Agenda 12/10/2013 Item #16D 7 12/10/2013 16.D.7.
EXECUTIVE SUMMARY
Recommendation to approve an after-the-fact amendment#4 to the Older Americans Act Title III
B contract transferring funds from Transportation to Case Management and In-Home Services
and to approve the necessary budget amendment(Net Fiscal Impact$-31,200)
OBJECTIVE: To continue providing case management and in-home support services to qualified
Collier County Seniors.
CONSIDERATIONS: Collier County Services for Seniors has provided support services to
Collier County's qualified senior citizens for over 30 years through Older Americans Act
programs (OAA). Funding is provided through the Florida Department of Elder Affairs, and
administered by Senior Choices of Southwest Florida (Senior Choices). The contract period for
OAA programs is January 1, 2013 through December 31, 2013. The original award and budget
amendments were approved by the BCC on January 22, 2013, Item 16.D.5. Amendment 4,
received October 7, 2013, will properly align the budget with identified program needs.
Currently, the Transportation budget (within Title III-B) is projected to have a surplus of funds in
the amount of$35,700;those surplus funds are being shifted to Case Management and In-Home
Services to serve identified increased needs. This amendment to the OAA IIIB program transfers
$31,200 from Transportation to In-Home Services, and an additional $4,500 from Transportation
to Case Management. In-Home Services are further increased by$9,068, for a total increase of
$40,268. This amendment changes the OAA IIIB award affecting Year Two, 2013.
The In-Home Services budget is directly managed by Senior Choices, and therefore the net
impact of this amendment is a reduction of$31,200 to the County managed program budget,
however, while the County will no longer have access to these fund, qualified Collier County
seniors will still continue to benefit through In-Home Services.
The OAA IIIB program requires local matching funds in the amount of 10% of the program.
Based on the OAA IIIB Program current grant period projections, the average program cost is
$60,000. This amount exceeds the current amended award amount of grantor revenues and
minimum required match. Staff requests that the current Human Services Match Fund amount of
$9,611.11 be maintained in order to meet the project requirements.
The following table provides a detailed breakdown of the award adjustment:
Program Project Current Amended Increase/ Match Increase/
Number Award Budget Budget (Decrease)
(Decrease).*
Title III-B 33246 $ 21,500.00 $ 26,000.00 $ 4,500.00 $ 500.00
CA/CM/SCAS/INSC
Title III-B Transportation 33246 $ 65,000.00 $ 29,300.00 $(35,700.00) $ (3,966.67)
Total $ 86,500.00 $ 55,300.00 $(31,200.00) $ (3,466.67)
Title III-B In-Home NA $340,500.00 $380,768.00 $40,268.00 NA
Services*
* The current III-B contract budget includes $340,500.00 retained and directly administered by Senior Choices;the
increase of$40,268.00 to that budget line does not directly impact the County budget.
Packet Page -1511-
12/10/2013 16.D.7.
**Match amount is based upon budget revision divided by.9,then multiplied by 10%,per Federal and State
calculation instruction.
This amendment is being presented after-the-fact because staff was unable to meet the October
and November deadlines; In order to maintain grant compliance and continue to provide much
needed services to the County's frail elderly it was necessary to execute the amendment prior to
the regularly scheduled Board meeting. Consequently,pursuant to CMA 5330 and Resolution
No. 2010-122,the County Manager authorized Steve Camel!, Interim Administrator,to sign the
contract amendment.
GROWTH MANAGEMENT: None.
FISCAL IMPACT: A budget amendment in FY14 is required to reduce Human Services Grant Fund
707,Project Number 33246 in the amount of$31,200. Staff requests that the current Human Services
Match Fund 708 Project 33246 amount of$9,611.11 be maintained.Matching dollars are supported by
excess program revenues from prior years.
LEGAL CONSIDERATIONS: The standard form amendment provided by Senior Choices of
Southwest Florida was used for each agreement. This item is approved as to form and legality, and
requires majority vote for approval. -JAB
RECOMMENDATIONS: That the Board of County Commissioners approve an after-the-fact
amendment #4 to the Older Americans Act Title III B contract transferring funds from
Transportation to Case Management and In-Home Services and to approve the necessary budget
amendment.
Prepared by: Ashley L. Royer, Grants Coordinator,Housing Human and Veteran Services
Packet Page-1512-
12/10/2013 16.D.7.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.7.
Item Summary: Recommendation to approve an after-the-fact amendment#4 to the
Older Americans Act Title III B contract transferring funds from Transportation to Case
Management and In-Home Services and to approve the necessary budget amendment (Net
Fiscal Impact$-31,200)
Meeting Date: 12/10/2013
Prepared By
Name: RoyerAshley
Title: VALUE MISSING
10/30/2013 9:56:07 AM
Approved By
Name: DeSearJacquelyn
Title: Accountant,Housing,Human&Veteran Services
Date: 11/4/2013 4:19:41 PM
Name: Bendisa Marku
Title: Operations Analyst,Wastewater
Date: 11/12/2013 4:40:54 PM
Name: GrantKimberley
Title: Interim Director
Date: 11/12/2013 5:14:57 PM
Name: SonntagKristi
Date: 11/13/2013 8:19:12 AM
Name: MagonGeoffrey
Title: Grants Coordinator
Date: 11/13/2013 9:03:33 AM
Name: AlonsoHailey
Title: Operations Analyst,Public Service Division
Date: 11/13/2013 9:52:47 AM
Packet Page-1513-
12/10/2013 16.D.7.
Name: BelpedioJennifer
Title: Assistant County Attorney,County Attorney
Date: 11/14/2013 2:38:54 PM
Name: CarnellSteve
Title: Purchasing/General Services Director
Date: 11/15/2013 2:14:54 PM
Name: RobinsonErica
Date: 11/18/2013 8:01:39 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 11/18/2013 11:12:18 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 11/25/2013 8:55:04 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 12/2/2013 11:19:31 AM
Name: OchsLeo
Title: County Manager
Date: 12/2/2013 12:04:32 PM
Packet Page-1514-
Amendment 004 12/10/2013 16.D.7.
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,INC.
dba SENIOR CHOICES OF SOUTHWEST FLORIDA
OLDER AMERICANS ACT PROGRAM TITLE III
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
THIS AMENDMENT is entered into between the Area Agency on Aging for Southwest Florida,Inc. dba Senior Choices
of Southwest Florida ("Agency") and Collier County Board of County Commissioners, ("Recipient"), amends agreement
OAA 203.13.
The purpose of this amendment is to increase the OA3B In-Home services amount by$9,068 and Move $31,200 from
'Transportation to in-Home services and Move$4,500 from Transportation to Case Management/Case Aid.This
amendment changes the total OA3B In-Home Services from $340,500 to$380,768, Case Management/Case Aid to
$26,000,and Transportation to $29,300 which changes total contract funding from $732,962.00 to$700,862.00 affecting
Year Two,2013-2014; and revise ATTACHMENT J.H.EXHIBIT—I and ATTACHMENT VII,Budget Summary.
This amendment shall be effective on October 3, 2013. All provisions in the agreement and any attachments thereto in
conflict with this amendment shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
1ti WITNESS WHEREOF, the parties hereto have caused this 3 page amendment to be executed by their officials there
unto duly authorized.
Recipient: COLLIER COUNTY BOARD OF AREA AGENCY ON AGING FOR SOUTHWEST
COUNTY COMMISSIONERS FLORIDA,INC.DBA SENIOR CHOICES OF
SOUTHWEST FLORIDA
SIGNED BY:
i --^,) /
/ SIGNED BY:
NAME: Stephen Y. Carrell NAME: RONALD LUCCHINO, PhD
TITLE: Interim Public Services Administrator TITLE: BOARD PRESIDENT
DATE: October 22,2013 DATE:
Federal Tax ID: 59-6000588
Fiscal Year Ending Date: 09/30
•
Approved as to form and legality
vC_
A .
Assistant County Atto
16p5 \\.-.j
1 e
Packet Page -1515-
Amendment 004 12/10/2013 16.D.7.
ATTACHMENT III olotk
EXHIBIT 1 ..::
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
COLLIER COUNTY
2013-2014
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Title IIIB—
CA/CM/SCAS/INSC $ 26,000.00
Transportation U.S. Health and Human Services 93.044 $ 29,300.00
Support Services $ 55,300.00*
Total IHB
OAA Title IIIC I—Congregate Meals
Meals $ 283,901.00
Screening $ 6,692.00
Nutrition Education U.S.Health and Human Services 93.045 $ 1,975.00
Outreach $ 432.00
TotalIIICI $ 293,000.00
OAA Title III C2—Home Delivered Meals
Meals $ 246,401.80
Screening $ 19,125.00
Nutrition Education U.S. Health and Human Services 93.045 $ 2,430.00
Outreach $ 43,20
TotalI11C2 $ 268,00
Older Americans Act Title IIl E
CA/CM/Intake (Title III E) $ 4,500.00
Services(Title IfI E) U.S. Health and Human Services 93.052 $ 53,289.00
Supplement Services(Title III ES) $ 18,026.00
Grandparent Services(Title III EG) $ 8,747.00
TotalIllE $ 84,562.00
TOTAL FEDERAL AWARD $ 700,862.00
*In Home Services$380,768.00
In Home Services are funds to serve Collier County Clients. The Vendors are paid directly by the Area Agency on
Aging for Southwest Florida,Inc.dba Senior Choices of Southwest Florida
2 )
Packet Page-1516-
Amendment 004 12/10/2013 16.D.7.
ATTACHMENT VII
Budget Summary
OLDER AMERICANS ACT BUDGET SUMMARY
CONTRACTOR: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
2013-2014
1. Title III B Support Services 5 55.300.00*
2. Title III Cl Congregate Meals $ 293,000.00
3. Title III C2 Home Delivered Meals S 268,000.00
4. Title III.E Services $ 84,562.00
TOTAL S 700,862.00
''In Home Services$380,768.00
In Home Services are funds to serve Collier County Clients. The Vendors are paid directly by the Area Agency on
Aging for Southwest Florida,Inc.dba Senior Choices of Southwest Florida
3
Packet Page-1517-
12/10/2013 16.D.7.
Attestation Statement
Agreement/Contract Number: OAA 203.13
Amendment Number: 004
I, Stephen Y.Carnell ,attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida dba as Senior Choices of Southwest Florida and
Interim Public Services Administrator
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content.
lj
qif October 22,2013
Signature Zef Recipient/ tractor representative Date
Approved as to form and legality
Assistant County Atay
Packet Page-1518-