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Agenda 10/22/2013 Item #16D 8 10/22/2013 16.D.8. EXECUTIVE SUMMARY Recommendation to (1) approve three modifications to Disaster Recovery Grant Agreements between the Florida Department of Economic Opportunity (DEO) and Collier County and (2) approve one subrecipient agreement common to each grant and accept EASF's termination of a subrecipient agreement (Net Fiscal Impact-$0) OBJECTIVE: Allow for modification of Disaster Recovery projects and extend grant time periods, in order to fully expend available grant funding. CONSIDERATIONS: Collier County has three Disaster Recovery Grants agreements with the Florida Department of Economic Opportunity (DEO) that need to be modified. Each grant agreement allocates funds to specific hurricane hardening projects. To accommodate the expending of all the funds in each grant, terms within each agreement need to be changed. Below is a chart of the grant agreements presented for modification. Grant Contract BCC Approval Current Award Disaster Recovery Enhancement Grant July 26, 2011 $3,335,131.91 (DREF Grant) Item 16D1 #12DB-P5-09-21-01-K39 Disaster Recovery Initiative Grant May 14, 2008 $2,814,698.15 (DRI A Grant) Item 16D17 #08DB-D3-09-21-01-A03 Disaster Recovery Initiative Grant May 23, 2007 $2,339,882.00 (DRI Z Grant) Item 10L #07DB-3V-09-21-01-ZOI (1)Modifications "DREF Grant" On May 28, 2013, the Board of County Commissioners approved agenda item #16D1 requesting grant modification #2; however Housing, Human and Veteran Services (HHVS) withdrew the modification submittal to the grantor agency as the modification includes a change in Service Area requiring an additional public hearing to be compliant with Florida Statute. The chart below shows the DREF grant modification that will accomplish cancelling a project at Bromelia Place, adding two projects; one at the George Washington Carver Apartments (GWCA), one at Hatcher's Preserve, and making minor adjustments to one existing project agreement with the Immokalee Community Redevelopment Agency (CRA). New subrecipient agreements are with the City of Naples and Big Cypress Housing Corporation(BCHC). This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier/DEO grant agreement. The contract modification will redirect the unused Packet Page-1242- 10/22/2013 16.D.8. funds to benefit the George Washington Carver Area Stormwater Project and the Hatcher's Preserve project. Project Action Current Reallocated New Subrecipient BCC Approval Grant Amount Grant Agreement Budget Budget Amount • Bromelia Grant $300,000.00 -$300,000.00 $00.00 N/A Approved May 28, Place Modification/ 2013 Subrecipient agreement cancellation initiated by the Subrecipient as they do not have the adequate cash flow to support the project on a reimbursement basis City Of New subrecipient $0.00 $59,360.00 $59,360.00 $56,000.00 Approved May 28, Naples Agreement/Grant 2013 will be Stormwater Modification for a executed upon DEO GWCA area hurricane approval of the hardening project modification to make repairs and improvements to the stormwater system servicing the area of the GWCA. Big Cypress New subrecipient $0.00 $240,640.00 $240,640.00 $221,388.80 Approval proposed Housing AgreemenUGrant (DREF amount) as part of this item Corporation Modification To (BCHC) Construct low Hatcher's income housing to benefit storm victims. lmmokalee Amendment/Grant $2,084,513.91 $0.00 $2,084,513.91 $2,011,955.46 Approved May 28, CRA- Modification 2013 but not routed, Stormwater Update work plan updated and part of to reflect the this item. project's actual progress. Note: The difference between the amounts of the grant budget for each project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. In addition the associated subrecipient agreement with BCHC combines three funding sources; $221,388.80 is allocated from the subject DREF Grant ##12DB-P5-09-21-01-K39. The total amount of the subrecipient agreement will contain DREF funds plus additional funding from Disaster Recovery Initiative Grants #'s 07DB-3V-09-21-01-701 (Z grant)and 08DB-D3-09-21-01-A03(A grant). The steps taken to achieve these actions were as follows: 1. Advertised for eligible projects on February 1 and June 28, 2013 to meet the needs of the community and help expend all awarded grant funds. Five applications were received on the first application solicitation and one on the second application solicitation. 2. Conducted a public meeting for input and recommendation on July 22, 2013 for the two proposed projects. 3. Provided a presentation of the results of the process to the Affordable Housing Advisory Committee(AHAC)for their input on August 19, 2013. Packet Page -1243- 10/22/2013 16.D.8. "DRI A Grant" A balance of $338,219.36 remains unused with the grant's Countywide Single Family Rehabilitation (SFR) project. The DEO allows counties the opportunity to reinstate grants and complete new or existing projects by grant modification, The proposed modification will reallocate this unused SFR balance to a new Hatcher's Preserve project in Immokalee, update beneficiaries, work plans and reinstate and extend the grant. This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier/DEO grant agreement. The contract amendment will redirect the unused funds to benefit the Hatcher's Preserve project. Subrecipient Project Existing Unused Reallocation Revised Agreement Budget Funds Budget Amount Countywide Single Family $1,594,264.67 $338,219.36 $-338,219.36 $1,256,045.31 N/A Rehabilitation Hatchet's $0.00 $0.00 $338,219.36 $338,219.36 $311,161.81* Preserve *Note: The difference between the amounts of the grant funds budgeted for the project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. "DRI Z Grant" On March 26, 2013 consent item #16D5, the Board of County Commissioners approved Disaster Recovery Initiative Grant Agreement modification #9 and initiated approval of an associated subrecipient agreement with Empowerment Alliance of Southwest Florida(EASF). The EASF subrecipient agreement facilitated the construction of owner occupied housing at Hatcher's Preserve in Immokalee. However at the request of EASF, they have chosen to not proceed with the project as previously Board approved. As such EASF has submitted a letter notifying the County of the termination of its subrecipient agreement. Housing Human and Veteran's Services Department withdrew the submittal of the modification to the grantor agency. With this revised modification the subrecipient for the Hatcher's Preserve Housing project will now be Big Cypress Housing Corporation (BCHC). Big Cypress Housing Corporation will build affordable rental homes at the site. The subrecipient agreement with EASF for this project will be cancelled and a new agreement will be initiated for Board approval with BCHC for this project. The reallocation of funds within the grant remains the same as the march 26th modification submittal. The funding portion from the subject grant for the Hatcher's project will utilize a balance of$115,924.66 currently unused with the grant's Countywide Single Family Rehabilitation (SFR) project and $2,000.00 currently unused from the lmmokalee Infill project. The proposed modification will reallocate the unused SFR funds and the unused Immokalee Infill project funds to the I-Iatcher's Preserve project, update beneficiaries and work plans, reinstate and extend the grant. This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier/DEO grant agreement. The contract amendment will redirect the unused funds to benefit the Hatcher's Preserve project and update the number of beneficiaries to be served. Packet Page-1244- 10/22/2013 16.D.8. Amok Existing Unused Subrecipient Project Budget Funds Reallocation Revised Budget Agreement North Amount Immokalee $489,185.23* Housing $371,260.57 0.00 $115,924.66 $1.06,650.69 Hatcher's ($115,924.66+$2,000.00) Preserve lmrnokalee $293,300.00 $2,000.00 -$2,000.00 $291,300.00 N/A Infili Housing Single Family $532,942.45 $115,924.66 -$115,924.66 $417,017.79 N/A Rehabilitation *Note: The difference between the amounts of the grant funds budgeted for the project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. (2) Subrecipient Agreement Subrecipient-Big Cypress Housing Corporation/Hatcher's Preserve Below are the details of the associated subrecipient agreement for the three aforementioned Disaster Recovery agreement modifications. Grant Award Activity Total DREF FUNDS DRI Z DRI A DEO FUNDS FUNDS FUNDS Project Component#1 $635,201.30 $221,388.80 $106,650.69 $307,161.81 The construction cost and associated costs of fees and permits necessary to construct a minimum of five single family homes at Hatcher's Preserve in Immokalee, Florida. Component #2 The cost of a HUD $4,000.00 $4,000.00 required Environmental Assessment for the Hatcher's Preserve Community. Total $ 639,201.30 $ 221,388.80 $106,650.69 $311,161.81 FISCAL IMPACT: Disaster Recovery Enhancement Funds and Disaster Recovery Initiative grant funds are available within the Housing Grants Funds (705 and 121) Projects 33191, 34540 and 34541. A total amount of$756,144.02 is being reallocated with three separate grant modifications. GROWTH MANAGEMENT IMPACT: Implementation of DREF and DRI will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the Growth Management Plan. LEGAL CONSIDERATIONS: Agreements that were approved by the Board, but not routed for signature, are not legally binding and may be replaced by agreements proposed in this item. Once the Packet Page-1245- 10/22/2013 16.D.8. DEO has provided approvals for the modifications to the grant agreements, the associated subrecipient agreements may be executed by the Board Chairwoman. This item has been approved for form and legality and requires a majority vote for BCC action. - JAB RECOMMENDATION: To approve and authorize the Chairwoman to sign three grant modifications, the BCHC subrecipient agreement, and Immokalee CRA subrecipient agreement amendment; accept EASF's termination of a subrecipient agreement, PREPARED BY: Lisa Dien, Grants Coordinator,Housing, Human and Veteran Services Packet Page-1246- 10/22/2013 16.D.8. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.8. Item Summary: Recommendation to approve: (1)three modifications to Disaster Recovery Grant Agreements between the Florida Department of Economic Opportunity(DEO) and Collier County and (2) one subrecipient agreement common to each grant and accept EASF's termination of a subrecipient agreement. (Net Fiscal Impact-$0) Meeting Date: 10/22/2013 Prepared By Approved By Name: KushiEdmond Date: 9/3/2013 3:01:58 PM Name: AlonsoHailey Title: Operations Analyst,Public Service Division Date: 9/23/2013 3:50:24 PM Name: GrantKimberley Title: Interim Director Date: 9/23/2013 9:31:58 PM Name: Bendisa Marku Title: Operations Analyst,Wastewater Date: 9/24/2013 11:03:27 AM Name: SonntagKristi Date: 9/27/2013 9:11:38 AM Name: CarnellSteve Title: Purchasing/General Services Director Date: 9/27/2013 11:56:12 AM Name: BelpedioJennifer Title: Assistant County Attorney,County Attorney Date: 9/27/2013 1:57:58 PM Packet Page-1247- 10/22/2013 16.D.8. Name: RobinsonErica Date: 10/10/2013 2:13:17 PM Name: BelpedioJennifer Title: Assistant County Attorney,County Attorney Date: 10/10/2013 4:58:03 PM Name: KlatzkowJeff Title: County Attorney Date: 10/11/2013 9:51:19 AM Name: IsacksonMark Title: Director-Corp Financial and Mgmt Svs,CMO Date: 10/14/2013 10:48:45 AM Name: FinnEd Title: Senior Budget Analyst, OMB Date: 10/15/2013 12:41:17 PM Name: KlatzkowJeff Title: County Attorney Date: 10/15/2013 1:54:40 PM Name: OchsLeo Title: County Manager Date: 10/15/2013 3:29:37 PM Packet Page-1248- 10/22/2013 16.D.8. Department of Economic Opportunity—Disaster Recovery initiative Modification to Subgrant Agreement 6/1/2013 MODIFICATION NUMBER 2 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity,("the Department"), and Collier County, ("the Recipient"),to modify DEO/DCA Contract Number 12DB-P5-09-21-01-K39,award dated March 7,2012("the Agreement"). WHEREAS,the Department and the Recipient entered into the Agreement,pursuant to which the Department provided a subgrant of $3,335,131.91 to Recipient under the Disaster Recovery Initiative Program ("DRI")as set forth in the Agreement; WHEREAS,the Department and the Recipient desire to modify the Agreement; WHEREAS,pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1,2011;and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, Aosik the parties agree as follows: Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ®Extend Agreement 2. Paragraph 3,Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan 3. The Attachment I, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment I,Activity Work Plan section,which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. Packet Page-1249- 10/22/2013 16.D.8. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Modification Number: 2 DEO/DCA Contract Number: 12DB-P5-09-21-01-K39 Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment , Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and/or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ® Other: Change in Service Area. The project for Service Area #3 (Bromelia Place) will be cancelled and the funds will be reallocated to two new Service Areas. The two new Service Areas are numbered #5 and #6. Service Area #5 will be a storm water improvement project near the George Washington Carver Apartments in the City of Naples. Service Area #6 will be an affordable rental housing project at Hatcher's Preserve in Immokalee. Packet Page-1250- Department of Economic Opportunity—Disaster Recovery Initiative 10/22/2013 16.D.$. Modification to Subgrant Agreement 6/1/2013 Modification Number: 2 DEO/DCA Contract Number: 12DB-P5-09-21-01-K39 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development Recipient: Collier County By: By: Name: William B. Killingsworth Name: Georgia A. Hiller, Esq Title: Director Title: Chairwoman, BCC Commissioners Division of Community Development Date: Date: ATTEST: Approved as to form and legality DWIGHT E. B OCK, Clerk Assistant County Attorney ? �, r7 4i Packet Page-1251- 10/22/2013 16.D.8. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. 1. Use the "Tab" key to move from one field to the next. "Shift Tab"lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. 3. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s)being requested. Left "click" on the box and an"X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant,type in the new date on the appropriate line. 8. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons,put an"X"in the check box before "Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be hand written. (The person signing the modification must have signature authority.) 11. 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'p 'CC O Cr) If) r O r CO Q) 13 c N C w d M co- N CD O In i O co co M CO O M 2:‘ N (U C L Q E r r 'Cr Cf) M E V CO r r CO C Cr 5 0 E3 H9 t} Et E3 Et E3 ea = N i Q O C a. O C O O O O O r co c c4 � O U E .E co co O O o O ch CD E O w �_ M CD O CO LL) v- 0 O O N CO M CO M O LC) r U d V' Ce)1 _ ,_69 Ea fa 69 69 ER 69 EF O a ' .- r CO C a) f o E r m 'C N .0 as i a) C d Cl I c ° 2 E ro m p u) m ett w c Z d N z K .� a , O m o >, N -- •c ,co U Q .f z ••> c m la.• r Q C. go c c = cu W .-. E Q O •c 2 E -0 J 0 N 0 .0 y a) . U CO CO -Q E fa •5 c co m -a 3 O O < < W 0.' tY LL Cl) _ Z > _c O c - . .- ro C7 Q r a) - .. Q CY1 CO N O V 0 r 0 r N O N ,- OM co co I U --I O Q U Y- E° l.,. Packet Page-1261- . h' 10/22/2013 16.D.8. V) , E o ° le N i. 0 _ ; 0.E o O a ** ,J a = a:-: O C ;: z El o U) U) E > C sh`l; >- m m a) ,t. ❑ •� 2 0r a- c ( Cl) U V p c .SC Fsr O U G. w O 73 ° " 0.--)Y iw m O u) P,Y-, w c (7 E 0 4 ; o a) !2 t, - E •ca = Oi O M " `F: ` E O O In U) N V D. O O it, r i, 0 o N w a"'. 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C) .., + Z O C�i M ct Q ` - « N N N N N :7- Packet Page 1262- -,- 10/22/2013 16.D.8. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 MODIFICATION NUMBER 7 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department"), and Collier County, ("the Recipient"), to modify DEO/DCA Contract Number 08DB-D3-09-21-01 A03, award dated March 7, 2012. ("the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a sub-grant of $2,814,698.15 to Recipient under the Disaster Recovery Initiative Program ("DRI") as set forth in the Agreement; WHEREAS,the Department and the Recipient desire to modify the Agreement; WHEREAS,pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: Ask Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. F] Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. H Revise Activity Work Plan 3. The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. Packet Page-1263- 10/22/2013 16.D.8. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Modification Number: 7 DEO/DCA Contract Number: 08DB-D3-09-21-01 A03 Recipient: Collier County Page 2 C Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. Change in Number of Accomplishments and/or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity"where appropriate in context. Other: Adding a new service area# 7,Hatcher's Preserve Packet Page-1264- 10/22/2013 16.D.8. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 61/2013 Modification Number: 7 DEO/DCA Contract Number: 08DB-D3-09-21-01 A03 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development Recipient: Collier County By: By: Name: William B. Killingsworth Name: Georgia A. Hiller, Esq Title: Director Title: Chairwoman,BCC Commissioners Division of Community Development Date: Date: • ATTEST: Approved as to form and legality DWIGHT`E. BROC , Clerk By Assistant County Attorney 4 CO2 Packet Page-1265- 10/22/2013 16.D.8. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. 1. Use the "Tab"key to move from one field to the next. "Shift Tab"lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. 3. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click"on the box and an"X"will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant,type in the new date on the appropriate line. 8. If the modification makes changes to the"Participating Parties,"type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons,put an"X" in the check box before "Other"at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3,type in the name of the person signing the modification and the person's title. The date must be hand written. (The person signing the modification must have signature authority.) 11. Submit three originals of the modification along with the required supporting documentation. 0 Packet Page -1266- 10/22/2013 16.D.8. 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Z is o 0 M co 2 M co" N co Q N N 0 OD 0 0 Eft vi y) CO Cl) (0 1n CD 1 f■�CO J Q f■ I- U Q W (1) t— O a E O a m u f 1 > w > Z O 1- m m r� a m Q D c Q Z � � - 00 r ° ° zz W (n c M (o — m 1 O O z w n U) i W [i 2 > j CC Op 11 O I. O 0 QQch p ~ O D u) 1- U - S S 0 E W < Z CD D . . ▪ O Z m N W W 2 c I 2 g '� O I O v 0 H• X rn d �' •�- a N — c w a m N Q 0 o ci) cc o > a. 0 Z o ? (n I- E Q g 3 0 aci o 2) 0 N 2 v U 0 Z aai N V y .v Q t9 dd Q Q O= E LL 2 acct Q U U = X I— z a. Om w 0 T N M v C W W N T m co 2 ° O .(3 m a) Z x Packet Page-1269- ��rl 10/22/2013 16.D.8. Co O F? co @ -U ,7i , T 7 0 0 N r 0 O CO N 0 i o) m p , 0 m _ qt o 0 o w ■ it c0 ( 0 cC o CO O 52 o c ° w to co to 0 Z U < D P E' C 'V Ca] O }L w 0 I- v _ 0 I- t0 N M Z e0 6 Q 0 M co 0 0 N .— U) CD CO Q N N CD co O U J N N M IS) CD N OD N. 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(...4 `N c O Q.. .M . , , rl ,D ,t' F- Cu Cu rn ti M cn v.)t � . v 0 oo N N o N - E it to U N C1 D Z a) UI a) y) .' N C ) .-• i CU N N 5 E O p C c, vv., p 0 0 O� Et Q Q CO M Cr J 0 N O O O .._, O io d� C` O 00 O vl O 71 N C as �t v� C1 cY' O rn CO 07 rn O N lc C 0 Eo 04 Q Q 9 Z a> 0 U a•0 0- E cd o z M m Z 0 ccs O = 0 6) v) o a0 Q .■ a) '4 f� bu �.■ ca U o Q v, P4 a o v • o C1., o -Q E N -d , a, bo '04 u U = E o < E- c4c/) W � ci) a, . . Z > L 0 a) 0 Ur �` a) v)m Q > 'v a) O 0 0 Q — <t' N d' c•M M M 0 W 0 .._t 0 N 00 1-1 r-, .-+ O Q O H ;(: ',l 7. Packet Page-1282- 10/22/2013 16.D.8. 0N. ti o Lo Alek a) a o o v N n 0 r r r .-- X O ^� o L 0 a 4* � 0 c zO O J a C CO r N. = 'cm o) co co 'u j O� r r M N o C U) 0) O •1rs,, W .` O Q >- c••• ( U O ( 1 CO a) ,� of p ., ` 0 O N 'f1 co") N o C 2 E m 'a ; o 05 ' l0 o C J > U a (0 4 a a) N a) --1 E _o o C O m 00 O N vii o v) u) 2 M N M N V1 >,a •0 .> w 0 .--, O 01 O■ .c N O C # M 00 O N v) .0 Y .U) a j M N M N VI -a. U) EC) D C s E C ' 0 C �x� ( 4-• CO C O d C' V, © <: O a) i = t---- N M N d 0 = O I w a co .� - : o 4. y (f) C15 Cm) O >• N w ac o c o U • ,in m m N .6 ^d - c 0 0 Z N x 0 ,� E y C]] _I .� J 0 r N O U U +G O d .1-4 0 N Ct3 0 CO F-= E CO Tj G E bA 0 a, �, a a a a E 2 O 3 > a) 0 o 3 0 K > > D = T. H x rn Q * 4* # * - v1 d CU — ca a) W 0 0 0 0 0 .} I— I— I— F— 0 0U = Q W ti �` o .= ci cri v -Y N 7t' M M M 00 -+ .. O CD O N N N N N Packet Page-1283- 10/22/2013 16.D.8. Grants#12DB-PS-09-21-01-K39 #07DB-3V-09-21-01-ZOl #08DB-D3-09-21-01-A03 CFDAICSFA#14.228 Subrecipient-Big Cypress Housing Corporation DUNS#064723252 FETI#65-1067124 FY End-12130 AGREEMENT BETWEEN COLLIER COUNTY AND Big Cypress Housing Corporation Hatcher's Preserve, Affordable Rental Housing THIS AGREEMENT is made and entered into this 226 day of October,2013,by and between Collier County, a political subdivision of the State of Florida, ("COUNTY" or"Grantee") having its principal address as 3339 E. Tamiami Trail, Naples FL 34112, and "Big Cypress Housing Corporation." a not for profit existing under the laws of the State of Florida, having its principal office at 19308 SW 380th Street Florida City, Florida 33034. WHEREAS, the COUNTY has entered into an agreement with the State of Florida, Department of Economic Opportunity;and WHEREAS, pursuant to the aforesaid agreement, COUNTY is undertaking certain activities to primarily benefit low and moderate income by addressing hurricane impacted housing, storm mitigation,public facility and community development needs;and WHEREAS, The Board of Commissioners of Collier County approved the Collier County Agreements with the Florida Department of Economic Opportunity(DEO) for grant#12DB-P5-09-21-01-K39 in the amount of $3,335,131.91 in Community Development Block Grant(CDBG) Disaster Recovery Enhancement Funds (DREF) on January 24, 2012, item #16D 8, grant #07DB-3V-09-21-01-Z01 ( in the amount of$2,339,882 in CDBG Disaster Recovery Initiative (DRI) funds on May 22, 2007, item #10L and grant#08DB-D3-09-21-01- A03 in the amount of$2,814,698.15 in CDBG DRI funds on May 14,2008,item#16D17. WHEREAS, the County and the Subrecipient desire to provide the activities specified in exhibit A of this agreement, in accord with the approved Disaster Recovery Enhancement Fund and Disaster Recovery Initiative Subgrant Agreements,approved by the County;and WHEREAS, the County desires to engage the subrecipient to implement such undertakings of the Disaster Recovery Enhancement Fund Program as a valid and worthwhile County purposes. NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the Big Cypress Housing Corporation DREF 08-06,DR[05-06 and DR1 05-11 Hatcher's Preserve,Affordable Rental Housing Page I of 33 Packet Page-1284- 10/22/2013 16.D.8. Ask Parties as follows: ,. I. SCOPE OF SERVICES The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing CDBG/DREF/DRI Funds, as determined by Collier County Housing, Human and Veteran Services(HHVS),perform the tasks necessary to conduct the program as follows: Project Component 1; The construction cost and associated costs of fees and permits necessary to construct a minimum of five single family rental homes at Hatcher's Preserve in Immokalee,Florida. Project Component 2: The cost of the HUD required Environmental Assessment for the Hatcher's Preserve Community. The detailed project scope will be contained in the schedule of values awarded in the project's construction contract. The project's construction contract will include details sufficient to document the number, amount and costs associated with all activities for payment. Should there be any variation between the initial proposed construction and the eventual award for the construction and the associated construction agreement,the construction agreement will prevail for reimbursement. The project may accomplish constructing a minimum of five single family rental homes. All activities funded with CDBG funds must meet one of the CDBG program's National Objectives: benefit low- and moderate-income persons; aid in the prevention or elimination of slums or blight; or meet community development needs having a particular urgency,as defined in 24 CFR 570.208 Amookk H. TIME OF PERFORMANCE Services of the SUBRECIPIENT shall start on the effective date of Modification#2 of DREF Subgrant Agreement# 12DB-P5-09-21-01-K39(incorporated by reference)and end by October 22, of 2014. The term of this Agreement and the provisions herein may be extended by amendment to cover any additional time period during which the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including program income. Any funds not obligated by the expiration date of this agreement shall automatically revert to the County. III. AGREEMENT AMOUNT The COUNTY agrees to make available Six Hundred Thirty Nine Thousand Two Hundred One Dollars and Thirty Cents ($639,201.30) for the use by the SUBRECIPIENT during the Term of the Agreement (hereinafter, the aforestated amount including, without Iimitation, any additional amounts included thereto as a result of a subsequent amendment(s)to the Agreement, shall be referred to as the"Funds"). All improvements specified in Section I. Scope of Services shall be performed by SUBRECIPIENT employees, or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest, responsive and qualified bidder. Contract administration shall be handled by the SUBRECIPIENT and monitored by HHVS, which shall have access to all records and documents related to the project. The budget identified for all improvements is as follows: Big Cypress Housing Corporation DREF 08-06,DR1 05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental Housing Page 2 of 33 Packet Page-1285- 6v 10/22/2013 16.D.B. Line Item Description Total DREF DRI DRI DREF/DRI FUNDS FUNDS FUNDS FUNDS Z grant A grant NOTE* Activities/items/services may include but not be limited to: BCHC, Hatcher's Preserve, Affordable Rental Housing Project Component#1 $635,201.30 $221,388.80 $106,650.69 $307,161.81 The construction cost and associated costs of fees and permits necessary to construct a minimum of five single family rental homes at Hatcher's Preserve in Immokalee,Florida. Component #2 The cost of a HUD required $4,000.00 $4,000.00 Environmental Assessment for the Hatcher's Preserve Community. Total $639,20130 $221,388.80 $106,650.69 $ 311,161.81 Modifications to the budget and scope may only be made if approved in advance. Budgeted fund shifts between project components shall not be more than 10% and does not signify a change in scope. Fund shifts that exceed 10%of a cost category and activity shall only be made with board approval. The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the submittal of monthlyprogress reports. Invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of$0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement._Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed.No payment will be made !. until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the"Local Government Prompt Payment Act." Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental Housing Page 3 of 33 6c� Packet Page-1286- 10/22/2013 16.D.8. The following table details the project deliverables,documents and submission schedule. Deliverable Supporting Documents Exhibit Submission Date Project Component #1 Construction: Submission of Exhibit Monthly The construction cost and supporting documents must "B"using invoicing associated costs of fees be provided as back up as Exhibit and permits necessary to evidenced by, but not limited "C"if construct a minimum of to,signed AlA G702-1992 applicable. five rental single family form(attached as Exhibit homes at Hatcher's "G") or equivalent document Preserve in Immokalee, accompanied by the Florida contractor's Schedule of Values and associated photos, Project Component #2 Assessment document Exhibit One time The cost of a HUD provided to HHVS and an `B" before required Environmental invoice from Environmental construction Assessment for the Assessment consultant: contract Hatcher's Preserve Community. Program compliance Submission of Annual Exhibit At project documents Certificate of Insurance, "E"for the initiation Annual Audit,Fair Housing annual Plan and Fair Housing Audit Marketing Plan Monthly Reporting for Submission of applicable Exhibits Monthly Progress, beneficiaries reports "D-I","D- and contracts 2","D-3" and"D-4" IV. NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier,or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Lisa Oien,Grant Coordinator 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 Lisaoienfa,collieraov,net 239-252-6141 Big Cypress Housing Corporation DREF 08.06,DR[05-06 and DRl OS-1 l Hatcher's Preserve,Affordable Rental Housing Page 4 of 33 Packet Page-1287- 10/22/2013 16.D.8. SUBRECIPIENT ATTENTION: Steven Kirk, Executive Director Big Cypress Housing Corporation 19308 SW 380th Street Florida City,Florida 33034 kirkneavahoo.com 305-242-2143 V. ADDITIONAL CONDITIONS AND COMPENSATION The parties acknowledge that the Funds originate from CDBG grant funds from HUD and must be implemented in full compliance with all of HUD's rules and regulations and any agreement between COUNTY and HUD governing CDBG funds pertaining to this Agreement. In the event of curtailment or non-production ntons of said federal funds, the financial sources necessary to continue to pay the SUBRECIPIENT all or any portions the funds will not be available. In that event,the COUNTY may terminate this Agreement,which termination shall be effective as of the date that it is determined by the County Manager or designee, in his-her sole discretion and judgment, that the Funds are no longer available. In the event of such termination, the SUBRECIPIENT agrees that it will not look to, nor seek to hold the COUNTY, nor any individual member of Agreement,County Commissioners the COUNTY and llrbereleased fromtanytlurther liability to SUBRECIPIENT under the terms Agreement, and the COUNTY sh of this Agreement. VI. GENERAL CONDITIONS A, SUBCONTRACTS No part of this Agreement may be assigned or subcontracted without the written consent of the COUNTY,which consent,if given at all,shall be at the COUNTY'S sole discretion and judgment. B, GENERAL COMPLIANCE The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)) including subpart K of these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's environmental responsibilities described in 24 CFR 570.604 and (2) the SUBRECIPIENT does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this contract. The SUBRECIPIENT further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. C. INDEPENDENT CONTRACTOR Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The SUBRECIPIENT shall at all times Big Cypress Housing Corporation DREF 08-06,DR!05.06 and DR1 05.11 Page 5 of 33 Hatcher's Preserve,Affordable Rental Housing g Packet Page-1288- 10/22/2013 16.D.8. remain an "independent contractor" with respect to the services to be performed under this Agreement, The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the SUBRECIPIENT is an independent contractor. D. AMENDMENTS The COUNTY or SUBRECIPIENT may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the Grantee's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or SUBRECIPIENT from its obligations under this Agreement. The COUNTY may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services,or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and SUBRECIPIENT. Expiration of Agreement: If the SUBRECIPIENT does not complete the project within the time period, the COUNTY Manager or designee may grant a cumulative time extension of no more than 180 days and modify any subsequent project work plans to reflect the extension. The request must be submitted no later than ninety(90)days prior to end date of this Agreement. E, INDEMNIFICATION To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify and hold harmless Collier County, its officers,agents and employees from any and all claims, liabilities, damages,losses, costs, and causes of action which may arise out of an act, omission, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the SUBRECIPIENT or any of its agents, officers, servants, employees, contractors, patrons, guests, clients, licensees, invitees, or any persons acting under the direction, control, or supervision of the SUBRECIPIENT in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. The SUBRECIPIENT shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits in the name of the COUNTY and shall pay all costs (including attorney's fees) and judgments which may issue thereon. This Indemnification shall survive the termination and/or expiration of this Agreement. This section does not pertain to any incident arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28,Florida Slatutes, F. GRANTEE RECOGNITION/SPONSORSHIPS The SUBRECIPIENT agrees that all notices, informational pamphlets, press releases, advertisements, descriptions of the sponsorships of the Program, research reports and similar public notices prepared and released by the SUBRECIPIENT for,on behalf of,and/or about the Program shall include the statement: Big Cypress Housing Corporation Aoot DREP 08-06,DR1 05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental Housing Page 6 of 33 (5S) Packet Page -1289- 10/22/2013 16.D.8. "FINANCED BY U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD),THE FLORIDA DEPARTMENT OF COLLIER COUNTY HOUSING,HUMAN AND VETERAN SERVICES AND S DEPARTMENT" and shall appear in the same size letters or type as the name of the SUBRECIPIENT. This design concept is intended to disseminate key information regarding the development team as well as Equal Housing Opportunity to the general public. Construction signs shall comply with applicable COUNTY codes. G. TERMINATION In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the SUBRECIPIENT materially fails to comply with any terms of this Agreement, which include (but are not limited to),the following: 1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; 2. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner its obligations under this Agreement; 3. Ineffective or improper use of funds provided under this Agreement;or 4. Submission by the SUBRECIPIENT to the Grantee reports that are incorrect or incomplete in any material respect. In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either the Grantee or the SUBRECIPIENT, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination,the portion to be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made,the Grantee may terminate the award in its entirety. VII. REVERSION OF ASSETS In the event of a termination of this Agreement or upon expiration of the Agreement and in addition to any and all other remedies available to the COUNTY (whether under this Agreement or at law or in equity)the SUBRECIPIENT shall immediately transfer to the COUNTY any funds on hand at the time of termination (or expiration) and any accounts receivable attributable to the use of CDBG funds. The COUNTY's receipt of any funds on hand at the time of termination shall not waive the COUNTY's right(nor excuse SUBRECEIPIENT's obligation) to recoup all or any portion of the funds,as the COUNTY may deem necessary. Any real property under the SUBRECIPIENT's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the SUBRECIPIENT in the form of a loan) in excess of$25,000 as outlined in 24 CFR 570.505 must either: Big Cypress}lousing Corporation DREF 08-06,DRI 05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental Housing Page 7 of 33 Packet Page -1290- 10/22/2013 16.D.8.. Astst a. Be used to meet one of the national objectives in 24 CFR 570.208 (formerly section 570.901) until five (5) years after expiration of the term of this Agreement or for such longer period of time as determined to be appropriate by the COUNTY and as memorialized by the COUNTY and the SUBRECIPIENT in an amendment to this Agreement or such instrument as the COUNTY at its discretion determines appropriate;or b. If not used in accordance with the above subsection (a) the SUBRECIPIENT shall pay to the COUNTY an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of or improvements to, the property.No payment is required after the period of time specified in subsection(a). c. The County will enforce affordability for the property through deed restrictions upon completion of the project. VIII. INSURANCE SUBRECIPIENT shall not commence any work and/or services pursuant to this Agreement until all insurance required under this Section and outlined in Exhibit "A" has been obtained, and carried, at all times during its performance. IX. ADMINISTRATIVE REQUIREMENTS A. EXAMINATION OF RECORDS The SUBRECIPIENT shall maintain sufficient records in accordance with 24 CFR 570.502 and 570.506 to determine compliance with the requirements of this Agreement, the CDBG Program and all other applicable laws and regulations.This documentation shall include,but not be limited to, the following: ost B. DOCUMENTATION AND RECORDKEEPING I. All records required by CDBG/HUD/DRI/DREF/DEO. 2. All records that ordinarily and necessarily would be required by the COUNTY to perform the service. 3. All reports, plans, surveys, information, documents, maps, books, records and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHVS. Materials identified in the previous sentence shall be in accordance with generally accepted accounting principles, procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement, including matching funds and Program Income. These records shall be maintained to the extent of such detail as will properly reflect all net costs, direct and indirect labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this Agreement. 4. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested. In any event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible, permanent and secured location for (6) years after expiration of this Agreement, as Big Cypress Housing Corporation DREF 08-06,DR]05-06 and DRf 05-I I Hatcber's Preserve,Affordable Rental Housing Page 8 of 33 cA Packet Page-1291- 10/22/2013 16.D.8. required by the CDBG supplemental conditions provided by the Department of Economic Opportunity with the following exception: if any litigation, claim or audit is started before the expiration date of the for six (6) year period, the records will be maintained until all litigation, claim or audit findings involving these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR 85.42. SUBRECIPIENT must meet all requirements for retaining public records and transfer,at no cost,to COUNTY all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the COUNTY. 5, The SUBRECIPIENT shall maintain records showing compliance with the Davis-Bacon Law, including files containing contractor payrolls,employee interviews,Davis-Bacon wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing compliance with federal purchasing requirements and with other federal requirements for grant implementation. 6. The SUBRECIPIENT will be responsible for the creation and maintenance of income eligible files on clients served and documentation that all households are eligible under HUD Income Guidelines, The SUBRECIPIENT agrees that HHVS shall be the final arbiter on the SUBRECIPIENT's compliance. 7. The SUBRECIPIENT shall document how the National Objective(s) as defined in 24 CFR 570.208 and the eligibility requirement(s) under which funding has been received, have been met. These also include special requirements such as necessary and appropriate determinations as defined in 24 CFR 570.209, income certification, and written Agreements with beneficiaries, where applicable. 8. SUBRECIPIENT must provide the public with access to public records on the same terms and conditions that the COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. 9. The sub-recipient qualifies as a Community Housing Development Organization (CHDO) according to 24 CFR 92.2. As such, sub-recipient is authorized to retain all of the proceeds generated from this activity as allowed by (24 CFR 92.300(a) (2). Such proceeds are not considered program Income for this project. C. REPORTS AND EVALUATIONS (MONITORING) Big Cypress Housing Corporation DREF 08-06,DRl 05-06 and DRI 05-i I Hatcher's Preserve,Affordable Rental Housing Page 9 of 33 Packet Page-1292- 10/22/2013 16.D.8. Reimbursement may be contingent on the timely receipt of complete and accurate reports required by this Agreement, and on the resolution of monitoring findings identified pursuant to this Agreement as deemed necessary by the County Manager or designee. During the term, SUBRECIPIENT shall submit monthly progress reports to the COUNTY on the 26th day of each month for the month reported.Monthly reporting includes comprehensive information in regards to progress, beneficiaries, accomplishments and contract information. Exhibits D-1, D-2, D-3 and D-4 are provided for monthly reporting. Other reporting requirements may be required by the County Manager or their designee in the event of Program changes; the need for additional information or documentation arises; and/or legislative amendments are enacted. Reports and/or requested documentation not received by the due date shall be considered delinquent and may be cause for default and termination of this Agreement. During the term, SUBRECIPIENT shall submit an annual audit monitoring report (Exhibit E) to the COUNTY no later than 180 days after the SUBRECIPIENT's fiscal year end. The SUBRECIPIENT agrees that HHVS will carry out no less than one (1) annual on-site monitoring visit and evaluation activities as determined necessary. At the COUNTY's discretion, a desk top review of the activities may be conducted in lieu of an on-site visit. The continuation of this Agreement is dependent upon satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHVS, submit information and status reports required by HHVS,DEO or HUD to enable HHVS to evaluate said progress and to allow for completion of reports required. The SUBRECIPIENT shall allow HHVS, DEO or HUD to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled as determined by HHVS,DEO or HUD. D. ADDITIONAL HOUSING, HUMAN AND VETERAN SERVICES, COUNTY, DEO AND HUD REQUIREMENTS The SUBRECIPIENT agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available for specified activities. All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a written contract and in compliance with thresholds of the Collier County Purchasing Policy, as shown below. Should there be a conflict;the Purchasing Policy Thresholds will prevail. Dollar Range(5) Quotes Under$31C I Written Quote Above$3K to$10K 3 Written Quotes Above$10K to$50K 3 Written Quotes Request for Proposal(RFP)Invitation To Above$501( Bid(ITB) F. AUDITS AND INSPECTIONS At any time during normal business hours and as often as the COUNTY(and/or its representatives)may deem necessary, the SUBRECIPIENT shall make available all records, documentation and any other data relating to all matters covered by the Agreement for review, inspection or audit. G. PROGRAM-GENERATED INCOME Big Cypress Housing Corporation DREP 08-06,DRl 05-06 and DR1 05-11 Hatcher's Preserve,Affordable Rental Housing Page 10 of 33 Packet Page-1293- 10/22/2013 16.D.8. Any "Program Income" (as such term is defined under applicable Federal regulations) gained from any activity of the SUBRECIPIENT funded by CDBG funds shall be reported to the COUNTY, utilized by the SUBRECIPIENT and shall be in compliance with 24 CFR 570.504(c)in the operation of the Program. H. GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records, Any balance of unobligated funds which have been advanced or paid must be returned to the County. Any funds paid in excess of the amount to which the Subrecipient is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. In addition to the records retention outlined in Section X.B.3, the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. SUBRECIPIENT shall also produce records and information that complies with Section 215.97, Florida Single Audit Act, X. OTHER PROGRAM REQUIREMENTS A, OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be subjected to, discrimination under any activity carried out by the performance of this Agreement on the basis of race, color, disability, national origin,religion,age, familial status,or sex. Upon receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this Agreement. To the greatest extent feasible, lower-income residents of the project areas shall be given opportunities for training and employment; and to the greatest feasible extent eligible business concerns located in or owned in substantial part by persons residing in the project areas shall be awarded contracts in connection with the project, The SUBRECIPIENT shall comply with Section 3 of the Housing and Community Development Act of 1968. B. OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN-OWNED BUSINESS ENTERPRISES The SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in this contract,the terms"small business"means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise"means a business at least fifty-one(51)percent owned and controlled by minority group members or women. For the purpose of this defmition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. C. PROGRAM BENEFICIARIES At least fifty-one percent (51%)of the beneficiaries of a project funded through this Agreement must be Big Cypress Housing Corporation MEP 08.06,DRI 05-06 and DRI 05.11 Hatcher's Preserve,Affordable Rental Housing Page 11 of 33 Cq Packet Page -1294- 10/22/2013 16.D.8. low- and moderate- income (LMI) persons. This specific project must benefit a minimum of three (3) LMI persons. If the project is located in an entitlement city, as defined by HUD,or serves beneficiaries countywide, more than thirty percent (30%) of the beneficiaries directly assisted under this Agreement must reside in unincorporated Collier County or in municipalities participating in the County's Urban County Qualification Program. D. AFFIRMATIVE ACTION PLAN The SUBRECIPIENT agrees that it shall be committed to carry out pursuant to the COUNTY's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. The COUNTY shall provide Affirmative Action guidelines to the SUBRECIPIENT to assist in the formulation of such program.The SUBRECIPIENT shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. E. CONFLICT OF INTEREST The SUBRECIPIENT covenants that no person under its employ who presently exercises any functions or responsibilities in connection with the Project, has any personal financial interest, direct or indirect, in the Project areas or any parcels therein, which would conflict in any manner or degree with the performance of this Agreement and that no person having any conflict of interest shall be employed by or subcontracted by the SUBRECIPIENT. The SUBRECIPIENT covenants that it will comply with all provisions of 24 CFR 570.611 "Conflict of Interest", and the State and County statutes, regulations, ordinance or resolutions governing conflicts of interest. Any possible conflict of interest on the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHVS provided, however, that this paragraph shall be interpreted in such a manner so as not to unreasonably impede the statutory requirement that maximum opportunity be provided for employment of and participation of low and moderate-income residents of the project target area. XI. CONDITIONS FOR RELIGIOUS ORGANIZATIONS CDBG funds may be used by religious organizations or on property owned by religious organizations only in accordance with requirements set in Section 24 CFR 570.200(j). The SUBRECIPIENT shall comply with First Amendment Church/State principles as follows: a. It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis of religion b. It will not discriminate against any person applying for public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion c. It will retain its independence from Federal, State and local governments and may continue to carry out its mission, including the definition, practice and expression of its religious beliefs,provided that it does not use direct CDBG funds to support any inherently religious activities, such as worship, religious instruction or proselytizing d. The funds shall not be used for the acquisition, construction or rehabilitation of structures to the extent that those structures are used for inherently religious activities. Where a structure is used for both eligible and inherently religious activities, CDBG funds may not exceed the cost of those portions of the acquisition, construction or rehabilitation that are attributable to eligible activities in accordance with the cost accounting requirements applicable to CDBG funds in this part. Sanctuaries,chapels,or other rooms that a CDBG funded religious congregation uses as its principal place of worship,however,are ineligible for CDBG funded improvements. Big Cypress Housing Corporation DREF 08,06,DRI 05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental Housing Page I2 of 33 (99 Packet Page-1295- 10/22/2013 16.D.8. • xll. SEVERABILITY Should any provision of the Agreement be deterrniried its :be unenforceable or invalid, such a determination.shall not affect the yal:iidity-or'crifarcealriliry.of any other section or part thereof. IN WITNESS WHEREOF,the Sub recipient and the County,hove.each,.respectively,by an authorized•person or agent;hereunder set their hands and seals'on'this 2264 day of October,2013, ATTEST: BOARD OF COUNTY'COMMISSIONERS OF DWIGHT B.BROCK,CLERK COLLIER COUNTY;FLORIDA By;- Deputy Clerk GEORGIA A.'HILLER.,ESQ, CHAIRWOMAN Dated: (SEAL) Big Cypress.Housirig,Corporation By; _iu i°!' _____ 4 p t'Stgnature Kirk;'' sitlerit and'as to form and legality \\,7 Jennifer.A,Belpedio Assistant County Attorney Gse t31g Cypress-HousiAg t orporatian DRLr 68-06,ON 0-04 1).111-05-1,t Ftntchcr'a'Preserea:Affordable Until Flousing Page 13 of'33' 1i Packet Page-1296- 10/22/2013 16.D.8. EXHIBIT"A" INSURANCE REQUIREMENTS The SUBRECIPIENT shall furnish to Collier County, c/o Housing, Human and Veteran Services Department, 3339 E. Tamiami Trail, Suite 211, Naples, Florida 34112, Certificate(s) of Insurance evidencing insurance coverage that meets the requirements as outlined below: 1. Workers' Compensation as required by Chapter 440,Florida Statutes. 2. Commercial General Liability including products and completed operations insurance in the amount of$1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown as an additional insured with respect to this coverage. 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with this contract in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. Collier County shall be named as an additional insured. DESIGN STAGE(IF APPLICABLE) In addition to the insurance required in 1 — 3 above, a Certificate of Insurance must be provided as follows: 4. Professional Liability Insurance in the name of the SUBRECIPIENT or the licensed design professional employed by the SUBRECIPIENT in an amount not less than $1,000,000 per occurrence/$1,000,000 aggregate providing for all sums which the SUBRECIPIENT and/or the design professional shall become legally obligated to pay as damages for claims arising out of the services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in connection with this contract. This insurance shall be maintained for a period of two (2) years after the certificate of Occupancy is issued. Collier County shall be named as an additional insured. CONSTRUCTION PHASE(IF APPLICABLE) In addition to the insurance required in I — 4 above, the SUBRECIPEINT shall provide or cause its Subcontractors to provide original certificates indicating the following types of insurance coverage prior to any construction: 5. Completed Value Builder's Risk Insurance on an"All Risk"basis in an amount not less than one hundred (100%)percent of the insurable value of the building(s)or structure(s). The policy shall be in the name of Collier County and the SUBRECIPIENT, 6. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the Subrecipient shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes(including rehabilitation). Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DRI 05-11 I•Iatcher's Preserve,Affordable Rental Housing Page 14 of 33 Packet Page-1297- 10/22/2013 16D.8. OPERATION/MANAGEMENT PHASE(IF APPLICABLE) After the Construction Phase is completed and occupancy begins, the following insurance must be kept in force throughout the duration of the loan and/or contract: 10. Workers' Compensation as required by Chapter 440,Florida Statutes. 11. Commercial General Liability including products and completed operations insurance in the amount of$1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown as an additional insured with respect to this coverage. 12. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with this contract in an amount not less that $1,000,000 combined single limit for combined Bodily Injury and Property Damage. Collier County as an additional insured. 13. Property Insurance coverage on an "All Risk" basis in an amount not less than one hundred (100%) of the replacement cost of the property. Collier County must be shown as a Loss payee with respect to this coverage as their interest may appear (A.T.I.M.A.) 14. Flood Insurance coverage for those properties found to be within a flood hazard zone for the full replacement values of the structure(s)or the maximum amount of coverage available through the National Flood Insurance Program (NFIP). The policy must show Collier County as a Loss Payee A.T.I.M.A, Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DR1 05-11 Hatcher's Preserve,Affordable Rental Housing Page 15 of 33 Packet Page -1298- 10/22/2013 16.D.8. EXHIBIT"B" COLLIER COUNTY HOUSING,HUMAN AND VETERAN SERVICES REQUEST FOR PAYMENT SECTION I: REQUEST FOR PAYMENT Sub recipient Name: Big Cypress Housing Corporation Sub recipient Address: 19308 SW 380th Street Florida City.Florida 33034 Project.Name: Hatcher's Preserve,Affordable Rental Housing Project No: DREF 08-6, DRI 05-06 and DRI 05-11 Payment Request# (If$0.00 invoice enter N/A) Dollar Amount Requested: $639,201,30 Date: SECTION II: STATUS OF FUNDS 1. Grant Amount Awarded $ $639,201.30 2. Sum of Past Claims Paid on this Account 3. Total Grant Amount Awarded Less Sum Of Past Claims Paid on this Account $ 4. Amount of Previous Unpaid Requests 5. Amount of Today's Request 6. Current Grant Balance(Initial Grant Amount Awarded Less Sum of all requests) $ I certify that this request for payment has been made in accordance with the terms and conditions of the Agreement between the COUNTY and us.To the best of my knowledge and belief, all grant requirements have been followed. Signature Date Title Authorizing Grant Coordinator Supervisor (approval authority under$14,999) Dept Director (approval required$1 5,000 and above) Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DR!05-11 Hatcher's Preserve,Affordable Rental Housing Page 16 of 33 Packet Page-1299- G�' 10/22/2013 16.D.8. EXHIBIT"C" RELEASE AND AFFIDAVIT FORM The SUBRECIPIENT certifies for itself and its contractors, subcontractors, vendors,successors and assigns, that all charges for labor,materials,supplies,lands, licenses and other expenses for which COUNTY might be sued or for which a lien or a demand against any payment bond might be filed,have been satisfied and paid. This Release and Affidavit is given in connection with the SUBRECIPIENT's (progress/final) Request for Payment. City of Naples Witness: BY: BY: ITS: Project Manager DATE: Print name and title STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of , 20_, by as of A Choose Not-For-Profit, or Corporation or Municipality on behalf of Choose Not-For-Profit, Corporation or Municipality . He/She is personally known to me OR has produced, as identification and who did(did not)take an oath. My Commission Expires: (Signature) Name: (Legibly Printed) (AFFIX OFFICIAL SEAL) Notary Public, State of: Commission No.: Big Cypress Housing Corporation DREF 08-06,DR!05-06 and DR!05-II Hatcher's Preserve,Affordable Rental Housing Page 17 of 33 c.0 Packet Page-1300- 10/22/2013 16.D.8. EXHIBIT"D" Exhibit"D" contains four(4)monthly reporting forms Big Cypress Housing Corporation DU?08-06,DR!05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental Housing Page 18 of 33 Packet Page-1301- �� 10/22/2013 16.D.8. D-1 CDBG/DISASTER RECOVERY MONTHLY PROGRESS REPORT Complete form for the current month and submit to Housing&Human Service's staff by the 26th of each month. Status Report for Month of Submittal Date: Project Name Hatcher's Preserve,Affordable Rental Housing Project Number: DREF 08-06,DRI 05-06 and DRI 05-11 Activity Number: Replacement Housing 12 Subreciplent: Big Cypress Housing Incorporated Contact Person Steven Kirk Telephone:305-2442-2143 E-mail:kirknetuu7yahoo.com 1. Activity Status/Milestones(describe any action taken,relating to this project,during the month): 2. What events/actions are scheduled for the next two months? • 3. Describe any affirmative marketing you have implemented regarding this project. Please list and attach any recent media coverage of your organization relating to this project, 4. List any additional data relevant to the outcome measures listed on the application for this project. 5. Identify any potential issues that may cause delay. Big Cypress Housing Corporation • DREF 08-06,DRI 05-06 and DRI 05-11 , Hatcher's Preserve,Affordable Rental Housing Page 19 of 33 0b Packet Page-1302- �'� 10/22/2013 16.D.8. Aft* 111 --D--2- —— Accomplishments and Benificiaries Monthly Reports I Subrecipient: Big Cypress Housing Corporation,Hatcher's Preserve Accomplishmems I Tot6aIHUnitsi Pruojeitcted January Units Completed/Mon mil April I August I 11 May June July I I I I I I ii September October November December I i I I 1 W4 TOTAL: 1 Beneficiaries I iiti( Mkgaig I 1 l I Total Beneficiaries Projected Beneficiaries Completed/Month 6 LMI LMI Area January February March April LMI 11 Please list the total LMI g TOTAL 11 1 I 11 beneficiaries for each month In May June July August • the top box, II LMA While listing the total amount 11 TOTAL 11 of beneficiaries in the lower box September October November December • 111 LMI 1 I II TOTAL j • I 11. .7m., um II 'LMI=Low to Moderate Income Persons -MN I Households Total Households Projected Households Served/Month 6 Households TOTAL: January February March ,,,•,,,-,. h7i..1_, A'rJ4 sf*--Fr,I= April I _ II I I May June July August El Subrecipient Signature: I I September December I 11DATE: II ;,4•11t'::.'-:::i,43 TOTAL: gi.ie5f-!4 • • Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DRI 05-I I Hatcher's Preserve,Affordable Rental Housing Page 20 of 33 C.r-. 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EXHIBIT"E" ANNUAL AUDIT MONITORING REPORT OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations requires.the Collier County Housing, Human and Veterans Services Department to,monitor our sub recipients of federal,awards and determine whether they have met the audit requirements of the circular and whether they are:in: compliance with federal laws and regulations. Accordingly, we are.requiring that you check :one.;of_the.. following, provide all appropriate documentation regarding your.•organization's compliance With:the audit, requirements, sign and date this form. Sub recipient Fiscal Year. ,• Big Cypress Housing Corporation Ending Dec 30,2013 Name P.aricd Total State Financial Assistance.Expended during most recently completed Fiscal Year $ Total Federal:Financial Assistance Expended during rr�ost recently completed`Fiscal.'far s . <.: . Check Appropriate Boxes We have exceeded the$500,000 federal/state expenditure threshold for our fiscal year ending O as indicated above and have completed our Circular A-133 audit. A copy of the audit report and management letter is attached, We exceeded the $500,000 federal/state expenditure threshold for our fiscal year ending as Indicated above and expect to complete our Circular A-133 audit by . Within 30 days of completion of the A-133 audit, we will provide a copy of the audit report and management letter. We are not subject to the requirements of OMB Circular A-133 because we: ❑ Did not exceed the$500,000 federal/state expenditure threshold for the fiscal year indicated above O Are a for-profit organization © Are exempt for other reasons—explain An audited financial statement is attached and if applicable, the independent auditor's management letter. (If findings were noted, please enclose a copy of the responses and corrective action plan.) Certification Statement I hereby certify that the above information is true and accurate. ' Signature Date Print Name and Title Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental 1-lousing Page 23 of 33 Packet Page-1306- U 10/22/2013 16.D.8. EXHIBIT"F" LOCAL,STATE AND FEDERAL RULES,REGULATIONS AND LAWS 1. 24 CFR 570, as amended - The regulations governing the expenditure of Community Development Block Grant(CDBG)funds. 2. 24 CFR 58-The regulations prescribing the Environmental Review procedure. 3. Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended 4. Title VI of the Civil Rights Act of 1964 as amended,Title VIII of the Civil Rights Act of 1968 as amended 5. 24 CFR 570.601 Subpart K - The regulations issued pursuant to Executive Order 11063 which prohibits ldiscrimination and promotes equal opportunity in housing. 6. Executive Order 11246 ("Equal Employment Opportunity"), as amended by Executive Orders 11375 and 12086 -which establishes hiring goals for minorities and women on projects assisted with federal funds and as supplemented in Department of Labor regulations. 7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972,42 USC § 2000c, et. seq. The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the SUBRECIPIENT,state that it is an Equal Opportunity or Affirmative Action employer. 8, 24 CFR 135—Regulations outlining requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this contract and binding upon the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Sub-recipients and subcontractors. Failure to fulfill these requirements shall subject the COUNTY,the SUBRECIPIENT and any of the SUBRECIPIENT's Sub-recipients and subcontractors,their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. The SUBRECIPIENT certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The SUBRECIPIENT further agrees to comply with these "Section 3" requirements and to include the following language in all subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701), Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to Iow- and very low-income residents of the project area, and that contracts for work in connection with the project Big Cypress Housing Corporation DREF 08-06,DR!05-06 and DR1 05-1 I Hatcher's Preserve,Affordable Rental Housing Page 24 of 33 ':".?) Packet Page-1307- 10/22/2013 16.D.8. be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located." The SUBRECIPIENT further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to low- and very low- income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible,priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. The SUBRECIPIENT certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. 9. Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086. 10. Contract Work Hours and Safety Standards Act,40 USC 327-332. 11. Section 504 of the Rehabilitation Act of 1973,29 USC 776(b)(5),24 CFR 570.614 Subpart K. 12,The Americans with Disabilities Act of 1990 13. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,as amended. 14. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing wages and the use of apprentices and trainees on federally assisted projects as mandated by the Davis-Bacon Act. HUD Form 4010 must be included in all construction contracts funded by CDBG. (See 42 USC 276a and 24 CFR 135.11(c)). 15. Executive Order 11914 - Prohibits discrimination with respect to the handicapped in federally assisted projects. 16.Executive Order 11625 and U.S. Department of Housing and Urban Development Circular Letter 79-45 - which prescribes goal percentages for participation of minority businesses in Community Development Block Grant Contracts. 17.The SUBRECIPIENT agrees to comply with the non-discrimination in employment and contracting opportunities laws,regulations,and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279.The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable. Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DR!05.11 Hatcher's Preserve,Affordable Rental Housing Page 25 of 33 Packet Page-1308- �� 10/22/2013 16.D.B. ,00J 18. Public Law 100-430-the Fair Housing Amendments Act of 1988. 19. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education,Hospitals and Other Non-Profit Organizations and specified by the following subsections: • Subpart A—General; • Subpart B—Pre-Award Requirements,except for 84.12, Forms for Applying for Federal Assistance; • Subpart C—Post-Award Requirements,except for: o Section 84.22, Payment Requirements- Grantees shall follow the standards of 85.20(b)(7) and 85.21 in making payments to SUBRECIPIENTs; o Section 84.23,Cost Sharing and Matching; o Section 84.24, Program Income — in Iieu of 84.24 CDBG SUBRECIPIENTs shall follow 570.504; o Section 84.25,Revision of Budget and Program Plans; o Section 84.32, Real Property — In lieu of 84.32, CDBG SUBRECIPIENTs shall follow 570.505; o Section 84.34(g), Equipment—In lieu of the disposition provisions of 84.34(g) the following applies: • In all cases in which equipment is sold, the proceeds shall be program income (pro- rated to reflect the extent to which CDBG funds were used to acquire the equipment); and • Equipment not needed by the SUBRECIPIENT for CDBG activities shall be transferred to the recipient for the CDBG program or shall be retained after compensating the recipient; o Section 84.51(b),(c), (d),(e),(f)and (h),Monitoring and Reporting Program Performance; o Section 84.52, Financial Reporting; o Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) applies with the following exceptions: ■ The retention period referenced in 84.53(b) pertaining to individual CDBG activities shall be four years;and • The retention period starts from the date of submission of the annual performance and evaluation report, as prescribed in 24 CFR 91.520, in which the specific activity is reported on for the final time rather than from the date of submission of the final expenditure report for the award; o Section 84.61, Termination - In lieu of the provisions of 84.61, CDBG SUBRECIPIENTs shall comply with 570.503(b)(7); and • Subpart D—After-the-Award Requirements—except for 84.71, Closeout Procedures 20.24 CFR 85 -Administrative Requirements for Grants and Agreements to State and Local Governments shall be followed for sub recipients that are governmental entities. 21. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq. and regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws referenced herein shall constitute a breach of this agreement, and the County shall have the discretion to unilaterally terminate this agreement immediately. 22. Prohibition Of Gifts To County Employees -No organization or individual shall offer or give,either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee,as set forth in Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental Housing Page 26 of 33 Packet Page -1309- ) 10/22/2013 16.D.8. Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. 23. Order of Precedence - In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. 24. Dispute Resolution - Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. Any situations when negotiations, litigation and/or mediation shall be attended by representatives of SUBRECIPIENT with full decision-making authority and by COUNTY'S staff person who would make the presentation of any settlement reached during negotiations to COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under § 44.102, Florida Statutes. The litigation arising out of this Agreement shall be Collier County, Florida, if in state court and the US District Court, 20th Judicial Court of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, COLLIER COUNTY AND THE SUBRECIPIENT EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO,OR ARISING OUT OF,THIS AGREEMENT. 25, The SUBRECIPIENT agrees to comply with the following requirements: a. Clean Air Act,41 USC 7401,et seq. b. Federal Water Pollution Control Act,33 USC 1251, et seq.,as amended. 26. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC 4002 and 24 CFR 570.605 Subpart K), the SUBRECIPIENT shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained. If appropriate,a letter of map amendment(LOMA)may be obtained from FEMA, which would satisfy this requirement and/or reduce the cost of said flood insurance. 27.The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with assistance provided under this contract shall be subject to HUD Lead-Based Paint Poisoning Prevention Act found at 24 CFR 570.608,Subpart K. 28.The SUBRECIPIENT agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966,as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a federal, state or local historic property list. Big Cypress Housing Corporation DREP 08-06,DR!05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental Housing Page 27 of 33 Packet Page-1310- 10/22/2013 16.D.8. 29.The SUBRECIPIENT must certify that it will provide drug-free workplaces in accordance with the Drug- Free Workplace Act of 1988(41 USC 701), 30, The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal Department or agency; and, that the SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating in this covered transaction as outlined in 24 CFR 570.609,Subpart K. 31. The SUBRECIPIENT agrees to comply with the following OMB Circulars whichever is applicable, and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls,and maintain necessary source documentation for all costs incurred. States,local governments,and Indian Tribes follow: • A-87 for Cost Principles • A-102 for Administrative Requirements Educational Institutions (even if part of a State or local government)follow: • A-2l for Cost Principles • A-1 10 for Administrative Requirements Non-Profit Organizations follow: • A-122 for Cost Principles • A-110 for Administrative Requirements 32. Audits shall be conducted annually and shall be submitted to the COUNTY one hundred eighty (180)days after the end of the SUBRECIPIENT's fiscal year. The SUBRECIPIENT shall comply with the requirements and standards of OMB A-133, Audits of States, Local Governments, and Non-Profit Organizations. If this Agreement is closed out prior to the receipt of an audit report, the COUNTY reserves the right to recover any disallowed costs identified in an audit after such closeout. 33.Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects stated herein, and approved by the COUNTY in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be subject to the provisions of CDBG including, but not limited to, the provisions on use and disposition of property. Any real property within the SUBRECIPIENT control, which is acquired or improved in whole or part with CDBG funds in excess of 525,000, must adhere to the CDBG Regulations at 24 CFR 570.505. In accordance with the DRI Administrative Plan, a ten (10) year depreciating lien for the homeowner will be filed as a security instrument for the work performed and funded with the grant. 34. As provided in § 287.133, Florida Statutes by entering into this Agreement or performing any work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by §287.133 (3)(a),Florida Statutes, 35. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental Housing Page 28 of 33 J` Packet Page-1311- t` � 10/22/2013 16.D.8. entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant,loan,or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying,"in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, contracts under grants, loans, and cooperative agreements)and that all SUBRECIPIENTS shall certify and disclose accordingly. 36. Travel reimbursement will be based on the U.S. General Services Administration(GSA)per diem rates in effect at the time of travel, 37. Any rule or regulation determined to be applicable by HUD/DEO, 38.Florida Statutes 713.20,Part 1, Construction Liens 39. Florida Statutes 119.021, Records Retention. 40.The Disaster Recovery Enhancement Fund Agreement#12DB-P5-09-21-01-1(39 and Disaster Recovery Initiative Grant Agreements#'s 07DB-3V-09-21-01-Z01 and 08DB-D3-09-21-01-A03 between Collier County and the Florida Department of Economic Opportunity by reference are incorporated into this agreement. 41.Florida Statutes, 119.071,Contracts and Public Records. Big Cypress Housing Corporation DREF 08-06,DR]05-06 and DRI 05-I I Hatcher's Preserve,Affordable Rental Housing Page 29 of 33 Packet Page -1312- 10/22/2013 16.D.8. 1 EXHIBIT"G" AIA G702-1992 Form A form significantly resembling the AIA document in this EXHIBIT shall be used for Contractor Payment and subsequent Subrecipient reimbursement i Rig Cypress Housing Corporation DREF 08-06,DR!05-06 and DR105-!t Hatcher's Preserve,Affordable Rental Housing Page 30 of 33 Packet Page-1313- 10/22/2013 16.D.8. = AIA Document G702fA1-- 1992 Instructions Application and Certificate for Payment GENERAL INFORMATION Purpose and Related Documents AIA Document 0702,Application and Certificate for Payment,is to he used in conjunction with AIA Document 0703,Continuation • Sheet.These:documents are designed to he used on it Project where a C'unu-ncux has a direct Agreement with the Owner.Procedures • • for their use are covered in AlA Document A201.General Conditions or the Contract for Construction. Use of Current Documents Prior to using any A IA Contract Document.users should consult www.aiu.org or it local Al A component to verify the 'nest recent edition, Reproductions • This document is it copyrighted work and may not he reproduced or excerpted from without the express written permission of the A1A.There is no implied pcnnission to reproduce this document,nor does membership in The Atnerienn htaIitute of Architects cooler ally further rights to reproduce this document. • • The AiA hereby grants the purchaser a limited license to reproduce in umxirnunt of ten copies of a completed 0702.but only For use in connection with It particular project.The AIA will not permit reproduction Outside or the limited license liar reproduction granted above.except upon written request and receipt of written permission front the AIA. • • Rights to reproduce the document may vary for users of AlA software.Licensed AMA software users should consult the End User License Agreement(E(1LA). • To report copyright violations of AlA Contract Documents,e-mail The American Institute of Architects'legal counsel, copyright(Onia.nrg, • COMPLETING THE G702 FORM • After the Contractor has completed AIA Document 0703,Continuation Sheet.summary tnformtmlimu should be transferred to AIA • Document 0702,Application and Certificate for Payment. • • The Contractor should sign G702.have it notarized,and submit it.together with 0703,to the Architect. • The Architect should review 0702 and 0703 and,if they are acceptable,tun/mime the Architect's Certificate for Payment on 0702. • The Architect may certify a different amount than that applied for,pursuant to Sections 9.5 and 9.6 of A201.The Architect should • then initial nil figures on 0702 and 0703 that have been changed to conform to the amount certified and attach an explanation.The completed 0702 and 0703 should be forwarded to the Owner. • • MAKING PAYMENT The Owner should make payment directly to the Contractor based on the amount certified by the Architect on A1A Document 0702. • Application and Certificate for Payment.The completed form contains the name and address of the Contractor.Payment should not he • made to any other party unless specifically indicated On 0702. • EXECUTION OF THE DOCUMENT • Persons executing the document should indicate the capacity to Which they are acting(i.e.,president,secretary,panne',etc.)and the authority under which they are executing the document. Where appropriate,a copy of the resolution nuthorl7.ing the individual to act on behalf of the firm or entity should be attached. • • • • • • AIA Document G702*s—1992,Copyright 0 1923,1963.1905.1871,1978,1883 and 1902 by The American Institute of Architects.Alt tights reserved.WARNING;The AIA Document Is protected by U.S.CopyNOhl Law and tnternatlonel Trestles.Unauthorized reproduction OF distribution of this AIAe Document,or any portion of It,may moult In severe civil and criminal penalties.end wtlt be prosecuted to Ins maximum extent poselble under the law.Purchasers era permitted to reproduce ten • • (10)copies of late document when completed.To report copyright Wotaltons of AlA Corwaci Oecumenic,e•mall The American InaWItute of Architects'legal counsel, oopyrighl8pnia.arg. • • • • • • • Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DRI 05-11 • • Hatcher's Preserve,Affordable Rental Housing Page 31 of 33 • • • Packet Page-1314- �'� • 10/22/2013 16.D.8. iAIA Document G702»d - 1992 Application and Certificate for Payment TO OWNER: PROJECT; APPLICATION NO: Distribution to: PERIOD TO: OWNER 0 CONTRACT FOR: ARCHITECT 0 FROM CONTRACTOR: VIA ARCHITECT; CONTRACT DATE: CONTRACTOR 0 PROJECT NOS: ! I FIELD 0 OTHER 0 CONTRACTOR'S APPLICATION FOR PAYMENT Tlw undersigned Contractor certifies that to the hest of the Contractor's knowledge,information Application is made for payment,as shown below,in connection with the Contract. belief the Witch covered by this Application Inc' Payeheln has been completed in att77rdacwe Continuation SIkCI,MA Dumont G7D3,is attached. with the Contract Documents,that all Romanis have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received km the{honer,and I.ORIGINAL CONTRACT SUM dud current pavincnl shown herein is now due, 2.Net change by Change Orders S CONTRACTOR: • 3.CONTRACT SUM TO DATE(Line f!7).............. ........... ......S By: Doie: _ 4.TOTAL COMPLETED&STORED TO DATE(Column(i on 117(13f 5 Scut:ref: 5.RETA1NAGE: County at a._';f of Completed Work Snhscltbed and swam to hefbrc (Column man D+Eon(17031 S me this day of b, I:t.of Stored Material (Col=F on Gat!) S Notary Public: My Cunmtissily!expires' 'Total ketaatngc(Lines 5a s Sic urTotal in Column I of G103i $ 6.TOTAL EARNEDLESSRETAINAGE x ARCHITECT'S CERTIFICATE FOR PAYMENT (Line 4 Less Line 5 Total) In accordance with the Contract Dcmeunents,based on un•site otueryations and the data comprising 7.LESS PREVIOUS CERTIFICATES FOR PAYMENT S this application,the Architect certifies to the Owner that to the boo of the Archihx('s knowledge, inhumation and heiief the Work has progressed as indicated,the quality of the Work is in (butte ii front print Cerlitmentel ao.mrlanee with the Contract Documents, and the Contractor is entitled to payment of the L CURRENT PAYMENT DUE., S AMOUNT CFd1TlFIED. 9,BALANCE TO FINISH,INCLUDING RETAINAGE AMOUNT CERTIFIED............._......................_......,_...._..._..........._....s (Lim,1 let.Lime G) Y tAiteirb esp6umNiun i`mimosa eentlied drj]enJmom the remount applied.initial all f lows an ibfc -�- Application and nn the.Contirurailan Skeet dust are changed to conform Iw'lth the MOM certified.) CHANCE ORDER SUMMARY ) ADDITIONS DEDUCTIONS ARCHITECT: Thal changes approve l in previous months by Owner S $ By: Date: Total approved this Month S 4 TOTALS $ S — 'This Certibtate is nun negotiable,The AMOUNT CERTIFIED is payable:curly to the Contactor • 1 --— minted herein,Issuance,payment and acceptance of payment are withmn prejudice to any rights of iNET CHANGES by C'Invlr c Order $ the Owner or Cnntnctor under this Contract MA Document G702,0-1952.Copyright t8 1953.1963,1965.1971,1978.1983 and 1992 by Tiro Anrelican InsGYlteotM.tAeds All lights reserved.WARNING:Ibis AIA'Document Is protected by L I Copyright Law and Inranaiionai Treatint nnnnhorped tepuoduclhnl or dlstribmiion et this Ale nom men!,or any portion of II,may result hi severe dart and erirnlrvrl paneliies,and et9 be prow:Wed the maximum eciont pmsslbta under the law.Purchasers are pentium!to repo:dueo ten(10)caries ad this document when competed.To remoi cepydrf'tvalehorsot AIA Coahaci Documents,a mei The American Institute of architects'kgef cecanset•cupynghtthata.org, Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and Dili 05-1) 1-fetcher's Preserve,Affordable Rental Housing Page 32 of 33 • Packet Page-1315- ��' 10/22/2013 16.D.8. CONTINUATION SHEET MA DOCUMENT G703 (Instructions on reverse side) PAGE OF PAGES ALA Document G?U?,APPLICATION AND CERTIFICATE FOR PAYMENT, APPLICATION NO.: containing Contractor's signed Certification,is attached. APPLICATION DATE: In tabulations below,amounts arc sated to the nearest dollar. PERIOD TO: Use Column I on Contracts where variable retainage fo;line items may apply: ARCHITECT'S PROJECT NO,: B C D E F G H 1 WORE COMPLETED MATERIALS TOTAL ITEM SCHEDULED PRESENTLY , COMPLETED e P�AITOOCE RETA1NAGE DESCRIPTION OF WORK , FROM PREVIOUS STORED {�D STORED TO OF\:•iRL•1BLEj NO. VALLE APPLICATION THIS PERIOD (NOT IN TO DATE iG;Cj FINISH RATE) (D 4 E) D OR E) (D 44F) (C-GI • t i i f I � i t AIA DOCUMENT G703•CONTINUATION SHEET FOR G't1 199922 EDITION' AlA 5134 'THE t3IERICkN t$1tTUTE OF ARCHITECTS,;:3S NEW 1(tRR +VEvt•T.gr.,WASHINGTON,D.C.:SCO 5 14:•WARNING:Un6eensed photocopying violates US.copyright item and wad subject the ridata to legal prosecution, 6703-1992 CAUTION:You should use an original AlA document which has this caution printed In red.An original assures that changes will not be obscured as may occur when documents are reproduced. Big Cypress Housing Corporation DREF 08-06,DRI 05-06 and DRI 05-11 Hatcher's Preserve,Affordable Rental Housing Page 33 of 33 ;`J Packet Page-1316- 10/22/2013 16.D.8. Department of Economic Opportunity--Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 MODIFICATION NUMBER 9 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department"), and Collier County, ("the Recipient"), to modify DEO/DCA Contract Number 07DB-3V-09-21-01-Z01, award dated June 20, 2007 ("the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a sub-grant of $2,339,882.00 to Recipient under the Disaster Recovery Initiative Program ("DRI") as set forth in the Agreement; WHEREAS,the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: ® Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan 3. The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. Packet Page-1317- 10/22/2013 16.D.B. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Modification Number: 9 DEO/DCA Contract Number: 07DB-3 V-09-21-01-Z01 Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. (1 Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and/or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs"with "Department of Economic Opportunity"where appropriate in context. E Other: a Packet Page-1318- 10/22/2013 16.D.8. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6w2013 Modification Number: 9 DEO/DCA Contract Number: 07DB-3 V-09-21-01-Z01 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development Recipient: Collier County By: By: Name: William B. Killingsworth Name: Georgia A. Hiller,Esq Title: Director Title: Chairwoman, BCC Commissioners Division of Community Development Date: Date: ATTEST: Approved as to form and legality DWIGHT E. BROCK, Clerk By°: Assistant County lttomey 10 II \13 Packet Page-1319- 10/22/2013 16.D.8. Department of Economic Opportunity—Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. 1. Use the "Tab"key to move from one field to the next. "Shift Tab" lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. 3. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es)to indicate the modification(s) being requested. Left "click" on the box and an "X"will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. 8. If the modification makes changes to the"Participating Parties,"type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an"X"in the check box before "Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be hand written. (The person signing the modification must have signature authority.) 11. Submit three originals of the modification along with the required supporting documentation. 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Cl) 0v o o a O o O ter-- Packet Page-1334- -- 10/22/2013 16.D.8. M - - - - c..9.2,- (I)o E O N P D J J = = D �" IL. O co 2 co O 2 2 2 2 O e o v° to N M co ' N r a) C m o 0 E E . Cu co > _ p '-' Q w C N E _ @ w D J E W C a) V C I- P*- 20 2 O O = Z S 2 O fa �o E a) o> Q ,Q a) -4. N CEO M M Cr) N r E " Q o) Q- › V V .0 E a. ca 'U) Q > v c 1 a� - m t as 0 .E as as et v E w = = o p = _ _ D o co m aS 'L C co N co co M e- r c o aS oC.) E I W a 00 o a) > i.. ! ♦+ t� C 1 0)1 N 8f O O CN N O to O CCOO O 00 CD j a ,n o o �, N o o 00 o0 i ` CO O C'�) - ti C) o CV M Q� .� I ) co 0) 0) N- r- O O N r M CO m r c0 co O O E c E co a. O CD N co- ti coo v ° co o (-Nis E Q� z 0 ti r co ti r CC) r CO- CO 0 U Cn Cl) 69 69 69 FR E9 Eft ER 69 Eft 69 69 Eft Eft t m Q m I— CT p C) CA +-, O Alklik L _ N Cr) O O N U E' N g CO d E O O co C - O .: O O O .4 00 fd .F+ a) o 44 2' 'G d' co O M O ti a) O ° O M E (I) C)J c 0) co o) c0 r� r o O "- r M Up Qf 'C7 C in i co a) r CO Cn CO O O r M I • _A 4) N O h. N- M O co r CO r CO Pc;,)- rr N Cr E a' . 0 69 E9 Eft Eli ER 69 EA 69 Eft 64 Eft EA Efl t Q o a o Q �a _ o co O O O O O O O O N 0 = a1 O O O O Co _ `p arc M O r O �t 00 _ '- 0) O N N CD O O O r C ~O .+ O m r CC') (D fh CO O O r CA M en () O CD N N- CD Q O N- O o N cm N co CD CO N N M r C'13 UJ ' 7 Eft Eft 64 69 Eft 63 ER Eft 69 ER E4 E9 69 o • CO c N li E 4-7.,c CA E- d E" O r cc, o E L L _ CT y C) Q (0 C 0) E CO Q N Z >+ N U fo(p� 'U) V L � C N C U =O Cc I Fs[ O 5 3 0 ? d 3 E Q' C ■ r.0 Q V - 0) C C L a) C m m C D E a N C o Q U) a) C I O CO 0) o CU It O .n E Co - c coo m E E 'cn n. m g L L (V i V E L -0 C) 4) 0) 03 0 N C) 3 I z > .r < W cn CO _ I— D a. C -- o Q ¢ a) w O Q CO on v- M M NO n" co c- co CO J N N r r O O r O 0 H= U _.1 0 Q . . Ill r`\ Packet Page-1335- 10/22/2013 16.D.8. Cl) E Vt. (0l3 N . '_ Ts. O Is \ a) �c. Li. i 54�, a) a_ „WA E 0 a V r� : C Fi, Z o fE sir, r J E > c a r na El 0) 41{ O ° I1 * s : 4E to N U 0 f° ss ` 0 Y o . o co .i m O o , , o M M M O y'...o. 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EXHIBIT A-1 Contract Amendment#1 Immokalee Area Community Redevelopment Agency DREF/CDBG 2008 This amendment, dated October 8, 2013 to the referenced agreement shall be by and between the parties to the original Agreement, the "Collier County Community Redevelopment Agency — Immokalee Area (CRA), (to be referred to as Subrecipient) and Collier County, Florida, (to be referred to as "COUNTY"). RE: Contract# 12DB-P5-09-21-01-K39 CFDA#14.228 Emergency Rule 9BER 09-2 "Immokalee Area Community Redevelopment Agency" DREF/CDBG- Immokalee Stormwater hnprovements Words Struck Through are deleted; Words Underlined are added: THE SUBRECIPIENT AGREES TO: x III. TIME OF PERFORMANCE The effective date of the Agreement between Immokalee Area Community Redevelopment Agency and Collier County shall be May 22, 2012. The services of the SUBRECIPIENT shall be undertaken and completed in light of the purposes of this Agreement. All services required hereunder shall be completed by the SUBRECIPIENT prior to February 1, 2014 September 30, 2014.. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY. IV. CONSIDERATION AND LIMITATION OF COSTS The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD/DREF funding for allowable costs, determined by COUNTY, in an amount not to exceed Two Million Eleven Thousand Nine Hundred Fifty Five Dollars and 46/100 ($2,011,955.46) in U.S. Dollars for the services described in Exhibit"A." All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT employees, or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest responsive and qualified bidder. Contract administration shall be handled by the SUBRECIPIENT and monitored by HHVS, which shall have access to all records and documents related to the project. Immokalee CRA 2008 DREF 08-01 Stormwater Improvements Contract Amendment#1 Page 1 of 4 Packet Page-1337- 10/22/2013 16.D.8. The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the submittal of monthly progress reports. Payments shall be made to the SUBRECIPIENT when requested as work progresses but not more frequently than once per : .: .:.- receipt of a praper invoice and in compliance with § 218.70, Fla. Stat., otherwi-so known as the "Local Government Prompt Payment Act." No payment will be made until approved by HHVS. Invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of$0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum levelof service required by this Agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70. Florida Statutes, otherwise known as the"Local Government Prompt Payment Act." * * * VI. GENERAL CONDITIONS * * * C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS * * * 26. The Disaster Recovery Enhancement Fund Agreement #12DB-P5-09-21-01-K39 and Disaster Recovery Initiative Grant Agreements #'s 07DB-3V-09-21-01-Z01 and 08DB-D3-09-21-01-A03 between Collier County and the Florida Department of Economic Opportunity by reference are incorporated into this agreement. 27. Florida Statutes, 119.071. Contracts and Public Records. VII. ADMINISTRATIVE REQUIREMENTS * B. DOCUMENTATION AND RECORDK EPING Y * * immokalee CRA 2008 DREF 08-01 Stormwater Improvements Contract Amendment#1 Page 2 of 4 Packet Page-1338- 10/22/2013 16.D.B. 2. SUBRECIPIENT shall maintain all records that ordinarily and necessarily would be required by the COUNTY to perform the service. All reports, plans, surveys, information, documents, maps, and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHVS. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested. In any event the SUBRECIPIENT shall keep all documents and records for six (6) years after expiration of this Agreement. I. GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. Any balance of unobligated funds which have been advanced or paid must be returned to the County. Any funds paid in excess of the amount to which the Sub-recipient is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. SUBRECIPIENT shall also produce records and information that complies with Section 215.97,Florida Single Audit Act. , Immokalee CRA 2008 DREF 08-0I Stormwater Improvements Contract Amendment#1 Page 3 of 4 Packet Page-1339- 10/22/2013 16.D.8. EXHIBIT "A" SCOPE OF SERVICES COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY(CRA)IMMOKALEE Immokalee Stormwater Improvements r C. PROJECT WORK PLAN: The following Project Work Plan is in effect for program monitoring requirements only and as such, is not intended to be used as a payment schedule. Date Start Date End Work Plan 5/20129/2013 10/201211/2013 Prepare project plans and specifications 11/201211/2013 2/201312/2013 Procure eligible Contractor(s) 3/20131/2014 5/20133/2014 Begin Construction 6/2013 4,42013 Construction 33%complete 9/20134/2014 11/20136/2014 Construction 6650% complete 12/2017/2014 2/20119/2014 Construction 100%complete and project close out IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS OF DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA By: ,Deputy Clerk Georgia A. Hiller,Esq Chairwoman Dated: (SEAL) ATTEST: Collier County Community Redevelopment DWIGHT E. BROCK, CLERK Agency (CRA) -Immokalee Area Dated: By: (SEAL) Tim Nance, Chairman, Collier County Community Redevelopment Agency Immokalee CRA 2008 DREF 08-01 Approved as to form and legality Stormwater Improvements Contract Amendment#1 Page 4 of 4 • Assistant County Attorney => Packet Page-1340- 10/22/2013 16.D.8. E1vMPOWERM.ENT ALLIANCE J OF SOUTH \r1' EST FLORIDA Building Netter Lives Through Honteouvnrrthip and Education hwnolrt/ee • South Clewiston • Hooker Point • Harlem • ;tlonsort Ranch • Big, Ciprrss and Irnrnokttlre Seminole Indian Reservations September 24, 2013 Ms. Kimberly Grant Collier County Housing, Human &Veteran Services 3339 East Tamiami Trail, Bldg H Naples, FL 34112 Dear Ms. Grant: The Empowerment Alliance will not use the $110,000 DRI funds awarded to it on March 26, 2013, for construction of one home at Hatchers Preserve since the Empowerment Alliance is working with Big Cypress Housing to pursue construction of rental units at the site. As of this date, it is my understanding that this agreement or the modification required to implement it has not been officially approved by DEO. As a result, it should be easy for your office to reallocate the funds. Sincerely, kJ/ E-'`S',-:.` '�..1 t f` r Dorothy Cook Executive Director 750 S. Fifth Street. immokalee. Florida 34142 Phone: (239) 658-3315 • Packet Page-1341- Email:easf@earthlink.net