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FY98 Proposed Budget .. .,,�� ,. .x 1. Ci t County of Collier ,,,, z t 0704, `' _ :, _ ,, Clerk of tae Circuit Court0,,,.., ,, fiscal year jggj,jgggm l'' _ BUDGET , _ , _, _r ;� f \ ,,„ , : i , ,,� , ,,\ ,, 1 \ t.,., j� „, , , f I \ „, ,,„..,,,,„,,,,,,,,,b,,,,,,,,,,,,„. ,,, I , ,,t ,t,„„.„.„,,,,,,,,,:,„.„.,..„,,,..4,„. %.,,,,„,„.. :::, ..,,,,,,„4„,,,,,,,,,,„,„„t„,,,„,„,., „„„„„:„4 „, —. g s— cl} L]/PNat Ai S7sO LEAK (IICO> ; i a 1. 0. PreseoledII: Bang#lL Britt x Cleft afile Cir6,ilCool ”- Cosily of Collier,Fiorito _ County of Collier 4�NE ciReb'� CLERK OF THE CIRCUIT COURT c COLLIER COUNTY COURTHOUSE 4;' 11 y 3301 TAMIAMI TRAIL EAST - P.O.BOX413044 CIRCUIT COURT M��,P� NAPLES,FLORIDA 33941-3044 COUNTY COURT Dwight E. Brock COUNTY RECORDER CLERK BOARD OF Clerk COUNTY COMMISSIONERS April 30, 1997 The Honorable Timothy L. Hancock, Chairman and Members of the Board of County Commissioners 3301 Tamiami Trail East Naples, Florida 34112 RE: Fiscal Year 1997/1998 Budget Mr. Chairman: Enclosed you will find the fiscal year 1997/1998 budget for the Clerk of the Circuit Court. The Clerk of the Circuit Court of Collier County is a Fee Officer pursuant to Florida Statute 218.35. Constitutional Fee Officers are required to submit their budgets on or before September 1 of each year. The Board of County Commissioners has requested that I submit my budget by May 1, 1997 in order for the Commission to perform a more comprehensive review of all government expenditures in the County. To that end, I applaud your efforts and am glad to comply. The Clerk of the Circuit Court's budget includes a 6.41 percent increase compared to last year's adopted budget as outlined below: FY 96/97 FY 97/98 Increase Percentage Adopted Budget Requested Budget (Decrease) Change ......................................... .......................................... Personal Services $6,363,800 $6,758,841 $395,041 ......................................... Operating Expenses 1,140,600 1,245,080 104,480 16 o; ;`:' Capital Outlay 141,400 132,300 -9,100 ; 44 0 ; Totaludget > .:: .::r-:.:._:M/::::::::::::::::::ap...,...:.. :::: :::::L:::: ::-:-::k:::::::::::::::::::::-::::::::::.:.....:::::::::::: The largest component of the budget is Personal Services with an increase of$395,041, or approximately 80.5 percent of the total increase. This increase is necessitated by the fact that the Clerk's staffing level has not kept pace with the explosive growth experienced by Collier County. This growth, coupled with the ever increasing case loads being experienced in the Courts, dictates that our labor force be increased to continue to provide —' the services mandated by Florida Statutes in an effective and efficient manner. As outlined below, the growth rate experienced by Collier County during the period 1986 through 1997 was approximately 80.5 percent. For the same period, the labor force increase for the Clerk's Office and the Board of County Commissioners was 45.8 percent and 113.1 percent, respectively. COLLIER COUNTY EMPLOYEE GROWTH RATE SINCE 1986 COMPARED TO THE COLLIER COUNTY POPULATION GROWTH 120.0% 100.0% 80.0%- - 60.0%- 40.0% 0.0% r -- ..� 1988 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 -CLERK OF THE COURT EMPLOYEES -BOARD EMPLOYEES -COLLIER COUNTY POPULATION A direct correlation to the explosive growth experienced by the County is the increase in Court activity. As clearly outlined below the increase in the number of cases experienced in 1996 sets a trend that is expected to continue. Additional documentation to evidence the increase is provided in Appendix B. CLERK OF THE CIRCUIT COURT CASE LOAD 58,000 56,000 .., 54,000 52,000 1 r3 r' 3 r' 50,000 - 48,000 1994 1995 1996 In an effort to more effectively predict our budgetary needs, my staff and I have prepared a Budget Model which is provided in Appendix A. This model extends out three years and is provided for information purposes only. It is important to note that during my tenure as Clerk,.I have expanded the public services provided by the Clerk's Office. During this same time period, I have kept the costs of those services below the increase in property values. My administration has attempted to maintain an efficient and effective operation while utilizing a limited resource base. I would like to express my appreciation to my department heads and their staffs for their efforts in developing this budget. If you should have any questions or need additional information regarding this budget, do not hesitate contacting me at 732-2745. Respectfully, Dwigh . Brock Clerk of the Circuit Court DEB/jlm(enclosures) • COUNTY OF COLLIER CLERK OF THE CIRCUIT COURT FISCAL YEAR 1997/1998 BUDGET TABLE OF CONTENTS Revenues: 1 - 5 Revenue Summary 1 Revenue Detail 2 - 5 Appropriations: 6 - 46 Fund 010 Clerk of the Circuit Court 6- 45 Expense Summary 6 - 8 Expense Detail 9 - 45 Finance and Accounting 9 - 10 Minutes and Records 11 - 12 Administration 13 - 14 Internal Audit 15 Circuit Court Operations 16 - 17 Circuit Court Civil 18 - 19 Circuit Domestic Relations 20 Circuit Felony 21 - 22 Support, Alimony, Visitation 23 Circuit Probate 24- 25 Circuit Juvenile 26 - 27 County Court Operations 28 - 29 County Satellite Office 30- 31 _ County Misdemeanor 32 -33 County Civil Specialty 34 - 35 County Traffic 36 - 37 Recording 38 - 39 Records Management 40 - 41 Marriage License& Passport 42 M.I.S. Operations 43 - 44 M.I.S. Repair Depot 45 Fund 197 Public Records Modernization 46 Exhibits: Exhibit A - Budget Model 47 - 49 Exhibit B - Work Load Analysis 50 - 70 - Revenue Summary CLERK OF CIRCUIT COURT REVENUE SUMMARY FISCAL YEAR 1997/98 _ %OF FY 1996 FY 96/97 FY 96/97 FY 97/98 AGENCY COST CENTER / CATEGORY ACTUAL BUDGET FORECAST FORECAST TOTAL FUND 010: CLERK OF CIRCUIT COURT 321210 Clerk of Circuit Operations $3,150,046 $2,938,000 $3,057,037 $2,987,499 33.78% 321211 Civil Court Billing 93,745 44,000 100,440 97,500 1.10% 321214 Support,Alimony, Visitation &Enforcement 5,450 37,600 3,768 5,201 0.06% 321218 Probate Court Billing 15,060 15,900 14,916 15,000 0.17% 321219 Juvenile Court Billing 98,358 93,600 115,190 103,000 1.16% 321513 Misdemeanor Court Billing 114,683 101,000 109,752 105,000 1.19% 321515 County Civil Billing 47,900 34,000 55,044 50,000 0.57% 321516 Traffic 6,075 - 4,860 5,500 0.06% 321920 Microfilm Services 3,478 1,000 1,027 2,000 0.02% 322110 Data Processing 187,578 209,300 103,827 194,800 2.20% TOTAL OPERATING REVENUE 3,722,373 3,474,400 3,565,861 3,565,500 40.32% 919010 Revenue Reserve - (173,700) (177,593) (178,304) -2.02% NET OPERATING REVENUE 3,722,373 3,300,700 3,388,268 3,387,196 38.30% Interdepartmental Reimbursements - - - - - 959050 Transfer from General Fund 4,308,150 4,345,100 4,345,100 4,749,025 53.70% - TOTAL OPERATING FUND 010 8,030,523 7,645,800 7,733,368 8,136,221 92.01% FUND 197: RECORDS MODERNIZATION 800,000 800,000 800,000 707,000 7.99% TOTAL: FUNDS 010, 197 $8,830,523 $8,445,800 $8,533,368 $8,843,221 100.00% 1 Revenue Detail _ CLERK OF CIRCUIT COURT REVENUE DETAIL FISCAL YEAR 1997/98 FORECAST COST OBJECT FY 1996 FY 1997 FY 1997 FY 1998 %INCREASE CENTER CODE TITLE ACTUAL BUDGET FORECAST FORECAST %(DECREASE) _ CLERK OF CIRCUIT OPERATIONS 321210 341100 Record legal instruments 1,224,988 1,262,400 1,300,004 1,310,999 3.85% 341120 Doc stamp commissions 377,234 310,000 319,300 349,316 12.68% 341140 Mylar copies 370 - - - - 341410 Postage-Documents 8,353 7,500 7,725 6,074 -19.01% 341440 Sale/Microfilm copies 16,625 16,000 16,480 14,600 -8.75% 341442 Copies 125,720 130,000 133,900 92,600 -28.77% 341443 Value Adj. Board Petition 3,275 - - - - 341490 Misc 144,410 100,000 103,000 102,022 2.02% - 341705 Traffic Fines 121,332 120,000 123,600 51,864 -56.78% 341706 Parking Fines 3,912 2,000 2,060 1,000 -50.00% 341715 Foreclosure Sale Fees 12,265 11,000 11,330 2,300 -79.09% - 341717 Clerk fee-misdemeanor 3,699 3,600 3,708 3,670 1.94% 341718 Traffic misdemeanor 8,662 8,200 8,446 9,900 20.73% 341719 County civil filing fee 55,503 51,000 52,530 76,500 50.00% - 341720 County filing fee small claims 43,930 45,200 46,556 64,300 42.26% 341754 Registry of court serv. charge 15,503 12,000 12,360 12,000 - 341755 Approving bonds-s.c. 190 200 206 100 -50.00% - 341756 Marriage Licenses 42,614 41,500 42,745 51,200 23.37% 341757 Divorce fee 3,204 3,200 3,296 100 -96.88% 341758 Tax deed sales 15,218 12,000 12,360 4,400 -63.33% - 341759 Filing fees civil 151,513 152,000 156,560 115,954 -23.71% 341760 filing fees criminal 106,770 60,000 61,800 46,500 -22.50% 341761 State jury payroll fees 260 300 309 200 -33.33% 341762 Court attendance fees 39,525 40,000 41,200 51,000 27.50% 341763 Court minutes fees - - - - - 341764 Subpoenas-circuit fees 47,984 43,000 44,290 40,000 -6.98% 341765 Venires circuit fees 100 - - -100.00% 341766 Support payments circuit fees 167,030 155,000 159,650 161,800 4.39% 341767 Probate charges circuit fees 71,645 68,000 70,040 75,400 10.88% - 341768 Guardian audit fee 9,090 9,000 9,270 9,200 2.22% 341770 Clerk fee-felony 2,709 2,400 2,472 3,400 41.67% - 341772 Info System Fees circuit 10,920 9,500 9,785 13,200 38.95% 341773 Juvenile disburse fees circuit 343 300 309 300 - 341774 Passport fees circuit 35,520 31,600 37,698 38,400 21.52% _ 341776 Preparation Appeals circuit 25,275 23,000 23,690 35,400 53.91% 341778 Home solicitation 77 - - - - 341779 Marriage ceremony performed 7,940 8,000 8,240 10,800 35.00% 347726 Bench warrant set aside Clerk 10.975 Subtotal Charges for Services 2,914,583 2,738,000 2,824,919 2,754,499 0.60% 369300 Refund-Prior Year Expense - - - 361310 Interest Clerk 235,430 200,000 232,118 233,000 16.50% - 369400 Prior year revenues 33 SUBTOTAL 3,150,046 2,938,000 3,057,037 2,987,499 1.68% 2 _ CLERK OF CIRCUIT COURT REVENUE DETAIL FISCAL YEAR 1997/98 _ FORECAST COST OBJECT FY 1996 FY 1997 FY 1997 FY 1998 %INCREASE CENTER CODE TITLE ACTUAL BUDGET FORECAST FORECAST %(DECREASE) _ CIVIL COURT BILLING 321211 341762 Court attendance fees 43,050 38,000 51,660 45,200 18.95% 341763 Court minutes fees 50 695 6000 48.780 52,300 771.67% SUBTOTAL 93,745 44,000 100,440 97,500 121.59% SUPPORT AND VISITATION BILLING 321214 341721 Registration fees 5,295 29,100 3,360 4,000 -86.25% 341723 Court order fees 140 4,000 264 700 -82.50% 341724 Attorney fees - 1,500 - 301 -79.93% — 341725 Mediation fees 15 3 000 144 200 -93.33% SUBTOTAL 5,450 37,600 3,768 5,201 -86.17% — PROBATE COURT BILLING 321218 341762 Court attendance fees 12,900 13,500 13,236 13,261 -1.77% 341763 Court minutes fees 2 160 2.400 1.680 1.739 -27.54% — SUBTOTAL 15,060 15,900 14,916 15,000 -5.66% JUVENILE COURT BILLING — 321219 341760 Filing fees(Criminal) 68,120 65,000 83,424 74,130 14.05% 341762 Court attendance fees 20,250 19,000 23,040 20,950 10.26% 341764 Subpoenas-Circuit fees 9 988 9600 8.726 7.920 -17.50% SUBTOTAL 98,358 93,600 115,190 103,000 10.04% MISDEMEANOR COURT BILLING — 321513 341762 Court attendance fees 70,875 60,000 78,120 70,000 16.67% 341764 Subpoenas-Circuit fees 43808 41.000 31.632 35,000 -14.63% SUBTOTAL 114,683 101,000 109,752 105,000 3.96% COUNTY CIVIL BILLING 321515 341762 Court attendance fees 22,275 24,000 23,580 26,850 11.88% 341763 Court minutes fees 25,625 10.000 31,464 23.150 131.50% SUBTOTAL 47,900 34,000 55,044 50,000 47.06% TRAFFIC BILLING 321516 341762 Court attendance fees 6 075 = 4 860 5.500 100.00% SUBTOTAL 6,075 - 4,860 5,500 100.00% MICROFILM SERVICES 321920 493105 County Attorney 18 - - - - 493214 Utilities Division - - - - - 493810 Sheriff 3.460 1.000 1.027 2 000 100.00% SUBTOTAL 3,478 1,000 1,027 2,000 100.00% 3 _ CLERK OF CIRCUIT COURT REVENUE DETAIL FISCAL YEAR 1997/98 FORECAST COST OBJECT FY 1996 FY 1997 FY 1997 FY 1998 % INCREASE CENTER CODE TITLE ACTUAL BUDGET FORECAST FORECAST %(DECREASE) DATA PROCESSING 322110 341772 Information Sys. Fees 4,582 - - 4,500 100.00% 481470 Transfer from SW - - - - - 481508 Transfer from Records Mgmt - 50,000 - - -100.00% 493105 County Attorney - - - - - 493110 County Manager - - - - - 493118 Human Resources 9,313 7,700 - 4,000 -48.05% 493119 Risk Mgmt - - - - - 493121 Budget 8,631 7,100 1,246 5,600 -21.13% — 493123 Purchasing 19,646 21,500 2,752 20,000 -6.98% 493134 No title 825 - - - - 493138 Development Services - - - - - — 493210 Special Assessments 616 - 60 400 100.00% 493214 Utilities - - - 2,100 100.00% 493222 Facilities Mgmt - - - 3,900 100.00% — 493325 Court Counseling 313 100 240 100 - 493421 Court Administration 900 25,000 - 1,000 -96.00% 493327 Witness Mgmt - - - 16,000 100.00% — 493328 Domestic Violence - - - 100 100.00% 493347 EMS - - 2,040 - - 493401 OCPM 6,776 - 253 - - 493499 Other Board Users>I000 48,173 - 46,838 41,000 100.00% 493517 Criminal Information Systems 9,775 - 1,469 1,469 100.00% 493561 No title 4,603 - - - - 493710 Probation 26,200 31,900 37,080 25,400 -20.38% 493715 Office of State Attorney 34,025 52,400 - 45,500 -13.17% 493725 Public Defender - - - 10,631 100.00% 493800 SOE 13,200 13.600 11.849 13,100 -3.68% SUBTOTAL 187,578 209,300 103,827 194,800 -6.93% TOTAL OPERATING REVENUE FUND 010 3,722,373 3,474,400 3,565,861 3,565,500 2.46% RESERVES 919010 489900 Negative 5%of Revenue - (173,700) (177,593) (178,304) 2.65% NET OPERATING REVENUE FUND 010 3,722,373 3,300,700 3,388,268 3,387,196 2.62% TRANSFERS-ELECTED OFFICIALS 959050 Interdepartment Reimburse - - - - - 486920 Transfer from General Fund 4,308,150 4,345,100 4,345,100 4,749,025 9.30% Fund Equity/Transfer In - _ _ - — SUBTOTAL 4,308,150 4,345,100 4,345,100 4,749,025 9.30% TOTAL REVENUE FUND 010 8,030,523 7,645,800 7,733,368 8,136,221 6.41% 4 CLERK OF CIRCUIT COURT REVENUE DETAIL FISCAL YEAR 1997/98 FORECAST - COST OBJECT FY 1996 FY 1997 FY 1997 FY 1998 %INCREASE CENTER CODE TITLE ACTUAL BUDGET FORECAST FORECAST %(DECREASE) FUND 197-RECORDS MODERNIZATION 800,000 800,000 800,000 707,000 -11.63% FUNDS 010&197 TOTAL REVENUE 8,830,523 8,445,800 8,533,368 8,843,221 4.71% 5 Expenditure Summary • CLERK OF CIRCUIT COURT ''=('f 77.''1:'7` FUNDS 010 8197 OPERATING EXPENDITURE SUMMARY FISCAL YEAR 1997/98 FORECAST COST FY 1996 FY 1997 FY 1997 FY 1998 %INCREASE CENTER TITLE ACTUAL BUDGET FORECAST FORECAST %(DECREASE 310110-FINANCE&ACCOUNTING PERSONAL SERVICES $907,735 $1,108,400 $1,021,546 $1,134,741 2.38% OPERATING EXPENSES 84,245 100,700 94,371 89,100 -11.52% — CAPITAL OUTLAY 5 454 11.000 12.314 58.000 427.27% TOTAL FINANCE&ACCOUNTING 997,434 1,220,100 1,128,231 1,281,841 5.06% 310115-MINUTES&RECORDS PERSONAL SERVICES 123,712 137,000 127,986 136,100 -0.66% OPERATING EXPENSES 102,735 125,900 86,527 112,550 -10.60% CAPITAL OUTLAY = 12.000 12.000 = -100.00% '- TOTAL MINUTES&RECORDS 226,447 274,900 226,513 248,650 -9.55% SUBTOTAL - CLERK OF BOARD 1723,881 1,495,000 1,35.744 1,53a491 237% 321110-ADMINISTRATION PERSONAL SERVICES 762,371 837,900 805,303 817,900 -2.39% OPERATING EXPENSES 196,340 174,100 142,325 192,600 10.63% CAPITAL OUTLAY 27.995 3 000 3405 9 500 216.67% TOTAL ADMINISTRATION 986,706 1,015,000 951,033 1,020,000 0.49% — 321190-INTERNAL AUDIT PERSONAL SERVICES 147,092 169,800 156,810 180,800 6.48% OPERATING EXPENSES 8,054 9,100 8,450 10,700 17.58% CAPITAL OUTLAY 1 964 3 400 10800 5.000 47.06% TOTAL INTERNAL AUDIT 157,110 182,300 176,060 196,500 7.79% 321210-CIRCUIT COURT OPERATIONS PERSONAL SERVICES - - - - - OPERATING EXPENSES 186,076 279,900 - - -100.00% CAPITAL OUTLAY 16.870 7 700 = -100.00% - TOTAL CIRCUIT COURT OPERATIONS 202,946 287,600 - - -100.00% 321211 -CIRCUIT COURT CIVIL PERSONAL SERVICES 380,875 499,200 595,400 680,500 36.32% — OPERATING EXPENSES - - 73,272 112,100 100.00% CAPITAL OUTLAY = - = 2.000 100.00% TOTAL CIRCUIT CIVIL 380,875 499,200 668,672 794,600 59.17% 321212-CIRCUIT DOMESTIC RELATIONS PERSONAL SERVICES 171,555 137,300 - - -100.00% OPERATING EXPENSES _ - - — CAPITAL OUTLAY - TOTAL CIRCUIT DOMESTIC RELATIONS 171,555 137,300 - - -100.00% - 321213-CIRCUIT FELONY PERSONAL SERVICES 262,457 279,500 288,600 336,800 20.50% OPERATING EXPENSES - - 62,434 63,938 100.00% — CAPITAL OUTLAY _ TOTAL CIRCUIT FELONY 262,457 279,500 351,034 400,738 43.38% 6 CLERK OF CIRCUIT COURT _. ' '_ '` FUNDS 010&197 OPERATING EXPENDITURE SUMMARY FISCAL YEAR 1997/98 FORECAST COST FY 1996 FY 1997 FY 1997 FY 1998 %INCREASE CENTER TITLE ACTUAL BUDGET FORECAST FORECAST %(DECREASE) 321214-SUPPORT,ALIMONY,VISITATION PERSONAL SERVICES 38,713 42,700 53,356 31,300 -26.70% OPERATING EXPENSES 4,531 13,400 14,203 8,876 -33.76% - CAPITAL OUTLAY 610 4.400 4.400 1 400 -68.18% TOTAL S.A.V.E. 43,854 60,500 71,959 41,576 -31.28% _ 321218-CIRCUIT PROBATE PERSONAL SERVICES 153,542 164,000 157,700 161,700 -1.40% OPERATING EXPENSES - - 27,561 35,200 100.00% CAPITAL OUTLAY - TOTAL CIRCUIT PROBATE 153,542 164,000 185,261 196,900 20.06% 321219-CIRCUIT JUVENILE PERSONAL SERVICES 98,532 99,200 97,000 124,900 25.91% OPERATING EXPENSES - - 20,271 16,426 100.00% CAPITAL OUTLAY TOTAL CIRCUIT JUVENILE 98,532 99,200 117,271 141,326 42.47% SUBTOTAL-CLERK ADMIN/CIRCUIT CIVIL 2457577 2_774.600 2,591290 2.791,640 2 46% - 321510-COUNTY COURT OPERATIONS PERSONAL SERVICES - - - - - OPERATING EXPENSES 107,136 159,700 - - _100.00% CAPITAL OUTLAY - 45,500 = n -1 00.00% - TOTAL COUNTY COURT OPERATIONS 107,136 205,200 - - -100.00% 321511 -COUNTY SATELLITE OFFICES - PERSONAL SERVICES 147,201 156,400 152,277 180,300 15.28% OPERATING EXPENSES - - 25,699 32,100 100.00% CAPITAL OUTLAY TOTAL SATELLITE OFFICES 147,201 156,400 177,976 212,400 35.81% 321513-COUNTY MISDEMEANOR PERSONAL SERVICES 517,961 571,500 581,400 746,000 30.53% OPERATING EXPENSES - - 100,834 107,275 100.00% CAPITAL OUTLAY _ TOTAL COUNTY MISDEMEANOR 517,961 571,500 682,234 853,275 49.30% 321515-COUNTY CIVIL SPECIALTY PERSONAL SERVICES 165,946 174,800 185,100 195,200 11.67% OPERATING EXPENSES - - 25,082 41,700 100.00% - CAPITAL OUTLAY TOTAL COUNTY CIVIL 165,946 174,800 210,182 236,900 35.53% • - 321516-COUNTY TRAFFIC PERSONAL SERVICES 260,380 336,200 309,500 332,400 -1.13% OPERATING EXPENSES - - 32,918 34,515 100.00% - CAPITAL OUTLAY TOTAL COUNTY TRAFFIC 260,380 336,200 342,418 366,915 9.14% SUBTOTAL-CLERK/COUNTY COURT 1,198.624 1,444,100 1.412,810 1,669,490 15.61% 7 CLERK OF CIRCUIT COURT - FUNDS 010& 197 OPERATING EXPENDITURE SUMMARY FISCAL YEAR 1997/98 - FORECAST COST FY 1996 FY 1997 FY 1997 FY 1998 %INCREASE CENTER TITLE ACTUAL BUDGET FORECAST FORECAST %(DECREASE) 321910-RECORDING PERSONAL SERVICES 420,581 459,800 478,400 538,100 17.03% OPERATING EXPENSES - - 64,346 98,900 100.00% CAPITAL OUTLAY TOTAL RECORDING 420,581 459,800 542,746 637,000 38.54% - 321920-RECORDS MANAGEMENT PERSONAL SERVICES 196,370 224,700 199,300 213,500 -4.98% OPERATING EXPENSES 56,438 89,800 73,857 73,400 -18.26% - CAPITAL OUTLAY 14.730 14 000 11,393 11,500 -17.86% TOTAL RECORDS MANAGEMENT 267,538 328,500 284,550 298,400 -9.16% 321950-MARRIAGE LICENSE&PASSPORT PERSONAL SERVICES 25,539 27,300 - - -100.00% OPERATING EXPENSES - - - - - CAPITAL OUTLAY - - TOTAL MARRIAGE LICENSE&PASSPORT 25,539 27,300 - - -100.00% SUBTOTAL-RECORDS MANAGEMENT 713,658 815,600 8.2.Z.296 935.400 14 69% 322110-M.I.S.OPERATIONS PERSONAL SERVICES 786,597 938,100 817,627 948,600 1.12% OPERATING EXPENSES 151,272 184,500 192,522 215,700 16.91% - CAPITAL OUTLAY 39.440 39.400 16.900 44.900 13.96% TOTAL M.I.S.OPERATIONS 977,309 1,162,000 1,027,049 1,209,200 4.06% - 324110-M.I.S.DEPOT PERSONAL SERVICES - - - - - OPERATING EXPENSES 3,395 3,500 - - - CAPITAL OUTLAY = 1.000 = = - - TOTAL M.I.S.DEPOT 3,395 4,500 - - - SUBTOTAL-MGMT INFO SYS. 980,704 1,166,500 1,027,049 1209200 3.66% FUND 010 SUMMARY PERSONAL SERVICES 5,567,159 6,363,800 6,027,305 6,758,841 6.21% - OPERATING EXPENSES 900,222 1,140,600 1,044,672 1,245,080 9.16% CAPITAL OUTLAY 107.063 141.400 71.212 132.300 -6.44% TOTAL FUND 010 6,574,444 7,645,800 7,143,189 8,136,221 6.41% FUND 197-RECORDS MODERNIZATION PERSONAL SERVICES - - - - - OPERATING EXPENSES 10,789 800,000 5,000 390,370 -51.20% - CAPITAL OUTLAY 125,246 = 20.000 316.630 - TOTAL FUND 197 136,035 800,000 25,000 707,000 -11.63% GRAND TOTAL $6,710,479 $8,445,800 $7,168,189 $8,843,221 4.71% 8 - Expenditure Detail n _ Finance and Accounting CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) - COST CENTER:310110 CLERK OF BOARD\FINANCE&ACCOUNTING 512100 REGULAR SALARIES 656,679 794,100 741,846 817,923 3.00% Current Positions: Director of Finance Gen.Accounting Mgr. Staff Assistant I - Senior Accountant(3) Accountant II Accountant I Operations Accountant - Fiscal Supervisor(2) Senior Fiscal Specialist(2) Treasury Manager Financial Specialist(3) - Contract Specialist Fixed Asset Technician Fiscal Specialist(7) Office Assistant(.4) - Accountant II 513100 OTHER SALARIES - 1,000 - 1,000 - - 514100 OVERTIME 11,275 14,000 14,000 14,000 - 521100 SOCIAL SECURITY 49,867 61,900 57,000 63,000 1.78% - 522100 RETIREMENT 114,107 142,900 131,000 147,000 2.87% 523150 HEALTH INSURANCE 73,033 86,800 72,000 86,000 -0.92% 523160 LIFE INSURANCE - 1,700 1,700 1,718 1.06% 524100 WORKERS COMP 2,774 4,000 4,000 4,100 2.50% 525100 UNEMPLOYMENT COMP - 2,000 - - -100.00% PERSONAL SERVICES 907,735 1,108,400 1,021,546 1,134,741 2.38% 631990 OTHER PROFESSIONAL FEES - 9,000 15,300 3,000 -66.67% 634999 OTHER CONTRACTUAL SERVICES 11,470 4,200 15,381 4,200 - 640200 MILEAGE REIMBURSEMENT 68 200 200 250 25.00% 640300 OUT OF COUNTY TRAVEL-PROF DVLPT. 7,156 9,000 5,082 9,000 - 640310 OUT OF COUNTY TRAVEL-REGULAR 99 500 500 500 - 640410 MOTOR POOL RENTAL CHARGE 73 - 513 200 100.00% 641200 TELEPHONE-TOLL CALLS - 1,200 1,200 1,200 - 641210 TELEPHONE-FAX MACHINE 921 800 636 1,400 75.00% 641300 TELEPHONE-INSTALLATIONS 134 - - - - - 641900 TELEPHONE ALLOCATED - 12,000 12,000 12,700 5.83% 641950 POSTAGE,FREIGHT,UPS 12,805 10,000 5,865 10,000 - 9 CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:310110 CLERK OF BOARD\FINANCE&ACCOUNTING 644600 RENT-EQUIPMENT 255 300 300 250 -16.67% 644650 LEASE-PURCHASE EQUIPMENT 4,256 4,800 4,800 4,700 -2.08% 646180 BUILDING R&M 42 200 200 200 - 646710 OFFICE EQUIPMENT R&M 1,085 1,200 2,493 1,200 - 646910 DATA PROCESSING EQUIPMENT R&M - 1,500 1,500 750 -50.00% 647110 PRINTING&BINDING 9,359 14,000 4,635 12,000 -14.29% 647230 MICROFICHE SERVICES(COM) 575 3,000 465 3,000 - 648160 OTHER ADS 234 - 483 150 100.00% 649990 OTHER MISC.SERVICES - - 45 - - 651110 OFFICE SUPPLIES-GENERAL 16,377 9,300 5,517 8,000 -13.98% 651210 COPYING CHARGES 4,130 4,000 2,979 3,500 -12.50% 651910 MINOR OFFICE EQUIPMENT 1,180 1,500 1,500 1,250 -16.67% 651930 MINOR OFFICE FURNITURE - 300 300 200 -33.33% 651950 MINOR D.P. EQUIPMENT 1,390 2,000 5,151 1,000 -50.00% 652910 MINOR OPERATING EQUIPMENT 128 300 300 150 -50.00% 652920 COMPUTER SOFTWARE UNDER$500 - - 384 - - 652990 OTHER OPERATING SUPPLIES 2,827 2,000 2,406 1,500 -25.00% 654110 BOOKS AND PUBLICATIONS,SUBS 3,709 3,500 2,952 3,500 - 654210 DUES AND MEMBERSHIPS 1,405 3,000 660 3,400 13.33% 654310 TUITION 740 400 459 400 - 654360 OTHER TRAINING/EDUC EXP 3,827 2,500 165 1,500 -40.00% OPERATING EXPENSES 84,245 100,700 94,371 89,100 -11.52% 764310 OFFICE FURNITURE - - - 1,000 100.00% 764360 OFFICE EQUIPMENT 795 1,000 1,000 2,000 100.00% 764900 DATA PROCESSING EQUIPMENT 4,659 9,000 10,314 54,000 500.00% 764950 SOFTWARE GENERAL - 1,000 1,000 1,000 - CAPITAL OULAY 5,454 11,000 12,314 58,000 427.27% FINANCE&ACCOUNTING 997,434 1,220,100 1,128,231 1,281,841 5.06% 10 - Minutes and Records CLERK OF CIRCUIT COURT ' COLLIER COUNTY FLORIDA _:: CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:310115 CLERK OF BOARD\MINUTES AND RECORDS 512100 REGULAR SALARIES 92,248 95,000 89,424 97,800 2.95% - Current Positions: Minutes/Records Supervisor Minutes&Records Technician III(2) - 514100 OVERTIME 582 4,000 4,000 1,000 -75.00% 521100 SOCIAL SECURITY 6,999 7,600 6,684 7,600 - - 522100 RETIREMENT 15,469 17,500 15,585 17,500 - 523150 HEALTH INSURANCE 8,048 12,200 11,694 11,400 -6.56% - 523160 LIFE INSURANCE - 200 200 300 50.00% 524100 WORKERS COMPENSATION 366 500 399 500 - PERSONAL SERVICES 123,712 137,000 127,986 136,100 -0.66% - 634999 OTHER CONTRACTUAL SERVICES 93,447 100,000 70,000 95,000 -5.00% 640300 OUT OF COUNTY TRAVEL - 1,000 1,000 750 -25.00% - 641900 TELEPHONE ALLOCATED 2,220 3,000 1,395 920 -69.33% 641950 POSTAGE, FREIGHT,UPS 652 600 2,373 2,080 246.67% - 644600 RENT-EQUIPMENT 1,661 6,500 1,614 3,000 -53.85% 646180 BUILDING R&M - 100 100 - -100.00% 646710 OFFICE EQUIPMENT R&M 997 2,400 1,047 1,500 -37.50% 646910 DATA PROCESSING EQUIP. R&M - - - 200 100.00% 647110 PRINTING 8/OR BINDING 78 50 100.00% 648110 LEGAL ADS 63 - 1,614 1,600 100.00% - 648160 OTHER ADS - 500 600 800 60.00% 651110 OFFICE SUPPLIES-GENERAL 1,135 3,000 1,506 2,000 -33.33% - 651210 COPYING CHARGES 493 - - - - 651910 MINOR OFFICE EQUIPMENT - 1,600 1,600 1,000 -37.50% 651930 MINOR OFFICE FURNITURE - 300 300 300 - 651950 MINOR DATA PROCESSING EQUIP. - 500 500 500 - - 652910 MINOR OPERATING EQUIPMENT - 1,000 1,000 - -100.00% 652990 OTHER OPERATING SUPPLIES 1,846 5,000 1,635 2,000 -60.00% - 654110 BOOKS AND PUBLICATIONS,SUBS 221 400 165 250 -37.50% 11 CLERK OF CIRCUIT COURTS:: "F .�+"4 r COLLIER COUNTY FLORIDA .,, CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:310115 CLERK OF BOARD\MINUTES AND RECORDS 654360 OTHER TRAINING&EDUC. EXP. - 600 100.00% OPERATING EXPENSES 102,735 125,900 86,527 112,550 -10.60% 764900 DATA PROCESSING EQUIPMENT - 2,000 2,000 - -100.00% 764950 SOFTWARE GENERAL - 10,000 10,000 - -100.00% CAPITAL OUTLAY - 12,000 12,000 -100.00% MINUTES AND RECORDS 226,447 274,900 226,513 248,650 -9.55% 12 Administration CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 • FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321110 CLERK OF CIRCUIT\ADMINISTRATION 511100 SALARY-ELECTED OFFICIAL 84,959 88,400 90,200 95,000 7.47% Statutory Salary 512100 REGULAR SALARIES 463,174 489,700 • 474,000 437,300 -10.70% Administrative: Executive Assistant - Civil Courts Director Criminal Courts Director Human Relations Coordinator(.8) Senior Staff Assistant - Staff Assistant II Bookkeeping: Fiscal Supervisor Senior Fiscal Specialist - Fiscal Specialist(2) Fiscal Specialist(.8) Cashiering: Senior Cashier - Cashier(2) Semi-Active Room: Records Technician I - 513100 OTHER SALARIES 5,711 14,600 11,000 15,000 2.74% Office Assistant(.5) 514100 OVERTIME 6,939 10,000 8,000 10,300 3.00% • 519100 RESERVE FOR SALARY ADJUSTMENT - - - 59,000 100.00% 521100 SOCIAL SECURITY 40,659 46,100 44,000 48,000 4.12% 522100 RETIREMENT-REGULAR 78,945 90,800 83,700 59,000 -35.02% 522500 RETIREMENT-ELECTED OFFICIAL 24,007 24,900 26,000 26,800 7.63% 523150 HEALTH INSURANCE 53,606 65,100 61,000 59,200 -9.06% 523160 LIFE INSURANCE - 1,300 1,300 1,300 - 524100 WORKERS COMPENSATION 1,902 3,000 2,103 2,700 -10.00% 525100 UNEMPLOYMENT COMP. 2,469 4,000 4,000 4,300 7.50% - PERSONAL SERVICES 762,371 837,900 805,303 817,900 -2.39% 631100 LEGAL FEES 32,681 4,000 25,074 10,000 150.00% 634999 OTHER CONTRACTUAL SERVICES 21,461 11,000 3,432 10,000 -9.09% 640200 MILEAGE REIMBURSEMENT 1,470 100 100 500 400.00% - 640300 OUT OF COUNTY TRAVEL-PROF.DEV. 4,334 2,500 3,954 5,000 100.00% 640310 OUT OF COUNTY TRAVEL-REGULAR - - - 2,000 100.00% 640400 MOTOR POOL MILEAGE CHARGES - 1,000 282 3,000 200.00% 641100 TELEPHONE BASE 4,828 4,500 4,491 4,500 - 641200 TELEPHONE-TOLL CALLS - 1,200 438 1,200 - 13 • CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA - CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY1997-1998 - OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) - COST CENTER:321110 CLERK OF CIRCUIT\ADMINISTRATION - 641210 TELEPHONE-FAX MACHINE 1,157 - - 600 100.00% 641900 TELEPHONE ALLOCATED 13,857 10,300 5,337 9,000 -12.62% 641950 POSTAGE FREIGHT&UPS 19,447 18,000 16,101 23,200 28.89% 644600 RENT-EQUIPMENT 1,795 2,000 1,587 2,500 25.00% 644620 LEASE-EQUIPMENT 22,091 22,000 31,755 28,200 28.18% 645260 MOTOR POOL INSURANCE - 1,300 1,300 600 -53.85% -- 645490 EMPLOYEE NOTARY BONDS - - - 500 100.00% 646180 BUILDING R&M 240 1,000 201 1,000 - - 646710 OFFICE EQUIPMENT 750 2,200 180 2,500 13.64% 646910 DATA PROCESSING EQUIP.R&M - 2,000 2,000 2,000 - - 647110 PRINTING&BINDING 15,094 39,000 19,074 25,000 -35.90% 647230 MICROFICHE SVS OUTSIDE VENDORS 2,690 2,400 2,301 2,500 4.17% - 648110 LEGAL ADS - - - 1,000 100.00% 648160 OTHER ADS 11,4.46 500 804 6,000 1100.00% - 649990 OTHER MISCELLANEOUS SERV. 801 - - - - 651110 OFFICE SUPPLIES-GENERAL 31,831 36,100 10,914 35,000 -3.05% - 651210 COPYING CHARGES 111 500 500 500 - 651910 MINOR OFFICE EQUIPMENT 498 2,500 2,500 2,500 - 651950 MINOR D.P.EQUIPMENT 1,998 2,000 2,000 2,000 - 652920 COMPUTER SOFTWARE<$500 - - 50 - - 652990 OTHER OPERATING SUPPLIES 1,497 2,500 1,317 2,500 - 654110 BOOKS AND PUBLICATIONS,SUBS 3,079 3,000 5,403 4,000 33.33% 654210 DUES AND MEMBERSHIPS 2,704 2,500 855 2,800 12.00% 654360 OTHER TRAINING/EDUCATION 480 - 375 2,500 100.00% OPERATING EXPENSES 196,340 174,100 142,325 192,600 10.63% 764360 OFFICE EQUIPMENT - - - 2,500 100.00% 764900 DATA PROCESSING EQUIPMENT 5,209 3,000 3,000 7,000 133.33% 764950 SOFTWARE-GENERAL 22,786 - 405 - - CAPITAL OUTLAY 27,995 3,000 3,405 9,500 216.67% ADMINISTRATION 986,706 1,015,000 951,033 1,020,000 0.49% 14 - Internal Audit CLERK OF CIRCUIT COURT "" COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321190 CLERK OF CIRCUIT\NTERNAL AUDIT 512100 REGULAR SALARIES 110,515 125,000 111,000 129,000 3.20% - Internal Audit Director Senior Internal Auditor Internal Auditor II(2) - 514100 OVERTIME 336 - - - - 521100 SOCIAL SECURITY 8,245 9,600 8,410 9,900 3.13% - 522100 RETIREMENT 18,653 22,100 22,000 23,000 4.07% 523150 HEALTH INSURANCE 9,001 12,200 14,600 18,000 47.54% - 523160 LIFE INSURANCE - 300 300 300 - 524100 WORKERS COMPENSATION 342 600 500 600 - PERSONAL SERVICES 147,092 169,800 156,810 180,800 6.48% 634999 OTHER CONTRACTUAL SERVICES 87 200 - - -100.00% 640200 MILEAGE REIMBURSEMENT 522 300 200 400 33.33% 640300 OUT OF COUNTY TRAVEL 4,021 4,500 1,500 2,000 -55.56% 640310 OUT OF COUNTY TRAVEL-REGULAR - 100 - - -100.00% 641900 TELEPHONE ALLOCATED (82) 1,500 500 500 -66.67% 641950 POSTAGE FREIGHT&UPS - 100 100 100 - 646710 OFFICE EQUIPMENT R&M - 100 100 100 - 646910 DP EQUIPMENT R&M - 100 200 300 200.00% 647110 PRINTING&BINDING 26 - 50 100 100.00% 651110 OFFICE SUPPLIES-GENERAL 507 500 300 500 - 651910 MINOR OFFICE EQUIPMENT 139 100 100 100 - 651950 MINOR DATA PROCESSING EQUIP. 328 - 100 100 100.00% 652920 COMPUTER SOFTWARE<$500 609 - 500 500 100.00% 654110 BOOKS AND PUBLICATIONS,SUBS 417 500 500 500 - 654210 DUES AND MEMBERSHIPS 495 600 300 500 -16.67% 654360 OTHER TRAINING/EDUC EXP 985 500 4,000 5,000 900.00% OPERATING EXPENSES 8,054 9,100 8,450 10,700 17.58% 764360 OFFICE EQUIPMENT - 800 800 1,000 25.00% 764900 DATA PROCESSING EQUIPMENT 1,964 2,600 10,000 4,000 53.85% CAPITAL OUTLAY 1,964 3,400 10,800 5,000 47.06% INTERNAL AUDIT 157,110 182,300 176,060 196,500 7.79% 15 it - Circuit Court Operations CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321210-CIRCUIT COURT OPERATIONS 512100 REGULAR SALARIES - - _ - - 514100 OVERTIME - - - - - 521100 SOCIAL SECURITY - - _ - - 522100 RETIREMENT - - - - - 523150 HEALTH INSURANCE - - - - - 523160 LIFE INSURANCE - - - - - 524100 WORKERS COMPENSATION - - - - - - PERSONAL SERVICES - - - - - 631100 LEGAL FEES 7,239 4,100 - - -100.00% - 634999 OTHER CONTRACTUAL SERVICES 3,532 2,000 - - -100.00% 640200 MILEAGE REIMBURSEMENT 272 300 - - -100.00% - 640300 OUT OF COUNTY TRAVEL 126 3,000 - - -100.00% 640390 PER DIEM 14,596 10,000 - - -100.00% - 640410 MOTOR POOL RENTAL CHARGE - 4,100 - - _100.00% 641200 TELEPHONE-TOLL CALLS 4 100 - - -100.00% - 641900 TELEPHONE ALLOCATED 27,084 30,300 - - -100.00% 641950 POSTAGE FREIGHT&UPS 40,280 44,500 - - -100.00% 644600 RENT-EQUIPMENT 4,051 3,300 - - -100.00% 644620 LEASE-EQUIPMENT 6,898 7,000 - - -100.00% 646180 BUILDING R&M-I.S.F.BILLINGS 1,218 1,000 100,00% 646710 OFFICE EQUIPMENT R&M 38,747 42,300 - - -100.00% 647110 PRINTING&BINDING 21,204 49,000 - - 100.00% 647230 MICROFICHE SERVICES 1,313 2,500 - - -100.00% 648110 LEGAL ADS - 200 - - -100.00% 649990 OTHER MISCELLANEOUS SERVICES 175 1,500 - - -100.00% 651110 OFFICE SUPPLIES-GENERAL 8,558 57,700 - - -100.00% 651210 COPYING CHARGES 827 4,400 - - -100.00% 651910 MINOR OFFICE EQUIPMENT 332 1,100 - - -100.00% 651930 MINOR OFFICE FURNITURE 2,154 700 - - -100.00% 651950 MINOR DATA PROCESSING EQUIP. 4,571 5,000 - - 100.00% 16 CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321210-CIRCUIT COURT OPERATIONS - 652830 MICROFILM SUPPLIES&PROCESSING 440 - - 652990 OTHER OPERATING SUPPLIES 392 1,200 - - -100.00% - 654110 BOOKS AND PUBLICATIONS,SUBS 1,973 2,500 - - -100.00% 654210 DUES AND MEMBERSHIPS - 100 - - -100.00% - 654310 TUITION - 1,000 - - -100.00% 654360 OTHER TRAINING/EDUC EXP 90 1,000 - - -100.00% OPERATING EXPENSES 186,076 279,900 - - -100.00% 762200 BUILDING IMPROVEMENTS - 1,000 - - -100.00% 764310 OFFICE FURNITURE 4,439 1,500 - - -100.00% 764360 OFFICE EQUIPMENT 1,324 - - - - 764900 DATA PROCESSING EQUIPMENT 10,349 4,000 - - -100.00% 764950 SOFTWARE-GENERAL 758 1,200 - - -100.00% CAPITAL OUTLAY 16,870 7,700 - - -100.00% CIRCUIT COURT OPERATIONS 202,946 287,600 - - -100.00% 17 - Circuit Court Civil • CLERK OF CIRCUIT COURT ,-, .,t COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321211 CIRCUIT CIVIL 512100 REGULAR SALARIES 264,425 348,800 418,000 476,600 36.64% - Current Positions: Court Supervisor III Court Supervisor II Court Supervisor I(2) - Court Clerk III(4) 1 Court Clerk II(5) Court Clerk I(7) Court Clerk I 513100 OTHER SALARIES - 5,000 2,000 4,000 -20.00% 514100 OVERTIME 2,115 4,000 4,300 5,000 25.00% 521100 SOCIAL SECURITY 19,809 27,400 33,000 37,300 36.13% 522100 RETIREMENT 46,709 63,200 74,900 86,000 36.08% 523150 HEALTH INSURANCE 46,901 48,200 60,000 67,800 40.66% 523160 LIFE INSURANCE - 800 900 1,100 37.50% 523500 MENTAL HEALTH BENEFIT PROGRAM - - 200 200 100.00% 524100 WORKERS COMPENSATION 916 1,800 2,100 2,500 38.89% - PERSONAL SERVICES 380,875 499,200 595,400 680,500 36.32% 631100 LEGAL FEES - - 1,500 1,500 100.00% 634999 OTHER CONTRACTUAL SERVICES 300 700 100.00% 640300 OUT OF COUNTY TRAVEL-PROF DVLP - - 400 1,500 100.00% 640390 PER DIEM-OTHER CHARGES - - 1,200 3,000 100.00% 640410 MOTOR POOL RENTAL CHARGE - - 1,500 - - 641100 TELEPHONE-BASE COST - - 100 - - 641900 TELEPHONE ALLOCATED - - 3,000 10,500 100.00% 641950 POSTAGE,FREIGHT,UPS - - 7,000 25,000 100.00% 644600 RENT-EQUIPMENT - - 900 2,000 100.00% 644620 LEASE-EQUIPMENT - - 5,235 4,000 100.00% 646710 OFFICE EQUIPMENT R&M - - 13,750 10,000 100.00% 647110 PRINTING&BINDING - - 26,454 35,000 100.00% 647230 MICROFICHE SERVICES(COM) - - 100 1,000 100.00% 649990 OTHER MISC.SERVICES - - 700 700 100.00% 651110 OFFICE SUPPLIES-GENERAL - - 5,733 10,000 100.00% 651210 COPYING CHARGES - - 1,700 2,000 100.00% 18 CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA .. . . , CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321211 CIRCUIT CIVIL 651910 MINOR OFFICE EQUIPMENT - - 500 1,400 100.00% 651950 MINOR D.P.EQUIPMENT - - 1,400 1,900 100.00% 652990 OTHER OPERATING SUPPLIES - - 400 400 100.00% 654110 BOOKS AND PUBLICATIONS,SUBS - - 600 1,000 100.00% 654360 OTHER TRAINING/EDUC EXP - - 800 500 100.00% OPERATING EXPENSES - - 73,272 112,100 100.00% 764310 OFFICE FURNITURE - - - 2,000 100.00% 764380 MICROFILM EQUIPMENT - - - CAPITAL OUTLAY - - - 2,000 100.00% CIRCUIT CIVIL 380,875 499,200 668,672 794,600 59.17% Note for FY 1998 Forecast: Two cost centers have been incorporated together. Cost Center 321211-Circuit Civil and Cost Center 321212-Domestic Relations 19 Circuit Domestic Relations a auwxuxxxxxxxxxxn.axxxuxxxx auxxxxxxuuuuxuxxx a uuxw..,:.>wavuv.a avuuuuuuuuuuvrwa` CLERK OF CIRCUIT COURT — COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) ! DETAILED EXPENDITURE JUSTIFICATION — FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321212 CIRCUIT DOMESTIC RELATIONS 512100 REGULAR SALARIES 126,977 91,200 - - -100.00% - 513100 OTHER SALARIES - - 514100 OVERTIME 602 2,300 - - -100.00% 521100 SOCIAL SECURITY 9,530 7,200 - - -100.00% 522100 RETIREMENT 22,240 16,500 - - -100.00% 523150 HEALTH INSURANCE 11,568 19,400 - - -100.00% 523160 LIFE INSURANCE - 200 - - -100.00% 524100 WORKERS COMPENSATION 638 500 - - -10000% PERSONAL SERVICES 171,555 137,300 - - -100.00% — 631100 LEGAL FEES _ - - - - 634999 OTHER CONTRACTUAL SERVICES - - - - - — 641100 TELEPHONE-BASE COST _ - - - - 641900 TELEPHONE ALLOCATED - - - - - — 641950 POSTAGE,FREIGHT,UPS - - - - - 644600 RENT-EQUIPMENT - - - - — 646710 OFFICE EQUIPMENT R&M _ - - _ - 647110 PRINTING&BINDING _ - - - - — 647230 MICROFICHE SERVICES(COM) - - - - - 651110 OFFICE SUPPLIES-GENERAL - _ - - - — 651210 COPYING CHARGES - - - - - 651910 MINOR OFFICE EQUIPMENT - _ - - - _ 651950 MINOR D.P.EQUIPMENT - - - - - 654110 BOOKS AND PUBLICATIONS,SUBS - - - - - 654360 OTHER TRAINING/EDUC EXP - - - - - OPERATING EXPENSES - - - - - 764310 OFFICE FURNITURE - - - - - 764380 MICROFILM EQUIPMENT - - - - - CAPITAL OUTLAY - - - - - CIRCUIT DOMESTIC RELATIONS 171,555 137,300 - - -100.00% Note for FY 1998 Forecast Two cost centers have been incorporated together. Cost Center 321211-Circuit Civil and Cost Center 321212-Domestic Relations 20 Circuit Felony CLERK OF CIRCUIT COURT — COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE — JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321213 FELONY — 512100 REGULAR SALARIES 174,315 184,300 189,000 228,700 24.09% Current Positions: Court Supervisor I Senior Court Clerk — Court Clerk III(3) Court Clerk II Court Clerk I(4) Court Clerk I(.75) Office Assistant I(.5) — Court Clerk I 514100 OVERTIME 13,543 8,500 14,000 10,000 17.65% 521100 SOCIAL SECURITY 13,920 14,700 15,500 18,200 23.81% 522100 RETIREMENT 32,419 34,100 35,800 41,900 22.87% — 523150 HEALTH INSURANCE 27,138 36,500 32,900 36,800 0.82% 523500 MENTAL HEALTH BENEFIT PROGRAM - 400 400 - -100.00% — 524100 WORKERS COMPENSATION 1,122 1,000 1,000 1,200 20.00% PERSONAL SERVICES 262,457 279,500 288,600 336,800 20.50% 631100 LEGAL FEES-SEIZED PROPERTY - - 800 800 100.00% 634999 OTHER CONTRACTUAL SERVICES - - 400 400 100.00% 640300 OUT OF COUNTY TRAVEL-PROF.DEV - - 600 500 100.00% 640390 PER DIEM-OTHER CHARGES - - 1,900 1,500 100.00% 640410 MOTOR POOL RENTAL CHARGE - - 800 500 100.00% 641900 TELEPHONE ALLOCATED - - 3,363 5,871 100.00% 641950 POSTAGE FREIGHT&UPS - - 3,222 8,652 100.00% 64.4600 RENT-EQUIPMENT - - 2,130 1,000 100.00% 644620 LEASE-EQUIPMENT - - 4,041 2,000 100.00% 646710 OFFICE EQUIPMENT - - 8,200 6,000 100.00% 647110 PRINTING&BINDING - - 26,115 26,115 100.00% 647230 MICROFICHE SVS OUTSIDE VENDORS - - 500 500 100.00% 649990 OTHER MISCELLANEOUS SERVICES - - 300 300 100.00% 651110 OFFICE SUPPLIES-GENERAL - - 6,963 7,500 100.00% 651210 COPYING CHARGES - - 800 400 100.00% 651930 MINOR OFFICE FURNITURE - - 300 300 100.00% 651950 MINOR D.P.EQUIPMENT - - 900 500 100.00% 21 • „uvwv. .....wv.www.u..........vr...-w._.-..w..�..� .6aw ..wvw.... u,awww,wwrwrtirravww ,................................................ CLERK OF CIRCUIT COURT - COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE - JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER;321213 FELONY 652990 OTHER OPERATING SUPPLIES - - 200 200 100.00% 654110 BOOKS AND PUBLICATIONS,SUBS - - 500 500 100.00% 654360 OTHER TRAINING/EDUCATION - - 400 400 100.00% OPERATING EXPENSES - - 62,434 63,938 100.00% 764360 OFFICE EQUIPMENT - - - _ - 764900 DATA PROCESSING EQUIPMENT - _ - - 764950 SOFTWARE-GENERAL - _ _ - CAPITAL OUTLAY _ - - FELONY 262,457 279,500 351,034 400,738 43.38% 22 Support, Alimony & Visitation _ Enforcement OMNI CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECTFORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE OMNIJUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321214 SUPPORT&VISITATION ENFORCEMENT 512100 REGULAR SALARIES 29,034 30,200 36,006 23,000 -23.84% SAVE Staff Assistant 521100 SOCIAL SECURITY 2,196 2,300 2,721 1,800 -21.74% 522100 RETIREMENT 5,102 5,000 6,276 4,100 -18.00% 523150 HEALTH INSURANCE 2,293 4,900 8,010 2,200 -55.10% 523160 LIFE INSURANCE - 100 100 100 - 524100 WORKERS COMPENSATION 88 200 243 100 -50.00% PERSONAL SERVICES 38,713 42,700 53,356 31,300 -26.70% 634210 OFFICE AUTOMATION SERVICES - 2,000 2,000 1,000 -50.00% 634801 SUBPOENA SERVI CES - - 180 1,000 100.00% 634999 OTHER CONTRACTUAL SERVICES 500 3,500 3,600 3,000 -14.29% 640300 OUT OF COUNTY TRAVEL 362 1,500 1,563 - -100.00% 641900 TELEPHONE ALLOCATED 444 400 576 576 44.00% 641950 POSTAGE,FREIGHT,UPS - 1,500 1,500 - -100.00% 646180 BUILDING R&M - 100 100 100 - 646910 DATA PROCESSING EQUIP.R&M - 200 200 200 - 647110 PRINTING&BINDING 318 - 669 500 100.00% 648160 OTHER ADS 1,576 500 500 - -100.00% 651910 MINOR OFFICE EQUIPMENT - 500 500 - -100.00% 651930 MINOR OFFICE FURNITURE 276 300 300 300 - 651950 MINOR DATA PROCESSING EQUIP 1,017 500 500 - -100.00% 652990 OTHER OPERATING SUPPLIES - 1,000 1,000 - -100.00% 654110 BOOKS AND PUBLICATIONS 18 400 400 200 -50.00% 654210 DUES AND MEMBERSHIPS 20 1,000 570 500 -50.00% 654360 OTHER TRAINING/EDUCATIONAL - - 45 1,500 100.00% OPERATING EXPENSES 4,531 13,400 14,203 8,876 -33.76% 764360 OFFICE EQUIPMENT - - - 200 100.00% 764900 DATA PROCESSING EQUIPMENT 610 2,400 2,400 1,200 -50.00% 764950 SOFTWARE GENERAL - 2,000 2,000 - -100.00% CAPITAL OUTLAY 610 4,400 4,400 1,400 -68.18% SUPPORT AND VISITATION ENFORCEMENT 43,854 60,500 71,959 41,576 -31.28% 23 Circuit Probate • CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) — COST CENTER:321218 PROBATE _ 512100 REGULAR SALARIES 106,150 109,600 108,000 113,000 3.10% Court Supervisor I Court Clerk III(2) Court Clerk II Court Clerk I — 514100 OVERTIME 118 1,100 500 500 -54.55% 521100 SOCIAL SECURITY 7,688 8,500 8,300 8,700 2.35% 522100 RETIREMENT 18,246 19,500 19,200 20,200 3.59% 523150 HEALTH INSURANCE 20,909 24,500 21,000 18,500 -24.49% 523160 LIFE INSURANCE - 200 200 200 - 524100 WORKERS COMPENSATION 431 600 500 600 - - PERSONAL SERVICES 153,542 164,000 157,700 161,700 -1.40% 631110 LEGAL FEES-SEIZED PROPERTY - - 400 400 100.00% — 634999 OTHER CONTRACTUAL SERVICES - - 200 200 100.00% 640200 MILEAGE REIMBURSEMENT - - 186 500 100.00% — 640300 OUT OF COUNTY TRAVEL - - 300 300 100.00% 640390 PER DIEM-OTHER CHARGES - - 900 1,200 100.00% 640410 MOTOR POOL RENTAL CHARGE - - 400 400 100.00% 641900 TELEPHONE ALLOCATED - - 1,689 3,000 100.00% — 641950 POSTAGE,FREIGHT,UPS - - 5,142 4,500 100.00% 644600 RENT-EQUIPMENT - - 300 500 100.00% 644620 LEASE-EQUIPMENT - - 3,360 5,000 100.00% 646710 OFFICE EQUIPMENT R&M - - 4,100 4,100 100.00% 647110 PRINTING&BINDING - - 6,249 7,500 100.00% 647230 MICROFICHE SERVICES - - 200 200 100.00% 649990 OTHER MISCELLANEOUS SERVICE - - 200 200 100.00% 651110 OFFICE SUPPLIES-GENERAL - - 2,121 5,000 100.00% 651210 COPYING CHARGES - - 400 400 100.00% 651930 MINOR OFFICE FURNITURE - - 200 500 100.00% 651950 MINOR DATA PROCESSING EQUIP - - 500 500 100.00% 652990 OTHER OPERATING SUPPLIES - - 100 100 100.00% 654110 BOOKS AND PUBLICATIONS - - 414 500 100.00% 24 • CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321218 PROBATE 654360 OTHER TRAINING/EDUCATIONAL - - 200 200 100.00% OPERATING EXPENSES - - 27,561 35,200 100.00% 764360 OFFICE EQUIPMENT - - - - - 764900 DATA PROCESSING EQUIPMENT - - - - - 764950 SOFTWARE GENERAL - - - - - CAPITAL OUTLAY - - - - - PROBATE 153,542 164,000 185,261 196,900 20.06% 25 Circuit Juvenile ._ .._.. - .. rxx..wxww,......axxwwxx..,..xxx.x.aaxxxxxxxxxxxxx...axxia mtxxtag • CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321219 JUVENILE 512100 REGULAR SALARIES 68,123 65,000 66,200 84,200 29.54% Current Positions: Court Supervisor I Senior Court Clerk Court Clerk II Court Clerk I 514100 OVERTIME 278 2,100 400 2,000 -4.76% 521100 SOCIAL SECURITY 4,916 5,100 5,100 6,700 31.37% 522100 RETIREMENT 11,437 11,800 11,800 15,400 30.51% — 523150 HEALTH INSURANCE 13,505 14,700 13,000 15,800 7.48% 523160 LIFE INSURANCE - 200 200 300 50.00% — 524100 WORKERS COMPENSATION 273 300 300 500 66.67% PERSONAL SERVICES 98,532 99,200 97,000 124,900 25.91% 631100 LEGAL FEES - - 200 100 100.00% 634999 OTHER CONTRACTUAL SERVICES - - 100 100 100.00% 640300 OUT OF COUNTY TRAVEL-PROF D - - 200 100 100.00% 640390 PER DIEM-OTHER CHARGES - - 600 300 100.00% 640410 MOTOR POOL RENTAL CHARGE - - 200 200 100.00% 641900 TELEPHONE ALLOCATED - - 840 1,751 100.00% 641950 POSTAGE,FREIGHT,UPS - - 5,004 2,575 100.00% 644600 RENT-EQUIPMENT - - 200 200 100.00% 644620 LEASE-EQUIPMENT - - 400 300 100.00% 646710 OFFICE EQUIPMENT R&M - - 2,130 2,500 100.00% 647110 PRINTING&BINDING - - 7,551 4,000 100.00% 647230 MICROFICHE SERVICES(COM) - - 100 100 100.00% 649990 OTHER MISC.SERVICES - - 100 100 100.00% 651110 OFFICE SUPPLIES-GENERAL - - 1,746 3,000 100.00% 651210 COPYING CHARGES - - 200 100 100.00% 651930 MINOR OFFICE FURNITURE - - 100 100 100.00% 651950 MINOR D.P.EQUIPMENT - - 300 200 100.00% — 652990 OTHER OPERATING SUPPLIES - - 100 100 100.00% 654110 BOOKS AND PUBLICATIONS,SUBS - - 100 100 100.00% 26 • CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE - JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321219 JUVENILE 654360 OTHER TRAINING/EDUC EXP - - 100 500 100.00% OPERATING EXPENSES - - 20,271 16,426 100.00% - - 764310 OFFICE FURNITURE - - - - - - 764360 OFFICE EQUIPMENT - - - - 764900 DATA PROCESSING EQUIPMENT - - - - 764950 SOFTWARE GENERAL - - - - CAPITAL OUTLAY - - - JUVENILE 98,532 99,200 117,271 141,326 42.47% 27 County Court Operations CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321510-COUNTY COURT OPERATIONS 512100 REGULAR SALARIES - - - - - 514100 OVERTIME - _ - - - • 521100 SOCIAL SECURITY - - - - - 522100 RETIREMENT - _ - - - 523150 HEALTH INSURANCE - _ - - - 523160 LIFE INSURANCE - - - - - 524100 WORKERS COMPENSATION - - - - - - PERSONAL SERVICES - - - - - 631100 LEGAL FEES _ - - - - 634999 OTHER CONTRACTUAL SERVICES 1,226 3,900 - - -100.00% 640200 MILEAGE REIMBURSEMENT 155 700 - - -100.00% 640300 OUT OF COUNTY TRAVEL-PROFESS. 168 1,500 - - -100.00% 640310 OUT OF COUNTY TRAVEL-REGULAR - 200 - - -100.00% 640390 PER DIEM - - - - - 640410 MOTOR POOL RENTAL CHARGE 7,306 4,100 - - -100.00% 641100 TELEPHONE-BASE COST 9,048 10,000 - - -100.00% 641200 TELEPHONE-TOLL CALLS - 1,000 - - -100.00% 641210 FAX CHARGES 530 - - - - 641900 TELEPHONE ALLOCATED 21,225 17,000 - - -100.00% 641950 POSTAGE FREIGHT&UPS 16,903 15,000 - - -100.00% 644600 RENT-EQUIPMENT 4,407 4,000 - - -100.00% 644620 LEASE-EQUIPMENT 3,538 3,600 - - -100.00% 646180 BUILDING R&M-I.S.F. BILLINGS 193 1,000 - - -100.00% 646440 FLEET MAINTENANCE - 200 - - -100.00% 646710 OFFICE EQUIPMENT R&M 4,518 9,200 - - -100.00% 647110 PRINTING&BINDING 27,214 62,000 - - -100.00% 647230 MICROFICHE SERVICES - 2,000 - - -100.00% 648110 LEGAL ADS - - _ - 651110 OFFICE SUPPLIES-GENERAL 4,895 12,000 - - -100.00% 651210 COPYING CHARGES 1,366 4,000 - - -100.00% 28 CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321510-COUNTY COURT OPERATIONS - 651910 MINOR OFFICE EQUIPMENT 973 1,000 - - -100.00% 651930 MINOR OFFICE FURNITURE - - - - - - 651950 MINOR DATA PROCESSING EQUIP. 2,130 4,500 - - -100.00% 652490 FUEL&LUBRICANTS - 500 - - -100.00% - 652830 MICROFILM SUPPLIES&PROCESSING 113 - - - - 652990 OTHER OPERATING SUPPLIES 69 300 - - -100.00% 654110 BOOKS AND PUBLICATIONS,SUBS 1,159 2,000 - - -100.00% OPERATING EXPENSES 107,136 159,700 - - -100.00% 762200 BUILDING IMPROVEMENTS - 1,000 - - -100.00% 764310 OFFICE FURNITURE - - - - - 764360 OFFICE EQUIPMENT - 43,000 - - -100.00% 764900 DATA PROCESSING EQUIPMENT - 1,500 - - -100.00% CAPITAL OUTLAY - 45,500 - - -100.00% COUNTY COURT OPERATIONS 107,136 205,200 - - -100.00% 29 County Satellite Offices CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321511 CLERK OF COUNTY\SATELLITE OFFICES 512100 REGULAR SALARIES 107,142 111,600 109,000 128,200 14.87% _ Satellite Office Clerk(4) Court Clerk I 514100 OVERTIME 156 1,000 200 400 -60.00% 521100 SOCIAL SECURITY 8,090 8,600 8,400 9,900 15.12% 522100 RETIREMENT 18,856 19,900 19,300 22,700 14.07% 523150 HEALTH INSURANCE 12,526 14,500 14,700 18,200 25.52% 523160 LIFE INSURANCE - 200 200 300 50.00% 524100 WORKERS COMPENSATION 431 600 477 600 - PERSONAL SERVICES 147,201 156,400 152,277 180,300 15.28% 634999 OTHER CONTRACTUAL SERVICES - - 444 500 100.00% 640310 OUT OF COUNTY TRAVEL-REGULAR - - 200 200 100.00% 640410 MOTOR POOL RENTAL CHARGE - - 2,730 - - 641100 TELEPHONE-BASE COST - - 7,080 7,000 100.00% 641210 FAX CHARGES - - 564 1,300 100.00% 641900 TELEPHONE ALLOCATED - - 2,700 8,300 100.00% 641950 POSTAGE, FREIGHT,UPS - - 1,089 1,500 100.00% 644600 RENT-EQUIPMENT - - 400 400 100.00% 644620 LEASE-EQUIPMENT - - 400 400 100.00% 645260 AUTO INSURANCE - - - 600 100.00% 646410 AUTO&TRUCK R&M - - - 500 100.00% 646710 OFFICE EQUIPMENT R&M - - 1,989 2,100 100.00% 647110 PRINTING&BINDING - - 6,100 5,000 100.00% 647230 MICROFICHE SERVICES(COM) - - 200 200 100.00% 651110 OFFICE SUPPLIES-GENERAL - - 747 1,200 100.00% 651210 COPYING CHARGES - - 384 400 100.00% 651910 MINOR OFFICE EQUIPMENT - - 100 400 100.00% 651950 MINOR D.P.EQUIPMENT - - 400 400 100.00% 652490 FUEL&LUBRICANTS - - 100 1,500 100.00% 652990 OTHER OPERATING SUPPLIES - - 72 200 100.00% OPERATING EXPENSES - - 25,699 32,100 100.00% 30 CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT CODE DESCRIPTION FORECAST FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321511 CLERK OF COUNTY\SATELLITE OFFICES 764310 OFFICE FURNITURE 764360 OFFICE EQUIPMENT 764900 DATA PROCESSING EQUIPMENT 764950 SOFTWARE GENERAL CAPITAL OUTLAY - - SATELLITE OFFICES 147,201 156,400 177,976 212,400 35.81% 31 !nfWKHHWWfp4KH KKf{}01K}! 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H•11MAIM1,11HwHHHHHHHHHHwiHHHHHHHHHHv1H,041.0 i Mullin • CLERK OF CIRCUIT COURT - COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION - FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321513 MISDEMEANOR 512100 REGULAR SALARIES 356,658 375,900 400,000 518,900 38.04% Current Positions: Court Supervisor III Court Supervisor I(3) Court Clerk III(2) - Court Clerk II(4) Court Clerk I(11) Collections Specialist Court Clerk I(.5) - Office Assistant I(.6) Court Clerk I 513100 OTHER SALARIES 4,080 8,000 2,000 - -100.00% 514100 OVERTIME 13,861 8,000 14,000 12,000 50.00% 521100 SOCIAL SECURITY 27,823 30,000 31,900 40,600 35.33% 522100 RETIREMENT 65,837 69,200 73,500 93,800 35.55% 523150 HEALTH INSURANCE 48,643 77,600 57,000 76,800 -1.03% 523160 LIFE INSURANCE - 800 900 1,200 50.00% 524100 WORKERS COMPENSATION 1,059 2,000 2,100 2,700 35.00% - PERSONAL SERVICES 517,961 571,500 581,400 746,000 30.53% 634999 OTHER CONTRACTUAL SERVICES - - 1,600 1,600 100.00% - 640200 MILEAGE REIMBURSEMENT - - 144 100 100.00% 640310 OUT OF COUNTY TRAVEL-REGULAR - - 1,200 1,200 100.00% - 640390 PER DIEM-OTHER CHARGES - - 285 600 100.00% 640410 MOTOR POOL RENTAL CHARGE - - 2,400 1,500 100.00% 641900 TELEPHONE ALLOCATED - - 5,037 15,244 100.00% 641950 POSTAGE FREIGHT&UPS - - 5,715 7,931 100.00% _ 644600 RENT-EQUIPMENT 2,000 1,000 100.00% 644620 LEASE-EQUIPMENT - - 4,827 5,000 100.00% 646710 OFFICE EQUIPMENT R&M - - 5,300 1,500 100.00% 647110 PRINTING&BINDING - - 61,251 60,000 100.00% 647230 MICROFICHE SERVICES(COM) - - 1,000 1,000 100.00% 651110 OFFICE SUPPLIES-GENERAL - - 6,357 7,500 100.00% 651210 COPYING CHARGES - - 2,000 1,000 100.00% 651910 MINOR OFFICE EQUIPMENT - - 500 500 100.00% 651950 MINOR DATA PROCESSING EQUIP. - - 537 1,000 100.00% 32 • CLERK OF CIRCUIT COURT•' COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION • FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321513 MISDEMEANOR 652490 FUEL&LUBRICANTS - - 300 100 100.00% 654110 BOOKS AND PUBLICATIONS,SUBS - - 381 500 100.00% 654360 OTHER TRAINING/EDUC EXP - - - - - OPERATING EXPENSES - - 100,834 107,275 100.00% 764360 OFFICE EQUIPMENT - - - - - 764900 DATA PROCESSING EQUIPMENT - - - - - CAPITAL OUTLAY - - - - - MISDEMEANOR 517,961 571,500 682,234 853,275 49.30% 33 County Civil Specialty _....................-.`.......—••....... ••••.•`•••-"'—••,-•"'-•••-••••'-•••..••`-�••��++�+�....+.+—+.a.. .au.a....r...a.. .a.a.a.auuuvuuuuu wuuuuuuuuuuuuuuuuu uuu41.tuuu. uHKKKKKIi. • CLERK OF CIRCUIT COURT — COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) I DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) — COST CENTER:321515 COUNTY CIIVIL SPECIALTY 512100 REGULAR SALARIES 114,620 120,500 130,000 134,000 11.20% Court Supervisor II Court Clerk II(3) Court Clerk 1(2) 513100 OTHER SALARIES - - - - - 514100 OVERTIME 920 3,000 1,000 2,000 -33.33% — 521100 SOCIAL SECURITY 8,595 9,400 10,000 10,400 10.64% 522100 RETIREMENT 20,299 21,800 23,100 24,000 10.09% — 523150 HEALTH INSURANCE 17,828 19,200 19,000 22,800 18.75% 523160 LIFE INSURANCE - 300 300 300 - — 524100 WORKERS COMPENSATION 522 600 700 700 16.67% 525100 UNEMPLOYMENT COMPENSATION 3,162 - 1,000 1,000 100.00% PERSONAL SERVICES 165,946 174,800 185,100 195,200 11.67% 634999 OTHER CONTRACTUAL SERVICES - - 500 500 100.00% 640300 OUT OF COUNTY TRAVEL-PROF.DEV. - - 400 1,000 100.00% 640410 MOTOR POOL RENTAL CHARGE - - 600 600 100.00% 641900 TELEPHONE ALLOCATED - - 2,538 5,000 100.00% 641950 POSTAGE FREIGHT&UPS - - 1,656 3,000 100.00% 644600 RENT-EQUIPMENT - - 600 600 100.00% 644620 LEASE-EQUIPMENT - - 500 500 100.00% 646710 OFFICE EQUIPMENT - - 2,130 6,000 100.00% 647110 PRINTING&BINDING - - 14,019 20,000 100.00% 647230 MICROFICHE SVS OUTSIDE VENDORS - - 300 300 100.00% 651110 OFFICE SUPPLIES-GENERAL - - 549 2,000 100.00% 651210 COPYING CHARGES - - 90 600 100.00% 651910 MINOR OFFICE EQUIPMENT - - 100 300 100.00% 651950 MINOR D.P.EQUIPMENT - - 700 700 100.00% 652490 FUEL&LUBRICANTS - - 100 100 100.00% 654110 BOOKS AND PUBLICATIONS,SUBS - - 300 500 100.00% OPERATING EXPENSES - - 25,082 41,700 100.00% 764360 OFFICE EQUIPMENT - - - - - 764900 DATA PROCESSING EQUIPMENT - - - - 34 --- urn,....,....... ...............„. OMM CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321515 COUNTY CIIVIL SPECIALTY 764950 SOFTWARE-GENERAL - - - - CAPITAL OUTLAY COUNTY CIVIL SPECIALTY 165,946 174.800 210,182 236,900 35.53% 35 - County Traffic .,.....,...,.........,.,.....,....,�....,...r......,. ..................o,......,.,. _ .....................,....:,,... ..i..,.................,.,....n..a.,..a.,...,,.,..u,.,.,.,,,..:.. .,.,,.«an,u.,.,.,.uuu.:.,.n,a»ty mmm • CLERK OF CIRCUIT COURT — COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION — FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321516 TRAFFIC 512100 REGULAR SALARIES 176,401 222,600 208,000 229,300 3.01% Court Supervisor II Senior Court Clerk(2) Court Clerk III Court Clerk II(3) Court Clerk 1(3) Court Clerk I(.6) 513100 OTHER SALARIES 4,996 9,300 9,000 9,300 - 514100 OVERTIME - 4,000 2,000 2,000 -50.00% 521100 SOCIAL SECURITY 13,363 18,100 16,900 18,400 1.66% 522100 RETIREMENT 31,863 41,700 39,000 42,500 1.92% 523150 HEALTH INSURANCE 32,950 38,800 33,000 29,200 -24.74% 523160 LIFE INSURANCE - 500 500 500 - 524100 WORKERS COMPENSATION 807 1,200 1,100 1,200 - - PERSONAL SERVICES 260,380 336,200 309,500 332,400 -1.13% 634999 OTHER CONTRACTUAL SERVICES - - 800 500 100.00% — 640310 OUT OF COUNTY TRAVEL-REGULAR - - 600 600 100.00% 640400 MOTOR POOL MILEAGE CHARGES - - 1,000 500 100.00% 641900 TELEPHONE ALLOCATED - - 4,758 7,004 100.00% 641950 POSTAGE FREIGHT&UPS - - 2,790 3,811 100.00% 644600 RENT-EQUIPMENT - - 1,887 1,500 100.00% 644620 LEASE-EQUIPMENT - - 900 500 100.00% 646710 OFFICE EQUIPMENT - - 2,500 1,500 100.00% 647110 PRINTING&BINDING - - 13,746 15,000 100.00% 647230 MICROFICHE SVS OUTSIDE VENDORS - - 500 200 100.00% 651110 OFFICE SUPPLIES-GENERAL - - 1,407 1,500 100.00% 651210 COPYING CHARGES - - 30 500 100.00% 651910 MINOR OFFICE EQUIPMENT - - 200 100 100.00% 651950 MINOR D.P. EQUIPMENT - - 1,100 600 100.00% 652490 FUEL&LUBRICANTS - - 100 100 100.00% 654110 BOOKS AND PUBLICATIONS,SUBS - - 600 600 100.00% OPERATING EXPENSES - - 32,918 34,515 100.00% 764360 OFFICE EQUIPMENT - - - - - 36 • • CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321516 TRAFFIC 764900 DATA PROCESSING EQUIPMENT 764950 SOFTWARE-GENERAL CAPITAL OUTLAY TRAFFIC 260,380 336,200 342,418 366,915 9.14% 37 Recording • CLERK OF CIRCUIT COURT _ .... COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321910-RECORDING 512100 REGULAR SALARIES 298,034 320,600 340,000 382,600 19.34% Current Positions: Recording Supervisor Assistant Supervisor Recording Clerk III(6) - Recording Clerk II(4) Recording Clerk I(3) Recording Clerk I Note: One of the above positions is a transfer of - a position from Records Management. 514100 OVERTIME 2,991 4,000 2,000 3,000 -25.00% - 521100 SOCIAL SECURITY 22,678 24,800 26,100 29,600 19.35% 522100 RETIREMENT 52,925 57,300 60,100 68,200 19.02% - 523150 HEALTH INSURANCE 39,478 50,800 48,000 52,000 2.36% 523160 LIFE INSURANCE - 700 700 900 28.57% - 524100 WORKERS COMPENSATION 1,209 1,600 1,500 1,800 12.50% 525100 UNEMPLOYMENT COMPENSATION 3,266 - - - PERSONAL SERVICES 420,581 459,800 478,400 538,100 17.03% 631100 LEGAL FEES - - 1,200 1,200 100.00% 634999 OTHER CONTRACTUAL SERVICES - - 759 5,500 100.00% 640300 OUT OF COUNTY TRAVEL-PROF. - - 900 900 100.00% 640390 PER DIEM-OTHER CHARGES - - 2,800 2,800 100.00% 640410 MOTOR POOL RENTAL CHARGE - - 1,200 600 100.00% 641900 TELEPHONE ALLOCATED - - 5,061 13,000 100.00% 641910 911 SYSTEMS-BASE CHARGES - - 8,600 - - 641950 POSTAGE FREIGHT&UPS - - 5,151 8,600 100.00% 644600 RENT-EQUIPMENT - - 1,614 1,700 100.00% 644620 LEASE-EQUIPMENT - - 2,000 1,200 100.00% 646180 BUILDING R&M - - 69 100 100.00% 646710 OFFICE EQUIPMENT - - 21,948 32,000 100.00% 647110 PRINTING&BINDING - - 1,221 10,000 100.00% 647230 MICROFICHE SVS OUTSIDE VENDOR - - 700 700 100.00% 649990 OTHER MISCELLANEOUS SERVICES - - 500 500 100.00% 651110 OFFICE SUPPLIES-GENERAL - - 5,235 15,000 100.00% 38 CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321910-RECORDING 651210 COPYING CHARGES - - 1,900 1,500 100.00% 651910 MINOR OFFICE EQUIPMENT - - 500 500 100.00% 651950 MINOR D.P.EQUIPMENT - - 1,400 1,400 100.00% 652990 OTHER OPERATING SUPPLIES - - 288 400 100.00% 654110 BOOKS AND PUBLICATIONS,SUBS - - 700 700 100.00% 654360 OTHER TRAINING/EDUCATION - - 600 600 100.00% OPERATING EXPENSES - - 64,346 98,900 100.00% — 764360 OFFICE EQUIPMENT - - - - - 764900 DATA PROCESSING EQUIPMENT - - - - - — 764950 SOFTWARE-GENERAL - - - - - CAPITAL OUTLAY - - - - - RECORDING 420,581 459,800 542,746 637,000 38.54% — Note for FY 1998 Forecast: Two cost centers have been incorporated together; Cost Center 321910-Recording and Cost Center 321950-Marriage License&Passports 39 Records Management CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321920 RECORDS MANAGEMENT 512100 REGULAR SALARIES 129,357 147,500 139,000 151,300 2.58% - Chief Records Technician Records Technician III(2) Records Technician I(3) Records Technician I(.5) - Office Assistant(.5) 513100 OTHER SALARIES 13,219 9,700 - - -100.00% - 514100 OVERTIME 523 4,000 2,400 2,400 -40.00% 521100 SOCIAL SECURITY 10,795 12,300 10,900 11,700 -4.88% - 522100 RETIREMENT 25,135 28,500 25,000 27,000 -5.26% 523150 LIFE&HEALTH AGGREGATE PREM. 16,759 21,600 21,000 20,000 -7.41% 523160 LIFE PREMIUM - 300 300 300 - 524100 WORKERS COMPENSATION 582 800 700 800 - 525100 UNEMPLOYMENT COMPENSATION - - - - - PERSONAL SERVICES 196,370 224,700 199,300 213,500 -4.98% 634999 OTHER CONTRACTUAL SERVICES 1,810 2,000 18,732 5,000 150.00% 640300 OUT OF COUNTY TRAVEL - 500 975 1,000 100.00% 641900 TELEPHONE ALLOCATED 1,110 2,000 558 2,000 - 641950 POSTAGE,FREIGHT,UPS 441 500 12 500 i 644600 RENT-EQUIPMENT - - 453 500 644620 LEASE EQUIPMENT 2,052 2,100 1,026 2,100 - 646180 BUILDING R&M - 1,000 1,000 1,000 - 646710 OFFICE EQUIPMENT R&M 17,816 25,500 22,488 21,000 -17.65% 647110 PRINTING&BINDING - 100 100 100 - 651110 OFFICE SUPPLIES-GENERAL 1,368 5,500 2,403 5,000 -9.09% 651210 COPYING CHARGES 7 100 100 100 - 651910 MINOR OFFICE EQUIPMENT 784 1,500 1,500 1,500 - 651950 MINOR DATA PREOCESSING EQUIP. 355 - - 500 100.00% 652110 UNIFORMS - 300 300 300 - 652830 MICROFILM SUPPLIES 30,307 48,000 23,577 32,000 -33.33% - 652990 OTHER OPERATING SUPPLIES 250 400 333 500 25.00% 654110 BOOKS AND PUBLICATIONS,SUBS 138 200 200 200 - 40 CLERK OF CIRCUIT COURT � - _... 1 COLLIER COUNTY FLORIDA - .-- CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321920 RECORDS MANAGEMENT 654210 DUES AND MEMBERSHIPS - 100 100 100 - 654310 TUITION - - OPERATING EXPENSES 56,438 89,800 73,857 73,400 -18.26% - 764110 AUTOS&TRUCKS 12,034 - - - - 764360 OFFICE EQUIPMENT - 9,000 6,393 9,000 - 1 - 764380 MICROFILM EQUIPMENT - 5,000 5,000 2,500 -50.00% 764990 OTHER MACHINERY&EQUIPMENT 2,696 - - - - CAPITAL OUTLAY 14,730 14,000 11,393 11,500 -17.86% RECORDS MANAGEMENT 267,538 328,500 284,550 298,400 -9.16% • 41 - Marriage License & Passports CLERK OF CIRCU}T COURT = COLLIER COUNTY FLORIDA " CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 — OBJECT CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %NCECAST EASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:321950 MARRIAGE LICENSE&PASSPORT 512100 REGULAR SALARIES 18,480 19,500 - - -100.00% 514100 OVERTIME 119 200 - - -100.00% 521100 SOCIAL SECURITY 1,423 1,500 - - -100.00% 522100 RETIREMENT 3,268 3,500 - - -100.00% 523150 HEALTH INSURANCE 2,174 2,400 - - -100.00% 523160 LIFE INSURANCE - 100 - - -100.00% — 524100 WORKERS COMPENSATION 75 100 -100.00% PERSONAL SERVICES 25,539 27,300 - - -100.00% 631100 LEGAL FEES - - - - - 634999 OTHER CONTRACTUAL SERVICES - - 641900 TELEPHONE ALLOCATED - - — 641910 911 SYSTEMS-BASE CHARGES - - - 641950 POSTAGE FREIGHT&UPS - - - 644600 RENT-EQUIPMENT - - - 646180 BUILDING R&M - - - - 646710 OFFICE EQUIPMENT - - - 647110 PRINTING&BINDING - - 647230 MICROFICHE SVS OUTSIDE VENDOR - - — 649990 OTHER MISCELLANEOUS SERVICES - 651110 OFFICE SUPPLIES-GENERAL - - - - - 651210 COPYING CHARGES - - - - - 651910 MINOR OFFICE EQUIPMENT - 651950 MINOR D.P. EQUIPMENT - — 652990 OTHER OPERATING SUPPLIES _ - - - - 654110 BOOKS AND PUBLICATIONS,SUBS - - 654360 OTHER TRAINING/EDUCATION _ - - OPERATING EXPENSES - - - - - 764360 OFFICE EQUIPMENT - 764900 DATA PROCESSING EQUIPMENT - 764950 SOFTWARE-GENERAL - - - CAPITAL OUTLAY MARRIAGE LICENSE&PASSPORT 25,539 27,300 _100.00% Note for FY 1998 Forecast: Two cost centers have been incorporated together; — Cost Center 321910-Recording and Cost Center 321950-Marriage License&Passports 42 M.l.S. Operations CLERK OF CIRCUIT'COURT - - " _"- COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:322110 M.I.S OPERATIONS 512100 REGULAR SALARIES 583,587 678,400 600,000 698,000 2.89% - Director of M.I.S. Software Development Mgr Systems Support Manager Systems Support Analyst(2) - Computer Support Technician II(3) Computer Support Technician I(2) Office Automation Coordinator Staff Assistant I - Senior Systems Analyst Systems Analyst I Programmer Analyst II(4) - 514100 OVERTIME 3,934 11,200 6,000 6,000 -46.43% 521100 SOCIAL SECURITY 43,258 52,800 46,400 54,200 2.65% - 522100 RETIREMENT 102,899 121,800 107,000 125,000 2.63% 523150 LIFE&HEALTH AGGREGATE PREM. 50,581 67,800 53,000 60,300 -11.06% 523160 LIFE PREMIUM - 1,400 1,400 - -100.00% 524100 WORKERS COMPENSATION 2,338 3,400 2,527 3,600 5.88% - 525100 UNEMPLOYMENT COMPENSATION - 1,300 1,300 1,500 15.38% PERSONAL SERVICES 786,597 938,100 817,627 948,600 1.12% 634999 OTHER CONTRACTUAL SERVICES 13,747 16,900 24,561 18,400 8.88% 640200 MILEAGE REIMBURSEMENT 29 100 100 100 - 640300 OUT OF COUNTY TRAVEL 3,302 6,000 1,533 6,000 - 641230 TELEPHONE ACCESS CHARGES 2,788 3,500 3,612 3,500 - 641900 TELEPHONE ALLOCATED 10,212 8,900 12,087 10,200 14.61% 641950 POSTAGE,FREIGHT,UPS 353 500 198 600 20.00% 646180 BUILDING R&M 2,471 4,000 4,000 4,000 - 646710 OFFICE EQUIPMENT - 300 1,356 300 - 646910 DATA PROCESSING EQUIPMENT R& 78,219 100,000 101,204 126,700 26.70% - 647110 PRINTING&BINDING - - 78 100 100.00% 648160 OTHER ADS 2,316 1,000 2,391 1,000 - - 651110 OFFICE SUPPLIES-GENERAL 21,981 30,000 12,240 30,000 - 651210 COPYING CHARGES 722 1,000 363 1,000 - - 651910 MINOR OFFICE EQUIPMENT 43 500 500 600 20.00% 651950 MINOR D.P.EQUIPMENT 2,967 1,000 14,670 1,100 10.00% 43 • CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:322110 M.I.S OPERATIONS 652920 COMPUTER SOFTWARE UNDER$50 4,598 6,000 11,193 6,000 - 654110 BOOKS AND PUBLICATIONS,SUBS 387 700 999 700 - 654210 DUES AND MEMBERSHIPS 50 100 975 400 300.00% 654310 TUITION 110 - - 654360 OTHER TRAINING/EDUC EXP 6,977 4,000 462 5,000 25.00% - OPERATING EXPENSES 151,272 184,500 192,522 215,700 16.91% 762200 BUILDING IMPROVEMENTS 4,052 2,500 2,500 2,500 - 764360 OFFICE EQUIPMENT 499 500 500 500 - 764900 DATA PROCESSING EQUIPMENT 27,481 24,600 2,100 27,600 12.20% - 764950 SOFTWARE GENERAL 7,408 11,800 11,800 11,800 - 766100 BOOKS,PUBLICATIONS&LIBRARY - - - 2,500 100.00% CAPITAL OUTLAY 39,440 39,400 16,900 44,900 13.96% M.I.S.OPERATIONS 977,309 1,162,000 1,027,049 1,209,200 4.06% 44 M.l.S. Repair Depot CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-OPERATING FUND(010) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) COST CENTER:324110 M.I.S.REPAIR DEPOT PERSONAL SERVICES - - - - - 634999 OTHER CONTRACTUAL SERVICES 1,273 1,500 - - -100.00% 641950 POSTAGE,FREIGHT,UPS - 100 - - -100.00% 646910 DATA PROCESSING EQUIPMENT R&M 1,608 1,700 - - -100.00% 651910 MINOR OFFICE EQUIPMENT - 100 - - -100.00% 651950 MINOR DATA PROCESSING EQUIPME 514 100 - - -100.00% OPERATING EXPENSES 3,395 3,500 - - -100.00% - 764900 DATA PROCESSING EQUIPMENT - 1,000 - - -100.00% CAPITAL OUTLAY - 1,000 - - -100.00% TOTAL MIS REPAIR DEPOT 3,395 4,500 - - -100.00% 45 - Public Records Modernization CLERK OF CIRCUIT COURT COLLIER COUNTY FLORIDA CLERK OF CIRCUIT COURT-PUBLIC RECORDS MODERNIZATION FUND(197) DETAILED EXPENDITURE JUSTIFICATION FY 1997-1998 OBJECT FORECAST CODE DESCRIPTION FY 1996 FY1997 FY1997 FY1998 %INCREASE JUSTIFICATION ACTUAL BUDGET FORECAST FORECAST %(DECREASE) PUBLIC RECORDS MODERNIZATION PERSONAL SERVICES 0 0 0 0 0% OPERATING EXPENSES 10,789 800,000 50,000 390,370 -51% CAPITAL OUTLAY 125,246 0 150,000 316,630 100% PUBLIC RECORDS MODERNIZATION 136,035 800,000 200,000 707,000 -12% 46 Exhibit A _ Budget Model FY 1998 through FY 2000 County of Collier - Clerk of the Circuit Court - Budget Model FY 1997 FY 1998 FY 1999 FY 2000 Adopted Projected Projected Projected Budget Budget Budget Budget - Revenues Cost Center Fund 010 321210 Circuit Court Operations $2,938,000 $2,987,499 $3,174,330 $3,275,560 321211 Circuit Court(Civil) 44,000 97,500 100,425 103,438 321214 Suppoert&Alimony&Visitation 37,600 5,201 6,180 6,365 321218 Circuit Probate 15,900 15,000 16,480 16,974 - 321219 Circuit Juvenile 93,600 103,000 106,090 109,273 321513 County Misdemeanor 101,000 105,000 114,742 118,184 321515 County Civil(Specialty) 34,000 50,000 51,500 53,045 321516 County Traffic 0 5,500 0 0 321920 Records Management 1,000 2,000 2,575 2,652 322110 M.I.S.Operations 209,300 194,800 200,932 206,960 Total Operating Revenue $3,474,400 $3,565,500 $3,773,254 $3,892,451 Revenue Reserve (173,700) (178,304) 0 0 - General Fund Transfer 4,345,100 4,749,025 4,699,660 4,887,646 Total Revenue $7,645,800 $8,136,221 $8,472,914 $8,780,097 Expenditures 310110 Finance - Personal Services $1,108,400 $1,134,741 $1,123,566 $1,157,273 Operating Expense 100,700 89,100 91,773 94,526 Capital Outlay 11,000 58,000 12,000 12,360 $1.220.100 $1.281,841 $1.227.339 $1,264,159 310115 Minutes&Records Personal Services $137,000 $136,100 $140,183 $144,388 Operating Expense 125,900 112,550 115,927 119,405 Capital Outlay 12,000 0 0 0 $274,900 $248,650 $256,110 $263,793 321110 Administration Personal Services $837,900 $817,900 $842,437 $867,710 - Operating Expense 174,100 192,600 198,378 204,329 Capital Outlay 3,000 9,500 9,785 10,079 $1,015,000 $1,020,000 $1,050,600 $1,082,118 - 321190 Internal Audit Personal Service $169,800 $180,800 $186,224 $191,811 Operating Expense 9,100 10,700 11,021 11,352 Capital Outlay 3,400 5,000 5,150 5,305 $182,300 $196,500 $202,395 $208,468 321210 Circuit Court Operations Personal Service $0 $0 $0 $0 Operating Expense 279,900 0 0 0 - Capital Outlay 7,700 0 0 0 $287,600 $0 $0 $0 321211 Circuit Court(Civil) Personal Services $499,200 $680,500 $674,444 $694,677 - Operating Expense 0 112,100 115,463 118,927 Capital Outlay 0 2,000 2,060 2,122 $499,200 $794,600 $791,967 $815,726 321212 Circuit Domestic Relations - Personal Services $137,300 $0 $0 $0 Operating Expense 0 0 0 0 Capital Outlay 0 0 0 0 $137,300 $0 $0 $0 321213 Circuit Felony Personal Services $279,500 $336,800 $0 $0 Operating Expense 0 63,938 0 0 Capital Outlay 0 0 0 0 - $279,500 $400,738 $0 $0 321214 Suppoert&Alimony&Visitation Personal Services $42,700 $31,300 $32,239 $33,206 Operating Expense 13,400 8,876 9,142 9,417 - Capital Outlay 4,400 1,400 1,442 1,485 $60,500 $41,576 $42,823 $44,108 47 • County of Collier _. ,-...,;;i-,:•=i- Clerk Clerk of the'Circuit'Court' - Budget Model FY 1997 FY 1998 FY 1999 FY 2000 Adopted Projected Projected Projected Budget Budget Budget Budget 321218 Circuit Probate Personal Services $164,000 $161,700 $166,551 $171,548 Operating Expense 0 35,200 36,256 37,344 Capital Outlay 0 0 0 0 - $164,000 $196,900 $202,807 $208,892 321219 Circuit Juvenile Personal Services $99,200 $124,900 $102,794 $105,878 Operating Expense 0 16,426 16,921 17,428 Capital Outlay 0 0 0 0 $99,200 $141,326 $119,715 $123,306 321510 County Court Operations - Personal Services $0 $0 $0 $0 Operating Expense 159,700 0 0 0 Capital Outlay 45,500 0 0 0 $205,200 $0 $0 $0 321511 County Satellite Office Personal Services $156,400 $180,300 $185,709 $191,280 Operating Expense 0 32,100 33,063 34,055 Capital Outlay 0 0 0 0 - $156,400 $212,400 $218,772 $225.335 321513 County Misdemeanor Personal Services $571,500 $746,000 $741,909 $764,166 Operating Expense 0 107,275 110,493 113,808 Capital Outlay 0 0 0 0 $571,500 $853,275 $852,402 $877,974 321515 County Civil(Specialty) Personal Services $174,800 $195,200 $201,056 $207,088 Operating Expense 0 41,700 42,951 44,240 Capital Outlay 0 0 0 0 $174,800 $236,900 $244,007 $251,328 321516 County Traffic Personal Services $336,200 $332,400 $342,372 $352,643 Operating Expense 0 34,515 35,550 36,617 Capital Outlay 0 0 0 0 - $336,200 $366,915 $377,922 $389,260 321910 Recording Personal Services $459,800 $538,100 $527,772 $453,605 Operating Expense 0 98,900 101,867 104,923 - Capital Outlay 0 0 0 0 $459,800 $637,000 $629,639 $558,528 321920 Records Management - Personal Services $224,700 $213,500 $219,905 $226,502 Operating Expense 89,800 73,400 75,602 77,870 Capital Outlay 14,000 11,500 11,845 12,200 $328,500 $298,400 $307,352 $316,572 - 321950 Marriage License&Passport Personal Services $27,300 $0 $0 $0 Operating Expense 0 0 0 0 Capital Outlay 0 0 0 0 $27,300 $0 $0 $0 322110 M.I.S.Operations Personal Services $938,100 $948,600 $977,058 $1,006,370 Operating Expense 184,500 215,700 218,578 225,136 - Capital Outlay 39,400 44,900 43,157 44,452 $1,162,000 $1,209,200 $1,238,793 $1,275,958 324110 M.I.S.Depot - Personal Services $0 $0 $0 $0 Operating Expense 3,500 0 0 0 Capital Outlay 1,000 0 0 0 $4,500 $0 $0 $0 48 —County of Collier Clerk of the Circuit Court _Budget Model FY 1997 FY 1998 FY 1999 FY 2000 Adopted Projected Projected Projected Budget Budget Budget Budget Summary Personal Services $6,363,800 $6,758,841 $6,784,755 $6,988,298 Operating Expense 1,140,600 1,245,080 1,278,840 1,317,205 Capital Outlay 141,400 132,300 133,179 137,174 $7,645,800 $8,136,221 $8,196,774 $8,442,677 49 Exhibit B Work Load Analysis OFFICAL RECORDS - WORK LOAD ANALYSES PAGES % DOC- % PASSPORT % MARRIAGE % YEAR RECORDED OF IN- UMENTS OF IN- APPLI- OF IN- LICENSES OF IN- CREASE RECORDED CREASE CATIONS CREASE ISSUED CREASE 1994 278,468 -- 117,369 -- 2,568 -- 1,902 -- 1995 285,773 2.6 117,895 0.4 2,966 15.4 1,928 1.3 1996 319,485 11.7 124,497 6.5 3,602 21.4 2,072 7.4 _ OFFICIAL RECORDS WORKLOAD LL 350,000 m O N ( 319,485 ¢ ■1994 TOTAL I ce a 300,000 278,468 285,773 - . ■1995 TOTAL E a j '' = - a ■1996 TOTAL Z250,000 2.6% 11.7°/o s PAGES RECORDED PER YEAR OFFICIAL RECORDS WORKLOAD 124,497 -- cn 125,000 O CC w 120,000 117,369 117,895 - __ ®1994 TOTAL L - ®1995 TOTAL CO (9 115,000 - — v — _ — • ■1996 TOTAL -. - 5.5% �:`z 110,000 DOCUMENTS RECORDED PER YEAR OFFICIAL RECORDS WORKLOAD z 4,0003 602 2 966 <;r O 0 2,568 ,,1--,.--2- ®1994 TOTAL I V 2,000 i __ — — 01995 TOTAL _ ; 101996 TOTAL M a 15.4% 21.4% 3 Q PASSPORT APPLICATIONS PER YEAR 50 OFFICIAL RECORDS WORKLOAD u- w 2,100 2,072 0 O uWi 2,000 ®1994 TOTAL w z 1 902 1,928 _ ®1995 TOTAL g Q 1,900 - - ®1996 TOTAL z J 1,800 ._ 1.3% 7.4% MARRIAGE LICENSES ISSUED PER YEAR 51 JUVENILE COURT CASE LOAD & COURT TIME ANALYSES NUMBER MONTH CASES TIME IN OF DAYS JUDGE (s) YEAR FILED COURT IN COURT (MINUTES) (PER MONTH) Aug-94 139 3210 13 HAYES Sep-94 117 1630 7 HAYES Oct-94 134 2810 14 HAYES Nov-94 156 2320 13 HAYES Dec-94 119 2240 13 BLACKWELL I HAYES ESTIMATE 1,590 29,304 144 Jan-95 130 2820 13 BLACKWELL/HAYES _ Feb-95 162 2515 11 HAYES Mar-95 161 2885 14 HAYES Apr-95 113 2080 9 HAYES May-95 142 3220 14 BLACKWELL/HAYES Jun-95 147 1860 16 BLACKWELL/HAYES Jul-95 95 2200 14 BLACKWELL/HAYES/TURNER Aug-95 137 1655 13 BLACKWELL/HAYES — Sep-95 133 2185 16 BLACKWELL/HAYES Oct-95 213 2270 17 BLACKWELL/HAYES/BAKER Nov-95 131 2005 14 BLACKWELL/HAYES _ Dec-95 117 1675 12 BLACKWELL/HAYES/BAKER/SCHAFFER YEARLY TOTALS 1.681 27.370 163 Z' (1995) Jan-96 138 2,990 12 BLACKWELL/HAYES Feb-96 151 3,230 20 BAKER/HAYES Mar-96 133 1,745 17 BAKER/CARLTON/HAYES Apr-96 161 3,670 19 BAKER/HAYES May-96 150 2,745 19 BAKER/HAYES Jun-96 110 1,275 14 BAKER/HAYES/CARLTONIBROUSSEAU Jul-96 130 2,675 22 BAKER/HAYES Aug-96 123 1,445 18 BAKER/HAYES/CARLTON/BROUSSEAU Sep-96 1 1 8 5,195 17 BAKER/WILSON/HAYES Oct-96 214 4,900 22 BAKER/HAYES Nov-96 137 2,996 22 BAKER/HAYES/BROUSSEAU _ Dec-96 157 3,540 17 BAKER/HAYES/BLACKWELL YEARLY TOTALS 1,722 36,406 219 ( 1996 ) Jan-97 171 3,830 19 BAKER/HAYES/BROUSSEAU Feb-97 170 4,115 17 BAKER Mar-97 145 9,706 19 BAKER/BLACKWELL/CARLTON/HAYES ESTIMATE 1,944 70,598 217 52 JUVENILE COURT - 1,944 2,000 i 1;590 1 681 1,722 ,.. .-.�.._ . . W1,500 I ®1994 ESTIMATE w _ - ❑1995 TOTAL m co 1,000 j ❑1996 TOTAL a i mv 500 1❑1997 ESTIAMTE — z - 5% 2i,, ' 11% CASES FILLED BY YEAR - JUVENILE COURT 80,000 1 70,598 - z M 1994 ESTIMATE co F- 60,000 LU p 1995 TOTAL 0 40,000 29-F304- 27,370 36,406 -----7"---H,:- 7"-- 01996 TOTAL — 2 0 20,000 -- ❑1997 ESTIMATE 7% - 25% ,-: 48% ;I TIME IN COURT PER YEAR - JUVENILE COURT 300 LLO 219 217 ': M1994 ESTIMATE w 200 - 144 1.6 ; ❑1995 TOTAL u � --F � ®1996 TOTAL 2 100 -- - Z - ❑1997 ESTIMATE 0 . _____ - DAYS IN COURT PER YEAR - YEARLY TOTALS FOR 1994 AND 1997 ARE NOT AVAILABLE. THE DATA WAS ANNUALIZED TO PROVIDE A BASIS FOR COMPARISON. 53 CIRCUIT FELONY COURT CASE LOAD & COURT TIME ANALYSES NUMBER MONTH CASES TIME IN OF DAYS JUDGE(S) YEAR FILED COURT IN COURT (MINUTES) (PER MONTH) Jan-94 * 4,427 12 BLACKWELL/CARLTON/HAYES/BROUSSEAU Feb-94 * 5,309 18 CARLTON/HAYES Mar-94 * 7,276 23 BAKER/HAYES _ Apr-94 * 5,520 20 HAYES/BAKER May-94 * 7,653 18 CARLTON/BAKER/HAYES Jun-94 * 6,704 18 HAYES/BAKER Jul-94 * 5,459 18 BLACKWELL/CARLTON/HAYES/ROSMAN BAKER/SHAFER Aug-94 * 6,084 21 HAYES Sep-94 * 5,455 18 HAYES/BAKER Oct-94 * 5,699 19 BLACKWELL I CARLTON/HAYES/BROUSSEAU BAKER/SHAFER Nov-94 * 6,831 18 BAKER/HAYES Dec-94 * 5,522 19 BAKER/HAYES/BLACKWELL YEARLY TOTALS 2,228 71,939 222 2 _ ( 1994) I:IL Jan-95 * 7,457 20 WILSON/CARLTON/BAKER IHAYES/SHAFER Feb-95 * 7,088 19 BAKER/HAYES/SHAFER/TURNER Mar-95 * 11,287 24 BAKER/HAYES/ROSMAN/BLACKWELL Apr-95 * 6,345 21 BLACKWELL/ROSMAN/HAYES/BAKER TURNER - May-95 * 10,604 23 PERRY/HAYES/BLACKWELL Jun-95 * 7,822 19 BAKER/HAYES/ROSMAN/BLACKWELL Jul-95 * 7,325 18 BAKER/HAYES/BROUSSEAU _ Aug-95 * 7,627 22 FRIDAY/BAKER/HAYES/BROUSSEAU Sep-95 * 4,548 18 WILSON/ELLIS/FRIDAY/BAKER/HAYES Oct-95 * 11,616 23 BROUSSEAU/HAYES/ADAMS/FRIDAY/BAKER ELLIS Nov-95 * 9,003 21 ELLIS/FRIDAY/BAKER/HAYES Dec-95 * 9,866 18 BLACKWELL/CARLTON/HAYES/SHAFER BAKER YEARLY TOTALS 2,377 100,588 246 ( 1995 ) ailiA Jan-96 241 7,182 19 BLACKWELL/CARLTON/HAYES/SHAFER BAKER - Feb-96 214 11,762 20 CARLTON I BAKER/SHAFER/BLACKWELL Mar-96 203 11,786 20 BLACKWELL/BROUSSEAU/CARLTON/HAYES SHAFER/BAKER/ELLIS _ Apr-96 182 11,802 21 WILSON/BAKER/BLACKWELL/ TURNER May-96 207 15,309 25 BLACKWELL/DOMMERICH/SHAFER I McIVER REESE/BAKER/HAYES/STARNES/CARLIN TURNER Jun-96 185 5,751 20 BLACKWELL/DOMMERICH/SHAFER/REESE CARLIN/HAYES IBAKER ICARLTON/SLOAN ELLIS 54 CIRCUIT FELONY COURT - CASE LOAD & COURT TIME ANALYSES PAGE - 2 - NUMBER MONTH CASES TIME IN OF DAYS JUDGE(s) YEAR FILED COURT IN COURT (MINUTES) (PER MONTH) Jul-96 235 6,962 21 BLACKWELL/BAKER Aug-96 207 4,717 13 BLACKWELL IBROUSSEAU ICARLTON/REESE BAKER/SLOAN/EWS Sep-96 284 6,171 20 EWS/BAKER/HAYES/BLACKWELL Oct-96 195 9,769 25 BLACKWELL/BROUSSEAU/CARLTON/HAYES BAKER/FRIDAY/SHAFER Nov-96 149 4,382 16 BLACKWELL/BROUSSEAU/CARLTON/HAYES BAKER/EWS Dec-96 232 6,694 18 BLACKWELL/CARLTON/STARNES/HAYES BAKER YEARLY TOTALS 2,534 102,287 238 ( 1996 ) ATA 55 CIRCUIT FELONY COURT O2,377 1994 TOTAL w 2,400 m to 2,228 ®1995 TOTAL g v 2,200 ®1996 TOTAL Z 2,000 ?i46 % 6% CASES FILED BY YEAR CIRCUIT FELONY COURT 150,000 �_. . Z - -_-�, 100,588 ,_ 102,287 w P- 100,000 71 939 ®1994 _ 1995 TOTAL 0 50,000 t ®1996 TOTAL 0 28% 30% ;t TIME IN COURT PER YEAR CIRCUIT FELONY COURT 250 1 O 240 ®1994 TOTALS W ` m Q 230 222 ®1995 TOTALS 2 0 220 — ®1996 TOTALS Z 210 DAYS IN COURT PER YEAR 56 CIRCUIT PROBATE COURT CASE LOAD & COURT TIME ANALYSES NON NUMBER MONTH COURT COURT TIME IN OF DAYS JUDGE (s) YEAR CASES CASES COURT IN COURT FILED FILED (MINUTES) (PER mount) — Jan-94 55 119 662 14 BLACKWELL IBROUSSEAU ICARLTON HAYES Feb-94 46 123 1,437 14 BLACKWELL/BROUSSEAU/CARLTON _ HAYES Mar-94 59 114 402 12 BLACKWELL/BROUSSEAU/CARLTON HAYES Apr-94 60 101 1,621 10 BLACKWELL/BROUSSEAU/CARLTON _ HAYES/ELLIS May-94 38 107 329 12 BLACKWELL/BROUSSEAU/CARLTON HAYES/ELLIS _. Jun-94 44 116 644 14 BLACKWELL I BROUSSEAU I CARLTON HAYES Jul-94 56 94 370 13 BLACKWELL/BROUSSEAU/CARLTON -_ HAYES Aug-94 63 120 550 11 BLACKWELL/BROUSSEAU/CARLTON Sep-94 58 113 437 10 BROUSSEAU/CARLTON _ Oct-94 53 112 370 11 BLACKWELL/BROUSSEAU/CARLTON HAYES Nov-94 40 115 736 13 BLACKWELL/BROUSSEAU/CARLTON HAYES Dec-94 36 113 142 7 BLACKWELL I BROUSSEAU/CARLTON YEARLY TOTALS 608 1,347 7,700 141 ( 1994 ) 1 :11111°A Jan-95 55 87 361 9 BLACKWELL/BROUSSEAU ICARLTON -- TURNER Feb-95 52 97 330 7 BLACKWELL/BROUSSEAU/CARLTON HAYES Mar-95 57 145 487 12 BLACKWELL I BROUSSEAU I CARLTON HAYES Apr-95 65 100 358 8 BLACKWELL/BROUSSEAU/CARLTON _ May-95 55 115 522 13 BLACKWELL/BROUSSEAU/CARLTON HAYES Jun-95 45 104 663 14 BLACKWELL/BROUSSEAU/CARLTON Jul-95 38 117 398 11 BLACKWELL/BROUSSEAU/HAYES TURNER Aug-95 46 116 890 13 BLACKWELL I BROUSSEAU/CARLTON HAYES/REESE/ELLIS Sep-95 53 92 374 10 BLACKWELL/BROUSSEAU/CARLTON HAYES Oct-95 49 107 562 13 BLACKWELL I BROUSSEAU I CARLTON _ HAYES Nov-95 42 105 597 14 BLACKWELL/BROUSSEAU I CARLTON HAYES Dec-95 43 102 235 7 BROUSSEAU/CARLTON/HAYES YEARLY TOTALS 600 1287 5777 131 ( 1995 ) Zillill. 57 — CIRCUIT PROBATE COURT CASE LOAD & COURT TIME ANALYSES PAGE - 2 - NON NUMBER MONTH COURT COURT TIME IN OF DAYS JUDGE(s) YEAR CASES CASES COURT IN COURT FILED FILED (MINUTES) (PER MONTH) Jan-96 70 132 756 11 BLACKWELL I BROUSSEAU/CARLTON HAYES Feb-96 59 121 414 9 BROUSSEAU/CARLTON/BAKER Mar-96 56 128 850 13 BLACKWELL/BROUSSEAU/CARLTON HAYES/BAKER/TURNER Apr-96 61 127 415 13 BLACKWELL/BROUSSEAU/CARLTON - May-96 64 116 445 11 BLACKWELL I BROUSSEAU/CARLTON BAKER/TURNER Jun-96 58 92 330 9 BROUSSEAU/CARLTON/BAKER/HAYES Jul-96 49 116 635 14 BLACKWELL/BROUSSEAU/CARLTON BAKER/ECUS Aug-96 41 108 360 10 BROUSSEAU/CARLTON/BAKER Sep-96 54 108 495 10 BLACKWELL/BROUSSEAU/CARLTON BAKER Oct-96 34 153 327 9 BROUSSEAU/CARLTON/HAYES/BAKER Nov-96 50 102 565 10 BROUSSEAU/CARLTON/HAYES/BAKER - Dec-96 59 111 330 11 BLACKWELL I BROUSSEAU/CARLTON BAKER YEARLY - TOTALS 655 1,414 5.922 130 ( 1996 ) AIIIIIIA 58 CIRCUIT PROBATE COURT 655 640 ' -� _ _ O ! TOTALS 11 w 620 E .- ------ 608 — w6Q0 0°11999945 TOTALS CO 0 600 z s _ 01996 TOTALS _ z 580 1 - 560 -1..:: - _ - (1%) 8% NON COURT CASES FILED BY YEAR CIRCUIT PROBATE COURT _ 1,450 1.414 - -__ u_ 1,400 _� O 1,347 1 ® 1994 TOTALS ce w 1 350 -- w N 12$7 1995 TOTALS m Q 1 300 — – - ____.1287 , : 2 U u 1996 TOTALS 1,250 --:�� it. 1,200 } _ -_ 1%j 9% COURT CASES FILED BY YEAR CIRCUIT PROBATE COURT 7,700 8,000 z r 5777 5 922 .._ 6,000 �� 1994 TOTAL O= 4,000 cn 1— w re 1-- 1995 TOTAL z_ U 2 000 1996 TOTAL _ (31%) 4% TIME IN COURT PER YEAR CIRCUIT PROBATE COURT u. 150 41 k- � �t t ■1994 TOTAL w140 t> . �r � la w o ." 1 , z o ■1995 TOTAL 2 130 ■1996 TOTAL z 120 „> DAYS IN COURT PER YEAR 59 COUNTY CRIMINAL COURT CASE LOAD & COURT TIME ANALYSES NUMBER NUMBER _ MONTH OF TIME IN OF DAYS JUDGE(S) YEAR CASES COURT IN COURT FILED (MINUTES) (PER MONTH) Jan-94 * 11,290 19 EWS I WILSON/TURNER Feb-94 * 13,370 19 ELUS/WILSON/TURNER/BAKER Mar-94 * 13,346 23 WILSON/ELLIS/TURNER/BROUSSEAU Apr-94 * 14,201 20 WILSON/TURNER/ELLIS May-94 * 16,953 21 WILSON/ELLIS/TURNER Jun-94 * 13,343 22 WILSON/ELLIS/TURNER Jul-94 • 10,640 21 WILSON/ELLIS/TURNER Aug-94 * 12,106 23 WILLSON/ELUS/TURNER/HAYMANS - - - - SULLIVAN/WOODWARD — Sep-94 * 12,788 19 WILSON/EWS/TURNER OCC-94 * 12,673 21 TURNER/ELLIS/WILSON Nov-94 * 13,424 20 WILSON/ELLIS/TURNER/BLACKWELL Dec-94 * 12,332 23 WILSON/ELLIS/TURNER YEARLY 41111.1 TOTALS 11,351 156,466 251 _ (1994) Jan-95 * * ( 11,709 ) * ( 18 ) DATA NOT AVAILABLE (SEE NOTE BELOW) Feb-95 * 11,872 19 WILSON/ELLIS/TURNER/HAYES - Mar-95 * 14,656 22 TURNER/ELLIS/WILSON Apr-95 * 9,866 17 WILSON/ELUS I TURNER May-95 * 15,941 22 ELLIS/TURNER/WILSON/CARLIN _ Jun-95 * 12,368 22 WILSON/ELLIS/TURNER Jul-95 * 12,391 20 ELLIS/TURNER/WILSON/HAYES Aug-95 * 13,772 22 ELLIS/TURNER/WILSON/BAKER Sep-95 * 4,548 16 WILSON/ELUS/FRIDAY/BAKER - - - - HAYES Oct-95 * 15,826 22 EWS/TURNER/WILSON/BAKER - - - - ADAMS/HAYES/BROUSSEAU — Nov-95 * 16,041 20 ELLIS/TURNER/WILSON/BAKER Dec-95 * 13,230 20 TURNER/CARLTON/ELLIS/WILSON YEARLY BROUSSEAU/STURGIS/ADAMS/BLACKWELL TOTALS 10,815 * 152,220 * 240 *NOTE :TIME IN COURT A NUMBER OF DAYS ( 1995 ) (SEE NOTE) (SEE NOTE) IN COURT DATA NOT AVAILABLE FOR JANUARY 1995. A 12 MONTH AVERAGE WAS USED. 60 ( COUNTY CRIMINAL - CASE LOAD&COURT TIME ANALYSES ) PAGE - 2 NUMBER NUMBER MONTH OF TIME IN OF DAYS JUDGE(S) YEAR CASES COURT IN COURT _ FILED (MINUTES) (PER MONTH) Jan-96 * 19,375 23 EWS/TURNER/WILSON/BAKER - - - - SULLIVAN/BROUSSEAU/McNER Feb-96 * 21,267 20 EWS/WILSON/TURNER/BAKER — - - - - SULLIVAN Mar-96 * 14,629 21 ELLIS/WILSON/TURNER/ VOLZ - - - - BAKER/HAYES/BROUSSEAU - - - - BLACKWELL Apr-96 * 15,825 22 WILSON/ELLIS/TURNER/BAKER - - - - SULLIVAN/BLACKWELL — May-96 * 14,267 21 WILSON/ELLIS/TURNER/BAKER - - - - HAYES/SULLNAN Jun-96 * 16,114 20 WILSON/ELLIS/TURNER/BAKER _ - - - - HAYES/CARUN/SULLNAN Jul-96 * 15,414 21 WILSON/EWS/TURNER/BAKER - - - - SULLIVAN Aug-96 * 13,593 22 WILSON/ELLIS/TURNER/CARLTON - - - BAKER/HAYES/STARNES/SULLNAN - - - - BROUSSEAU Sep-96 * 20,208 19 ELUS/WILSON/TURNER/SULLIVAN - - - BROUSSEAU/STURGIS Oct-96 * 20,439 23 WILSON/SULLNAN/ELLIS/TURNER - - - - BAKER Nov-96 * 15,365 19 ELLIS/WILSON/TURNER/HAYES - - - - SULLIVAN Dec-96 * 17,691 19 ELLIS/WILSON/TURNER/SULLIVAN — STURGIS/BROUSSEAU/BLACKWELL YEARLY TOTALS10.569 204.187 250 Z 1 (1996) 61 COUNTY CRIMINAL COURT 11,500 - 11,351 = _ O ■1994 TOTALS ix W 11,000 10,815 wy 10,569 03 _ = , ■1995 TOTALS • U 10,500 - _ _ > ■1996 TOTALS 10,000 5% (2% i CASES FILED BY YEAR COUNTY CRIMINAL COURT 250,000 r--- - - T_2Q4 l87 200,000 I-- '�" 1.1994 TOTAL w re 150,000 I- ■1995 TOTAL Z 0 100,000 ■1996 TOTAL 50,000 0 I 3% 25% TIME IN COURT PER YEAR COUNTY CRIMINAL COURT 255 _ - 251 - - -250 O 250 - - ■1994 TOTALS 245 _ 240 ■1995 TOTALS • 0 240 - 235 ■1996 TOTALS 230 DAYS IN COURT PER YEAR 62 1 COUNTY TRAFFIC COURT CASE LOAD & COURT TIME ANALYSES NUMBER MONTH CASES TIME IN OF DAYS JUDGE(S) YEAR FILED COURT IN COURT (MINUTES) (PER MONTH) Jan-94 1660 1135 4 EWS/WILSON/TURNER Feb-94 1959 1200 4 ELLIS/WILSON/TURNER Mar-94 2427 1005 5 EWS/WILSON/TURNER Apr-94 2404 1505 5 EWS/WILSON/TURNER May-94 2059 780 4 EWS/WILSON/TURNER Jun-94 2605 910 4 EWS/WILSON/TURNER Jul-94 2027 744 4 EWS/WILSON/TURNER — Aug-94 2467 840 3 WILSON/TURNER/WOODARD Sep-94 2373 950 4 ELLIS/WILSON/TURNER Oct-94 2133 1190 4 ELLIS/WILSON/TURNER _ Nov-94 1909 785 4 EWS/WILSON/TURNER Dec-94 2967 1190 4 ELUS/WILSON/TURNER YEARLY — TOTALS 26,990 12,234 49 ( 1994 ) ZIP Jan-95 1753 930 4 ELLIS/WILSON/TURNER — Feb-95 2101 1060 3 ELUS/WILSON/TURNER Mar-95 2750 550 3 ELUS/WILSON Apr-95 2311 995 4 WILSON/TURNER/ADAMS May-95 2007 1400 4 ELLIS/WILSON/TURNER Jun-95 1720 1010 4 ELLIS/WILSON/TURNER Jul-95 1809 834 4 ELLIS/WILSON/TURNER — Aug-95 2229 620 4 ELLIS/WILSON/TURNER Sep-95 1979 400 2 ELUS/TURNER Oct-95 1894 1025 4 TURNER/EWS/WILSON _ Nov-95 2212 1480 4 TURNER/ELLIS/WILSON Dec-95 2528 575 3 EWS/WILSON YEARLY TOTALS 25,293 10,879 43 ( 1995 ) WIMP Jan-96 2669 1425 5 ELLIS/WILSON/TURNER Feb-96 2810 1440 3 ELUS/WILSON/TURNER Mar-96 2776 970 3 ELUS/WILSON/TURNER Apr-96 2904 1315 4 ELUS/WILSON/TURNER — May-96 3051 900 3 ELLIS/WILSON/TURNER Jun-96 3005 990 4 ELLIS/WILSON/TURNER Jul-96 2350 1220 4 ELUS/WILSON/TURNER Aug-96 2215 1320 3 ELLIS/WILSON/TURNER Sep-96 2840 1440 4 EWS/WILSON/TURNER Oct-96 2342 915 3 ELLIS/WILSON/TURNER Nov-96 1930 975 3 ELLIS/WILSON/TURNER — Dec-96 2530 2400 5 ELLIS/WILSON/TURNER YEARLY TOTALS 31,422 15,310 44 ( 1996 ) ZIP 63 COUNTY TRAFFIC COURT 40,000 33 +Yti 1:ada siu.,l ., afr EK . 3x } R a 0 N 30,000 W ■1994 TOTAL CAttig ■1995 TOTALw 20000 m ate „ v 10,000 ' `g A f ■1996 TOTAL z p e,. 3r'<Welf 7% 14% CASES FILED BY YEAR COUNTY TRAFFIC COURT Z 20,000 _eateS :fes 74 ,73, 5 1.3 15,000 3 ®1994 TOTAL 10,000 7 �ry ®1995 TOTAL R z O 5,000 �: ■1996 TOTAL kz"' � u 4 L 2 p _3a`. »Qy 12%) 29% w ' TIME IN COURT PER YEAR COUNTY TRAFFIC COURT 50 a'E� ,� a 9.4z 4 �� i� ■1994 TOTAL - LL V! 3 yn�t� F I`43 T�C af? y3� �� ,f��-JS y,Cf,4{ CO Q 45 ,r1, 'kt s ' k s 6 A Ikf I ■1995 TOTAL p ■1996 TOTAL 254, 40 f� ; DAYS IN COURT PER YEAR 64 COUNTY CIVIL COURT CASE LOAD & COURT TIME ANALYSES NUMBER MONTH CASES TIME IN OF DAYS JUDGE(s) YEAR FILED COURT IN COURT i (MINUTES) (PER MONTH) Jan-94 316 2,904 16 TURNER!EWS/WILSON Feb-94 306 2,579 15 TURNER/ELLIS/WILSON Mar-94 340 2,698 20 TURNER/EWS/WILSON/SLOAN Apr-94 301 3,052 17 TURNER/EWS/WILSON May-94 305 3,701 17 TURNER/EWS/WILSON Jun-94 319 4,178 19 TURNER/EWS/WILSON Jul-94 341 4,777 16 TURNER/EWS/WILSON/ADAMS Aug-94 363 3,570 18 TURNER/EWS/WILSON I ADAMS _ Sep-94 321 4,167 19 TURNER/EWS/WILSON/ADAMS Oct-94 268 3,776 16 TURNER/ELLIS/WILSON Nov-94 261 3,542 17 TURNER/ELUS/WILSON - Dec-94 305 3,641 14 TURNER/ELUS/WILSON YEARLY TOTALS 3,746 42,585 204 ( 1994 ) Jan-95 329 4,315 16 TURNER/ELLIS/WILSON Feb-95 262 3,744 16 TURNER/ELLIS/WILSON Mar-95 339 4,463 19 TURNER/ELLIS/WILSON Apr-95 301 3,512 18 TURNER/ELLIS/WILSON May-95 303 4,432 19 TURNER/ELLIS/WILSON Jun-95 328 2,986 16 TURNER/ELLIS/WILSON Jul-95 324 2,150 11 TURNER/ELUS/WILSON Aug-95 333 3,040 18 TURNER/ELUS/WILSON/BAKER - Sep-95 303 4,035 18 TURNER/ELLIS/WILSON Oct-95 352 3,820 19 TURNER/ELLIS/WILSON Nov-95 281 990 9 TURNER/ELLIS I WILSON - Dec-95 286 3,846 11 TURNER/ELLIS/WILSON/CARLTON YEARLY TOTALS 3,741 41,333 190 _ ( 1995 ) Ligill _ Jan-96 303 3,246 15 ELUS/WILSON/TURNER Feb-96 360 5,024 17 ELLIS/WILSON/TURNER/CARLTON Mar-96 328 4,383 20 ELLIS/WILSON/TURNER Apr-96 350 5,313 17 ELLIS/WILSON/TURNER/SULLIVAN May-96 300 4,749 16 ELLIS/WILSON/TURNER/SLOAN Jun-96 310 3,768 14 ELLIS/WILSON/TURNER Jul-96 362 4,155 15 ELLIS/WILSON/TURNER - Aug-96 365 4,261 16 ELLIS/WILSON/TURNER Sep-96 356 4,827 14 ELUS/WILSON/TURNER Oct-96 415 3,933 17 ELLIS/WILSON/TURNER Nov-96 307 5,873 15 EWS/WILSON/TURNER/BROUSSEAU CARLTON Dec-96 351 3,972 15 ELLIS/WILSON/TURNER/BROUSSEAU STURGIS/CARLTON YEARLY TOTALS_ 4,107 53,504 191 ( 1996 ) AIIIIIL 65 COUNTY CIVIL COURT 4,200 ; - 4„107 �.. ,_�_ O y 4,000 : N1994 TOTAL re — m a 3,800 3 14o q ®1995 TOTAL E U 3,600 M1996 TOTAL j z 3,400 1 /o z 9 io CASES FILED BY YEAR COUNTY CIVIL COURT 60,000 53,5 0,4 42 525 41 333I ®1994 TOTAL w 40,000 -- — - m� ®1995 TOTAL O 20 z v 000 ®1996 TOTAL 0 ..,._,.. 3% 23% TIME IN COURT PER YEAR COUNTY CIVIL COURT 210 -204 O 00A 1994 TOTAL W >- 2 . — m 190 191 ` ®1995 TOTAL 1 g o 190 _ ®1996 TOTAL z 180 DAYS IN COURT PER YEAR 66 CIRCUIT CIVIL COURT CASE LOAD & COURT TIME ANALYSES NUMBER MONTH CASES TIME IN OF DAYS JUDGE (s) _ YEAR FILED COURT IN COURT (MINUTES) (PER MONTH) - Jan-94 363 7,935 20 BLACKWELL!BROUSSEAU I CARLTON I HAYES I TURNER WILSON Feb-94 411 15,645 19 BLACKWELL I BROUSSEAU I CARLTON I HAYES I ROSMAN WILSON/SHAFER - Mar-94 458 12,045 23 BLACKWELL/BROUSSEAU/CARLTON/HAYES I ROSMAN WILSON/SHAFER/BAKER Apr-94 383 11,370 23 BLACKWELL/BROUSSEAU/CARLTON/HAYES/ROSMAN WILSON/SHAFTER/ECUS May-94 416 12,865 22 BLACKWELL/BROUSSEAU/CARLTON/HAYES/ROSMAN WILSON/PELLECCHIA Jun-94 420 9,010 19 BLACKWELL/BROUSSEAU/CARLTON/HAYES/ROSMAN WILSON/ELUS Jul-94 414 12,030 22 BLACKWELL/BROUSSEAU I CARLTON/ROSMAN IELLIS TURNER Aug-94 452 9,725 23 BLACKWELL/BROUSSEAU ICARLTON/HAYES IROSMAN BAKER Sep-94 410 8,715 17 BLACKWELL/BROUSSEAU/CARLTON/HAYES/ROSMAN BAKER/WILSON/ELLIS Oct-94 478 9,800 22 BLACKWELL/BROUSSEAU/CARLTON/ROSMAN TURNER/WILSON Nov-94 481 14,580 25 BLACKWELL I BROUSSEAU I CARLTON I HAYES I ROSMAN WILSON Dec-94 451 8,215 23 BLACKWELL I BROUSSEAU/CARLTON I HAYES/ROSMAN BAKER!WILSON/SMITH YEARLY TOTALS 5,137 131,935 258 ( 1994 ) Al 1 L Jan-95 389 12,045 19 BLACKWELL I BROUSSEAU/CARLTON/ROSMAN BAKER/WILSON Feb-95 393 12,955 21 BLACKWELL I BROUSSEAU I CARLTON/HAYES I ROSMAN SHAFER/WILSON Mar-95 540 23,245 25 BLACKWELL/BROUSSEAU/CARLTON I HAYES I ROSMAN BAKER/TURNER!WILSON ICARLINICASANUEVA SHAFER!SMITH — Apr-95 427 15,365 21 BLACKWELL I BROUSSEAU!CARLTON!ROS MAN FRIDAY/ELLIS/WILSON May-95 522 14,700 26 BLACKWELL/BROUSSEAU/CARLTON/HAYES/ROSMAN FRIDAY/SMITH/TURNER Jun-95 449 8,930 19 BLACKWELL/BROUSSEAU/CARLTON I HAYES!ROSMAN BAKER/SHAFER Jul-95 414 9,340 15 BLACKWELL/BROUSSEAU I CARLTON/HAYES!ROSMAN BAKER/SHAFER Aug-95 455 11,560 24 BLACKWELL/BROUSSEAU/CARLTON/HAYES/ROSMAN Sep-95 425 7,155 16 BLACKWELL/BROUSSEAU I CARLTON I HAYES!ROSMAN Oct-95 382 13,805 21 BLACKWELL/BROUSSEAU/CARLTON/ROSMAN BAKER Nov-95 455 7,100 18 BLACKWELL/BROUSSEAU!CARLTON/SHAFER 1 ELLIS TURNER/WILSON 67 ( CIRCUIT CIVIL COURT - CASE LOAD & COURT TIME ANALYSES ) PAGE - 2 - NUMBER MONTH CASES TIME IN OF DAYS JUDGE (s) YEAR FILED COURT IN COURT (MINUTES) (PER MONTH Dec-95 406 15,279 16 BLACKWELL/BROUSSEAU/CARLTONIHAYES/ROSMAN SHAFER/ADAMS/BAKER IELLIS YEARLY TOTALS 5,257 151,479 241 ( 1995 ) Jan-96 438 12,590 18 BLACKWELL/BROUSSEAU/CARLTON/ROSMAN SHAFER/FRIDAY/WILSON Feb-96 445 11,849 21 BLACKWELL/BROUSSEAU/CARLTON/SHAFER/ELLIS - BAKER/HAYES/WILSON/TURNER Mar-96 513 13,503 21 BROUSSEAU/CARLTON/SHAFER/HAYES!BAKER WILSON/ELLIS Apr-96 445 8,879 19 BLACKWELL/BROUSSEAU/CARLTON/ SHAFER!BAKER PACK/HAYES/TURNER/WILSON May-96 453 9,537 20 BLACKWELL/BROUSSEAUICARLTON/SHAFER/HAYES BAKER/TURNER!WILSON Jun-96 399 11,186 20 BROUSSEAU!CARLTONISHAFER/HAYES/BAKER ELUS!TURNER/WILSON Jul-96 413 12,106 21 BLACKWELL/BROUSSEAU/CARLTON/HAYES!BAKER TURNER/ELLIS/WILSON Aug-96 432 11,495 21 BROUSSEAU/CARLTON/HAYES/BAKER!WILSON Sep-96 396 11,651 16 BROUSSEAU/CARLTON/HAYES/BAKER!WILSON Oct-96 460 11,418 21 BROUSSEAU/CARLTON/HAYES!BAKER!SHAFER WILSON/ELLIS Nov-96 373 13,985 18 BROUSSEAU/CARLTON/HAYES/BAKER!SHAFER WILSON Dec-96 414 9,372 18 BROUSSEAU/CARLTON/HAYES/BAKER/WILSON YEARLY TOTALS 5,181 137,571 234 ( 1996 ) 68 CIRCUIT CIVIL COURT 5,300 ------ . -- _ 5.257 _ 0 5,250 — -- ® 1994 TOTAL IX w 5 200 5 181 w 5 137 ❑ 1995 TOTAL MI U 5,150 - .� ; s s ® 1996 TOTAL M 5,100 r f _ Z _ 2% ? (1%) EC s_. 5,050 CASES FILED BY YEAR CIRCUIT CIVIL COURT 160,000 151;479 - Z 150,000 4--,,,r N - -- ® 1994 TOTAL wk 137,571 =O 140,000 131,935 ❑ 1995 TOTAL z (-) = _ _ 01996 TOTAL 130,000 120,000 _I- ___ _. :_.._ -: TIME IN COURT PER YEAR CIRCUIT CIVIL COURT N 260 T 258 a - 0 250 u. 241 4t M1994 TOTAL', ° 240 - _ 234 ® 1995 TOTAL — 1996 TOTAL CO230 Z 220 _ - DAYS IN COURT PER YEAR 69 COLLIER COUNTY CLERK OF THE CIRCUIT COURT FINANCE AND ACCOUNTING DEPARTMENT ANALYSIS OF THE NUMBER OF CLERK'S FINANCE DEPARTMENT EMPLOYEES COMPARED TO THE NUMBER OF VOUCHERS PROCESSED ANNUALLY IN THOUSANDS 40 30 25 - s 20 15 10 5 0 I I 1992 1993 1994 1995 1996 FISCAL YEAR ®NUMBER OF VOUCHERS PROCESSED ---"'NUMBER OF CLERKS EMPLOYEES ANALYSIS OF THE NUMBER OF CLERK'S FINANCE DEPARTMENT EMPLOYEES COMPARED TO THE NUMBER OF BOARD PAYROLL CHECKS PROCESSED ANNUALLY IN THOUSANDS 28 ---- 27 26 25 23 22 NSW 1992 1993 1994 1995 1996 FISCAL YEAR 4"1""NUMBER OF PAYROLL CHECKS PROCESSED ANNUALLY NUMBER OF CLERKS EMPLOYEES 70 Q�IgE CUi•cti County of Collier 4� IIff CLERK OF THE CIRCUIT COURT a ?; s COLLIER COUNTY COURTHOUSE O //,' 11 y 3301 TAMIAMI TRAIL EAST P.O.BOX 413044 CIRCUIT COURT \can' y NAPLES,FLORIDA 33941-3044 COUNTY COURT Dwight E. Brock CLLERKTBOARD OOFER Clerk COUNTY COMMISSIONERS December 19, 1997 Arthur Andersen LLP Certified Public Accountants 100 NE 3rd Avenue—Suite 700 Fort Lauderdale, Florida 33301-1166 Gentlemen: In connection with your audit of the combined financial statements of Collier County, (the "County") as of September 30, 1997, and for the year then ended for the purpose of expressing an opinion as to whether such financial statements present fairly, in all material respects, the financial position of the County as of September 30, 1997, and the results of its operations and cash flows of its proprietary funds in conformity with generally accepted accounting principles, we confirm to the best of our knowledge and belief, as of the date of your report, and through the date of this letter, the following representations made to you during your audit. 1. We are responsible for the fair presentation in the combined financial statements of the financial position and results of operations of the County and the cash flows of its proprietary funds in conformity with generally accepted accounting principles. The financial statements and related notes include all disclosures necessary for a fair presentation of the financial position and results of operations of all funds, and cash flows of the County's Proprietary Funds in conformity with generally accepted accounting principles, and disclosures otherwise required to be included therein by the laws and regulations to which the County is subject. 2. All component units of the County have been included in the general purpose financial statements as required by generally accepted accounting principles. We understand that the criteria for component unit determination is defined by GASB Statement No. 14, "The Reporting Entity." 3. We have made available to you all financial and accounting records and related data and all minutes of the meetings of the Board of County Commissioners or summaries of actions of recent meetings for which minutes have not yet been prepared. The most recent meetings held were: Board of County Commissioners meeting on December 16, 1997. Arthur Andersen LLP December 19, 1997 Page Two 4. All material transactions have been properly recorded in the accounting records underlying the financial statements. 5. There have been no: a. Irregularities involving management or those employees who have significant roles in the internal control structure. b. Irregularities involving other employees that could have a material effect on the financial statements. c. Communications from regulatory agencies concerning noncompliance with, or deficiencies in, financial reporting practices that could have a material effect on the financial statements. We understand the term "irregularities" to mean those matters described in Statement on Auditing Standards No. 53. 6. The County has complied with all aspects of debt and other contractual agreements that would have a material effect on the financial statements in the event of noncompliance. 7. The County has properly classified all fund types and account groups. 8. There have been no reservations or designations of fund equity that were not properly authorized and approved. 9. There were no defaults in principal, interest, sinking fund, or redemption provisions with respect to any issue of bonds, or any breach of covenant of a related indenture or agreement. 10. There has not been a loss of tax-exempt status on any outstanding County bond issue. 11. The County has restricted assets held at September 30, 1997, sufficient to comply with all applicable bond and debt covenants. 12. There are no material unrecorded arbitrage rebate liabilities. The County has taken action to comply with Section 148 of the Internal Revenue Code of 1986 as amended. 13. The County has satisfactory title to all owned assets. All liens, encumbrances and security interests requiring disclosure in the financial statements on such assets have been properly disclosed. Arthur Andersen LLP December 19, 1997 Page Three 14. The receivables recorded in the financial statements represent the valid claims against taxpayers or others for transactions arising on or before the balance sheet date. These receivables have been appropriately reduced to their estimated net realizable value. 15. We have complied with all regulatory requirements from grantors and the receivables for grants recorded are recoverable. 16. Provision, when material, has been made to reduce excess or obsolete inventories to their estimated net realizable value. 17. We are aware of no violations or possible violations of laws or regulations whose effects should be considered for disclosure in the financial statements or as a basis for recording a loss contingency. a. There are no material liabilities or gain or loss contingencies that are required to be accrued or disclosed by Statement of Financial Accounting Standards No. 5 that have not been accrued or disclosed. There are no unasserted claims or assessments that our legal counsel has advised us are probable of assertion and must be disclosed in accordance with that Statement. 18. We have no plans or intentions that may materially affect the carrying value or classification of assets and liabilities. 19. The following have been disclosed to you and properly recorded or disclosed in the financial statements: a. Related-party transactions (including joint ventures) and related amounts receivable or payable, including revenues, expenditures, loans, transfers, leasing arrangements and guarantees. (We understand the term "related party" to include those entities described in Statement of Financial Accounting Standards No. 57). b. Arrangements with financial institutions involving compensating balances, restrictions on cash balances and lines of credit, or similar arrangements. c. All financial instruments including those with off-balance-sheet (such as swaps, forwards and futures), as required under generally accepted accounting principles. d. The nature of our operations, that the preparation of financial statements requires the use of estimates, and when applicable, specific information regarding significant estimates embodied in the financial statements, and certain concentrations in the financial statements as required by SOP 94-6. e. Guarantees, whether written or oral, under which the County is contingently liable to a bank or other lending institution. f. Agreements to repurchase assets previously sold. Arthur Andersen LLP December 19, 1997 Page Four 20. We are responsible for the County's compliance with laws and regulations applicable to it; and we have identified, and disclosed to you all laws and regulations that have a direct and material effect on the determination of financial statement amounts. We have complied with all aspects of laws, regulations, and contractual agreements that would have a material effect on the financial statements in the event of noncompliance, including but not limited to: a. Provisions of appropriate state and/or local statutes and ordinances in the preparation and adoption of the County's budget and tax levies. b. All legal requirements related to the County debt. c. All requirements covering investment of public monies and collateral for public fund deposits as defined by applicable state and/or local law. 21. We are not aware of any matters of noncompliance with applicable laws and/or regulations for any federal assistance program in which the County participates. 22. To the best of our knowledge, none of the County's employees or elected officials have any material direct or indirect financial interest in any transaction consummated with the County, other than compensation and expenses budgeted for such persons. 23. We have complied with the applicable provisions of the governing Florida Statutes and the Rules of the Auditor General Chapters 10.400, 10.550 and 10.600. 24. Sufficient reserves have been provided in the Workers' Compensation, Property and Casualty and Group Health internal service funds to cover both pending claims and estimates of claims incurred but not reported. 25. All estimated costs associated with the closure of the landfill as defined in State Law and calculated by the County engineers have been properly accrued at September 30, 1997. 26. The accounting records underlying the financial statements accurately and fairly reflect, in reasonable detail, the transactions of the County. 27. Except for issues related to the State Court of Administration, currently in litigation, the Clerk of the Circuit Court as Chief Financial Officer, along with the Director of Finance and Accounting, represent that the County has complied with the provisions of Chapter 129, Florida Statutes, in the preparation and adoption of the County's budget and tax levies. The County Administrator asserts that the County has complied with the provisions of Chapter 129, Florida Statutes, in the preparation and adoption of the County's budget and tax levies. However, he further attests that there is pending litigation over the question of whether funds of State Court Administration have been budgeted consistent with the requirements of Chapter 129. All aforementioned parties agree that this matter will not have a material effect on the County's general purpose financial statements. Arthur Andersen LLP December 19, 1997 Page Five 28. We have complied with all requirements for public fund deposits as defined by Chapter 136, Florida Statutes. 29. There are no unasserted claims or assessments that our lawyer has advised us are probable of assertion and must be disclosed in accordance with statement of Financial Accounting Standard No. 5. 30. There is no intent to terminate the existing landfill contract with Waste Management, Inc. at this time. Sincerely, Dwight Brock Obert F. Femandez Clerk of e Circuit Court County Administrator ames L. Mitchell, CIA, CFE, CBA Director of Finance