personnel Requests:
Proposed Existing Expanded
Position Service Service
Title Brief Description 1 election date 1 election
Detail of Appropriations:
Object Current Expanded
Code Object Code Title&Explanations Service Level Service
Postage, Freight, &UPS
641950 This budget shows increased postage costs associated with the $35,000 $15,000
mailing of absentee ballots for two elections in this fiscal year plus
the mailing of sample ballots to voter households for the 1st primary
and for that area east of 951 for the 2nd primary.
Electricity
643100 The warehouse square footage doubled as of April 1997. Therefore, $4,500 $3,500
the rate of 17¢ per sq.ft. per month has caused this increase in costs.
Printing -outside vendor
647110 This budget reflect the acquisition of ballot cards for three elections $30,000 $40,000
where the current budget has no such expenditure. This budget also
reflect the cost of acquiring new absentee ballot return envelopes since
the required language on the voter's certificate changed effective 1/1/97.
Other Operating Supplies
652990 This budget includes consumable election related supplies such as $20,000 $5,000
masks, crimp wires, Q punches, privacy panels, lights, signs,flags,
flag poles, etc.,for setting voting machines and precincts.
The increase primarily is for replacement parts for the actual voting units.
Voting Machines
764550 Per§101.72, Fla. Stats.,the ratio of electors to voting units is 1 unit $35,000 $5,000
per 125 electors. That meant we would have to have bought 140
units to accommodate the 17,463 new voter registered in 1996.
The increase reflects having to pay for new rather than refurbished
voting units.
MEMO
DATE: Wednesday, April 30, 1997
TO: Board of County Commissioners
FROM: Mary W. Morgan, Supervisor of Elections
CC: Budget Office (7) r}nA
RE: FY 1-}\.
'97 '98 BUDGET
§100.091, Florida Statutes, provides that the second primary shall be held on the 5th
Tuesday before the general election.
In 1998, the general election is Tuesday, November 3, 1998. That means the second
primary would fall on Tuesday, September 29, 1998. The tentative budget for FY-'97-
'98 includes funds for poll workers for the second primary to be held September 29th.
September 29, 1998 is also Yom Kippur. Traditionally, when the second primary falls
on the Jewish holy day, the election date has been rescheduled by the Legislature.
While this fact has been brought to the attention of the 1997 Legislature and a bill has
been filed to change the second primary date to October 1, 1998, the measure has not
yet been enacted into law as of the time when you have required my tentative budget to
be submitted. See the attached memo regarding the current status of a bill reschedul-
ing the 2nd primary.
At that point when both houses of the Legislature enacts this measure, we will be able
to reduce the personal services portion of the Elections-Elections 522010 budget by
$83,301.28. However, you have asked to have the tentative budget submitted before
the Legislature adjourns for this year.
F:\123DATA\98BUDGET\2DPRMY.QW
APR.29.1997 4:22PM N0.671 P.1/1
LAW OFFTCE3
• SKELDING,LABASKY,CORRY,EASTMAN,HAUSER,JOLLY&METZ
A PROFESSIONAL ASSOCIATION
THE MADIGAN BUILDING
SIB NORTH MONROE STREET
TALLAHASSEE,FLORIDA 32301
WILUAM W.CORRY SUSAN MARKS'
LINDA C.COX FRANK S.MESSERSMITH•
SONYA K.DAWS JOHN P.NOBLE,JR.'
DAVID D.EASTMAN GOVERNMENTAL CONSULTANTS
BARBARA C.FROMM •Nor A MEMBER OF THE
JAMES C.HAUSER FLORIDA BAR
WARREN H• D MILLARD F.CALDWELL 0697-1904)
JOHN W.JOLLYLY,,JR.JR,
RONALD LAI3ASKY
JOHN A MADIGAN,JR.9919-19041
A
STEPHEN W.METZ REPLY TO:P.O.Box 663
CARL R.PETERSON,JR. TALLAHASSEE,FL 32302
JACK M.SIELDING,JR. TELL;(304)222-9730
GAYLE S.SWEDMARK FAX[304)224-6422
WILLIAM R.WATERS,JR,
MEMORANDUM
TO: All Supervisors of Elections
FROM: Ron Labasky
DATE: April29, 1997
RE: HB 1077 Sx SB 1008 - Second Primary
The bill which has been introduced to change the Second Primary in the 1998
election cycle from September 29 to October I has passed the House of Representatives.
Representative Geller's bill, HB 1077,passed last Friday and has been received in the
Senate. It has now been referred to the Senate Executive Business,Ethics &Elections
Committee. The Senate bill which had a problem due to an amendment placed on it and
which was referred to the Rules Committee has been withdrawn from Rules and placed
on the Calendar and is thus available for consideration by the Senate. It has not been
placed on the Special Order Calendar which sets matters before the Senate, It will be
available for consideration at the discretion of the President and the Rules Chairman.
Calls to Senators concerning the importance of this bill, SB 1008 and its companion HE
1077 would be appropriate. Senator Silver believes the bill will be considered,but as I
indicated,it is not currently on the Special Order Calendar. I expect the Legislature to
conclude Friday afternoon.
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