Agenda 12/10/2013 Item #16D 9 12/10/2013 16.D.9.
EXECUTIVE SUMMARY
Recommendation to approve an amendment to Standard Contract between Collier County and the
Area Agency on Aging for Southwest Florida, Inc. d/b/a Senior Choices of Southwest Florida to
extend the grant period through February 28, 2014 and Attestation Statement as well as authorize
the necessary budget amendments to reflect estimated funding for the Calendar Year 2014 Older
Americans Act Programs (Net Fiscal Impact$778,737)
OBJECTIVE: Provide uninterrupted support services to Collier County Services for Seniors' frail,
elderly clients.
CONSIDERATIONS: The Older Americans Act (OAA) Programs are federal program initiatives
that provide assistance to older persons and caregivers and are the only federally funded support service
programs directed solely toward improving the lives of older people. These funds are received by
Collier County through the Area Agency on Aging of Southwest Florida, Inc, d/b/a Senior Choices of
Southwest Florida.
The current Standard Contract for the OAA Program will end on December 31, 2013. Historically, the
County's Services for Seniors Program receives continuation agreements during the latter part of
December for the upcoming grant cycle. Accordingly, and as done historically, in order to avoid
disruptions in services, the grantor has extended the existing grant agreement through February 28, 2014
or until a new agreement is executed, whichever comes first. Furthermore, the grantor has estimated that
funding will be equivalent to current the CY13 funding allocation. When the final agreement is received
it will be presented to the Board of County Commissioners, in conjunction with any necessary budget
amendments to reflect any changes from the estimated allocation.
Approval of this item will extend the agreement for the OAA programs, approve budget amendments to
reflect funding for CY14 in the amount of$700,862.00, and authorize continued payment of expenditures
under the aforementioned programs. The OAA programs require local matching funds in the
amount of 10%of the program*.
The following table provides a detailed breakdown estimated award and local match amounts:
Program Component Project Grantor Award Required Local
Number Match*
Title I11-B Lead Agency Operations 33306 $55,300 $6,145
Title Cl Congregate Meals 33308 $293,000 $32,556
Title C2 Home Delivered Meals 33309 $268,000 $29,778
Title III-E Caregiver Support 33307 $ 84,562 $9,396
Total $700,862.00 $77,875
*Match amount equals the award divided by.9,then multiplied by 10%,per Federal and State calculation
requirements.
GROWTH MANAGEMENT IMPACT:None.
FISCAL IMPACT: Budget amendments are required to recognize estimated grant revenue of
$700,862.00 for the CY14 OAA Program to Human Services Grant Fund (707), Projects 33306, 33307,
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12/10/2013 16.D.9.
33308 and 33309. Budget amendments are also required for the corresponding local match requirement of
$77,875 to Human Services Grant Match Fund (708), Projects 33306, 33307, 33308 and 33309. Local
match is available through carry forward in the Collier County Seniors Fund(123).
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a
majority vote for Board approval. -JAB
RECOMMENDATION: To approve and authorize the Chairwoman to sign the amendment to Standard
Contract and Attestation Statement between Area Agency on Aging for Southwest Florida, Inc. d/b/a
Senior Choices of Southwest Florida and Collier County to extend the grant period as well as approve
all necessary budget amendments, and authorize the continued payment of grant expenditures.
Prepared by: Ashley Royer, Grants Coordinator Housing,Human, and Veteran Services
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12/10/2013 16.D.9.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.9.
Item Summary: Recommendation to approve an amendment to Standard Contract
between Collier County and the Area Agency on Aging for Southwest Florida, Inc. d/b/a Senior
Choices of Southwest Florida to extend the grant period through February 28, 2014 and
Attestation Statement as well as authorize the necessary budget amendments to reflect
estimated funding for the CY14 Older Americans Act Programs (Net Fiscal Impact$778,737)
Meeting Date: 12/10/2013
Prepared By
Name: RoyerAshley
Title: VALUE MISSING
11/8/2013 10:09:19 AM
Approved By
Name: SonntagKristi
Date: 11/13/2013 4:08:08 PM
Name: Bendisa Marku
Title: Operations Analyst,Wastewater
Date: 11/14/2013 2:47:41 PM
Name:DeSearJacquelyn
Title: Accountant,Housing,Human&Veteran Services
Date: 11/14/2013 2:47:52 PM
Name: GrantKimberley
Title: Interim Director
Date: 11/14/2013 2:48:02 PM
Name:AlonsoHailey
Title: Operations Analyst,Public Service Division
Date: 11/15/2013 9:24:17 AM
Name: MagonGeoffrey
Title: Grants Coordinator
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12/10/2013 16.D.9.
Date: 11/15/2013 1:14:03 PM
Name: CarneliSteve
Title: Purchasing/General Services Director
Date: 11/18/2013 4:10:28 PM
Name: BelpedioJennifer
Title: Assistant County Attorney,County Attorney
Date: 11/19/2013 1:57:04 PM
Name: RobinsonErica
Date: 11/21/2013 2:13:55 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 11/22/2013 10:10:44 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 11/25/2013 2:31:16 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 11/25/2013 6:01:35 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 11/26/2013 2:09:51 PM
Name: OchsLeo
Title: County Manager
Date: 11/26/2013 4:58:39 PM
Agok
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Amendment 005 OAA 203.13.005
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC.
STANDARD CONTRACT
OLDER AMERICANS ACT PROGRAM TITLE III
Collier County Board of Commissioners
This AMENDMENT,entered into on November 4, 2013 by and between the Area Agency on 'ging for
Southwest Florida.. Inc.,hereinafter referred to as the"Agency,"and Collier County Board of County
Commissioners,hereinafter referred to as the"Contractor,"collectivelysratdasthe"Parties'whichamendsco ntract
OAA 203.13
RECITALS:
WHEREAS, on February 5, 2013,the parties entered into the Standard Contract for the Older
American's Act Program Title III for social services to be provided to Collier County's frail and elderly
seniors (hereinafter referred to as "Contract"); and
WHEREAS, on April 11, 2013,the parties entered into a First Amendment to the Contract; and
WHEREAS, on August 8, 2013,the parties entered into a Second Amendment to the Contract; and
WHEREAS, on July 22, 2013,the parties entered into a Third Amendment to the Contract; and
WHEREAS,on October 3, 2013,the parties entered into a Fourth Amendment to the Contract; and
WHEREAS, Section 3 of the Contract provides that the agreement is to expire on December 31, 2013;
and
WHEREAS,the funding source for a successor agreement for senior services is not yet available to
the Agenda from the Florida Department of Elder Affairs;
WHEREAS,the Parties are satisfied with the arrangement that they currently enjoy under the
Contract so that both parties wish to extend the Contract to February 28,2014 while they await
notification of funding of a successor contract.
NOW,THEREFORE,in consideration of the foregoing Recitals,and other good and valuable consideration,
the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree as follows:
1. The foregoing Recitals are true and correct and are incorporated by reference herein.
2. Both parties agree to extend the contract to February 28, 2014.
3. All other provisions of the Contract are to remain in effect and are to be performed at the level
specified in the agreement.
1
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Amendment 005 OAA 203.13.005
IN WITNESS WHEREOF,the parties hereto have caused this Amendment to be executed by their
officials there unto duly authorized.
Collier County Board of County Area Agency on Aging for Southwest
Contractor: Commissioners Florida,Inc
SIGNED BY: SIGNED BY:
NAME: Georgia A. Hiller,Esq. NAME: Ronald Lucchino, PhD
TITLE:Chairwoman TITLE: Board President
DATE: December 10,2013
DATE:
Federal Tax ID: 59-6000588
Fiscal Year Ending Date: 09/30
Approved as to form and legality
ATTEST:
DWIGHT E. BROCK, Clerk 4*5y Assistant Attorney
By.
1%\"1 "3
2
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Attestation Statement
Agreement/Contract Number: OAA 203.13
Amendment Number:
1, Georgia A.Hiller.Esq ,attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida dba as Senior Choices of Southwest Florida and
Collier County Board of Commissioners
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content.
December 10,2013
Signature of Recipient/Contractor representative Date
Approved as to form and legality
E W* County orney
, BROOK, C Assistant ty
g , `■ r) IL)
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