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Agenda 11/12/2013 Item #16A 8r` 11/12/2013 16.A.8. EXECUTIVE SUMMARY Recommendation to approve Agreement No. 4600002940 with the South Florida Water Management District in the amount not to exceed $75,000 for the continued collection of ground water quality samples in Collier County. OBJECTIVE: To enter into this agreement with the South Florida Water Management District ( SFWMD) to continue a seven year partnership to collect ground water samples in Collier County for up to $75,000. CONSIDERATIONS: This one year agreement provides that the County's Natural Resources Department will monitor 45 ground water sites semiannually. This monitoring program provides data used in the development of ground water management strategies for the Big Cypress Basin watershed. It's also being used to investigate effects of land use on ground water. Under the terms of this agreement, the SFWMD will provide the County up to $75,000 in FY 2014. FISCAL IMPACT: This Agreement will fund the County up to $75,000. Payments will be received based on completion of the County's required deliverables as specified in the Agreement. The revenue for this Agreement has been recognized in Water Pollution Control Fund 114 by the BCC via the FY 2014 budgeting processes. No further budget action is required. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval. —SRT GROWTH MANAGEMENT IMPACT: The scope of the Agreement complies with and is consistent with the requirements of the Conservation and Coastal Management Element Objective 3.4 and the Natural Groundwater Aquifer Recharge Sub - element Objective 1.3 of the Growth Management Plan relative to ground water quality monitoring. RECOMMENDATION: That the Board of County Commissioners approves the attached Agreement No. 4600002940 and authorize the Chairwoman to sign the Agreement, whereby the South Florida Water Management District will pay the County a total sum not to exceed $75,000 to collect ground water samples within the Big Cypress Basin in Fiscal Year 2014. Prepared By: Rhonda J. Watkins, Principal Environmental Specialist Natural Resources Department Attachments: Agreement No.4600002940 Packet Page -1132- 11/12/2013 16.A.8. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.A.16.A.8. Item Summary: Recommendation to approve Agreement No. 4600002940 with the South Florida Water Management District in the amount not to exceed $75,000 for the continued collection of ground water quality samples in Collier County. Meeting Date: 11/12/2013 Prepared By Name: WatkinsRhonda Title: Environmental Specialist, Principal,Pollution Cont 10/15/2013 3:48:45 PM Submitted by Title: Environmental Specialist, Principal,Pollution Cont Name: WatkinsRhonda 10/15/2013 3:48:46 PM Approved By Name: PuigJudy Title: Operations Analyst, GMD P &R Date: 10/17/2013 5:06:57 PM Name: KovenskyKenneth Title: Management/Budget Analyst, Senior,Operations & Regulatory Management Date: 10/18/2013 12:42:06 PM Name: LorenzWilliam Title: Director - CDES Engineering Services,Comprehensive Date: 10/18/2013 3:23:56 PM Name: MarcellaJeanne Title: Executive Secretary,Transportation Planning Date: 10/22/2013 4:20:46 PM Packet Page -1133- 11/12/2013 16.A.8. Name: TeachScott ^ Title: Deputy County Attorney,County Attorney Date: 10/23/2013 3:43:03 PM Name: OberrathKaren Title: Senior Accountant, Grants Date: 10/25/2013 6:38:50 AM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 10/30/2013 10:52:49 AM Name: KlatzkowJeff Title: County Attorney Date: 10/30/2013 2:10:27 PM Name: GreenwaldRandy Title: Management/Budget Analyst,Office of Management & B Date: 10/31/2013 4:23:35 PM Name: OchsLeo Title: County Manager Date: 11/2/2013 10:30:55 AM n Packet Page -1134- r7 o _ Lo cL Gr) r o. 0 w o~ cr C:1 C.) 11/12/2013 16.A.8. INVOICE REFERENCE NO. SOUTH FLORIDA WATER MANAGEMENT DISTRICT LOCAL GOVERNMENTAL AGREEMENT ►:T" A U T rL M &Tifi1lt IIIZi )F ;IIII It * "ice WLBV 0 SOUTH FLORIDA WATER MANAGEMENT DISTRICT 0 -.J OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA L THIS AGREEMENT is entered into as of the by and between the South Florida Water Management District (DISTRICT) and Collier County (COUNTY). WHEREAS, the DISTRICT is a government entity created by Chapter 373, Florida Statutes; and WHEREAS, the DISTRICT desires to provide financial assistance to the COUNTY to conduct Collection and Analyses of Groundwater Quality Samples; and WHEREAS, the COUNTY warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms and conditions of this AGREEMENT; NOW, THEREFORE, in consideration of the covenants and representations set forth herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 1. The DISTRICT agrees to contribute funds and the COUNTY agrees to perform the work set forth in Exhibit "A" attached hereto and made a part hereof, subject to availability of funds and in accordance with their respective authorities for Collection and Analyses of Groundwater Quality Samples. 2. The period of performance of this AGREEMENT shall commence on October 1, 2013 and shall continue for a period of one (1) year terminating on September 30, 2014. 3. The total DISTRICT contribution shall not exceed the amount of $75,000.00. The DISTRICT shall make payment upon completion and acceptance of the deliverables as described in the Payment and Deliverable Schedule set forth in Exhibit `B ", which is attached hereto and made a part of this AGREEMENT. The DISTRICT's payment is a reimbursement of actual expenditures and therefore is subject to adequate documentation a� Packet Page -1135- 11/12/2013 16.A.8. to support actual expenditures within the not -to- exceed AGREEMENT funding limitation of $75,000.00. In no event shall the DISTRICT be liable for any contribution hereunder in excess of this amount. In the event the COUNTY is providing a cost sharing contribution as provided for in paragraph 5 below, the COUNTY shall provide evidence that its minimum cost share has been met for each invoice submitted. The subject cost share documentation shall be included with each invoice. If the total consideration for this AGREEMENT is subject to multi-year funding allocations, funding for each applicable fiscal year of this AGREEMENT will be subject to Governing Board budgetary appropriation. In the event the DISTRICT does not approve funding for any subsequent fiscal year, this AGREEMENT shall terminate upon expenditure of the current funding, notwithstanding other provisions in this AGREEMENT to the contrary. The DISTRICT will notify the COUNTY in writing after the adoption of the final DISTRICT budget for each subsequent fiscal year if funding is not approved for this AGREEMENT. 4. The COUNTY shall submit semi - annual financial reports to the DISTRICT providing a detailed accounting of all expenditures incurred hereunder throughout the term of this AGREEMENT. The COUNTY shall report and document the amount of funds expended per month during the semi- annual reporting period and the AGREEMENT expenditures to date within the maximum not -to- exceed AGREEMENT funding limitation. S. The COUNTY shall cost share in the total amount of the project in conformity with the laws and regulations governing the County. 6. All work to be performed under this AGREEMENT is set forth in Exhibit "A ", 11—N Statement of Work, which is attached hereto and made a part of this AGREEMENT. The COUNTY shall submit quarterly progress reports detailing the status of work to date for each task. The work specified in Exhibit "A" shall be under the direction of the COUNTY but shall be open to periodic review and inspection by either party. No work set forth in Exhibit "A" shall be performed beyond September 30, 2014 unless authorized through execution of an amendment to cover succeeding periods. 7. The COUNTY is hereby authorized to subcontract with third parties for services awarded as required by Florida Statutes. The COUNTY shall not subcontract, assign or transfer any other work under this AGREEMENT without the prior written consent of the DISTRICT's Project Manager. The COUNTY agrees to be responsible for the fulfillment of all work elements included in any subcontract and agrees to be responsible for the payment of all monies due under any subcontract. It is understood and agreed by the COUNTY that the DISTRICT shall not be liable to any subcontractor for any expenses or liabilities incurred under the subcontract(s). 8. Both the DISTRICT and the COUNTY shall have joint ownership rights to all work items, including but not limited to, all documents, technical reports, research notes, scientific data, computer programs, including the source and object code, which are developed, created or otherwise originated hereunder by the other party, its subcontractor(s), assign(s), agent(s) and/or successor(s) as required by the Exhibit "A ", Statement of Work. Both parties' rights to deliverables received under this AGREEMENT shall include the unrestricted and perpetual right to use, reproduce, ^' modify and distribute such deliverables at no additional cost to the other party. Page 2 of 7, Agreement No. 4600002940 Packet Page -1136- a`� 11/12/2013 16.A.8. 9. The COUNTY, to the extent permitted by law, assumes any and all risks of personal injury, � bodil injury Y and property Y dame a attributable to negligent acts or omissions of the COUNTY and the officers, employees, servants and agents thereof. The COUNTY represents that it is self - funded for Worker's Compensation and liability insurance, covering bodily injury, personal injury and property damage, with such protection being applicable to the COUNTY, its officers and employees while acting within the scope of their employment during performance of under this AGREEMENT. In the event that the COUNTY subcontracts any part or all of the work hereunder to any third party, the COUNTY shall require each and every subcontractor to identify the DISTRICT as an additional insured on all insurance policies as required by the COUNTY. Any contract awarded by the COUNTY shall include a provision whereby the COUNTY's subcontractor agrees to indemnify, pay on behalf, and hold the DISTRICT harmless from all damages arising in connection with the COUNTY's subcontract. 10. The COUNTY and the DISTRICT further agree that nothing contained herein shall be construed or interpreted as (1) denying to either party any remedy or defense available to such party under the laws of the State of Florida; (2) the consent of the State of Florida or its agents and agencies to be sued; or (3) a waiver of sovereign immunity of the State of Florida beyond the waiver provided in Section 768.28, Florida Statutes. 11. The parties to this AGREEMENT are independent entities and are not employees or agents of the other parties. Nothing in this AGREEMENT shall be interpreted to establish any relationship other than that of independent entities, between the DISTRICT, the COUNTY, their employees, agents, subcontractors or assigns, during or after the term of this AGREEMENT. The parties to this AGREEMENT shall not assign, delegate or otherwise transfer their rights and obligations as set forth in this AGREEMENT without the prior written consent of the other parties. Any attempted assignment in violation of this provision shall be void. 12. The parties to this AGREEMENT assure that no person shall be excluded on the grounds of race, color, creed, national origin, handicap, age or sex, from participation in, denied the benefits of, or be otherwise subjected to discrimination in any activity under this AGREEMENT. 13. The COUNTY, its employees, subcontractors or assigns, shall comply with all applicable federal, state and local laws and regulations relating to the performance of this AGREEMENT. The DISTRICT undertakes no duty to ensure such compliance, but will attempt to advise the COUNTY, upon request, as to any such laws of which it has present knowledge. . 14. Either party may terminate this AGREEMENT at any time for convenience upon thirty (30) calendar days prior written notice to the other party. In the event of termination, all funds not expended by the COUNTY for authorized work performed through the termination date shall be returned to the DISTRICT within sixty (60) days of termination. 15. The COUNTY shall allow public access to all project documents and materials in accordance with the provisions of Chapter 119, Florida Statutes. Should the COUNTY assert any exemptions to the requirements of Chapter 119 and related Statutes, the Page 3 of Packet Page -1137- 002940 11/12/2013 16.A.8. burden of establishing such exemption, by way of injunctive or other relief as provided by law, shall be upon the COUNTY. 16. The COUNTY shall maintain records and the DISTRICT shall have inspection and audit rights below. The COUNTY shall similarly require each subcontractor to maintain and allow access to such records for audit purposes: A. Maintenance of Records: The COUNTY shall maintain all financial and non- financial records and reports directly or indirectly related to the negotiation or performance of this AGREEMENT including supporting documentation for any service rates, expenses, research or reports. Such records shall be maintained and made available for inspection for a period of five (5) years from the expiration date of this AGREEMENT. B. Examination of Records: The DISTRICT or designated agent shall have the right to examine in accordance with generally accepted governmental auditing standards all records directly or indirectly related to this AGREEMENT. Such examination may be made only within five (5) years from the expiration date of this AGREEMENT. C. Extended Availabilitv of Records for Legal Disputes: In the event that the DISTRICT should become involved in a legal dispute with a third party arising from performance under this AGREEMENT, the COUNTY shall extend the period of maintenance for all records relating to the AGREEMENT until the final disposition of the legal dispute. All such records shall be made readily available to the DISTRICT. 17. Whenever the DISTRICT's contribution includes state or federal appropriated funds, the COUNTY shall, in addition to the inspection and audit rights set forth in paragraph 16 above, maintain records and similarly require each subcontractor to maintain and allow access to such records in compliance with the requirements of the Florida State Single Audit Act and the Federal Single Audit Act, as follows: A. Maintenance of Records: The DISTRICT shall provide the necessary information to the COUNTY as set forth in Exhibit "C ". The COUNTY shall maintain all financial/non- financial records through: (1) Identification of the state or federal awarding agency, as applicable (2) Project identification information included in the Catalog of State Financial Assistance (CSFA) or the Catalog of Federal Financial Assistance (CFDA), as applicable (3) Audit and accountability requirements for state projects as stated in the Single Audit Act and applicable rules of the Executive Office of Governor, rules of the Chief Financial Officer and rules of the Auditor General and the State Projects Compliance Supplement (4) Audit/accountability requirements for federal projects as imposed by federal laws and regulations (5) Submission of the applicable single audit report to the DISTRICT, as completed per fiscal year �0 Page 4 of Packet Page -1138- 302940 11/12/2013 16.A.8. B. Examination of Records: The DISTRICT or designated agent, the state awarding n agency, the state's Chief Financial Officer and the state's Auditor General and/or federal awarding agency shall have the right to examine the COUNTY's financial and non- financial records to the extent necessary to monitor the COUNTY's use of state or federal financial assistance and to determine whether timely and appropriate corrective actions have been taken with respect to audit findings and recommendations which may include onsite visits and limited scope audits. 18. All notices or other communication regarding this AGREEMENT shall be in writing and forwarded to the attention of the following individuals: South Florida Water Management District Collier County Attn: Max Guerra, Project Manager Telephone No: (239) 263 -7615 X7612 Attn: Sharman Rose, Sr. Contract Specialist 3301 Gun Club Road West Palm Beach, FL 33406 Telephone No. (561) 682 -2167 Fax No. (561) 682 -5624 Email: shrose@sfwmd.gov Attn: Rhonda Watkins Natural Resources Department 2800 North Horseshoe Drive Naples, FL 34104 Telephone No. (239) 252 -2502 Email: RhondsWatkins@colliergov.net 19. Invoices, clearly marked "ORIGINAL", shall be sent to the attention of Accounts Payable at the DISTRICT's address specified below. All invoices shall reference the AGREEMENT and Invoice Reference Numbers specified on page one of this AGREEMENT. In addition, a copy of the invoice shall be sent to the attention of the DISTRICT's Project Manager either at the address specified in paragraph 18 above or via Facsimile (FAX) using the FAX number also specified above. South Florida Water Management District Attention: Accounts Payable P.O. Box 24682 West Palm Beach, Florida 33416 -4682 20. COUNTY recognizes that any representations, statements or negotiations made by DISTRICT staff do not suffice to legally bind DISTRICT in a contractual relationship unless they have been reduced to writing and signed by an authorized DISTRICT representative. This AGREEMENT shall inure to the benefit of and shall be binding upon the parties, their respective assigns, and successors in interest. 21. This AGREEMENT may be amended, extended or renewed only with the written approval of the parties. The DISTRICT shall be responsible for initiating any amendments to this AGREEMENT, if required. 22. This AGREEMENT, and any work performed hereunder, is subject to the Laws of the State of Florida. Nothing in this AGREEMENT will bind any of the parties to perform beyond their respective authority, nor does this AGREEMENT alter the legal rights and remedies which the respective parties would otherwise have, under law or at equity. 23. Should any term or provision of this AGREEMENT be held, to any extent, invalid or unenforceable, as against any person, entity or circumstance during the term hereof; by force Page 5 of 7, Agreement No. 4600002940 Packet Page -1139- 11/12/2013 16.A.8. of any statute, law, or ruling of any forum of competent jurisdiction, such invalidity shall not affect any other term or provision of this AGREEMENT, to the extent that the AGREEMENT shall remain operable, enforceable and in full force and effect to the extent permitted by law. 24. Failures or waivers to insist on strict performance of any covenant, condition, or provision of this AGREEMENT by the parties shall not be deemed a waiver of any of its rights or remedies, nor shall it relieve the other party from performing any subsequent obligations strictly in accordance with the terms of this AGREEMENT. No waiver shall be effective unless in writing and signed by the party against whom enforcement is sought. Such waiver shall be limited to provisions of this AGREEMENT specifically referred to therein and shall not be deemed a waiver of any other provision. No waiver shall constitute a continuing waiver unless the writing states otherwise. 25. Any dispute arising under this AGREEMENT which cannot be readily resolved shall be submitted jointly to the signatories of this AGREEMENT with each party agreeing to seek in good faith to resolve the issue through negotiation or other forms of non - binding alternative dispute resolution mutually acceptable to the parties. A joint decision of the signatories, or their designees, shall be the disposition of such dispute. 26. This AGREEMENT states the entire understanding and agreement between the parties and supersedes any and all written or oral representations, statements, negotiations, or agreements previously existing between the parties with respect to the subject matter of this AGREEMENT. 27. Any inconsistency in this AGREEMENT shall be resolved by giving precedence in the following order: (a) Terms and Conditions outlined in preceding paragraphs 1— 26 (b) Exhibit "A" Statement of Work (c) Exhibit `B" Payment and Deliverable Schedule (d) all other exhibits, attachments and documents specifically incorporated herein by reference Page 6 of Packet Page -1140- 02940 01 n 11/12/2013 16.A.8. IN WITNESS WHEREOF, the parties or their duly authorized representatives hereby execute this AGREEMENT on the date first written above. SFWMD PROCUREMENT APPRO D LIL By: �i.�,'� Date: ATTEST DWIGHT E. BROCK, CLERK BY: SOUTH FLORIDA WATER MANAGEMENT DISTRICT BY ITS GOVERNING BOARD By: Dorothy A. Bradshaw, Procurement Bureau Chief BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Title: Name of Authorized Individual Ap ;7t- -SCOMI-M. gality Tcach, eputy County Attorney Page 7 of packet Page -1141-)02940 01) 11/12/2013 16.A.8. EXHIBIT `°A" STATEMENT OF WORK Collection and Analyses of Groundwater Quality Samples Collier County A. INTRODUCTION/BACKGROUND The natural flow and quality of groundwater is key to the survival of Collier County's water supply. The southwest coast of Florida has experienced the most rapid growth and development of any area in Florida over the past ten years. This growth has been in the form of both agricultural and urban- suburban development. A major concern of this rapid growth is its effect on ground water quality. Long -term, systematic monitoring is a powerful tool used to identify problem areas and provide a clear understanding of baseline conditions. This Agreement between the South Florida Water Management District (District) and Collier County Pollution Control (County) details the collection and analysis of ground water well locations within Collier County. This monitoring program provides data used in the development of groundwater management strategies for the Big Cypress Basin watershed. It's also being used to investigate effects of land use on groundwater. Under the terms of this agreement, the District will provide $75,000 in FY14 which will be matched by the County's share of funds worth $121,000. Funding for each additional option year is subject to board approval of the budget and will be exercised by the District through an executed contract amendment. The fund for FY14 in the amount of $75,000 has been budgeted in the District's FY14 budget. B. OBJECTIVES The primary objectives of this Agreement are to 1) continue to obtain data of acceptable quality to evaluate the water resources within the Big Cypress Basin; 2) partner with a local government to execute a routine regional monitoring effort; and 3) reduce District monitoring and laboratory work loads. C. SCOPE OF WORK The County will collect and analyze groundwater samples from forty -two (42) established stations and three (3) random stations within the Big Cypress Basin's watershed semi - annually. The data for the analysis of the samples listed above will be compiled in an annual report for submittal to the Big Cypress Basin Board of the South Florida Water Management District as scheduled in Exhibit B. Page 1 of 17, Exhibit "A", Agreement 4600002940 Packet Page -1142- _J 11/12/2013 16.A.8. � D. WORK BREAKDOWN STRUCTURE The Work break down structure described below provides the typical sampling, analyzing and reporting tasks to be performed each of the three years of this contract. Task 1: Collection and Analysis of GW Quality samples with Control/Quality Assurance (QA/QC) Requirements The County will collect and analyze groundwater samples from 45 sites in the Big Cypress Basin listed in Table 3 and Map I. Project specific requirements for groundwater sample collections of physical variables, nutrients, major ions, trace metals, and biological parameters, as well as, the methods and minimum detection limits for all laboratory parameters are given in Table 4 All sampling and analytical protocols shall follow the FDEP Quality Assurance Rule 62 -160 Florida Administrative Code (F.A.C.). The County shall follow the FDEP standard operating procedures (SDP's) for sample collection. Any variance shall be approved by FDEP and must be pre- approved in writing by the District Project Manager prior to implementation. The County shall submit a Field Quality Manual (FQM) for District approval within 1 month of contract execution and shall be responsible for following the requirements under F.A.C. 62 -160 (FDEP Quality Assurance Rule). It is required that the FQM shall be kept current with FDEP SOP updates as they occur and the updated FQM shall be submitted to the District for an annual review if there are any changes. All field activities including on -site tests and sample collection shall follow all applicable procedures described in FDEP- SOP - 001/01 (February 1, 2004). Alternate field procedures may be used only after they have been approved according to the requirements of Rules 62- 160.220, and 62- 160.330, F.A.0 and approved by the District Project Manager. The County's laboratory shall be National Environmental Laboratory Accreditation Program (NELAP) accredited (primary or secondary) with the Florida Department of Health (FDOH) under Chapter 64E -1, F.A.C., where such certification is required by Rule 62- 160.300, F.A.C. The laboratory shall be certified for all specific method/analyte combinations that are analyzed for this project. Alternate laboratory methods may be used only after they have been approved according to the requirements of Rules 62- 160.220, and 62- 160.330, F.A.0 and approved by the District Project Manager. An updated NELAP approved Laboratory Quality Manual (LQM) and NELAP certificates shall be submitted to the District within one month of contract execution. Any changes or updates to the Quality Manual must be provided to the District within 1 month of the effective date of the update. The County's laboratory shall notify the District Project Manager immediately if it or its subcontractor loses certification for any parameter(s) analyzed for this contract and work may only be continued at the discretion of the District Project Manager. District QA staff may assess the County's performance as desired. For example, District staff may conduct laboratory and field sampling audits, submit blind and split samples for analysis, and review analytical and field sampling methods. In addition, the County's laboratory shall participate in Round Robin and laboratory performance evaluation and split sampling exercises at Page 2 of 17, Exhibit "A", Agreement 4600002940 Packet Page -1143- L�% 11/12/2013 16.A.8. the District's request. The District may require copies of laboratory bench notes during audits and/or when necessary to evaluate data. When requested, the laboratory shall provide the District with results of all performance evaluation and Round Robin studies in which it participates, as well as audit reports. The District may also ask for MDL studies and QC charts during the duration of the agreement. The laboratory shall not change analytical methodologies without prior written approval from the District. If the laboratory's proposed method is not listed in the approved LQM, they shall provide an FDEP- approved Method Validation package for each method. The minimum quality control requirements for all tests are those that are specified in the County's LQM unless specified as otherwise by the District. The qualification of data will be based on the limits set in the County's LQM and those criteria specified in the following: • Data that are between the MDL and the Practical Quantitative Limit (PQL = 5 x MDL) should be qualified by the County with an (I), • Verify that the method blank recoveries are <MDL. If not, qualify data results with concentrations falling between the PQL and MDL with a (J), • Verify that field quality control samples (i.e. EB, FCEB, etc.) are <MDL. Blanks that do not pass this criterion are confirmed through rework; data for the blank and associated samples that may be affected are flagged. Values are generally considered affected if they are less than ( <) 10 x's the blank value, • Calibration of instruments must be bracketed around expected sample �--. concentrations. The lowest calibration standard must be no more than 2 x MDL. The highest calibration standard must not be at a level that would either be so high as to decrease sensitivity in the analysis or too low that it would necessitate dilution of a large number of samples, • All documentation must be neat, complete and organized so as to allow reconstruction of both collection and analysis in the event of legal proceedings. The County shall provide all data associated with analyses. The District may refuse payment for data that do not meet the County's or District/FDEP quality assurance /quality control criteria. Task 2: Data Transfer Data Format for Deliverables The data shall be submitted to the District in a specific digital format. The County shall evaluate the data in accordance with the data quality objectives stated in the FQM. All data submittals shall conform to existing District guidelines or other format as requested by the District. It is strongly recommended that the County maintain an on -site electronic database of all data collected throughout the life of the project. For all sample matrices, the data shall be submitted in electronic formats on CD. Laboratories working under direct contract for the District shall be requested to implement Automatic Data Processing Tool (ADaPT), which will be provided by the District. Laboratory Receipt and Result Electronic Data Deliverables (EDD) shall be required to be ADaPT submittals. ADaPT is: Page 3 of 17, Exhibit "A", Agreement 4600002940 Packet Page - 1144 -' 11/12/2013 16.A.8. A Microsoft ACCESS based electronic data deliverable (EDD) review and validation tool program adopted by both FDEP and the District. This tool aids in processing analytical data, validating format and completeness, checking the data quality and compliance with the method and data quality objectives for all analytical data submitted to the District. The District requires laboratories to utilize the ADaPT software to perform its own automated data review soon after analysis is complete. The laboratory version reads the EDD, checks it against the EDD specifications and against an electronic Quality Assurance Project Plan library for errors. If any error is found it allows and facilitates its correction. After all errors are corrected, it allows for the EDD to be exported as a .txt or .csv file to be delivered to the District QA/Project Manager. Copies of the validation tools software (ADaPT) will be provided to the County upon request. Data for analysis conducted by the County will be provided to the District as EDDs with the annual reports following the format guidelines in Table 1. When District staff detects problems with sample results, the District will notify the County in writing. The County shall identify probable cause(s) of the problem(s) and submit a written response to the District within two (2) weeks. The District reserves the right to request changes in data format during the duration of the contract. Laboratory Receipt Deliverable Upon receipt of samples at the laboratory, the County shall generate a laboratory receipt file for delivery to the District's QA unit. This file will be forwarded to the District monthly during months when samples are collected. The laboratory receipt file format will be verified through ADaPT. The County shall forward the verified version of the receipt file generated by the ADaPT software to a pre - determined list of District staff which will include the District's Project Manager. The file naming convention should be "A" + Contractor FDOH ID + Date (YYYYMMDD) generated + sequence, e.g. A- E12121- 20011201 -1. The District will provide the County with a list of recipients for this email notification. Laboratory Results Deliverable The County shall perform analysis and provide results in the format outlined in Table 1. The EDD file shall be verified by the County for format and project requirements using ADaPT. The County shall notify the District of any errors or inconsistencies found by ADaPT and the District will correct these errors. Any unresolved issues are documented through the ADaPT tool. The EDD shall include data for samples submitted to the County as well as laboratory quality control samples for method blanks, laboratory control samples, matrix spikes, matrix spike duplicates or duplicate samples. EDD's shall be submitted with the annual report and are due on September 1St of the following the wet season (Aug -Oct) and dry season (Feb -Apr) sampling. 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Field Data Deliverables 11/12/2013 16.A.8. All field in -situ measurements should be submitted to the District with the annual reports in a separate EDD. All data submittals must conform to the following guidelines or other format as desired by the District: 1) Field data deliverables must be submitted to the District Project Manager on a CD, using a consistent file naming convention, i.e.. XXX- 20011201 -1.CSV (laboratory name + date (YYYYMMDD)+ sequence number). 2) All data files shall be submitted in ASCII comma delimited format. 3) Character fields that may contain commas shall be enclosed by quotation marks. 4) The Contractor shall report all required fields in the data file, in the order in which they appear as described in the table below. 5) Files will not be accepted with missing information. All field positions are required. If there is no value for a field, a comma shall still be placed in the file to represent that position. For example: Field 1, Field 2, Field 4, Field 3 has no value but the position is still represented by having two commas. 6) Contractor shall not report any data for missing results (0, —99, or blank). Files should be in ASCII type in a comma delimited format. The fields and the required order are described below. Table 2. Format for Field Data Deliverable Lab (LIMS) Number * 1 to 13 characters L2555 -20 Field Number * 1 to 13 characters P1233 -3 Project code * 1 to 8 characters MBLS Sampling Date * 8 digits YYYYMMDD 20000119 Sampling Time * 4 digits RHMM (Military) 1305 Station Code * 1 to 10 characters MBLS 18 Sample Type Ito 10 characters (Laboratory QC samples would be identify here) SAMP, EB, FB Program Type 1 to 4 characters MON , EX? Collect Method 1 to 4 characters G, ACF, ACT Matrix 1 to 4 characters SW, GW, BFI Sampling Depth (m) * 1 to 4 digits 0.5 Parameter Name * 1 to 30 characters TPO4, TKN, OPO4 Storet Code 5 digits. If code is <5 digits, then leading zeros must be used 665 Method Name 1 to 20 characters (EPA or EPA SM4500PF Page 12 of 17, Exhibit "A", Agreement 4600002940 Packet Page -1153- 11/12/2013 16.A.8. Table 2. Format for Field Data Deliverable Project Library An electronic project library shall be generated by the County to document project specific requirements. The library is created using ADaPT. The District Project Manager or assigned staff will review, approve and maintain the electronic project library prior to use. This library will be used by the County and District staff during EDD error check and data validation process. Any changes in laboratory protocols that affect the project library need to be communicated to the District and once approved incorporated in the project library. Task 3: Reaortin� A semi - annual progress report detailing the work completed to date will be due by May 30`h of each year. Data submittals in the required electronic format and a comprehensive annual report summarizing the annual effort shall be submitted based on the schedule in Exhibit B. 1.0 COUNTY IN-IIND SERVICES CONTRIBUTION The County shall contribute in -kind services which include field sampling services & in -house laboratory analysis, project management and annual data assessment report. Page 13 of 17, Exhibit "A ", Agreement 4600002940 Packet Page -1154- E_ accepted SOP #) Analysis Date * 8 digits YYYYMMMDD 20000120 Analysis Time * 4 digits HHMM (Military) 1400 Practical Quantitative Limit 9 digits total, 4 decimals (F9.4) 0.016 Method Detection Limit * 9 digits total, 4 decimals (F9.4) 0.004 9 digits total, 4 decimals. For result Result * values that are below detection limits, 0.05 the result value shall equal negative MDL and the remark code shall be U. Units * 1 to 8 characters mg/L Batch 1 to 13 characters used to link sample 10 or WG100 with laboratory QC submitted 1 to 3 Characters ( as specified in Remark Code District flagging criteria U documentation ) 1 to 240 characters (no commas in Large amount of Comments between comments) Laboratory QC suspended solids samples shall use this field to indicate in the sample the original sample spike or duplicate. Project Library An electronic project library shall be generated by the County to document project specific requirements. The library is created using ADaPT. The District Project Manager or assigned staff will review, approve and maintain the electronic project library prior to use. This library will be used by the County and District staff during EDD error check and data validation process. Any changes in laboratory protocols that affect the project library need to be communicated to the District and once approved incorporated in the project library. Task 3: Reaortin� A semi - annual progress report detailing the work completed to date will be due by May 30`h of each year. Data submittals in the required electronic format and a comprehensive annual report summarizing the annual effort shall be submitted based on the schedule in Exhibit B. 1.0 COUNTY IN-IIND SERVICES CONTRIBUTION The County shall contribute in -kind services which include field sampling services & in -house laboratory analysis, project management and annual data assessment report. Page 13 of 17, Exhibit "A ", Agreement 4600002940 Packet Page -1154- 11/12/2013 16.A.8. 2.0 CONTINGENCIES The County shall make every effort to complete all tasks as described. However, it is recognized that weather conditions, equipment failures and site conditions can influence sampling programs and that samples may be missed due to inclement weather or unforeseen unsafe working conditions. The County shall notify the District Project Manager of any problems that occur to inhibit the collection or analysis of water quality data required for this Agreement. The District may amend this contract for a time extension in the event of a natural disaster or major storm. Expedient monitoring may be requested during or after unusual weather events that may affect water- related resources. While every effort will be made to accommodate such requests, unscheduled monitoring will be conducted based on County staff availability and it is understood that some requests may not be fulfilled. Page 14 of 17, Exhibit "A", Agreement 4600002940 (DO `\ Packet Page -1155- Table 3. Monitoring Wells Table 3, Page 15 of 17 Packet Page -1156- 11/12/2013 16.A.8. i C -00311 Mid - Hawthorn 25.91105 - 81.36497 C -00490 Lower Tamiami 26.22064 - 81.80033 C -00532 Water Table 26.49208 - 81.45983 C -00600 Lower Tamiami 26.09778 - 81.73861 C -00684 Mid - Hawthorn 26.29508 - 81.39593 C -00689 Sandstone 26.29505 - 81.39591 C -00966 Water Table 26.36077 - 81.34511 C -00974 Mid - Hawthom 26.16137 - 81.54420 C -00976 Water Table 26.15453 - 81.64599 C -00977 Lower Tamiami 26.15452 - 81.64605 C -00984 Water Table 26.29373 - 81.48166 C -00985 Lower Tamiami 26.29380 - 81.48177 C -00986 Water Table 26.20078 - 81.34637 C -00989 Sandstone 26.29372 - 81.48137 C -00995 Water Table 25.95139 - 81.35944 C -00996 Water Table 26.15324 - 81.68628 C -01003 Lower Tamiami 26.24408 - 81.80065 C -01055 Water Table 26.21139 - 81.73730 C -01058 Lower Tamiami 26.26031 - 81.76972 C -01059 Water Table 26.26821 - 81.80244 C -01061 Water Table 26.21996 - 81.80025 C -01064 Lower Tamiami 26.02806 - 81.63269 C -01073 Lower Tamiami 26.29505 - 81.39591 C -0 1077 Sandstone 26.47508 - 81.36624 C -01078 Water Table 26.43239 - 81.45132 C -01080 Mid - Hawthorn 26.37474 - 81.60545 C -01097 Water Table 26.30110 - 81.59617 C -01100 Water Table 26.17306 - 81.77694 C -01275 Lower Tamiami 26.11571 - 81.68666 C -01276 Water Table 26.11574 - 81.68666 C -01277 Lower Tamiami 26.23030 - 81.52810 C -01278 Water Table 26.23032 - 81.52809 C -01283 Water Table 26.20519 - 81.54129 C -01286 Water Table 26.20546 - 81.51770 CCN1 Water Table 26.31220 - 81.80630 CCN3 Water Table 26.30889 - 81.81136 CCS1 Water Table 26.15295 - 81.74298 CCS3 Water Table 26.13937 - 81.75182 GGW -1D Lower Tamiami 26.21467 - 81.63680 GGW -1S Water Table 26.21465 - 81.63684 GGW41) Lower Tamiami 26.21369 - 81.58231 GGW4S Water Table 26.21356 - 81.58224 GGW4D Lower Tamiami 26.21369 - 81.58231 3 Random Private Potable wells Table 3, Page 15 of 17 Packet Page -1156- 11/12/2013 16.A.8. i 11/12/2013 16.A.8. Table 4. Parameter List I mperature FDEP SOP FT1400 t 0.2 mg/L °C Semi - amorally FDEP SOP FT l 100 t 0.2 standard units Semi- annually ecific cbnduc Lance FDEP SOP FT1200 f 5% of the true value of the KCI standard Semi- annually Dissolved Oxygen FDEP SOP FT1500 f 0.3 mg/L of saturation chart at Semi - amorally Depth to water level FDEP SOP FS2200 t 0.01 feet Semi - annually Alkalinity SMIS 2320 B 1.0 mg/L Semi - annually Ammonia EPA 350.1 0.01 mg/L Semi - annually Arsenic EPA 200.8 (As) 1.0 ug/L Semi - annually Barium EPA 200.8 (Ba) 2.6 ug/L Semi - annually Bicarbonate Alkalinity SM20 4500-0O2 D 2.0 mg/L Semi - annually Cadmium EPA 200.8 (Cd) 0.1 ug/L Semi- annually Calcium SM18 3111 B (Ca) 0.5 mg/L Semi - annually Chloride SM18 4500 -C1- E 1.0 mg/L Semi - annually Chromium EPA 200.8 (Cr) 2.0 ug/L Semi - annually Copper EPA 200.8 (Cu) 1.0 ug/L Semi - annually Fecal coliform SM18 9222 D QVW) I cfu/100ml Semi - annually Fluoride SMIS 4500 -F C 0.05 mg/L Semi - annually Hardness - Calculated SM18 2340 B 1.0 mg/L Semi - annually Iron SM18 3111 B (Fe) 120 ug/L Semi - annually Lead EPA 200.8 (Ph) 1.0 ug/L Semi - annually Magnesium SM18 3111 B (Mg) 0.07 mg/L Semi - annually Manganese EPA 200.8 (Mn) 0.2 mg/L Semi - annually Nickel EPA 200.8 (Ni) 2.4 ug/L Semi - annually Nitrate NOX -NO2 0.01 mg/L Semi - annually Nitrate/Nitrite (NOX) EPA 353.2 (Nitrate - Nitrite (N)) 0.01 mg/L Semi - annually Nitrite (I) SM18 4500 -NO2 B 0.002 mg/L Semi - annually Orthophosphate (P) SM18 4500 -P E (Orthophosphate) 0.004 mg/L Semi - annually Potassium SM18 3111 B (K) l90 ug/L Semi - annually Selenium EPA 200.8 (Se) 7.5 ug/L Semi - annually Silver EPA 200.8 (Ag) 4.9 ug/L Semi- ammally Sodium SM18 3111 B (Na) 1.7 mg/L Semi - annually Strontium EPA 6010 (Sr) 3.6 ug/L Semi - annually Sulfate EPA 375.4 1.0 mg/L Semi - annually Sulfide SM18 4500 -S E 0.8 mg/L Semi-annually Total coliform SM18 9222 B (W) I cfu/100ml Semi - annually Total dissolved solids (TDS) SM18 2540 C 2 mg/L Semi - annually Total Kjeldahl Nitrogen (MN) SM20 4500 -Norg D 0.076 mg/L Semi - annually Total phosphorus SM18 4500 -P E (Phosphorus - Total) 0.004 mg/L Semi - annually Total suspended solids (TSS) SM18 2540 D 2 mg/L Semi- annually Turbidity SM18 2130 B 0.10 NTU Semi - annually Zinc EPA 200.8 (Zn) 0.% ug/L Sethi- annually Table 4, Page 16 of 17 Packet Page -1157- 11/12/2013 16.A.8. Collier County Groundwater sRe� Monitoring Locations AquNer ® VMdv Tibia • Lowsr Tamien i ae �e ® so Me L N .:., w Ptri1RD_� N _ c -.4 :... O tY ... N c Y 41st AVE hlN OB Well RD �� lMm6kalee RA , tetra AVM NE 3 WOUS 3 WaNs z -Lower Tamiami -Lower Tartiami - ' - Sandstone Sandstone Gotaar, - r.,ath BLVDO - Mid- Flawftm - MkMewthom RD -.. � ®. e10rrYPRESSR . ®� - - z _ - Mh AVE SE ,... m z - Radio RD, _ .Z .. :_.. ., S?pG AVE SE >_ J �� A' JJ m •' y SaAal Palm: RD LU F V- a J_ Tai m LYNCH BLVD N r; OR N w +E 0 2.5 5 Miles S �+" Map -1, Page 17 of 17 \� ^� Packet Page -1158- n 11/12/2013 16.A.8. EXHIBIT "B" PAYMENT AND DELIVERABLE SCHEDULE The County will invoice the District on a semi - annual basis. Payment will be contingent upon delivery and District acceptance of all products due within the invoice period. If the total consideration for this agreement is subject to multi -year funding allocations, funding for each applicable year of this agreement will be subject to Governing Board budgetary appropriation. In the event the District does not approve fimding for any subsequent fiscal year, this agreement shall terminate upon expenditure of the current funding, notwithstanding other provisions in this agreement to the contrary. Item Deliverable Due Date SFWMD Payment Collect and Analyze Semiannual Dry 1 Season (February-April) groundwater May 30, 2014 $37,500 quality samples at 45stations, and provide progress report. Collect and Analyze Semiannual Wet Season (July - September) groundwater quality samples at 45 stations, and provide progress report. 2 September 30, 2014 • $37,500 Submit data in the required electronic format and a comprehensive annual report summarizing effort and final invoice. TOTAL $75,000 * Due to possible wet season sampling extending to September, the annual report and final invoice should be delivered by October 31, 2014. Page 1 of 1, Exhibit "B ", Agreement 4600002940 Packet Page -1159-