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BCC Minutes 03/04/1986 W '-"'--~-~"-~''''''-''''''-'~''''-'------- ..._.... _..._.......__w - .~."--..,,,,......,,''',,...'''''''--~,."-,..,.'''''.'-.,'''"~.^'''",.,,...,,,'~.....'.,,..,,',..,-",,,->,",-,,"-,,,~ .'. ~oo~ 092p~r,d37 March 4, 19% evaluating and selecting the utility billing system and the RFP has already heen sent out to vendors and they have to respond by March 17, 1986, and they will then be evaluated and a recommendation will be brought to the County for a vendor for a utility billing system imrl~mentation. She stated that during the Phase I study, they talked wit.h at least one professional and support staff person from each of the Board departments, adding that in some instances more people were talKed with, such as in the Community Development Division. She stated that in the current environment area, there are two major systems that are providing the Board departments with automation, adding that the Clerk's Data Processing Department runs the financial system and they are running the local government finacial system as well as providing support in the Utility billing and the EMS billing area, She stated that there are also n wide variety of micro-computers in the Board departments that are used for various types of applications such as spread sheets, financial analysis type of applications, data base management, and word processing applications. She indicated that within the Clerk's department, the ßoard departments are paying about SlOO,OOO a year for services and there are some concerns that the needs are not getting the priority that they should, which is why this RFP for utility billing was done. She stated that within the information systems needs, they were divided into four major categories new system reauests, financial system request, system access request, and office automation request. She stated that there were 54 new system requests dealing primarily with applications that are currently performed manually that employees indicated they would like automated. She stated that the major requests were petition tracking, permitting tracking, project management, contract management, work order inventory for utilities area or water management area, as well as museum and transportation inventory tr3cking. She stated with regard to the financial system request, a large number were received which dealt primarily with asking for on-line access to the LGFS system that runs in the Data Processing Department. She noted that financial reports that are produced are several weeks late and by the time people get them they are not getting up-to-date financial information that they need. She noted that various departments would like a terminal in their office in order to view their financial information on the computer screen so that they can get current information. She said that another request was for report modifications, adding that the Page 2 - - - - - - March 4, 1986 Purchasing Director would like to have the different depart~ents have on-line capability to enter t~~ rcquest for purchase orders from each department rather than one central location as is currently done now. She reported that the Personnel Dircctor would like to be able to enter the personnel action request directly fro~ the Personnel Department instead of sending them to thc Clerk's area for input. She noted with regards to System Access request, this deals with the ability to have electronic capability to read information stored on another computer outside the County. She stated that these requests were from depart- ments like Transportation that would like to be able to get right-of- way information from the State, and the Library would like to be able to tie into the University of Florida computer system. She stated that Office Automation request centers around word processing electronic mail capahilities. She stated that there is a wide variety of word processing equipment in the Board departments, mainly the IBM 5520 system, the display writers, and micro-computers, but there is no system that is all integrated so that if one department wants to send a document to another department electronically that it can easily be done. She stated that the nature of most of the requests in this area was to be able to send documents back and forth electronically for review and revision purposes, adding that a lot of people send docu- ments to the County Attorney and then they are forwarded on, which could all be done electronically. Ms. Linda Sherman, Senior Consultant in Government Consulting Group of Deloitte, Haskins & Sells, stated that as part of Phase I, she was asked to look at the IRM 5520 system usage, adding that this system is basically a word processing system and was acquired by Community Development around 1982 for the purpose of word processing applications but since that date, Public Works and Utilities has been added to the system as users. She stated that the system is maintained by an information processing specialist in the Building Department. She stated that most users are satisfied with the system for word processing, but there were a few concerns like the building permit tracking system. She stated that the word processing system cannot provide all the tracking and the monitorlng capabilities that are reguired for a good tracking system. She reported that there are a lot of functions associated with the tracking process that are done manually. She stated that road inventory is maintained on the 5520 system and this system is not adequate to give the sophisticated ~OOK 092 PAG~ '438 Page 3 ---~,".",,--," &OO~ 092 W.t 43.9 March 4, 1986 reports that they are looking for. She st~ted that the construction status report is maintained as a text document simply because the 5520 system is not adequate to do the necessary job that is needed, She stated that as far as a ~ord processing system, the 5520 system should continue to be used. She stated that once there is an alternative computcr system available, the permit tracking information, the road inventory and the construction project could be removed from the 5520 system and entered into the alternative system so that they could be fully developed. She reported that once the 5520 system reache, its maximum processing capability, it should be evaluated with regards to a different type of office automation system. She stated that as far as micro-computers are concerned, to date they have been the only automation tool available, adding that there are approximately 3S micro-computers located in about l8 different Board departments and they are used for a variety of applications like word processing, data base management, financial analysis, and several different types of tracking applications. She stated that these micro-computers have been acquired on a department-by-department basis and consequently, there are a lot of different types, i.e., IBM, Compac, Apple, Dec, and others. She stated that there are different types of software being used on these micros, adding that they are designed to be used for stand-a-lone application. She stated that these are applications that tend to be department specific and apply to a particular user and department or a particular function like animal control uses one to track dog tags. She stated that there are no standards for hardware and software, which explains why there 3re so many different types of equipment and this causes problems from a support point of view. She noted that the County has made a large investment in mic¡~-computers to date and because of that, a micro-computer support function is required and it would consist of one full time person who would have several responsibilities, primarily to develop the hardware and software stanrlards of the County, responsible for providing and support of all the users, for reviewing all hardware and software purchases as well as upgrades that have been requested, and for assisting and transferring some of the applications that are currently running on micro-computers to a multi-user system when that time comes. Ms. Lugg stated that in the past few months, the computers that have been approved have been a standard micro-computer IBM or IBM compatible. Page 4 - - - _·...__·~.._·,,~_..-._.u_,,"'""''''' ____'_""..^_.-..-.~...._,,~"""'''_._,b,.'·_' .. - - March 4, 1986 Commissioner Voss questioned if this equipment is standardized is there a resale value to the old eQuipment, to which Ms. Lugg stated that the micro-computers are the type of machine one would want to keep and could possibly be incorporated into a larger system on many of the main frame systems. She stated that there is a resale value of micro-computers, but th~y are serving a viable purpose within each department and therefore, should not be sold. She noted that as far as th~ word proceesors, the IBM 5520 system is becoming obsolete and the resale value is around $40,000 with the initial investment being around $l50,QOO. ~e stated that it is serving a purpose for most of the applications and she recommends that this equipment also be kept. Commissioner Pistor questioned if this equipment would be compatible to a main frame, to which Ms. Lugg stated that some of the equipment does not have to tie to a main frame and some will, adding that some of it is simply being used for department specific applica- tions and there would be no purpose to tie that to a larger system. She stated that in Phase III, it would be determined as to what equipment should and could be tied into the main frame of a larger system. In answer to Commissioner Voss, Ms. Lugg stated that the lease/ purchase agreement~ are more viable than a purchase, adding that it depends on how much ~ney is available. Ms. Lugg stated that the ncxt step is to finish compiling a long-range plan which is Phase III, adding that they will be coming back to the BCC early in April with a report on their recommendations for a vendor selection for Phase II of the study. ***** Recessl 2130 P.M. - Reconvenedr 3rOO P.M. ***** Itelll .2 REPORT ON TILAPIA FARMING PROPOSAL, SUN AQUAFARMS, INC. _ TO BE PUT ON MARCH 11, 1986, AGENDA FOR FURTHER CONSIDERATION Dr. Proffitt stated that last weck the Commission requested this workshop to further discuss the exotic fish, tilapia, in Collier County. He stated that various experts were at the Environmental Advisory Council meeting on February 5, 1986, and gave a presentation on tilapia. Dr. Henningsen presented a summary of the expert's comments that were made at the above refcrenced meeting of February 5, 1986, and also showed a seg~ent from a nature show that deals with tilapia species. He noted that the Natural Resources Management Department and the . ~OOK 092 p~"t 440 Page 5 ,. " -""^,,~,,..-~..,~..,...........,.-,.,... ~.,,,,-....,,._,,,, aoo( 092 P~~[ 441 Environmen~al AdviEory Council are opposed to allowipo tilapia to he grown in Collier County. He stated that this matter needs careful consideration as a wrong decision could have serious ecological and economic impacts on Collier County. Dr. Benedict stated that he is representing the EAC, adding that Hi]rch 4, 1986 they did not rei]ch their judgement on this decision lightly. He stated that there was a long wor~shop where all sorts of aspects were discussed as well as various other meetings. He noted that because of its potential ecological implications, the EAC strongly recommends against changing the exotic fish ordinance to allow tilapia, even for aquaculture. Mr. Kevin Dugan of Sun Aguaf~rms stated that tilapia are already in the waters of Collier County and he has no intention of allowing an~';,'ore tilapia into Collier County waters. He stated that the way fish have escaped from fish farms is through broken pipes, wells, and birds preying on open ponds, adding that his facility is indoors so the birds cannot affect it in any way and the dry pond is covered with bird netting so the fish cannot escðpe from there. He noted that unless there is an act of God like a tornado, the whole system is practically lOO% escape proof. He explained the cross breedings and habits of tilapia. Commissioner Pistor questioned if Mr. Dugan could get permission from the State for this fish farm, to which Mr. Dugan replied affirmatively, adding that as long as the system is built the way it is designed, there will be no problem with the State. rn answer to Commissioner Voss, Mr. Dugan stated that the tanks are 28 feet in diameter and 5 feet deep and the water is about a foot below the top of the tan~. Mr. George Keller stated that their percolation pond would eventually pollute the canals and there is always the chance of the fish escaping. He noted that this plant is not qoing to help the economy of Naples; it would be an advantage to Mr. Dugan but not to Naples. Mr. Dugan stated that this is only the first phase of the operation and other shell fish that he intends to grow later will have a benefit to Naples because people will have to be hired at that point. County Manager Lus~ stated that in order to grow tilapia, the ordinance would have to be changed and in changing the ordinance it will effect everyone that wants to grow tilapia and in the future, the Page 6 - - - '~,-,-". ..,...·.".·n.. ~~'. .. .. .. March 4, 1986 Commission may not have the opportunity to go over all the diagrams that have been presented at this time. Mr. Dugan stated that there are State restrictions and every facility dealing with exotics has to bc certified by the State and also, he had to go through a provisional use process which is when all these things would be reviewed. County Manager Lusk questioned where the market is for these fish and why was Collier County picked for this fish farm? Mr. Dugan state~ that the marKet is in the northeast and Collier County was picked bccause of land availability, water quality, further south, and a better climate, adding that at the time the decision was made to start a fish farm in Collier County, he did not know that there was an ordinance prohibiting tilapia. He stated that Collier County is the only county in the State of Florida that has an ordinance against tilapia. Mr. Dugan stated that he is trying to find out if changing the ordinance is amenable to the Commission. Commissioner Pistor stated that in his opinion, he does not feel that there would be much of a chance in getting the e~otic fish ordinance changed. Mr. Bill Lorenz, Pollution Control Director, stated that the wastewater that is going to the dry pond will be 8 gallons per minute which is about l2,OOO gallons a day, which will then discharge through groundwater. He questioned if there is any data available on the effluent concentrations of the wastewater streams basically nitrogen? ..... Commissioner Pistor left the meeting at 4120 P.M. ***.. Mr. Dugan stated that he does not have the information available at this time, but it is around lO parts per million of nitrogen. Commissioner Voss stated that to get an ordinance changed takes about three ~onths and no action can be taken on this matter until it has gone through all the public hearings and then brought back to the Commission. Mr. Dugan questioned if this was up for a vote this date, how would the Commission vote on it? Commissioner Voss stated that this could not be said at this time, otherwise, there would be no sense in going through a public hearing on the matter. Commissioner Hasse stated that there is a lot of risk involved with this matter, adding that it is a big question whether or not approval is given. aOOK 092 P~~[ 442 Page 7 ... 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