Agenda 10/22/2013 Item #16D11 10/22/2013 16.D.1 1 .
EXECUTIVE SUMMARY
Recommendation to approve amendment No. 1 to the Community Development Block Grant
(CDBG)Agreement between Collier County and the David Lawrence Mental Health Center,Inc.in
order to update the template language and extend the project completion date. (Fiscal Impact$0)
OBJECTIVE: To provide services to persons with mental health and substance abuse disorders.
CONSIDERATIONS: On November 13, 2012, Item 16D3, the Board of County Commissioners (BCC)
approved an agreement with the David Lawrence Mental Health Center, Inc. for an Access 2 Wellness
project that provides access to intensive, residential care for adults with significant substance abuse
problems and also to construct an Outdoor Recreation Center for patients, to help facilitate optimal
wellness in addition to the clinical rehabilitation.
Funding for this project in the total amount of$180,000 will benefit low to moderate income persons.
The David Lawrence Center has requested a modification to the subrecipient agreement in order to extend
the project completion date through January 31, 2014 to achieve the required 198 beneficiaries served for
the Outdoor Recreation Center portion of the Access 2 Wellness grant. The current contract's expiration
date is November 13, 2013. Other modifications to the subrecipient agreement are also proposed as
follows:
1. TIME OF PERFORMANCE; Paragraph II. Project completion date is extended from November
13,2013 up to and including January 31, 2014.
2. AGREEMENT AMOUNT; Paragraph III. Update language.
3. ADMINISTRATIVE REQUIREMENTS; Section(s): B. DOCUMENTATION AND RECORD
KEEPING; Update language; E. PURCHASING; Revise Purchasing Threshold Policy Table; H.
GRANT CLOSEOUT PROCEDURES; Update language.
4. EXHIBIT F; LOCAL AND FEDERAL RULES, REGULATION AND LAWS;Update language
The proposed modifications are allowable under the grant, and will not increase the amount of grant funds
or impact the budget for this project.
FISCAL IMPACT: There will be no effect on ad-valorem or general fund dollars. Funds are available
within the Housing Grant Fund (705) FY2012-13 CDBG Projects (33236.2.1.1-$40,000), (33236.2.1.2-
$37,500), (33236.2.2.3-5 100,000), and (33236.2.1.4-$2,500)
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for approval.-JAB
GROWTH MANAGEMENT IMPACT: Acceptance and implementation of this amendment will
further the Goals, Objectives, and Policies within the Housing Element of the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairwoman to execute the First Amendment to the subrecipient agreement between Collier County and
the David Lawrence Mental Health Center, Inc. for the Access 2 Wellness Program.
Prepared By: Rosa Munoz, Grants Coordinator; Housing, Human&Veteran Services
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10/22/2013 16.D.11 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.11.
Item Summary: Recommendation to approve amendment No. 1 to the Community
Development Block Grant (CDBG) Agreement between Collier County and the David Lawrence
Mental Health Center, Inc. in order to update the template language and extend the project
completion date. Fiscal Impact$0.
Meeting Date: 10/22/2013
Prepared By
Name: MunozRosa
Title: Grants Coordinator,Housing, Human&Veteran Services
10/7/2013 8:22:23 AM
Submitted by
Title: Grants Coordinator,Housing, Human&Veteran Services
Name: MunozRosa
10/7/2013 8:22:24 AM
Approved By
Name: GrantKimberley
Title: Interim Director
Date: 10/8/2013 11:49:26 AM
Name: SonntagKristi
Date: 10/8/2013 3:37:56 PM
Name: MagonGeoffrey
Title: Grants Coordinator
Date: 10/8/2013 3:51:46 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Service Division
Date: 10/9/2013 9:00:28 AM
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10/22/2013 16.D.11 .
Name: Mesa Nancy
Accountant,Housing, Human&Veteran Services
Date: 10/9/2013 11:00:52 AM
Name: Bendisa Marku
Title: Operations Analyst,Wastewater
Date: 10/9/2013 11:27:41 AM
Name: CarneliSteve
Title: Purchasing/General Services Director
Date: 10/9/2013 1:34:23 PM
Name: RobinsonErica
Date: 10/10/2013 8:30:40 AM
Name: BelpedioJennifer
Title: Assistant County Attorney,County Attorney
Date: 10/10/2013 8:49:24 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 10/10/2013 9:26:20 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/10/2013 2:07:21 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 10/11/2013 12:22:37 PM
Name: OchsLeo
Title: County Manager
Date: 10/14/2013 11:17:23 AM
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10/22/2013 16.D.11 .
Grant#- B-12-UC-12-0016
CFDA/CSFA#- 14.218
Subrecipient—David Lawrence Center
DUNS #- 096580782
FETI#- 59-2206025
FY End 6/30
Monitoring Deadline 1/31/2017
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
DAVID LAWRENCE CENTER
ACCESS 2 WELLNESS
This Amendment is entered into this day of , 2013, by and
between the "David Lawrence Mental Health Center, Inc. d/b/a David Lawrence Center", a
private not-for-profit corporation existing under the laws of the State of Florida, herein after referred to
as SUBRECIPIENT and Collier County, Florida, herein after to be referred to as "COUNTY,"
collectively stated as the "Parties."
RECITALS
WHEREAS, on November 13, 2012 the COUNTY entered into an Agreement providing for
Community Development Block Grant Program (CDBG) funds to be used to provide access to
intensive, residential care for adults with significant substance abuse problems and to construct an
Outdoor Recreation Center. (hereinafter referred to as the"Agreement"); and
WHEREAS, the Parties desire to amend the Agreement to include terms required by Chapter
2013-154, Laws of Florida and make other modifications to the agreement
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree
to amend the Agreement as follows:
Words Struck—Through are deleted; Words Underlined are added
* * *
II. TIME OF PERFORMANCE
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Services of the SUBRECIPIENT shall start on the 13th day of November, 2012 and end on
the 31'` day of January, 2014 . The term of this Agreement and the
provisions herein may be extended by amendment to cover any additional time period during which
the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including program
income.
III. AGREEMENT AMOUNT
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon
completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the
submittal of monthly quarterly progress reports. Invoices for work performed are required every
month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations
incurred during the term of this agreement If no work has been performed during that month, or if the
SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required.
Explanations will be required if two consecutive months of$0 invoices are submitted. Payments shall
be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than
once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level
of service required by this Agreement. Final invoices are due no later than 90 days after the end of the
agreement. Work performed during the term of the program but not invoiced within 90 days without
written exception from the Grant Coordinator will not be reimbursed. No payment will be made until
approved by HHVS for grant compliance and adherence to any and all applicable local, state or
Federal requirements Payment will be made upon receipt of a properly completed invoice and in
compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act."No payments will be made until approved by HHVS.
* * *
IX. ADMINISTRATIVE REQUIREMENTS
B. DOCUMENTATION AND RECORDKEEPING
*
2. SUBRECIPIENT shall keep and maintain public records that ordinarily and necessarily
would be required by COUNTY in order to perform the service.
34. Upon completion of all work contemplated under this Agreement copies of all
documents and records relating to this Agreement shall be surrendered to HHVS if
requested. In any event the SUBRECIPIENT shall keep all documents and records in an
orderly fashion in a readily accessible, permanent and secured location for four (4)
years after expiration of this Agreement with the following exception: if any litigation,
claim or audit is started before the expiration date of the four (4) year period, the
records will be maintained until all litigation, claim or audit findings involving these
records are resolved. The COUNTY shall be informed in writing if an agency ceases to
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2012 CDBG(CD 12-02)
Access 2 Wellness
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exist after closeout of this Agreement of the address where the records are to be kept as
outlined in 24 CFR 85.42. Subrecipient must meet all requirements for retaining public
records and transfer, at no cost, to COUNTY, all public records in possession of the
SUBRECIPIENT upon termination of the contract and destroy and duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the COUNTY in a
format that is compatible with the information technology systems of the public agency.
7. SUBRECIPIENT must provide the public with access to public records on the same
terms and conditions that the public agency would provide the records and at a cost that
does not exceed the cost provided in this chapter or as otherwise provided by law.
SUBRECIPIENT must ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as
authorized by law.
* *
E. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by purchase
order or by a written contract and in compliance with thresholds of the Collier County Purchasing
Policy, as shown below. Should there be a conflict; the Purchasing Policy Thresholds will prevail.
Purchasing Threshold Policy
Dollar Range($) Quotes
Under$3K _ 1 Written Quote
Abeve$3K to$1-OK$50K 3 Written Quotes
Above $10K to $50K 3 Written Quotes
Request for Proposal (RFP)
Above$50K Invitation for Bid (IFB)
* * *
H. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but not be limited to: making final
payments, disposing of program assets (including the return of all unused materials, equipment,
unspent cash advances, program income balances, and receivable accounts to the COUNTY), and
determining the custodianship of records. Any balance of unobligated funds which have been advanced
or paid must be returned to the County. Any funds paid in excess of the amount to which the
Subrecipient is entitled under the terms and conditions of this Agreement must be refunded to the
COUNTY. In addition to the records retention outlined in Section X.B.3, the SUBRECIPIENT shall
comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and
retention. SUBRECIPIENT shall also produce records and information that complies with Section
215.97, Florida Single Audit Act.
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* *
EXHIBIT "F"
LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
* * *
40. Florida Statutes, 119.071, Contracts and Public Records
* * *
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IN WITNESS WHEREOF, the Parties have each, respectively, by an authorized person or
agent, hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF COLLIER
DWIGHT E. BROCK, CLERK COUNTY, FLORIDA
By:
, Deputy Clerk GEORGIA A. HILLER, ESQ., CHAIRWOMAN
Dated:
(SEAL)
David Lawrence Mental Health Center, Inc.
d/b/a David Lawrence Center, a private not-for-profit corporation
existing under the laws of the State of Florida
By:
Subrecipient Signature
Subrecipient Name and Title
Approved as to form and legality:
Jennifer A. Belpedio,Assistant County Attorney p \cA
\
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2012 CDBG(CD12-02)
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