Agenda 01/10/2012 Item #16C21/10/2012 Item 16.C.2.
EXECUTIVE SUMMARY
Recommendation to approve budget amendments associated with Hazard Mitigation Grant
Program agreement number 11HM- 3E- 09 -21 -01 -026 with the State of Florida, Division of
Emergency Management, totaling $360,945, to apply toward the costs associated with the
installation of 1,430 linear feet of six -inch High Density Polyethylene leachate pipe at the Collier
County Landfill
OBJECTIVE: Approve budget amendments associated with Hazard Mitigation Grant Program
agreement number 11 HM- 3E- 09 -21 -01 -026 with the State of Florida, Division of Emergency
Management.
CONSIDERATIONS: On April 26, 2011, agenda item 16.C.3 the Board of County
Commissioners approved the award of a Hazard Mitigation Grant with the State of Florida,
Division of Emergency Management in the amount of $240,000. This was a local matching
grant; the local share for materials and labor was $199,109.
The grant is designed to expand flood control infrastructure to prevent or limit losses during
future storms and disasters. The upgrade to the Landfill leachate collection system includes
constructing 1,430 linear feet of six -inch HDPE pipe to replace the existing four -inch PVC pipe,
which leads from the Landfill to the county's wastewater treatment facility collection system.
The six -inch HDPE pipe will be connected to the existing wastewater system to provide
additional capacity and flow velocities to process leachate generated by storms, hurricanes and
other emergencies. The system has been designed to provide a ten -year -event level of
protection, and will protect the area from spills of excess leachate flow.
FISCAL IMPACT: Budget amendments are required only for post award expenditures in the
amount of $360,945 in Fund 475 Solid Waste Grants, and Fund 476 Solid Waste Matching
Funds. All pre -award costs expended in 2009 and 2010 and staff time are not included in these
budget amendments, referenced in the table below. The budget amendment required for Fund
474 Solid Waste Capital is to transfer funds to Fund 476 Solid Waste Matching Funds in the
amount of $150,833; and the budget amendment required for Fund 475 Solid Waste Grants is to
recognize grant funds in the amount of $210,112 (total of $360,945).
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote. JBW
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Pre -Award
Post Award
Total
Grant Amount - Fund 475
$210,112
$210,112
Local Share - Fund 476
$150,833
$150,833
Subtotal for Budget Amendments
$360,945
$360,945
Local Share / Staff Time (Not for BA)
$23,490
$23,490
Federal Share / Pre -Award Costs (Not for BA)
$29,888
$29,888
Local Share / Pre -Award Costs (Not for BA)
$24,786
$24,786
Subtotal of Pre -Award Costs and Staff Time
$54,674
$ 23,490
$78,164
TOTAL PROJECT COSTS
$54,674
$384,435
$439,109
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote. JBW
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1/10/2012 Item 16.C.2.
GROWTH MANAGEMENT IMPACT: This project is compliant with the county's Growth
Management Plan and the Integrated Solid Waste Management Strategy which calls for
optimization of current assets to ensure operational excellence at best value.
RECOMMENDATION: Approve budget amendments associated with Hazard Mitigation Grant
Program agreement number 11 HM- 3E- 09 -21 -01 -026 with the State of Florida, Division of
Emergency Management, in the amount of $360,945 to apply toward the costs associated with
the installation of 1,430 linear feet of six -inch High Density Polyethylene leachate pipe at the
Collier County Landfill.
Prepared By: Linda Best, Waste Reduction and Recycling Manager, Solid Waste
Management Department.
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1/10/2012 Item 16.C.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.2.
Item Summary: Recommendation to approve budget amendments associated with
Hazard Mitigation Grant Program agreement number 11HM- 3E- 09 -21 -01 -026 with the State of
Florida, Division of Emergency Management, totaling $360,945, to apply toward the costs
associated with the installation of 1,430 linear feet of six -inch High Density Polyethylene
leachate pipe at the Collier County Landfill.
Meeting Date: 1/10/2012
Prepared By
Name: Linda Best
Title: Manager - Environmental Compliance, Solid Waste
12/14/2011 10:25:31 AM
Submitted by
Title: Manager - Environmental Compliance, Solid Waste
Name: Linda Best
12/14/2011 10:25:32 AM
Approved By
Name: HapkeMargie
Title: VALUE MISSING
Date: 12/14/2011 11:08:14 AM
Name: RodriguezDan
Title: Director - Solid Waste,Solid Waste
Date: 12/14/2011 11:29:47 AM
Name: Amia Marie Curry
Date: 12/15/20114:33:13 PM
Name: WidesTom
Title: Director - Operations Support - PUD,Utilities Fina
Date: 12/16/20118:38:50 AM
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1/10/2012 Item 16.C.2.
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 12/16/2011 10:30:37 AM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 12/19/20119:23:23 AM
Name: YilmazGeorge
Title: Director - Wastewater,Wastewater
Date: 12/28/2011 1:17:29 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 12/29/2011 8:51:35 AM
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management & B
Date: 12/31/20113:16:24 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 1/3/2012 10:12:41 AM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 1/3/2012 10:30:29 AM
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1/10/2012 Item 16.C.2.
4/26/2011 Item 16.C.3.
EXECUTIVE SUMMARY
Recommendation to approve a Hazard Mitigation Grant Program contract, agreement number
11HM- 3E- 09 -21 -01 -026, with the State of Florida, Division of Emergency Management, in the
amount of $240,000, to apply towards the costs associated with the installation of 1,430 linear feet
of six -inch High Density Polyethylene leachate pipe at the Collier County Landfill; and, to
authorize the corresponding budget amendments.
OBJECTIVE: That the Board of County Commissioners (Board) approve a Hazard Mitigation Grant
Program (HMGP) contract, agreement number IIHM- 3E- 09 -21 -01 -026, with the State of Florida,
Division of Emergency Management, to provide for the installation of 1,430 linear feet of six -inch High
Density Polyethylene (HDPE) leachate pipe at the Collier County Landfill (Landfill).
CONSIDERATIONS: The HMGP is the direct result of the Presidential Disaster Declaration of August
24, 2008, related to Tropical Storm Fay (FEMA - 1785 -15 DR -FL). This grant is designed to expand flood
control infrastructure to prevent or limit losses during future storms and disasters. The HMGP is managed
by the Florida Department of Community Affairs, Division of Emergency Management, and funding is
allocated by the United States Department of Homeland Security, Federal Emergency Management
Agency (FEMA). The amount of funding available for Florida is based on 15% of the total federal disaster
assistance for this event; Collier County's estimated share of funds for Tropical Storm Fay is $1,914,659.
On March 24, 2009, the Board approved Agenda Item 16C4, the submission of a $320,000 grant
application for the HMGP to increase the Landfill's leachate system capacity to safely deliver landfill
leachate to the wastewater treatment plant during major storm events. Leachate is water exposed to
garbage in the Landfill, and is considered hazardous to public health and safety.
On April 6, 2009, the Landfill leachate pipe grant application was submitted; however, before the review
process was completed, an emergency event occured involving the Landfill leachate pipe. On May 20,
2009, after several days of rain, a blockage in the leachate pipe was discovered, subsequently posing a
potential threat to the leachate collection system and disposal into the wastewater system. Staff secured
the services of a local contractor to locate the blockage and to remove and replace the blocked pipe.
FEMA was notified of the unforseen blockage and the need to address repairs in an expedient manner.
FEMA agreed with the Engineer's report of the increased costs due to the immediate repairs necessary to
remove the blockage and the addition of project improvements increasing the total approved project costs
to $439,109. FEMA subsquently authorized the modification to the original grant request to accommodate
the higher costs of implementing a phased construction of the leachate pipe construction, and addition of
project improvements. Staff was required to complete and submit a Pre -Award Cost Request Form to the
Florida Department of Community Affairs.
On December 15, 2009, Agenda Item 16.C.3, the Board approved a Pre -Award Cost Request Form as an
update to the grant application. On August 12, 2010, Collier County's modified grant application was
approved by the Florida Department of Community Affairs. The grant contract, agreement number 1 IHM-
3E- 09 -21 -01 -026 with the State of Florida, Division of Emergency Management, was received by the
Solid Waste Management Department on January 31, 2011.
The upgrade to the Landfill leachate collection system will include constructing 1,430 Iinear feet of six -
inch HDPE pipe to replace the existing four -inch PVC pipe, which leads from the Landfill to the county's
wastewater treatment facility collection system. The six -inch HDPE pipe will be connected to the
existing wastewater system to provide additional capacity and flow velocities to process leachate
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1/10/2012 Item 16.C.2.
4/26/2011 Item 16.C.3.
generated by storms, hurricanes and other emergencies. The system, as .proposed, will be designed to
provide a ten - year -event level of protection, and will protect the area from spills of excess leachate flow.
FISCAL IMPACT: As identified in the table below, the total project cost approved in the grant
application is $439,109, composed of the federal grant of $240,000 (up to 55 %) and local share of
$199,109 (45 %). The federal grant agreement allows Collier County to request 55% of the approved pre -
award costs in the amount of $54,674. Pre -award costs include county staff time preparing the project
analysis necessary for the grant project, design, permitting, and public notice costs.
Line Items
Project Costs
Federal Share
u to 55 %/0
Local Share
45%
Materials and Labor
$337,665.00
$184,543.00
$153,122.00
Fees Pre -Award
(DesignMermitling/Public
Notice
$ 54,674.00
$ 29,888.00
$ 24,786.00
Fees-Engineering
$ 46,770.00
$ 25,569.00
$ 21,201.00
Total:
$439,109.00
$240,000.00
$ 199,109.00
Budget amendments are required only for post award expenditures in Fund 475 Solid Waste Grants and
Fund 476 Solid Waste Matching Funds. All pre -award costs were in 2009 and 2010 and therefore will
not be included in budget amendments. The local match included in the contract of $199,109 includes
pre -award costs in the amount of $24,786. A portion of the balance from the matching post award
requirement of $174,323 is staff time in the amount of $23,490, and will also not be budgeted in the
project. Therefore, the budget amendment for Fund 474 Solid Waste Capital to transfer to Fund 476
Solid Waste Matching Funds is $150,833.
GROWTH MANAGEMENT IMPACT: This project is compliant with the County's Growth
Management Plan and the Integrated Solid Waste Management Strategy which calls for optimization of
current assets to ensure operational excellence at best value.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office and is legally sufficient. The Agreement is effective October 1, 2008 in order to capture Pre -Award
costs requested on the project. This item requires a majority vote. JBW
RECOMMENDATION: Recommendation to approve a Hazard Mitigation Grant Program contract,
agreement number I1HM- 3E- 09 -21 -01 -026, with the State of Florida, Division of Emergency
Management, in the amount of $240,000 to apply towards the costs associated with the installation of
1,430 linear feet of six -inch High Density Polyethylene leachate pipe at the Collier County Landfill; and,
to authorize the corresponding budget amendments.
PREPARED BY: Linda Best, Compliance Manager, Solid Waste Management Department.
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