Agenda 12/10/2013 Item #16D24 12/10/2013 16.D.24.
EXECUTIVE SUMMARY
Recommendation to approve the Collier County University Extension Department's request for
funding from the Collier County 4-H Association in the amount of$82,000; approve a subsequent
acceptance of requested funds; authorize the Chair to sign a Memorandum of Understanding with
Collier County 4-H Association; and authorize the necessary Budget Amendment.
OBJECTIVE: To continue funding the University Extension 4-H Youth Development
Programs.
CONSIDERATIONS: The Collier County University Extension Department is a federal, state,
and county partnership dedicated to developing knowledge in agriculture, human and natural
resources, the life sciences, and enhancing and sustaining the quality of human life by making
that information accessible.
Financial support to assist in funding of the programs within the University Extension 4-H Youth
development program is essential to assist in outreach coordinator salaries and put into operation
outreach educational activities in schools, after school and within many Collier communities.
This year's Collier County University Extension Department request for funds from the Collier
County 4-H Association, a Florida Non-Profit Association, will be dispersed as outlined in the
Memorandum of Understanding and used for the continuation of the 4-H Youth Development
Programs.
In addition to the funding from the Collier County 4-H Association, Collier County University
Extension Department receives contributions for the various 4-H programs from the program
participants throughout the year.
FISCAL IMPACT: A budget amendment is needed to recognize funds in Public Services
Grant Fund (709) project 33311 in the amount of$82,000.00 for the period beginning January
2014 and ending in December 2014 which consists of$82.000.00 from the Collier County 4-H
Association. Although there is no County match required, the County supports one-half of the
full time coordinator position with general funds.
GROWTH MANAGEMENT IMPACT: None.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. - CMG
RECOMMENDATION: To approve a request for funding in the amount of $82,000.00 and
subsequent acceptance of requested funds; authorize the Chair to sign a Memorandum of
Understanding with Collier County 4-H Association to fund 4-H Outreach Coordinators and the
enhancement of outreach activities managed by the Collier County University of Florida /IFAS
Extension Department; and authorize the necessary Budget Amendment.
Prepared by: Bryan A. Fluech, County Extension Director, Collier County University Extension
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12/10/2013 16.D.24.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.24.
Item Summary: Recommendation to approve the Collier County University Extension
Department's request for funding from the Collier County 4-H Association in the amount of
$82,000; approve a subsequent acceptance of requested funds; authorize the Chair to sign a
Memorandum of Understanding with Collier County 4-H Association;and authorize the
necessary Budget Amendment.
Meeting Date: 12/10/2013
Prepared By
Name: AlonsoHailey
Title: Operations Analyst,Public Service Division
11/22/2013 3:21:51 PM
Submitted by
Title: Executive Aide to the BCC,
Name: Paula Springs
11/22/2013 3:21:52 PM
Approved By
Name: FluechBryan
Title: Director, University Extension
Date: 11/22/2013 4:09:10 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 11/22/2013 4:09:19 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 11/22/2013 4:56:46 PM
Name: CarnellSteve
Title: Purchasing/General Services Director
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12/10/2013 16.D.24.
Date: 11/23/2013 7:50:16 AM ,.
Name: Joshua Thomas
Title: Grants Support Specialist,
Date: 11/25/2013 4:35:40 PM
Name: GreeneColleen
Title:Assistant County Attorney,County Attorney
Date: 11/26/2013 9:38:03 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 11/26/2013 12:09:34 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 11/26/2013 2:10:08 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 12/2/2013 11:19:50 AM
Name: OchsLeo
Title: County Manager
Date: 12/2/2013 11:58:19 AM
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12/10/2013 16.D.24.
Memorandum of Understanding
2014 Grant Funds for the 4H Youth Development Program
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier
County 4H Association. ("ASSOCIATION"), a Florida Not for Profit Organization, and the
Collier County Board of County Commissioners, a political subdivision of the State of Florida,
to support the 4H Youth Development Program of Collier County UF/IFAS Extension.
WHEREAS, the Collier County 4H Association agrees to provide grants funds to support the 4H
Youth Development Program of Collier County OF/IFAS Extension in the amount of$82,000.00
for the calendar year of January 1, 2014 through December 31, 2014 to the extent funds are
available; and
WHEREAS, the Collier County OF/IFAS Extension agrees to provide outreach services and
staff in support of the 4H Youth Development Program;and
WHEREAS, funds will be invoiced by Collier County and distributed quarterly by the
Association based on 2014 budgeted programs in January, April, July, and October with a
minimum distribution each quarter of$12,485.00.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
PROMISES SET FORTH HEREIN,THE PARTIES AGREE AS FOLLOWS:
I. This MOU shall remain in full force and effect for one year and be subject to three
additional one year renewals.
2. Either party may terminate this MOU with at least thirty (30) days written notice to the
other party.
3. The Associations' financial obligation is subject to availability of funds and appropriation
by the Association.
4. The funds awarded, $82,000.00, shall be used by the County to assist in salary expenses
of the full and part time outreach coordinators and actual program expenditures.
5. The remaining invoices will include quarterly expenditures and will be reimbursed within
30 days from receipt of the invoice.
6. The County will invoice the Association quarterly. The minimum distribution each
quarter shall be $12.485.00 for salaries. For example,the 1St invoice and distribution will
be for salary expenses, the 2"d quarter check would be for actual 1S1 quarter program
expenditures and 2"d quarter salary expenses, the 3`d quarter check would be for actual 2"d
quarter program expenditures and 3rd quarter salary expenses, and so on. The 4th quarter
actual program expenditures would be invoiced at the end of the calendar year.
7. Program status and expenditures will be reported to the Association at the end of each
quarter along with the request for the next quarter. Adjustments/program re-allocations
will be reviewed and approved/denied at that time.
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12/10/2013 16.D.24. lew
8. Either party may request changes to this MOU. Any changes,modifications,revisions or
amendments to this MOU which are mutually agreed upon by and between the parties to
this MOU shall be incorporated by written instrument, and effective when executed and
signed by all parties to this MOU.
9. The construction, interpretation and enforcement of this MOU shall be governed by the
laws of the State of Florida.
IN WITNESS WHEREOF, the parties have executed this MOU on the 10th day of
December,2013.
COLLIER COUNTY 4H ASSOCIATION
ATTEST:
B Ir 'Ilk J, la_, il
Witness y: k1,t�1,.t-r�,k-W.,t Nt..&,�i c '`- J
tness(I)Name Maryann Sprmeralls,Treasurer
Date: I I - <'. - i 1
Signature
Witness(2)Name
Signature
COLLIER COUNTY BOARD OF
COUNTY COMMISSIONERS
ATTEST:
By:
Georgia A. Hiller,Esq.
Chairwoman
Date:
Dwight E. Brock, Clerk
Approved as to form and legality:
C# )
',,_S-e 1een M. Greene
Assistant County Attorney
AnottN
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