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FY05 Proposed Budget , Xfoi , i ., pi! ..4 r,,,iit /rj-0(PiN, °111 i4d I 1 I 1 9 0 { AA{ 6x ,41 a Isle 04 mfr aliiir V, v. Pi 0 3 3 kr � ` � a v� 1 41 %)9 ,7,1 -4040,4410 jal i.., ra, lin d a v 4109 r. County of Collier CLERIC OF TAIL CIRCUIT COURT Dwight E. Brock COLLIER COUNTY GOURTifOUSE Clerk of Courts 3301 TAMIAMI TlAIL EAT Clerk of Courts P.O.BOX 41 444 Accountant NAPLES, FLORIDA, 4101-3044 Auditor Custodian of County Funds April 29, 2005 The Honorable Fred Coyle, Chairman And Members of the Board of County Commissioners 3301 Tamiami Trail East Naples, Florida 34112 RE.• Office of the Clerk of the Circuit Court-Fiscal Year 2005/2006 Budget Dear Chairman Coyle: In accordance with Section 129.03 Florida Statutes, there is herein submitted a budget for the Office of the Clerk of the Circuit Court for the fiscal year ending September 30, 2006. This budget includes all adopted expenditures of the Office of the Clerk of the Court which are funded by a transfer from the General Fund of the Board of County Commissioners along with those funded from fees collected from the recording of legal documents. As you are aware, my Office has implemented the provisions of Section 28.33 of the Florida Statutes, whereby interest earned on surplus Board of County Commissioners funds, is recognized as income to the Clerk of the Circuit Court. Revision 7 to Article V of the State of Florida Constitution On November 3, 1998, the voters of the State of Florida passed Revision 7, which amended Article V of the Florida Constitution. Article V deals with the State's Judicial Branch and Revision 7 significantly changed the way the Florida courts are to be funded. Prior to the passage of Revision 7, counties funded many components of the state court system and the offices of the state attorneys, public defenders, and the clerks of courts. Some of the cost counties paid were statutorily mandated while some were mandated by court decisions. Other types of expenses borne by counties include: office space, courtrooms, administrative staff, communications services, expert witnesses, interpreters, court programs, and other miscellaneous equipment and travel expenses. Revision 7 requires that the bulk of expenses associated with the courts, state attorneys, and public defenders to be funded by the state. This includes items such as court reporters, court-appointed counsel, support staff, and witness fees. In regards to clerks of courts, Revision 7: Phone - (239) 732-2646 Fax- (239) 775-2755 wensite: www.cierK.cotmerii.us rmaii: couiercierx(cierx.couier.n.us The Honorable Fred Coyle, Chairman April29, 2005 Page ii • Directs that all excess court fines, fees, and service charges be remitted to the State as opposed to the County, • Directs all court-related operations to be funded primarily by filing fees and service charges, • Allows the courts to receive appropriate fees for court programs, • Requires the state to provide funds to the clerks of the circuit court in instances where charges cannot be levied because doing so would bar access to the courts, • Requires the state to fund any shortfalls that may exist between clerk revenues and expenses. Revision 7 requires counties to fund: • Construction or lease of facilities for all judicial officers, staff, jurors, volunteers of a tenant agency, and the public for the circuit and county courts, the public defenders' offices, state attorneys' offices, and for performing the court-related functions of the offices of the clerks of the circuit and county courts, • Maintenance, utilities, and security of the courthouse facilities, • Communications services, existing radio systems, and multi-agency criminal justice information systems, • Costs and expenses of court programs needed to meet local requirements as determined by the Legislature. In prior budget submittals, the budget was prepared in two parts including those functions related to the Clerk's role as Clerk to the Board of County Commissioners and in the role of Clerk to the Circuit and County Courts. This year's submittal includes only those budgets relating to the Clerk of the Circuit Court in his role as Clerk to the Board of County Commissioners, County Auditor, Custodian of County funds, and the Recording function. The breakdown is captured on the Budgeted Statement of Operations, which is on page 9 of this document. Any historical data has been adjusted to reflect the impacts of the implementation of Revision 7 to Article V of the Florida Constitution. This was done to enable an accurate reflection of the fiscal year 2005-2006 budget. The court-related portion of the Clerk's budget is required to be submitted to the Clerk of Courts Operations Corporation for certification and further approval by the Florida Department of Revenue. The proposed court-related budget is due to the aforementioned corporation by August 1St of each year. Budget Process The budget process for the Office of the Clerk of the Circuit Court began in February with the Clerk meeting with his Department Directors to discuss budget guidelines for fiscal year 2006. Although adjusted historical data is provided in this document, the Office of the Clerk of the Circuit Court employs a zero-base budget approach. Initial budget requests were completed during March. Budget Summary The aforementioned Budgeted Statement of Operations presents a summary of anticipated revenues and expenditures for fiscal year 2006. As indicated by this summary, revenues and expenditures are expected to increase by 11.59 percent. The revenue portion of this summary documents the non-court revenues collected pursuant to law and the transfer from the Board of County Commissioner's ii The Honorable Fred Coyle, Chairman April 29, 2005 Page iii general fund. As highlighted, the net fee portion of the revenues is expected to increase by 13.63 percent while interest derived from surplus Board funds is expected to increase by 12.96 percent and the transfer from the general fund will increase by 7.36 percent The expenditure section of this summary documents expenditures by funding source and reflects the overall decrease mentioned in the previous paragraph. Revenue Forecast Certain functions of the Office of the Clerk of the Circuit Court are funded from fees generated from operations, while others are funded by a transfer from the Board. The following is a summary of the revenues: 2005 2006 Adopted Proposed Variance Change REVENUES BY SOURCE: Operating Revenues: Charges for Services 4,002,300 4,628,200 625,900 15.64% Interest Income 150,000 90,000 (60,000) -40.00% 5%Statutory Reduction (207,600) (235,900) (28,300) 13.63% Net Operating Revenues 3,944,700 4,482,300 537,600 13.63% Board Interest 8,631,600 9,750,000 1,118,400 12.96% 5%Statutory Reduction (431,600) (487,500) (55,900) 12.95% Net Board Interest 8,200,000 9,262,500 1,062,500 12.96% Board Transfers 4,537,500 4,871,500 334,000 7.36% Total Revenues 16,682,200 18,616,300 1,934,100 11.59% As previously stated, service charges are expected to increase 13.63 percent. This is being driven by the recent adoption of an additional $4 per page fee to record any document in the public record not having the negative impact on the revenue stream that was originally forecast during the 2005 cycle. Our continuing expectations are that the yield curve is going to shift upwards during this fiscal cycle. Therefore, interest derived from surplus funds is expected to increase$1,118,400 or 12.96 percent. Based on the conservative nature of the Clerk of the Circuit Court,the demand on the Board's general fund is expected to increase by 7.36 percent. It is important to note that the demand on the general fund for the 2005 cycle decreased by .41 percent when compared to the 2004 demand. Departmental Expenditures The Office of the Clerk of the Circuit Court is divided into six functional categories. A summary of each of the expenditures of the functional categories by funding source is outlined below: iii The Honorable Fred Coyle, Chairman April29,2005 Page iv 2005 2006 Adopted Proposed Variance Change EXPENDITURES BY SOURCE: Operating Revenue —` Clerk to the Board - - - 0.00% 1 General Administration 293,000 291,700 (1,300) -0.44% Clerk of the Circuit Court 62,200 62,700 500 0.80% Clerk of the County Court 5,200 - (5,200) 0.00% Recording 1,683,900 1,786,700 102,800 6.10% Management Information Systems 247,000 449,400 202,400 81.94% Total Operating Revenues 2,291,300 2,590,500 299,200 13.06% Board Interest Clerk of Board(Portfolio Management) 101,000 105,000 4,000 3.96% Total Board Interest 101,000 105,000 4,000 3.96% Board Transfer Clerk of Board 2,629,800 2,751,100 121,300 4.61% General Administration 594,800 664,200 69,400 11.67% Clerk of Circuit Court 96,000 101,100 5,100 5.31% Clerk of County Court 88,900 110,300 21,400 24.07% Recording - - - 0.00% Management Information Systems 1,128,000 1,244,800 116,800 10.35% Total Transfer 4,537,500 4,871,500 334,000 7.36% Total Expenditures 6,929,800 7,567,000 637,200 9.20% Anticipated Transfer to Board 9,752,400 11,049,300 1,296,900 13.30% Total Expenditures and Transfer 16,682,200 18,616,300 1,934,100 11.59% The majority of the increases are reflected in personal services,which is forecast for fiscal year 2006 to be approximately $5,691,400, which represents an increase of$359,500 or 6.74 percent when compared to fiscal year 2005. This attributable to the cost of living increases programmed for fiscal year 2006 along with the expected increase in the rates charged by the Florida Retirement System. Although there are 7.7 expanded FTE's programmed for this fiscal cycle, 6.73 of them are Court-related and have limited impact on this budget. Management Information Systems has programmed one FTE for this cycle, which is funded in part by the transfer from the General Fund of the Board. The Board's cost for this FTE is $11,700. Capital outlay is programmed to increase by $183,200 to a level of$331,100 and reflects the Clerk's continuing computer replacement program along with the migration to a fully image enabled environment. Operating expenses are forecast to increase by $99,700, or 6.9 percent when compared to fiscal year 2005. The major increase is limited to additional SAP consulting services and the expectation that the cost to maintain verbatim minutes of Board meetings is increasing. iv The Honorable Fred Coyle, Chairman April29, 2005 Page v Long-Term Concerns and Issues One of the long-term concerns of the Office of the Clerk of the Circuit Court is record retention and storage. As the County grows,we will continue to develop methods to efficiently store these records. During the 2005 fiscal year, we continued our program of microfilming court records in order to meet retention requirements set forth by statute and at the same time conserve floor space. The Clerk's Office is continuing its efforts in the optical imaging arena to increase our efficiency in the duplication, storage and retrieval of documents required to be filed in the public records of the County. The County implemented the SAP financial software package on January 1, 2003. The cost required to operate and maintain this system will be significant when compared to our prior system. We will focus on trying to maintain cost where possible. As was previously stated, on November 3, 1998 Florida voters approved several revisions to the Florida Constitution. Among the changes was Revision 7 to Article V of the Constitution, which dramatically changed the way state trial courts will be funded. This issue is enormous and complex and touches many facets of state and local governments. This was implemented on July 1, 2004, we will continue to monitor and recommend improvements at the state level. Summary In summary, I believe the funding levels outlined in this budget will enable the Office of the Clerk of the Circuit Court to: • Maintain a stable work force. • Ensure the SAP financial software package meets the requirements of the Board of County Commissioners and Supervisor of Elections, as well as that of the Clerk's Office. • Continue to provide a high level of service to all citizens of Collier County that reflects our dedication to an efficient and effective operation. It is important to note that during my tenure as the Clerk of the Circuit Court, I have expanded the public services provided by the Office of the Clerk of the Circuit Court. During the same time period, I have kept the costs of these services below the increase in property values. My administration has attempted to maintain an efficient and effective operation while utilizing a limited resource base. I would like to extend a sincere thank you to my department heads and their staffs for their continued dedication to providing quality services and for their efforts in developing this budget. v TA aansotoug tut f/g3U limp 1moai3 amp)IaaID xooaglqpMQ i `XIInpoadsax 'SvLZ-Z£L (6£Z)In ow 2ui}oRiuoo aleiIsaq Ion op nox TEED )IsE pinoM I `3o pnq std 2uIpiaaa uogEuUoJut IEuoi:ippE pa= ao suopsanb 1iuE anAt4 ptnotls no,c,j in a2vd SOOZ`6Z 11adV umaiim/J `alrtoD paid-algv.iouoH aza Clerk of Courts Collier County, Florida Strategic Plan Fiscal Years 2006—2010 Mission Statement "Strive to build confidence in the Clerk's Office through perceptive planning, efficient operations, and an unwavering commitment to the highest ethical standards for the citizens of Collier County. " Focus Area/Goals Human Resources A. Eliminate the salary discrepancies between the Clerk's Office, Board of County Commissioners, and the surrounding employment market by annually evaluating both the salary levels and classifications of the affected employees within the office. B. Evaluate creative initiatives to enhance productivity. Explore the feasibility of utilizing flex scheduling and other alternative scheduling methodologies. C. Develop and enhance harmonious and cooperative relationships with our customers including the Boards of County Commissioners and the citizens of Collier County. II. Financial Resources A. Explore opportunities to enhance efficiency and provide broader coverage provided by Internal Audit. B. Continue monitoring the changes to the Clerk's operations as a result of Revision 7 to Article 5 of the Florida Constitution. The voters, during the election of 1998 approved this revision, which in part provides for the state funding of the court system of Florida. C. Evaluate the year-end closing procedures related to the production of the Comprehensive Annual Financial Report. Evaluate current methodologies in use for fixed asset accounting and make recommendations for improvements. III Physical Resources A. Address the issue of office space for the Clerk's Office, both short term and long term. It is increasingly obvious that the office space is inadequate, especially in regards to Finance and Accounting and Recording. It is a major objective of the Clerk to relocate the functions under his purview to a central location and advocate the proper study, planning, and implementation of those plans for our long- range space plans. IV. Technology Resources A. Continue to evaluate enhancements to the integrated financial management software currently utilized by the Board of County Commissioners to ensure optimum efficiency. B. Implement an integrated courts system that will facilitate such technologies as internet access to courts information, imaging of court documents, and electronic filing of paperwork. C. Evaluate an imaging solution in the Finance and Accounting Department to improve efficiencies. D. Implement the SAP financial management system in the Clerk's Office ensuring continuity with the Board of County Commissioners and the Supervisor of Elections. V. Customer Relations A. Evaluate the performance of the satellite offices and determine if additional functions can be performed in these offices. B. Evaluate service hours, including extended and Saturday hours. C. Enhance the Clerk's internet homepage that will assist customers seeking information, receive services, view images and documents, and transact business with the office. VI Other/Operational A. Continue aggressively microfilming old records for preservation purposes and for efficient utilization of storage space. B. Continue and expand the collection process for the court system to include circuit criminal. C. Expand and improve the "checks and balances"process in the expenditures of taxpayers dollars. COLLIER COUNTY, FLORIDA CLERK OF THE CIRCUIT COURT ANNUAL BUDGET FISCAL YEAR 2005 - 2006 CLERK OF THE CIRCUIT COURT Dwight E. Brock DIRECTOR OF COURTS Richard H Presnell Assistant Directors of Courts Jill Lennon Darlene Muszynski Sandy Young DIRECTOR OF MANAGEMENT INFORMATION SYSTEMS Lynn Mason DIRECTOR OF INTERNAL AUDIT Crystal Kinzel DIRECTOR OF HUMAN RESOURCES Thomas C. Whitecotton EXECUTIVE ASSISTANT J. Walter Cross Clerk of the Circuit Court Collier County, Florida Non-Court General Fund Annual Budget For the Fiscal Year Beginning October 1, 2005 TABLE OF CONTENTS Description Page Clerk of Courts 1 Organization 1 Organizational Chart 2 Accounting Concepts 2-3 Budget Procedures 3-4 Operating Budget Overview 4-8 Budgeted Statement of Operations 9 Personnel Count 2002- 2006 10 Personnel Distribution—Fiscal Year 2006 10 Staffing Summary By Department 11 2006 Revenues 12 Revenue Policy 13 Revenue Trends 2004—2006 13 Departmental Budget Summaries 14 Appropriations 2006 15 Clerk of Courts Non-Court General Fund 16-20 Clerk to the Board 21-27 General Administration 28-38 Clerk of the Circuit Court 39-47 Clerk of the County Court 48-54 Recording 55-58 Management Information Systems 59-61 Reserves and Transfer 62 CLERK OF COURTS The Clerk of Courts is an elected office established by the Florida Constitution. The duties of the office are provided for by the Constitution, by act of the Florida Legislature and by order of the Court. The Florida Constitution provides that the Clerk of Courts shall be: Clerk of the Circuit Court, Clerk of the County Court, County Comptroller/Treasurer, County Auditor, County Recorder and the Secretary/Ex-officio Clerk to the Board of County Commissioners. ORGANIZATION Collier County is a political subdivision of the State of Florida pursuant to Article VIII, Section (1), Constitution of the State of Florida. It is guided by an elected Board of County Commissioners (the Board), which is governed by State statutes. In addition to the members of the Board, there are five elected constitutional officers: Clerk of Courts, Property Appraiser, Sheriff, Supervisor of Elections and Tax Collector. The Board funds a portion, or in certain instances all, of the operating budgets of the County's constitutional officers. In the case of the Clerk, the County fully funds the portion of the Clerk's duties as County Comptroller/ Treasurer, County Auditor and Secretary/Ex-officio Clerk to the Board of County Commissioners. In addition, Revision 7 to Article 5 of the State Constitution, requires the Board to fund certain components of the Florida State Court system. In order to administer the duties and functions of the office as discussed above, the Clerk has created six departments. The six departments consist of General Administration, Clerk to the Board, Clerk of the Circuit Court, Clerk of the County Court, Recording and Management Information Systems. Each of these departments are organized into divisions. Each of the departments of the Clerk's Office is headed by a Director and staffed with secretarial, supervisory and technical personnel. The professional and clerical staff are grouped into categories based upon common qualifications, experience and responsibility of the position. The supervisory personnel are Supervising Senior Clerks who supervise both quality and quantity of work, as well as supervising the individual employees with respect to office policy. The Directors report to the Clerk of the Circuit Court. 1 COLLIER COUNTY CLERK OF THE CIRCUIT COURT ORGANIZATIONAL CHART • Clerk((the Grath Coto Eye Anistat GAM the Gerktothe Gerktothe Yf ngenntIifo an Gen dAr nhist mai Borrel Grail Cart � , , Caul Record' Oaks Mninistration Fiance&Aawting Grant Cart Clierations County Cart Clierations Clerks Booldceepirg Mantes&Ream SAVE Cast Srdlites Internal Audit Cast Collections Records Managanert ACCOUNTING CONCEPTS The accounts of the Clerk are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which the spending activities are controlled. The purpose of the Clerk's various funds and account group is as follows: Governmental Fund Types: General Fund —to account for all resources except those required to be accounted for in another fund. Special Revenue Fund — to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. 2 Fiduciary Fund Types: Trust and Agency Funds —to account for the assets held by the Clerk as an agent for individuals,private organizations, other governments and/or other funds. Account Group: General Long Term Debt Account Group—to account for compensated absences. These concepts and the organization of the Office are incorporated into the account structure used by the Clerk. The account structure is organized as follows: Fund: Three digits indicating the fund type. Cost Center: Six digits indicating the department that has the authority for the administration of the fiscal matters of that department. Object Code: More specific identification of the transaction within the account structure to facilitate standardization and reporting by grouping types of items purchased or services obtained where detailed classification is needed. Based on Revision 7 to Article V of the State Constitution, the Clerk has created an accounting system that allows for the revenues and expenditures for court and non-court functions to be properly segregated. The Clerk maintains a separate General Fund for Court functions and a separate General Fund for non-court activities. Other funds include a special revenue fund, a trust fund and two agency funds. The special revenue fund is used to account for the additional $1.50 collected for each instrument recorded in the official records and for the additional $1.90 for each page that is recorded which was recently enacted by the Florida Legislature. This fund is entitled the Public Records Modernization Trust Fund. Revenues in this fund must be used for updating equipment and related maintenance used in keeping the official records of the County and the $1.90 is limited to enhancing court related systems. The trust and agency funds are used to record amounts held on behalf of an individual or other entity. The general funds and special revenue fund are budgeted on a modified accrual basis. The agency funds are not budgeted. The budget is prepared in accordance with generally accepted accounting principles and follows the State Uniform Chart of Accounts. BUDGET PROCEDURES Florida Statutes Chapter 129.03(2) states that on or before June 1 of each year, the Clerk of Courts and County Comptroller shall submit to the Board of County Commissioners a tentative budget for the Clerk's office for the ensuing fiscal year. Florida Statute Chapter 218.35provides: 1.) Each county fee officer shall establish an annual budget for his office, which shall clearly reflect the revenues available to said office and the functions for which money 3 is to be expended. The budget shall be balanced; that is, the total estimated receipts, including balances brought forward, shall equal the total estimated expenditures and reserves. The budgeting of segregated funds shall be made in such manner that the relation between program and revenue source as provided by law is retained. 2.) The clerk of the circuit court, functioning in his or her capacity as clerk of the circuit and county courts and as clerk to the board of county commissioners, shall prepare his or her budget in two parts: a.) The budget for funds necessary to perform court-related functions as provided for in s. 28.36, which shall detail the methodologies used to apportion costs between court-related and non-court-related functions performed by the clerk. b.) The budget relating to the requirements of the Clerk as Clerk of the Board of County Commissioners, County Auditor, and custodian or treasurer of all county funds and other county-related duties. 3.) Each county fee officer shall make provision for establishing a fiscal year beginning October 1 and ending September 30 of the following year, and shall report his finances annually upon the close of each fiscal year to the County fiscal offices for inclusion in the annual financial report for the County. OPERATING BUDGET OVERVIEW FINANCIAL FRAMEWORK As permitted by the Florida Statutes, the Clerk has chosen to function as a fee officer. This option allows the Clerk to budget and expend fees earned by the office for expenditures incurred as clerk of courts and county recorder. Expenditures of services provided as clerk and accountant to the Board are payable directly from funds budgeted by the Board. Thus the primary source of funding is the Board transfer. All the activities of the Clerk's office funded by the above source are accounted for in the non-court general fund. By statute, all excess fees of the Clerk's office related to his role as Clerk to the Board of County Commissioners must be transferred to the Board at year-end. Thus, the Clerk retains no equity from operations from year to year. BUDGET POLICY The budget as presented in the subsequent sections was prepared in accordance with the policy directives of the Clerk's Office. These policies were established early in the budget process through briefings and memoranda from the Clerk. 4 The policy addressed the major components of the budget: personal services, operating expenditures and capital outlay. The following is a summary of the budget policy in each of these areas. Personal Services — The department budgets were prepared using the increases recommended by the Board of County Commissioners. Operating Expenditures — The policy directive regarding operating expenditures was to maintain expenditures at the current level to the extent possible. Capital Outlay — Only purchases necessary for the effective operation of the agency were budgeted for 2006. PERFORMANCE MEASUREMENT Throughout the year, budget performance is monitored monthly through reports generated by the Clerk's Finance and Accounting Department, including detailed revenue and expenditure reports. These reports give information on revenues and expenditure amounts including budgeted amounts, actual receipts and expenditures for the month and year to date. Department Directors review these reports and follow up where unfavorable variances are indicated. Likewise, at mid-year all accounts are reviewed and budget amendments are recommended based upon revised financial forecasts or expenditure estimates. OPERATING BUDGET OVERVIEW The exhibit on page 9 summarizes the amended budget for 2005 and the adopted budget for 2006 with a comparison of the two years by dollars and percent change. The expenditure section of this exhibit is further divided into activities funded by the Board transfer and other non-court fees. In Fiscal Year 2002, the Clerk began reporting interest income derived from surplus County funds as revenue to the Clerk of the Circuit Court as outlined in Chapter 28.33, of the Florida Statutes. For comparative purposes, the interest from surplus County funds are not included in net fees of the Clerk's Office and are highlighted as a separate source of revenue. Revision 7 to Article V of the Florida Constitution On November 3, 1998, the voters of the State of Florida passed Revision 7, which amended Article V of the Florida Constitution. Article V deals with the State's Judicial Branch and Revision 7 significantly changed the way the Florida courts are to be funded. Prior to the passage of Revision 7, counties funded many components of the state court system and the offices of the state attorneys, public defenders, and the clerks of courts. Some of the cost counties paid were statutorily mandated while some were mandated by court decisions. Other types of expenses borne by counties include: office space, 5 courtrooms, administrative staff, communications services, expert witnesses, interpreters, court programs, and other miscellaneous equipment and travel expenses. Revision 7 requires that the bulk of expenses associated with the courts, state attorneys, and public defenders to be funded by the state. This includes items such as court reporters, court-appointed counsel, support staff, and witness fees. In regards to clerks of courts, Revision 7: • Directs that all excess court fines, fees, and service charges be remitted to the State as opposed to the County, • Directs all court-related operations to be funded primarily by filing fees and service charges, • Allows the courts to receive appropriate fees for court programs, • Requires the state to provide funds to the clerks of the circuit court in instances where charges cannot be levied because doing so would bar access to the courts, • Requires the state to fund any shortfalls that may exist between clerk revenues and expenses. Revision 7 requires counties to fund: • Construction or lease of facilities for all judicial officers, staff, jurors, volunteers of a tenant agency, and the public for the circuit and county courts, the public defenders' offices, state attorneys' offices, and for performing the court-related functions of the offices of the clerks of the circuit and county courts, • Maintenance, utilities, and security of the courthouse facilities, • Communications services, existing radio systems, and multi-agency criminal justice information systems, • Costs and expenses of court programs needed to meet local requirements as determined by the Legislature. In prior budget submittals,the budget was prepared in two parts including those functions related to the Clerk's role as Clerk to the Board of County Commissioners and in the role of Clerk to the Circuit and County Courts. This year's submittal includes only those budgets relating to the Clerk of the Circuit Court in his role as Clerk to the Board of County Commissioners, County Auditor, Custodian of County funds, and the Recording function. Any historical data has been adjusted to reflect the impacts of the implementation of Revision 7 to Article V of the Florida Constitution. This was done to enable an accurate reflection of the fiscal year 2005-2006 budget. The impacts of Revision 7 to Article 5 of the Florida Constitution have been factored into the fiscal year 2005-2006 budget. These impacts have drastically affected the manner in which the budget is prepared but also presented. 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In essence, prior numbers were adjusted to reflect Revision 7 impacts. This budget includes an increase of 9.2 percent from the prior fiscal cycle. The majority of the increases are reflected in personal services, which is forecast for fiscal year 2006 to be approximately $5,691,400, which represents an increase of$359,500 or 6.74 percent when compared to fiscal year 2005. This attributable to the cost of living increases programmed for fiscal year 2006 along with the expected increase in the rates charged by the Florida Retirement System. Although there are 7.7 expanded FTE's programmed for this fiscal cycle, 6.73 of them are Court-related and have limited impact on this budget. Management Information Systems has programmed one FTE for this cycle, which is funded in part by the transfer from the General Fund of the Board. The Board's cost for this FTE is $11,700. Capital outlay is programmed to increase by $183,200 to a level of $331,100 and reflects the Clerk's continuing computer replacement program along with the migration to a fully image enabled environment. Operating expenses are forecast to increase by $99,700, or 6.9 percent when compared to fiscal year 2005. The major increase is limited to additional SAP consulting services and the expectation that the cost to maintain verbatim minutes of Board meetings is increasing. In summary, the funding levels outlined in this budget will enable the Office of the Clerk of the Circuit Court to: • Maintain a stable work force. • Ensure the SAP financial software package meets the requirements of the Board of County Commissioners and Supervisor of Elections, as well as that of the Clerk's Office. • Continue to provide a high level of service to all citizens of Collier County that reflects our dedication to an efficient and effective operation. 8 CLERK OF COURTS BUDGETED STATEMENT OF OPERATIONS DOLLAR AND PERCENT CHANGES 2005 VS. 2006 2005 2006 % Adopted Proposed Variance Change REVENUES BY SOURCE: Operating Revenues: Charges for Services 4,002,300 4,628,200 625,900 15.64% Interest Income 150,000 90,000 (60,000) -40.00% 5%Statutory Reduction (207,600) (235,900) (28,300) 13.63% Net Operating Revenues 3,944,700 4,482,300 537,600 13.63% Board Interest 8,631,600 9,750,000 1,118,400 12.96% 5%Statutory Reduction (431,600) (487,500) (55,900) 12.95% Net Board Interest 8,200,000 9,262,500 1,062,500 12.96% Board Transfers 4,537,500 4,871,500 334,000 7.36% Total Revenues 16,682,200 18,616,300 1,934,100 11.59% EXPENDITURES BY SOURCE: Operating Revenue Clerk to the Board - - - 0.00% General Administration 293,000 291,700 (1,300) -0.44% Clerk of the Circuit Court 62,200 62,700 500 0.80% Clerk of the County Court 5,200 - (5,200) 0.00% Recording 1,683,900 1,786,700 102,800 6.10% Management Information Systems 247,000 449,400 202,400 81.94% Total Operating Revenues 2,291,300 2,590,500 299,200 13.06% Board Interest Clerk of Board(Portfolio Management) 101,000 105,000 4,000 3.96% Total Board Interest 101,000 105,000 4,000 3.96% Board Transfer Clerk of Board 2,629,800 2,751,100 121,300 4.61% General Administration 594,800 664,200 69,400 11.67% Clerk of Circuit Court 96,000 101,100 5,100 5.31% Clerk of County Court 88,900 110,300 21,400 24.07% Recording - - - 0.00% Management Information Systems 1,128,000 1,244,800 116,800 10.35% Total Transfer 4,537,500 4,871,500 334,000 7.36% Total Expenditures 6,929,800 7,567,000 637,200 9.20% Anticipated Transfer to Board 9,752,400 11,049,300 1,296,900 13.30% Total Expenditures and Transfer 16,682,200 18,616,300 1,934,100 11.59% 9 1 PERSONNEL COUNT 2002-2006 2002 2003 2004 2005 2006 Department Actual Actual Actual Approved Proposed General Administration 21.55 22.55 24.05 24.05 24.05 Clerk to the Board 37 38 38 39 39 Clerk of the Circuit Court 50.26 51.77 57.21 62.15 64.84 Clerk of the County Court 67.31 69.8 72.2 77.11 81.12 Recording 28.99 24.94 30.19 30.19 30.19 Management Information Systems 17.95 26 27 28 29 Total Employees 223.06 233.06 248.65 260.50 268.20 9 80 70 — 60 50 40 I 30 — I— 20 -- 10 -- I i I0 2002 2003 2004 2005 2006 ®General Administration ■Clerk to the Board 0 Clerk of the Circuit Court 0Clerk of the County Court 111 Recording ®Management Information Systems PERSONNEL DISTRIBUTION-FISCAL YEAR 2006 Management Information General Systems Administration 11% 9% Clerk to the Board Recording 15% 11% meiniak Clerk of the Clerk of the Circuit Court County Court 24% 30% 10 STAFFING SUMMARY BY DEPARTMENT FISCAL YEAR 2006 Staff Anticipated New Staff Present Department Level Additions Level General Administration Clerk's Administration 5.00 0.00 5.00 Clerk's Bookkeeping 6.00 0.00 6.00 Internal Audit 5.00 0.00 5.00 Records Management 8.05 0.00 8.05 Total Administration and Internal Audit 24.05 0.00 24.05 Clerk to the Board Finance and Accounting 35.00 0.00 35.00 Board Minutes and Records 4.00 0.00 4.00 Total Clerk to the Board 39.00 0.00 39.00 Clerk of the Circuit Court Circuit Civil 25.20 1.45 26.65 Circuit Felony 22.82 1.24 24.06 SAVE Program 1.00 0.00 1.00 Jury Management 2.00 0.00 2.00 Circuit Probate 7.05 0.00 7.05 Juvenile 4.08 0.00 4.08 Total Clerk of the Circuit Court 62.15 2.69 64.84 Clerk of the County Court County Satellites 14.75 0.00 14.75 County Misdemeanor 27.58 1.76 29.34 County Civil 14.57 1.55 16.12 County Traffic 14.36 0.00 14.36 Court Collections 5.85 0.70 6.55 Total Clerk of the County Court 77.11 4.01 81.12 Recording 30.19 0.00 30.19 Management Information Systems 28.00 1.00 29.00 Total Staff 260.50 7.70 268.20 i 11 2006 REVENUES Net Operating Board Transfer Revenues 26% 24% -_ ❑Net Operating Revenues ©Net Board Interest ❑Board Transfer Net Board Interest 50% Adopted Proposed Revenues by Major Class 2005 2006 Variance Percent Charges for Services 4,002,300 4,628,200 625,900 15.64% Clerk Interest 150,000 90,000 (60,000) -40.00% 5% Statutory Reduction (207,600) (235,900) (28,300) 13.63% Total Charges for Services 3,944,700 4,482,300 537,600 13.63% Board Interest 8,631,600 9,750,000 1,118,400 12.96.% 5% Statutory Reduction (431,600) (487,500) (55,900) 12.95% Net Board Interest 8,200,000 9,262,500 1,062,500 12.96% Board Transfer 4,537,500 4,871,500 334,000 7.36% Total Revenue 16,682,200 18,616,300 1,934,100 11.59% 12 REVENUE POLICY User charges for services derived by the Clerk for services rendered are classified as fees and are available to offset certain functions of the Clerk's Office. These fees are collected by the Clerk and are deposited into the Clerk's Non-Court General Fund. In addition, this general fund is financed by intra-governmental transfers from the Board of County Commissioners for services provided. Chapter 28, Florida Statutes, is the principal authority and establishes the rates for these fees. Information regarding specific fees is available on the Clerk's internet site at . The statutes also govern interest earnings and investment activities. The Clerk is a member of the Local Government Surplus Trust Fund that is administered by the State Board of Administration (SBA). Funds that are not transferred to the State investment pool are maintained in the local depository. Revenues are forecast based on current and historical activity levels in addition to any action taken at the State level that would impact the revenue stream. Note that the Clerk I establishes a 5 percent reserve against projected fee revenues. Revenue Trends 2004 - 2006 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 — �� 0 Net Charges for Services 5,000,000 _ _ ®Net Board Interest 4,000,000 — 0 Board Transfer 3,000,000 2,000,000 _ 1,000,000 2004 2005 2006 Actual Adopted Proposed 13 CLERK OF THE COURTS DEPARTMENTAL BUDGET SUMMARIES DOLLAR &PERCENT CHANGES 2005 TO 2006 2005 2006 Percent Department/Object Class Adopted Proposed Variance Change General Administration Personal Services 704,600 780,200 75,600 10.73% Operating Expense 162,500 167,600 5,100 3.14% Capital Outlay 20,700 8,100 (12,600) -60.87% Total 887,800 955,900 68,100 7.67% Clerk to the Board Personal Services 2,387,000 2,503,000 116,000 4.86% Operating Expense 324,600 336,100 11,500 3.54% Capital Outlay 19,200 17,000 (2,200) -11.46% Total 2,730,800 2,856,100 125,300 4.59% Clerk to the Circuit Court Personal Services 58,600 59,200 600 1.02% Operating Expense 80,600 84,900 4,300 5.33% Capital Outlay 19,000 19,700 700 3.68% Total 158,200 163,800 5,600 3.54% Clerk to the County Court Personal Services - - 0.00% Operating Expense 78,900 98,500 19,600 24.84% Capital Outlay 10,000 11,800 1,800 18.00% Total 88,900 110,300 21,400 24.07% Recording Personal Services 1,477,500 1,552,600 75,100 5.08% Operating Expense 186,400 226,600 40,200 21.57% Capital Outlay 20,000 7,500 (12,500) -62.50% Total 1,683,900 1,786,700 102,800 6.10% Management Information Systems Personal Services 704,200 796,400 92,200 13.09% Operating Expense 611,800 630,800 19,000 3.11% Capital Outlay 59,000 267,000 208,000 352.54% Total 1,375,000 1,694,200 319,200 23.21% Summary Personal Services 5,331,900 5,691,400 359,500 6.74% Operating Expense 1,444,800 1,544,500 99,700 6.90% Capital Outlay 147,900 331,100 183,200 123.87% Total Expenditures 6,924,600 7,567,000 642,400 9.28% 14 APPROPRIATIONS 2006 2004 2005 2006 Department Actual Adopted Proposed General Administration 855,895 887,800 955,900 Clerk of the Board 2,410,089 2,730,800 2,856,100 Clerk of the Circuit Court 84,563 158,200 163,800 Clerk of the County Court 70,044 88,900 110,300 Recording 1,582,031 1,683,900 1,786,700 Management Information Systems 1,205,247 1,375,000 1,694,200 Total 6,207,869 6,924,600 7,567,000 Management Information Systems General Administration 22% 13% '---------- IA lerk of the Board Recording ' 38% 24% Clerk of the County Court 1% Clerk of the Circuit Court 2% 0 General Administration CM Clerk of the Board ❑Clerk of the Circuit Court ❑Clerk of the County Court ■RPr•.nrdinn 15 Clerk of the Circuit Court Fund 011 Non-Court General Fund CIIRKCIFHECR?CLITCOLF:f tour Rtroffirg Irfamition Adniistration Finance and Aomu6ng omitSitelites Thoklegi,g Mates andFecatt Omit Rimy ChityMsdareancr Internal Ault SWEAra®in Cbuty°"' Recall M iwt Circuit lithe Ciuty'Baffle Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget Goals To perform the statutory and constitutional responsibilities of the Office of the Clerk of the Circuit Court m the most efficient and effective manner. %of Total FY 05 Less Net FTE's Personnel Costs Revenues Cost Programs 24.05 8.97% 955,900 291,700 664,200 General Administration 39.00 14.54% 2,856,100 105,000 2,751,100 Clerk to the Board 62.15 23.17% 151,400 62,700 88,700 Clerk to the Circuit Court 77.11 28.75% 99,600 - 99,600 Clerk to the County Court 30.19 11.26% 1,786,700 1,786,700 - Recording 28.00 10.44% 1,672,000 438,900 1,233,100 Management Information Systems 260.50 97.13% 7,521,700 2,685,000 4,836,700 Subtotal Expanded Services 0.00 0.00% - General Administration 0.00 0.00% Clerk to the Board 2.69 1.00% 12,400 - 12,400 Clerk to the Circuit Court 4.01 1.50% 10,700 - 10,700 Clerk to the County Court 0.00 0.00% - - Recording 1.00 0.37% 22,200 10,500 11,700 Management Information Systems 268.20 100.00% 7,567,000 2,695,500 4,871,500 Grand Total 16 Clerk of-Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Chan nt I I Appropriation Unit Actual Budget FY 2005 FY 2006 Services Perce Proposed (D ) g' Operating Expenses Personal Services 4,675,551 5,331,900 5,087,448 5,669,200 22,200 5,691,400 359,500 6.74% Operating Expenses 1,222,232 1,450,000 1,299,337 1,536,400 8,100 1,544,500 94,500 6.52% Capital Expenses 310,071 147,900 113,831 316,100 15,000 331,100 183,200 123.87% Total 6,207,854 6,929,800 6,500,616 7,521,700 45,300 7,567,000 637,200 9.20% Transfer 13,584,034 9,754,000 15,510,236 11,049,300 0 11,049,300 1,295,300 13.28% Transferoto the General Fund11,049,300 1,295,300 13.28% Total Transfer 13,584,034 9,754,000 15,510,236 11,049,300 0 Total Operating Expenses and Transfer 19,791,888 16,683,800 22,010,852 18,571,000 45,300 18,616,300 1,932,500 11.58% Revenues 11,0004,718,20065,900 13.63% Board Interest 9,256,224 8,631,600 11,777,600 9,750,000 Clerk Fees 5,976,864 4,152,300 5,695,752 4,707,200 5 9,750,000 1,118,4006 12.96% Negative 5%Estimated Revenue (637,600) (722,900) (500) (723,400) (85,800) 13.46% Total al Revenues 15,233,088 12,146,300 17,473,352 13,734,300 10,500 13,744,800 1,598,500 13.16% Transfer Transfer from General Fund 4,558,800 4,537,500 4,537,500 4,836,700 34,800 4,871,500 334,000 7.36% Total Transfer 4,558,800 4,537,500 4,537,500 4,836,700 34,800 4,871,500 334,000 7.36% Total Revenues and Transfer 19,791,888 16,683,800 22,010,852 18,571,000 45,300 18,616,300 1,932,500 11.58% Permanent Positions 248.65 260.50 260.50 260.50 7.70 268.20 7.70 2.96% A comparison of funding sources for FY 04 and FY 05 are as follows: Current Expanded Source FY 05 FY 06 Services Total Clerk Fees 2,292,300 2,685,000 10,500 2,695,500 Board Transfer 4,537,500 4,836,700 34,800 4,871,500 Total 6,829,800 7,521,700 45,300 7,567,000 Forecast 04/05 Based on historical trends and the Clerk of the Circuit Courts conservative approach,total expenditures are forecast to be$429,184 below the FY 2005 appropriations. Favorable variances are anticipated in each appropriation unit as follows: Personal Services$244,452,Operating Expenses$150,663,and Capital Expenses$34,069. Each of these variances are highlighted in each functional activity which is included within this budget. Revenues including interest income from surplus County funds,are forecast to exceed budget by approximately$5,327,052. This is representative of fee income and documents the continuing growth in the Recording function. Current 05/06: e an the prior Current services cost increase by 8.54 percent when compared to FY 2005. The majority of the increase is in personal al ch is$337 ,300 isoris luded within cycycle. Operating s expenses increased by$86,400 while capital outlay increased by$168,200. Each of these variances are highlighted each function Interest income generating on surplus Board funds is expected to increase to$9,750,000. Expanded 05/06: An additional 7.7 FTE's are included. The expanded services are primarily programmed in the courts area with 6.7 new FTEs. The only cost borne by the Board for these positions are those mandated by Revsison 7 to Article 5 of the State Constitution. MIS is programmed for 1 FTE and recognizes the increasing workload in that department. 17 Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget Revenues Forecast Current Expanded Total Increase/ PercentI I Object FY2004BFd005 Decrease Change Cade Description Actual Budget FY 2005 FY20(l6 Services Proposed (Decrease) Operating Revenue 2,989,000 11,000 3,000,000 176,400 6.25% 3,749,352 2,823,600 3,627,800 1,100,000 375,000 51.25% 341100 RECORDING OF LEGAL INSTRUMENTS - 341120 DOCUMENTARY STAMP COMMISSIONS 1,440,538 725,000 1,373,500 I,lOQ,000 - - 0�� 4 - 52 6,500 (500) -7.14% 3411304POSTA.E RECORDING FEE 5,771 7,000 6,400 6,500 341410 POSTAGE-DOCUMENTS4,000 - 4,000 3,900 3900.00% 26 100 6,200 10,000 (10,000) -00.00% 341438 - SALES OF COMPACT DISCSC15,438 20,000 6,000 10,000 34439 SALES OF MICROFILM COPIES 91 100 _ 91,100 4,100 4.71 97,906 87,000 97,900 _ 0.00% 341442 PLAT 3,600 3,300 - 3,300 341444 PLAT COPIES 3,901 3,300 - 81,600 1,600 2.00% 94,353 80,000 100,600 81,600 3414901 SAVE REGISTRATION FEES 2,000 - 2,000 (200) -9.09% 341721 SAVE REGISTRATION FEES 2,585 2,200 1,800 - 2 500 1,000 6.67 1,825 1,500 3,500 2,5006 800 (700) 66.67% 341722 RENEWAL 200 800 341723 COOURTURT ORDER 350 1,500 FEES2,500 2,000 - 2,000 2,000 0.00% 341730 RETURNED CHECK FEE 13,194 - 6,000 (2,000) -25.00 L 22,743 8,000 5,600 6,000 341754 REGISTRY COURT SERVICE CHARGES 60,000 98,200 75,000 - 75,000 15,000 25.00% 341756 MARRIAGE LICENSES 36.842 - 24,000 2,000 9.09% 341758 TAX DEED CLERIC FEE 36,843 22,000 26,300 24,000 145,000 192,800 160,000 215,460 - 160,000 15,000 10.34% 341774 PASSPORT FEES CIRCUIT 100 400 200 - 200 100 100.00% 341778 HOME SOLICITATION 307 _ 15,000 3,000 25.00% 13,551 12,000 19,700 15,000 341779 ICEREMONY PERFORMED 40,200 38,000 - 38,000 38,000 0.00% 341910 ADMINISTRATIVE SERVICES 27,339 4 200 - 4,200 200 5.00% 5,075 4,000 4,5000.00% 341981 LOBBYIST _ g Opp 2,000 - 2,000 2,000 - 348429 MISCELLANEOUS CHARGES 433,300 220,000 250,000 250,000 (183,300) -42.30% - 361170 INTEREST-SBA - 500,000 - 9,500,000 1,301,700 15.88% 361180 INVESTMENT INCOME 9,256,224 8,198,300 11,557,600 9, 90,000 - 90,000 (60,000) -40.00% 3u1aTERHS -CLERKREGISTRYFUNDS 156,441 150,000 75,000 15,233,088 12,783,900 17,473,352 14,457,200 11,000 14,468,200 1,684,300 13.18% Subtotal al Operrating Reveenue Reserves - (637,600) - (722,900) (500) (723,400) (85,800) 13.46% TNEGATIVE 5%OF ESTIMATED REVENUE - (637,600) - (722,900) (500) (723,400) (85,800) 13.46% Tot all Reserves Total Operating Revenues 15,233,088 12,146,300 17,473,352 13,734,300 10,500 13,744,800 1,598,500 13.16% Non-operating Revenue 486920 TRANSFER FROM THE BOARD 4,558,800 4,537,5004,836,700 34,800 4,871,500 334,000 7.36% 4,537,500 4,558,800 4,537,500 4,537,500 4,836,700 34,800 4,871,500 334,000 7.36% Total Non-Operating Revenue 45,300 18,616,300 1,932,500 11.58% Non-Court General Fund Revenue 19,791,888 16,683,800 22,010,852 18,571,000 18 Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget Expenditures IFYForecast Current Expanded Total Increase/ Percent I Object FY 2005 FY 2006 Services Proposed (Decrease) Change Code Description Acttualual Budget d005 Personal Services 43,276 44,200 - 44,200 2,500 6.00% 42,113 41,700 '� 511100 SALARIES-ELECTED OFFICIALS 3,288,071 3,669,700 3,500,672 3,930,700 16,100 3,946,800 277,100 7.55% 512100 REGULAR SALARIES 73,306 80,500 - 80,500 (1,500) -1.83%514100 OVERTIME 83,349 82,000 21,100 7.27% 521100 SOCIAL SECURITY MATCHING 249,064 290,300 276,973 310,200 1,200 311,400 251,277 289,200 345,416 379,300 1,500 380,800 91,600 31.67% 522100522500 RETIREMENT-ELGULAR 6,771 7,600 - 7,600 1,000 15.15% 6,402 6,600 878,700 3,300 882,000 (34,500) -3.76% RETIREMENTIFE& EA -ELECTEDOFFICALS 720,552 916,500 802,857 5231506LIFE&HEALTH AGGREGATE PREMIUM 19 800 100 19,900 1,300 6.99% 523160 LIFE PREMIUM 12,670 18,600 16,750 - 14,700 1,600 12.21 14,203 13,100 17,935 14,700 524100 WORKER'S COMPENSATION-REGULAR 3 492 3,500 - 3,500 (700) -16.67% 6,481 4,200 _ 0.00% 525100 UNEMPLOYMENT COMPENSATION - - 528100 ALLOWANCES-MOVING EXPENSES 1,369 5,69/,400 359,500 6.74% Total Personal Services 4,675,551 5,331,900 5,087,448 5,669,200 22,200 Operating Expenses 13,500 13,500 - 0�% 35,717 13,500 15,685 - 500 0.00% 631100 LEGAL FEES 648 500 400 500 631990 OTHER PROFESSIONAL FEES - 566,400 (600) -0.11% 634999 OTHER CONTRACTUAL SERVICES 328,404 567,000 418,028 566,4001 400 400 60 11% 581 600 1,045 31,700 (4,400) -12.19% 67% 640200 MILEAGE REIMBURSEMENT-REGULAR 36,100 33,666 31,700 - - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL E 23,210 1 300 1,073 1,300 - 640310 OUT OF COUNTY TRAVEL-REGULAR RUSIN (16) 600 - 1,30000 - 0.00% 499 600 603 300 300 (100) -25.00% 640390 PER DIEM-OTHER CHARGES _ 400 283 1,400 (100) -6.00% 640400 MOTOR POOL MILEAGE CHARGES 156 1,500 1,484 1,400 - 640410 MOTOR POOL RENTAL CHARGE 3,097 6,300 1,100 7,400 2,600 54.17% 67% 1,292 4,800 18,000 1,400 8.43% 641100 TELEPHONE-TOLL COST 064 16,600 14,058 17,500 500 6412004 TELEPHONE-TOLL CALLS 2 288 4,200 - 4,200 (1,000) -19.23% 641210 FAX CHARGES 2,602 5,200 44,100 - 44,100 37,800 600.00% 8,054 6,300 15,402 1,000 _ 0.00% 641230 TELEPHONE ACCESS CHARGES 1,000 288 1,000 641300 TELEPHONE-INSTALLATIONS 51,142 81,900 - 81,900 53,700 190.43% 52,736 28,200 500 500 - 0.00% 641400 TELEPHONE-DIRECT LINE 141 500 413 - 641600 TELEPHONE-EXTRAS 68,314 83,600 1,500 85,100 19,000 28.74% 59,517 66,100 - 63,000 4,000 6.78% 641900 TELEPHONE-AGLOCATED 63,840 59,000 62,723 63,000 64,383 74,100 74,100 17,100 30.00% 641950 RESTAGE,EQUIPMENT &UPS 54,347 57,000 - 45,400 2,8001 0.50% 644600 LEAS-EQUIPMENT 42,600 37,871 45,400 _ 6.00% 30,938 349 400 - 400 644620 LEASE-INSURANCE 400 100 (100) 50.00% 645260 AUTOMPEMPLOYEE A - 200 65 100 - 0.00% 12,961 15,900 5,000 20,900 645490 BUL BUILDING R&M-NOTARY BONDS 7,411 19,200 300 1,70000) 28.85% 400 513 300 300 30.00°/ 646180 AUTO&TRC -I.S.F.BILLINGS - - 1,300 1,000 1,502 1,300900 300 50.00% 646420 LEE TRUCKS-TIRES&BATTERIES 1,958 1,061 900 - 50.0 /s 646430 FLEET MAINTENANCE I.S.F.-LABOR&OVER] 1 175 600 _ 600 200 I.S.F.-PARTS 400 981 600 65,700 (9,600) -12.75% 646440 FLEET NON-MAINTENANCE MAINTENANCEANCE ISE-PARTS&51 458 49,043 65,700 32,000) -13.06% 646445 FLEET EQUIPMENT 66,358 75,300 213,000 - 213,000 245,000 193,844 - 7,800 (2,500) -24.27% 646710 OFFICE EQUIPMENT QUIR&M 285,8787,805 7,80 1,600 00) -27.27% 646910 DATA PROCESSING EQUIPMENT IDER&M 8 814 10,300 1 600 1,484 2,200 2,025 1,700 1,500 75027% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO: 1,000 1,700 1,800 (100) 527% 64723011MICROFICHE SERVICES(COM)OUTSIDE VEP 2,004 200 2 728 1,800200 0.00°/0 648110 LEGAL ADS 5 044 1,900 200 - - 5 26% 200 152 - 2,400 648160 OTHER ADS 1,080 9,150 2,400500 100 25.00% 649100 CREDIT CARD ING 5,537 2,400 500 - 000% 400 15,484 (�1pp 7,300 649930649990 CREDIT CARD DIANEOUS SEE 1,805 15,484 5 800 100 15.00% 1OTHERMISCELLANEOUSSERVICES 66,710 58,800 66,10000 - (3,000) _1941% 1 700 892 - 12,500 651110 OFFICE SUPPLIES-GENERAL 9,218 12,5009,500 (3 500) -26.92% 651210 COPYING CHARGES 4,414 15,500 9 500 - 59.85% 13,000 7,824 16,300 3,500 '0. 651910 MINOR OFFICE EQUIPMENT 6,752 16,381 16,300 _ 1,000 (100) -9.09 6519305MINORDATAEROCESSINGITURE 18,349 10,200 1,0003 (700) -1842% 1,100 1,089 - 3,100 651950 MINOR DATA PROCESSING EQUIPMENT 1 088 3,036 3,10026,100 (400) -1.51 652210 FOOD-LU OPERATING SUPPLIES 2 680 3,800 26,1003 - 100 -20.00% 13,905 26,500 28,534 - 400 ( ) 652490 FUEL&LUBRICANTS-I.S.F BILLINGS 242 4001,300 (2,500) -65.79% 652830 MICROFILM OROPERATING SUPPLIES&PROCESSING 204 500 ]400 6 3 800 6,372 4,700 652910 MINOR EQUIPMENT 10,478 548 4,700 8 200 1,000 13.89% 652920 OTHER OPE SOFTWARE UNDER 5500 16 4,700 - 5 00% 6,530 8,200 7,800 400 65299011BOOR OPERATING NS&SU 7,352 7,200 7,800 - _ CAO% 7,400 6,705 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 4,522 - 1 800 -5.41% 654210 DUES&MEMBERSHIPS 94 - _ 26,100 6.5290 52 592 26 100 /544,500 94,500 654310 TUITION 27,900 1,536,400 8,/00 EXPENSEc 29931 1450,000 /,199,337 654360 OTHER TRAINING/EDUCATIONAL /,222,231 Total Operating Expenses 19 Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget Expenditures(continued) IObject FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY 2005 FY2006 Services Proposed (Decrease) Change Capital Expenses 764110 AUTOS&TRUCKS 18,219 2,000 - - - - (2,000) -100.00% 764310 OFFICE FURNITURE 2,939 30,900 24,692 15,200 15,000 30,200 (700) -2.27% 764360 OFFICE EQUIPMENT 7,768 12,700 5,242 10,000 - 10,000 (2,700) -21.26% 764380 MICROFILM EQUIPMENT 51,787 16,900 - - - - (16,900) -100.00% 764900 DATA PROCESSING EQUIPMENT 155,505 53,600 55,398 250,600 - 250,600 197,000 367.54% 764950 SOFTWARE-GENERAL 73,853 31,800 28,499 40,300 - 40,300 8,500 26.73% Total Capital Expenses 310,071 147,900 113,831 316,100 15,000 331,100 183,200 123.87% Total Expenses Non-Court General Fund 6,207,854 6,929,800 6,500,616 7,521,700 45,300 7,567,000 637,200 9.20% Transfers 910010 TRANSFERS TO THE GENERAL FUND 13,584,034 9,754,000 15,510,236 11,049,300 - 11,049,300 1,295,300 13.28% 20 Clerk of the Board of County Commissioners Clerk to the Board Finance Minutes and and Records Accountin_ Clerk to the Board Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget Goals To pre-audit all accounting and finance related transactions of the Board of County Commissioners to ensure compliance with laws,ordinances,resolutions,and adopted policies;to account for all Board transactions in conformity with generally accepted accounting principles,to safeguard all County funds; to advise the Board of County Commissioners on finance and accounting matters and to maintain the BCC minutes and records. %of Total FY 05 Less Net Programs FTE's Personnel Costs Revenues Cost Finance and Accounting 35 89.74% 2,462,000 105,000 2,357,000 To enhance reporting of relevant financial information to managers, elected officials,and the general public on a timely basis. To further develop accounting policies and procedures regarding internal controls for cash receipts, cash disbursements,tangible personal property,etc. Minutes and Records 4 10.26% 394,100 - 394,100 Maintenance of BCC minutes and records. Subtotal 39 100.00% 2,856,100 105,000 2,751,100 Expanded Services: Finance and Accounting 0 0.00% - - - Minutes and Records 0 0.00% - - - Grand Total 39 100.00% 2,856,100 105,000 2,751,100 21 Clerk to the Board Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change Personal Services 2,077,909 2,387,000 2,208,000 2,503,0002,503,000 116,000 4.86% - Operating Expenses 324,822 324,600 325,500 336,100 Capital Expenses 336,100 11,500 3.54% 7,359 19,200 14,700 17,000 - 17,000 -2,200 11.46% Total 2,410,090 2,730,800 2,548,200 2,856,100 - 2,856,100 125,300 4.59% Revenues Fee Collections 63,754 54,000 53,500 51,200 - 51,200 (2,800) -5.19% Total Revenues 63,754 54,000 53,500 51,200 - 51,200 (2,800) -5.19% Permanent Positions 38.00 39.00 39.00 39.00 0.00 39.00 0.00 0.00% This budget includes the Finance and Accounting and Board Minutes and Records Departments. A comparison of this activities funding sources for FY 04and FY 05 are as follows: Current Expanded Source FY 05 FY 06 Services Total Investment Income(Board Funds) 101,000 105,000 - 105,000 Board Transfer 2,629,800 2,751,100 - 2,751,100 Total 2,730,800 2,856,100 - 2,856,100 Budget Highlights: Forecast 04/05: Expenditures are forecast to be$182,600 or approximately 6.69 percent less than appropriated. This variance is primarily attributed to personal services which is forecast to be$179,000 less than the appropriation and recognizes that the department was not fully staffed throughout the period. Current Forecast 05/06: The current forecast of the fiscal year 05/06 budget reflects an increase of$125,300,or 4.459 percent. The majority of this increase is contained within personal services which is increasing by$116,000 and recognizes the cost of living and merit increases adopted by the Board of County Commissioners. Operating expenses are increasing by$11,500 while capital outlay is decreasing by$2,200. Beginning in Fiscal Year 2004-2005,the cost of managing the Investment Portfolio will be netted against the investment earnings. The total cost for portfolio managment is currently programmed at$105,000. Expanded 04/05 There are no expanded positions programmed for this fiscal cycle. 22 Clerk to the Board Clerk of Courts Non-Court General Fund(011) Finance and Accounting Fiscal Year 2005-2006 Budget FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed Personal Services p (Decrease)6Change 1,877,376 2,175,400 2,030,000 2,282,100 2,2e2,100 106,700 4.90i Operating Expenses 177,780 157,000 176,100 165,400 - 165,400 8,400 5.35/ Capital Expenses, 7,359 16,700 12,200 14,500 14,500 (2,200) -13.17/ Total 2,062,515 2,349,100 2,218,300 2,462,000 - 2,462,000 112,900 4.81% Permanent Positions 34 35 35 35 0 35 - pop% Performance Measures: 2000 2001 2002 2003 2004 2005 2006 Actual Actual Actual _Actual Actual Forecast Forecast Number of vendor checks issued 32,061 45,669 47,109 50,156 53,145 55,800 59700 Number of payroll checks issued 37.503 39.903 45.907 50.425 52.100 54-700 56100 Total checks issued 69,564 85,572 93,016 100,581 105,245 110,500 115,800 Efficiency: 2000 2001 2002 2003 2004 2005 2006 Cost per check issued Actual Actual Actual Actual Actual Forecast Forecast $18.37 $17.31 $17.51 $18.23 $19.60 $20.08 $21.26 We have included these statistics for consistency. We are in the process of developing measures designed to provide the type of operating information required by GASB 44,"Economic Condition Reporting:the Statistical Section". 23 Clerk to the Board Clerk of Courts Non-Court General Fund(011) Finance and Accounting Fiscal Year 2005-2006 Budget I Object FY 2104 FY 2005 Forecast Currentandel P Total Increase) Percent Code Description Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change 311110 Finance&Accounting Personal Services 512100 REGULAR SALARIES 1,343,109 1,534,500 1,442,000 1,621,200 1,621,200 86,700 5.65% w 514100 OVERTIME 12,687 30,000 28,000 30,000 30,0000.00% - 521100 SOCIAL SECURITY MATCHING 98,613 119,700 112,500 126,300126,300 6,600 5.51% - 522100 RETIREMENT-REGULAR 102,841 119,000 113,800 155,900 - 155,900 36,900 31.01% 523150 LIFE&HEALTH AGGREGATE PREMIUM 309,364 357,200 320,000 339,500 339,500 (17,700) -4.96% 523160 LIFE PREMIUM 5,222 7,700 7,200 8,100 - 8,100 400 5.19% 524100 WORKER'S COMPENSATION-REGULAR 5,540 5,300 5,500 100 - 100 (5,200) -98.11% 525100 UNEMPLOYMENT COMPENSATION - 2,000 1,000 1,000 - 1,000 (1,000) -50.00% Total Personal Services 1,877,376 2,175,400 2,030,000 2282,100 - 2,282,100 106,700 4.90% Operating Expenses 631990 OTHER PROFESSIONAL FEES 639 500 400 500 - 500 0.00 634999 OTHER CONTRACTUAL SERVICES 60,332 50,000 45,000 47,000 - 47,000 (3,000) -6.00% 640200 MILEAGE REIMBURSEMENT-REGULAR 187 200 200 200 - 200 - 0.00 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L 8,395 8,000 7,800 8,000 - 8,000 - 0.00% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSIN - 300 300 300 - 300 - 0.00% 640410 MOTOR POOL RENTAL CHARGE 106 100 100 100 - 100 - 0.00% 641100 TELEPHONE-BASE COST 849 900 800 900 - 900 - 0.00% 641200 TELEPHONE-TOLL CALLS 1,766 2,600 2,100 2,500 - 2,500 (100) -3.85% 641210 FAX CHARGES 1,293 1,200 1,100 1,200 - 1,200 - 0.00% 641300 TELEPHONE-INSTALLATIONS - - - - - - - 0.00% 641400 TELEPHONE-DIRECT LINE 45 - - - - - - 0.00 641900 TELEPHONE-ALLOCATED 8,304 9,600 9,600 9,6009,600 - 0.00% - 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 12,690 9,000 12,500 12,500 - 12,500 3,500 38.89% 644600 RENT-EQUIPMENT 10,539 6,900 11,000 11,000 - 11,000 4,100 59.42% 644620 LEASE-EQUIPMENT 23,551 26,800 30,000 30,000 - 30,000 3,200 11.94% 646180 BUILDING R&M-I.S.F.BILLINGS 272 100 300 300 - 300 200 200.00% 646710 OFFICE EQUIPMENT R&M 1,752 2,000 1,500 1,700 - 1,700 (300) -15.00% 646910 DATA PROCESSING EQUIPMENTR&M - 200 1,100 1,100 - 1,100 900 450.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO- 6,665 6,500 6,000 6,200 - 6,200 (300) -4.62% 647230 MICROFICHE SERVICES(COM)OUTSIDE VEP 698 1,500 1,500 1,500 - 1,500 - 0.00% 648160 OTHER ADS 624 400 400 400 - 400 - 0.00% 649100 LEGAL ADVERTISING 1,080 - - - - - - 0.00% 649990 OTHER MISCELLANEOUS SERVICES 1,280 200 14,700 300 - 300 100 50.00% 651110 OFFICE SUPPLIES-GENERAL 21,929 17,000 17,200 17,200 - 17,200 200 1.18% 651210 COPYING CHARGES - 200 100 200 - 200 000"/ 651910 MINOR OFFICE EQUIPMENT 420 1,000 1,000 1,000 - 1,000 - 0.00% 651930 MINOR OFFICE FURNITURE - 100 100 100 - 100 000 651950 MINOR DATA PROCESSING EQUIPMENT 687 600 500 500 - 500 (100) -16.67% 652910 MINOR OPERATING EQUIPMENT - 100 100 100 - 100 - 0.00% 652920 COMPUTER SOFTWARE UNDER$500 109 400 200 400 - 400 - 0.00% 652990 OTHER OPERATING SUPPLIES - 400 300 400 - 400 - 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 2,838 3,000 3,000 3,000 - 3,000 - 0.00% 654210 DUES&MEMBERSHIPS 2,380 2,200 2,200 2200 - 2,200 - 000% 654360 OTHER TRAINING/EDUCATIONAL EXPENSE; 8,350 5,000 5,000 5,000 - 5,000 - 0.00% Total Operating Expenses 177,780 157,000 176,100 165,400 - 165,400 8,400 5.35% Capital Expenses 764310 OFFICE FURNITURE 538 700 700 700 - 700 - 0.00% 764360 OFFICE EQUIPMENT - 2,000 1,500 1,500 - 1,500 (500) -25.00% 764900 DATA PROCESSING EQUIPMENT 6,821 14,000 10,000 12,300 - 12,300 (1,700) -12.14% Total Capital Expenses 7,359 16,700 12,200 14,500 - 14,500 (2,200) -13.17 Total Finance and Accounting 2,062,515 2,349,100 2,218,300 2,462,000 - 2,462,000 112,900 4.81% 24 Clerk to the Board Clerk of Courts Non-Court General Fund(011) Board Minutes and Records Fiscal Year 2005-2006 Budget FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change Personal Services 200,530 211,600 178,000 220,900 - 220,900 9,300 4.40% Operating Expenses 147,029 167,600 160,100 170,700 - 170,700 3,100 1.85% Capital Expenses. - 2,500 2,500 2,500 - 2,500 - 0.00% Total 347,559 381,700 340,600 394,100 - 394,100 12,400 3.25% Permanent Positions 4 4 4 4 - 4 - 0.00% Performance Measures: 2000 2001 2002 2003 2004 2005 2006 Actual Actual Actual Actual Actual Forecast Forecast Number of Board Meetings 37 64 72 75 78 82 90 Number of pages 4,672 9,006 9,412 9,600 9,984 10,493 10,600 2000 2001 2002 2003 2004 2005 2006 Actual Actual Actual Actual Actual Forecast Forecast Cost per citizen $0.84 $0.87 $0.93 $1.11 $1.10 $1.03 $1.15 We have included these statistics for consistency. We are in the process of developing measures designed to provide the type of operating information required by GASB 44,"Economic Condition Reporting:the Statistical Section". 25 9Z %6!'S- (0087) OOZY S - OOZY ooS'£S 000 i c SSL'£9 SpJoaag pun satnurpyAmoy,vloi %00.5 00Z O0Z`b - OOZ`b 00017 000`17 5L0`5 ZSL19130'l 186117£ %68.8- (000'1) 000`117 - 000`I17 000'Z17 000`54 019`ZS Saad Snoamv-naponl 061714£ %00.OZ 000`1 000`9 - 000`9 000`L 000'S OLO`9 Sald00 Z44I b£ sp.maaf pun sainui)y p.mog Sniff a8uvu (asnalaaa) pasodo.b saawas, 9002 Ad SOOZ AJ p2png lanlay uoyduasap apor) I Juauad lasvaaaul laloluv a p p dxg maunn) lrnaaaod SOOZdd 60OZdd »a140 JaBpng 9002-SOU nazi lnas?.p sptoaag pun sainulfi pinog (7/0)pund jnlauap»nod-uoN sunup fo val.) prong ay;0/'Nal.J l Clerk to the Board Clerk of Courts Non-Court General Fund(011) Board Minutes and Records Fiscal Year 2005-2006 Budget IObject FY2004 FY200S Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311115 Board Minutes and Records Personal Services 512100 REGULAR SALARIES 146,153 146,600 122,000 154,800 - 154,800 8,200 5.59% 521100 SOCIAL SECURITY MATCHING 10,699 11,200 9,400 11,800 - 11,800 600 5.36% 522100 RETIREMENT-REGULAR 9,304 11,400 9,500 14,600 - 14,600 3,200 28.07% 523150 LIFE&HEALTH AGGREGATE PREMIUM 33,282 41,000 36,000 38,800 - 38,800 (2,200) -5.37% 523160 LIFE PREMIUM 471 700 600 800 - 800 100 14.29% 524100 WORKER'S COMPENSATION-REGULAR 621 500 400 100 - 100 (400) -80.00% 525100 UNEMPLOYMENT COMPENSATION - 200 100 - - - (200) -100.00% Total Personal Services 200,530 211,600 178,000 220,900 - 220,900 9,300 4.40% Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 132,203 146,000 145,300 152,000 - 152,000 6,000 4.11% 641200 TELEPHONE-TOLL CALLS 16 100 100 100 100 - 0.00% 641900 TELEPHONE-ALLOCATED 968 1,700 1,300 1,300 - 1,300 (400) -23.53% 641950 POSTAGE,FREIGHT&UPS 402 400 600 600 - 600 200 50.00% 644600 RENT-EQUIPMENT 2,231 2,500 2,300 2,400 - 2,400 (100) -4.00% 646180 BUILDING R&M-I.S.F.BILLINGS 35 200 200 200 - 200 - 0.00% 646710 OFFICE EQUIPMENT R&M 2,158 3,000 1,200 2,500 - 2,500 (500) -16.67% 646910 DATA PROCESSING EQUIPMENT R&M - 100 200 200 - 200 100 100.00% 647110 PRINTING&./ORBINDING-OUTSIDE VENDOR 30 2,000 100 100 - 100 (1,900) -95.00% 648110 LEGAL ADS 1,958 - 1,000 1,500 - 1,500 1,500 0.00% 651110 OFFICE SUPPLIES-GENERAL 6,400 7,000 3,500 5,000 - 5,000 (2,000) -28.57% 651210 COPYING CHARGES - 100 100 100 - 100 - 0.00% 651910 MINOR OFFICE EQUIPMENT - 500 400 500 - 500 - 0.00% 651930 MINOR OFFICE FURNITURE - 400 300 400 - 400 - 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT - 400 300 400 - 400 - 0.00% 652830 MICROFILM SUPPLIES&PROCESSING - 2,000 2,000 2,000 - 2,000 - 0.00% 652990 OTHER OPERATING SUPPLIES - 100 100 100 - 100 - 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 153 300 300 300 - 300 - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 475 800 800 1,000 - 1,000 200 25.00% Total Operating Expenses 147,029 167,600 160,100 170,700 - 170,700 3,100 1.85% Capital Expenses 764360 OFFICE EQUIPMENT - 1,000 1,000 1,000 - 1,000 - 0.00% 764900 DATA PROCESSING EQUIPMENT - 1,500 1,500 1,500 - 1,500 - 0.00% Total Capital Expenses - 2,500 2,500 2,500 - 2,500 - 0.00% Total Board Minutes&Records 347,559 381,700 340,600 394,100 - 394,100 12,400 3.25% 27 General Administration General Administration Clerk's Administration Clerk's Bookkee.in_ Internal Audit Records Management General Administration Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget Goals: To efficiently and effectively manage and direct the performance of the Clerk to the Board and the Clerk to the Courts legal and constitutional duties. %of Total FY 06 Less Net Programs: FTE'.r Personnel Costs Revenues Cost Clerk's Administration 5.0 20.79% 292,900 116,700 176,200 Clerk's Bookkeeping 6.0 24.95% 127,900 53,800 74,100 Internal Audit 5.0 20.79% 331,900 41,900 290,000 Records Management 8.05 33.47% 203,200 79,300 123,900 Subtotal 24.05 100.00% 955,900 291,700 664,200 Expanded Services: Administration 0.0 0.00% - - - Bookkeeping 0.0 0.00% - - - Internal Audit 0.0 0.00% - - - Grand Total 24.05 100.00% 955,900 291,700 664,200 28 General Administration Clerk of Courts Non-Court General Fund(011) Clerk of Courts Non-Court General Fund Fiscal Year 2005-2006 Budget I FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent I Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change 643,351 704,600 754,961 780,200 780,200 75,600 10.73% PersonaleServicese - 167,600 5,100 3.14% Operating Expenses 208,705 162,500 135,221 167,6008,100 -60.87% Capital Expenses 3,841 20,700 5,418 8,100 955,9001 (12,600)2, 00 7.67%8 Total 855,897 887,800 895,601 955,900 Revenues8,210,500 631,600 8.33% Investment Income(Board Funds) 9,144,623 7,578,900 8,000,000 8,210,500 InvestmentIncome 167,700 275,000 150,000 150,000 150,000 (125,000) -45.45% Clerk Funds Total Revenues 9,312,323 7,853,900 8,150,000 8,360,500 - 8,360,500 506,600 6.45% Permanent Positions 24.05 24.05 24.05 24.05 0.00 24.05 0.00 0.00% This budget includes the Administrative Offices of the Clerks operations including Purchasing,Human Resources and Records Management along with the Internal Audit Department and the Clerk's Bookkeeping function. A comparison of this activity's funding sources for FY 04 and FY 05 are as follows: Current Expanded Source FY 05 FY 06 Services Total Clerk Fees 293,000 291,700 - 291,700 Board Transfer 594,800 664,200 - 664,200 Total 887,800 955,900 - 955,900 Budget Hiehliehts: Forecast 04/05: Based on historical trends and current spending patterns total expenditures are forecast to be$12,887 or 1.45 percent more than the fiscal year 04/05 appropriation. This difference is limited to personal services and reflects certain mid-year adjustments made by the department. Investment Income is expected to exceed budget by approximately$296,100. Current Forecast 05/06: Current expenditures are expected to increase by approximately$68,100 or 7.67 percent when compared to the prior fiscal cycle. Personal services accounts for$75,600 of this amount and reflects the cost of living and merit adjustments recommended by the Board of County Commissioners. Operating expenses are programmed to increase by$5,100 and capital outlay is expected to decrease by$12,600. Expanded Services 05/06: There are no expanded positions programmed for the 05/06 fiscal cycle. 29 General Administration Clerk of Courts Non-Court General Fund(011) Clerk's Administration Fiscal Year 2005-2006 Budget FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change Personal Services 183,369 188,200 236,587 196,900 - 196,900 8,700 4.62% Operating Expenses 133,925 90,700 68,674 89,800 - 89,800 (900) -0.99% Capital Expenses 1,447 6,300 2,808 6,200 - 6,200 (100) -1.59% Total 318,74] 285,200 308,069 292,900 - 292,900 7,700 1.70% Permanent Positions 13.05 13.05 13.05 13.05 0.00 13.05 - 0.00% Performance Measures: 2004 2005 2006 Actual Forecast Forecast Cost per citizen $1.05 $0.93 $0.85 Note:Revision 7 to Article V of the State Constitution was implemented during fiscal year 2004. We have included these statistics for consistency. We are in the process of developing measures designed to provide the type of operating information required by GASB 44,"Economic Condition Reporting:the Statistical Section". 30 General Administration Clerk of Courts Non-Court General Fund(011) Clerk's Administration Fiscal Year 2005-2006 Budget Revenues IObject FY2003 FY2004 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY2004 FY2005 Service Proposed (Decrease) Change I 311111 Clerk's Administration 341442 COPIES 93 - 100 100 - 100 100 0.00% 341490 MISCELLANEOUS FEES 502 - 600 600 - 600 600 0.00% 341730 RETURNED CHECK FEE 13,194 - 2,500 2,000 - 2,000 2,000 0.00% 341910 ADMINISTRATIVE SERVICES 27,339 - 40,200 38,000 - 38,000 38,000 0.00% 348429 MISCELLANEOUS CHARGES - - 3,000 2,000 - 2,000 2,000 0.00% 361170 INTEREST-SBA - 433,300 220,000 250,000 - 250,000 (183,300) -42.30% 361180 INVESTMENT INCOME 9,256,224 8,198,300 11,557,600 9,500,000 - 9,500,000 1,301,700 15.88% 361310 INTEREST-CLERK REGISTRY FUNDS 156,441 150,000 75,000 90,000 - 90,000 (60,000) -40.00% Total Clerk's Administration 9,453,793 8,781,600 11,899,000 9,882,700 - 9,882,700 1,101,100 12.54% 31 General Administration Clerk of Courts Non-Court General Fund(011) Clerk's Administration Expenditures Fiscal Year 2005-2006 Budget I FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent I odct Code Description Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change I 311111 Clerk's Administration Persona!Services _ 44,200 2,500 6.00% 511100 SALARIES-ELECTED OFFICIALS 42,112.94 41,700 43,276 44,ZW 93,988.89 97,300 95,975 103,500 103,500 6,200 6.37% 512100 REGULAR SALARIES _ _ _ - 0.00% 514100 OVERTIME 393.47 - - 11,300 700 6.60% 9,665.93 10,600 10,679 11,300 521100 SOCIAL SECURITY MATCHING2% 6. 2,100 29 522100 RETIREMENT-REGULAR 7,752.16 7,800 76,082 9,900 9,900 7,600 ,00 26.92% 522500 RETIREMENT-ELECTED OFFICALS 6,402.09 6,600 6,771 7,600 _ (1,000) -13.60%1- 523150 LIFE&HEALTH AGGREGATE PREMIUM 21,728.07 22,800 2,303 19,70019,700700 _ 0.00% 523160 LIFE PREMIUM 383.04 700 698 700 - - (700) _100.00% 524100 WORKER'S COMPENSATION-REGULAR 942.27 700 803 - - - 0 00� - 525100 UNEMPLOYMENT COMPENSATION _ 196,900 8,700 4.62% Total Personal Services 183,369 188,200 236,587 196,900 Operating Expenses9 - 0.00% 10,800 - 0.00% - 631100 LEGAL FEES 35,717 10,800 15,685 10,800 - - - 631990 OTHER PROFESSIONAL FEES _ 1g 500 100 0.54 634999 OTHER CONTRACTUAL SERVICES 61,955 18,400 7,843 18,500 3,400 100 0.54% 640300 OUT OF COUNTY -PROFESSIONAL L 3,128 3,300 2,483 3,400900 _ 0.03% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSIN (16) 900 697 900 400 349 400 400 0.00% 640390 PER DIEM-OTHER CHARGES 121 640400 MOTOR POOL MILEAGE CHARGES400 283 300 300 (100) -25.00% - 1,000 (100) -9.09% 640410 MOTOR POOL RENTAL CHARGE 50 1,100 871 1,000 147 2,400 697 2,400 2,400 0.00% 641100 TELEPHONE-BASE COST 1 700 _ 0.00 641200 TELEPHONE-TOLL CALLS 351 1,700 523 1,700 641210 FAX CHARGES 400 1,000 388 1,500 1,500 500 50.00% 1,000 1,000 0.00% 288 641300 TELEPHONE-INSTALLATIONS - 1,000 - % 641400 TELEPHONE-DIRECT LINE 112 1,000 288 1,000 1,000 - 0.000.00% - - 641600 TELEPHONE-EXTRAS 54 3,053 3,500 2,745 5,000 5,000 1,500 42.86% 641900 TELEPHONE-ALLOCATED 100 100 2.50% 644600 RENT-EQUIPMENT 641950 POSTAGE,FREIGHT&UPS 1,223 4,000 3,486 4,100 - q 807 3,000 1,089 3,000 - 3,000 0.00% - 0.00% 644620 LEASE-EQUIPMENT 1,391 3,500 1,525 3,500 _ 3,500 400 - 0.00% - 645260 AUTO INSURANCE - 400 349 400 100 (100) -50.00% 646180 BUII.DINGR&M-I.S.F.BII,LINGS 645490 EMPLOYEE NOTARY BONDS - 200 65 100 - 1,578 3,000 87 2,000 - 2,000 (1,000) -33.33% 300 300 0.00% 646430 FLEET MAINTENANCE ISF-LABOR&OVERI 365 - 1,002 300 261 200 - 200 100 100.00% 646440 FLEET MAINTENANCE I.S.F.-PARTS 96 100 _ 300 100 50.00% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SI 115 200 305 300 2,000 (500) -20.00% 646710 OFFICE EQUIPMENT R&M 380 2,500 523 2,000 646910 DATA PROCESSING EQUIPMENT R&M 300 700 784 900 - 900 200 28.57% 700 0.00 647110 PRINTING&/OR BINDING-OUTSIDE VENDO: 459 700 523 700 100 (100) _50.00% 647230 MICROFICHE SERVICES(COM)OUTSIDE VEP - 200 87 100 - 648160 OTHER ADS 1,119 500 514 500 - 500 0.00% - 200 - 0.00% 649100 LEGAL ADVERTISING - 200 152 200 5,537 2,400 9,150 2,400 - 2,400 0.00% 649930 CREDIT CARD DISCOUNT FEE 200 - 0.00 649990 OTHER MISCELLANEOUS SERVICES 525 200 784 200 - 3,202 4,000 5,664 5,100 - 5,100 1,100 27.50% 651110 OFFICE SUPPLIES-GENERAL 100 (100) -50.00% 651210 COPYING CHARGES 1 200 65 100 - ` 651910 MINOR OFFICE EQUIPMENT 202 2,500 218 2,5002,500 0.00% 651930 MINOR OFFICE FURNITURE 4,412 6,000 871 3,000 - 3,000 (3,000) -50.00% 651950 MINOR DATA PROCESSING EQUIPMENT 431 400 283 300 - 300 (100) -25.00% 1,088 1,100 1,089 1,000 - 1,000 (100) -9.09% 652210 FOOD-OPERATING SUPPLIES 300 100 50.00 13 200 148 200 200 0.00% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS 387 200 436 300 - - 652920 COMPUTER SOFTWARE UNDER$500 200 - 0.00% 652990 OTHER OPERATING SUPPLIES 16 200 148 200 - 2,500 0.00 ` 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 3,239 2,500 1,394 2,500 4,100 100 2.50% 654210 DUES&MEMBERSHIPS 981 4,000 3,486 4,100 - 94 - - - 0.00% 654310 TUITION 1,700 - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 883 1,700 1,046 1,700 89 700 (900) 0 00 Total Operating Expense 133,925 90,700 68,674 89,800 - Capital Expense5,000 - 5,000 - 0.00% 764360 OFFICE EQUIPMENT - 5,000 1,167 - 764900 DATA PROCESSING EQUIPMENT 1,447 900 1,167 900 900 0.00% 400 474 300 - 300 (100) -25.00% 764950 SOFTWARE-GENERAL - - 6,200 (100) 100.00% Total Capital Expense 1,447 6,300 2,808 6,200 318,741 285,200 308,069 292,900 - 292,900 7,700 2.70% 32 General Administration Clerk of Courts Non-Court General Fund(011) Clerk's Bookkeeping Fiscal Year 2005-2006 Budget FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent I I Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change 98,187 109,700 113,981 115,200 115,200 5,500 5.01% PersonaleServices - 12,000 (1,000) -7.69% Operating Expenses 14,616 13,000 13,310 12,000 - 700 (1,900) -73.08 Toopilal TExpenses 1,872 2,600 700 114,675 125,300 127,291 127,900 - 127,900 2,600 2.08% tal Permanent Positions 6.00 6.00 6.00 6.00 0.00 6.00 0.00 0.00% Performance Measures: 2004 2005 2006 Actual Forecast Forecast Cost per citizen $0.36 $0.39 $0.37 Note:Revision 7 to Article V of the State Constitution was implemented during fiscal year 2004. We have included these statistics for consistency. We are in the process of developing measures designed to provide the type of operating information required by GASB 44,"Economic Condition Reporting:the Statistical Section". • 33 • General Administration Clerk of Courts Non-Court General Fund(011) Clerk's Bookkeeping Fiscal Year 2005-2006 Budget IObject FY 2004 FY2005 Forecast Current Expanded Total Increase/ Percent Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311114 Clerk's Bookkeeping Personal Services _ 80,600 4,800 6.33% 512100 REGULAR SALARIES 66,285 75,800 78,897 80,600600 (100) -14.29% 514100 OVERTIME 204 700 698 600 - 4,769 5,900 6,109 6,200 6,200 300 5.08% 521100 SOCIAL SECURITY MATCHING 7 700 1,700 28.33 522100 RETIREMENT-REGULAR 4,903 6,000 6,179 7,700 - 19,700 (900) 8.33% 523150 LIFE&HEALTH AGGREGATE PREMIUM 21,272 20,600 21,400 19,700_ - (30_0) -100.00%0.00% 523160 LIFE PREMIUM 259 400 419 400 400_ 524100 WORKER'S COMPENSATION-REGULAR 274 300 279 - - - 0.00% - 525100 UNEMPLOYMENT COMPENSATION 221 Total Personal Services 98,187 109,700 113,981 115,200 - 115,200 5,500 5.01% Operating Expenses _ 100 - 0.00% 634999 OTHER CONTRACTUAL SERVICES 51 100 110 100 55 - - 0.00% - 640200 MILEAGE REIMBURSEMENT-REGULAR 16 300 (200) -00.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL L - 500 438 300 - 378 - 55 - - 0.00% 640390 PER DIEM-OTHER CHARGES 300 (200) -40.00% 641200 TELEPHONE-TOLL CALLS 13 500 110 300 1 200 (500) -29.41% 641900 TELEPHONE-ALLOCATED 676 1,700 602 1,200 - 641950 POSTAGE,FREIGHT&UPS 6,695 2,500 5,203 3,200 - 3,200 700 28.00% 2 000 (800) -28.57% 644620 LEASE-EQUIPMENT - 2,800 657 2,000 - 290 300 164 300 - 300 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 1,000 (1,400) -58.33% 646710 OFFICE EQUIPMENT R&M 1,291 2,400 438 1,000 - 646910 DATA PROCESSING EQUIPMENT R&M - - 438 300 - 300 300 0.00% 200 0.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO: 706 200 274 200 - _ (500) -100.00% 647230 MICROFICHE SERVICES(COM)OUTSIDE VE? 786 500 438100 100 0.00% 648160 OTHER ADS - - 110 100 - 651110 OFFICE SUPPLIES-GENERAL 3,698 1,500 4,163 3,000 - 3,000 1,500 100.00% 16 - 55 - - 0.00% 654210 DUES&MEMBERSHIPS 12,000 (1,000) -7.69% Total Operating Expenses 14,616 13,000 13,310 12,000 - Capital Expenses _ - - (2,100) -100.00% 764360 OFFICE EQUIPMENT 949 2,100 - 764900 DATA PROCESSING EQUIPMENT 923 500 - 700 - 700 200 40.00% Total Capital Expenses 1,872 2,600 - 700 - 700 (1,900) -73.08% Total Clerk's Bookkeeping 114,675 125,300 127,291 127,900 - 127,900 2,600 2.08% 34 General Adninistration Clerk of Courts Non-Court General Fund(011) Internal Audit Fiscal Year 2005-2006 Budget FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change Personal Services 226,512 256,300 253,224 309,300 - 309,300 53,000 20.68% Operating Expenses 14,172 15,400 16,004 21,400 - 21,400 6,000 38.96% Capital Expenses 522 4,400 2,610 1,200 - 1,200 (3,200) -72.73% Total 241,206 276,100 271,838 331,900 - 331,900 55,800 20.21% Permanent Positions 5.00 5.00 5.00 5.00 0.00 5.00 0.00 0.00% Performance Measures: 2004 2005 2006 Actual Forecast Forecast Cost per citizen $0.76 $0.87 $1.00 Note:Revision 7 to Article V of the State Constitution was implemented during fiscal year 2004. We have included these statistics for consistency. We are in the process of developing measures designed to provide the type of operating information required by GASB 44,"Economic Condition Reporting:the Statistical Section". 35 General Adninistration Clerk of Courts Non-Court General Fund(011) Internal Audit Fiscal Year 2005-2006 Budget I Object FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent I Description Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change 311190 Internal Audit Personal Services 512100 REGULAR SALARIES 170,961 189,000 188,973 228,200 - 228,200 39,200 20.74% 521100 SOCIAL SECURITY MATCHING 12,644 14,500 14,488 17,500 - 17,500 3,000 20.69% 522100 RETIREMENT-REGULAR 13,341 14,800 14,628 21,900 - 21,900 7,100 47.97% 523150 LIFE&HEALTH AGGREGATE PREMIUM 25,528 35,700 32,195 38,900 - 38,900 3,200 8.96% 523160 LIFE PREMIUM 693 900 980 1,100 - 1,100 200 22.22% 524100 WORKER'S COMPENSATION-REGULAR 716 700 560 100 - 100 (600) -85.71% 525100 UNEMPLOYMENT COMPENSATION 2,628 700 1,400 1,600 - 1,600 900 128.57% Total Personal Services 226,512 256,300 253,224 309,300 - 309,300 53,000 20.68% Operating Expenses _ 634999 OTHER CONTRACTUAL SERVICES 211 200 226 200 - 200 0.00% 640200 MILEAGE REIMBURSEMENT-REGULAR 97 200 226 200 - 200 - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL C 4,070 4,600 4,907 5,300 - 5,300 700 15.22% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSIN - 100 75 100 - 100 - 0.00% 640410 MOTOR POOL RENTAL CHARGE - 100 75 100 - 100 - 0.00% 641100 TELEPHONE-BASE COST 30 - - 1,500 - 1,500 1,500 0.00% 641200 TELEPHONE-TOLL CALLS 3 - 75 100 - 100 100 0.00% 641900 TELEPHONE-ALLOCATED 1,081 1,700 1,283 2,400 - 2,400 700 41.18% 641950 POSTAGE,FREIGHT&UPS 81 100 75 100 - 100 - 0.00% 644600 RENT-EQUIPMENT 442 1,200 906 1,500 - 1,500 300 25.00% 646180 BUILDING R&M ISE BILLINGS 53 - 151 1,500 - 1,500 1,500 0.00% 646910 DATA PROCESSING EQUIPMENT R&M - 100 377 200 - 200 100 100.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO: 45 100 75 100 - 100 - 0.00% 648160 OTHER ADS 1,051 100 75 100 - 100 - 0.00% 651110 OFFICE SUPPLIES-GENERAL 1,211 700 1,510 1,600 - 1,600 900 128.57% 651950 MINOR DATA PROCESSING EQUIPMENT 505 400 - - - - (400) -100.00% 652920 COMPUTER SOFTWARE UNDER$500 132 300 302 200 - 200 (100) -33.33% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 79 200 226 200 - 200 - 0.00% 654210 DUES&MEMBERSHIPS 1,042 1,000 755 1,100 - 1,100 100 10.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES. 4,039 4,300 4,680 4,900 - 4,900 600 13.95% Total Operating Expenses 14,172 15,400 16,004 21,400 - 21,400 6,000 38.96% Capi tal Expenses 764310 OFFICE FURNITURE - 1,000 - - - - (1,000) -100.00% 764900 DATA PROCESSING EQUIPMENT 522 3,400 2,610 1,200 - 1,200 (2,200) -64.71% Tout Capital Expenses 522 4,400 2,610 1,200 - 1,200 (3,200) -72.73% Total Internal Audit 241,206 276,100 271,838 331,900 - 331,900 55,800 20.21% 36 General Adninistration Clerk of Courts Non-Court General Fund(011) Records Management Fiscal Year 2005-2006 Budget FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change Personal Services 135,283 150,400 151,169 158,800 - 158,800 8,400 5.59% Operating Expenses 45,991 43,400 37,232 44,400 - 44,400 1,000 2.30% Capital Expenses - 7,400 - - - - (7,400) -100.00% Total 181,274 201,200 188,401 203,200 - 203,200 2,000 0.99% Permanent Positions 8.05 8.05 8.05 8.05 0.00 8.05 0.00 0.00% Performance Measures: 2004 2005 2006 Actual Forecast Forecast Cost per citizen $0.57 $0.57 $0.59 Note:Revision 7 to Article V of the State Constitution was implemented during fiscal year 2004. We have included these statistics for consistency. We are in the process of developing measures designed to provide the type of operating information required by GASB 44,"Economic Condition Reporting:the Statistical Section". • 37 General Adninistration Clerk of Courts Non-Court General Fund(011) Records Management Fiscal Year 2005-2006 Budget IObject FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311920 Records Management Personal Services 512100 REGULAR SALARIES 92,545 97,200 99,986 103,500 - 103,500 6,300 6.48% 514100 OVERTIME 3,663 8,400 6,293 8,500 - 8,500 100 1.19% 521100 SOCIAL SECURITY MATCHING 7,007 8,000 8,146 8,600 - 8,600 600 7.50% 522100 RETIREMENT-REGULAR 7,113 8,200 8,216 10,600 - 10,600 2,400 29.27% 523150 LIFE&HEALTH AGGREGATE PREMIUM 24,177 27,800 27,269 26,400 - 26,400 (1,400) -5.04% 523160 LIFE PREMIUM 373 500 489 500 - 500 - 0.00% 524100 WORKER'S COMPENSATION-REGULAR 389 300 420 400 - 400 100 33.33% 525100 UNEMPLOYMENT COMPENSATION 16 - 350 300 - 300 300 0.00% Total Personal Services 135,283 150,400 151,169 158,800 - 158,800 8,400 5.59% Operating Expenses _ 631100 LEGAL FEES - 700 - 700 700 0.00% 634999 OTHER CONTRACTUAL SERVICES 3,485 3,100 5,446 3,100 - 3,100 - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL E 42 100 - 100 - 100 - 0.00% - 640410 MOTOR POOL RENTAL CHARGE - - - - - - 0.00% 641200 TELEPHONE-TOLL CALLS 4 300 - 300 - 300 - 0.00% 641900 TELEPHONE-ALLOCATED 733 1,100 769 1,500 - 1,500 400 36.36% 641950 POSTAGE,FREIGHT&UPS 352 400 320 200 - 200 (200) -50.00% 644600 RENT-EQUIPMENT 925 2,000 1,282 2,000 - 2,000 - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS - 200 - 200 - 200 - 0.00% 646420 AUTO&TRUCKS-TIRES&BATTERIES - 400 513 300 - 300 (100) -25.00% 646710 OFFICE EQUIPMENT R&M 24,623 26,800 16,019 26,800 - 26,800 - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M - - 67 800 - 800 800 0.00% 648160 OTHER ADS 323 100 - 100 - 100 - 0.00% 651110 OFFICE SUPPLIES-GENERAL 4,334 1,700 1,282 1,700 - 1,700 - 0.00% 651910 MINOR OFFICE EQUIPMENT 221 400 - 400 - 400 - 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 172 100 - 100 - 100 - 0.00% 652830 MICROFILM SUPPLIES&PROCESSING 10,713 6,000 11,534 6,100 - 6,100 100 1.67% 1 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 64 - - - - - - 0.00% Total Operating Expenses 45,991 43,400 37,232 44,400 - 44,400 1,000 2.30% Capital Expenses 764110 AUTOS AND TRUCKS - 2,000 - - - - (2,000) -100.00% 764310 OFFICE FURNITURE - 500 - - - - (500) -100.00% 764380 MICROFILM EQUIPMENT - 4,900 - - - - (4,900) -100.00% Total Capital Expenses - 7,400 - - - - (7,400) -100.00% Total Records Management 181,274 201,200 188,4111 203,200 - 203,200 Z000 0.99% I 38 Clerk of the Circuit Court Clerk of the Circuit Court Circuit Circuit SAVE Circuit Juvenile Civil Felon Pro_ram Probate Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget Goals: To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court records and in providing responsible service to the judiciary,the legal community,and the public. l %of Total FY 05 Less Net Programs: FTE's Personnel Costs Revenues Cost Circuit Civil 25.20 40.55% 28,800I 28,800 - Circuit Felony 22.82 36.72% 20,400 - 20,400 SAVE 1.00 1.61% 62,700 62,700 - 2.00 3.22% 13,700 - 13,700 Jury Circuit Probate 7.05 11.34% 16,000 - 16,000 Circuit Juvenile 4.08 6.56% 9,800 - 9,800 Subtotal 62.15 100.00% 151,400 62,700 88,700 Expanded Services: Circuit Civil 1.45 2.24% 7,100 - 7,100 Circuit Felony 1.24 1.91% 5,300 - 5,300 0.00 0.00% - SAVE 0.00 0.00% - - Jury Circuit Probate 0.00 0.00% - - - Circuit Juvenile 0.00 0.00% - - - Grand Total 64.84 4.15% 163,800 62,700 101,100 1 39 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change Personal Services 33,532 58,600 50,900 59,200 - 59,200 600 1.02% Operating Expenses 51,034 80,600 73,520 80,600 4,300 84,900 4,300 5.33% Capital Expenses 0 19,000 16,500 11,600 8,100 19,700 700 3.68% Total 84,566 158,200 140,920 151,400 12,400 163,800 5,600 3.54% Revenue Fee Collections 4,760 5,200 5,500 5,300 - 5,300 100 1.92% Total Revenue 4,760 5,200 5,500 5,300 - 5,300 100 1.92% Permanent Positions 57.21 62.15 62.15 62.15 2.69 64.84 2.69 4.33% This budget reflects the County obligated expenses of Circuit Civil,Felony,SAVE,Jury Management,Probate,and Juvenile. A comparison of this activity's funding sources for FY 04 and FY 05 are as follows: Current Expanded Source FY 05 FY 05 Services Total Clerk Fees 62,200 62,700 - 62,700 Board Transfer 96,000 88,700 12,400 101,100 Total 158,200 151,400 12,400 163,800 Budjet Hiihliihts: Forecast 04/05: Based on historical trends and current year spending patterns,total expenditures are forecast to be$17,280 less than budgeted. This represents approximatley 10.92 percent of the total budget. The majority of the difference is within the personal service appropriation unit which is expected to be approximately$7,700 less that budget. Operating expenses are forecast to be approximately$7,080 less than budget while capital outlay is forecast to be$2,500 less than budget. Current Forecast 05/06: The cost for current services decreased by$6,800 or 4.3 percent when compared to the prior year appropriation. The difference is primarily attributable to a$7,400 decrease in capital outlay. Expanded Services 05/06 Expanded level positions include 2.69 FTE's. There is no personal service cost borne by the Board for these positions. The only cost included is for modifications to workstations related to the expanded FTE's. 40 1 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Circuit Civil Fiscal Year 2005-2006 Budget IObject FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311211 Circuit Civil Operating Expenses 641100 TELEPHONE-BASE COST 118 300 400 300 500 800 500 166.67% 641200 TELEPHONE-TOLL CALLS 364 2,100 2,100 2,100 200 2,300 200 9.52% 641900 TELEPHONE-ALLOCATED 4,869 7,400 7,400 7,500 500 8,000 600 8.11% 644600 RENT-EQUIPMENT 8,644 6,200 8,000 9,300 - 9,300 3,100 50.00% 644620 LEASE-EQUIPMENT 420 400 400 400 - 400 - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 1,021 1,800 1,900 1,200 1,200 2,400 600 33.33% 646710 OFFICE EQUIPMENT R&M 5,156 4,600 4,600 4,700 - 4,700 100 2.17% 651910 MINOR OFFICE EQUIPMENT 343 1,200 1,200 1,200 - 1,200 - 0.00% 651930 MINOR OFFICE FURNITURE 51 900 900 900 - 900 - 0.00% Total Operating Expenses 20,986 24,900 26,900 27,600 2,400 30,000 5,100 20.48% Capital Expenses 1 764310 OFFICE FURNITURE - 5,300 5,300 1,200 4,700 5,900 600 11.32% 764360 OFFICE EQUIPMENT - - - - - - - 0.00% Total Capital Expenses - 5,300 5,300 1,200 4,700 5,900 600 100.00% Total Circuit Civil 20,986 30,200 32,200 28,800 7,100 35,900 5,700 18.87% 41 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Circuit Felony Fiscal Year 2005-2006 Budget Object FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent 1 IChange Code Description Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) 311213 Circuit Felony Operating Expenses 200 200 100 300 100 50.00% 641100 TELEPHONE-BASE COST - 200 641200 TELEPHONE-TOLL CALLS 92 1,600 1,600 1,400 100 1,500 (100) -6.25% 5,900 5 4,455 ,900 600 -10.17% 641900 TELEPHONE-ALLOCATED5,000 300 5,300 ( ) 644600 RENT-EQUIPMENT 2,874 4,600 5,100 6,800 6,800 2,200 47.83% - 646180 BUILDING R&M-I.S.F.BILLINGS 197 2,300 1,400 900 1,400 2,300 0.00% 0.00% 1,747 3,200 3,200 3,200 3,200 646710 OFFICE EQUIPMENT R&M - 900 900 - 900 - 0.00% 651910 MINOR OFFICE EQUIPMENT 311 900 1,023 1,200 1,200 1,100 1,100 (100) -8.33% T t al MINOR OFFICE FURNITURE 7.54% Total Operating Expenses 10,699 19,900 19,500 19,500 1,900 21,400 1,500 Capital Expenses 900 3,400 4,300 100 2.38% 764310 OFFICE FURNITURE - 4,200 4,200 Total Capital Expenses - 4,200 4,200 900 3,400 4,300 100 2.38% Total Circuit Felony 10,699 24,100 23,700 20,400 5,300 25,700 1,600 6.64% • 42 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Support,Alimony,Visitation,and Enforcement Fiscal Year 2005-2006 Budget IObject FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent 1 Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311214 SAVE -9.09% 341721 SAVE REGISTRATION FEES 2,585 2,200 1,800 2,000 - 2,000 (200) 341722 RENEWAL REGISTRATION 1,825 1,500 3,500 2,500 - 2,500 1,000 66.67% 341723 COURT ORDER FEES 350 1,500 200 800 - 800 (700) -46,67% - 0.00% 341762 COURT ATTENDANCE FEES - - - .. -5,300 100 0. 0 Total SAVE 4,760 5,200 5,500 5,300 - 43 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Support,Alimony,Visitation,and Enforcement Fiscal Year 2005-2006 Budget IObject FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY 2005 FY2006 Services Proposed (Decrease) Change 311214 SAVE Personal Services 512100 REGULAR SALARIES 24,221 40,000 35,000 42,000 - 42,000 2,000 5.00% 514100 OVERTIME 59 - - - - - - 0.00% 521100 SOCIAL SECURITY MATCHING 1,765 3,100 2,700 3,200 - 3,200 100 3.23% 522100 RETIREMENT-REGULAR 1,793 3,400 2,700 4,000 - 4,000 600 17.65% 523150 LIFE&HEALTH AGGREGATE PREMIUM 5,495 11,800 10,200 9,700 - 9,700 (2,100) -17.80% 523160 LIFE PREMIUM 98 200 200 200 - 200 - 0.00% 524100 WORKER'S COMPENSATION-REGULAR 101 100 100 100 - 100 - 0.00% 33,532 58,600 50,900 59,200 - 59,200 600 1.02% Operating Expenses 641200 TELEPHONE-TOLL CALLS 44 100 75 100 - 100 - 0.00% 641900 TELEPHONE-ALLOCATED 968 500 714 500 - 500 - 0.00% 641950 POSTAGE,FREIGHT&UPS 474 400 150 300 - 300 (100) -25.00% 646180 BUILDING R&M-I.S.F.BILLINGS 413 100 100 100 - 100 - 0.00% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO, 166 200 206 200 - 200 - 0.00% 651110 OFFICE SUPPLIES-GENERAL - 300 200 300 - 300 - 0.00% 651910 MINOR OFFICE EQUIPMENT - 200 200 200 - 200 - 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS - 200 100 200 - 200 - 0.00% 654210 DUES&MEMBERSHIPS 25 100 100 100 - 100 - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES - 500 300 500 - 500 - 0.00% Total Operating Expenses 2,090 2,600 2,145 2,500 - 2,500 (100) -3.85% Capital Expenses - 764360 OFFICE EQUIPMENT - 500 500 500 - 500 0.00% 764900 DATA PROCESSING EQUIPMENT - 500 500 500 - 500 - 0.00% Total Capital Expenses - 1,000 1,000 1,000 - 1,000 - 0.00% Total SAVE 35,622 62,200 54,045 62,700 - 62,700 500 0.80% • 44 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Jury Management Fiscal Year 2005-2006 Budget IObject FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311216 Jury Management Operating Expenses _ 400 400 0.00% 641200 TELEPHONE-TOLL CALLS - - 150 400 641400 TELEPHONE-DIRECT LINE 4,413 9,000 4,500 7,500 - 7,500 (1,500) -16.67% 300 - 0.00 641600 TELEPHONE-EXTRAS - 641900 TELEPHONE-ALLOCATED 300 300 300 - 172 1,100 175 200 - 200 (900) -81.82% - 0.00% 644600 RENT-EQUIPMENT 1,245 1,500 1,500 1,500 - 1,500- 500 0.00% 646180 BUILDING R&M-I.S.F. 3 500 500 500 S.F.BILLINGS 300 - 651910 MINOR OFFICE EQUIPMENT 0.00 646710 OFFICE EQUIPMENT R&M - 300 300 300 - 200 200 200 - 200 0.00% - 300 - 0.00% 651930 MINOR OFFICE FURNITURE - 300 300 300 - Total Operating Expenses 5,883 13,200 7,925 11,200 - 11,200 (2,000) -15.15% Capital Expenses _ 2,500 - 0.00% 764310 OFFICE FURNITURE - 2,500 2,500 2,500 Total Capital Expenses 2,500 2,500 2,500 - 2,500 0.00% Total Jury Management 5,883 15,700 10,425 13,700 - 13,700 (2,000) -12.74% 45 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Circuit Probate Fiscal Year 2005-2006 Budget Object FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent I I Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311218 Circuit Probate Operating Expense 641100 TELEPHONE-BASE COST - 200 300 300 - 300 100 50.00% 641200 TELEPHONE-TOLL CALLS 58 800 500 800 - 800 0.00% 641900 TELEPHONE-ALLOCATED 1,406 2,800 1,500 2,000 - 2,000 (800) -28.57% 644600 RENT-EQUIPMENT 2,828 2,900 2,850 3,000 - 3,000 100 3.45% 646180 BUILDING R&M-I.S.F.BILLINGS - 500 500 500 - 500 0.00% 646710 OFFICE EQUIPMENT R&M 1,881 2,500 2,500 3,000 - 3,000 500 20.00% 700 - 700 - 700 0.00% 651910 MINOR OFFICE EQUIPMENT 50 700 - 0.00% 651930 MINOR OFFICE FURNITURE - 700 - 700 - Total Operating Expenses 6,223 11,100 8,150 11,000 - 11,000 (100) -0.90% Capital Expenses - 5,000 - 0.00% 764310 OFFICE FURNITURE - 5,000 2,500 5,000 Total Capital Expenses - 5,000 2,500 5,000 - 5,000 100.00% Total Circuit Probate 6,223 16,100 10,650 16,000 - 16,000 (100) -0.62% • 46 Lt. %t07- Nor) 008'6 - 008'6 006'6 006'6 £S!'S alwannp;Main luJol %00'0 - 000`1 - 000'1 000`1 000`1 - sasuadxfl leude01elol %00'0 - 000`1 - 000`1 000`1 000`1 - 31110IL1N1f13331330 01£49L sasuadx3 ISlide3 %Z1.l- (001) 008'8 - 008`8 006`8 006`8 E51'S sasuadx3 8u!guad0 leJoj %00.0 - 005 - 005 005 005 - 3NI1.i.IN11f1330I3301IONIIH 0E6159 9500.0 - 000`1 - 000'1 000'1 000'1 - ,LN.301difl03331d30110N141 016159 %00.0 - 00S - 005 005 00S 61 NI'g)I.LNaNIdif Og 30I310 01L91'9 %00'0 - 000`1 - 000`1 000'1 000`1 SZS SONITII£1'3'S'I-MS%ONIO'IlflE1 081949 %00'0 - 005'17 - 005`4 005117 005`4 918`£ .LN31'9d11103-!Nall 009449 %60.6- (001) 000`1 - 000`1 001'1 . 001`1 £OL Q3.Ltl0077N-3NOHd3'I3.L 006119 %00.0 - - - - - - 08 ISOO 3Sd3-SaNOHd3'13.L 0011179 l %00'0 - 00£ - 00£ 00E 00f 01 S'ITVO TIOZ-3NOHda Ia.L 002149 sasuadx3 9upand0 apuannp pnan0 61211£ I a0uag0 (os-v.o af) pasodoad saaw5' 900Z A.1 500Z Ai JaBpng JnfJ3V uopduasaI apo0 1 luaa.d /as""auI JnI"L papuadag JuaunJ isw3a.md SooZ3d 6002 Ad 730!90 Ja2png 9002-SOK'Jna l jnaslJ alluannf imago aro pund jniauaD J1noD-uoN slmod fo'lpap J.rnod ijnalj3 al/)l°pal,) Clerk to the County Court Clerk of the County Court 1 1 i County County County Court County Civil Misdemeanor,! Satellites Collections Traffic Clerk of the County Court Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget (Adjusted to reflect impact of Revision 7 to Article V of the State Constitution) Goals: To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court records and in providing responsible service to the judiciary,the legal community,and the public. %of Total FY 05 Less Net Programs: FTE's Personnel Costs Revenues Cost County Satellite Office 14.75 19.13% 35,400 - 35,400 County Misdemeanor 27.58 35.76% 24,700 - 24,700 County Civil/Small Claims 14.57 18.90% 17,800 - 17,800 County Traffic 14.36 18.62% 11,900 - 11,900 Misdemeanor Collections 5.85 7.59% 9,800 - 9,800 Subtotal 77.11 100.00% 99,600 - 99,600 Expanded Services: County Satellite Office 0.00 0.00% 0 - - County Misdemeanor 1.76 2.17% 6,400 - 6,400 County Civil/Small Claims 1.55 1.91% 4,300 - 4,300 County Traffic 0.00 0.00% 0 - - Misdemeanor Collections 0.70 0.86% 0 - - Grand Total 81.12 4.94% 110,300 - 110,300 48 Clerk of the County Court Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change Personal Services - - - - - - - 0.00% Operating Expenses 70,043 84,100 87,175 94,700 3,800 98,500 14,400 17.12% Capital Expenses - 10,000 9,000 4,900 6,900 11,800 1,800 18.00% Total 70,043 94,100 96,175 99,600 10,700 110,300 16,200 17.22% Permanent Positions 72.20 77.11 77.11 77.11 4.01 81.12 4.01 5.20% This budget reflects the County Court Satellites,Misdemeanor,County Civil,County Traffic,and County Misdemeanor Collections. 'A comparison of this activity's funding sources for FY 04 and FY 05 are as follows: Current Expanded Source FY 05 FY 06 Services Total Clerk Fees 5,200 - - - Board Transfer 88,900 99,600 10,700 110,300 Total 94,100 99,600 10,700 110,300 Budget Highlights: Forecast 04/05: Based on historical trends and current year spending patterns,total expenditures are forecast to be$2,075 more than budgeted. This issue will be monitored through the remainder of the year and any adjustments necessary will be recommended. Current 05/06: The cost for current services decreased by$5,500 or 5.84 percent when compared to the prior year appropriation. The decrease is fully attributable to operating expenses which will increase by$10,600. Expanded Services 05/06: Expanded level positions include 4.01 FTE's. The cost of this expansion is limited to modifications to workstations and computers. 49 Clerk of the County Court Clerk of Courts Non-Court General Fund(011) Satellite Offices Fiscal Year 2005-2006 Budget Object FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent Code Description Actual Budget FY200S FY2006 Services Proposed (Decrease) Change 311511 Satellite Offices Operating Expenses 641200 TELEPHONE-TOLL CALLS 104 200 - 200 - 200 - 0.00% I 641210 FAX CHARGES 553 2,500 400 1,000 - 1,000 (1,500) -60.00% 641400 TELEPHONE-DIRECT LINE 14,261 4,400 14,900 15,000 - 15,000 10,600 240.91% 641900 TELEPHONE-ALLOCATED 6,157 1,100 6,200 6,200 - 6,200 5,100 463.64% 644600 RENT-EQUIPMENT 1,784 3,700 4,100 4,100 - 4,100 400 10.81% 644620 LEASE-EQUIPMENT 1,827 5,000 1,000 3,000 - 3,000 (2,000) -40.00% 646180 BUILDING R&M-I.S.F.BILLINGS 178 200 - 200 - 200 - 0.00% 646430 FLEET MAINTENANCE I.S.F.-LABOR/OVERHF 1,593 1,000 500 1,000 - 1,000 - 0.00% 646440 FLEET MAINTENANCE I.S.F.-PARTS 1,078 500 800 700 - 700 200 40.00% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SI 203 100 300 300 - 300 200 200.00% 646710 OFFICE EQUIPMENT R&M 746 1,500 300 900 - 900 (600) -40.00% 651910 MINOR OFFICE EQUIPMENT 1,746 3,000 300 - - - (3,000) -100.00% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS 2,293 3,600 2,600 2,800 - 2,800 (800) -22.22% Total Satellite Offices 32,523 26,800 31,400 35,400 - 35,400 8,600 32.09% 50 Clerk of the County Court Clerk of Courts Non-Court General Fund(011) County Misdemeanor Fiscal Year 2005-2006 Budget Object FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311513 County Misdemeanor Operating Expenses 641100 TELEPHONE-BASE COST - 300 300 300 200 500 200 66.67% 641200 TELEPHONE-TOLL CALLS III 1,900 1,900 1,700 100 1,800 (100) -5.26% 641900 TELEPHONE-ALLOCATED 5,391 6,800 6,800 6,000 400 6,400 (400) -5.88% 644600 RENT-EQUIPMENT 3,478 5,400 5,900 8,200 - 8,200 2,800 51.85% 646180 BUILDING R&M-I.S.F.BILLINGS 238 2,700 1,600 1,100 1,600 2,700 - 0.00% 646710 OFFICE EQUIPMENT R&M 2,114 3,800 3,800 3,800 - 3,800 - 0.00% 651910 MINOR OFFICE EQUIPMENT 376 1,100 1,100 1,100 - 1,100 - 0.00% 651930 MINOR OFFICE FURNITURE 1,237 1,300 1,300 1,400 - 1,400 100 7.69% Total Operating Expenses 12,945 23,300 22,700 23,600 2,300 25,900 2,600 11.16% Capital Expenses 764310 OFFICE FURNITURE - 4,800 4,800 1,100 4,100 5,200 400 8.33% Total Capital Expenses - 4,800 4,800 1,100 4,100 5,200 400 8.33% Total County Misdemeanor 12,945 28,100 27,500 24,700 6,400 31,100 3,000 10.68% 51 Clerk of the County Court Clerk of Courts Non-Court General Fund(011) Court Collections Fiscal Year 2005-2006 Budget IObject FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change 311514 Court Collections Operating Expenses 641200 TELEPHONE-TOLL CALLS 80 500 500 1,500 - 1,500 1,000 200.00% 641900 TELEPHONE-ALLOCATED 773 500 500 1,500 - 1,500 1,000 200.00% 644620 LEASE-EQUIPMENT 3,509 3,000 3,500 3,800 - 3,800 800 26.67% 646710 OFFICE EQUIPMENT R&M 1,374 500 1,375 1,000 - 1,000 500 100.00% Total Operating Expenses 5,736 4,500 5,875 7,800 - 7,800 3,300 73.33% Capital Expenses 764360 OFFICE EQUIPMENT - 2,000 1,000 2,000 - 2,000 - 0.00% Total Capital Expenses - 2,000 1,000 2,000 - 2,000 - 0.00% Total Court Collections 5,736 6,500 6,875 9,800 - 9,800 3,300 50.77% 52 Clerk of the County Court Clerk of Courts Non-Court General Fund(011) County Civil Fiscal Year 2005-2006 Budget IObject FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311515 County Civil Operating Expenses 641100 TELEPHONE-BASE COST 67 300 200 200 300 500 200 66.67% 641200 TELEPHONE-TOLL CALLS 208 1,300 1,300 1,300 100 1,400 100 7.69% 641900 TELEPHONE-ALLOCATED 2,778 4,600 4,600 4,500 300 4,800 200 4.35% 644600 RENT-EQUIPMENT 4,932 3,800 5,000 5,700 - 5,700 1,900 50.00% 644620 LEASE-EQUIPMENT 240 300 300 300 - 300 - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 583 1,200 1,100 800 800 1,600 400 33.33% 646710 OFFICE EQUIPMENT R&M 2,942 2,900 2,900 2,800 - 2,800 (100) -3.45% 651910 MINOR OFFICE EQUIPMENT 195 800 800 800 - 800 - 0.00% 651930 MINOR OFFICE FURNITURE 29 600 600 600 - 600 - 0.00% Total Operating Expenses 11,974 15,800 16,800 17,000 1,500 18,500 2,700 17.09% Capital Expenses 764310 OFFICE FURNITURE - 3,200 3,200 800 2,800 3,600 400 12.50% Total Capital Expenses - 3,200 3,200 800 2,800 3,600 400 100.00% Total County Civil 11,974 19,000 20,000 17,800 4,300 22,100 3,100 16.32% 53 Clerk of the County Court Clerk of Courts Non-Court General Fund(011) County Traffic Fiscal Year 2005-2006 Budget IObject FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311516 County Traffic Operating Expenses 641200 TELEPHONE-TOLL CALLS 99 600 600 500 - 500 (100) -16.67% 641900 TELEPHONE-ALLOCATED 2,387 2,000 2,500 1,800 - 1,800 (200) -10.00% 644600 RENT-EQUIPMENT 2,979 3,600 3,300 3,600 - 3,600 - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 759 4,500 1,000 2,000 - 2,000 (2,500) -55.56% 646710 OFFICE EQUIPMENT R&M 224 1,500 1,500 1,500 - 1,500 - 0.00% 651910 MINOR OFFICE EQUIPMENT 417 1,000 1,000 1,000 - 1,000 - 0.00% 651930 MINOR OFFICE FURNITURE - 500 500 500 - 500 - 0.00% Total Operating Expenses 6,865 13,700 10,400 10,900 - 10,900 (2,800) -20.44% Capital Expenses 764310 OFFICE FURNITURE - - - 1,000 - 1,000 1,000 0.00% Total Capital Expenses - - - 1,000 - 1,000 1,000 0.00% Total County Traffic 6,865 13,700 10,400 11,900 - 11,900 (1,800) -13.14% 1 i 54 Recording Recording Recording Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget Goals: To provide a systematic approach to controlling all phases of records life,to reduce paperwork proliferation,to provide efficient access to needed information, to provide documentation of compliance with laws,ordinances,and other regulations,and to maintain historical records. %of Total FY 05 Less Net FTE's Personnel Costs Revenues Cost Programs: To provide on-line computer access to land records by title companies,realtors,attorneys,and 30.19 100.00% 1,786,700 1,786,700 - others. To continue to pursue conversion from microfilm to optical storage and retrieval records. Subtotal 30.19 100.00% 1,786,700 1,786,700 - Expanded Services: 0 0.00% - - - Recording Grand Total 30.19 100.00% 1,786,700 1,786,700 - 55 Recording Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed _(Decrease) Change Personal Services 1,302,786 1,477,500 1,397,650 1,552,600 - 1,552,600 75,100 5.08% Operating Expenses 201,973 186,400 205,300 226,600 - 226,600 40,200 21.57% Capital Expenses 77,274 20,000 4,500 7,500 - 7,500 (12,500) -62.50% Total 1,582,033 1,683,900 1,607,450 1,786,700 - 1,786,700 102,800 6.10% Revenue Fee Collections 5,710,780 3,943,100 5,515,352 4,529,000 - 4,529,000 585,900 14.86% Total Revenue 5,710,780 3,943,100 5,515,352 4,529,000 - 4,529,000 585,900 14.86% I I Permanent Positions 30.19 30.19 30.19 30.19 0.00 30.19 0.00 0.00% This budget includes the Recording Department. A comparison of this activity's funding sources for FY 04 and FY 05 are as follows: Current Expanded Source FY 04 FY 05 Services Total Clerk Fees 1,683,900 1,786,700 - 1,786,700 Total 1,683,900 1,786,700 - 1,786,700 Budget Highlights: Forecast 04/05: Based on historical trends and current year spending patterns,total expenditures are forecast to be$76,450 less than budgeted. This represents approximatley 4.54 percent of the total budget. The majority of the difference is attributable to personal services which are forecast to be$79,850 less than budget. Operating expenses are forecast to be$18,900 more than budget and capital outlay is forecast to be$15,500 less than budget. Revenues are pacing ahead of budget. It is anticipated that revenues will exceed the budget by$1,572,252. Current 05/06: The cost for current services increased by$102,800,or 6.1 percent when compared to the prior year appropriation. The increase is primarily attributable to personal services whcih are increasing by$75,100,which reflect the cost of living and merit increases recommended by the Board of County Commissioners. Operating expenses are programmed to increase by$40,200 and reflects the on-going cost of maintaining the imaging solution recently implemented. Capital outlay is programmed to decrease by$12,500. Revenues are expected to increase to a level of$4,529,000 and recognizes to continued growth in Collier County. Expanded Services 05/06: There are no expanded services programmed for the fiscal year 06 cycle. Performance Measures: 2000 2001 2002 2003 2004 2005 2006 Actual Actual Actual Actual Actual Forecast Forecast Number of instruments recorded 157,000 178,599 193,441 218,820 211,095 215,000 223,600 2000 2001 2002 2003 2004 2005 2006 I Actual Actual Actual Actual Actual Forecast Forecast Number of instruments recorded per employee 8,051 8,330 8,432 8,770 6,992 7,121 7,406 We have included these statistics for consistency. We are in the process of developing measures designed to provide the type of operating information required by GASB 44,"Economic Condition Reporting:the Statistical Section". 56 Recording Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget IObject FY2004 FY 2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311910 Recording 341100 RECORDING OF LEGAL INSTRUMENTS 3,749,352 2,823,600 3,627,800 3,000,000 - 3,000,000 176,400 6.25% 341120 DOCUMENTARY STAMP COMMISSIONS 1,440,538 725,000 1,373,500 1,100,000 - 1,100,000 375,000 51.72% 341130 P.R.M.T.F.RECORDING FEE 4 - 52 - - - 0.00% 341410 POSTAGE-DOCUMENTS 5,771 7,000 6,400 6,500 - 6,500 (500) -7.14% 341438 SALES OF COMPACT DISCS 26 100 6,200 4,000 - 4,000 3,900 3900.00% 341439 SALES OF MICROFILM COPIES 15,438 20,000 6,000 10,000 - 10,000 (10,000) -50.00% 341442 COPIES 91,743 82,000 90,800 85,000 - 85,000 3,000 3.66% 341444 PLAT COPIES 3,901 3,300 3,600 3,300 - 3,300 0.00% 341490 MISCELLANEOUS FEES 41,241 35,000 58,000 40,000 - 40,000 5,000 14.29°/ 6000 - 6,000 (2,000) -25.00% 341754 REGISTRY OF COURT SERVICE CHARGES 22,743 8,000 5,600 75,000 15,000 25.00% 341756 MARRIAGE LICENSES 73,862 60,000 98,200 75,000 - 341758 TAX DEED CLERK FEE 36,843 22,000 26,300 24,000 - 24,000 2,000 9.09% 341774 PASSPORT FEES CIRCUIT 215,460 145,000 192,800 160,000 - 160,000 15,000 10.34% 341778 HOME SOLICITATION 307 100 400 200 - 200 100 100.00% 0% . ,000 15,000 3 250 341779 MARRIAGE CEREMONY PERFORMED 13,551 12,000 19,700 15,000 - 4,529,000 583,000 25 0% Total Recording 5,710,780 3,943,100 5,515,352 4,529,000 57 Recording Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget IObject FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311910 Recording Personal Services 512100 REGULAR SALARIES 880,970 965,000 930,000 1,019,600 - 1,019,600 54,600 5.66% 514100 OVERTIME 65,085 40,000 37,000 40,000 - 40,000 - 0.00% 521100 SOCIAL SECURITY MATCHING 69,023 77,000 74,000 81,000 - 81,000 4,000 5.19% 522100 RETIREMENT-REGULAR 69,220 77,800 74,900 100,000 - 100,000 22,200 28.53% 523150 LIFE&HEALTH AGGREGATE PREMIUM 211,375 309,000 270,000 292,900 - 292,900 (16,100) -5.21% 523160 LIFE PREMIUM 3,295 4,900 3,600 5,100 - 5,100 200 4.08% 524100 WORKER'S COMPENSATION-REGULAR 3,818 3,500 8,000 13,700 - 13,700 10,200 291.43% 525100 UNEMPLOYMENT COMPENSATION - 300 150 300 - 300 - 0.00% Total Personal Services 1,302,786 1,477,500 1,397,650 1,552,600 - 1,552,600 75,100 5.08% Operating Expenses 631100 LEGAL FEES - 2,000 - 2,000 - 2,000 - 0.00% 634999 OTHER CONTRACTUAL SERVICES 1,032 3,000 3,000 2,500 - 2,500 (500) -16.67% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL E 260 1,000 - 1,000 - 1,000 - 0.00% 640390 PER DIEM-OTHER CHARGES - 200 200 200 - 200 - 0.00% 640410 MOTOR POOL RENTAL CHARGE - 200 - 200 - 200 - 0.00% 641100 TELEPHONE-BASE COST - 200 200 200 - 200 - 0.00% 641200 TELEPHONE-TOLL CALLS 364 2,000 2,000 2,200 - 2,200 200 10.00% 641210 FAX CHARGES 356 500 400 500 - 500 - 0.00% 641400 TELEPHONE-DIRECT LINE 887 1,500 600 1,500 - 1,500 - 0.00% 641600 TELEPHONE-EXTRAS - 200 - 200 - 200 - 0.00% 641900 TELEPHONE-ALLOCATED 6,462 9,000 8,000 8,000 - 8,000 (1,000) -11.11% 641950 POSTAGE,FREIGHT&UPS 41,574 42,000 40,000 42,000 - 42,000 - 0.00% 644600 RENT-EQUIPMENT 6,782 5,200 7,500 7,500 - 7,500 2,300 44.23% 646180 BUILDING R&M-I.S.F.BILLINGS 266 400 1,000 500 - 500 100 25.00% 646710 OFFICE EQUIPMENT R&M 18,251 15,100 2,500 5,000 - 5,000 (10,100) -66.89% 646910 DATA PROCESSING EQUIPMENT R&M 92,482 48,500 85,000 89,200 - 89,200 40,700 83.92% 647110 PRINTING&/OR BINDING-OUTSIDE VENDO: 390 300 - 300 - 300 - 0.00% 648110 LEGAL ADS 46 200 - 200 - 200 - 0.00% 648160 OTHER ADS - 100 - 100 - 100 - 0.00% 651110 OFFICE SUPPLIES-GENERAL 22,965 25,000 31,200 31,000 - 31,000 6,000 24.00% 651910 MINOR OFFICE EQUIPMENT 133 1,000 900 1,000 - 1,000 - 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 4,861 4,800 7,300 7,000 - 7,000 2,200 45.83% 652830 MICROFILM SUPPLIES&PROCESSING 3,192 18,500 15,000 18,000 - 18,000 (500) -2.70% 652910 MINOR OPERATING EQUIPMENT - 300 - 300 - 300 - 0.00% 652920 COMPUTER SOFTWARE UNDER$500 - 500 - 500 - 500 - 0.00% 652990 OTHER OPERATING SUPPLIES - 4,000 - 4,000 - 4,000 - 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 31 300 - 500 - 500 200 66.67% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 1,639 400 500 1,000 - 1,000 600 150.00% Total Operating Expenses 201,973 186,400 205,300 226,600 - 226,600 40,200 21.57% Capital Expenses 764310 OFFICE FURNITURE 2,401 2,000 - - - - (2,000) -100.00% 764360 OFFICE EQUIPMENT 4,370 - - - - - - 0.00% 764380 MICROFILM EQUIPMENT 51,787 12,000 - - - - (12,000) -100.00% 764900 DATA PROCESSING EQUIPMENT 18,716 6,000 4,500 7,500 - 7,500 1,500 25.00% Total Capital Expenses 77,274 20,000 4,500 7,500 - 7,500 (12,500) -62.50% Total Recording 1,582,033 1,683,900 1,607,450 1,786,700 - 1,786,700 102,800 6,10% 58 Management Information Systems Management Information Systems Management Information Systems Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget Goals: To provide data processing software,hardware,and administrative support to the Board of County Commissioners and its staff,the Clerk of the Circuit Court,the Supervisor of Elections. %of Total FY 05 Less Net Programs: FTE's Personnel Costs Revenues Cost Management Information Systems 28 100.00% 1,672,000 438,900 1,233,100 To provide cost-effective and reliable communications support for user departments to investigate and develop a functional distributed long-range plan. Subtotal 28 100.00% 1,672,000 438,900 1,233,100 Expanded Services: Management Information Systems 1 3.45% 22,200 10,500 11,700 Grand Total 29 100.00% 1,694,200 449,400 1,244,800 59 II Management Information Systems Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget FY 2004 FY 2005 Forecast Current Expanded Total Increase/ Percent Appropriation Unit Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change Personal Services 617,980 704,200 675,940 774,200 22,200 796,400 92,200 13.09% Operating Expenses 365,670 611,800 461,923 630,800 0 630,800 19,000 3.11% Capital Expenses 221,597 59,000 63,713 267,000 0 267,000 208,000 352.54% Total 1,205,247 1,375,000 1,201,576 1,672,000 22,200 1,694,200 319,200 23.21% Permanent Positions 27.00 28.00 28.00 28.00 1.00 29.00 1.00 3.57% Current Expanded Source FY 04 FY 05 Services Total Clerk Fees 230,300 438,900 10,500 449,400 Board Transfer 1,271,000 1,233,100 11,700 1,244,800 Total 1,501,300 1,672,000 22,200 1,694,200 Budget Hiehlietts: Forecast 04/05: Based on historical trends and current year spending patterns,total expenditures are forecast to be$173,426 less than budgeted. This represents approximately 12.61percent of the total budget. Personal services are forecast to be$28,261 less than budget and recognize low turnover in the department. Operating expenses are forecast to be$149,878 less than budget and reflect the department's successful negotiation of current maintenance agreements that will carry forward to the next period. Capital outlay is forecast to slightly outpace the budget by$4,713. Current 05/06: The cost for current services increased by$297,000 or 21.6 percent when compared to the prior year appropriation. The increase is primarily attributable to capital outlay which is programmed to increased by$267,000 and recognizes the upgrade of several servers employed by the department. Expanded Services 04/05 One expanded FTE is programmed for this cycle. The additional cost to the Board is$22,200. This position is necessary to keep current with the ever increasing demands placed on the MIS Department. Performance Measures: 2004 2005 2006 Actual Forecast Forecast Cost per citizen $3.79 $3.64 $4.93 Note:Revision 7 to Article V of the State Constitution was implemented during fiscal year 2004. We have included these statistics for consistency. We are in the process of developing measures designed to provide the type of operating information required by GASB 44,"Economic Condition Reporting:the Statistical Section". 60 1 Management Information Systems Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget Eject Sect FY2004 FY2005 Forecast Current Expanded Total Increase/ Percent I Code Description Actual Budget FY2005 FY2006 Services Proposed (Decrease) Change 311712 MIS Personal Services 512100 REGULAR SALARIES 469,838 524,300 507,842 577,300 16,100 593,400 69,100 13.18% 514100 OVERTIME 1,258 2,900 1,315 1,400 - 1,400 (1,500) -51.72% 521100 SOCIAL SECURITY MATCHING 34,879 40,300 38,951 44,300 1,200 45,500 5,200 12.90% 522100 RETIREMENT-REGULAR 35,011 40,800 39,411 54,700 1,500 56,200 15,400 37.75% 523150 LIFE&HEALTH AGGREGATE PREMIUM 68,331 90,600 83,490 93,100 3,300 96,400 5,800 6.40% 523160 LIFE PREMIUM 1,876 2,600 2,564 2,900 100 3,000 400 15.38% 524100 WORKER'S COMPENSATION-REGULAR 1,802 1,700 1,874 200 - 200 (1,500) -88.24% 525100 UNEMPLOYMENT COMPENSATION 3,616 1,000 493 300 - 300 (700) -70.00% 528100 ALLOWANCES-MOVING EXPENSES 1,369 - - - - - - 0.00% Total Personal Services 617,980 704,200 675,940 774,200 22,200 796,400 92,200 13.09% Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 69,135 346,200 211,103 343,000 - 343,000 (3,200) -0.92% 640200 MILEAGE REIMBURSEMENT-REGULAR 281 ' 200 564 600 - 600 400 200.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL E 7,315 18,600 18,038 13,600 - 13,600 (5,000) -26.88% 640410 MOTOR POOL RENTAL CHARGE - - 437 - - - - 0.00% 641200 TELEPHONE-TOLL CALLS 377 - 125 - - - - 0.00% 641230 TELEPHONE ACCESS CHARGES 8,054 6,300 15,402 44,100 - 44,100 37,800 600.00% 641400 TELEPHONE-DIRECT LINE 33,020 12,300 30,854 56,900 - 56,900 44,600 362.60% 641600 TELEPHONE-EXTRAS 87 - 113 - - - - 0.00% 641900 TELEPHONE-ALLOCATED 8,180 4,000 6,625 18,400 - 18,400 14,400 360.00% 641950 POSTAGE,FREIGHT&UPS 350 200 388 - - - (200) -100.00% 644600 RENT-EQUIPMENT 41 - 56 - - - - 0.00% 644620 LEASE-EQUIPMENT - 800 489 2,400 - 2,400 1,600 200.00% 646180 BUILDING R&M-I.S.F.BILLINGS 952 200 1,958 2,600 - 2,600 2,400 1200.00% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SI 139 100 376 - - - (100) -100.00% 646710 OFFICE EQUIPMENT R&M 1,701 2,200 5,888 5,000 - 5,000 2,800 127.27% 646910 DATA PROCESSING EQUIPMENT R&M 193,096 195,400 105,877 120,300 - 120,300 (75,100) -38.43% 647110 PRINTING&IOR BINDING-OUTSIDE VENDO: 353 300 626 - - - (300) -100.00% 648160 OTHER ADS 1,928 700 1,629 500 - 500 (200) -28.57% 651110 OFFICE SUPPLIES-GENERAL 2,970 1,600 3,748 1,200 - 1,200 (400) -25.00% 651210 COPYING CHARGES - 200 626 400 - 400 200 100.00% 651930 MINOR OFFICE FURNITURE - 500 1,253 - - - (500) -100.00% 651950 MINOR DATA PROCESSING EQUIPMENT 11,694 3,500 7,998 8,000 - 8,000 4,500 128.57% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS - - - - - - - 0.00% 652910 MINOR OPERATING EQUIPMENT 204 100 142 - - - (100) -100.00% 652920 COMPUTER SOFTWARE UNDER$500 10,223 2,400 5,722 - - - (2,400) -100.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 947 700 1,510 1,500 - 1,500 800 114.29% 654210 DUES&MEMBERSHIPS 78 100 110 300 - 300 200 200.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 14,545 15,200 40,266 12,000 - 12,000 (3,200) -21.05% Total Operating Expenses 365,670 611,800 461,923 630,800 - 630,800 19,000 3.11% Capital Expenses 764310 OFFICE FURNITURE - 700 492 1,000 - 1,000 300 42.86% 764110 AUTOS&TRUCKS 18,219 - - - - - - 0.00% 764360 OFFICE EQUIPMENT 2,448 100 75 - - - (100) -100.00% 764900 DATA PROCESSING EQUIPMENT 127,077 26,800 35,121 226,000 - 226,000 199,200 743.28% 764950 SOFTWARE-GENERAL 73,853 31,400 28,025 40,000 - 40,000 8,600 27.39% Total Capital Expenses 221,597 59,000 63,713 267,000 267,000 208,000 352.54% Total MIS 1,205,247 1,375,000 1,201,576 1,672,000 22,200 1,694,200 319,200 23.21% 61 Reserves & Transfers . � r it' CI Reserves&Transfers Clerk of Courts Non-Court General Fund(011) Fiscal Year 2005-2006 Budget I Oct') CbCode Description Actual Budget FY 2005 FY 2006 Services Proposed (Decrease) Change Revenue Reserves 489900 NEGATIVE 5%OF ESTIMATED REVENUE - (637,600) - (722,900) (500) (723,400) (85,800) 13.46% Total Revenue Reserves - (637,600) - (722,900) (500) (723,400) (85,800) 13.46% Transfers In 486920 TRANSFER FROM THE BOARD 4,558,800 4,537,500 4,537,500 4,836,700 34,800 4,871,500 334,000 7.36% Total Transfers In 4,558,800 4,537,500 4,537,500 4,836,700 34,800 4,871,500 334,000 7.36% Transfers Out 910010 TRANSFERS TO THE GENERAL FUND 13,201,947 9,776,300 11,318,160 9,335,200 - 9,335,200 (441,100) -4.51% Total Transfers Out 13,201,947 9,776,300 11,318,160 9,335,200 - 9,335,200 (441,100) -4.51% 62