Agenda 12/10/2013 Item #16D 5 12/10/2013 16.D.5.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) #13-6186 to Compass Construction, Inc., in the
amount of$931,926 for the construction of the "Vanderbilt Beach Restroom Facilities", authorize
the Chair to execute the attached contract, approve the necessary budget amendment, and make a
finding that this project expenditure promotes tourism.
OBJECTIVE: To construct an additional 868 square foot restroom facility for the public at Vanderbilt
Beach Park that is cost effective and acceptable to the various stakeholders in the project.
CONSIDERATION: On January 22, 2013, the Board of County Commissioners approved a work plan
for permitting, design, and construction of bathrooms at Vanderbilt Beach Park and approved the
rehabilitation and retention of the existing bathrooms. The County contracted with Q. Grady Minor to
provide professional engineering services for the Vanderbilt Beach Restroom Facilities. The design was
completed in June of this year and permitting was completed in October 2013.
This project includes a new 868 sf restroom facility, additional shower and foot wash facilities, additional
boardwalks connecting the new facility with adjacent sidewalks, and the existing facility completely
encapsulated by existing and proposed landscaping. The new restroom is located in the AE Zone, behind
the dune line in a wetland area, by agreement between the County and the various stakeholders.
On September 29, 2013, the Purchasing Department sent 1,442 notices to vendors for Bid #13-6186 for
the construction of the Vanderbilt Beach Restroom Facilities; 81 bid packages were downloaded; a
mandatory pre-bid conference was held on October 7, 2013; and seven contractors attended. Five bids
were received on October 29, 2013, as shown below and on the attached Bid Tabulation. Staff reviewed
the unit pricing on the bid tab and is recommending the award to Compass Construction, Inc., the lowest,
responsive bidder.
Contractor Bid
Compass Construction,Inc. $931,926.00
2 Surety Construction, Inc. $959,628.00
3 Wright Construction, Inc. $968,999.70
4 DeAngelis Diamond Construction, Inc. $995,000.00
5 EBL Partners Construction, Inc. $1,048.186.00
The low bid exceeds the cost estimate based on a similar facility located at Bluebill and also exceeds the
funds available in the existing project.
On November 20, 2013 the Parks & Recreation Advisory Board approved the award of the construction
agreement, and on November 25, 2013, the Tourist Development Council also approved the award of the
construction agreement and the additional funding required. Pelican Bay Foundation and the requisite
stakeholders previously approved the final design for construction.
FISCAL IMPACT: The construction phase of the Vanderbilt Beach Restroom Facilities includes the
base bid ($769,830), allowances for unforeseen conditions ($60,000), an ad alternate for modifications to
the path connecting the parking garage to the beach ($102,096), construction engineering inspection
(CEI) services ($26,320), builders risk insurance ($15,400), and building permit fees ($2,114.14). The
total construction phase budget is $975,760.14.
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12/10/2013 16.D.5.
Funding in the amount of$747,901.40 is presently available for the Facility under Project No. 90046 in
Tourist Development Tax funded Beach Park Facilities Capital Fund (183). An additional $227,900 is
required to fund the construction phase and is proposed to be provided by a budget amendment
transferring funds from TDC Fund(183)capital reserves to Project 90046.
The budget for this project was initially established in FY09. The increase in project costs is primarily
due to the unforeseen condition allowances and the garage access path ad alternate. Other factors,
including the environmental sensitivity of the location and additional landscape buffers added to the
project as a result of citizen input also contributed to the cost increase.
As part of planning for this facility staff has reexamined the appropriate level of custodial service at the
Vanderbilt and Bluebill facilities. The following cost for custodial services reflects the standard once per
day custodial service supplemented with an additional four hours of custodial services per day on a
seasonal basis. Estimated operating and maintenance expenses include electricity,water and sewer,trash
disposal, general repair and maintenance and supplies.
Operating & Maintenance FY 14
Cost Estimate 3 Mos FY 15 FY 16 FY 17 FY 18 FY 19
Custodial Services ( 1 std
cleaning + 4hrs per day) 5,000 22,000 22,300 22,600 23,000 23,300
Operating & Maint exp 2,500 10,100 10,252 10,405 10,561 10,720
Total Operating &
Maintenance Cost 7,500 32,100 32,552 33,005 33,561 34,020
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: That the Board of County Commissioners award Invitation to Bid (ITB) #13-
6186 to Compass Construction, Inc., for the Vanderbilt Beach Restroom Facilities Construction, Project
No. 90046, approve the necessary budget amendment, authorize the Chair to execute the attached contract
after final review by the County Attorney's Office, and make a finding that this expenditure promotes
tourism.
Prepared by:Margaret A. Bishop,P.E., Senior Project Manager,Facilities Management Department
Attachments:
1)Bid Tabulation;
2) Contract#13-6186-due to the size of the Contract, which is 9.65MB and 98 pages long, it is accessible
at: http://www.colliergov.net/ftp/AgendaDec1013/Parks/16D5ITB 136186VBR.pdf
3)Budget Amendment
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12/10/2013 16.D.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.5.
Item Summary: Recommendation to award Invitation to Bid (ITB)#13-6186 to Compass
Construction, Inc., in the amount of$931,926 for the construction of the "Vanderbilt Beach
Restroom Facilities", authorize the Chair to execute the attached contract, approve the
necessary budget amendment, and make a finding that this project expenditure promotes
tourism.
Meeting Date: 12/10/2013
Prepared By
Name: BetancurNatali
Title: Operations Analys,Parks&Rec-NCRP Admin
10/22/2013 11:07:10 AM
Submitted by
Title: Project Manager, Senior,Transportation Engineering
Name: BishopMargaret
10/22/2013 11:07:12 AM
Approved By
Name: JonesHank
Title: Project Manager,Principal,Facilities Management
Date: 11/6/2013 9:07:13 AM
Name: BishopMargaret
• Title: Project Manager, Senior,Transportation Engineering
Date: 11/15/2013 3:52:43 PM
Name: JohnsonScott
Title: Purchasing Agent,Purchasing&General Services
Date: 11/15/2013 4:19:30 PM
Name: CummingsRhonda
Title: Contracts Specialist,Purchasing&General Services
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12/10/2013 16.D.5.
Date: 11/18/2013 3:55:06 PM Amok
Name: WilliamsBarry
Title:Director-Parks&Recreation,Parks&Recreation
Date: 11/18/2013 4:50:28 PM
Name: MarkiewiczJoanne
Title:Manager-Purchasing Acquisition,Purchasing& Gene
Date: 11/19/2013 6:36:28 AM
Name: WardKelsey
Title:Manager-Contracts Administration,Purchasing&Ge
Date: 11/19/2013 9:30:58 AM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 11/19/2013 10:33:39 AM
Name: Washburnllonka
Title:Manager-Park Operations,Parks&Recreation
Date: 11/19/2013 11:52:43 AM
Name: CarnellSteve
Title: Purchasing/General Services Director
Date: 11/21/2013 5:07:18 PM
Name: GreeneColleen
Title:Assistant County Attorney,County Attorney
Date: 11/22/2013 11:19:37 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 11/22/2013 2:57:23 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 12/3/2013 4:55:59 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 12/3/2013 4:58:22 PM
Name: KlatzkowJeff
Title: County Attorney
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12/10/2013 16.D.5.
Date: 12/4/2013 9:06:55 AM
Name: OchsLeo
Title: County Manager
Date: 12/4/2013 9:48:28 AM
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