Agenda 11/12/2013 Item #16E 5n
11/12/2013 16.E.5.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff - approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC - approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover the period of September 18, 2013
to October 17, 2013.
FISCAL IMPACT: The total for 8 changes to contracts is a deductive $51.608.72. The total for
3 changes to work orders is $10,173.05.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department
Packet Page -2591-
11/12/2013 16.E.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.5.
Item Summary: Recommendation to accept reports and ratify staff - approved change
orders and changes to work orders.
Meeting Date: 11/12/2013
Prepared By
Name: DeLeonDiana
Title: Contracts Technician, Purchasing
10/21/2013 3:46:20 PM
Submitted by
Title: Contracts Technician, Purchasing
Name: DeLeonDiana
10/21/2013 3:46:22 PM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 10/21/2013 3:56:22 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 10/21/2013 4:40:09 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 10/22/2013 5:53:35 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Manag
Date: 10/23/2013 10:31:18 AM
Name: KlatzkowJeff
Packet Page -2592-
Title: County Attorney
Date: 10/23/2013 2:37:16 PM
Name: OchsLeo
Title: County Manager
Date: 11/2/2013 9:48:12 AM
Packet Page -2593-
11/12/2013 16.E.5.
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Page -2596-
11/12/2013 16.E.5.
Carer Comity
Aividra * Smiaw [7ivis m
Contract Change. Request
11/12/2013 16.E.�
Purchasing Department
Change Modification Farm
❑ Work Order Modification
Contract #:
Change #. 2
POlWork Order #:
Project Name: Traffic Signal Upgrade
12 -5929
September 30, 2013
4500140974
Pine Ridge Rd at Pine Ridge Crossing
Project #:
Project Manager.
Department:
Contractor/Firm Name:
N/A
John W. Miller
-Traffic Operations
TransCore'ITS, LLC
Original ContractlWork Order Amoy - -$ 32� 1C��3�. ,1'11� 12 -lid t_ Original BCC Approval Date; Agenda hei
... _ .
Current BCC Approved Amount 1 "°329_�=.03.31 =2 1 Last BCC Approval Date; Agenda tem #
. . .....
Current Contract/vllork Order Amoy - $.'.:.321% 9130/2013 SAP Contract Expiration. Date (Master)
Dollar Amount of this Change 4:36% Total'Change:from Original Amount
Revised Contract/Work Order Total $343,336.77 4.36% Change from Current BCC Approved Arr
Cumulative Changes $14;330.74 4.36% Change from Gurrent Amount
Completion Date, Description of Task(sj ; Change, and <iRatiorraie for fhe.Cttange
Original completion date:
Last approved completion date:
Revised completion date '(includes this
September 6, 2013
September 30, 2013
change): December 12,`2013
Number of days-added,: There
Each step on the:.contractmodification checklist form has been reviewed prior to me
will be no days added. This work
submitting for approval. JWM (this box must be initialed by Project Manager)
was suspended 6127/2013 and a
start work letter w7ll provided
919/2013 which revises the
completion date to 1211212013.
LJ Add new task(s)
I E3 Change tasks)
0 Delete task(s)
Other (specify):
I. Provide a detailed and spec' rf -ic explanation -ofthe requested change(s) to the task(s) andlor the additional
days added: There are no requested changes to the tasks and no additional days have been added under this Change -
Order #Z When the Design Plans were done., a SUE investigation was included with the design contract However,
due to the location of a 72' storm sewer that was located under the curb and .gutter and sidewalk, the storm sewer was
not located on the plans. When the contractor (TransCore ITS, LLC) attempted to . construct a s' diameter foundation for
the mast arm assembly on June 27, 2013, it was found that there was only two inches between the 72" storm sewer and
16" plastic water main. Due to such limited space.to drill the 1B' deep drill shaft (in rock), the contractor and the county
determined that work must be suspended until such time that a=new 4° diameter drill shaft and cage could be designed
so that the contractor could safely drill the shaft. That shaft has now been- designed and the contractor will attempt to
resume work on September 9, 2013.
2. Provide detailed rationale for the requested change: On June 27,:2013 at 3:00 PM the drilled shaft installation
work on the northwest comer of Pine Ridge Rd. and Pine Ridge Crossing Shopping Centerwas suspended due to
conflicts with underground utilities. The concrete foundation has been -redesigned to eliminate the utility conflict and
construction is ready to resume.
3. Provide explanation why change was not anticipated in original scope of work: The Subsurface Utility
Engineering (SUE) performed for the designed 5 ft. diameter foundation did not detect the existing 72 inch diameter
storm sewer due to the horizontal location and depth of the sewer and was therefore not included. on the design plans.
4.- Describe the impact if this change is not Processed: If the change is not processed the Traffic Signal Upgrade
project will not be completed.
Revised 516. 121
11/12/2013 16.E.5.
TWO of Change/ Modification
1. Planned./ Elective 2. Unforeseen 3. Quantity or price adjustment
conditions/circumstance
4. Correction of errors 5. Value added 6. Schedule adjustment
Chang .Requested By''
Contractor /Consultant Owner
Using Department
Design Professional Regulatory Agency (specify): Other s ec'
Purchasinq Professional c ted in Ne obation- of Change /Mad catron: Yes No
Prepared by: L
3 W.
Approved .By:
Anthony N.
Accepted by:
A
Approved b y
az
r'
Approved by: to
Ida Cun
l.-4
Date: R - 161 - --2-0 f �.
_ Date: 9-1( - I
Epfi'neer of Traffic Operations
Date.: -- �e•
I sportation Engineering
Date:
f
r
Date `�
+Caner CORMY
Adrrtrtisbattva S>rrvio> Ct�n
r�urilasing
171 Cnntraet r`hnnno Rona ioc4
--F
11/12/2013 16.E.5.
Purchasing Department
Change Modification Form
71 %AJnrlr nrA-,
Contract #:12-5974R
Mod #: 1
POIWork Order #:
Project Name: Concrete; Road, Sidewalk,
Current BCC Approved Amount
$ 1,400,000.00
06/11/13; 11.0
Curb and Floor Installation and Repairs
Project #:
tj 1
Project Manager:
Department:
Contractor /Firm Name: Bonness, Inc.
Dollar Amount of this Change
Travis Gossard
Road and Bridge
Change from Original Amount
Original Contract/Work Order Amount
$ 1,400,000.00
06/11/13; 11.0
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ 1,400,000.00
06/11/13; 11.0
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 1,400,000.00
Purchasing Professional Participated in Negotiation of Change / Modification: L
insurance certificate(s) from SAP
Dollar Amount of this Change
$0.00
0.00%
Change from Original Amount
Revised New Contract/Work Order Total
$1,400,000.OD
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date:
Revised completion date (includes this
completion date:
change):
Number of days added (if
Explain why additional days are needed (detailed/specific):
extension, must attach current
Purchasing Professional Participated in Negotiation of Change / Modification: L
insurance certificate(s) from SAP
El No
or obtain from vendor):
Add new task(s)
Change task(s)
Delete task(s)
Other (specify):
Name and Title /
A✓1`5
r
Clairification of Ian ua e
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
This is a replacement of original contract language that now clearly specifies that any County Department can utilize this
contract and clearly outlines how departments, other than Road and Bridge, can obtain quotes /services under this contract.
2. Provide detailed rationale for the requested change:
The Road and Bridge Department has knowledge and experience to effectively use this contract with Iitbe assistance from
the contractor. Any other department will need to utilize the expertise of the contractor in order to receive accurate quotes.
3. Provide explanation why change was not anticipated in original scope of work:
It was understood that all requests for services under this contract would be routed through the Road and Bridge
Department. This is not the case.
4. Describe the impact if this change is not processed:
Departments such as Facilities and Parks will not be able to obtain services under this contract.
Type of Change / Modification
1. Planned /Elective
2. Unforeseen conditions /circumstance 3. Quantity or price adjustment
4. Correction of errors
b. Value added I LJ 6. Schedule adjustment
Change Requested By
El Contractor /Consultant AMOwner
=Using
De artment
77-Design Professional I
Ll Regulatory Agency (specify):
Other (s eci :
Purchasing Professional Participated in Negotiation of Change / Modification: L
Yes
El No
Approved by: !
Date:
Name and Title /
A✓1`5
r
Reviewed by: '4314.1 o� -7�j, /
Date:
/3
Purchasing Professional's Name:
Revised: 2121/11
1
Packet Page -2599-
11/12/2013 16. E.5. �
EXHIBIT B-1 Contract Amendment #1
Contract # 12 -5974R "Concrete: Road, Sidewalk, Curb and Floor Install and Repairs"
This amendment, dated , 2013 to the referenced agreement shall be by and between the parties
to the original Agreement, onness, Inc. (to be referred to as "Contractor') and Collier County, Florida,
(to be referred to as "County"),
Statement of Understanding
RE: Contract # Contract # 12 -5974R "Concrete: Road, Sidewalk, Curb and Floor Install and
Repairs"
In order to continue services for the original Contract document referenced above, the Contractor agrees
to amend paragraphs 2 and 3 of Section 2 Statement of Work as follows:
Delete existing paragraphs 2 and 3 in their entirety and replace with the following language:
Although the primary user of this Contract is the Road and Bridge Drnart<nent any County DggFtn=t
may use this contract provided sufficient funds are included in its budget. The ymeess for obtaining
services under this Contract is as follows:
Prior _to the start of each individual,iob or rg_-W of jobs the user department shall provide a description
of work to be performed to the Primary Contractor The Primary Contractor shall have five (5) business
days to respond that they are willing and able to complete the job(s) in the required time frame The user
department will then issue a Notice to Proceed. provided that there has been a Purchase Order established
for the work.
If the Primary Contractor cannot gmAde requested services within the timeframe specified hX the user
department then the Secondary Contractor will then be contacted The procedure for obtaining services
is the same.
Change Exhibit A Scope of Work page 20 "Beginning Work" as follows:
Beginning Work: The Contactor shall notify the Supervisor of Road Maintenance Contracts and
Projects not less than five (5) days in advance of the planned start day of work. Upon the receipt of such
notice, the Supervisor of Road Maintenance Contracts and Projects may give the Contractor Notice to
Proceed and may designate the point or points to start the work. In the Notice to Proceed, the Supervisor
of Road Maintenance Contracts and Projects may waive the five (5) day advance notice and authorize the
Contractor to begin immediately. The Contractor shall notify the Supervisor of Road Maintenance
Contracts and Projects in writing at least two (2) days in advance of the starting date of important
features of the work The Contractor will not commence work
until after the Supervisor of Road Maintenance Contracts and Projects has "issued
a Notice to Proceed.
Words that have been deleted are she& 6m words underlined have been added.
All other terms and conditions of the agreement shall remain in force.
Packet Page -2600-
11/12/2013 16. E.5. >
IN wnNES8 WHEREOF, the Contractor and the County have moh, respectively, by an authorized
parson or agent, hereunder set their hands and seals on the dat(s) indicated below.
CONTRACTOR:
Bonneas, Inc.
i
Approved as to form and
fty:
c_
A�eounty Attorney
Accepted: q �— , 2013
•'5411
BOARD OF COUNTY COMMISSIONERS
OF COLLIER C , FLORIDA
By.
J�anne Mar wicz
in Pu1'chasmg/ � � � s
Packet Page -2601-
Copier Cry
Adrnnistr tive Services Divisian
Pur-,hasng
® Contract Ch
Contract #:12 -ss74R Mod#: 1
Project #: Project Manager:
Travis Gossard
Original Contract/Work Order Amount
Current BCC Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total
Cumulative Chanaes
11/12/2013 16.E.5.
Purchasing Department
Change Modification Form
❑ Work Order Modification
PO/Work Order M Project Name: Concrete, Road, Sidewalk,
Curb and Floor Installation and Repairs
Department: Contractor /Firm Name:
Road and Bride BQ Concrete, LLC
$1,400,000.00 06111/13; 11.0 Original BCC Approval Date; Agenda Item #
$1,400,000.00 06/11/13; 11.0 Last BCC Approval Date; Agenda Item #
$1,400,000.00
$0.00
0.00%
Change from Original Amount
Change from Current BCC Approved
Change from Current Amount
$1,400,000.00
0.00%
$0.00
0.00%
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
completion date:
Number of days added (if
extension, must attach current
insurance certificate(s) from SAP
or obtain from vendor):
Add new task(s) Cr
Last approved completion at Revised completion date
change):
Explain why additional days are needed (detailed /specific):
task(s) I Delete task(s) Other (specify):
Clairif f f I
this
Ica Ion o anyuaye
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
This is a replacement of original contract language that now clearly specifies that any County Department can utilize this
contract and clearly outlines how departments, other than Road and Bridge, can obtain quotes /services under this contract.
2. Provide detailed rationale for the requested change:
The Road and Bridge Department has knowledge and experience to effectively use this contract with little assistance from
the contractor. Any other department will need to utilize the expertise of the contractor in order to receive accurate quotes.
3. Provide explanation why change was not anticipated in original scope of work:
It was understood that all requests for services under this contract would be routed through the Road and Bridge
Department. This is not the case.
4. Describe the impact if this change is not processed:
Departments such as Facilities and Parks will not be able to obtain services under this contract.
Type of Change / Modification
LJ 1. Planned / Elective 2. Unforeseen conditions /circumstance ❑ 3. Quantity or Price adiustment
® 4. Correction of errors 5. Value added LJ 6. Schedule adiustment
Revised: 2121/11
1
Packet Page -2602-
11/12/2013 16.E.5.1
EXMrr B-1 Contract Amendment #1
Contract # 12 -5974R "Concrete: Road, Sidewalk, Curb and Floor Install and Repairs"
This amendment, dated �� , 2013 to the referenced agreement shall be by and between the parties
to the original Agreement, BQ Concrete, LLC. (to be referred to as "Contractor ") and Collier County,
Florida, (to be referred to as "County").
Statement of Understanding
RE: Contract # Contract # 12 -5974R "Concrete: Road, Sidewalk, Curb and Floor Install and
Repairs"
In order to continue services for the original Contract document referenced above, the Contractor agrees
to amend paragraphs 2 and 3 of Section 2 Statement of Work as follows:
Delete existing paragraphs 2 and 3 in their entirety and replace with the following language:
Although the primary user of this Contract is the Road and Bridge Department, any County Department
may use this contract provided sufficient funds are included in its budget The process for obtaining
services under this Contract is as follows:
Prior to the start of each individual iob or ProgR of Jobs, the user department shall provide a description
of work to be performed to the Primary Contractor. The Primary Contractor shall have five (5) business
days to respond that they are willing and able to complete the Job(s) in the required time frame The user
department will then issue a Notice to Proceed provided that there has been a Purchase Order established
for the work.
If the Primary Contractor cannot provide requested services within the timeframe specified by the user
department then the Secondary Contractor will then be contacted The procedure for obtaining services
is the same.
Change Exhibit A Scope of Work page 20 "Beginning Work" as follows:
Beginning Work: The Contactor shall notify the Supervisor of Road Maintenance Contracts and
Projects not less than five (5) days in advance of the planned start day of work. Upon the receipt of such.
notice, the Supervisor of Road Maintenance Contracts and Projects may give the Contractor Notice to
Proceed and may designate the point or points to start the work. In the Notice to Proceed, the Supervisor
of Road Maintenance Contracts and Projects may waive the five (5) day advance notice and authorize the
Contractor to begin immediately. The Contractor shall notify the Supervisor of Road Maintenance
Contracts and Projects in writing at least two (2) days in advance of the starting date of important
features of the work. , The Contractor will not commence work
until after the Supervisor of Road Maintenance Contracts and Projects has issued the Pwehase Qfder- and
.j Notice to Proceed.
Words that have been deleted are stsaekthA;a , words underlined have been added.
All other terms and conditions of the agreement shall remain in force.
Packet Page -2603-
- 11/12/2013 16.E.5.
IN VI?rMSS WHEREOF, the Contractor and the County have each, resPectiveiy, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
2013
CONTRACTOR:
BQ Concrete, LLC
OWTWER:
Approved as to farm and
LV
Awistr County Attarney
Packet Page -2604-
comey
Adrnlrtieirr use Services r0hfWm
°sing
4co,ntract Change Request
11/12/2013 16.E.5.'
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #:
Mod#: nine
PO/Work Order #: 45 -88581
Project Name: Collier Interactive Growth
-
$ 319,000.00
2124tpq
Model CIGM
Project #:
Project Manager: Mike
Department: Planning and
Contractor/Firm Name: Van Buskirk,
Dollar Amount of this Change
Bosi
Zoning
Ryffel and Associates, Inc.
Original ContractlWork Order Amount
$ 200,000.00
9 -26- 2006, 15A2
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ 319,000.00
2124tpq
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 319.000.00
igllo A
insurance certificate(s) from SIRE
Dollar Amount of this Change
$0.00
59.50%
Total Change from Original Amount
Revised Contract/Work Order Total
$319,000.00
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$119,000.00
0.00%
Change from Current Amount
Completion. Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
Last approved completion date: 9-30-
Revised completion date (includes this
completion date: 3-31-2008
2013
change): 9 -30 -2014
Number of days added (if
Explain why additional days are needed (detailed /specific):
extension, must attach current
insurance certificate(s) from SIRE
To allow for the consultant of the Collier Inter- Active Growth Model to provide the
or obtain from vendor): 365
annual update of the CIGM and to continue to work with the Horizon Oversight
Committee.
Add new task(s)
F1 Change task(s)
LJ Delete task(s)
Other (specify):
1. Provide a detailed and specffic explanation of the requested change(s) to the task(s):
A ow the CIGM to be updated with all CO activity from 4 -1 -2012 to 3 -31 -2013
2. Provide detailed rationale for the requested change: Allow for the annual updating of the model to keep the base as
current as possible and improve the confidence within the model's projections
3. Provide explanation why change was not anticipated in original scope of work: Annual updating not included as
part of the original scope and contract
4. Describe the impact If this change is not processed: The CIGM baseline from which the projections are derived
would become outdated and compromise the accuracy of the modeling.
Type of Change / Modification
1. Planned / Elective
F1 2. Unforeseen conditions /circumstance
3. Quantity or price adjustment
4. Correction of error (s)
5. Value added
I LJ 6. Schedule adjustment
Revised: 7127111
1
Packet Page -2605-
'I of /47 /7n o1 4 of C a
I IiIGlGV IJ IV.L
Approved by: Date:9 -26 -2013
Name and Title: W— osi, Plan r)' g Dir r
Reviewed by: Date:
P5-u-rc hasing P fe ional's Name:
Revised: 7127111
2
Packet Page -2606-
lie? ty
Adminwatve Services Divison
Purchasing
® Contract Change Request
11/12/2013 16.E.5.)
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract 14 -5772
Mod#: 3
PO/Work Order#:
Project Name: Beach Renounshment
submitting for approvaLjP'1 (this box must be initialed by Project Manager)
Add new task(s) I Change task(s)
45- 136975
Proiect Design County Wide
Project #: 195-
Project Manager: Gary
Department: Natural
ContractorlFirm Name: Coastal
80096
McAI in
( Resources/CZM
Planning & Engineering, Inc.
Original ContractUork Order Amount
Current 8CC Approved Amount
'Current ContractANork Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total
$ 846,554.00 6126112:11C Original BCC Approval Date; Agenda Item #
$ 848,554.00 _ Last BCC Approval Date; Agenda Item #
$ 848.554.00 �-
555.00 -8.31% Total Change from Original Amount
999.00 -8.31% Change from Current BCC Approved Amount
555.00} -8.31 % Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed ;,R` Last approved completion date: Revised completion date (includes this
I completion date: c) -r few 11/1/2013 . ' change): 7/2912014
j Number of days added : 270 Each step on the contrac modification checklist form has been reviewed prior to me
submitting for approvaLjP'1 (this box must be initialed by Project Manager)
Add new task(s) I Change task(s)
Delete task(s) Z Other (specify): Time Extension
14 Provide a detailed and speck explanation of the requested change(s) to the task(s): This is a no -cost change
order request to incorporate during construction and other services into the contract and identify the tasks no longer �{
needed to support the project. Some of these are continuations of existing authorizations. The scope of work covers
engineering services during construction, monitoring tasks and this year's Local Government Funding Request. The j
I construction services are designed to support the County's lead in managing and inspecting the renourishment project
using an upland sand source. The engineering services required during construction include weekly site visits, updating
the construction cross - sections based on the latest survey, monitoring the contractor's daily reports, a final site visit,
verification of pay quantities using surveys and the tonnage of sand delivered records, and preparation of a post -
construction report and certification.
2. Provide detailed rationale for the requested change: The timing and scope of the renourishment project has
changed since the original contact was approved last year. There is a need to modify the contract with appropriated
reductions, additions and modifications to meet current needs and bring the project through construction. The change
order identifies over $70,000 no longer needed in the original contract amount.
i
3. Provide explanation why change was not anticipated in original scope of work: The renourishment project
proposed for Collier County has been in a continuous state of flux since the original contract was develop. This change
order is formulated to support the final project scope and timing based on the final permits and the results of recent
bidding.
i
4. Describe the impact N this change is not processed: The changes are needed to complete permit requirements,
i provide for engineer of record services during construction to complement the County inspection team and update plans
to support the selected constructed method and fill distribution.
Type of Change / Modification
-:4
❑ 1. Planned / Elective F 12. Unforeseen conditions /circumstance 3. Quantity or price adjustment
4. Correction of error(s) I 1 15. Value added I &A 6. Schedule adiustment
Professional
Change Requested By
Packet Page -2607-
u
Revised: 4/6111
1
All
Name and Title: Gary ii V.E., S6ctioaV*ager
Reviewed by:
~
11/12/2013 16.E.6.
______
Packet Page -2608-
er County
Adtri� tJivision
Purchasing
Contract Change Request
11/12/2013 16.E.5.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 12-
Change #: 1
PO/Work Order #:
Project Name: Immokalee South Park
5982
Current BCC Approved Amount
4500142762
Community Center
Project #: 80085
Project Manager:
Department: Facilities
Contractor /Firm Name: Compass
"- 1;073;995.00
Robert Fuentes
Management
Construction, Inc.
Original Contract /Work Order Amount
$
1:1073;995:00.
12 -12 -12.11 B
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
":1,073 ;995 DO.
12A2.421 ;1:1:13
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ <
"- 1;073;995.00
12/19/2013
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$ ..
' 4,615.54:
0.43 %
Total Change from Original Amount
Revised Contract/Work Order Total
$
1,078,610.54
0.43%
Change from Current BCC Approved Amount
Cumulative Changes
$
4,615.541
0.43%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date:
Last approved completion date:
Revised completion date (includes this
12 -19 -2013
12 -19 -2013
change): 12 -19 -2013
Number of days added: 0
Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
Add new task(s)
I
Change task(s) 70_5elete
task(s)
0 Other (specify):
1. Provide a detailed and specific explanation of the requested changes) to the task(s) and/or the additional
days added: WD # 1- during site work it was noted that the last storm drain needed to be at a higher elevation so
water will flow correctly to the swell across the street requiring additional collard to achieve this issue. During the
installation of the new water service the main water line also feeds a Church across School Drive, this need an
additional tap to ensure Church will keep water service. WD #2 on the structural drawing S -102 called for concrete
beams across the mechanical yard for structural integrity for the walls, consulting with Architect and explaining that
in the future A/C units needed to be replace it will be difficult the alternative is to install steel beams that can be
remove for this purpose.
2.: Provide detailed rationale for the requested change: Storm drains must be at correct elevations so water can flow out
of the site, additional water tap was needed so Church will have water during installation of new pipes for the project. Steel
beams were the logical solution for future maintenance of equipment in the mechanical yard.
3. Provide explanation why change was not anticipated in original scope of work: initial site survey did not indicate that
grading was to low on the west side of the property, main water line drawings from Immokalee Water & Sewer Service did
not indicate that the Church tap was not identified correctly, concrete beams will not work on the mechanical yard if
equipment are to be replace on a timely manner in the future.
4. Describe the impact if this change is not processed: rain water will not drain correctly and flooding would accumulate
in the parking areas. Church would have left with no water for a period of two weeks. Replacement of mechanical equipment
would be extremely difficult and time and labor intensive.
Type of Change 1 Modification
1. Planned / Elective
TER 2. Unforeseen conditions /circumstance
ntity or price adjustment
4. Correction of errors
5. Value added
6. Schedule adjustment
Revised: 7/26/13
1
Packet Page -2609-
11/12/2013 16. E.S.
Change Requested By
Contractor /Consultant
11 Owner
Using Department
Desi n Professional
I LI Re ulato Agency (specify):
Others ci :
Purchasing Profess al Pa ici ated in N2g5ption of Change / Modification: XYes D No
mw��i
Approved by:
Date:
Name and e:
Reviewed b V
Date: / G
Procurement'$t ►st's a
n
Packet Page -2610-
Revised: 7126113
colt commly
A&rlin� Serkm D vWon
Purchasing
® Contract Change Request
11/12/2013 16.E.5.'
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: ITB 13 -6986R
Change #: 01 PO/Work Order #:
Project Name:
Revised completion date (includes this
4500143149
Gordon River Greenway Park
Project #: 80065
Project Manager: l Department:
Contractor/Firm Name:
Claude Nesbitt Facilities Management
Manhattan Construction
Original Contract/Work Order Amount
Current BCC Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised Contract/Work Order Total
Cumulative Chanoes
$ % 8,939,010.00 2/26/13;'`1'1 -A
$.. 8,939,010:D0 2/26/13, 11=A
$ 8,939;010.00.
0.00%
=81 939,010.00 0.00%
Original BCC Approval Date; Agenda Item #
Last BCC Approval Date; Agenda Item#
SAP Contract Expiration Date (Master)
Total Change from Original Amount
Change from Current BCC Approved Amount
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date:
Last approved completion date:
Revised completion date (includes this
10/01/2014
10/01/2014
change): 10/01/2014
Number of days added: 0
Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval this box must be initialed by Project Manager)
El Add new tasks Chan a tasks Rename Delete tasks Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days
added: Please rename the allowance called "Relocaton of FPL Transmission Poles on Goodlette- Frank" to "Unanticipated
Site Conditions!
2. Provide detailed rationale for the requested change: The Unsuitable Soils allowance has been depleted, and there are
still costs pending in that allowance category. There are other unanticipated site conditions discovered that do not have an
applicable allowance category. When uncovered, Manhattan must request, and has been given direction, by Work
Directives, to resolve those issues out of the allowances. The existing, specific, allowances are either not sufficiently funded,
or don't apply to some of the issues discovered. Using the allowances as they are established requires approvals. Changing
the name will still have that requirement but will allow timely, approvals for any reasonable proposed response
3. Provide explanation why change was not anticipated in original scope of work: The allowances created were an
estimate using the example of other similar projects. It was impossible to determine exactly what could be an issue, to what
extent, on a property that was so vast and densely vegetated
4. Describe the impact if this change is not processed: Being unable to use the appropriate allowance can delay
approval of work that is needed, thus affecting the schedule, and affects prompt payment of approved work that is complete
Type.of Change / Modification
1. Planned / Elective
2. Unforeseen conditions /circumstance
3. Quanti or rice adjustment
4. Correction of errors
5. Value added
El 6. Schedule adjustment
Change Requested By
Contractor /Consultant I Owner
-Design
Using Department
Professional I Regulatory Agency s eci :
Other(specify):
Purchasing Professional Participated in Negotiation of Change / Modification: Yes EJ No
Approved by:
� .
Date:
Name and Title: ude` s itt, Sen Project Manager
Reviewed by.
Date:
{
Procurement qtr fegisfs Name: Rhonda Cummin s
Revised: 7126/13
1
Packet Page -2611-
Golfier COKKLY
r-�
Admiriwave Services Dmsion
�,urahaung
Contract Change Request
11/12/2013 16.E.5.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 12-
Change #: 7
PO/Work Order #:
Project Name: SRO Wellfield
5964
$ 1,131,450.00
4500141512
Transmission Main Repair Stage II
Project #: 70030
Project Manager:Alicia
Department: PPMD
Contractor /Firm Name: Southwest Utility
Dollar Amount of this Change
Abbott
0.00%
S stems, Inc.
Original Contract /Work Order Amount
$ 1,131,450.00
10- 23 -12, 11 H
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ 1,131,450.00
6. Schedule adjustment
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 1,131,450.00
submitting for approval this box must be initialed by Project Manager)
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$0.00
0.00%
Total Change from Original Amount
Revised Contract /Work Order Total
$1,131,450.0'
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$0.00
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date: July 1,
Last approved completion date:
Revised completion date (includes this change):
2013
November 9, 2013
6. Schedule adjustment
Number of days added :0
Each step on the contract modification checklist form has been reviewed prior to me
® Yes ❑ No
submitting for approval this box must be initialed by Project Manager)
Add new asks)
Change task(s)
Delete task(s)
Other (specify): Reconciliation of
contract funds.
1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional
days added: The requested reconcile the funds requested for additional work, and reallocate the remaining contract funds
to item 11, Contract allowance funds.
2. Provide detailed rationale for the requested change: The additional Work that was authorized through work
directives was due to the discovery of pipe runs with improper bedding, removal of rock to obtain the proper pipe clearance,
and relocation of fittings to accommodate unknown field conditions. The work resulting for the work directives will reduce the
risk of future failures, and maintain quality of service.
3. Provide explanation why change was not anticipated in original scope of work: The extent of the changes
could not be quantified until a video inspection was performed and the pipe uncovered.
4. Describe the impact if this change is not processed: If this change is not processed the contract will be closed and
the contractor will not be able to complete the remainder of the work, achieve close out of the project, and re- commission the
welifield. This wellfield is critical as it supplies raw water to the SCRWTP reverse osmosis system.
Type of Change / Modification
❑ 1. Planned / Elective
2. Unforeseen
conditions /circumstance
® 3. Quantity or price adjustment
4. Correction of errors
E] 5. Value added
6. Schedule adjustment
Change Requested By
Contractor /Consultant
Owner
Using Department
EJ Design Professional
I El Regulatory Agency (specify):
❑ Other(specify):
Purchasing Professional Participated in Negotiation of Change / Modification:
® Yes ❑ No
Approved by: �� I Date: ld/ 7 /W);
Name and Title:
Reviewed by.
Procurement
ist's Name:
k euc�'_
tL
Revised 5.16. 12
Packet Page -2612-
Date. 1 U__ 14-A — 1
C4
A&T inistlatnre SeNjms division
Purchasing
❑ Contract Change Request
11/12/2013 16.E.5.
Purchasing Department
Change Modification Form
/Work 'Order Modification
Contract #: 09-
Change #: One
PO/Work Order M
Project Name: Vanderbilt Beach MSTU-
528J�-C1
;iJfR #fib
4500143122
FP &L Underground Conversion
Current Contract/Work Order Amount
$ ; 93,2 4 i3t1'
3/82014
Completion of Phase I
Project M NA
Project Manager: Harry
Department: ATM
Contractor /Firm Name: Hole Montes
Revised Contract/Work Order Total
Sells
$r99%
Change from Current BCC Approved Amount
Original ContractlWork Order Amount
$ ' ':93 2T4:D0
3f9l1 "D ,IOC
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
;iJfR #fib
_
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ ; 93,2 4 i3t1'
3/82014
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
completion date.
0.00°o
Total Change from Original Amount
Revised Contract/Work Order Total
$ 93,274.00
$r99%
Change from Current BCC Approved Amount
Cumulative Changes
$ 0.00
0 0004,
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Ghange
Original completion date:
September 30, 2013
Last approved completion date:
September 30, 2013
Revised completion date (includes this
change): December 27, 2013
Number of days added: 48'm,
Each step on the contract modification checklist form has been reviewed prior to me
Other s eci :
submitting for approval HES (this box must be initialed by Project Manager)
Add new task(s) Change task(s)
Delete task(s)
Other (specify): Change
completion date.
1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days
added: This change adds 88 days to the original completion date.
2. Provide detailed rationale for the requested change: Hole Montes is an observer and overseer for the entire project
which consists of several contracts, each one needed the prior contract to complete to allow starting of that one. Minor
accumulated delays between contracts resulted in an overall delay in the project finish.
3. Provide explanation why change was not anticipated in original scope of work: It is very difficult to anticipate minor
delays between contracts and how they affect the overall project when accumulated.
4. What if this change is not processed: Hole Montes ensures that the construction is done safely and to contract
specifications. If this change is not processed, it is possible that some work would not be accepted and or be done unsafely.
Type of Change / Modification
.
1. Planned / Elective 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment
4. Correction of errors 5. Value added Z 6, Schedule adjustment
_ Change Requested By
Contractor /Consultant
Owner
Usino Department
LJ Design Professional
Regulatory Agen (specify):
Other s eci :
Purchasing Professional Participated in Negotiation of Change / Modification: LJ Yes LQ No
Approved by: _
Date:
Name an it E. Se Proj Manager
Review d by
Procureme �Jtategis ' a e: honda'Cummmgs
Revised: 7126/13
1
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cofter C'(14"y
Administrative SeMc=0hAion
Pumbasing
❑ Contract Change Request
11/12/2013 16.E.5.
Purchasing Department
Change Modification Form
ER Work Order Modification
Contract #: 12-
Mod#: 01
PO/Work Order #-.
Project Name: Immokalee Main Street
5864
4500144146
Improvements: Median Separators
Project #:
Project Manager
Department: Immokalee
Contractor /Firm Name: Bonness, Inc.
499944,"46 P /A
Bradley Muckel
CRA
Total Change from Original Amount
I
Original Contract/Work Order Amount
-I. Planned Elective
2. Unforeseen conditions/circumstance7D 3. Quantity or price adjustment
Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
ct,130
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
-.73' L 5
8.71%
Total Change from Original Amount
Revised Contract/Work Order Total
$126,965.20
#DIV/01
Change from Current BCC Approved Amount
Cumulative Changes
$10,173.051
8.71%
Change from Current Amount
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
Remove four existing median street lights that fall in the path of the proposed curb reconfiguration.
2. Provide detailed rationale for the requested change:
The MSTU, Engineer of Record and FDOT all agree that removing these decorative street lights is the best option in order to
avoid the poles being located too close to travel lanes.
3. Provide explanation why change was not anticipated in original scope of work: The IVISTU PM, FDOT and the
Engineer did not reafte the problem prior to bidding.
4. Describe the impact if this change is not processed: The light poles would be in the new curb, far too close to
the travel lanes on SIR 29. FDOT would not approve this situation. Therefore, we would fail our final FDOT construction
inspection.
, "
ypqp`f,q0,an9e 11 Mod-. I ii ca, il on
lwl b,
-I. Planned Elective
2. Unforeseen conditions/circumstance7D 3. Quantity or price adjustment
L] 4. Correction of error(s)
I L 5. Value added I LJ 6. Schedule adjustment
<:Chartge Requested. By
Contractor/Consultant Owner T Using Department
LTDesign Professional Regulatory Agency (specify): FDOT I F1 Other (specify):
I Pt irnhasino Professional Participated in Necotiation of Chanae / Modification: R Yes No
Revised: 7127/11
1
Packet Page -2614-
Approved by: -- Date:
Name and Title: dley MU", Interi/ra, Director — Immokalee CRA
Reviewed j Date: P
Procurement S tegist's Name: Rhonda Cumings
Revised. 7127/11
2
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