FY08 Proposed Budget DWIGHT E . BROCK
CLERK OF THE COURT
COLLIER COUNTY, FLORID
NON - COURT GENERAL U..r4., ND
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BOARD TRAM SFER
ANN UAL BUDGET
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FOR THE FISCAL YEAR
OCTOBER 1 , 2007 - SEPTEMBER 30 , 2008
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my of Collier
CLERK OF THE CIRCUIT COURT
Dwight E. Brock COLLIER COUNTY CgURTH( USE Clerk of Courts
g 3301 TAMIAMI TRAIL EAS' Accountant
Clerk of Courts P.O. BOX 413'444 Auditor
NAPLES, FLORIDA 301-3044, Custodian of County Funds
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May 1, 2007
The Honorable James Coletta
and Members of the Board of County Commissioners
3301 Tamiami Trail East
Naples, Florida 34112
RE: Office of the Clerk of the Circuit Court Fiscal Year 2007/2008 Non-court budget
Board transfer
Dear Chairman Coletta:
In accordance with Section 129.03 Florida Statutes,there is herein submitted a budget for the Office
of the Clerk of the Circuit Court for the fiscal year beginning October 1, 2007. This budget includes
all adopted expenditures of the Office of the Clerk of the Court which are funded by a transfer from
the General Fund of the Board of County Commissioners.
The Clerk of Courts in Collier County is now, and always has been a fee officer and as such fee
related budgets will henceforth only be prepared in accordance with Section 218.35 Florida Statutes.
The Board of County Commissioners is required by law to fund those costs that are included in this
proposed Budget.
The Clerk of Courts budget for court related functions will be prepared according to section 28.36
Florida Statutes and submitted to the Clerks of Court Operations Corporation on or before August 15
for certification and further approval by the Florida Department of Revenue.
This year's submittal includes the budget for transfers from the Board of County Commissioners for
services relating to the Clerk of the Circuit Court in his role as Clerk to the Board of County
Commissioners, County Auditor, and Custodian of County funds. The distribution of these
expenditures is outlined on the Budgeted Statement of Operations.
The Honorable James Coletta, Chairman
May 1, 2007
Page ii
BUDGET PROCESS
The budget process for the Office of the Clerk of the Circuit Court began in February with meetings
of the Department Directors to discuss budget guidelines for fiscal year 2008. Although historical
data is provided in this document,the Office of the Clerk of the Circuit Court employs a zero-based
budget approach. Department Directors are required to justify expenditures each year. Initial budget
requests were completed during March.
We have complied with the Board's budget pay plan policies and continue to participate in the
Board's health plan and benefits structures. Funding for allocated positions is not sufficient to fully
fund to the Board's pay plan increases.
REVENUE FORECAST
Certain functions of the Office of the Clerk of Court are funded from fees generated from operations
while others are funded by a transfer from the Board of County Commissioners. The following is a
summary of revenue from Board transfers:
Reserves and Transfers
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007-2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Transfers In
486920 TRANSFER FROM THE BOARD 4,871,500 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6.00%
Total Transfers In 4,871,500 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6.00%
The revenue transfer from the Board of County Commissioners is expected to increase by 6%, which
is within Board Policy.
The Honorable James Coletta, Chairman
May 1,2007
Page iii
DEPARTMENTAL EXPENDITURES
The Office of the Clerk of the Circuit Court is divided into five functional categories. The county is
required by statute 29.008 to fund certain operational costs.
2007 2008
Budget Proposed Variance Change
REVENUES BY SOURCE:
Transfers:
Board Transfers $ 5,117,000 5,424,000 307,000 6.00%
Total Transfers $ 5,117,000 5,424,000 307,000 6.00%
EXPENDITURES BY SOURCE:
Transfers:
General Administration $ 608,400 463,000 (145,400) (23.90%)
Clerk of Board 3,086,700 3,675,300 588,600 19.07%
Clerk of Circuit Court 100,100 157,700 57,600 57.54%
Clerk of County Court 123,600 147,100 23,500 19.01%
Management Information Systems(MIS) 1,198,200 980,900 (217,300) (18.14%)
Total Expenditures from Transfers $ 5,117,000 5,424,000 307,000 6.00%
Overall we have just over a$300,000 increase to the requested Board Transfer. General
Administration will have a greater percentage of its needs met by Clerk fees to reduce the demands on
the transfer. The additions in Circuit and County Court are for furniture and minor office equipment
cost related to a planned move. MIS was able to reduce spending because many of the projects
qualify as Court Technology or Records Modernization.
The Clerk's Office is continuing its efforts in imaging to increase our efficiency in the duplication,
storage and retrieval of documents required to be filed in the public records of the County.
During 2007, in conjunction with Board departments,we began the upgrade of SAP financial
systems. This upgrade is scheduled to be completed August 2007. In 2008,we will continue to work
with user departments to insure maximum return on the SAP investment by working through an
integrated mapping strategy and maximizing the use of SAP systems. The cost of support for the
countywide SAP upgrade is offset by other Clerk Funds. The ongoing SAP support costs are
requested in this budget and account for 18%of the total transfer.
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The Honorable James Coletta, Chairman
May 1,2007
Page iv
COUNTY COMPARISONS
CLERK OF THE CIRCUIT COURT CHARLOTTE COLLIER LEE MANATEE MARION SARASOTA
2007 GENERAL FUND BUDGETS
Personal Services $ 2,079,094 $ 3,945,300 $ 6,187,343 $ 5,134,963 $ - $ 3,859,266
Operating 200,393 997,900 920,639 874,958 20,000* 1,164,351
Capital Outlay 12,980 173,800 189,208 114,750 - 601,631
TOTAL BUDGET $ 2,292,467 $ 5,117,000 $ 7,297,190 $ 6,124,671 $ 20,000 $ 5,625,248
*The BOCC only pays for telephone expenses.
We are providing county comparisons for Clerk's operations per your request,keeping in mind
however that various counties have similar or dissimilar operations making direct overall comparison
difficult.
SUMMARY
In summary,this level of transfer funds will assist the Office of the Clerk of the Circuit in:
• Maintaining the current workloads.
• Ensuring that SAP financial software capabilities meet the requirements of the Board of
County Commissioners, Supervisor of Elections and Clerk of Courts.
• Continuing to provide a high level of service to the citizens of Collier County,reflecting our
commitment to the efficient and effective operation of county government.
It is notable that in my tenure as the Clerk of the Circuit Court, I have expanded the public services
provided by the Office of the Clerk of the Circuit Court. During the same time period, I have kept
costs of services within prescribed guidelines. My administration continues to maintain an efficient
and effective operation, while using limited resources.
If you should have any questions or need additional information regarding this budget, I would ask
that you do not hesitate contacting me at(239) 732-2745.
Respectfully,
g;g41.41'j __
Dwight E. rock 'a
Clerk of the Circuit Court +'
DEB/ckk
Enclosure
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TABLE OF CONTENTS
Office of the Clerk of the Circuit Court 2
Duties and Function of the Clerk of Courts 3
Organization ..3
Collier County Clerk of the Circuit Court Organizational Chart 4
Budget Procedures ..5
Budgeted Statement of Operations ..6
Fiscal Year 2008 Staffing Levels 7
Expenditure Summary 8
Departmental Budget Summaries 9
Appropriations .10
Clerk of the Courts Non-Court General Fund ..12
General Administration 18
General Administration — Clerk's Administration ..21
General Administration — Clerk's Accounting ..22
General Administration — Internal Audit ..23
General Administration —Records Management ...24
Clerk to the Board 25
Clerk to the Board — Finance and Accounting ...28
Clerk to the Board —Board Minutes and Records .29
Clerk to the Circuit Court .30
Clerk to the Circuit Court— Circuit Civil ..33
Clerk to the Circuit Court —Felony ...34
Clerk to the Circuit Court —Jury ..35
Clerk to the Circuit Court—Probate .36
Clerk to the Circuit Court —Juvenile .37
Clerk of the County Court 38
Clerk of the County Court — County Satellites Offices .41
Clerk of the County Court — Misdemeanor ..42
Clerk of the County Court — Collections 43
Clerk of the County Court— County Civil 44
Clerk of the County Court —Traffic 45
Management Information Systems 46
Reserves and Transfers .50
Special Revenues —Juvenile Assessment Center ...52
OFFICE OF THE CLERK OF THE CIRCUIT COURT
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DUTIES AND FUNCTIONS OF THE CLERK OF COURTS
The Clerk of Courts is an elected office established by the Florida Constitution. The duties of
the office are provided for by the Constitution, by act of the Florida Legislature and by order
of the Court. The Clerk of Courts in Collier County is a Fee Officer.
The Florida Constitution provides that the Clerk of Courts shall be: Clerk of the Circuit
Court, Clerk of the County Court, County Comptroller/Treasurer, County Auditor,
County Recorder and the Secretary/Ex-officio Clerk to the Board of County
Commissioners.
ORGANIZATION
II
Collier County is a political subdivision of the State of Florida pursuant to Article VIII,Section
(1), Constitution of the State of Florida. It is guided by an elected Board of County
Commissioners (the Board),which is governed by State statutes. In addition to the members
of the Board, there are five elected constitutional officers: Clerk of Courts,Property Appraiser,
Sheriff,Supervisor of Elections and Tax Collector.
The Board funds a portion,or in certain instances all, of the operating budgets of the County's
constitutional officers. In the case of the Clerk, the County funds the portion of the Clerk's
duties as Clerk of County Court, County Comptroller/ Treasurer, County Auditor and
Secretary/Ex-officio Clerk to the Board of County Commissioners. Florida Statutes require
the applicable budget excess of the constitutional officers to be paid to the Board at the close
of the fiscal year.
In order to administer the duties and functions of the office as discussed above, the Clerk has
created six departments. The five departments consist of General Administration,Clerk to the
Board, Clerk of the Circuit Court, Clerk of the County Court, and Management Information
Systems. Each of these departments is organized into divisions.
Each of the departments of the Clerk's Office is headed by a Director. The professional and
clerical staff is grouped into categories based upon common qualifications, experience and
responsibility of the position. The Directors report to the Clerk of Courts.
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COLLIER COUNTY CLERK OF THE CIRCUIT COURT
ORGANIZATIONAL CHART
Clerk of the
Circuit Court
,
Executive
Assistant
ml `
General Clerk to the Clerk to the Clerk to the `"' Nlanagement
Administration Board Circuit Court County- Court Information
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BUDGET PROCEDURES
Florida Statutes Chapter 129, Section 129.03(2) state that on or before June 1 of each year, the
Clerk of Courts and County Comptroller shall submit to the Board of County Commissioners
a tentative budget for the Clerk's office for the ensuing fiscal year. The BCC by resolution
requires constitutional officers to submit their tentative budget by May 1.
Florida Statute Chapter 218,Section 218.35 provides:
1. Each county fee office shall establish an annual budget for his office, which shall clearly
reflect the revenues available to said office and the functions for which money is to be
expended. The budget shall be balanced; that is, the total estimated receipts, including
balances brought forward, shall equal the total estimated expenditures and reserves. The
budgeting of segregated funds shall be made in such manner that the relationship between
program and revenue source as provided by law are retained.
2. The Clerk of Courts, functioning in his capacity as Clerk of the Circuit Court and County
Court, and as Clerk of the Board of County Commissioners, shall prepare his budget in
two parts:
a) The budget relating to the state court system shall be filed with the Florida Clerks of
Court Operations Corporation as well as with the Florida Legislature;and
b) The budget relating to the requirements of the Clerk as Clerk of the Board of County
Commissioners,County Auditor and Custodian of all County funds and other county-
related duties.
3. Each county fee officer shall make provision for establishing a fiscal year beginning
October 1 and ending September 30 of the following year, and shall report his finances
annually upon the close of each fiscal year to the County fiscal officer for inclusion in the
annual financial report by the County.
4. The proposed budget of a County fee officer shall be filed with the Clerk of the County
governing body authority by September 1,proceeding the fiscal year for the budget.
The Clerk maintains the authority to amend his appropriation budget. All transfers in excess
of this amount and all revenue adjustments must be approved by the Clerk. The Clerk may
amend the total budget for the fee side of his office, but the Board transfer may only be
increased with Board approval. Quarterly, all Department Directors are given a report
indicating the adopted budget, amended budget and year-to-date actual revenues and
expenditures. From this report, estimates for the entire year are made, and where indicated,
revisions are proposed. This process is repeated at the end of the year and final adjustments
are made,if necessary.
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CLERK OF COURTS BUDGETED STATEMENT OF OPERATIONS
DOLLAR AND PERCENT CHANGES 2007 VS. 2008
BOARD TRANSFER
2007 2008
Budget Proposed Variance Change
REVENUES BY SOURCE:
Transfers:
Board Transfers $ 5,117,000 5,424,000 307,000 6.00%
Total Transfers $ 5,117,000 5,424,000 307,000 6.00%
EXPENDITURES BY SOURCE:
Transfers:
General Administration $ 608,400 463,000 (145,400) (23.90%)
Clerk of Board 3,086,700 3,675,300 588,600 19.07%
Clerk of Circuit Court 100,100 157,700 57,600 57.54%
Clerk of County Court 123,600 147,100 23,500 19.01%
Management Information Systems(MIS) 1,198,200 980,900 (217,300) (18.14%)
Total Expenditures from Transfers $ 5,117,000 5,424,000 307,000 6.00%
6
FISCAL YEAR 2008 STAFFING LEVELS
BOARD TRANSFER ALLOCATION
Present Staff Anticipated New Staff
Department Level Additions Level
General Administration
Clerk's Administration 1.94 0.00 1.94
Clerk's Accounting 1.94 0.00 1.94
Internal Audit 4.17 0.00 4.17
Records Management 2.60 0.00 2.60
Total Administration and Internal Audit 10.65 0.00 10.65
Clerk to the Board
Finance and Accounting 37.00 1.00 38.00
Board Minutes and Records 4.00 0.00 4.00
Total Clerk to the Board 41.00 1.00 42.00
Clerk of the Circuit Court
Circuit Civil 0.00 0.00 0.00
Circuit Felony 0.00 0.00 0.00
Jury Management 0.00 0.00 0.00
Circuit Probate 0.00 0.00 0.00
Juvenile 0.00 0.00 0.00
Total Clerk of the Circuit Court 0.00 0.00 0.00
Clerk of the County Court
County Satellites 0.00 0.00 0.00
County Misdemeanor 0.00 0.00 0.00
County Civil 0.00 0.00 0.00
County Traffic 0.00 0.00 0.00
Court Collections 0.00 0.00 0.00
Total Clerk of the County Court 0.00 0.00 0.00
Management Information Systems 10.71 0.35 11.06
Total Staff 62.36 1.35 63.71
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EXPENDITURES SUMMARY
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CLERK OF THE COURTS DEPARTMENTAL BUDGET SUMMARIES
EXPENDITURES
DOLLAR& PERCENT CHANGES 2006 TO 2008
2006 2007 2008 %
Department/Object Class Actual Budget Proposed Variance Change
General Administration
Personal Services 334,283 498,600 387,400 (111,200) -22.30%
Operating 54,077 106,600 72,600 (34,000) -31.89%
Capital Outlay 2,245 3,200 3,000 (200) -6.25%
Total 390,605 608,400 463,000 (145,400) -23.90%
Clerk to the Board
Personal Services 2,226,725 2,710,100 3,158,500 448,400 16.55%
Operating 375,456 367,800 508,300 140,500 38.20%
Capital Outlay 13,016 8,800 8,500 (300) -3.41%
Total 2,615,197 3,086,700 3,675,300 588,600 19.07%
Clerk to the Circuit Court
Personal Services - - - - 0.00%
Operating 62,838 100,100 129,900 29,800 29.77%
Capital Outlay - - 27,800 27,800 0.00%
Total 62,838 100,100 157,700 57,600 57.54%
Clerk to the County Court
Personal Services - - - - 0.00%
Operating 146,112 123,600 139,300 15,700 12.70%
Capital0utlay - - 7,800 7,800 0.00%
Total 146,112 123,600 147,100 23,500 19.01%
Management Information Systems
Personal Services 427,398 736,600 487,400 (249,200) -33.83%
Operating 143,726 299,800 283,700 (16,100) -5.37%
Capital Outlay 37,680 161,800 209,800 48,000 29.67%
Total 608,804 1,198,200 980,900 (217,300) -18.14%
Summary
Personal Services 2,988,406 3,945,300 4,033,300 88,000 2.23%
Operating 782,209 997,900 1,133,800 135,900 13.62%
Capital Outlay 52,941 173,800 256,900 83,100 47.81%
Total Expenditures 3,823,556 5,117,000 5,424,000 307,000 6.00%
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APPROPRIATIONS 2006 - 2008
2006 2007 2008
Department Budget Budget Proposed
General Administration $ 664,200 608,400 463,000
Clerk of the Board 2,751,100 3,086,700 3,675,300
Clerk of the Circuit Court 101,100 100,100 157,700
Clerk of the County Court 110,300 123,600 147,100
Management Information Systems 1,244,800 1,198,200 980,900
Total $ 4,871,500 5,117,000 5,424,000
2008 APPROPRIATIONS ALLOCATION
Management Information
Systems General Administration
18% 9%
Clerk of the County
Court
3%
Clerk of the Circuit
Court
3%
Clerk of the Board
67%
•General Administration ■Clerk of the Board 0 Clerk of the Circuit Court
0 Clerk of the County Court •Management Information Systems
L_
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HISTORY OF EXPENDITURES BY DIVISION
$4,000,000 I_....
$3,500,000
$3,000,000
$2,500,000 " r `•
$2,000,000
a r�
$1,500,000
$1,000,000
$500,000 III I
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Budget Budget Proposed
2006 2007 2008
I CI General Administration CI Clerk of the Board D Clerk of the Circuit Court
❑Clerk of the County Court 0 Management Information Systems J
The proposed 2008 Budget reflects a reduction in General Administration (primarily due to
a greater percentage being fully funded by Clerk fees) and an increase in Clerk to the Board
costs (primarily due to an increase in retirement and verbatim meeting minutes.) Clerk to
the Court statutory costs are relatively steady with a decrease in MIS costs due to a shift of
cost to Records Modernization and Court Technology funds for eligible upgrade costs.
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CLERK OF THE CIRCUIT COURT
FUND 011
NON-COURT GENERAL FUND
Clerk of the
Circuit Court
General Clerk to the Clerk to the Clerk to the `. Managemei
Administration Board Circuit Court County Court Information
Systems
Administration Finance&Accounting Circuit Civil County Satellites
Clerk's Accounting Minutes&Records Circuit Felony County Misdemeanor
Internal Audit Circuit Probate County Civil
Records Management Circuit Juvenile County Traffic
Court Collections
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Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007-2008 Budget
Goals
To perforin the statutory and constitutional responsibilities of the Office of the Clerk of the Circuit Court in the most efficient and effective manner.
%of Total FY 08 Less Net
Programs FTE's Personnel Costs Revenues Cost
Administration and Internal Audit 10.65 16.46% 429,900 - 429,900
Clerk to the Board 41.00 63.36% 3,484,500 - 3,484,500
Clerk to the Circuit Court 1.00 1.55% 157,700 - 157,700
II
Clerk to the County Court - 0.00% 147,100 - 147,100
Management Information Systems 10.71 16.55% 913,900 - 913,900
Subtotal 63.36 97.91% 5,133,100 - 5,133,100
Expanded Services
Administration and Internal Audit - 0.00% 33,100 - 33,100
Clerk to the Board 1.00 1.55% 190,800 - 190,800
Clerk to the Circuit Court - 0.00% - - -
Clerk to the County Court - 0.00% - -
Management Information Systems 0.35 0.54% 67,000 - 67,000
Grand Total 64.71 100.00% 5,424,000 - 5,424,000
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Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 Fl 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
Personal Services 2,988,406 3,945,300 3,928,700 3,687,700 290,900 3,978,600 33,300 0.84%
Operating Expenses 782,209 997,900 1,016,100 1,188,500 - 1,188,500 190,600 19.10%
Capital Outlay 52,942 173,800 172,200 256,900 - 256,900 83,100 47.81%
Total 3,823,557 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6.00%
Total Operating Expenses and Transfer 3,823,557 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6.00%
Revenues
Transfer
Transfer from General Fund 4,871,500 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6.00%
Total Transfer 4,871,500 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6.00%
Total Revenues and Transfer 4,871,500 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6.00%
Permanent Positions 60.35 61.69 63.36 6336 1.35 64.71 3.02 4.90%
A comparison of funding sources for FY 07 and FY 08 are as follows:
Current Expanded
Source FY 07 FY 08 Services Total
Board Transfer 5,117,000 5,133,100 290,900 5,424,000
Total 5,117,000 5,133,100 290,900 5,424,000
Forecast 06/07: Forecast anticipates spending budgeted costs.
Current 07/08:Current budget transfer requests a 6 percent increase for the year. This is within Board policy for the current budget cycle.
Expanded 07/08:Expanded services includes 1.35 FTE's added during 2007 for an FTE in Finance and Accounting and a partial FTE in MIS.
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jai -a✓ „
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Non•Operating Revenues
486920 TRANSFERFROM TIEBOARD 4,871,500 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6,00%
Total Non-Operating Revenues 4,871,500 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6.00%
Total Non-Court General Fund Revenue 4,871,500 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6.00%
15
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007-2008 Budget
Expenditures
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services
511100 SALARIES-ELECTED OFFICIALS 24,668 34,500 34,500 - - (34,500) (100.00%)
512100 REGULAR SALARIES 2,105,611 2,779,900 2,771,500 2,641,400 209,600 2,851,000 71,100 2.56%
512600 ER 457 2,234 2,500 5,200 4,600 600 5,200 2,700 108.00%
514100 OVERTIME 27,965 39,800 35,200 31,800 - 31,800 (8,000) (20.10%)
518100 TERMINATION PAY 9,560 143,800 6,400 (143,800) (10090%)
521100 SOCIAL SECURITY MATCHING 164,047 267,800 225,400 202,400 16,000 218,400 (49,400) (18.45%)
522100 RETIREMENT-REGULAR 191,440 101,300 277,500 300,400 23,600 324,000 222,700 21984%
522500 RETIREMENT-ELECTED OFFICIALS 3,839 6,900 6,900 - - - (6,900) (100.00%)
523150 LIFE&HEALTH AGGREGATE PREMIUM 451,657 531,500 527,000 471,700 38,900 510,600 (20,900) (3,93%)
523160 LIFE PREMIUM - 29,500 29,900 27,500 2,200 29,700 200 0.68%
524100 WORKER'S COMPENSATION-REGULAR 500 6,300 6,400 7,800 - 7,800 1,500 23.81%
525100 UNEMPLOYMENT COMPENSATION 6,409 1,500 2,800 100 - 100 (1,400) (93.33%)
528100 ALLOWANCES-MOVING EXPENSES 476 - - - - 000%
Total Personal Services 2,988,406 3,945,300 3,928,700 3,687,700 290,900 3,978,600 33,300 0.84%
Operating Expenses
631100 LEGAL FEES - 23,400 9,800 300 - 300 (23,100) (98.72%)
631990 OTHER PROFESSIONAL FEES - - 3,600 - 3,600 3,600 0900
634999 OTHER CONTRACTUAL SERVICES 250,697 275,900 347,200 327,300u
327,300 51,400 10.00/0
640200 MILEAGE REIMBURSEMENT-REGULAR 1,039 600 200 600 - 600 - 0.00
640300 OUT OF COUNTY TRAVEL-PROFESSIONAL 11,586 42,500 19,500 66,000 - 66,000 23,500 55.29%
640310 OUT OF COUNTY TRAVEL-REGULAR BUS - 700 - 400 - 400 (300) (42.86%)
640390 PER DIEM-OTHER CHARGES - 300 100 200 - 200 (100) (3333%)
640400 MOTOR POOL MILEAGE CHARGES 300 - 100 - 100 (200) (66.67%)
640410 MOTOR POOL RENTAL CHARGE 66 1,600 600 800 - 800 (800) (50.00%)
641100 TELEPHONE-BASE COST 11,361 5,400 4,500 10,600 - 10,600 5,200 96.30% '•
641200 TELEPHONE-TOLL CALLS 12,790 11,500 6,900 9,700 - 9,700 (1,800) (15.65%)
641210 FAX CHARGES 1,946 2,700 2,200 2,200 - 2,200 (500) (18.52%)
641230 TELEPHONE ACCESS CHARGES 2,440 12,300 8,500 23,600 - 23,600 11,300 91.87%
641300 TELEPHONE-INSTALLATIONS 4,523 300 200 1,100 - 1,100 800 266 67%
641400 TELEPHONE-DIRECT LINE 81,536 52,200 51,100 70,400 - 70,400 18,200 34.87%
641600 TELEPHONE-EXTRAS 120 600 200 500 - 500 (100) (16 67%)
641900 TELEPHONE-ALLOCATED 32,722 60,000 42,500 70,800 - 70,800 10,800 18.00%
641950 POSTAGE,FREIGHT&UPS(WAS 642100) 17,862 18,400 10,500 18,500 - 18,500 100 0.54%
644600 RENT-EQUIPMENT 3,666 - 2,700 900 - 900 900 0.00%
644620 LEASE-EQUIPMENT 91,035 92,500 117,100 126,500 - 126,500 34,000 3676%
645260 AUTO INSURANCE - 400 - 300 - 300 (100) (25.00%)
645490 EMPLOYEE NOTARY BONDS 100 100 - - - (100) (100.00%)
646180 BUILDING R&M-LSI.BILLINGS 4,712 14,300 8,700 15,500 - 15,500 1,200 8.39%
646420 AUTO&TRUCKS-TIRES&BATTERIES 123 300 400 200 - 200 (100) (33.33%)
646430 FLEET MAINTENANCE I.S.F.-LABOR&OVE 2208 1,800 1,000 1,800 - 1,800 - 0.00%
646440 FLEET MAINTENANCE I.S.F.-PARTS 960 600 1,300 600 - 600 - 000%
646445 FLEET NON-MAINTENANCE ISF-PARTS& 647 1,000 700 800 - 800 (200) (20.00%)
646710 OFFICE EQUIPMENT R&M 25,601 35,700 33,600 42,400 - 42,400 6,700 18.77%
646910 DATA PROCESSING EQUIPMENT R&M 58,372 162,500 162,600 126,500 - 126,500 (36,000) (22.15%)
647110 PRINTING&/OR BINDING-OUTSIDE VEND 5,342 3,300 12,000 5,500 - 5,500 2,200 6667%
647230 MICROFICHE SERVICES(COM)OUTSIDE Vl - 100 - - - - (100) (100.00%)
648110 LEGAL ADS 666 2900 2,600 2,700 - 2,700 (200) (6.90%)
648160 OTHER ADS 20,572 6,700 7,600 7,300 - 7,300 600 8.96%
649930 CREDIT CARD DISCOUNT FEE 24 - - - - - - 0.00%
649990 OTHER MISCELLANEOUS SERVICES 1,668 100 900 400 - 400 300 300.00%
651110 OFFICE SUPPLIES-GENERAL 29,231 34,400 36,000 41,300 - 41,300 6,900 20.06
651210 COPYING CHARGES (8) 600 800 400 - 400 (200) (33.33%)
651910 MINOR OFFICE EQUIPMENT 3,060 10,500 8,300 17,900 - 17,900 7,400 70.48%
651930 MINOR OFFICE FURNITURE 17,602 42,700 34,100 38,500 - 38,500 (4,200) (9.84%)
651950 MINOR DATA PROCESSING EQUIPMENT 31,178 9,000 26,400 34,800 - 34,800 25,800 286.67%
652210 FOOD-OPERATING SUPPLIES 750 1,700 - 700 - 700 (1,000) (58.82%)
652490 FUEL&LUBRICANTS-I.S.F BILLINGS 4,245 3,200 3,100 3,400 - 3,400 200 625%
652830 MICROFILM SUPPLIES&PROCESSING 987 8,200 9,000 5,300 - 5,300 (2,900) (35.37%)
652910 MINOR OPERATING EQUIPMENT 236 - - 200 - 200 200 0.00%
652920 COMPUTER SOFTWARE UNDER$500 27,344 2,800 13,500 37,200 - 37,200 34,400 1228.57%
652990 OTHER OPERATING SUPPLIES 373 300 300 600 - 600 300 10090%
654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 4,076 6,100 12,900 10,000 - 10,000 3,900 63.93%
654210 DUES&MEMBERSHIPS 3,455 6,400 5,900 5,700 - 5,700 (700) (10.94%)
654310 TUITION 468 3,000 1,100 1,500 - 1,500 (1,500) (50.00%)
654360 OTHER TRAINING/EDUCATIONAL EXPENS- 14,929 38,000 9,400 52,900 - 52,900 14,900 39.21%
Total Operating Expenses 782,209 997,900 1,016,100 1,188,500 - 1,188,500 190,600 19.10%
16
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007.2008 Budget
Expenditures(continued)
Commitment FY2006 FY2007 FY2007 FY2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change I
Capital Outlay
764310 OFFICE FURNITURE 86,300 - 86,300 86,300 0.00%
764360 OFFICE EQUIPMENT 4,674 3,900 2,500 2,500 - 2,500 (1,400) (35.90%)
764380 MICROFILM EQUIPMENT 9,318 - 900 - 900 900 0,00%
764900 DATA PROCESSING EQUIPMENT 188,464 147,900 144,700 117,200 • 117,200 (30,700) (20.76%)
764950 SOFTWARE•GENERAL 146,555 22,000 25,000 50,000 - 50,000 28,000 127.27%
Total Capital Outlay 349,011 173,800 172,200 256,900 - 256,900 83,100 47.81%
Total Expenses Non-Court General Fund 4,119,626 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6.00% i
i
1
Total Expenses 4119 626 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307 000 6.00%
u
17
GENERAL ADMINISTRATION
General
Administration
'1111
:.
Clerk's Internal Audit Recor s
Clerk's
Administration Accounting
Management
18
General Administration
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007-2008 Budget
Goals:
To efficiently and effectively manage and direct the performance of the Clerk to the Board and the Clerk to the Courts legal and constitutional duties.
%of Total FY 08 Less Net
Programs: 1'Th's Personnel Costs Revenues Cost
Administration 1.94 18.22% 83,200 - 83,200
Accounting 1.94 18.22% 67,600 - 67,600
Internal Audit 4.17 39.15% 186,800 - 186,800
Records Management 2.60 24.41% 92,300 - 92,300
Subtotal 10.65 100.00% 429,900 - 429,900
Expanded Services:
Administration - 0.00% 33,100 - 33,100
Grand Total 10.65 100.00% 463,000 - 463,000
19
General Administration
Clerk of Courts Non-Court General Fund(011)
Clerk of Courts Non-Court General Fund
Fiscal Year 2007-2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services 334,284 498,600 492,000 349,800 33,100 382,900 (115,700) (23.20%)
Operating Expenses 54,077 106,600 96,200 77,100 - 77,100 (29,500) (27.67%)
Capital Outlay 2,245 3,200 3,000 3,000 - 3,000 (200) (6.25%)
Total 390,607 608,400 591,200 429,900 33,100 463,000 (145,400) (23.90%)
This budget includes the Administrative Offices of the Clerk's operations including Human Resources along with Internal Audit Department and the Clerk's Accounting
function
A comparison of this activity's funding sources for FY 07 and FY 08 areas follows:
Current Expanded
Source FY 07 FY 08 Services Total
Board Transfer 608,400 429,900 33,100 463,000
Total 608,400 429,900 33,100 463,000
Budget Highlights:
Forecast 0607
The forecast expenditures are prosecuted to be$17,200 or 2.8%less than budget. Operating expenses account for the majority of this change due to other contractual fees
which are expected to be lower than budget.
Current 0708
The fiscal-year 2008 budget in total reflects a decrease in funding of$145,400. This is a result of a greater percentage of the funding being provided by the Clerk Fees.
Expanded Services 0708
This position,Community Outreach Director,was added during the current fiscal year. It is partially funded through the board transfer. The position provides ongoing
website information and public training and education.
20
General Administration
Clerk of Courts Non-Court General Fund(011)
Clerk's Administration
Fiscal Year 2007-2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services
511100 SALARIES-ELECTED OFFICIALS 24,668 34,500 34,500 - - - (34,500) (100.00%)
512100 REGULAR SALARIES 54,133 91,300 89,000 33,200 24,700 57,900 (33,400) (36.58%)
512600 ER 457 390 600 600 300 300 600 - 0.00%
514100 OVERTIME 38 - 200 - - - - 0.00%
518100 TERMINATION PAY 40 - - - - - 0.00%
521100 SOCIAL SECURITY MATCHING 5,389 9,900 9,800 500 1,900 2,400 (7,500) (75.76%)
522100 RETIREMENT-REGULAR 5,277 8,700 8,600 3,200 2,800 6,000 (2,700) (31.03%)
522500 RETIREMENT-ELECTED OFFICIALS 3,839 6,900 6,900 - - - (6,900) (100.00%)
523150 LIFE&HEALTH AGGREGATE PREMIUM 10,914 18,200 18,200 6,700 3,100 9,800 (8,400) (46.15%)
523160 LIFE PREMIUM - 1,300 1,300 500 300 800 (500) (38.46%)
524100 WORKER'S COMPENSATION-REGULAR - 300 300 100 - 100 (200) (66.67%)
Total Personal Services 104,688 171,700 169,400 44,500 33,100 77,600 (94,100) (54.80%)
Operating Expenses
631100 LEGAL FEES - 22,800 9,800 - - - (22,800) (100.00%)
631990 OTHER PROFESSIONAL FEES - - - 3,600 - 3,600 3,600 0.00
634999 OTHER CONTRACTUAL SERVICES 21,330 21,000 10,500 8,100 - 8,100 (12,900) (61.43%)
640300 OUT OF COUNTY TRAVEL-PROFESSIONAL 1,494 2,100 2,300 1,100 - 1,100 (1,000) (47.62%)
640310 OUT OF COUNTY TRAVEL-REGULAR BUS - 700 - 400 - 400 (300) (42.86%)
640390 PER DIEM-OTHER CHARGES - 300 - 200 - 200 (100) (33.33%)
640400 MOTOR POOL MILEAGE CHARGES - 300 - 100 - 100 (200) (66.67%)
640410 MOTOR POOL RENTAL CHARGE 44 800 - 400 - 400 (400) (50.00%)
641100 TELEPHONE-BASE COST 79 300 500 500 - 500 200 66.67%
641200 TELEPHONE-TOLL CALLS 209 300 200 400 - 400 100 33.33%
641210 FAX CHARGES - 400 - - - - (400) (100.00%)
641300 TELEPHONE-INSTALLATIONS - 300 - 400 - 400 100 33.33%
641400 TELEPHONE-DIRECT LINE - 300 - 400 - 400 100 33.33%
641600 TELEPHONE-EXTRAS 57 100 - 150 - 150 50 50.00%
641900 TELEPHONE-ALLOCATED 789 1,400 2,200 2,200 - 2,200 800 57.14%
641950 POSTAGE,FREIGHT&UPS 456 2,800 900 1,400 - 1,400 (1,400) (50.00%)
644600 RENT-EQUIPMENT 124 - - - - - - 0.00%
644620 LEASE-EQUIPMENT - 1,800 1,300 3,000 - 3,000 1,200 66.67%
645260 AUTO INSURANCE - 400 - 300 - 300 (100) (25.00%)
645490 EMPLOYEE NOTARY BONDS - 100 - - - - (100) (100.00%)
646180 BUILDING R&M-I.S.F.BILLINGS 54 600 - 900 - 900 300 50.00%
646430 FLEET MAINTENANCE LSF-LABOR&OVEI 204 300 - 300 - 300 - 0.00%
646440 FLEET MAINTENANCE I.S.F.-PARTS 13 100 400 100 - 100 - 0.00%
646445 FLEET NON-MAINTENANCE ISF-PARTS& 71 300 - 100 - 100 (200) (66.67%)
646710 OFFICE EQUIPMENT R&M 1,457 600 1,800 900 - 900 300 50.00%
646910 DATA PROCESSING EQUIPMENT R&M 322 700 2,700 2,200 - 2,200 1,500 214.29%
647110 PRINTING&/OR BINDING-OUTSIDE VEND. 249 600 900 300 - 300 (300) (50.00%)
647230 MICROFICHE SERVICES(COM)OUTSIDE VI - 100 - - - - (100) (100.00%)
648110 LEGAL ADS 494 800 500 400 - 400 (400) (50.00%)
648160 OTHER ADS 1,020 400 2,200 400 - 400 - 0.00%
649100 LEGAL ADVERTISING - - - - - - - 0.00%
649930 CREDIT CARD DISCOUNT FEE 24 - - - - - - 0.00%
649980 CASH SHORT/OVER (1) - - - - - - 0.00%
649990 OTHER MISCELLANEOUS SERVICES 1,718 100 500 200 - 200 100 100.00%
651110 OFFICE SUPPLIES-GENERAL 1,638 3,400 2,800 1,700 - 1,700 (1,700) (50.00%)
651210 COPYING CHARGES (8) 100 600 200 - 200 100 100.00%
651910 MINOR OFFICE EQUIPMENT - 700 - 1,100 - 1,100 400 57.14%
651930 MINOR OFFICE FURNITURE 102 800 1,300 1,300 - 1,300 500 62.50%
651950 MINOR DATA PROCESSING EQUIPMENT 212 300 - 200 - 200 (100) (33.33%)
652210 FOOD-OPERATING SUPPLIES 750 1,700 - 700 - 700 (1,000) (58.82%)
652490 FUEL&LUBRICANTS-I.S.F BILLINGS 129 200 - 350 - 350 150 75.00%
652910 MINOR OPERATING EQUIPMENT 120 - - - - - - 0.00%
652920 COMPUTER SOFTWARE UNDER$500 335 100 - 900 - 900 800 800.00%
652990 OTHER OPERATING SUPPLIES 343 100 - 100 - 100 - 0.00%
654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 1,257 2,000 4,800 1,000 - 1,000 (1,000) (50.00%)
654210 DUES&MEMBERSHIPS 680 3,400 800 2,000 - 2,000 (1,400) (41.18%)
654310 TUITION - - - - - - - 0.00%
654360 OTHER TRAINING/EDUCATIONAL EXPENS 657 1,400 1,100 700 - 700 (700) (50.00%)
Total Operating Expenses 36,423 75,000 48,100 38,700 - 38,700 (36,300) (48.40%)
Capital Outlay
764360 OFFICE EQUIPMENT 1,000 1,400 - - - - (1,400) (100.00%)
764900 DATA PROCESSING EQUIPMENT 872 700 2,000 - - - (700) (100.00%)
764950 SOFTWARE-GENERAL - 300 - - - - (300) (100.00%)
Total Capital Outlay 1,872 2,400 2,000 - - - (2,400) (100.00%)
Total Clerk's Administration 142,984 249,100 219,500 83,200 33,100 116,300 (132,800) (53.31%)
21
General Administration
Clerk of Courts Non-Court General Fund(01l)
Clerk's Accounting
Fiscal Year 2007-2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services
512100 REGULAR SALARIES 42,885 39,300 38,300 41,000 - 41,000 1,700 4.33%
512600 ER 457 (4) - 500 100 - 100 100 0.00%
514100 OVERTIME 1,223 600 2,200 600 - 600 - 0.00%
518100 TERMINATION PAY 560 - - - - 0,00%
521100 SOCIAL SECURITY MATCHING 3,217 3,100 2,900 3,200 - 3,200 100 3.23%
522100 RETIREMENT-REGULAR 3,860 3,800 3,600 4,700 - 4,700 900 23.68%
523150 LIFE&HEALTH AGGREGATE PREMIUM 8,096 8,300 8,000 8,400 - 8,400 100 1.20%
523160 LIFE PREMIUM • 400 400 400 - 400 - 0.00%
524100 WORKER'S COMPENSATION-REGULAR - - - 0.00%
525100 UNEMPLOYMENT COMPENSATION - 100 - 100 100 - 0.00%
Total Personal Services 59,837 55,600 55,900 58,500 - 58,500 2,900 5.22%
Operating Expenses
634999 OTHER CONTRACTUAL SERVICES 100 100 900 200 - 200 100 100.00%
640200 MILEAGE REIMBURSEMENT-REGULAR 117 - - - 0.00%
640300 OUT OF COUNTY TRAVEL-PROFESSIONAL 203 100 2,100 300 - 300 200 200.00%
640390 PER DIEM-OTHER CHARGES - • 100 - - - - 0.00%
641200 TELEPHONE-TOLL CALLS 109 - 100 100 - 100 100 0.00%
641300 TELEPHONE•INSTALLATIONS - - 100 - - - - 0.00%
641900 TELEPHONE-ALLOCATED 180 300 600 1,300 - 1,300 1,000 333.33%
641950 POSTAGE,FREIGHT&UPS 2,116 1,500 6,600 1,600 - 1,600 100 6.67%
644620LEASE-EQUIPMENT 745 400 1.700 1,900 - 1,900 1,500 375.00%
645490 EMPLOYEE NOTARY BONDS • - 100 - - - - 0.00%
646180 BUILDING R&M•I.S.F.BILLINGS - - - 100 100 100 0,00%
646710 OFFICE EQUIPMENT R&M 126 100 200 400 - 400 300 300.00%
646910 DATA PROCESSING EQUIPMENT R&M 55 100 600 400 - 400 300 300.00%
647110 PRINTING&/OR BINDING-OUTSIDE VEND 445 100 900 100 - 100 - 0.00%
648110 LEGAL ADS 172 100 100 100 - 100 - 0.00%
648160 OTHER ADS 458 100 100 100 100 - 0.00%
649990 OTHER MISCELLANEOUS SERVICES - - 100 - - - 0.00%
651110 OFFICE SUPPLIES-GENERAL 1,258 1,300 1,300 1,100 - 1,100 (200) (15.38%)
651910 MINOR OFFICE EQUIPMENT 71 - - - - - - 0.00%
652990 OTHER OPERATING SUPPLIES - - - 200 - 200 200 0.00%
654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 22 100 200 100 - 100 - 0.00%
654210 DUES&MEMBERSHIPS 51 100 200 100 100 • 0.00%
654360 OTHER TRAINING/EDUCATIONAL EVENS: 12 300 • 300 - 300 - 0.00%
Total Operating Expenses 6,241 4,700 16,000 8,400 - 8,400 3,700 78.72%
Capital Outlay
764360 OFFICE EQUIPMENT - - • - • 0.00%
764900 DATA PROCESSING EQUIPMENT 373 200 400 700 700 500 250.00%
Total Capital Outlay 373 200 400 700 - 700 500 250.00%
Total Clerk's Accounting 66,452 60,500 72,300 67,600 - 67,600 7,100 11.74%
22
i
General Administration
Clerk of Courts Non-Court General Fund(011)
Internal Audit
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services
512100 REGULAR SALARIES 60,139 96,900 94,600 132,800 - 132,800 35,900 37.05%
512600 ER 457 -
- - - - 0.00%
521100 SOCIAL SECURITY MATCHING 4,366 7,400 7,200 10,100 10,100 2,700 36.49%
522100 RETIREMENT-REGULAR 5,037 9,200 9,000 14,900 - 14,900 5,700 61.96%
523150 LIFE&HEALTH AGGREGATE PREMIUM 11,210 13,600 13,300 17,400 • 17,400 3,800 27.94%
523160 LIFE PREMIUM •
1,000 1,500 1,300 1,300 300 30.00%
524100 WORKER'S COMPENSATION•REGULAR (8) 200 300 300 - 300 100 50.00%
525100 UNEMPLOYMENT COMPENSATION 1,104 600 800 - - (600) (100.00%)
528100 ALLOWANCES-MOVING EXPENSES 289 - - - - 0.00%
Total Personal Services 82,136 128,900 126,700 176,800 - 176,800 47,900 37.16%
Operating Expenses
634999 OTHER CONTRACTUAL SERVICES (13) 100 150 50 • 50 (50) (50.00%)
640200 MILEAGE REIMBURSEMENT-REGULAR 41 100 100 100 - 100 - 0.00%
640300 OUT OF COUNTY TRAVEL-PROFESSIONAL 483 800 1,300 1,300 - 1,300 500 62.50%
641100 TELEPHONE-BASE COST •
100 - (100) (100.00%)
641200 TELEPHONE-TOLL CALLS 82 •
100 50 • 50 50 0.00%
641900 TELEPHONE-ALLOCATED 176 800 800 900 - 900 100 12.50%
644620LEASE-EQUIPMENT 599 1,100 1,600 1,700 - 1,700 600 54.55%
646180 BUILDING R&M ISF BILLINGS - 100 - - - (100) (100.00%)
646910 DATA PROCESSING EQUIPMENT R&M 116 100 200 200 - 200 100 100.00%
647110 PRINTING&/OR BINDING-OUTSIDE VEND, - - 100 100 - 100 100 0.00%
648160 OTHER ADS 334 300 - 400 • 400 100 33.33%
651110 OFFICE SUPPLIES-GENERAL 299 700 500 1,100 - 1,100 400 57.14%
651950 MINOR DATA PROCESSING EQUIPMENT - 100 100 100 100 0.00%
652920 COMPUTER SOFTWARE UNDER$500 88 100 200 200 - 200 100 100.00%
654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 100 150 200 - 200 100 100.00%
654210 DUES&MEMBERSHIPS 110 300 400 400 - 400 100 33.33%
654360 OTHER TRAINING/EDUCATIONAL EXPENS. 679 1,400 1,300 1,800 - 1,800 400 28.57%
Total Operating Expenses 2,996 6,200 7,000 8,600 - 8,600 2,400 38.71%
Capital Outlay
764310 OFFICE FURNITURE - - - 700 - 700 700 0.00%
764900 DATA PROCESSING EQUIPMENT - 600 600 700 - 700 100 16.67%
Total Capital Outlay - 600 600 1,400 • 1,400 800 133.33%
Total Internal Audit 85,132 135,700 134,300 186,800 - 186,800 51,100 37.66%
23
General Administration
Clerk of Courts Non-Court General Fund(011)
Records Management
Fiscal Year 2007-2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services
512100 REGULAR SALARIES 59,695 98,400 97,500 49,500 - 49,500 (48,900) (49.70%)
512600 ER 457 (27) - - - - - - 0.00%
514100 OVERTIME 1,585 3,400 2,100 400 - 400 (3,000) (8824%)
518100 TERMINATION PAY 116 - - - - - - 0.00%
521100 SOCIAL SECURITY MATCHING 4,438 7,800 7,700 3,800 - 3,800 (4,000) (51.28%)
522100 RETIREMENT-REGULAR 5,190 9,700 9,600 5,600 - 5,600 (4,100) (42.27%)
523150 LIFE&HEALTH AGGREGATE PREMIUM 15,843 21,900 21,800 9,800 - 9,800 (12,100) (5525%)
523160 LIFE PREMIUM - 1,000 1,000 500 - 500 (500) (50.00%)
524100 WORKER'S COMPENSATION-REGULAR 200 200 300 400 - 400 200 100.00%
525100 UNEMPLOYMENT COMPENSATION 583 - - - - - - 0.00%
Total Personal Services 87,622 142,400 140,000 70,000 - 70,000 (72,400) (50.84%)
Operating Expenses
631100 LEGAL FEES - 600 - 300 - 300 (300) (50.00%)
634999 OTHER CONTRACTUAL SERVICES 981 3,100 3,800 1,600 - 1,600 (1,500) (4839%)
640300 OUT OF COUNTY TRAVEL-PROFESSIONAL - 100 - - - - (100) (100.00%)
640410 MOTOR POOL RENTAL CHARGE - - - - - - 0.00%
641100 TELEPHONE-BASE COST - 100 - 100 - 100 - 0.00%
641200 TELEPHONE-TOLL CALLS 46 100 - 100 - 100 - 0.00%
641900 TELEPHONE-ALLOCATED 165 300 400 500 - 500 200 66.67%
641950 POSTAGE,FREIGHT&UPS 360 100 600 300 - 300 200 200.00%
644600 RENT-EQUIPMENT 55 - 100 100 - 100 100 0.00%
644620 LEASE-EQUIPMENT 243 400 600 700 - 700 300 75.00%
646180 BUILDING R&M-I.S.F.BILLINGS - 100 100 100 - 100 - 0.00%
646420 AUTO&TRUCKS-TIRES&BATTERIES 123 300 400 200 - 200 (100) (3333%)
646710 OFFICE EQUIPMENT R&M 4,397 7,800 10,100 13,000 - 13,000 5,200 66.67%
646910 DATA PROCESSING EQUIPMENT R&M 5 100 100 200 - 200 100 100.00%
648160 OTHER ADS 341 100 100 100 - 100 - 0.00%
651110 OFFICE SUPPLIES-GENERAL 706 1,000 1,300 500 - 500 (500) (50.00%)
651910 MINOR OFFICE EQUIPMENT 9 100 200 200 - 200 100 100.00%
651950 MINOR DATA PROCESSING EQUIPMENT - 100 100 100 - I00 - 0.00%
652830 MICROFILM SUPPLIES&PROCESSING 987 6,200 7,000 3,300 - 3,300 (2,900) (46.77%)
652990 OTHER OPERATING SUPPLIES - 100 200 - - - (100) (100.00%)
Total Operating Expenses 8,417 20,700 25,100 21,400 - 21,400 700 3.38%
Capital Outlay
764380 MICROFILM EQUIPMENT - - - 900 - 900 900 0.00%
Total Capital Outlay - - - 900 - 900 900 0.00%
Total Records Management 96,039 163,100 165,100 92,300 - 92,300 (70,800) (43.41%)
24
CLERK TO THE BOARD
Clerk to the Board
Ariiil
Finance and Accou i Minutes and Recoil' w
}
{
25
.............
Clerk to the Board
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007-2008 Budget
Goals
To Audit all accounting and finance related transactions of the Board of County Commissioners to ensure compliance with laws,ordinances,resolutions,and adopted
policies;to account for all Board transactions in conformity with generally accepted accounting principles,to safeguard all County funds; to advise the Board of County
Commissioners on finance and accounting matters and to maintain the BCC minutes and records.
%of Total FY 08 Less Net
Programs FTE's Personnel Costs Revenues Cost
Finance and Accounting 37.00 90.24% 2,911,000 - 2,911,000
To enhance reporting of relevant financial information to managers,elected officials,and the general public on a timely basis. To further develop accounting policies and
procedures regarding internal controls for cash receipts,cash disbursements,and tangible personal property.
Minutes and Records 4.00 9.76% 573,500 - 573,500
Maintenance of BCC minutes and records.
Subtotal 41.00 100.00% 3,484,500 - 3,484,500
Expanded Services:
Finance and Accounting 1.00 2.38% 190,800 - 190,800
Grand Total 42.00 100.00% 3,675,300 - 3,675,300
26
Clerk to the Board
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services 2,226,724 2,710,100 2,708,400 2,917,500 190,800 3,108,300 398,200 14.69%
Operating Expenses 375,455 367,800 417,200 558,500 - 558,500 190,700 51.85%
Capital Outlay 13,016 8,800 8,500 8,500 - 8,500 (300) (3.41%)
Total 2,615,195 3,086,700 3,134,100 3,484,500 190,800 3,675,300 588,600 19.07%
Revenues
Fee Collections - - - - - - - 0.00%
Total Revenues - - - - - - 0.00%
Permanent Positions 39.00 39.00 41.00 41.00 1.00 42.00 3.00 7.69%
This budget includes the Finance and Accounting and Board Minutes and Records Departments. A comparison of this activities funding sources for FY 07 and FY 08
areas follows:
Current Expanded
Source FY 07 FY 08 Services Total
Investment Income -Board Transfer 3,086,700 3,484,500 190,800 3,675,300
Total 3,086,700 3,484,500 190,800 3,675,300
Budget Highlights:
Forecast 06 07
Expenditures are forecast to be$47,400 or approximately 1,54%higher than budget. This is due to the increased costs of leased copier equipment and the cost of other
contractual services for meeting minutes transcriptions.
Current 07 08
The current fiscal year 08 budget reflects an increase of$588,600 or 19,07 percent which is to cover the additional position as well as the increased cost of the retirement plan
from 9.85%to 11.25%and increased costs from SAP training.
Expanded 07 08
Expanded positions include one FTE for the current year(Office Assistant)and two FTE's added during the fiscal year(Treasury Accountant for increasing debt management
and Fixed Asset Accountant for expanded asset system.)
27
Clerk to the Board
Clerk of Courts Non-Court General Fund(011)
Finance and Accounting
Fiscal Year 2007-2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services
512100 REGULAR SALARIES 1,447,485 1,738,700 1,750,900 1,900,800 134,800 2,035,600 296,900 17.08%
512600 ER 457 1,557 1,500 3,500 3,500 - 3,500 2,000 133.33%
514100 OVERTIME 25,098 35,000 30,000 30,000 - 30,000 (5,000) (14.29%)
518100 TERMINATION PAY 7,842 143,800 6,400 - - - (143,800) (100.00%)
521100 SOCIAL SECURITY MATCHING 114,343 184,800 144,700 147,700 10,300 158,000 (26,800) (14.50%)
522100 RETIREMENT-REGULAR 134,652 - 179,000 217,300 15,200 232,500 232,500 0.00%
523150 LIFE&HEALTH AGGREGATE PREMIUM 330,336 349,200 347,000 349,200 29,100 378,300 29,100 8.33%
523160 LIFE PREMIUM - 18,600 18,600 20,000 1,400 21,400 2,800 15.05%
524100 WORKER'S COMPENSATION-REGULAR 108 4,200 4,200 6,000 - 6,000 1,800 42.86%
525100 UNEMPLOYMENT COMPENSATION 3,371 500 2,000 - - - (500) (100.00%)
Total Personal Services 2,064,791 2,476,300 2,486,300 2,674,500 190,800 2,865,300 389,000 15.71%
Operating Expenses
631990 OTHER PROFESSIONAL FEES - - - - - - - 0.00%
634999 OTHER CONTRACTUAL SERVICES 1,617 1,400 1,600 3,800 - 3,800 2,400 171.43%
640200 MILEAGE REIMBURSEMENT-REGULAR 839 200 100 400 - 400 200 100.00%
640300 OUT OF COUNTY TRAVEL-PROFESSIONAL 5,738 30,000 1,600 40,000 - 40,000 10,000 33.33%
641100 TELEPHONE-BASE COST 1,098 1,000 800 1,000 - 1,000 - 0.00%
641200 TELEPHONE-TOLL CALLS 2,292 1,500 100 2,000 - 2,000 500 33.33%
641210 FAX CHARGES 950 1,300 1,000 1,200 - 1,200 (100) (7.69%)
641300 TELEPHONE-INSTALLATIONS 489 - 100 500 - 500 500 0.00%
641400 TELEPHONE-DIRECT LINE 6,304 7,000 7,100 13,000 - 13,000 6,000 85.71%
641900 TELEPHONE-ALLOCATED 6,706 10,500 5,600 15,000 - 15,000 4,500 42.86%
641950 POSTAGE,FREIGHT&UPS 14,571 13,000 1,300 15,000 - 15,000 2,000 15.38%
644600 RENT-EQUIPMENT - - 2,100 - - - - 0.00%
644620 LEASE-EQUIPMENT 41,262 32200 47,600 50,000 - 50,000 17,800 55.28%
646180BUILDING R&M-I.S.F.BILLINGS 1,564 1,000 300 1,000 - 1,000 - 0.00%
646710 OFFICE EQUIPMENT R&M 1,737 300 - 500 - 500 200 66.67%
646910 DATA PROCESSING EQUIPMENT R&M 976 1,000 3,100 1,500 - 1,500 500 50.00%
647110 PRINTING&/OR BINDING-OUTSIDE VEND. 4,658 2,000 9,600 4,500 - 4,500 2,500 125.00%
648160 OTHER ADS 17,333 5,000 3,100 5,000 - 5,000 - 0.00%
651110 OFFICE SUPPLIES-GENERAL 23,145 21,000 25,700 30,000 - 30,000 9,000 42.86%
651910 MINOR OFFICE EQUIPMENT - 1,000 - 500 - 500 (500) (50.00%)
651930 MINOR OFFICE FURNITURE 4,010 1,000 2100 1,500 - 1,500 500 50.00%
651950 MINOR DATA PROCESSING EQUIPMENT 15,937 1,000 2,200 1,500 - 1,500 500 50.00%
652920 COMPUTER SOFTWARE UNDER$500 1,971 2,000 300 500 - 500 (1,500) (75.00%)
654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 2580 3,000 6,700 8,000 - 8,000 5,000 166.67%
654210 DUES&MEMBERSHIPS 2589 2500 3,400 2,600 - 2,600 100 4.00%
654310 TUITION 468 3,000 1,100 1,500 - 1,500 (1,500) (50.00%)
654360 OTHER TRAINING/EDUCATIONAL EXPENS: 8,853 15,000 2500 30,000 - 30,000 15,000 100.00%
Total Operating Expenses 167,686 156,900 129,100 230,500 - 230,500 73,600 46.91%
Capital Outlay
764360 OFFICE EQUIPMENT - 1,500 1,500 1,500 - 1,500 - 0.00%
764900 DATA PROCESSING EQUIPMENT 13,016 4,800 4,500 4,500 - 4,500 (300) (6.25%)
Total Capital Outlay 13,016 6,300 6,000 6,000 - 6,000 (300) (4.76%)
Total Finance and Accounting 2,245,492 2,639,500 2,621,400 2,911,000 190,800 3,101,800 462,300 17.51%
28
Clerk to the Board
Clerk of Courts Non-Court General Fund(011)
Board Minutes and Records
Fiscal Year 2007-2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services
512100 REGULAR SALARIES 112,334 164,800 155,600 170,000 - 170,000 5,200 3.16%
518100 TERMINATION PAY 443 - - - - - - 0.00%
521100 SOCIAL SECURITY MATCHING 7,931 12,600 11,900 13,000 - 13,000 400 3.17%
522100 RETIREMENT-REGULAR 9,468 15,700 14,500 19,200 - 19,200 3,500 2229%
523150 LIFE&HEALTH AGGREGATE PREMIUM 31,657 38,800 38,200 38,800 - 38,800 - 0.00%
523160 LIFE PREMIUM - 1,600 1,600 1,700 - 1,700 100 6.25%
524100 WORKER'S COMPENSATION-REGULAR 100 300 300 300 - 300 - 0.00%
Total Personal Services 161,933 233,800 222,100 243,000 - 243,000 9,200 3.93%
Operating Expenses
634999 OTHER CONTRACTUAL SERVICES 199,868 185,000 265,500 300,000 - 300,000 115,000 62.16%
640300 OUT OF COUNTY TRAVEL-PROFESSIONAL 196 - - 1,000 - 1,000 1,000 0.00%
641100 TELEPHONE-BASE CALLS 725 300 300 300 - 300 - 0.00%
641200 TELEPHONE-TOLL CALLS 382 100 200 200 - 200 100 100.00%
641900 TELEPHONE-ALLOCATED 356 1,500 1,000 1,500 - 1,500 - 0.00%
641950 POSTAGE,FREIGHT&UPS 257 700 700 100 - 100 (600) (85.71%)
644620 LEASE-EQUIPMENT 2,169 2,400 2,000 2,400 - 2,400 - 0.00%
646180 BUILDING R&M-I.S.F.BILLINGS 70 300 300 300 - 300 - 0.00%
646710 OFFICE EQUIPMENT R&M 1,630 3,000 3,000 3,000 - 3,000 - 0.00%
646910 DATA PROCESSING EQUIPMENT R&M 105 500 500 700 - 700 200 40.00%
647110 PRINTING&/OR BINDING-OUTSIDE VEND - 300 300 400 - 400 100 33.33%
648110 LEGAL ADS - 2,000 2,000 2,200 - 2,200 200 10.00%
651110 OFFICE SUPPLIES-GENERAL 1,816 6,000 3,500 6,500 - 6,500 500 8.33%
651210 COPYING CHARGES - 200 200 200 - 200 - 0.00%
651910 MINOR OFFICE EQUIPMENT - 1,000 1,000 1,500 - 1,500 500 50.00%
651930 MINOR OFFICE FURNITURE - 1,000 1,000 1,000 - 1,000 - 0.00%
651950 MINOR DATA PROCESSING EQUIPMENT - 2,000 2,000 2,000 - 2,000 - 0.00%
652830 MICROFILM SUPPLIES&PROCESSING - 2,000 2,000 2,000 - 2,000 - 0.00%
652990 OTHER OPERATING SUPPLIES - 100 100 200 - 200 100 100.00%
654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 116 500 500 500 - 500 - 0.00%
654360 OTHER TRAINING/EDUCATIONAL EXPENSI 80 2,000 2,000 2,000 - 2,000 - 0.00%
Total Operating Expenses 207,770 210,900 288,100 328,000 - 328,000 117,100 55.52%
Capital Outlay
764360 OFFICE EQUIPMENT - 1,000 1,000 1,000 - 1,000 - 0.00%
764900 DATA PROCESSING EQUIPMENT 1,500 1,500 1,500 - 1,500 - 0.00%
Total Capital Outlay - 2,500 2,500 2,500 - 2,500 - 0.00%
Total Board Minutes and Records 369,703 447,200 512,700 573,500 - 573,500 126,300 28.24%
29
CLERK TO THE CIRCUIT COURT
Clerk to the
Circuit Court
Circuit r� _ Circuit felony Circuit Probate juvenile
30
Clerk of the Circuit Court
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007.2008 Budget
Goals:
To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court records and in providing responsible service to the judiciary,the
legal community,and the public.
%of Total FY 08 Less Net
Programs: FTE's Personnel Costs Revenues Cost
Circuit Civil - 0.00% 63,400 - 63,400
Circuit Felony - 0.00% 32,700 - 32,700
Jury - 0,00% 24,000 - 24,000
Circuit Probate - 0.00% 25,700 - 25,700
Circuit Juvenile - 0.00% 11,900 - 11,900
Grand Total - 0.00% 157,700 - 157,700
31
Clerk of the Circuit Court
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007-2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services - - - - - 0.00%
Operating Expenses 62,838 100,100 74,500 129,900 - 129,900 29,800 29.77%
Capital Outlay - - - 27,800 - 27,800 27,800 0.00%
Total 62,838 100,100 74,500 157,700 - 157,700 57,600 57.54%
Revenue
Fee Collections 6,751 6,800 5,600 5,800 - 5,800 (1,000) (14.71%)
Total Revenue 6,751 6,800 5,600 5,800 - 5,800 (1,000) (14.71%)
Permanent Positions 1.00 1.00 1.00 1.00 0.00 1.00 0.00 0.00%
This budget reflects the County obligated expenses of Circuit Civil,Felony,SAVE,Jury Management,Probate,and Juvenile.
A comparison of this activity's funding sources for FY 07 and FY 08 are as follows:
Current Expanded
Source FY 07 FY 08 Services Total
Board Transfer 88,700 157,700 - 157,700
Total 88,700 157,700 - 157,700
Budget Highlights:
Forecast 06-07
Total expenditures are expected to be$25,600 or approximately 25,57 percent less than budget.Due to lower telephone and office equipment repair cost than expected.
Current Forecast 07.08
The fiscal-year 08 budget reflects an increase of$57,600 or 57.54 percent.This is largely a result of expected operating and capital outlays for the anticipated move to the
new facility.
Expanded Services 07 08
There are no expanded services projected for this year.
32
Clerk of the Circuit Court
Clerk of Courts Non•Court General Fund(011)
Circuit Civil
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Descripfion Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
641100 TELEPHONE-BASE COST 222 200 200 2,600 - 2,600 2,400 1200.00%
641200 TELEPHONE-TOLL CALLS 1,655 2,200 1,500 - - (2,200) (100.00%)
641300 TELEPHONE-INSTALLATIONS 72 - •
•
- 0.00%
641900 TELEPHONE•ALLOCATED 3,969 8,000 2,600 8,300 • 8,300 300 3.75%
644600 RENT-EQUIPMENT 411 - 500 • 500 500 0.00%
644620 LEASE-EQUIPMENT 9,982 10,000 10,000 12,800 - 12,800 2,800 28.00%
646180 BUILDING R&M-I.S.F.BILLINGS 44 600 200 600 - 600 - 0.00%
646710 OFFICE EQUIPMENT R&M 3,459 4,800 4,500 4,800 4,800 - 0.00%
651910 MINOR OFFICE EQUIPMENT 349 1,000 800 5,100 - 5,100 4,100 410.00%
651930 MINOR OFFICE FURNITURE 5,239 7,600 4,000 9,600 • 9,600 2,000 26.32%
652920 COMPUTER SOFTWARE UNDER$500 - -•
19,100 19,100 19,100 0.00%
Total Operating Expenses 25,402 34,400 23,800 63,400 - 63,400 29,000 84.30%
Total Circuit Civil 25,402 34,400 23,800 63,400 • 63,400 29,000 84.30%
33
Clerk of the Circuit Court
Clerk of Courts Non•Court General Fund(011)
Circuit Felony
Fiscal Year 2001.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
641100 TELEPHONE•BASE COST 359 700 500 900 • 900 200 28,57%
641200 TELEPHONE•TOLL CALLS 1,655 1,600 400 1,600 - 1,600 - 0.00%
641300 TELEPHONE-INSTALLATIONS •
0.00%
641900 TELEPHONE-ALLOCATED 4,714 5,800 5,000 5,900 • 5,900 100 1.72%
644600 RENT-EQUIPMENT - - - - - 0,00%
644620 LEASE•EQUIPMENT 6,798 6,800 7,500 8,000 8,000 1,200 17.65%
646180BUILDINGR&M-I.S.F.BILLINGS 569 2,800 500 2,600 - 2,600 (200) (7.14%)
646710 OFFICE EQUIPMENT R&M 1,958 3,200 1,000 3,100 - 3,100 (100) (3.13%)
651910 MINOR OFFICE EQUIPMENT 126 900 500 900 - 900 • 0,00%
651930 MINOR OFFICE FURNITURE 1,652 6,200 2,000 4,400 • 4,400 (1,800) (29.03%)
Total Operating Expenses 17,831 28,000 17,400 27,400 - 27,400 (600) (2.14%)
Capital Outlay
764310 OFFICE FURNITURE - - 5,300 • 5,300 5,300 0.00%
Total Capital Outlay - - - 5,300 - 5,300 5,300 0,00%
Total Circuit Felony 17,831 28,000 17,400 32,700 • 32,700 4,700 16.79%
34
Clerk of the Circuit Court
Clerk of Courts Non-Court General Fund(011)
Jury Management
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
641100 TELEPHONE-BASE CALLS - 1,000 1,000 1,000 1,000 - 0,00%
641200 TELEPHONE-TOLL CALLS 127 - 100 100 - 100 100 0.00%
641400 TELEPHONE-DIRECTLINE 4,074 5,000 4,000 5,000 - 5,000 • 0,00%
641600 TELEPHONE-EXTRAS - 300 - • (300) (100.00%)
641900 TELEPHONE-ALLOCATED 356 600 500 600 - 600 - 0.00%
644600 RENT-EQUIPMENT - - 0.00%
644620 LEASE-EQUIPMENT 2,045 1,500 2,000 2,500 - 2,500 1,000 66.67%
646180 BUILDING R&M-I.S.F.BILLINGS - 500 500 500 - 500 - 0.00%
646710 OFFICE EQUIPMENT R&M - 300 300 300 - 300 - 6.00%
651910 MINOR OFFICE EQUIPMENT 950 1,000 1,000 1,000 - 1,000 - 0.00%
651930 MINOR OFFICE FURNITURE - 2,800 2,800 3,000 • 3,000 200 7.14%
Total Operating Expenses 7,552 13,000 12,200 14,000 • 14,000 1,000 7,69%
Capital Outlay
764310 OFFICE FURNITURE •
10,000 - 10,000 10,000 0,00%
Total Capital Outlay • - - 10,000 - 10,000 10,000 0.00%
Total Jury Management 7,552 13,000 12,200 24,000 • 24,000 11,000 84.62%
35
Clerk of the Circuit Court
Clerk of Courts Non-Court General Fund(011)
Circuit Probate
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
641100 TELEPHONE•BASE COST 595.00 300 300 300 • 300 • 0.00%
641200 TELEPHONE-TOLL CALLS 509.35 800 700 900 - 900 100 12,50%
641300 TELEPHONE-INSTALLATIONS 1,250.00 - • - - 0,00%
641900 TELEPHONE•ALLOCATED 1,075.41 2,800 1,500 2,000 2,000 (800) (28.57%)
644600 RENT-EQUIPMENT 2,827.68 - - 0,00%
644620LEASE-EQUIPMENT • 3,000 2,900 3,000 • 3,000 - 0.00%
646180 BUILDING R&M-I.S.F.BILLINGS 42.00 500 500 500 500 - 0.00%
646710 OFFICE EQUIPMENT R&M 375.80 5,000 3,200 5,000 - 5,000 - 0.00%
651910 MINOR OFFICE EQUIPMENT • 700 700 1,000 - 1,000 300 42.86%
651930 MINOR OFFICE FURNITURE •
500 • 500 500
Total Operating Expenses 6,675 13,100 9,800 13,200 13,200 (400) (3.05%)
Capital Outlay
764310 OFFICE FURNITURE - 12,500 - 12,500 12,500 0.00%
Total Capital Outlay - - - 12,500 - 12,500 12,500 0.00%
Total Probate 6,675 13.100 9,800 25,700 - 25,700 12,100 9237%
36
Clerk of the Circuit Court
Clerk of Courts Non-Court General Fund(01l)
Circuit Juvenile
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
641100 TELEPHONES•BASE COST 711 300 - 300 300 - 0.00%
641200 TELEPHONE-TOLL CALLS 255 300 300 300 • 300 - L00%
641900 TELEPHONE-ALLOCATED - 1,000 1,000 1,000 • 1,000 • 0.00%
644600 RENT-EQUIPMENT • - - 0.00%
644620 LEASE•EQUIPMENT 4,163 4,500 4,500 4,800 • 4,800 300 6.67%
646180 BUILDING R&M•I.S.F.BILLINGS - 1,000 1,000 1,000 - 1,000 - 0.00%
646710 OFFICE EQUIPMENT R&M 250 500 500 500 - 500 - 0.00%
•
651910 MINOR OFFICE EQUIPMENT • 1,000 1,000 1,000 • 1,000 • 0.00%
651930 MINOR OFFICE FURNITURE - 3,000 3,000 3,000 • 3,000 - 0,00%
Total Operating Expenses 5,378 11,600 11,300 11,900 11,900 300 2.59%
Total Juvenile 5,378 11,600 11,300 11,900 • 11,900 300 2.59%
37
CLERK OF THE COUNTY COURT
Clerk to the
County Court
County Coun Count} Court County Traffic,
Satellites Misdemeanors' Collections
38
Clerk of the County Court
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007.2008 Budget
Goals:
To perform the constitutional and statutory duties of the Clerk of the Circuit Court in maintaining Court records and in providing responsible service to the judiciary,the
legal community,and the public.
%of Total FY 08 Less Net
Programs: FTE's Personnel Costs Revenues Cost
County Satellite Office - 0,00% 46,400 - 46,400
County Misdemeanor - 0.00% 41,600 - 41,600
County Civil - 0.00% 36,000 - 36,000
County Traffic - 0.00% 16,100 - 16,100
Misdemeanor Collections - 0.00% 7,000 - 7,000
Grand Total - 0.00% 147,100 - 147,100
39
Clerk of the County Court
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007-2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services - 0.00%
Operating Expenses 146,112 123,600 109,300 139,300 - 139,300 15,700 12.70%
Capital Outlay - - 7,800 - 7,800 7,800 0.00%
Total 146,112 123,600 109,300 147,100 - 147,100 23,500 19.01%
Permanent Positions 77.11 81.12 84.14 84.14 0.00 84,14 3.02 3.72%
This budget reflects the County Court Satellites,Misdemeanor,County Civil,County Traffic,and County Misdemeanor Collections.
A comparison of this activity's funding sources for FY 07 and FY 08 areas follows:
Current Expanded
Source FY 07 FY 08 Services Total
Board Transfer 123,600 147,100 - 147,100
Total 123,600 147,100 - 147,100
Budget Highlights:
Forecast 06/07
Total expenditures are expected to be$14,300 or 11.47 percent less than budget. Due to lower telephone and equipment repair costs.
Current 07/08
The fiscal year 08 budget reflects an increase of$23,500 or approximately 19.01 percent. This is largely as a result of expected operating and capital outlays for the
anticipated move to the new facility.
Expanded Services 07/08
There are no expanded services projected for this year.
40
Clerk of the County Court
Clerk of Courts Non-Court General Fund(011)
Satellite Offices
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2001 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
640410 MOTOR POOL RENTAL CHARGE • 500 500 300 - 300 (200) (40.00%)
641200 TELEPHONE•TOLL CALLS • 300 300 300 - 300 - 0.00%
641210 FAX CHARGES 996 1,000 1,200 1,000 - 1,000 - 0.00%
641300 TELEPHONE-INSTALLATION 710 - - - - - 0,00%
641400 TELEPHONE-DIRECT LINNE 67,404 24,000 16,000 24,000 • 24,000 - 0.00%
641600 TELEPHONE-EXTRAS 48 100 100 100 • 100 - 0.00%
641900 TELEPHONE-ALLOCATED 5,415 7,000 4,500 7,000 - 7,000 - 0.00%
644620 LEASE•EQUIPMENT 5,954 6,600 9,500 6,800 - 6,800 200 3.03%
646180BUILDINGR&M-I.S.F.BEINGS 1,129 200 300 300 • 300 100 50.00%
646430 FLEET MAINTENANCE I.S.F.-LABOR&OVE 2,004 1,500 1,000 1,500 • 1,500 • 0.00%
646440 FLEET MAINTENANCE I.S.F.-PARTS 947 500 900 500 • 500 - 0.00%
646445 FLEET NON-MAINTENANCE ISF-PARTS& 498 400 200 400 - 400 • 0.00%
646710 OFFICE EQUIPMENT R&M 631 400 400 400 - 400 - 0.00%
651910 MINOR OFFICE EQUIPMENT • 500 500 500 • 500 • 0.00%
651930 MINOR OFFICE FURNITURE • 300 300 300 - 300 • 0.00%
652490 FUEL&LUBRICANTS•I.S.F BILLINGS 4,089 3,000 3,100 3,000 • 3,000 • 0.00%
Total Operating Expenses 89,826 46,300 38,800 46,400 - 46,400 100 0.22%
Total Satellite Offices 89,826 46,300 38,800 46,400 • 46,400 100 0.22%
41
Clerk of the County Court
Clerk of Courts Non-Court General Fund(011)
County Misdemeanor
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
641100 TELEPHONE-BASE COST 437 700 500 1,100 - 1,100 400 57.14%
641200 TELEPHONE-TOLL CALLS 1,974 2,000 1,500 2,000 - 2,000 - 0,00%
641900 TELEPHONE-ALLOCATED 2,468 7,200 5,000 7,500 • 7,500 300 4.17%
644620 LEASE-EQUIPMENT 8,289 8,200 9,400 10,100 - 10,100 1,900 23.17%
646180 BUILDING R&M-I.S.F.BILLINGS 693 3,200 2,000 3,400 • 3,400 200 6.25%
646710 OFFICE EQUIPMENT R&M 2,387 3,800 2,500 4,000 - 4,000 200 5.26%
651910 MINOR OFFICE EQUIPMENT 154 1,100 1,000 1,100 • 1,100 - 0.00%
651930 MINOR OFFICE FURNITURE 2,015 7,600 6,500 5,600 - 5,600 (2,000) (26.32%)
Total Operating Expenses 18,417 33,800 28,400 34,800 - 34,800 1,000 2.96%
Capital Outlay
764310 OFFICE FURNITURE - - - 6,800 - 6,800 6,800 0.00%
Total Capital Outlay - - • 6,800 - 6,800 6,800 0.00/
Total County Misdemeanor 18,417 33,800 28,400 41,600 - 41,600 7,800 23.08%
42
Clerk of the County Court
Clerk of Courts Non-Court General Fund(011)
County Civil
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
641100 TELEPHONE•BASE COST 135 100 100 1,500 • 1,500 1,400 1400.00%
641200 TELEPHONE•TOLL CALLS 1,019 1,100 400 - • - (1,100) (100.00%)
641300 TELEPHONE-INSTALLATIONS 43 • - - 0.00%
641900 TELEPHONE-ALLOCATED 2,503 4,000 1,800 4,700 • 4,700 700 17,50%
644600 RENT-EQUIPMENT 249 - 500 300 - 300 300 0,00%
644620 LEASE-EQUIPMENT 6,035 5,000 7,300 7,200 - 7,200 2,200 44.00%
646180 BUILDING R&M•I.S.F.BILLINGS 26 300 400 400 - 400 100 33.33%
646710 OFFICE EQUIPMENT R&M 2,091 2,400 1400 2,700 - 2,700 300 12.50%
651910 MINOR OFFICE EQUIPMENT 211 500 500 2,900 - 2,900 2,400 480.00%
651930 MINOR OFFICE FURNITURE 3,167 5,100 4,000 5,400 - 5,400 300 5.88%
652920 COMPUTER SOFTWARE UNDER$500 - - 10,900 - 10,900 10,900 0.00%
Total Operating Expenses 15,480 18,500 17,400 36,000 - 36,000 17,500 94.59%
Total County Civil 15,480 18,500 17,400 36,000 - 36,000 17,500 94.59%
43
Clerk of the County Court
Clerk of Courts Non-Court General Fund(011)
County Traffic
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
641100 TELEPHONE-BASE COST 6,749 300 300 1,000 - 1,000 700 233,33%
641200 TELEPHONE-TOLL CALLS 1,082 500 500 800 - 800 300 60.00%
641300 TELEPHONE INSTALLATIONS 600 • •
•
- 0.00%
641900 TELEPHONE-ALLOCATED 1,796 1,800 1,800 2,800 - 2,800 1,000 55,56%
644620 LEASE-EQUIPMENT 2,751 4,000 4,000 4,000 • 4,000 • 0.00%
646180 BUILDING R&M•I.S.F.BILLINGS - 2,000 2,000 2,000 • 2,000 - 0.00%
646710 OFFICE EQUIPMENT R&M 862 1,500 1,500 1,500 - 1,500 • 0,00%
651910 MINOR OFFICE EQUIPMENT 1,190 1,000 1,000 1,000 - 1,000 • 0.00%
651930 MINOR OFFICE FURNITURE 275 7,000 7,000 2,000 - 2,000 (5,000) (71.43%)
Total Operating Expenses 15,307 18,100 18,100 15,100 • 15,100 (3,000) (16.57%)
Capital Outlay
764310 OFFICE FURNITURE •
•
1,000 • 1,000 1,000 0.00%
Total Capital Outlay •
•
- 1,000 - 1,000 1,000
Total Traffic 15,307 18,100 18,100 16,100 - 16,100 (2,000) (11,05%)
44
Clerk of the County Court
Clerk of Courts Non•Court General Fund(011)
Court Collections
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Operating Expenses
641100 TELEPHONE-BASE COST 179 - - 0,00%
641200 TELEPHONE•TOLL CALLS 637 500 400 500 • 500 • 0.00%
641300 TELEPHONE•INSTALLATIONS 1,259 • •
•
0.00%
641900 TELEPHONE•ALLOCATED 660 1,800 1,300 1,500 - 1,500 (300) (16.67%)
644620 LEASE-EQUIPMENT • 3,600 3,600 3,600 - 3,600 - 0.00%
646710 OFFICE EQUIPMENT R&M 3,754 1,000 700 1,000 • 1,000 • 0.00%
649990 OTHER MISCELLANEOUS SERVICES •
- 300 200 • 200 200 0.00%
651930 MINOR OFFICE FURNITURE 593 - - - - 0.00%
654210 DUES AND MEMBERSHIPS - 300 200 - 200 200 0.00%
Total Operating Expenses 7,082 6,900 6,600 7,000 • 7,000 100 1.45%
Total County Collections 7,082 6,900 6,600 7,000 • 7,000 100 1.45%
45
MANAGEMENT INFORMATION SYSTEMS
x , +
6--
46 �
I
Management Information Systems
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007.2008 Budget
Goals:
To provide data processing software,hardware,and administrative support to the Board of County Commissioners and its stag the Clerk of the Circuit Court,the
Supervisor of Elections.
%of Total FY 08 Less Net
Programs: FTE's Personnel Costs Revenues Cost
Management Information Systems 10.71 100.00% 913,900 - 913,900
Subtotal 10.71 100.00% 913,900 - 913,900
Expanded Services:
Management Information Systems 0.35 3.16% 67,000 - 67,000
Grand Total 11,06 100.00% 980,900 - 980,900
47
Management Information Systems
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services 427,398 736,600 728,300 420,400 67,000 487,400 (249,200) (33.83%)
Operating Expenses 143,726 299,800 318,900 283,700 - 283,700 (16,100) (5.37%)
Capital Outlay 37,680 161,800 160,700 209,800 - 209,800 48,000 29.67%
Total 608,805 1,198,200 1,207,900 913,900 67,000 980,900 (217,300) (18,14%)
Permanent Positions 10.02 10.37 10.71 10.71 0.35 11.06 0.69 6.65%
To provide cost-effective and reliable communications support for user departments to investigate and develop a functional distributed long-range plan.
Current Expanded
Source FY 07 FY 08 Services Total
Board Transfer 1,244,800 913,900 67,000 980,900
Total 1,244,800 913,900 67,000 980,900
Budget Highlights:
Forecast 06/07
Total expenditures are expected to be$9,700 or approximately 0.8 percent higher than budget Due to the MIS absorbing the T-1 line connection fees from the other
departments.
Current 07/08
The costs for services are projected to decrease as a result of more activities in the MIS department become eligible for Court Technology Fund or Records Modernization
funding related to the SAP and Court(CRIS)upgrades.
Expanded Services 07/08
The expanded services are for one additional allocated FTE for a system support analyst in MIS for$67,000.
48
Management Information Systems
Clerk of Courts Non-Court General Fund(011)
Fiscal Year 2007-2008 Budget
Commitment FY2006 FY2007 FY2007 FY2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Personal Services
512100 REGULAR SALARIES 328,941 550,500 545,600 314,100 50,100 364,200 (186,300) (33.84%)
512600 ER 457 318 400 600 700 300 1,000 600 150.00%
514100 OVERTIME 22 800 700 800 - 800 - 000%
518100 TERMINATION PAY 559 -
- - - - 0.00%
521100 SOCIAL SECURITY MATCHING 24,363 42,200 41,200 24,100 3,800 27,900 (14,300) (33.89%)
522100 RETIREMENT-REGULAR 27,956 54,200 53,200 35,500 5,600 41,100 (13,100) (24.17%)
523150 LIFE&HEALTH AGGREGATE PREMIUM 43,602 81,500 80,500 41,400 6,700 48,100 (33,400) (40.98%)
523160 LIFE PREMIUM - 5,600 5,500 3,100 500 3,600 (2,000) (35.71%)
524100 WORKER'S COMPENSATION-REGULAR 100 1,100 1,000 700 -
700 (400) (3636%)
525100 UNEMPLOYMENT COMPENSATION 1,350 300 - - - - (300) (10000%)
528100 ALLOWANCES-MOVING EXPENSES 187 - - - - - - 0.00%
Total Personal Services 427,398 736,600 728,300 420,400 67,000 487,400 (249,200) (33.83%) ,1
Operating Expenses
634999 OTHER CONTRACTUAL SERVICES 26,813 65,200 64,700 13,50013,500 (51,700) (79.29%)
640200 MILEAGE REIMBURSEMENT-REGULAR 42 300 - 100 - 100 (200) (66.67%)
640300 OUT OF COUNTY TRAVEL-PROFESSIONAL 3,471 9,400 12,200 22,300 - 22,300 12,900 137.23%
640410 MOTOR POOL RENTAL CHARGE 22 300 100 100 -
100 (200) (66.67%)
641100 TELEPHONE-BASE COST 72 -
-
- - - - 0.00%
641200 TELEPHONE-TOLL CALLS 756 200 100 300 -
300 100 50.00%
641230 TELEPHONE ACCESS CHARGES 2,440 12,300 8,500 23,600 - 23,600 11,300 91.87%
641300 TELEPHONE-INSTALLATIONS 100 - - 200 - 200 200 0.00%
641400 TELEPHONE-DIRECT LINE 3,754 15,900 24,000 28,000 - 28,000 12,100 76.10%
641600 TELEPHONE-EXTRAS 15 100 100 200 - 200 100 100.00%
641900 TELEPHONE-ALLOCATED 1,394 5,200 6,900 8,100 - 8,100 2,900 55.77%
641950 POSTAGE,FREIGHT&UPS 101 300 400 100 - 100 (200) (66.67%)
644620 LEASE-EQUIPMENT - 1,000 1,600 4,000 - 4,000 3,000 300.00%
646180 BUILDING R&M-LS.F.BILLINGS 520 1,100 600 1,800 -
1,800 700 63.64%
646445 FLEET NON-MAINTENANCE ISF-PARTS& 78 300 500 300 - 300 - 0.00%
646710 OFFICE EQUIPMENT R&M 485 1,000 1,500 1,300 - 1,300 300 30.00%
646910 DATA PROCESSING EQUIPMENT R&M 56,793 160,000 155,400 121,500 - 121,500 (38,500) (24.06%)
647110 PRINTING&/OR BINDING-OUTSIDE VEND' (10) 300 200 100 - 100 (200) (66.67%)
648160 OTHER ADS 1,087 800 2,100 1,300 - 1,300 500 62.50%
649990 OTHER MISCELLANEOUS SERVICES (50) - - - - - - 0.00%
651110 OFFICE SUPPLIES-GENERAL 367 1,000 900 400 - 400 (600) (60.00%)
651210 COPYING CHARGES300 - -
-
(300) (100.00%)
651910 MINOR OFFICE EQUIPMENT -
-
100 100 - 100 100 0.00%
651930 MINOR OFFICE FURNITURE 549 300 100 900 - 900 600 200.00%
651950 MINOR DATA PROCESSING EQUIPMENT 15,029 5,500 22,000 30,900 - 30,900 25,400 461.82%
652490 FUEL&LUBRICANTS-LS.F BILLINGS 27 -
-
-
- - - 0.00%
652910 MINOR OPERATING EQUIPMENT 116 - - 200 - 200 200 0.00%
652920 COMPUTER SOFTWARE UNDER$500 24,950 600 13,100 5,600 - 5,600 5,000 833.33%
652990 OTHER OPERATING SUPPLIES 30 - - 100 - 100 100 0.00%
654110 BOOKS,PUBLICATIONS&SUBSCRIPTIONS 101 400 500 200 - 200 (200) (50.00%)
654210 DUES&MEMBERSHIPS 25 100 800 400 - 400 300 300.00%
654360 OTHER TRAINING/EDUCATIONAL EXPENSI 4,649 17,900 2,500 18,100 - 18,100 200 1.12%
Total Operating Expenses 143,726 299,800 318,900 283,700 - 283,700 (16,100) (5.37%)
Capital Outlay
764310 OFFICE FURNITURE - - - 50,000 - 50,000 50,000 0.00%
764900 DATA PROCESSING EQUIPMENT 26,839 140,100 135,700 109,800 - 109,800 (30,300) (21.63%)
764950 SOFTWARE-GENERAL 10,842 21,700 25,000 50,000 - 50,000 28,300 130.41%
Total Capital Outlay 37,680 161,800 160,700 209,800 - 209,800 48,000 29.67%
Total MIS 608,805 1,198,200 1,207,900 913,900 67,000 980,900 (217,300) (18.14%)
49
RESERVES & TRANSFERS
50
Reserves and Transfers
Clerk of Courts Non•Court General Fund(011)
Fiscal Year 2007.2008 Budget
Commitment FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Item Description Actual Budget Forecast Current Services Proposed (Decrease) Change
Transfers hi
486920 TRANSFER FROM THE BOARD 4,871,500 5,117,000 5,117,000 5,133,100 290,900 5,424,000 307,000 6,00%
Total Transfers In 4,871,500 5,117,000 5,117,000 5,133,100 290,900 5,424,000 301000 6.00%
51
SPECIAL REVENUE FUNDS
52
SPECIAL REVENUES — JUVENILE ASSESSMENT CENTER
Juvenile Assessment Center (JAC), Fund 176, provides contract administration and payment
for the Juvenile Assessment Center contract with the David Lawrence Center. This is
administered through the Clerk's agency in conjunction with the Juvenile Justice Council.
Key Objectives:
• Provide services for improvement and operation of the Juvenile Assessment Center
by providing comprehensive clinical assessment for arrested, ungovernable and "at-
risk"juveniles presented at the JAC.
Major Accomplishments Fiscal-Year 2007:
• Monitored and processed payments on the JAC contract for Fiscal Year 2007.
Major Goals Fiscal-Year 2008:
• Monitor and process payments on the JAC contract for Fiscal Year 2008.
Budget Highlights:
The Fiscal Year 2008 budget reflects the agreement to extend the Juvenile Assessment
Center contract.
*Note — The Board of County Commissioners must determine if this fund will continue
operations.
53
JUVENILE ASSESSMENT CENTER (FUND 176)
Juvenile Assessment Contract
—
FY 2006 FY 2007 FY 2007 FY 2008 Expanded Total Increase/ Percent
Appropriation Unit Actual Budget Forecast Current Services Proposed (Decrease) Chane
Operating Expenses 101,844 100,000 100,000 100,000 g
Transfer to Fine&Forf.Fund - - -
- - 100,000 - 0,00%
Total Appropriations 101,844 100,000 100,000 100,000 nla
100,000 - 0.00%
Revenues
Interest 259 -
-
Revenue Reserve - n/a
•
-
-
-
Transfer from Fund 175 100,000 80,000 100,000 90,000 nla
Revenues from Ordinance 97-11 90,000 10,000 12.50%
20,000 10,000
Total Revenues 100,259 100,000 100,000 100,000 100,000 000 (10,000) (50 0..00%0%
-
Permanent Positions
-
- - n/a
Juvenile Assessment Contract BCC with David Lawrence Center for assessment services.
Requested annually by the Juvenile Justice Council.
Costs are expected to remain flat.
•
54