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FY06 Proposed Budget DWIGHT E . BROCK CLERK OF THE COURT COLLIER COUNTY, FLORIDA NON - COURT GENERAL FUND ANNUAL BUDGET AfigerW ftrip , ,13•am.. -. 1 " 1 fr FOR THE FISCAL YEAR OCTOBER 1 , 2006 - SEPTEMBER 30 , 2007 12 air 4tV s N 1AY 2008 0 Ojai ""' ex eat April 28, 2006 The Honorable Frank Halas, Chairman And Members of the Board of County Commissioners 3301 Tamiami Trail East Naples, Florida 34112 RE: Office of the Clerk of the Circuit Court-Fiscal Year 2006/2007 Budget Dear Chairman Halas: In accordance with Section 129.03 Florida Statutes, there is herein submitted a budget for the Office of the Clerk of the Circuit Court for the fiscal year beginning October 1, 2006. This budget includes all adopted expenditures of the Office of the Clerk of the Court which are funded by a transfer from the General Fund of the Board of County Commissioners along with those funded from fees collected from the recording of legal documents. is As you are aware, my Office has implemented the provisions of Section 28.33 of the Florida Statutes, whereby interest earned on surplus Board of County Commissioners funds, is recognized as income to the Clerk of the Circuit Court. This year's submittal includes those budgets relating to the Clerk of the Circuit Court in his role as Clerk to the Board of County Commissioners, County Auditor, Custodian of County funds, and the Recording function. The breakdown is captured on the Budgeted Statement of Operations. The court-related portion of the Clerk's budget is required to be submitted to the Clerk of Courts Operations Corporation for certification and further approval by the Florida Department of Revenue. The proposed court-related budget is due to the aforementioned corporation by August 15th of each year. Budget Process The budget process for the Office of the Clerk of the Circuit Court began in February with the Clerk meeting with his Department Directors to discuss budget guidelines for fiscal year 2007. Although adjusted historical data is provided in this document, the Office of the Clerk of the Circuit Court employs a zero-base budget approach. Department Directors are required to justify expenditures each year. Initial budget requests were completed during March. We have complied with the Board's budget pay plan policies and continue to participate in the Board's health plan and benefits structures. The Honorable Fred Halas, Chairman li April29,2006 Page ii 1 Revenue Forecast f Certain functions of the Office of the Clerk of the Circuit Court are funded from fees generated from operations, while others are funded by a transfer from the Board. The following is a summary of the revenues: 2006 2007 Adopted Proposed Variance Change REVENUES BY SOURCE: Operating Revenues: Charges for Services 4,628,200 6,227,000 1,598,800 25.68% Interest Income 90,000 415,500 325,500 361.67% 5%Statutory Reduction (235,900) (332,100) (96,200) 40.78% Net Operating Revenues 4,482,300 6,310,400 1,828,100 40.78% 3 Board Interest: 9,750,000 14,800,000 5,050,000 51.79% 5%Statutory Reduction (487,500) (740,000) (252,500) 51.79% Net Board Interest 9,262,500 14,060,000 4,797,500 51.79% Transfers: Board Transfers 4,871,500 5,117,000 245,500 5.04% Total Transfers 4,871,500 5,117,000 245,500 5.04% Total Revenue 18,616,300 25,487,400 6,871,100 36.91% The Budgeted Statement of Operations presents a summary of anticipated revenues and expenditures I for fiscal year 2007. As indicated by this summary, revenues are expected to increase by 36.91 / percent and expenditures are expected to increase by 5.86 percent. The revenue portion of this summary document the non-court revenues collected pursuant to law and the transfer from the Board of County Commissioner's general fund. As highlighted, the net fee portion of the revenues is expected to increase by 40.78% while interest derived from surplus Board funds is expected to increase by 51.79% and the transfer from the general fund will increase by 5.04%. Transfers to the board are expected to increase by 59.12% from 2006 budget and by 34.66 % from forecast. Service charges are expected to increase 25.68 percent. This is being driven by the recent adoption of an additional $4 per page fee to record any document in the public record not having the negative impact on the revenue stream that was originally forecast during the 2006 cycle. Our continuing expectations are that the yield curve is going to shift upwards during this fiscal cycle. Therefore, interest derived from surplus funds is expected to increase$5,050,000 or 51.79 percent. Based on the conservative nature of the Clerk of the Circuit Court,the demand on the Board's general fund is expected to increase by only 5.04 percent. ii The Honorable Fred Halas, Chairman April29,2006 Page iii Departmental Expenditures t The Office of the Clerk of the Circuit Court is divided into six functional categories. A summary of each of the expenditures of the functional categories by funding source is outlined below: i2006 2007 Adopted Proposed Variance Change I EXPENDITURES BY SOURCE: Operating Revenue General Administration 291,700 450,400 158,700 54.41% Clerk of the Circuit Court 62,700 66,200 3,500 5.58% Recording 1,786,700 1,930,700 144,000 8.06% Management Information Systems 449,400 236,500 (212,900) -47.37% Expenses from Operating Revenue 2,590,500 2,683,800 93,300 3.60% Board Interest Clerk of Board(Portfolio Management) 105,000 105,000 - 0.00% Expenses from Board Interest 105,000 105,000 - 0.00% Transfers: Clerk of Board 2,751,100 3,086,700 335,600 12.20% General Administration 664,200 608,400 (55,800) -8.40% Clerk of Circuit Court 101,100 100,100 (1,000) -0.99% Clerk of County Court 110,300 123,600 13,300 12.06% Management Information Systems 1,244,800 1,198,200 (46,600) -3.74% Expenditures from Transfers 4,871,500 5,117,000 245,500 5.04% Total Expenditures 7,567,000 7,905,800 338,800 4.48% Anticipated Transfer to Board 11,049,300 17,581,600 6,532,300 59.12% Total Expenditures and Transfer 18,616,300 25,487,400 6,871,100 36.91% The majority of the increases in the 2007 budget are reflected in personal services, which is forecast for fiscal year 2007 to be approximately $6,324,100, which represents an increase of $632,800 or 11.12 percent when compared to fiscal year 2006. This is attributable to the cost of living increases programmed for fiscal year 2007 along with the expected increase in the rates charged by the Florida Retirement System. Although there are 7.0 expanded FTE's programmed for this fiscal cycle, 5.0 of them are Court- related and have limited impact on this budget. Management Information Systems and Finance and Accounting both have programmed one expanded FTE for this cycle. They are funded in part by the transfer from the General Fund of the Board. Capital outlay is programmed to decrease by$118,600 to a level of $212,500 and reflects the Clerk's continuing computer replacement program along with the migration to a fully image enabled environment. Operating expenses are forecast to decrease by$175,300, or 11.35 percent when compared to fiscal year 2006. iii li The Honorable Fred Halas, Chairman �_____________ April29,2006 a Page iv I As with other employers in Collier County, we continue to be concerned with our abilities to recruit and retained qualified applicants. As the County grows, we will continue to develop methods to efficiently store records. During the 2007 fiscal year, we are continuing our program of microfilming court records in order to meet retention requirements set forth by statute and at the same time conserve floor space. The Clerk's Office is continuing its efforts in the optical imaging arena to increase our efficiency in the duplication, storage and retrieval of documents required to be filed in the public records of the County. During 2007, in conjunction with the Board departments, we will be upgrading the SAP financial systems. In summary, I believe the funding levels outlined in this budget will assist the Office of the Clerk of the Circuit Court in: • Maintaining a stable work force. • Ensuring the SAP financial software package meets the requirements of the Board of County Commissioners and Supervisor of Elections, as well as that of the Clerk's Office. • Continuing to provide a high level of service to all citizens of Collier County that reflects our dedication to an efficient and effective operation. It is important to note that during my tenure as the Clerk of the Circuit Court, I have expanded the public services provided by the Office of the Clerk of the Circuit Court. During the same time period, I have kept the costs of these services below the increase in property values. My administration has attempted to maintain an efficient and effective operation while utilizing a limited resource base. Additionally,I would like to thank the Board for their continued support of the Clerk's budget. I would like to extend a sincere thank you to my department heads and their staffs for their continued dedication to providing quality services and for their efforts in developing this budget. If you should have any questions or need additional information regarding this budget, I would ask that you do not hesitate contacting me at (239) 732-2745. Respectfully, . A , i op, ,40.thr Dwig 1E. Brock Clerk of the Circuit Court DEB/ckk Enclosure iv, TABLE OF CONTENT Strategic Plan 2 Office of the Clerk of Circuit Court 5 Duties and Function of the Clerk of Courts 6 Organization 6 Collier County Clerk of the Circuit Court Organization Chart 7 Budgeted Statement of Operations 8 Personnel Count 2003-2007 9 Fiscal Year 2007 Staffing Levels ...10 Revenue Budget Summary 11 Revenue Policy ..13 Expenditures Summary 15 Appropriations .17 Clerk of the Courts Non-Court General Fund 19 General Administration .25 General Administration — Clerk's Administration 29 General Administration — Clerk's Accounting ..31 General Administration — Internal Audit ..33 General Administration —Records Management ..35 Clerk to the Board 37 Clerk to the Board — Finance and Accounting42 Clerk to the Board—Board Minutes and Records .44 Clerk to the Circuit Court ..46 Clerk to the Circuit Court— Circuit Operations 49 Clerk to the Circuit Court— Felony ..50 .i Clerk to the Circuit Court—Support,Alimony,Visitation,and Enforcement(SAVE) ..51 Clerk to the Circuit Court—Jury ..53 Clerk to the Circuit Court —Probate 54 Clerk to the Circuit Court —Juvenile .55 Clerk of the County Court 56 Clerk of the County Court— County Court Operations 57 Clerk of the County Court— County Satellites Offices .59 Clerk of the County Court —Misdemeanor ..60 Clerk of the County Court— Collections 61 Clerk of the County Court — County Civil 62 Clerk of the County Court —Traffic .....63 Recording .64 Management Information Systems 69 Reserves and Transfers 73 Special Revenues —Juvenile Assessment Center .75 1 I I i 1 Clerk of Courts Collier County, Florida STRATEGIC PLAN Fiscal Years 2006 — 2010 MISSION STATEMENT "Strive to build confidence in the Clerk's Office through perceptive planning, efficient operations, and an unwavering commitment to the highest ethical standards for the citizens of Collier County." Focus Area/Goals Human Resources A. Eliminate salary discrepancies between the Clerk's Office, Board of County Commissioners, and the surrounding employment market by annually evaluating both the salary levels and classifications of the jl affected employees within the office. Develop recruitment and retention plan. B. Evaluate creative initiatives to enhance productivity. Explore the feasibility of utilizing flex scheduling and other alternative scheduling methodologies. C. Develop and enhance harmonious and cooperative relationships with our customers including the Boards of County Commissioners and the citizens of Collier County. 2 II. Financial Resources A. Enhance Internal Audit work plan to increase covered departments. B. Continue monitoring the changes to the Clerk's operations as a result of Revision 7 to Article V of the Florida Constitution C. Evaluate the year-end closing procedures related to the production of the Comprehensive Annual Financial Report. III. Physical Resources A. Address the issue of office space for the Clerk's Office, both short term and long term. It is increasingly obvious that the office space is inadequate, especially in regards to Finance and Accounting and Recording. It is a major objective of the Clerk to relocate the functions under his purview to a central location and advocate the proper study, planning, and implementation of those plans for our long- range space needs. IV. Technology Resources A. Continue to evaluate enhancements to the integrated financial management software currently utilized by the Board of County Commissioners to ensure optimum efficiency. B. Implement an integrated courts system that will facilitate such technologies as internet access to courts information, imaging of court documents, and electronic filing of paperwork. C. Evaluate an imaging solution in the Finance and Accounting Department to improve efficiencies. D. Implement the SAP financial management system in the Clerk's Office ensuring continuity with the Board of County Commissioners and the Supervisor of Elections. 3 V. Customer Relations A. Evaluate the performance of the satellite offices and determine if additional functions can be performed in these offices. B. Evaluate service hours, including extended and Saturday hours. C. Enhance the Clerk's internet homepage that will assist customers seeking information, receive services, view images and documents, and transact business with the office. VI. Other/Operational A. Continue aggressively microfilming old records for preservation purposes and for efficient utilization of storage space. B. Continue and expand the collection process for the court system to meet state standards. C. Expand and improve the "checks and balances" process in the expenditures of taxpayers' dollars. 1111 I 4 OFFICE OF THE CLERK OF THE CIRCUIT COURT 5 DUTIES AND FUNCTION OF THE CLERK OF COURTS The Clerk of Courts is an elected office established by the Florida Constitution. The duties of the office are provided for by the Constitution, by act of the Florida Legislature and by order of the Court. The Florida Constitution provides that the Clerk of Courts shall be: Clerk of the Circuit Court, Clerk of the County Court, County Comptroller/Treasurer, County Auditor, County Recorder and the Secretary/Ex-officio Clerk to the Board of County Commissioners. ORGANIZATION Collier County is a political subdivision of the State of Florida pursuant to Article VIII,Section (1), Constitution of the State of Florida. It is guided by an elected Board of County Commissioners (the Board),which is governed by State statutes. In addition to the members of the Board,there are five elected constitutional officers: Clerk of Courts,Property Appraiser, Sheriff,Supervisor of Elections and Tax Collector. The Board funds a portion,or in certain instances all, of the operating budgets of the County's constitutional officers. In the case of the Clerk, the County funds the portion of the Clerk's duties as Clerk of County Court, County Comptroller/ Treasurer, County Auditor and Secretary/Ex-officio Clerk to the Board of County Commissioners. Florida Statutes require the applicable budget excess of the constitutional officers to be paid to the Board at the close of the fiscal year. In order to administer the duties and functions of the office as discussed above, the Clerk has created six departments. The six departments consist of General Administration, Clerk to the Board, Clerk of the Circuit Court, Clerk of the County Court, Recording, and Management Information Systems. Each of these departments is organized into divisions. Each of the departments of the Clerk's Office is headed by a Director. The professional and clerical staff is grouped into categories based upon common qualifications, experience and responsibility of the position. The supervisory personnel are Supervising Senior Clerks who supervise both quality and quantity of work, as well as supervising the individual employees with respect to office policy. The Directors report to the Clerk of the Circuit Court. 6 tr- COLLIER COUNTY CLERK OF THE CIRCUIT COURT ORGANIZATIONAL CHART i Clerk oft e, ki Circuit Court Executive Assistant J Gener€ .. Clerk to the ` - Clerk to the ' Clerk to the RecorManagem � Administration` Board Circuit Court CountyCourt Information ,.... , S stems d i i i 7 CLERK OF COURTS BUDGETED STATEMENT OF OPERATIONS DOLLAR AND PERCENT CHANGES 2006 VS. 2007 2006 2007 % Budget Proposed Variance Change REVENUES BY SOURCE: Operating Revenues: Charges for Services 4,628,200 6,227,000 1,598,800 34.54% Interest Income 90,000 415,500 325,500 361.67% 5%Statutory Reduction (235,900) (332,100) (96,200) 40.78% Net Operating Revenues 4,482,300 6,310,400 1,828,100 40.78% Board Interest: 9,750,000 14,800,000 5,050,000 51.79% 5%Statutory Reduction (487,500) (740,000) (252,500) 51.79% Net Board Interest 9,262,500 14,060,000 4,797,500 51.79% Transfers: Transfer from 177 - - - 0.00% Transfer from 001 - - - 0.00% Board Transfers 4,871,500 5,117,000 245,500 5.04% Total Transfers 4,871,500 5,117,000 245,500 5.04% 1 Total Revenue 18,616,300 25,487,400 6,871,100 36.91% I EXPENDITURES BY SOURCE: i Operating Revenue Clerk to the Board - - - 0.00% 1 General Administration 291,700 450,400 158,700 54.41% t Clerk of the Circuit Court 62,700 66,200 3,500 5.58% il Clerk of the County Court - - - 0.00% I Recording 1,786,700 1,930,700 144,000 8.06% 1 Management Information Systems 449,400 236,500 * g y (212,900) -47.37% I I Total Expenditures from Operating 2,590,500 2,683,800 93,300 3.60% Board Interest Clerk of Board(Portfolio Management) 105,000 105,000 - 0.00% Total Expenditures from Board Interest 105,000 105,000 - 0.00% i i Transfers: Clerk of Board 2,751,100 3,086,700 335,600 12.20% General Administration 664,200 608,400 (55,800) -8.40% Clerk of Circuit Court 101,100 100,100 (1,000) -0.99% Clerk of County Court 110,300 123,600 13,300 12.06% Recording - - - 0.00% Management Information Systems 1,244,800 1,198,200 (46,600) -3.74% i Total Expenditures from Transfers 4,871,500 5,117,000 245,500 5.04% Total Expenditures 7,567,000 7,905,800 338,800 4.48% .1 Transfer to Board 11,049,300 17,581,600 6,532,300 59.12% i Total Expenditures and Transfer 18,616,300 25,487,400 6,871,100 36.91% I 8 PERSONNEL COUNT 2003-2007 2003 2004 2005 2006 2007 Department Actual Actual Actual Budget Proposed General Administration 22.55 24.05 24.05 24.05 24.05 Clerk to the Board 38.00 38.00 39.00 39.00 40.00 Clerk of the Circuit Court 51.77 57.21 62.15 64.84 69.39 Clerk of the County Court 69.80 72.20 77.11 81.12 88.07 Recording 24.94 30.19 30.19 30.19 30.19 Management Information Systems 26.00 27.00 28.00 29.00 30.00 Total Employees 233.06 248.65 260.50 268.20 281.70 100.00 . 90.00 if 1 I 80.00 _ - 70.00 - ' ,10, 60.00 1,1 50.00 40.00 30.00 ! li 2003 2004 2005 2006 2007 '� ■General Administration ■Clerk to the Board I 13 Clerk of the Circuit Court 0 Clerk of the County Court ■Recording ■Management Information Systems PERSONNEL DISTRIBUTION-FISCAL YEAR 2007 t il STAFFING SUMMARY BY DEPARTMENT i 1 Management Information Systems General 110/0 Administration 9% Clerk to the Board I Recording 11% 14% i 4111111111111k R Clerk of the Clerk of the ti Circuit Court I County Court 30% 25% 9 FISCAL YEAR 2007 STAFFING LEVELS Present Staff Anticipated New Staff Department Level Additions Level General Administration Clerk's Administration 5.00 0.00 5.00 Clerk's Accounting 6.00 0.00 6.00 Internal Audit 5.00 0.00 5.00 Records Management 8.05 0.00 8.05 Total Administration and Internal Audit 24.05 0.00 24.05 Clerk to the Board Finance and Accounting 35.00 1.00 36.00 Board Minutes and Records 4.00 0.00 4.00 Total Clerk to the Board 39.00 1.00 40.00 Clerk of the Circuit Court Circuit Civil 28.67 0.62 29.29 Circuit Felony 25.52 0.45 25.97 { SAVE Program 1.00 0.00 1.00 Jury Management 2.00 0.00 2.00 Circuit Probate 7.05 0.00 7.05 Juvenile 4.08 0.00 4.08 Total Clerk of the Circuit Court 68.32 1.07 69.39 Clerk of the County Court County Satellites 14.75 2.00 16.75 County Misdemeanor 31.13 0.55 31.68 County Civil 17.35 0.38 17.73 County Traffic 14.36 1.00 15.36 Court Collections 6.55 0.00 6.55 Total Clerk of the County Court 84.14 3.93 88.07 Recording 30.19 0.00 30.19 Management Information Systems 29.00 1.00 30.00 Total Staff 274.70 * 7.00 281.70 * Includes 6.5 State funded positions related to the increase in Judges assigned to Collier County in 2006. 10 REVENUE BUDGET SUMMARY i I 7 i 11 2007 REVENUES Net Operating Board Transfer, Revenues, $5,117,000 $6,310,400 I- 0 Net Operating Revenues Net Board Interest 0 Board Transfer Net Board Interest, $14,060,000 (Net Fees are net after 5%statutory reduction. ) Adopted Proposed Revenues by Major Class 2006 2007 Variance Percent Charges for Services 4,628,200 6,227,000 1,598,800 34.54% Clerk Interest 90,000 415,500 325,500 361.67% 1 5%Statutory Reduction (235,900) (332,100) (96,200) 40.78% i Total Charges for Services 4,482,300 6,310,400 1,828,100 40.78% I Board Interest 9,750,000 14,800,000 5,050,000 51.79% 5%Statutory Reduction (487,500) (740,000) (252,500) 51.79% II Net Board Interest 9,262,500 14,060,000 4,797,500 51.79% Board Transfer 4,871,500 5,117,000 245,500 5.04% Total Revenue 18,616,300 25,487,400 6,871.100 36.91% Note: 2005 was the first year of major legislative funding changes. Consequently, revenues were conservatively estimated to decline from the 2004 actual. Proposed 2007 is projected to be higher to reflect our actual experience of increasing revenues in 2006. I 12 R. REVENUE POLICY User charges for services derived by the Clerk for services rendered for court and non-court services activities are classified as fees and are available to offset certain functions of the Clerk's Office. These fees are collected by the Clerk and are deposited to the Clerk's General Fund. In addition, the General Fund is financed by intra-governmental transfers from the Board of County Commissioners for services provided. A discussion of the fees derived by the Clerk's office follows. Chapter 28, Florida Statutes, is the principal authority and establishes the rates for these fees. Information regarding specific fees is available on the Clerk's internet site at www.clerk.collier.fl.us. The Statutes also govern interest earnings and investment activities. The Clerk is a member of the Local Government Surplus Trust Fund that is administered by the State Board of Administration of Florida (SBA). Funds that are not transferred to the State investment pool are placed in an over-night repurchase agreement. Revenues are forecast based on current and historical activity levels. The forecast assumes , no significant increase in activity. Note that the Clerk follows the Board practice of establishing a 5%reserve against non-court projected revenues. GROSS REVENUES 2004- 2007 I 2004 2005 2006 2007 1 Actual Actual Budget Proposed Fees $ 4,664,027 6,636,169 4,628,200 6,227,000 Board Transfer 8,584,900 4,537,500 4,871,500 5,117,000 Board Interest 10,555,319 12,585,103 9,750,000 14,800,000 Clerk Interest 156,442 327,614 90,000 415,500 l 16,000,000 . . . , 14,000,000 1it 12,000,000 10,000,000I .. . I ■Fees ■Board Transfer' 8,000 000 ❑Board Interest 6,000,000 ❑Clerk Interest 4,000,000 iI I r, 2,000,000 Actual Actual Budget Proposed 2004 2005 2006 2007 1 i 13 I REVENUE HISTORY AND FORECASTS 2005 2006 2007 Description Actual Budget Proposed General Administration: Copies $ 168 100 1,400 Interest 327,613 90,000 415,500 Administrative Fee 44,204 40,000 25,300 Miscellaneous Fees and Charges 3,145 2,600 Total General Administration $ 375,130 132,700 442,200 Clerk to the Board: Ii Copies $ 29,613 6,000 3,100 Lobyist Registration Fees 7,025 4,200 5,700 1 Miscellaneous 64,393 41,000 42,700 Total Clerk to the Board $ 101,031 51,200 51,500 Clerk of the Circuit Court: State Authorized Fees,Cost, Service Charg $ 6,750 5,300 5,800 Total Clerk of the Circuit Court $ 6,750 5,300 5,800 Clerk of the County Court: State Authorized Fees,Cost, Service Charge $ - - - Total Clerk of the County Court $ - - Recording: t User Fees $ 6,636,169 4,529,000 6,136,100 Total Recording $ 6,636,169 4,529,000 6,136,100 Management Information Systems: User Fees $ (3,921) - 6,900 Total Management Information Systems $ (3,921) - 6,900 Total Service Charges $ 7,115,159 4,718,200 6,642,500 5%Statutory Reduction - (235,900) (332,100) Net Service Charges $ 7,115,159 4,482,300 6,310,400 Board Transfer 4,537,500 4,871,500 5,117,000 Transfer from Fund 177 - - - Transfer from Fund 001 - Total Operating Revenue&Transfer $ 11,652,659 9,353,800 11,427,400 Board Interest $ 12,585,103 9,750,000 14,800,000 5%Statutory Reduction - (487,500) (740,000) Total Board Interest $ 12,585,103 9,262,500 14,060,000 Total Revenue $ 24,237,762 18,616,300 25,487,400 14 EXPENDITURES SUMMARY 1 1 1 • 15 CLERK OF THE COURTS DEPARTMENTAL BUDGET SUMMARIES EXPENDITURES DOLLAR&PERCENT CHANGES 2005 TO 2007 2005 2006 2007 Department/Object Class Actual Budget Proposed Variance Change General Administration 1 Personal Services 706,039 780,200 857,000 76,800 9.84% Operating Expense 327,079 167,600 192,400 24,800 14.80% Capital Outlay 16,040 8,100 9,400 1,300 16.05% Total 1,049,158 955,900 1,058,800 102,900 10.76% Clerk to the Board I Personal Services 2,068,154 2,503,000 2,815,100 312,100 12.47% Operating Expense 319,535 336,100 367,800 31,700 9.43% 4 Capital Outlay - 17,000 8,800 (8,200) -48.24% Total 2,387,689 2,856,100 3,191,700 335,600 11.75% •1 Clerk to the Circuit Court Personal Services 37,617 59,200 62,600 3,400 5.74% , Operating Expense 51,099 84,900 103,200 18,300 21.55% Capital Outlay - 19,700 500 (19,200) -97.46% Total 88,716 163,800 166,300 2,500 1.53% Clerk to the County Court Personal Services - - - 0.00% Operating Expense 87,401 98,500 123,600 25,100 25.48% Capital Outlay - 11,800 - (11,800) -100.00% Total 87,401 110,300 123,600 13,300 12.06% Recording Personal Services 1,313,332 1,552,600 1,707,500 154,900 9.98% Operating Expense 139,739 226,600 223,200 (3,400) -1.50% Capital Outlay 7,500 - (7,500) -100.00% '' Total 1,453,071 1,786,700 1,930,700 144,000 8.06% ' Management Information Systems Personal Services 642,519 796,400 881,900 85,500 10.74% Operating Expense 299,865 630,800 359,000 (271,800) -43.09% i Capital Outlay 106,693 267,000 193,800 (73,200) -27.42% i Total 1,049,077 1,694,200 1,434,7000 (259,500) -15.32/0 ISummary Personal Services 4,767,661 5,691,400 6,324,100 632,700 11.12% Operating Expense 1,224,718 1,544,500 1,369,200 (175,300) -11.35% , Capital Outlay 122,733 331,100 212,500 (118,600) -35.82% Total Expenditures 6,115,112 7,567,000 7,905,800 338,800 4.48% *Reduction in Capital Outlay reflects the shift in items less than$1,000 to operating and is inclusive of the majority of computed equipment. d 16 i APPROPRIATIONS 2005-2007 2005 2006 2007 Department Actual Budget Proposed General Administration 1,049,158 955,900 1,058,800 Clerk of the Board 2,387,689 2,856,100 3,191,700 Clerk of the Circuit Court 88,716 163,800 166,300 Clerk of the County Court 87,401 110,300 123,600 Recording 1,453,071 1,786,700 1,930,700 Management Information Systems 1,049,077 1,694,200 1,434,700 Total 6,115,112 7,567,000 7,905,800 i 2007 APPROPRIATIONS ALLOCATION Management Information Systems General Administration 18% 13% eE t -a{ Recording 24% I Clerk of the Board Clerk of the County Clerk of the Circuit 41% Court Court 2% 2% •General Administration •Clerk of the Board 0 Clerk of the Circuit Court 0 Clerk of the County Court ■Recordi_ng Management Information Systems (Statutory costs only) I i i i 17 a 1 1 HISTORY OF EXPENDITURES BY DIVISION i' I 3,000,000 2,500,000 2,000,000 ,'illi ki 7 ltr5,,i: i 1,500,000 1,000,000 !,:ill — 4 — '? 500,000 __ � i Actual Budget Proposed 2005 2006 2007 ▪General Administration $ ■Clerk of the Board O Clerk of the Circuit Court 0 Clerk of the County Court ■Recording I Management Information Systems f i i 18 CLERK OF THE CIRCUIT COURT FUND 011 NON-COURT GENERAL FUND Clerk of the sai7 Circuit Court Genu Clerk to theClerk to thea. Clerk to the Recording - Managem Admtmstratio-4 Hoard Circuit Court County Court Information Systems Administration Finance&Accounting Circuit Civil County Satellites Accounting Minutes&Records Circuit Felony County Misdemeanor Internal Audit S.A.V.E County Civil Records Management Circuit Probate County Traffic Circuit Juvenile Court Collections 19 Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006.2007 Budget Goals -'I 1 To perform the statutory and constitutional responsibilities of the Office of the Clerk of the Circuit Court in the most efficient and effective manner. °A of Total FY 07 Less Net Programs FTEs Personnel Costs Revenues Cost Administration and Internal Audit 24.05 8.54% 1,058,800 450,400 608,400 4 Clerk to the Board 39.00 13.84% 3,122,600 105,000 3,017.600 Clerk to the Circuit Court 68.32 24.25% 162,800 66,200 96,600 Clerk to the County Court 84.14 29.87% 119,250 • 119 250 Recording 30.19 10.72% 1,930,700 1,930,700 - • Management Information Systems 29.00 10.29% 1,365,600 236,500 1.129,100 Subtotal 274.70 97.52% 7,759,750 2.788.800 4,970,950 Expanded Services Administration and Internal Audit 0.00 0.00% • - - Clerk to the Board 1.00 0.35% 69.100 - 69,100 Clerk to the Circuit Court 1.07 0.38% 3,500 • 3,500 Clerk to the Count Court 3.93 1.40% 4,350 • 4,350 Recording 0.00 0.00% - • • Management Information Systems 1.00 0.35% 69,100 - 69.100 Grand Total 281.70 100.00% 7.905.800 2.788.800 5.117.000 20 i Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006-2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change i Operating Expenses Personal Services 4,746,621 5,691.400 5.509,100 6385,900 138,200 6.324,100 632,700 11.12% Operating Expenses 1.059,187 1,544300 1.187,500 1.361350 7,850 1,369,200 (175,300) -11.35% Capital Expenses 129,211 331,100 29,300 212,500 - 212,500 (118,600) -35.82% Total 5,935,019 7,567,000 6.725,900 7,759,750 146.050 7,905.800 338,800 4.48% Transfer Transfer to the General Fund 9.735,200 11,049,300 19,197.700 17.581,600 - 17,581,600 6,532.300 59.12% Total Transfer 9.735.200 11.049,300 19,197,700 17581,600 - 17.581,600 6,532,300 59.12% Total Operating Expenses and Transfer 15.670.219 18.616.300 25,923,600 25.341.350 146.050 25.487,400 6.871.100 36.91% Revenues Operating Revenues i Clerk Fees 7.115.160 4.628,200 5.928,100 6,227.000 6,227,000 1,598.800 34.54% Interest Income 94 000 395,600 415.500 415,500 325,500 361.67% Negative 5%Estimated Revenue - (235,900) - (332,100) - (332,100) (96,200) 40.78% Total Operating Revenue 7,115,160 4,482,300 6,323.700 6,310,400 - 6,310,400 1,828,100 40.78% Board Interest 12.585,103 9350,000 14,728,400 14,800,000 - 14,800,000 5,050.000 51.79% 5%Statutory Redaction - (487,500) - (740,000) - (740,000) (252,500) 51.79% Total Board Interest 12585.103 9,262,500 14.728,400 14,060.000 - 14,060,000 4.797.500 51.79% Transfer Transfer from General Fund 4.537.500 4.871,500 4,871,500 4,970.950 146,050 5,117,000 245,500 5.04% Total Transfer 4537,500 4.871,500 4,871,500 4.970,950 146.050 5,117.000 245,500 5.04% Total Revenues and Transfer 24.237.763 18.616.300 25.923.600 25.341.350 146.050 25.487.400 6.871.100 36.91% Permanent Positions 260.50 268.20 274.70 274.70 7.00 281.70 1350 5.03% A comparison of funding sources for FY 06 and FY 07 are as follows: Current Expanded 1 Source FY 06 FY 07 Services Total Clerk Fees 2.695,500 2,788.800 0 2,788,800 Board Transfer 4,871,500 4,970,950 146.050 5,117,000 Total 7.567.000 7,759.750 146.050 7.905,800 Forecast 05/06 Expenditures are forecast to be$841,400 or 12.51 percent less than budget. The variance is attributed to • operating expenses which is forecast to be$351,300 or 30.10 percent less than budget. Capital outlay is j forecast to be$301,800 less than budget. Current 06/07: The Fiscal Year 2007 budget reflects an increase of$338,800 or 4.48%. The majority of the increase is in 1 personal services which is$632,700 more than fiscal year 2006. Operating expenses decreased$175,300 or 11.35 percent. Capital outlay decreased$118,600or 35.82 percent. A I Expanded 06/07 i An additional 7 F1'E's are included. The expanded services are primarily programmed in the courts area with 5 new FTE's. The only cost borne by the Board for these positions are those mandated by Revision 7 to Article 5 of the State Constitution. MIS is programmed for 1 NTE and recognizes the increasing workload in that department. There is one additional FTE programmed for Clerk to the Board which Ij includes legal,accounting and systems knowledge. 1 1 21 i Clerk of Courts Non-Court General Fund(011) Fiscal 1 ear 2006.2007 Budget ii Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change ) Operating Revenues 341100 RECORDING OF LEGAL INSTRUMENTS 4,213,024 1000.000 3,573,400 3,753,400 • 3,753,400 753,400 25.11% 341120 DOCUMENTARY STAMP COMMISSIONS 1,806,225 1,100,000 1,664,700 1.748.600 - 1,748,600 648,600 58.96% 341130 P.R.M.T.F.RECORDING FEE 42 - - - - • - 0.00% 341410 POSTAGE•DOCUMENTS 5,607 6,500 1,000 1.100 - 1,100 (5,400) -83.08% 341438 SALES OF COMPACT DISCS 7.410 4.000 9,800 10300 • 10,300 6300 157.50% 341439 SALES OF MICROFILM COPIES 2,573 10.000 200 200 - 200 (9.800) -98.00% 1341442 COPIES 126,097 91,100 107,900 113,400 • 113,400 22,300 24,48% 341443 VALUE ADJUSTMENT BOARD PETITION 3,570 0.00% 341444 PLAT COPIES 4,152 3,300 1300 1,400 • 1.400 (1,900) -57.58% 341490 MISCELLANEOUS FEES 119,690 81.600 81.500 85,500 - 85,500 3.900 4.78% 341721 SAVE REGISTRATION FEES 1,860 2.000 2.000 2,000 - 2.000 - 0.00% 341722 RENEWAL REGISTRATION 4,575 2,500 3,200 3.400 - 3,400 900 36.00% f • 341723 COURT ORDER FEES 300 800 400 400 - 400 (400) -50.00% 341724 ATTORNEY FEES 100 - 3,500 3,700 • 3,700 3,700 0,00% 341730 RETURNED CHECK FEE 7.512 2.000 10.900 11.500 - 11,500 9,500 475.00% 341754 REGISTRY OF COURT SERVICE CHARGE 9,123 6.000 6.700 7,000 • 7,000 1,000 16.67% 341756 MARRIAGE LICENSES 106,588 75.000 102,100 107,300 - 107,300 32,300 43,01% 341758 TAX DEED CLERK FEE 35,402 24.000 1,600 1.700 - 1.100 (22.300) -92.92% 341772 INFORMATION SYSTEM FEES CIRCUIT (3,921) • 6,500 6,900 - 6.900 6.900 0.00% 341714 PASSPORT FEES CIRCUIT 268,350 160.000 275.900 289,800 • 289,800 129.800 81.13% 341778 HOME SOLICITATION 225 200 400 400 - 400 200 100.00% 341779 MARRIAGE CEREMONY PERFORMED 20.463 15,000 20,400 21.400 • 21.400 6,400 42.67% 1 341910 ADMINISTRATIVE SERVICES 44.204 38.000 8,400 8.900 - 8,900 (29.100) -76.58% 341932 TRANSCRIPTION COPIES - - 40.600 42900 42.700 42.700 0.00% 341981 LOBBYIST 7.025 4.200 5.400 5.700 - 5.700 1,500 35.71% 348429 MISCELLANEOUS CHARGES 1.243 2.000 - - - • (2,000) -100.00% 361170 INTEREST-SBA(Board Funds) 248.917 250.000 23.900 25.100 • 25,100 (224,900) -89.96% 361180 INVESTMENT INCOME(Board Funds) 12.585,103 9,500.000 14,728.400 14,800,000 • 14,800,000 5,300,000 55.79% 361310 INTEREST-CLERK FUNDS 78,696 90.000 371,700 390.400 • 390.400 300,400 333.78% 369700 CASH OVER/UNDER (3,892) - 300 300 - 300 300 0.00% Subtotal Operating Revenue 19,100,263 14.468,200 21.052.100 21.442.500 - 21.442.500 6,974.300 48.20% Reserves 489900 NEGATIVE 5%OF ESTIMATED REVENUE • (723.400) • (1,072.100) - (1,072,100) (348,100) 48.20% Total Reserves - (723,400) - (1,072.100) • (1,072.100) (348.700) 48.20% Total Operating Revenues 19.700.263 13,744,800 21.052,100 20,370.400 • 20.310,400 6,625,600 48.20% Non-Operating Revenues 486920 TRANSFER FROM THE BOARD 4,537,500 4,871,500 4.871.500 4,970,950 146,050 5,117.000 245,500 5.04% Total Non-Operating Revenues 4.537.500 4.871,500 4171,500 4,970,950 146.050 5.111.000 245,500 5.04% Total Non-Court General Fund Revenue 24.237,763 18.616300 25.923,600 25,341,350 146.050 25.487.400 6,871,100 36.91% •f 22 i 1 9 i i 4 Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006-2007 Budget Expenditures 1 1 Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 511100 SALARIES-ELECTED OFFICIALS 39,390 44.200 41,100 43,300 - 43,300 (900) -2.04% 512100 REGULAR SALARIES 3,346,810 3,946,800 3,870,600 4,350,300 100,000 4,450,300 503,500 12.76% 512600 ER 457 2,425 - 3,200 3,000 - 3.000 3,000 0.00% 514100 OVERTIME 57,343 80,500 81,800 81,100 - 81,100 600 0.75% 521100 SOCIAL SECURITY MATCHING 247,461 311,400 305,200 342,400 7,600 350,000 38,600 12.40% 522100 RETIREMENT-REGULAR 259,054 380,800 337,600 429,000 10,800 439,800 59,000 15.49% 522500 RETIREMENT-ELECTED OFFICIALS 5,977 7,600 6,400 7,900 - 7,900 300 3.95% 523150 LIFE&HEALTH AGGREGATE PREMIUM 762,760 882,000 825,100 872,300 19,400 891,700 9,700 1.10% 523160 LIFE PREMIUM 3,614 19,900 19,700 44,800 400 45,200 25,300 127.14% 524100 WORKER'S COMPENSATION-REGULAR 13,100 14,700 15,000 7,900 - 7,900 (6,800) -46.26% 525100 UNEMPLOYMENT COMPENSATION 3,321 3,500 2,200 2,600 - 2,600 (900) -25.71% I 528100 ALLOWANCES-MOVINGEXPENSES 5,367 1,200 1,300 1,300 1,300 0.00°/ Total Personal Services 4,746,621 5,691,400 5,509.100 6.185.900 138,200 6,324,100 632,700 11.12% 1,1Operating Expenses 631100 LEGAL FEES 69,659 13,500 66.800 34,700 - 34,700 21,200 157.04% 631990 OTHER PROFESSIONAL FEES 500 - - (500) -100.00% d 634210 DATA PROCESSING-OFFICE AUTOMATION SYS 0.00% 634801 SUBPOENA SERVICES - - - - - - - 0.00% 634999 OTHER CONTRACTUAL SERVICES 251,063 566,400 311,700 294,850 - 294,850 (271,550) -47.94% 640200 MILEAGE REIMBURSEMENT-REGULAR 507 1,000 1,100 950 - 950 (50) -5.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL 17,870 31,700 29,100 48,500 - 48,500 16,800 53.00% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSINESS 1,300 900 900 900 (400) -30.77% 640390 PER DIEM-OTHER CHARGES - 600 600 700 700 100 16.67% 640400 MOTOR POOL MILEAGE CHARGES - 300 300 300 - 300 - 0.00% . 640410 MOTOR POOL RENTAL CHARGE 355 1.400 1,800 2,100 - 2,100 700 50.00% 641100 TELEPHONE-BASE COST 5,068 7.400 10,300 6,900 600 7,500 100 1.35% 641200 TELEPHONE-TOLL CALLS 2,525 18.000 14,400 15,400 100 15,500 (2,500) -13.89% 641210 FAX CHARGES 2.645 4,200 3,500 4,250 - 4,250 50 1.19% 641230 TELEPHONE ACCESS CHARGES 4,680 44.100 13,300 14,800 - 14,800 (29,300) -66.44% 641300 TELEPHONE-INSTALLATIONS - 57,900 1,300 1,000 - 1,000 (56,900) -98.27% 641400 TELEPHONE-DIRECT LINE 43,160 25.000 49,400 57,700 - 57,700 32,700 130.80% 641600 TELEPHONE-EXTRAS 614 500 600 1,050 - 1,050 550 110.00% 641900 TELEPHONE-ALLOCATED 81,139 85,100 71,500 78,000 300 78,300 (6,800) -7.99% 641950 POSTAGE,FREIGHT&UPS(WAS 642100) 56,411 63,000 59.300 65,200 - 65,200 2.200 3.49% 644600 RENT-EQUIPMENT 51,845 72.600 - - - - (72,600) -100.00% 644620 LEASE-EQUIPMENT 35,856 46,900 105.900 112,700 - 112,700 65.800 140.30% 645260 AUTO INSURANCE - 400 400 500 - 500 100 25.00% 645490 EMPLOYEE NOTARY BONDS 69 100 100 100 - 100 - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 2,998 20.900 14,300 16,000 1,000 17,000 (3,900) -18.66% 646410 AUTOS&TRUCKS R&M-OUTSIDE VENDORS - - - - - - - 0.00% 646420 AUTO&TRUCKS-TIRES&BATTERIES (140) 300 300 300 - 300 - 0.00% 646430 FLEET MAINTENANCE I.S.F.-LABOR&OVERHEAD 735 1,300 1,500 1,800 - 1.800 500 38.46% 646440 FLEET MAINTENANCE 1.S.F.-PARTS 283 900 700 700 - 700 (200) -22.22% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SUBL 670 600 1.100 1,100 - 1,100 500 83.33% 646710 OFFICE EQUIPMENT R&M 30,522 65.700 66,000 72,000 - 72,000 6300 9.59% 646910 DATA PROCESSING EQUIPMENT R&M 138,871 213,000 159.900 273,900 - 273.900 60,900 28.59% 647110PRINTING&/ORBINDING-OUTSIDE VENDORS 8,404 7,800 3,800 4,050 - 4050 (3,750) -48.08% • 647230 MICROFICHE SERVICES(COM)OUTSIDE VENDOR 366 1.600 100 100 - 100 (1,500) -93.75% 648110 LEGAL ADS 2,853 1.500 2,600 3,600 - 3,600 2,100 140.00% 648160 OTHER ADS 6,333 1,800 4,200 7,700 - 7,700 5.900 327.78% 649100 LEGAL ADVERTISING - 400 - - - - (400) -100.00% 649930 CREDIT CARD DISCOUNT FEE 9,620 2.400 - - - - (2,400) -100.00% 649990 OTHER MISCELLANEOUS SERVICES 15,179 500 200 200 - 200 (300) -60.00% 651110 OFFICE SUPPLIES-GENERAL 54,665 66,100 58,000 64,300 - 64,300 (1,800) -2.72% 651210 COPYING CHARGES 43 800 500 600 - 600 (200) -25.00% 651910 MINOR OFFICE EQUIPMENT 5,630 12.500 11,300 14,050 250 14,300 1,800 14.40% 651930 MINOR OFFICE FURNITURE 9,554 4500 30,500 41,300 5.600 46,900 37.400 393.68% o 651950 MINOR DATA PROCESSING EQUIPMENT 15,897 16,300 16,500 12,700 - 12,700 (3,600) -22.09% 652110 CLOTHING&UNIFORM PURCHASES - - - - - - - 0.00% 652210FOOD-OPERATING SUPPLIES 790 1.000 1,300 1,900 - 1,900 900 90.00% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS 4,272 3.100 2,900 3.750 - 3,750 650 20.97% 652830 MICROFILM SUPPLIES&PROCESSING 14,238 26.100 27,100 28,000 - 28,000 1,900 7.28% 652910 MINOR OPERATING EQUIPMENT 307 400 400 300 - 300 (100) -25.00% 652920 COMPUTER SOFTWARE UNDER 5500 78,660 1,300 2.600 3,300 3.300 2,000 153.85% 652990 OTHER OPERATING SUPPLIES 2,318 4,700 4,300 4,600 4,600 (100) -2.13% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 8.803 8,200 6,100 7,500 - 7.500 (700) -8.54% 654210 DUES&MEMBERSHIPS 7.608 7,800 6,800 7.800 - 7,800 - 0.00% 654310 TUITION 384 - 500 3,000 - 3,000 3.000 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 15,856 26,100 21,700 46,200 - 46,200 20,100 77.01% 1 Total Operating Expenses 1.059.187 1,544.500 1.187,500 1,361,350 7.850 1.369,200 (175,300) -11.35% I i 23 I Clerk of Courts Non•Court General Fund(011) Fiscal Year 2006.2007 Budget Expenditures(continued) Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Capital Outlay 764110 AUTOS AND TRUCKS • - - - - - 0.00% 764110 VEHICLES - - - - - - 0.00% 764310 OFFICE FURNITURE - 30,200 - - - • (30,200) -100.00% 764360 OFFICE EQUIPMENT 3,874 10,000 6,700 7,500 - 7.500 (1500) -25.00% 764380 MICROFILM EQUIPMENT 3.018 - • - - - - 0.00% 764900 DATA PROCESSING EQUIPMENT 63,614 250,600 4.900 178,400 • 178,400 (72,200) -28.81% 764950 SOFTWARE-GENERAL 58,705 40,300 17,700 26,600 - 26.600 (13,700) -34.00% Total Capital Outlay 129,211 331,100 29,300 212,500 - 212,500 (118,600) -35.82% Total Expenses Non-Court General Fund 5,935,019 7,567,000 6,725,900 7,759.750 146,050 7,905,800 338,800 4.48% Transfers 910010 TRANSFERS TO THE GENERAL FUND 13,201,947 11,049300 19,197,700 17,581,600 • 17,581,600 6,532,300 59.12% Total Transfers 13,201,947 11,049,300 19,197,700 17,581.600 - 17,581,600 6,532.300 59.12% Total Expenses and Transfer 19,136.966 18,616,300 25,923,600 25;341,350 146,050 25.487,400 6.871.100 36.91% 24 GENERAL ADMINISTRATION General Administration ji { Clerk Cler ,_ Internal A Records Administrate.',.,, Accounting Management 25 1 Clerk to the Board Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006-2007 Budget Goals To pm•audit all accounting and finance related transactions of the Board of County Commissioners to ensure compliance with laws.ordinances.resolutions,and adopted policies:to account for all Board transactions in conformity with generally accepted accounting principles,to safeguard all County funds;to advise the Board of County Commissioners on finance and accounting matters and to maintain the BCC minutes and records. %of Total FY 07 Less Net Proerams FTE's Personnel Costs Revenues Cost Finance and Accounting 35 89.74% 2,675,400 105,000 1570,400 To enhance reporting of relevant financial information to managers,elected officials,and the general public on a timely basis. To further develop accounting policies and procedures regarding internal controls for cash receipts, cash disbursements, and tangible personal property. 4. Minutes and Records 4 10.26% 447.200 - 447.200 Maintenance of BCC minutes and records. Subtotal 39 100,00% 3,122,600 105.000 3.017.600 Expanded Services: Finance and Accounting I 2.50% 69.100 • 69.100 Minutes and Records 0 0.00% - - - Grand Total 40 100.00% 3.191.700 105,000 3.086.700 26 it General Administration Clerk of Courts Non-Court General Fund(011) 1 Clerk of Courts Non-Court General Fund Fiscal Year 2004.2005 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 684,998 780,200 771,900 857,000 - 857,000 76,800 9.84% Operating Expenses 161,547 167,600 199,000 192,400 - 192,400 24,800 14.80% Capital Expenses 22,518 8,100 8,600 9,400 - 9,400 1,300 16.05% Total 869,064 955,900 979,500 1,058,800 - 1,058,800 102,900 10.76% Revenues Investment Income(Board Funds) - 9,500,000 14,728,400 14,800,000 - 14,800,000 5,300,000 55.79% Investment Income Clerk Funds 327,613 340,000 395,600 415,500 - 415,500 75,500 22.21% Total Revenues 327,613 9,840,000 15,124.000 15,215,500 - 15,215,500 5,375.500 54.63% • Permanent Positions 24.05 24.05 24.05 24.05 0.00 24.05 0.00 0.00% This budget includes the Administrative Offices of the Clerks operations including Purchasing and Human Resources along with the Internal Audit Department and the Clerk's Accounting function. A comparison of this activity's funding sources for FY 06 and FY 07 are as follows: Current Expanded Source FY 06 FY 07 Services Total Clerk Fees 291,700 450,400 - 450,400 Board Transfer 664,200 608,400 - 608,400 Total 955,900 1,058,800 - 1,058,800 Budget Highlights: Forecast 05 06 The forecast expenditures for the fiscal-year 2006 cycle are expected to be approximately$23,600 or 2.41 percent less than the 2006 budget.Operating expenses are forecasted to increase$31,400 or 15.78 percent due to legal fees. Current 0607 The fiscal-year 2007 budget in total reflects an increase of$102.900 or 10.76 percent when compared to the FY 2006 budget.The majority of the increase is in Personal Services which increased $76,800 or 9.84 percent This is due to increase in both health care and pension cost.Operating Expenses increased$24,800 or 14.80 percent when compared to the FY 2006 budget Expanded Services 06 07 There are no expanded positions programmed for the 06/07 fiscal cycle. 27 I Clerk of the Circuit Court General Fund General Administration-Clerk's Administration Fiscal Year 2006-2007 Budget !( FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Appropriation Unit Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 171,445 . 196,900 180,200 200,500 - 200,500 3,600 1.83% Operating Expenses 117,278 89,800 121,900 111,800 - 111,800 22,000 24.50% Capital Expenses 15,255 6,200 7,300 7,200 - 7,200 1,000 16.13% Total Appropriations 303,978 292,900 309,400 319,500 - 319,500 26,600 9.08% Permanent Positions 5.00 5.00 5.00 5.00 • 5.00 - 0.00% 1 28 General Administration Clerk of Courts Non-Court General Fund(011) Clerk's Administration Fiscal Year 2006-2007 Budget Revenues 1 1 Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Clerk's Administration 168 100 L300 1.400 1,400 1,300 1300.00% 341442 COPIES (1,718) 600 900 900 900 300 50.00% 341490 MISCELLANEOUS FEES 100 - 3.500 3,700 3,700 3,700 0.00% 1 341724 ATTORNEY FEES 7,412 2,000 10.900 11,500 11,500 9,500 475.00% 341730 RETURNED CHECK FEE 44,204 38,000 8.400 8,900 8,900 (29,100) -76.58% 341910 ADMINISTRATIVE SERVICES 1,243 2,000 - - • (2000) •100.00% 348429 MISCELLANEOUS CHARGES 248,917 250,000 23,900 25,100 25,100 (224.900) -89.96% 369700 CASH OVER/UNDER (3,892) - 300 300 300 300 0.00% 361170 INTEREST-SBA(Board Funds) - - - - 0.00% 361310 INTEREST-CLERK FUNDS 78.696 90.000 371.700 390,400 - 390A00 300.400 333.78% L 361180 INVESTMENT INCOME(Board Funds) - 9,500.000 14,728,400 14,800,000 - 14,800,000 5.300.000 55.79% Total Clerk's Administration 375.130 9,882.700 15,149,300 15,242,200 • 15.242.200 5359,500 54.23% c. i t 29 General Administration Clerk of Courts Non-Court General Fund(011) Clerk's Administration Expenditures Fiscal Year 2006.2007 Budget I Object FY 2005 F1'2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services #„ 511100 SALARIES-ELECTED OFFICIALS 39,390 44,200 41,100 43,300 - 43,300 (900) -2.04% yy 512100 REGULAR SALARIES 87,827 103,500 93,700 104,600 - 104,600 1,100 1.06% T 514100 OVERTIME - - - - - - - 0.00% 1 512600 ER457 576 - 600 700 700 700 0.00% 521100 SOCIAL SECURITY MATCHING 8,787 11,300 10,300 11,300 11,300 0.00% 522100 RETIREMENT-REGULAR 7,307 9,900 8,000 10,000 - 10,000 100 1.01% 522500 RETIREMENT-ELECTED OFFICIALS 5,977 7,600 6,400 7,900 - 7,900 300 3.95% 523150 LIFE&HEALTH AGGREGATE PREMIUM 20,901 19,700 19,400 20,900 20,900 1,200 6.09% 523160 LIFE PREMIUM 80 700 700 1,500 - 1,500 800 114.29% 524100 WORKER'S COMPENSATION-REGULAR 600 - - 300 - 300 300 0.00% i Total Personal Services 171,445 196,900 180,200 200,500 - 200,500 3,600 1.83% 1 Operating Expenses 631100 LEGAL FEES 69,659 10,800 64,200 32,100 - 32,100 21,300 197.22% 631990 OTHER PROFESSIONAL FEES 0.00% 634999 OTHER CONTRACTUAL SERVICES 2,783 18,500 17,600 24,100 24,100 5,600 30.27% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL 2,237 3,400 2,200 2,400 - 2,400 (1,000) -29.41% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSINESS - 900 800 800 - 800 (100) -11.11% 640390 PER DIEM-OTHER CHARGES - 400 400 400 - 400 - 0.00% 640400 MOTOR POOL MILEAGE CHARGES - 300 300 300 - 300 - 0.00% 640410 MOTOR POOL RENTAL CHARGE - 1,000 1,000 1,000 - 1,000 - 0.00% 44 641100 TELEPHONE-BASE COST 420 2,400 500 1,200 - 1,200 (1,200) -50.00% 641200 TELEPHONE-TOLL CALLS 255 1,700 800 1,000 - 1,000 (700) -41.18% 641210 FAX CHARGES 889 1,500 1,000 1,500 - 1,500 - 0.00% 641300 TELEPHONE-INSTALLATIONS - 1,000 - 1,000 - 1,000 - 0.00 641400 TELEPHONE-DIRECT LINE - 1,000 - 1,000 - 1,000 - 0.00% 641600 TELEPHONE-EXTRAS - - 400 350 - 350 350 0.00 t 641900 TELEPHONE-ALLOCATED 7,042 5,000 2,200 5,000 - 5,000 - 0.00% L 641950 POSTAGE,FREIGHT&UPS 1,409 4,100 500 3,200 - 3,200 (900) -21.95% 644600 RENT-EQUIPMENT 1,039 3,000 - - - - (3,000) -100.00% 644620 LEASE-EQUIPMENT 2,976 3,500 6,300 6,600 - - 6,600 3,100 88.57% 645260 AUTO INSURANCE 400 400 500 500 100 25.00% 645490 EMPLOYEE NOTARY BONDS 69 100 100 100 - 100 - 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 61 2,000 1,500 2,000 - 2,000 - 0.00% 646430 FLEET MAINTENANCE ISF•LABOR&OVERHEAD 198 300 200 300 - 300 - 0.00% 646440 FLEET MAINTENANCE I.S.F.-PARTS 145 200 200 200 - 200 - 0.00% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SUBL 123 300 300 300 • 300 - 0.00% 646710 OFFICE EQUIPMENT R&M 1,345 2,000 2,000 2,000 - 2,000 - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M 1,647 900 1,600 1,600 - 1,600 700 77.78% 647110 PRINTING&/OR BINDING•OUTSIDE VENDORS 1,324 700 600 600 - 600 (100) -14.29% 647230 MICROFICHE SERVICES(COM).OUTSIDE VENDOR - 100 100 100 - 100 - 0.00% 648110 LEGAL ADS 1,281 - 900 1,000 - 1,000 1,000 0.00% 648160 OTHER ADS 150 500 500 500 - 500 - 0.00% 649100 LEGAL ADVERTISING - 200 - - - - (200) -100.00% 649930 CREDIT CARD DISCOUNT FEE 9,620 2,400 - - - - (2,400) -100.00% 649990 OTHER MISCELLANEOUS SERVICES 194 200 200 200 - 200 - 0.00% 651110 OFFICE SUPPLIES-GENERAL 3,169 5,100 1,900 3,800 - 3,800 (1,300) -25.49% J 651210 COPYING CHARGES - 100 100 100 - 100 0.00 651910 MINOR OFFICE EQUIPMENT 699 2,500 2,500 2,500 2,500 • 0.00 651930 MINOR OFFICE FURNITURE 35 3,000 3,000 3,000 - 3,000 - 0.00% . 651950 MINOR DATA PROCESSING EQUIPMENT 2 300 300 300 - 300 • 0.00% 652210 FOOD-OPERATING SUPPLIES 790 1,000 1,300 1,900 - 1,900 900 90.00% 652490 FUEL&LUBRICANTS-ME BILLINGS 914 300 300 750 - 750 450 150.00 652910 MINOR OPERATING EQUIPMENT 95 - - - - • - 0.00% i 652920 COMPUTER SOFTWARE UNDER$500 (200) 200 300 300 - 300 100 50.00% 652990 OTHER OPERATING SUPPLIES - 200 100 200 - 200 - 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 2,909 2.500 1,500 2,200 - 2,200 (300) -12.00% 654210 DUES&MEMBERSHIPS 3,448 4,100 3,200 3,800 - 3,800 (300) -7.32% 654310 TUITION - - - - - - - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 554 1,700 600 1,600 - 1,600 (100) -5.88% 1 Total Operating Expenses 117,278 89.800 121,900 111,800 - 111,800 22,000 24.50% Capital Expenses 764360 OFFICE EQUIPMENT - 5,000 5,000 5,000 - 5.000 - 0.00% 764900 DATA PROCESSING EQUIPMENT 699 900 1,600 1,600 1,600 700 77.78% 764950 SOFTWARE-GENERAL 14,556 300 700 600 - 600 300 100.00% Total Capital Expenses 15,255 6.200 7,300 7,200 - 7,200 1,000 16.13% Total Clerk's Administration 303,978 292,900 309,400 319,500 - 319,500 26,600 9.08% 30 •i Clerk of the Circuit Court General Fund General Administration-Clerk's Accounting Fiscal Year 2006-2007 Budget FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase! Percent Appropriation Unit Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 97,485 115,200 106,300 125,400 125,400 IQ200 8.85% Operating Expenses Capital Expenses 13,562 12,000 13,700 15,600 15,600 3,600 30.00% 700 1,000 1,000 300 42.86% Total Appropriations 111,047 127,900 120,000 142,000 142,000 14,100 11.02% Permanent Positions 6.00 6.00 6.00 6.00 - 6.00 - 0.00% 31 I General Administration iClerk of Courts Non-Court General Fund(011) Clerk's Accounting Fiscal Year 2006.2007 Budget I, I Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 512100 REGULAR SALARIES 66,498 80,600 75.700 88.800 - 88,800 8,200 10.17% 514100 OVERTIME 1,242 600 1.900 1,300 1,300 700 116.67% ! 521100 SOCIAL SECURITY MATCHING 4,765 6,200 5,900 6,900 - 6,900 700 11.29% 522100 RETIREMENT REGULAR 5,094 7,700 6,600 8,600 8,600 900 11.69% 523150 LIFE&HEALTH AGGREGATE PREMIUM 19,476 19,700 15,800 11.700 • 18,700 (1.000) -5.08% 523160 LIFE PREMIUM 11 I 400 400 900 • 900 500 125.00% 524100 WORKERS COMPENSATION•REGULAR 300 - - 0.00% 525100 UNEMPLOYMENT COMPENSATION - - - 200 - 200 200 0.00% Total Personal Services 97,485 115.200 106.300 125,400 - 125,400 10.000 8.68% 1 Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 24 100 200 100 • 100 - 0.00% 640200 MILEAGE REIMBURSEMENT REGULAR 20 - - - - - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL 53 300 - 300 - 300 - 0.00% 640390 PER DIEM-OTHER CHARGES - 100 100 100 0.00% 641100 TELEPHONE-BASE COST 41 - - - - 0.00% 641200 TELEPHONE•TOLL CALLS 29 300 100 200 - 200 (100) -33.33% 641900 TELEPHONE ALLOCATED 1,892 1,200 1.600 1,9001,900 700 58.33% 641950 POSTAGE,FREIGHT&UPS 3;315 3,200 3,000 3.400 - 3,400 200 6.25% 644620 LEASE•EQUIPMENT 1,294 1000 3.100 3,100 - 3,100 1,100 55.00% 646180 BUILDING R&M-I.S.F.BILLINGS 27 300 300 300 - 300 • 0.00% 646710 OFFICE EQUIPMENT R&M 1,421 1,000 1,100 1,000 • 1,000 - 0.00% 646910 DATA PROCESSING EQUIPMENT R&M 255 300 700 700 - 700 400 133.33% 647110 PRINTING&IOR BINDING•OUTSIDE VENDORS 512 200 200 200 - 200 - 0.00% 647230 MICROFICHE SERVICES(COM)OUTSIDE VENDOR 240 - - - - - 0.00% 648110 LEGAL ADS 160 - 200 200 200 200 0.00% 648160 OTHER ADS 1,491 100 500 200 - 200 100 100.00% 651110 OFFICE SUPPLIES•GENERAL 2.222 3.000 2.600 2.900 - 2,900 (100) -3.33% I 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS - - 100 200 - 200 200 0.00% 654210 DUES&MEMBERSHIPS 35 - 200 - 200 200 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 472 - - 600 600 600 0.00% Total Operating Expenses 13,562 12.000 13.700 15.60015.600 3.600 30.00% Capital Expenses 764360 OFFICE EQUIPMENT - - - 0.00% 764900 DATA PROCESSING EQUIPMENT - 100 1,000 1,000 300 42.86% Total Capital Expenses - 700 - 1.000 1,000 300 42.86% Total Clerk's Accounting 111.047 127.900 120.000 142.000 - 142,000 13,900 10.87% 32 Clerk of the Circuit Court General Fund General Administration-Internal Audit Fiscal Year 2006-2007 Budget t! FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ PercentApproPriation UnitActual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 282,050 309,300 336,800 368,100 - 368,100 58,800 19.01% Operating Expenses 11,078 21,400 19,300 19,700 19,700 (1,700) -7.94% Capital Expenses 745 1,200 1,300 1,200 - 1,200 - 0.00% Total Appropriations 293,872 331,900 357,400 389,000 - 389,000 57,100 17.20% Permanent Positions 5.00 5.00 5.00 5.00 5.00 - 0.00% Yi 11i 33 1 General Administration Clerk of Courts Non-Court General Fund(01 I) Internal Audit Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed Personal Services P (Decrease) Change 512100 REGULAR SALARIES 207,146 228,200 247,200 276,800 512600 ER 451 - 276,800 48,600 2130% 246 • 300 0.00% 521100 SOCIAL SECURITY MATCHING 15,203 17,500 18,400 21,200 0 522100 RETIREMENT REGULAR 21,21)0 3,700 21.14/0 16.198 21,900 20,400 26,400 26,400 4,500 20.55% 523150 LIFE&HEALTH AGGREGATE PREMIUM 34,711 38,900 47,000 38,800 523160 LIFE PREMIUM 38;800 (100) -0.26% i 244 1.100 1,200 2,800 - 2.800 1.700 154.55% a 524100 WORKER'S COMPENSATION-REGULAR 800 100 100 500 i 525100 UNEMPLOYMENT COMPENSATION 500 400 400.00 2,136 1,600 1,000 1,600 • 1.600 0.00% i 528100 ALLOWANCES-MOVING EXPENSES 5,367 - 1,200 • - 0.00% Total Personal Services 282,050 309.300 336;800 368.100 - 368;100 58,800 19.01% Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 195 200 200 ISO 640200 MILEAGE REIMBURSEMENT•REGULAR I51 200 200 400 • 400 (50) -25.00% 400 200 100.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL 946 5300 2.400 2,400 • 2,400 (2,900) -54.72% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSINESS - 100 100 100 640410 MOTOR POOL RENTAL CHARGE 100 - 0.00% • 100 100 100 • 100 0.00% 641100 TELEPHONE-BASE COST 161 1.500 500 500 641200 TELEPHONE•TOLL CALLS 18 100 100 100 • 00 (1,000) -66.67%0 641900 TELEPHONE-ALLOCATED 1002.50% 1,980 2400 2.400 2,100 - 2.700 300 12.50% 641950 POSTAGE.FREIGHT&UPS 27 100 100 100 •644620 LEASE•EQUIPMENT 100 • 0.00%Q 724 1,500 3.900 3.900 3.900 1400 160.00% 646180 BUILDING R&M ISF BILLINGS 1.500 200 200 •646910 DATA PROCESSING EQUIPMENT R&M 200 (1,300) -86.67% 30 200 300 300 • 300 100 50.00% 647110 PRINTING&IOR BINDING•OUTSIDE VENDORS 60 100 ISO ISO 648160 OTHER ADS - ISO 50 50.00% 100 1,200 800 - 800 100 700.00% 651110 OFFICE SUPPLIES•GENERAL 2,492 1.600 2.000 2.000 •651950 MINOR DATA PROCESSING EQUIPMENT 226 - 150 100 - 2,100 100 0.00% 00 400 25.00% • 652920 COMPUTER SOFTWARE (200) 200 UNDER$500 3 300 3 300 - 300 100 50.00% 654110 BOOKS.PUBLICATIONS&SUBSCRIPTIONS 625 200 200 400 - 400 200 100.00% 654210 DUES&MEMBERSHIPS 600 1.100 800 1.000 • 1.000 (I00) -9.09% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 3;036 4.900 4,000 4.000 • 4,000 (900) -18.37% Total Operating Expenses 11,078 21.400 19300 19,700 - 19.700 (1.700) •7.94% Capital Expenses 764310 OFFICE FURNITURE - - - - 764900 DATA PROCESSING EQUIPMENT0.00% Q 745 1.200 1,300 1,200 1,200 - 0.00% Total Capital Expenses 745 1,200 1300 1,200 • 1.200 - 0.00% Total Internal Audit 293,872 331.900 357.400 389.000 • 389.000 57.100 17.20% 34 1 i Clerk of the Circuit Court 1 General Fund General Administration-Records Management Fiscal Year 2006-2007 Budget i FY 2005 FY 2006 FY 2006 FY 2007 Expanded Ii 'ppropr_____ iation unit Actual Budget Forecast Current p Total Increase/ Percent I Personal Services 134,01 9 158,800 Services Proposed (Decrease) Change Operating Expenses 148,600 163,000 19,630 44,400 44,100 45,300 163,00045 4,200 2.64%03 Capital Expenses 6,518 45 300 900 2.03% - - Total Appropriations 160,167 203,200 192,700 208,300 0.00% 208,300 5,100 2.51% Permanent Positions 8.05 8.05 8.05 8.05 - 8.05 0.00% 4 1 35 1 t til Clerk of Courts Non-Court General Fund(011) Records Management Fiscal Year 2006.2007 Budget Object FY2005 FY2006 FY2006 FY2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 512100 REGULAR SALARIES 90,552 103,500 100,000 112,700 • 112,700 9,200 8.89% 512600 ER 457 59 • - - 0.00% 514100 OVERTIME 2,283 8,500 3,900 3.800 • 3.800 (4,700) -55.29% V 521100 SOCIAL SECURITY MATCHING 6,660 8600 8,000 8,900 - 8.900 300 3.49% 522100 RETIREMENT-REGULAR 7,039 10,600 9.100 11,100 • 11,100 500 4.72% 523150 LIFE&HEALTH AGGREGATE PREMIUM 25,847 26.400 26.600 25.100 - 25,100 (1300) •4.92% 523160 LIFE PREMIUM 93 500 600 1,100 • 1,100 600 120.00% 524100 WORKERS COMPENSATION•REGULAR 300 400 400 300 - 300 (100) -25.00% 525100 UNEMPLOYMENT COMPENSATION 1,185 300 (300) -100.00% Total Personal Services 134,019 158.800 148.600 163,000 - 163,000 4.200 2.64% Operating Expenses 631100 LEGAL FEES 700 600 600 - 600 (100) -14.29% 634999 OTHER CONTRACTUAL SERVICES 1.820 3.100 3.000 3.500 • 3,500 400 12.90% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL - 100 • 100 - 100 - 0.00% 640410 MOTOR POOL RENTAL CHARGE • - • - - - - 0.00% 641100 TELEPHONE-BASE COST 54 - 200 300 - 300 300 0.00% 641200 TELEPHONE-TOLL CALLS 1 300 300 300 - 300 • 0.00% 641900 TELEPHONE•ALLOCATED 1,622 1.500 1.000 1.000 - 1.000 (500) -33.33% 641950 POSTAGE,FREIGHT&UPS 36 200 200 200 - 200 - 0.00% 644600 RENT•EQUIPMENT 1,600 2,000 - - • - (2,000) -100,00% 644620 LEASE-EQUIPMENT • - 1.600 1.600 - 1.600 1,600 0.00/ 646180 BUILDING R&M-I.S.F.BILLINGS - 200 200 200 • 200 • 0.00% 646420 AUTO&TRUCKS-TIRES&BATTERIES (140) 300 300 300 • 300 - 0.00% 646710 OFFICE EQUIPMENT R&M 6,456 26.800 27.600 28.000 • 28.000 1.200 4.48% 646910 DATA PROCESSING EQUIPMENT R&M 55 800 100 200 - 200 (600) 45.00% 648160 OTHER ADS 24 100 100 100 - 100 - 0.00% 651 110 OFFICE SUPPLIES•GENERAL 839 1.700 1.100 1.100 - 1.100 (600) -35.29% 651910 MINOR OFFICE EQUIPMENT 326 400 400 400 • 400 - 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT (100) 100 200 200 - 200 100 100.00% 652830 MICROFILM SUPPLIES&PROCESSING 7,038 6.100 7.100 7.100 • 7.100 1.000 16.39% 652990 OTHER OPERATING SUPPLIES • - 100 100 - 100 100 0.00% - 654110 BOOKS.PUBLICATIONS&SUBSCRIPTIONS • - • 0.00% Total Operating Expenses 19,630 44.400 44,100 45.300 - 45.300 900 2.03% Capital Expenses 764110 AUTOS AND TRUCKS - - - - - 0.00% 764310 OFFICE FURNITURE - • - - • 0.00% 764360 OFFICE EQUIPMENT 3,500 • - - - 0.00% A 764380 MICROFILM EQUIPMENT 3,018 0.00% Total Capital Expenses 6,518 - 0.00% Total Records Management 160,167 203.200 192,700 208.300 - 208.300 5.100 2.51% 36 CLERK TO THE BOARD Aismi Clerk to the Board ((i 4; ;'4; Finance and Accoui. ` Minutes and Recor e s Management r` • 37 i I 1 Clerk to the Board Clerk of Courts Non-Court General Fund(011) II Fiscal Year 2006-2007 Budget Goals 1I To pre-audit all accounting and finance related transactions of the Board of County Commissioners to ensure compliance with laws,ordinances.resolutions.and adopted policies:to account for all Board transactions in conformity with generally accepted accounting principles,to safeguard all County funds:to advise the Board of County Commissioners on finance and accounting matters and to maintain the BCC minutes and records. t I i! %of Total FY 07 Less Net ilPrograms FTE's Personnel Costs Revenues Cost Finance and Accounting 1 35 89,74% 2.675.400 105,000 2,570.400 y To enhance reporting of relevant financial information to managers,elected officials,and the a general public on a timely basis. To further develop accounting policies and procedures ' regarding internal controls for cash receipts, cash disbursements, and tangible personal 0 property. i Minutes and Records 4 10.26% 447.200 - 447,200 Maintenance of BCC minutes and records. Subtotal 39 l00.00% 3,121600 105.000 3.017.600 Expanded Services: Finance and Accounting 1 2.50% 69,100 • 69,100 Minutes and Records 0 0.00% - - z Grand Total 40 100.00% 3.191.700 105.000 3,086.700 i 1 i 38 l� i e t } i f 0,1 39 Clerk to the Board Clerk of Courts Non-Court General Fund(0I l) Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase( Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 2,068,155 2,503,000 2.434.000 2.746,000 69,100 2,815,100 312.100 12.47% Operating Expenses 319,534 336,100 309.500 367,800 - 367,800 31,700 9.43% Capital Expenses - 17,000 2.500 8,800 8.800 (8,200) -48.24% Total 2,387,689 2,856,100 2,746000 3.122,600 69;100 3.191.700 335,600 11.75% Revenues Fee Collections 100,728 51,200 49,000 105.000 - 105.000 300 0.59% Total Revenues 100,728 51.200 49,000 105,000 - 105.000 53.800 105.08% Permanent Positions 39.00 39.00 39.00 39.00 1.00 40.00 1,00 2.56% 111 14 This budget includes the Finance and Accounting and Board Minutes and Records Departments.A comparison of this activities funding sources for FY 06 and FY 07 are as follows: Current Expanded Source FY 06 FY 07 Services Total Investment Income(Board Funds) 105,000 105.000 0 105,000 Board Transfer 2751,100 3.017.600 69.100 3.086,700 Total 2856,100 3,122600 69.100 3.191,700 Budget Highlights: Forecast 05/06 Expenditures are forecast to be$110.100 or approximately 4,01 percent less than appropriated.This variance is primarily attributed to personal services which are forecast to be$69,000 or 2.83 percent and operating expenses forecasted to be$26.600 or 8.59 percent less than the fiscal-year 2006 budget.This recognizes that the department was not fully staffed throughout the period. Current 06/07 The current fiscal year 01 budget reflects an increase of$335.600 or 11,75 percent.The majority of this increase is contained within personal services which is increasing by$312,100 or 12.47 percent and recognizes the cost of living and merit increases adopted by the Board of County Commissioners. Expanded 06/07 Expanded positions include 1.0 full-time equivalent at a cost of$69.100. 1 t ) 40 1 THIS PAGE INTENTIONALLY LEFT BLANK 41 Clerk of the Circuit Court Non-Court General Fund ! Clerk to the Board of the County Commissioners-Finance and Accounting Fiscal Year 2006-2007 Budget FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Appropriation Unit Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 1,913,095 2,282,100 2,227,500 2,512,200 69,100 2,581,300 299,200 13.11% Operating Expenses 134,374 165,400 128,800 156,900 - 156,900 (8,500) -5.14% 1 Capital Expenses - 14,500 - 6,300 - 6,300 (8,200) -56.55% {i Total Appropriations 2,047,469 2,462,000 2,356,300 2,675,400 69.100 2,744,500 282,500 11.47% 11 Permanent Positions 35.00 35.00 35.00 35.00 1.00 36.00 1.00 2.86% 1 1 1 42 r; t Clerk to the Board Clerk of Courts Non-Court General Fund(011) Finance and Accounting Fiscal Year 2006-2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent 4. 1 Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change '‘,1 Personal Services 1 512100 REGULAR SALARIES 1,371.922 1.621,200 1.590.000 1.793.700 50.000 1.843.700 222.500 13.72% 512600 ER 457 953 1.500 1.500 1.500 1,500 0.00% 514100 OVERTIME 13.835 30.000 36.000 35.000 - 35.000 5.000 16.67% 521100 SOCIAL SECURITY MATCHING 98,940 126.300 124.400 140.000 3,800 143.800 17.500 13.86% 522100 RETIREMENT-REGULAR 105.658 155.900 139.000 179.400 5.400 184.800 28.900 18.54% 522500 RETIREMENT-ELECTED OFFICIALS - - - - - - - 0.00% ' 523150 LIFE&HEALTH AGGREGATE PREMIUM 315.016 339,500 328.000 339.500 9,700 349,200 9,700 2.86% 31 523160 LIFE PREMIUM 1.471 8.100 8.000 18.400 200 18,600 10,500 129.63% ' 524100 WORKERS COMPENSATION-REGULAR 5,300 100 100 4.200 - 4.200 4.100 4100.00% a, 525100 UNEMPLOYMENT COMPENSATION - 1.000 500 500 - 500 (500) -50.00% Total Personal Services 1.913,095 2.282,100 2,227.500 2,512.200 69.100 2.581.300 299.200 13.11% Operating Expenses 631990 OTHER PROFESSIONAL FEES - 500 - - - - (500) -100.00% it 634999 OTHER CONTRACTUAL SERVICES 5,992 47,000 1.200 1,400 - 1.400 (45,600) -97.02% 640200 MILEAGE REIMBURSEMENT-REGULAR 282 200 600 250 - 250 50 25.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL 7,104 8,000 15.000 30.000 - 30.000 22.000 275.00% 640310 OUT OF COUNTY TRAVEL-REGULAR BUSINESS - 300 - •- - - (300) -100.00% 640410 MOTOR POOL RENTAL CHARGE - 100 - - - - (100) -100.00% 641100 TELEPHONE-BASE COST 899 900 900 1,000 - 1,000 100 11.11% 641200 TELEPHONE-TOLL CALLS 1,127 2.500 1.300 1,500 - 1.500 (1,000) -40.00% 641210 FAX CHARGES 924 1,200 1.100 1.250 - 1.250 50 4.17% t+ 641300 TELEPHONE-INSTALLATIONS - - 500 - - - - 0.00% S 641600 TELEPHONE-EXTRAS 200 - - - - - - 0.00% 641400 TELEPHONE-DIRECT LINE - - 6.400 7.000 - 7.000 7.000 0.00% 641900 TELEPHONE-ALLOCATED 10.114 9.600 9.600 10.500 - 10.500 900 9.38% t` 641950 POSTAGE,FREIGHT&UPS 12.226 12.500 12.500 13.000 - 13,000 500 4.00% F 644600 RENT-EQUIPMENT 9,886 11.000 - - - - (11.000) -100.00% 644620 LEASE-EQUIPMENT 25.705 30.000 31.600 32.200 - 32,200 2.200 7.33% 646180 BUILDING R&M-1SF.BILLINGS 435 300 1.000 1.000 - 1,000 700 233.33% 646710 OFFICE EQUIPMENT R&M 1.777 1.700 300 300 - 300 (1,400) -82.35% 646910 DATA PROCESSING EQUIPMENT R&M 1.074 1.100 1.000 1.000 - 1.000 (100) -9.09% 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS 6,090 6.200 2.000 2.000 - 2.000 (4,200) -67.74% 647230 MICROFICHE SERVICES(COM)OUTSIDE VENDOR 126 1.500 - - - - (1.500) -100.00% 648160 OTHER ADS 3,184 400 1.000 5.000 - 5,000 4,600 1150.00% 649100 LEGAL ADVERTISING - - - - - - - 0.00% 649990 OTHER MISCELLANEOUS SERVICES 14.960 300 - - - - (300) -100.00% 651110 OFFICE SUPPLIES-GENERAL 18,681 17.200 20.000 21.000 - 21,000 3,800 22.09% 651210 COPYING CHARGES 43 200 - - - - (200) -100.00% 651910 MINOR OFFICE EQUIPMENT - 1.000 500 1.000 - 1,000 - 0.00/ 651930 MINOR OFFICE FURNITURE 175 100 400 1.000 - 1.000 900 900.00n/ 651950 MINOR DATA PROCESSING EQUIPMENT 252 500 9.800 1,000 - 1.000 500 100.00% 652910 MINOR OPERATING EQUIPMENT - 100 - - - - (100) -100.00% 652920 COMPUTER SOFTWARE UNDER$500 232 400 1.100 2.000 - 2.000 1.600 400.00% i 652990 OTHER OPERATING SUPPLIES - 400 - - - - (400) .-100.00% 654110 BOOKS-PUBLICATIONS&SUBSCRIPTIONS 4.169 3.000 3.000 3.000 - 3.000 - 0.00% 654210 DUES&MEMBERSHIPS 3.385 2,200 2.500 2.500 - 2.500 300 13.64% 654310 TUITION 384 - 500 3.000 - 3.000 3.000 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 4.948 5.000 5.000 15,000 - 15.000 10.000 200.00% Total Operating Expenses 134.374 165.400 128.800 156.900 - 156.900 (8,500) -5.14% Capital Expenses ) 764310 OFFICE FURNITURE - 700 - - - - (700) -100.00% / 764360 OFFICE EQUIPMENT - 1.500 - 1.500 - 1.500 - 0.00% r 764900 DATA PROCESSING EQUIPMENT - 12.300 - 4.800 - 4.800 (7.500) -60.98% Total Capital Expenses - 14.500 - 6.300 - 6.300 (8.200) -5655% w , Total Finance and Accounting 2.047.469 2.462.000 2.356.300 2.675.400 69.100 2.744.500 282,500 11.47% r •1 43 Clerk of the Circuit Court Non-Court General Fund Clerk to the Board of the County Commissioners-Minutes and Records Fiscal Year 2006-2007 Budget FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Appropriation Unit Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 155,059 220,900 206,500 233,800 - 233,800 12,900 5.84% Operating Expenses 185,161 170,700 180,700 210,900 - 210,900 40,200 23.55% Capital Expenses - 2,500 2,500 2,500 - 2,500 - 0.00% Total Appropriations 340,220 394,100 389,700 447,200 - 447,200 53,100 13.47% ( Permanent Positions 4.00 4.00 4.00 4.004.00 - 0.00% ii t 44 Clerk to the Board Clerk of Courts Non-Court General Fund(011) Board Minutes and Records Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase) Percent Code Description Actual ' Budget Forecast Current Services Proposed (Decrease) Change Board Minutes and Records 341442 COPIES 29,310 6;000 3.000 3.100 3.100 (2,900) -4833% 341443 VALUE ADJUSTMENT BOARD PETITION 3,570 - • - 0.00% 341490 MISCELLANEOUS FEES 60.823 41.000 • - (41,000) •100.00% 341981 TRANSCRIPTION COPIES - • 40,600 42,700 • 42,700 42,700 0.00% 341981 LOBBYIST 7,025 4,200 5,400 5,700 5,700 1,500 35.71% Total Board Minutes and Records 100,728 51,200 49,000 51,500 51,500 300 0.59% 1 • I- { �4 45 Clerk to the Board Clerk of Courts Non-Court General Fund(011) Board Minutes and Records Fiscal Year 2006.2007 Budget Object FY2005 FY2006 FY2006 FY2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 512100 REGULAR SALARIES 107,927 154,800 145,000 164,800 • 164.800 10.000 6.46% 521100 SOCIAL SECURITY MATCHING 7,695 11,800 11,100 12,600 • 12,600 800 6.78% 522100 RETIREMENT-REGULAR 8,090 14.600 12,400 15,700 • 15,700 1,100 7.53% 523150 LIFE&HEALTH AGGREGATE PREMIUM 30,732 38.800 37,200 38.800 • 38,800 • 0.00% 523160 LIFE PREMIUM 115 800 700 1,600 - 1,600 800 100.00% 524100 WORKER'S COMPENSATION•REGULAR 500 100 100 300 • 300 200 200.00% 525100 UNEMPLOYMENT COMPENSATION - - - - • - • 0.00% Total Personal Services 155,059 220,900 206,500 231800 - 233,800 12.900 5.84% Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 174,156 152,000 161,000 185.000 - 185,000 33,000 21.71% 641100 TELEPHONE-BASE CALLS 105 • 800 300 - 300 300 0.00% 641200 TELEPHONE-TOLL CALLS 12 100 100 100 - 100 - 0.00% 641900 TELEPHONE•ALLOCATED 1,390 1.300 1,500 1.500 • 1,500 200 15.38% 641950 POSTAGE.FREIGHT&UPS 442 600 600 700 - 700 100 16.67% 644600 RENT-EQUIPMENT 2,214 2,400 - (2,400) -100.00% 644620 LEASE-EQUIPMENT2,400 2.400 2,400 2,400 0.00% 4 646180 BUILDING R&M-I.S.F.BILLINGS • 200 200 300 - 300 100 50.00% n 646710 OFFICE EQUIPMENT R&M 85 2,500 2,500 3.000 • 3,000 500 20.00% 646910 DATA PROCESSING EQUIPMENT R&M 105 200 200 500 • 500 300 150.00% _) 647110 PRINTING&JORBINDING-OUTSIDE VENDORS • 100 100 300 - 300 200 200.00% 648110 LEGAL ADS 1.412 1.500 1.500 2,000 • 2,000 500 33.33% 648160 OTHER ADS 475 • - • - - • 0.00% 651110 OFFICE SUPPLIES-GENERAL 2,585 5.000 5.000 6,000 - 6.000 1.000 20.00°/u 651210 COPYING CHARGES - 100 100 200 • 200 100 100.00% 651910 MINOR OFFICE EQUIPMENT • 500 500 1.000 - 1,000 500 100.00% w 651930 MINOR OFFICE FURNITURE - 400 400 1.000 - 1.000 600 150.00% 651950 MINOR DATA PROCESSING EQUIPMENT - 400 400 2,000 - 1000 1,600 400.00% 652830 MICROFILM SUPPLIES&PROCESSING 1.854 1000 1000 2.000 • 1000 • 0.00% 652990 OTHER OPERATING SUPPLIES • 100 100 100 - 100 • 0.00% 654110 BOOKS.PUBLICATIONS&SUBSCRIPTIONS 146 300 300 500 • 500 200 66.67% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 180 1.000 1.000 1000 - 2000 1,000 100.00% • Total Operating Expenses 185,161 170.700 180,700 210,900 - 210.900 40,200 23.55% Capital Expenses 764360 OFFICE EQUIPMENT • 1.000 1.000 1,000 - 1.000 - - 764900 DATA PROCESSING EQUIPMENT - 1.500 1,500 1,500 - 1,500 - 0.00% Total Capital Expenses - 2.500 2,500 1500 • 2.500 • 0.00% Total Board Minutes and Records 340.220 394,100 389,700 447,200 - 447.200 53,100 13.47% tj 46 CLERK TO THE CIRCUIT COURT Clerk to the' Circuit Court 11CircuitCircuit Its SAVE Pr. Circuit Pro:. Juvenile i� O�jji of • !I 1 47 1 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006-2007 Budget Goals: `r1 To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court records and in providing responsible service to the judiciary,the legal community,and the public. a of Total FY 07 Less Net Programs: FTE's Personnel Costs Revenues Cost ,i �� Circuit Civil 28.67 41.96% 31,900 - 31,900 1 Circuit Felony 25.52 37.35% 27,000 - 27,000 SAVE 1.00 1.46% 66,200 66,200 - t ,...1 Jury 2.00 2.93% 13,000 - 13,000 1 h Circuit Probate 7.05 10.32% 13,100 13,100 .11 Circuit Juvenile 4.08 5.97% 11,600 11,600 Subtotal 68.32 100.00% 162,800 66,200 96,600 Expanded Services: Circuit Civil 0.62 0.8% 2,500 - 2,500 1 Circuit Felony 0.45 0.65% 1,000 1,000 SAVE 0.00 0.00% - - - 1 Jury 0.00 0.00% - - - Circuit Probate 0.00 0.00% - - - Circuit Juvenile 0.00 0.00% - - - Grand Total 69.39 100.00% 166,300 66;200 100;100 1 48 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 37,617 59,200 51,900 62,600 • 62,600 1400 5.74% Operating Expenses 51.100 84.900 87,300 99,700 3,500 103,200 18,300 21.55% Capital Expenses • 19,700 500 500 • 500 (19,200) -97.46% Total 88.716 163.800 139,700 162,800 3.500 166,300 2,500 1.53% Revenue Fee Collections 6.751 6.800 5,600 5.600 • 5,600 (1,200) -17.65% Total Revenue 6,151 6.800 5,600 5,600 - 5.600 (1,200) -17,65% Permanent Positions 62.15 64.84 68.32 68.32 1.07 6939 4.55 7.02% This budget reflects the County obligated expenses of Circuit Civil,Felony,SAVE,Jury Management.Probate.and Juvenile. A comparison of this activity's funding sources for FY 06 and FY 07 are as follows: t Current Expanded Source FY 06 FY 07 Services Total Clerk Fees 62.700 66.200 - 66.200 Board Transfer 88.700 96,600 3.500 100,100 Total 151.400 162,800 3,500 166,300 Budget Highlights: Forecast 0506 Based on historical trends and current year patterns.total expenditures are anticipated to be$24.100 or 17.25 percent less than the prior cycle adopted budget.Capital outlays is projected to be $19,200 less than FY 2006 budget. Current Forecast 06 07 The fiscal-year 2007 budget reflects an increase of$18,300 or 2135 percent in operating expenses,which is offset by a decrease of$19200 in capital expenses.when compared to the prior year's adopted budget t Expanded Services 06'07 Expanded positions include 1.07 full-time equivalent Court Clerks.These positions are necessary to ensure that the mandated services are performed in an efficient and effective manner. 49 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Circuit Civil ' Fiscal Year 2006.2007 Budget 4 Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Operating Expenses 1i 641 100 TELEPHONE-BASE COST - 800 3,700 200 - 200 (600) -75.00% �" 641200 TELEPHONE-TOLLCALLS 261 2.300 2,100 2,200 - 2,200 (100) -4,35% 641300 TELEPHONE-INSTALLATIONS - • - - 0.00% 641900 TELEPHONE-ALLOCATED 6,018 8,000 7,200 8.000 - 8,000 • 0.00% 644600 RENT-EQUIPMENT 9,203 9,300 - - - (9,300) -100.00% 644620 LEASE-EQUIPMENT 427 400 8,300 10,000 - 10.000 9,600 2400.00% 646180 BUILDING R&M•I.S.F.BILLINGS 32 2,400 600 600 • 600 (1,800) -75.00% 646710 OFFICE EQUIPMENT R&M 670 4.700 3,100 4,800 • 4,800 100 2.13% 651910 MINOR OFFICE EQUIPMENT 1,369 1.200 600 1.000 - 1,000 (200) -16.67% 651930 MINOR OFFICE FURNITURE 221 900 3,600 5.100 2,500 7,600 6,700 744.44% Total Operating Expenses 18,201 30.000 29,200 31,900 2,500 34,400 4,400 14.67% Capital Expenses 764310 OFFICE FURNITURE - 5,900 - • - • (5,900) 400.00% Total Capital Expenses - 5.900 - - • - (5,900) -100.00% Total Circuit Civil 18,201 35,900 29,200 31.900 2,500 34,400 (1,500) -4.18% ti 1 50 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Circuit Felony Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Operating Expenses 641100 TELEPHONE-BASE COST 88 300 400 400 300 700 400 133.33% 641200 TELEPHONE•TOLL CALLS 42 1,500 1,500 1,600 1,600 100 6.67% 641900 TELEPHONE ALLOCATED 6,018 5,300 5,300 5,100 100 5,800 500 9.43% I 644600 RENT•EQUIPMENT 3,405 6,800 - - (6,800) -100.00% 644620 LEASE-EQUIPMENT - • 5,900 6,800 - 6,800 6,800 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 190 2,300 2.300 2.300 500 2,800 500 21.74% 646710 OFFICE EQUIPMENT R&M 1,372 3.200 3,200 3,200 • 3,200 • 0.00% 651910 MINOR OFFICE EQUIPMENT 158 900 900 900 - 900 • 0.00% 651930 MINOR OFFICE FURNITURE 293 1,100 5,400 6,100 100 6,200 5,100 463.64% 1 Total Operating Expenses 11,627 21.400 24.900 27,000 1.000 28.000 6.600 30.84% Capital Expenses 3764310 OFFICE FURNITURE - 4.300 - - - - (4,300) -100.00% Total Capital Expenses - 4.300 - - (4.300) -100.00% 1 Total Circuit Felony 11.627 25.700 24,900 27.000 1,000 28,000 2,300 8.95% I} k:. i 9 A 51 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Support,Alimony,Visitation,and Enforcement Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change SAVE 341490 MISCELLANEOUS FEES 16 • - • 0.00% 341721 SAKE.REGISTRATION FEE 1,860 2,000 1000 1000 2.000 • 0.00% 341722 RENEWAL REGISTRATION 4,575 1500 3,200 3,400 - 3,400 900 36.00% 341723 COURT ORDER FEES 300 800 400 400 • 400 (400) -50.00% Total SAVE 6,751 5,300 5,600 5,800 - 5,800 500 9.43% f 52 Clerk of Courts Non-Court General Fund(0I l) Support,Alimony,Visitation,and Enforcement Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 512100 REGULAR SALARIES 26,564 42.000 34,000 44.700 - 44,700 2,700 6.43% 514100 OVERTIME 902 - 2000 - - • - 0.00% 521100 SOCIAL SECURITY MATCHING 1,988 3,200 2,800 3,400 - 3,400 200 6.25% 522100 RETIREMENT-REGULAR 2,068 4,000 3,100 4,300 • 4,300 300 7.50% 523150 LIFE&HEALTH AGGREGATE PREMIUM 5,968 9300 9,700 9.700 • 9,700 - 0.00% 523160 LIFE PREMIUM 27 200 200 400 - 400 200 100.00% 524100 WORKER'S COMPENSATION•REGULAR 100 100 100 100 - 100 - 0,00% i Total Personal Services 37,617 59,200 51,900 62,600 - 62,600 3.400 5.74% 4 Operating Expenses 1 641200 TELEPHONE-TOLL CALLS 4 100 100 100 - 100 0.00% s 641900 TELEPHONE•ALLOCATED 1.390 500 300 500 • 500 - 0.00% 641950 POSTAGE,FREIGHT&UPS 250 300 200 300 - 300 • 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS • 100 100 100 - 100 • 0.00% 647110 PRINTING FOR BINDING•OUTSIDE VENDORS 183 200 200 300 • 300 100 50.00% 651110 OFFICE SUPPLIES•GENERAL 6 300 200 300 • 300 - 0.00% 651910 MINOR OFFICE EQUIPMENT - 200 700 700 - 700 500 250.00% j 654110 BOOKS.PUBLICATIONS&SUBSCRIPTIONS - 200 200 200 • 200 • 0.00% 654210 DUES&MEMBERSHIPS 115 100 100 100 - 100 - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 136 500 500 500 - 500 • 0.00% Total Operating Expenses 2,084 2,500 2,600 1100 - 3,100 600 24.00% I Capital Expenses 764360 OFFICE EQUIPMENT • 500 - • - - (500) -100.00% 764900 DATA PROCESSING EQUIPMENT - 500 500 500 • 500 • 0.00% Total Capital Expenses • 1.000 500 500 - 500 (500) -50.00% Total S.A.V.E 39,701 62.700 55.000 66.200 • 66.200 3,500 5.58% 53 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Jury Management Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Operating Expenses 641100 TELEPHONE•BASE CALLS - • - 1,000 1,000 1,000 0.00% 641200 TELEPHONE TOLL CALLS 8 400 (400) -100.00% 641400 TELEPHONE•DIRECT LINE 4.336 1,500 4.500 5,000 5,000 (2,500) 33.33% 641600 TELEPHONE•EXTRAS 29 300 300 300 - 0.00% 641900 TELEPHONE•ALLOCATED 463 200 600 600 • 600 400 200.00% 644600 RENT•EQUIPMENT 1,680 1.500 - - • - (1,500) -100.00% ,j 644620 LEASE-EQUIPMENT - - 1.500 1,500 • 1,500 1,500 0.00% 4 646180 BUILDING R&M-1.S.F.BILLINGS - 500 500 500 • 500 • 0.00% 646710 OFFICE EQUIPMENT R&M - 300 300 300 - 300 - 0.00% 4 651910 MINOR OFFICE EQUIPMENT - 200 200 1.000 - 1.000 800 400.00% 651930 MINOR OFFICE FURNITURE • 300 - 2,800 2,800 2.500 833.33% Total Operating Expenses 6,515 11,200 7.600 13,000 13,000 1,800 16.07% Capital Expenses 764310 OFFICE FURNITURE - 2,500 - - (2.500) -100.00% Total Capital Expenses - 1500 - - - • (2,500) -100.00% Total Jure Management 6.515 13,700 7,600 13.000 - 13.000 (700) -5.11% 54 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Circuit Probate Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent ..4 Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Operating Expenses 641100 TELEPHONE-BASE COST - 300 300 300 - 300 • 0.00% 641200 TELEPHONE-TOLL CALLS 61 800 700 800 - 800 • 0.00% 641900 TELEPHONE-ALLOCATED 1,854 2.000 2,800 2.800 - 2,800 800 40.00% 644600 RENT-EQUIPMENT - 3.000 - - (3.000) -100.00% 644620 LEASE-EQUIPMENT - - 3.000 3,000 - 3,000 3,000 0.00% I 646180 BUILDING R&M-LSI.BILLINGS 70 500 500 500 - 500 - 0.00% 646710 OFFICE EQUIPMENT R&M 5,594 3,000 4.600 • 5,000 • 5.000 2,000 66.67% 651910 MINOR OFFICE EQUIPMENT - 700 500 700 - 700 • 0.00% 651930 MINOR OFFICE FURNITURE • 700 500 • - • (700) -100.00% Total Operating Expenses 7,579 11.000 12,900 13,100 - 13,100 2,100 19.09% Capital Expenses 764310 OFFICE FURNITURE - 5,000 (5,000) 100.00% Total Capital Expenses 5.000 (5,000) -100.00% Total Probate 7.579, 16.000 12,900 13,100 - 13,100 (2,900) -18.13% ( x 1 f 55 Clerk of the Circuit Court Clerk of Courts Non-Court General Fund(011) Circuit Juvenile Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change IOperating Expenses 641200 TELEPHONE-TOLL CALLS 4 300 300 300 - 300 • 0.00% 641100 TELEPHONES-BASE COST 927 - 300 300 - 300 300 0.00% t 641900 TELEPHONE-ALLOCATED 4,163 1,000 1.000 1.000 - 1.000 - 0.00% 644600 RENT-EQUIPMENT - 4,500 - - - - (4,500) -100.00% 644620 LEASE-EQUIPMENT 4.500 4,500 • 4,500 4,500 0.00% 646180 BUILDING R&M•I.S.F.BILLINGS - 1,000 1.000 1.000 - 1,000 - 0:00% 646710 OFFICE EQUIPMENT R&M - 500 500 500 - 560 - 0.00% 651910 MINOR OFFICE EQUIPMENT 1.000 1.000 1.000 - 1,000 - 0.00% 651930 MINOR OFFICE FURNITURE • 500 1.500 3,000 - 3,000 2,500 500.00% Total Operating Expenses 5,093 8,800 10.100 11.600 • 11,600 2,800 31.82% Capital Expenses 764310 OFFICE FURNITURE • 1.000 - - • - (1.000) -100.00% Total Capital Expenses - 1.000 - • - - (1,000) •100.00% Total Juvenile 5,093 9,800 10.100 11.600 - 11.600 1.800 18.37% 1 1 56 CLERK OF THE COUNTY COURT Clerk to the County Court • 11 1 Conn � .,,. County Trate i,,, *° County Court ti' s County ' ., Satellites MisdemeanorCollections '••••'•,,: i S 9 57 Clerk of the County Court 4 Clerk of Courts Non-Court General Fund(01 I) Fiscal Year 2006.2007 Budget a Goals: 1 To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court records and in providing responsible service to the judiciary'.the legal community.and the public. q�� l! %of Total FY 07 Less Net Programs: FTE's Personnel Costs Revenues Cost County Satellite Office 14.75 17.53% 45.750 - 45,750 County Misdemeanor 31.13 37.00% 32,500 - 32.500 County Civil 17.35 20.62% 16,000 - 16.000 County Traffic 14.36 17.07% 18.100 - 18.100 Misdemeanor Collections 6.55 7.78% 6.900 - 6.900 I Subtotal 84,14 100.00% 119.250 - 119,250 Expanded Services: County Satellite Office 2.00 2.27% 550 • 550 County Misdemeanor 0.55 0.62% 1.300 • 1.300 1ff County Civil 0.38 0.43% 2.500 2.500 '1 r County Traffic I.00 1.14% • - - Misdemeanor Collections 0.00 0.00% • - - IGrand Total 88.07 100.00% 123,600123,600 1 58 Clerk of the County Court Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services - - - 0.00% Operating Expenses 87,402 98,500 105.100 119,250 4,350 123,600 25,100 25.48% Capital Expenses • 11,800 (11,800) -100.00% Total 87,402 110,300 105,100 119.250 4,350 123,600 13,300 12.06% Permanent Positions 77.11 81.12 84.14 84.14 3.93 88.07 6.95 8.57% This budget reflects the County Court Satellites,Misdemeanor,County Civil.County Traffic,and County Misdemeanor Collections. A comparison of this activity's funding sources for FY 06 and FY 07 are as follows: Current Expanded Source FY 06 FY 07 Services Total "� - - - Clerk Fees Board Transfer 110,300 119,250 4,350 123,600 Total 110,300 119,250 4,350 123,600 Budget Hiehliehts: Forecast 05/06 Based on historical trends and current year patterns.total expenditures are anticipated to be$5.200 or 4.95 percent less than the adopted budget.The majority of the decrease is capital outlays which decrease by 11.800 to offset the increase in operating expenditures of$6.600 or 6.28 percent. Current 06/07 The cost for current services increased by$13.300 or 12.06 percent when compared to the prior cycle adopted budget. Expanded Services 06/07 Expanded level positions include 3.93 FTE's. The cost of this expansion is limited to modifications to workstations and computers. 59 Clerk of the County Court Clerk of Courts Non-Court General Fund(011) Satellite Offices Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Operating Expenses 640410 MOTOR POOL RENTAL CHARGE 205 - 410 500 500 500 0.00% 641200 TELEPHONE-TOLL CALLS 5 200 200 300 - 300 100 50.00% 641210 FAX CHARGES 483 1.000 950 1,000 - 1,000 - 0.00% ' 641300 TELEPHONE•INSTALLATION 750 - - • - 0.00% ±) 641400 TELEPHONE-DIRECT LINE 28,544 15,000 19,000 24.000 • 24,000 9,000 60.00% 641600 TELEPHONE•EXTRAS • - 80 100 - 100 100 0.00% 641900 TELEPHONE-ALLOCATED 6,420 6,200 6.600 1,000 • 7,000 800 12.90% 644600 RENT-EQUIPMENT 4,120 4,100 (4,100) -100.00% 644620 LEASE-EQUIPMENT 861 3,000 5,250 6,600 - 6.600 3,600 120.00% iT 646180 BUILDING R&M-I.S.F.BILLINGS 386 200 500 200 200 - 0.00% 646430 FLEET MAINTENANCE LS.F.-LABOR&OVERHEAD 537 1.000 1,300 1,500 1,500 500 50.00% 646440 FLEET MAINTENANCE I.S.F.-PARTS 138 700 460 500 - 500 (200) -28.57% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SUBL 440 300 400 400 - 400 100 33.33% 646110 OFFICE EQUIPMENT R&M 986 900 300 400 - 400 (500) -55.56% 651910 MINOR OFFICE EQUIPMENT 400 250 250 500 500 0.00% , 651930 MINOR OFFICE FURNITURE 184 - 300 • 300 300 300 0.00% 652490 FUEL&LUBRICANTS•I.S.F BILLINGS 3,348 2,800 2,600 3,000 - 3.000 200 7.14% Total Operating Expenses 46,657 35.400 39,500 45,750 550 46,300 10,900 30.79% t i 11 Total Satellite Offices 46,651 35,400 39,500 45.750 550 46,300 10,900 30.79% ti i 11 A i 1 i ,y 60 I Clerk of the County Court Clerk of Courts Non-Court General Fund(011) County Misdemeanor Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Operating Expenses 641100 TELEPHONE•BASE COST 102 500 400 400 300 700 200 40.00% 641200 TELEPHONE-TOLL CALLS 51 1800 1,800 1.900 100 2,000 200 11.11% 641900 TELEPHONE-ALLOCATED 7,129 6.400 6,400 7,000 200 7,200 800 12.50% 644600 RENT-EQUIPMENT 3,950 8.200 - - (8,200) •100.00% 644620 LEASE•EQUIPMENT • - 7,100 8,200 - 8.200 8.200 0.00% 646180 BUILDING R&M-I.S.F.BILLINGS 221 2,700 2,700 2.700 500 3,200 500 18.52% 646710 OFFICE EQUIPMENT R&M 1,591 3.800 3.800 3,800 - 3,800 • 0.00% 651910 MINOR OFFICE EQUIPMENT 184 1,100 1,100 1,100 - 1,100 0.00% 651930 MINOR OFFICE FURNITURE 340 1,400 6,600 7,400 200 7,600 6,200 442.86% Total Operating Expenses 13,568 25.900 29.900 32,500 1.300 33.800 7,900 30.50% ti Capital Expenses 764310 OFFICE FURNITURE - 5.200 • - - - (5,200) -100.00% Total Capital Expenses - 5.200 - - - - (5,200) -100.00% Total County Misdemeanor 13.568 31,100 29.900 32.500 1,300 33,800 2,700 8.68% i . i 1 1 61 Clerk of the County Court Clerk of Courts Non-Court General Fund(011) Court Collections Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change iOperating Expenses 641200 TELEPHONE-TOLL CALLS 82 1,500 500 500 500 (1,000) 66.61% 641900 TELEPHONE-ALLOCATED 2,311 1,500 1,800 1,800 1,800 300 20.00% 644620 LEASE-EQUIPMENT 3,606 3,800 3,600 3,600 - 3,600 (200) -5.26% 1 646180 BUILDING R&M-I.S.F.BILLINGS 133 - - - - 0.00% i 646710 OFFICE EQUIPMENT R&M 1,766 1,000 1,000 1,000 1,000 0.00% i. Total Operating Expenses 7,904 7,800 6,900 6,900 - 6,900 (900) -11.54% Capital Expenses 764360 OFFICE EQUIPMENT - 2,000 • - (2,000) -100.00% Total Capital Expenses - 2,000 - (2,000) -100.00% Total County Collections 7.904 9.800 6,900 6,900 • 6,900 (2,900) -29.59% a 3 1 1 1 1 i i 1 i J , 1 62 Clerk of the County Court Clerk of Courts Non-Court General Fund(011) County Civil Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Operating Expenses 641100 TELEPHONE•BASE COST - 500 2,300 100 - 100 (400) -80.00% 641200 TELEPHONE•TOLL CALLS 121 1.400 1,200 1.100 1,100 (300) 21.43% 641300 TELEPHONE•INSTALLATIONS - - - • - • - 0.00% 641900 TELEPHONE-ALLOCATED 3,713 4,800 4.400 4,000 - 4,000 (800) -16.67% 644600 RENT•EQUIPMENT 4,627 5,700 - - - - (5,700) -100.00% 644620 LEASE•EQUIPMENT 264 300 5,000 5,000 - 5,000 4,700 1566.67% 646180 BUILDING R&M-I.S.F.BILLINGS 20 1,600 400 300 - 300 (1.300) -81.25% 646710 OFFICE EQUIPMENT R&M 414 1800 1,900 2,400 - 2.400 (400) -14.29% 651910 MINOR OFFICE EQUIPMENT 846 800 400 500 - 500 (300) -37.50% 651930 MINOR OFFICE FURNITURE 137 600 2,300 1600 2,500 5,100 4,500 750.00% Total Operating Expenses 10,142 18,500 17,900 16.000 2,500 18,500 - 0.00% Capital Expenses 764310 OFFICE FURNITURE 3,600 (3,600) -100.00% Total Capital Expenses - 3,600 - - - • (3.600) -100.00% Total County Civil 10.142 22,100 11,900 16.000 2.500 18.500 (3,600) -16.29% d 63 Clerk of Courts Non-Court General Fund(011) County Traffic Fiscal Year 2006.2007 Budget Object FY 2005 F1'2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Operating Expenses 641100 TELEPHONE•BASE COST 918 • - 300 - 300 300 0.00% 641200 TELEPHONE•TOLL CALLS 83 500 500 500 - 500 - 0.00% 641600 TELEPHONE-EXTRAS 280 • - - - - • 0.00% 641900 TELEPHONE•ALLOCATED 3,939 1,800 1.800 1.800 - 1,800 • 0.00% 644600 RENT-EQUIPMENT 2,784 3,600 - - - - (3,600) -100.00% 644620 LEASE-EQUIPMENT • - 3,600 4,000 • 4,000 4,000 0.00% 646180 BUILDING R&M•I.S.F.BILLINGS 97 1000 1,000 2.000 • 2,000 - 0.00% 646710 OFFICE EQUIPMENT R&M 337 1,500 1,500 1.500 - 1,500 - 0.00% 651910 MINOR OFFICE EQUIPMENT 284 1,000 1.000 1,000 - 1,000 - 0.00% 651930 MINOR OFFICE FURNITURE 348 500 1,500 7,000 • 7,000 6,500 1300.00% Total Operating Expenses 9,130 10,900 10,900 18,100 - 18,100 7,200 1200.00% Capital Expenses 764310 OFFICE FURNITURE - 1,000 - - - • (1,000) -100.00% Total Capital Expenses - 1.000 - - - - (1,000) -100.00% 1 Total Traffic 9.130 11.900 10,900 18,100 • 18,100 6,200 52.10% I it • , 1 64 RECORDING IMA/". 65 Recording Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006.2007 Budget Goals: To provide a systematic approach to controlling all phases of records life,to reduce paperwork proliferation,to provide efficient access to needed information.to dispose of obsolete records,to provide documentation of compliance with laws.ordinances.and other regulations.and to maintain historical records, %of Total FY07 Less Net Programs: FTE's Personnel Costs Revenues Cost To provide on-line computer access to land records by title companies.realtors,attorneys, 30.19 100.00% 1,930,700 1.930.700 - and others.To continue to pursue conversion from microfilm to optical storage and retrieval records. Subtotal 30.19 0.00% 1.930,700 1,930.700 - Expanded Services: Recording 0 0.00% - • - Grand Total 30.19 100.00% 1.930.700 1,930.700 - 66 Recording Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase! Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 1,313,332 1,552,600 1.502,200 1,707.500 • 1.707.500 154,900 9.98% Operating Expenses 139,739 226,600 207.200 223.200 - 223,200 (3,400) •l.50% Capital Expenses 7,500 - - (7.500) -100.00% Total 1,453.071 1.786.700 1.709,400 1.930.700 • 1.930.700 144.000 8,06% Revenue Fee Collections 6,636,169 4,529,000 5,841,600 6.136,100 • 6,136,100 1,607,100 35.48% Total Revenue 6.636.169 4,529,000 941,600 6,136.100 - 6,136.100 1,607,100 35.48% Permanent Positions 30.19 30.19 30.19 30.19 0.00 30.19 0.00 0.00% This budget includes the Recording. • ii A comparison of this activity's funding sources for FY 06 and FY 07 are as follows: 41 J Current Expanded Source FY 06 FY 07 Services Total Clerk Fees 1.786.700 1.930.700 • 1.930700 Total 1.786.700 1.930.700 - 1,930.700 Budget Highlights: Forecast 05 06 Based on historical trends and current year spending patterns.total expenditures are forecast to be$77,300 less than budgeted.This represents approximately 4.52 percent of the total budget.The majority of the difference is attributable to personal services which are forecast to be$50,400 less than budget.Operating expenses are forecast to be$19.400 less than budget and capital outlay is forecast to be$7,500 less than budget. Current 06 07 t The cost for current services increased by$144.000 or 8.06 percent when compared to the prior year appropriation.The increase is primarily attributable to personal services which increased by $154.900 or 9.98 percent. Expanded Services 06 07 There are no expanded services orogrammed for the fiscal rear 07 cycle. 67 Clerk of Courts Non•Court General Fund(011) Recording Fiscal Year 2006.2007 Budget II Revenues Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change , Recording 341100 RECORDING OF LEGAL INSTRUMENTS 4,213.024 3.000,000 3,573,300 3.753,400 - 3,753,400 753.400 25.11% 341120 DOCUMENTARY STAMP COMMISSIONS 1,806,225 1.100.000 1.664,700 1,748,600 - 1,748,600 648.600 58.96% 341130 P.RM.T.F.RECORDING FEE 42 - - 0.00% 341410 POSTAGE-DOCUMENTS 5,607 6.500 1,000 1.100 - 1.100 (5,400) -83.08% 341438 SALES OF COMPACT DISCS 7,410 4,000 9,800 10,300 - 10.300 6,300 157.50% 341439 SALES OF MICROFILM COPIES 2,573 10.000 200 200 - 200 (9,800) -98.00% 341442 COPIES 96,316 85,000 103,600 108,900 - 108,900 23,900 28.12% 341444 PLAT COPIES 4.152 3.300 1,300 1.400 1,400 (1,900) -57.58% 341490 MISCELLANEOUS FEES 60,569 40,000 80,600 84,600 - 84.600 44,600 111.50% 341730 RETURNED CHECK FEE 100 - - - 0.00% 341754 REGISTRY OF COURT SERVICE CHARGES 9,123 6.000 6,700 7.000 • 7,000 1,000 16.61% 341756 MARRIAGE LICENSES 106,588 75.000 102,100 107,300 - 107,300 32,300 43.07% 341758 TAX DEED CLERK FEE 35,402 24.000 1,600 1,700 - 1.100 (22,300) -92.92% 341774 PASSPORT FEES CIRCUIT 268,350 160,000 275.900 289,800 - 289,800 129,800 81.13% 341178 HOME SOLICITATION 225 200 400 400 - 400 200 100.00% 341779 MARRIAGE CEREMONY PERFORMED 20,463 15.000 20,400 21,400 21,400 6,400 42.67% Total Recording 6.636,169 4.529,000 5.841.600 6,136.100 6,136,100 1.607,100 35.48% 68 1 Clerk of Courts Non-Court General Fund(011) Recording Fiscal Year 2006.2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 512100 REGULAR SALARIES 893,453 1,019,600 1,010,000 1,155,000 - 1,155,000 135,400 13.28% 512600 ER 457 207 - 300 300 - 300 300 0.00% 514100 OVERTIME 38,023 40,000 37,000 40,000 - 40,000 - 0.00% 521100 SOCIAL SECURITY MATCHING 67,056 81,000 80,200 91,400 - 91,400 10,400 12.84% 522100 RETIREMENT-REGULAR 70,056 100,000 90,000 114,100 - 114,100 14,100 14.10% 523150 LIFE&HEALTH AGGREGATE PREMIUM 240,133 292,900 266,000 292,900 • 292,900 - 0.00% 523160 LIFE PREMIUM 902 5,100 5,000 11,600 - 11,600 6,500 127.45% 524100 WORKER'S COMPENSATION-REGULAR 3,500 13,700 13,700 2,200 - 2,200 (11,500) -83.94% 525100 UNEMPLOYMENT COMPENSATION - 300 - - (300) •100.00% Total Personal Services 1,313,332 1,552,600 1,502,200 1,707,500 - 1,707,500 154,900 9.98% Operating Expenses 631100 LEGAL FEES - 2,000 2,000 2,000 - 2,000 0.00% 634999 OTHER CONTRACTUAL SERVICES 2,243 2,500 2,500 2,500 - 2,500 - 0.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL 1,138 1,000 1,000 2,000 - 2,000 1,000 100.00% 640390 PER DIEM-OTHER CHARGES - 200 200 200 - 200 - 0.00% 640410 MOTOR POOL RENTAL CHARGE - 200 - 200 - 200 - 0.00% 641100 TELEPHONE-BASE COST 924 200 - 600 - 600 ' 400 200.00% 641200 TELEPHONE•TOLL CALLS 230 2,200 2,600 2,700 - 2,700 500 22.73% 641210 FAX CHARGES 349 500 400 • 500 _ 500 - 0.00% 641400 TELEPHONE-DIRECT LINE 836 1,500 1,600 1,600 - 1,600 100 6.67% 641600 TELEPHONE-EXTRAS 93 200 - 200 - 200 - 0.00% 641900 TELEPHONE-ALLOCATED 7,964 8,000 9,000 9,000 - 9,000 1,000 12.50% 641950 POSTAGE,FREIGHT&UPS 38,535 42,000 42,000 44,000 - 44,000 2,000 4.76% 644600 RENT-EQUIPMENT 7,345 7,500 - - - (7,500) -100.00% 644620 LEASE-EQUIPMENT - - 8,000 8,500 - 8,500 8,500 0.00% 646180 BUILDING R&M•I.S.F.BILLINGS 625 500 - 500 - 500 - 0.00% 646710 OFFICE EQUIPMENT R&M 6,173 5,000 11,500 13,600 - 13,600 8,600 172.00% 646910 DATA PROCESSING EQUIPMENT R&M 27,075 89,200 74,000 78,000 - 78,000 (11,200) -12.56% 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS 205 300 200 200 - 200 (100) -33.33% 400 400 400 0.00% 648110 LEGAL ADS - 100 100 - 100 0.00% - • 648160 OTHER ADS - 649100 LEGAL ADVERTISING - 200 (200) -100.00% 651110 OFFICE SUPPLIES•GENERAL 22,538 31,000 24,000 26,000 - 26,000 (5,000) -16.13% 651910 MINOR OFFICE EQUIPMENT 1,764 1,000 600 1,000 _ 1,000 - 0.00% 651930 MINOR OFFICE FURNITURE 7,219 - 3,000 2,000 - 2,000 2,000 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 6,304 7,000 1,500 2,500 - 2,500 (4,500) -64.29% 652830 MICROFILM SUPPLIES&PROCESSING 5,346 18,000 18,000 18,900 - 18,900 900 5.00% 652910 MINOR OPERATING EQUIPMENT - 300 300 300 - 300 - 0.00% 652920 COMPUTER SOFTWARE UNDER S500 - 500 - - - - (500) -100.00% 652990 OTHER OPERATING SUPPLIES 2,318 4,000 4,000 4,200 - 4,200 200 5.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 480 500 300 500 - 500 - 0.00% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 36 1,000 500 1,000 - 1,000 - 0.00% Total Operating Expenses 139,739 226,600 207,200 223,200 - 223,200 (3,400) -1.50% Capital Outlays 764310 OFFICE FURNITURE - - 0- 0.00%00% 764360 OFFICE EQUIPMENT - - - - 0 00% 764380 MICROFILM EQUIPMENT - - - (7,500) -100.00% 764900 DATA PROCESSING EQUIPMENT - 7,500 - - - - Total Capital Expenses - 7,500 - - - - (7,500) -100.00% Total Recording 1.453.071 1.786,700 1.709.400 1.930.700 - 1,930,700 144,000 8.06% 1 i 69 1 MANAGEMENT INFORMATION SYSTEMS x -617 70 Management Information Systems Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006.2007 Budget Goals: To provide data processing sofiware,hardware,and administrative support to the Board of County Commissioners and its staff.the Clerk of the Circuit Court,the Supervisor of Elections. %of Total FY 07 Less Net Programs: FTE's Personnel Costs Revenues Cost Management Information Systems 29 100.00% 1365,600 236,500 1,129,100 To provide cost•effective and reliable communications support for user departments to investigate and develop a functional distributed long-range plan. Subtotal 29 100.011% 1,365,600 236,500 1,129,100 Expanded Services: Management Information Systems I 3.33% 69.100 • 69.100 Grand Total 30 100.00% 1.434,100 236,500 1.198,200 71 Management Information Systems Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006-2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change Personal Services 642,519 796,400 749,100 812,800 69,100 881,900 85,500 10.74% Operating Expenses 299,865 630,800 279,100 359,000 • 359,000 (271,800) 43,09% Capital Expenses 106,693 267,000 17,700 193,800 • 193,800 (73,200) -27.42% Total 1,049,077 1,694,200 1,045,900 1.365.600 69.100 1.434,700 (259,500) -15.32% Permanent Positions 28.00 29.00 29.00 29.00 1.00 30.00 1.00 3.45% Current Expanded Source FY 06 FY 07 Services Total Clerk Fees 449,400 236,500 - 236,500 Board Transfer 1,244,800 1,198,200 • 1,198,200 Total 1,694,200 1,434,700 - 1,434.700 Budget Highlights: Forecast 05/06 Based on historical trends and current year spending patterns.total expenditures are forecast to be$648,300 less than budgeted.This represents approximately 61.98 percent of the total budget Personal services are forecast to be$47,300 less than budget and recognize low turnover in the department.Operating expenses are forecast to be$351,700 less than budget and reflect the department's successful negotiation of current maintenance agreements that will carry forward to the next period.Capital expenses are forecast to be$249.300 less than budget due to a reduction in the cost of equipment. Current 06/07 The cost for current services are budgeted to decreased by$259,500 or 15.32 percent when compared to the prior year appropriation.The decrease is primarily attributable to operating expenses services which are programmed to decrease by$271,800.Capital expenses will decrease$73,200 or 27.42 percent. Expanded Services 06/07 One expanded FTE is programmed for this cycle.The additional cost to the Board is$69,100.This position is necessary to keep current with the ever increasing demands placed on the MIS Department primarily for SAP and State reporting. 72 Management Information Systems i i Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006-2007 Budget Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change ,; Personal Services I 512100 REGULAR SALARIES 494,921 593,400 575,000 609,200 50,000 659,200 65,800 11.09% 512600 ER 451 384 - 500 500 - 500 500 0.00% 514100 OVERTIME 1,057 1,400 1,000 1,000 - 1,000 (400) -28.57% 521100 SOCIAL SECURITY MATCHING 36,366 45,500 44,100 46,700 3,800 50,500 5,000 10.99% 522100 RETIREMENT-REGULAR 37,544 56,200 49,000 59,400 5,400 64,800 8,600 15.30% I 523150 LIFE&HEALTH AGGREGATE PREMIUM 69,975 96,400 75,400 87,900 9,700 97,600 1,200 1.24% 523160 LIFE PREMIUM 572 3,000 2,900 6,500 200 6,700 3,700 123.33% 524100 WORKER'S COMPENSATION-REGULAR 1,700 200 500 - - - (200) -100.00% t 528100 ALLOWANCES-MOVING EXPENSES - - - 1,300 - 1,300 1,300 0.00% 525100 UNEMPLOYMENT COMPENSATION - 300 700 300 - 300 - 0.00% Total Personal Services 642,519 796,400 749,100 812,800 69,100 881,900 85,500 10.74% Operating Expenses 634999 OTHER CONTRACTUAL SERVICES 63,850 343,000 126,000 78,100 - 78,100 (264,900) -77.23% 640200 MILEAGE REIMBURSEMENT-REGULAR 48 600 300 300 - 300 (300) -50.00% 640300 OUT OF COUNTY TRAVEL-PROFESSIONAL DEVEL 6,392 13,600 8,500 11,300 - 11,300 (2,300) -16.91% 640410 MOTOR POOL RENTAL CHARGE 150 - 300 300 - 300 300 0.00% 641100 TELEPHONE-BASE COST 370 - - - - - - 0.00% 641200 TELEPHONE-TOLL CALLS 133 - 200 200 - 200 200 0.00% 641230 TELEPHONE ACCESS CHARGES 4,680 44,100 13,300 14,800 - 14,800 (29,300) -66.44% 641300 TELEPHONE-INSTALLATIONS - 56,900 - - - - (56,900) -100.00% 641400 TELEPHONE-DIRECT LINE 9,444 - 17,900 19,100 - 19,100 19,100 0.00% 641600 TELEPHONE-EXTRAS 12 - 100 100 - 100 100 0.00% 641900 TELEPHONE-ALLOCATED 5,651 18,400 6,000 6,200 - 6,200 (12,200) -66.30% 641950 POSTAGE,FREIGHT&UPS I I 1 - 200 300 - 300 300 0.00% 644600 RENT-EQUIPMENT (1) - 0.00% 644620 LEASE-EQUIPMENT 2,400 1,200 1,200 1,200 (1,200) -50.00% 646180 BUILDING R&M-I.S.F.BILLINGS 701 2,600 1,300 1,300 - 1,300 (1,300) -50.00% 646445 FLEET NON-MAINTENANCE ISF-PARTS&SUBL 108 - 400 400 - 400 400 0.00% 646710 OFFICE EQUIPMENT R&M 534 5,000 800 1,200 - 1,200 (3,800) -76.00% 646910 DATA PROCESSING EQUIPMENT R&M 108,631 120,300 82,000 191,600 - 191,600 71,300 59.27% 647110 PRINTING&/OR BINDING-OUTSIDE VENDORS 30 - 300 300 - 300 300 0.00% 648160 OTHER ADS 1,009 500 900 1,000 - 1,000 500 100.00% 649990 OTHER MISCELLANEOUS SERVICES 25 - - - - - 0.00% 651110 OFFICE SUPPLIES-GENERAL 2,134 1,200 1,200 1,200 - 1,200 0.00% 651210 COPYING CHARGES - 400 300 300 - 300 (100) -25.00% 651930 MINOR OFFICE FURNITURE 602 - 2,000 300 - 300 300 0.00% 651950 MINOR DATA PROCESSING EQUIPMENT 9,214 8,000 4,100 6,600 - 6,600 (1,400) -17.50% 652490 FUEL&LUBRICANTS-I.S.F BILLINGS 10 - - - - - - 0.00% 652910 MINOR OPERATING EQUIPMENT 212 - 100 - - - - 0.00% 652920 COMPUTER SOFTWARE UNDER$500 78,829 - 900 700 - 700 700 0.00% 654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 475 1,500 500 500 - 500 (1,000) -66.67% 654210 DUES&MEMBERSHIPS 25 300 200 200 - 200 (100) -33.33% 654360 OTHER TRAINING/EDUCATIONAL EXPENSES 6,494 12,000 10,100 21,500 - 21,500 9,500 79.17% Total Operating Expenses 299,865 630,800 279,100 359,000 - 359,000 (271,800) -43.09% Capital Expenses 764310 OFFICE FURNITURE - 1,000 - - - - (1,000) -100.00% 764110 AUTOS&TRUCKS - - - - - - - 0.00% 764360 OFFICE EQUIPMENT 374 - 700 - - - - 0.00% 764900 DATA PROCESSING EQUIPMENT 62,170 226,000 - 167,800 - 167,800 (58,200) -25.75% 764950 SOFTWARE-GENERAL 44,149 40,000 17,000 26,000 - 26,000 (14,000) -35.00% Total Capital Expenses 106,693 267,000 17,700 193,800 - 193,800 (73,200) -27.42% Total MIS 1,049,077 1,694,200 1,045,900 1,365,600 69,100 1,434,700 (259,500) -15.32% 73 I RESERVES & TRANSFERS gttltrir tio to., I 42 r*. 4:0, ‘"11 74 Reserves&Transfers Clerk of Courts Non-Court General Fund(011) Fiscal Year 2006.2007 Budget � Object FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Code Description Actual Budget Forecast Current Services Proposed (Decrease) Change 1 Revenue Reserves 489900 NEGATIVE 5%OF ESTIMATED REVENUE - 123,400 - 1,072,100 • 1,072,100 348,700 48.20% Total Revenue Reserves - 723,400 1,072,100 1,072,100 348,100 48.20% it Transfers In 486920 TRANSFER FROM THE BOARD 4,537,500 4,871,500 4,871,500 4,970,150 146,050 5,116,200 244,700 5.02% Total Transfers In 4.537.500 4,871.500 4,871.500 4.970.150 146.050 5,116,200 244,700 5.02% Transfers Out 910010 TRANSFERS TO THE GENERAL FUND 16.205.967 11,049,300 16,920,400 17.581.600 - 17,581,600 6,532,300 59.12% Total Transfers Out 16.205.967 11,049,300 16,920,400 17,581.600 • 17.581,600 6.532.300 59.12% 75 SPECIAL REVENUE FUNDS 76 SPECIAL REVENUES — JUVENILE ASSESSMENT CENTER Juvenile Assessment Center (JAC), Fund 176, provides contract administration and payment for the Juvenile Assessment Center contract with the David Lawrence Center. Key Objectives: • Provide services for improvement and operation of the Juvenile Assessment Center by providing comprehensive clinical assessment for arrested, ungovernable and "at-risk" juveniles presented at the JAC. Major Accomplishments Fiscal-Year 2006: • Monitored and processed payments on the JAC contract for Fiscal Year 2006. Major Goals Fiscal-Year 2007: • Monitor and process payments on the JAC contract for Fiscal Year 2007. Budget Highlights: The Fiscal Year 2007 budget reflects the agreement to extend the Juvenile Assessment 1 Center contract. *Note — The Board of County Commissioners must determine if this fund will continue operations. 77 -s JUVENILE ASSESSMENT CENTER Juvenile Assessment Contract FY 2005 FY 2006 FY 2006 FY 2007 Expanded Total Increase/ Percent Appropriation Unit Actual Budget Forecast Current Services Proposed (Decrease) Change ;I Operating Expenses 83,333 100,000 83,333 100,000 - 100,000 - 0.00% Transfer to Fine&Forf.Fund - - - - n/a i Total Appropriations 83,333 100,000 83,333 100,000 - 100,000 - 0.00% Revenues Interest 27 - - - n/a Revenue Reserve - - - - - - - n/a Transfer from Fund 175 - 61,700 24,235 80,000 - 80,000 18,300 29.66% Revenues from Ordinance 97-11 - 38,300 73,956 20,000 - 20,000 (18,300) -47.78% Total Revenues - 100,000 98,218 100,000 - 100,000 - 0.00% Permanent Positions - - - - - - - Ilia 78