Agenda 10/22/2013 Item #16A 4 10/22/2013 16.A.4.
EXECUTIVE SUMMARY
Recommendation to approve and execute a Local Agency Program (LAP) Agreement with
the Florida Department of Transportation (FDOT) in which Collier County would be
reimbursed up to $265,000 for a Traffic Network Study and Analysis and authorize the
necessary budget amendment.
OBJECTIVE: To perform a Network Study and Analysis for the Collier County Traffic
Network in the amount of up to $265,000 from an FDOT sponsored LAP Agreement grant.
CONSIDERATIONS: In July 2010, an application was submitted to the Congestion
Management System and Intelligent Transportation System (CMS/ITS) Committee and approved
by the Metropolitan Planning Organization requesting Federal grant funds to perform a Network
Study and Analysis project for the Collier County traffic network. The purpose of this grant is to
analyze and correct critical network infrastructure issues by replacing current outdated
equipment and implementing new software using professional services supplied through Local
Area Project(LAP) grant funds.
After the equipment is upgraded, a network analysis appliance can be installed to analyze and
map the networks capabilities and vulnerabilities. The gathered information will then be used to
develop a comprehensive System Engineering Management Plan (SEMP) for future network
expansion and integration of the Collier County Traffic Network. Allowing the County to
standardize equipment and further expand the capabilities of its traffic network focusing on
security, network management, and fault tolerance.
The project is scheduled to begin in the winter of 2013.
FISCAL IMPACT: A budget amendment is required to recognize grant revenue in the amount
of$265,000 for FY 2014 in Transportation Grant Fund 711, Project # 33298-01. The funding
source is the Federal Highway Administration (FHWA).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners: approve and execute a
Local Agency Program Agreement with the Florida Department of Transportation wherein
Collier County will be reimbursed up to $265,000 for a network study and analysis of its traffic
network, and authorize its Chairwoman to sign the LAP agreement and authorize the necessary
budget amendment.
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Prepared By: Rick Bossert, Signal Systems Network Specialist, Traffic Operations, Growth
Management Division
Attachments: 1)Resolution; 2)FDOT Lap Agreement FM# 430868-1-18-01; 3) BA Network
Study and Analysis
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.4.
Item Summary: Recommendation to approve and execute a Local Agency Program (LAP)
Agreement with the Florida Department of Transportation (FDOT) in which Collier County
would be reimbursed up to $265,000 for a Network Study and Analysis and authorize the
necessary budget amendment.
Meeting Date: 10/22/2013
Prepared By
Name: BossertRick
Title: VALUE MISSING
9/25/2013 10:25:10 AM
Approved By
Name: AhmadJay
Title: Director-Transportation Engineering,Transportation Engineering&Construction Management
Date: 9/26/2013 10:22:50 AM
Name: KhawajaAnthony
Title: Engineer-Traffic Operations,Transportation Engineering&Construction Management
Date: 9/26/2013 12:01:00 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 9/28/2013 7:07:43 PM
Name: Tara Castillo
Title: Fiscal Technician,Transportation Engineering&Con
Date: 9/30/2013 11:59:16 AM
Name: LynchDiane
Title: Administrative Assistant
Date: 9/30/2013 12:00:32 PM
Name: KearnsAllison
Date: 10/2/2013 2:09:49 PM
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Name: ShueGene
Date: 10/2/2013 3:37:49 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 10/9/2013 1:27:33 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 10/9/2013 2:11:38 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 10/9/2013 10:55:41 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/10/2013 2:58:36 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 10/16/2013 2:49:13 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/16/2013 3:54:11 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 10/16/2013 5:00:06 PM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-01D-40
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
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FPN:430868-1-18-01 Fund:ACTU/SU FLAIR Approp:
Federal No: 8886 379 A Org Code:55012010130 FLAIR Obj:790076
FPN: Fund: FLAIR Approp:
Federal No: Org Code: FLAIR Obj:
FPN: Fund: FLAIR Approp:
Federal No: Org Code: FLAIR Obj:
FPN: Fund: FLAIR Approp:
Federal No: Org Code: FLAIR Obj:
County No:03 Contract No: Vendor No: F596000558004
Data Universal Number System (DUNS)No: 80-939-7102 Local Agency DUNS No:07-6997790
Catalog of Federal Domestic Assistance(CFDA): 20.205 Highway Planning and Construction
THIS AGREEMENT,made and entered into this day of by and between the STATE
OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter called the
Department, and The Board of County Commissioners, Collier County, Florida: 3301 Tamiami Trail East, Naples, Florida
34112-4961 hereinafter called the Agency.
WITNESSETH:
WHEREAS, the Agency has the authority to enter into this Agreement and to undertake the project hereinafter described,
and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including
the implementation of an integrated and balanced transportation system and is authorized under Section 339.12, Florida
Statutes, to enter into this Agreement;
NOW,THEREFORE, in consideration of the mutual covenants, promises and representations herein,the parties agree as
follows:
1.00 Purpose of Agreement: The purpose of this Agreement is to provide for the Department's participation in Network
study and Analysis and as further described in Exhibit "A"attached hereto and by this reference made a part hereof,
hereinafter called the "project,' and to provide Department financial assistance to the Agency and state the terms and
conditions upon which such assistance will be provided and the understandings as to the manner in which the project will
be undertaken and completed.
1.01 Attachments: Exhibit(s) A(Project Description and Responsibilities),B(Schedule of Fundinq),1 (Single Audit Act)
are attached and made a part hereof.
2.01 General Requirements: The Agency shall complete the project as described in Exhibit "A" with all practical
dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions herein, and all applicable
laws. The project will be performed in accordance with all applicable Department procedures, guidelines, manuals,
standards, and directives as described in the Department's Local Agency Program Manual, which by this reference is
made a part hereof as if fully set forth herein. Time is of the essence as to each and every obligation under this
Agreement.
A full time employee of the Agency, qualified to ensure that the work being pursued is complete, accurate, and consistent
with the terms,conditions, and specifications of this Agreement shall be in charge of each project.
Inactivity and Removal of Any Unbilled Funds
Once the Department issues a Notice to Proceed(NTP)for the Project,the Agency shall be obligated to submit an invoice
or other request for reimbursement to the Department for all work completed for the Project no less frequently than on a
quarterly basis, beginning from the day the NTP is issued. If the Agency fails to submit quarterly(or more frequently than
quarterly) invoices to the Department as required herein and in the event said failure to timely submit invoices to the
Department results in FHWA removing any unbilled funding or in the loss of State appropriation authority (which may
include the loss of state and Federal funds, if there are state funds programmed to the Project), then the Agency will be
solely responsible to provide all funds necessary to complete the Project and the Department will not be obligated to
provide any additional funding for the Project. The Agency waives the right to contest such removal of funds by the
Department, if the removal is related to FHWA's withdrawal of funds or if the removal is related to the loss of State
b�
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appropriation authority. in addition to the loss of funding for the Project, the Department will also consider the de-
certification of the Agency for future LAP projects.
Removal of All Funds
If all funds are removed from the project, including amounts previously billed to the Department and reimbursed to the
Agency, and the project is off the state highway system, then the department will have to request repayment for the
previously billed amounts from the Local Agency. No state funds can be used on off-system projects.
2.02 Expiration of Agreement The Agency agrees to complete the project on or before 12/31/2015. if the Agency does
not complete the project within this time period, this Agreement will expire on the last day of the scheduled completion as
provided in this paragraph unless an extension of the time period is requested by the Agency and granted in writing by the
Department prior to the expiration of this Agreement. Expiration of this Agreement will be considered termination of the
project. The cost of any work performed after the expiration date of this Agreement will not be reimbursed by the
Department.
2.03 Pursuant to Federal, State, and Local Laws: In the event that any election, referendum, approval, permit, notice
or other proceeding or authorization is requisite under applicable law to enable the Agency to enter into this Agreement or
to undertake the project hereunder or to observe, assume or carry out any of the provisions of the Agreement, the Agency
will initiate and consummate,as provided by law, all actions necessary with respect to any such matters so requisite.
2.04 Agency Funds: The Agency shall initiate and prosecute to completion all proceedings necessary, including
federal-aid requirements,to enable the Agency to provide the necessary funds for completion of the project.
2.05 Submission of Proceedings, Contracts, and Other Documents: The Agency shall submit to the Department
such data, reports, records, contracts, and other documents relating to the project as the Department and the Federal
Highway Administration(FHWA)may require. The Agency shall use the Department's Local Agency Program Information
Tool and applicable information systems as required.
3.00 Project Cost:
3.01 Total Cost: The total cost of the project is$265.000. This amount is based upon the schedule of funding in Exhibit
"B." The Agency agrees to bear all expenses in excess of the total cost of the project and any deficits involved. The
schedule of funding may be modified by mutual agreement as provided for in paragraph 4.00.
3.02 Department Participation: The Department agrees to participate in the project cost to the extent provided in Exhibit
"B." This amount includes federal-aid funds which are limited to the actual amount of federal-aid participation.
3.03 Limits on Department Funds: Project costs eligible for Department participation will be allowed only from the date
of this Agreement. It is understood that Department participation in eligible project costs is subject to:
a) Legislative approval of the Department's appropriation request in the work program year that the project is
scheduled to be committed;
b) Availability of funds as stated in paragraphs 3.04 and 3.05 of this Agreement;
c) Approval of all plans, specifications, contracts or other obligating documents and all other terms of this
Agreement;and
d) Department approval of the project scope and budget at the time appropriation authority becomes available.
3.04 Appropriation of Funds: The Department's performance and obligation to pay under this.Agreement is contingent
upon an annual appropriation by the Legislature. If the Department's funding for this project is in multiple fiscal years,
funds approval from the Department's Comptroller must be received each fiscal year prior to costs being incurred. See
Exhibit "B° for funding levels by fiscal year. Project costs utilizing these fiscal year funds are not eligible for
reimbursement if incurred prior to funds approval being received. The Department will notify the Agency, in writing, when
funds are available.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-Ot0.40
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3.05 Multi-Year Commitment: In the event this Agreement is in excess of$25,000 and has a term for a period of more
than one year,the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated:
"(a) The Department,during any fiscal year, shall not expend money, incur any liability, or enter into any
contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as
available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this
subsection is null and void,and no money may be paid on such contract. The Department shall require a
statement from the comptroller of the Department that funds are available prior to entering into any such
contract or other binding commitment of funds. Nothing herein contained shall prevent the making of
contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of
the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall
be incorporated verbatim in all contracts of the Department which are for an amount in excess of$25,000
and which have a term for a period of more than 1 year."
3.06 Notice-to-Proceed: No cost may be incurred under this Agreement until the Agency has received a written Notice-
to-Proceed(NTP)from the Department.The Agency agrees to advertise or put the project out to bid thirty(30)days from
the date the Department issues the NTP to advertise the project. If the Agency is not able to meet the scheduled
advertisement,the District LAP Administrator should be notified as soon as possible.
3.07 Limits on Federal Participation: Federal-aid funds shall not participate in any cost which is not incurred in
conformity with applicable Federal and State laws, the regulations in 23 Code of Federal Regulations (C.F.R.) and 49
C.F.R., and policies and procedures prescribed by the Division Administrator of FHWA. Federal funds shall not be paid
on account of any cost incurred prior to authorization by the FHWA to the Department to proceed with the project or part
thereof involving such cost (23 C.F.R. 1.9 (a)). If FHWA or the Department determines that any amount claimed is not
eligible,federal participation may be approved in the amount determined to be adequately supported and the Department
shall notify the Agency in writing citing the reasons why items and amounts are not eligible for federal participation.
Where correctable non-compliance with provisions of law or FHWA requirements exists, Federal funds may be withheld
until compliance is obtained. Where non-compliance is not correctable, FHWA or the Department may deny participation
in parcel or project costs in part or in total.
For any amounts determined to be ineligible for federal reimbursement for which the Department has advanced payment,
the Agency shall promptly reimburse the Department for all such amounts within 90 days of written notice.
4.00 Project Estimate and Disbursement Schedule: Prior to the execution of this Agreement, a project schedule of
funding shall be prepared by the Agency and approved by the Department. The Agency shall maintain said schedule of
funding, carry out the project, and shall incur obligations against and make disbursements of project funds only in
conformity with the latest approved schedule of funding for the project. The schedule of funding may be revised by mutual
written agreement between the Department and the Agency. If revised, a copy of the revision should be forwarded to the
Department's Comptroller and to the Department's Federal-aid Program Office. No increase or decrease shall be
effective unless it complies with fund participation requirements of this Agreement and is approved by the Departments
Comptroller.
5.00 Records:
5.01 Establishment and Maintenance of Accounting Records: Records of costs incurred under the terms of this
Agreement shall be maintained and made available upon request to the Department at all times during the period of this
Agreement and for 5 years after the final payment is made. Copies of these documents and records shall be furnished to
the Department upon request. Records of costs incurred include the Agencys general accounting records and the project
records, together with supporting documents and records of the Agency and all subcontractors performing work on the
project and all other records of the Agency and subcontractors considered necessary by the Department for a proper audit
of costs. If any litigation, claim or audit is started before the expiration of the 5-year period, the records shall be retained
until all litigation, claims or audit findings involving the records have been resolved.
5.02 Costs Incurred for Project: The Agency shall charge to the project account all eligible costs of the project except
costs agreed to be borne by the Agency or its contractors and subcontractors. Costs in excess of the programmed
funding or attributable to actions which have not received the required approval of the Department shall not be considered
eligible costs.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525.010-40
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5.03 Documentation of Project Costs: All costs charged to the project, including any approved services contributed by
the Agency or others, shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers
evidencing in proper detail the nature and propriety of the charges.
5.04 Audit Reports: Recipients of federal and state funds are to have audits done annually using the following criteria:
The administration of resources awarded by the Department to the Agency may be subject to audits and/or monitoring by
the Department,as described in this section.
Monitoring: In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97,
Florida Statutes, as revised (see"Audits' below), monitoring procedures may include, but not be limited to, on-site visits
by Department staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By
entering into this Agreement, the recipient agrees to comply and cooperate fully with any monitoring
procedures/processes deemed appropriate by the Department. In the event the Department determines that a limited
scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the
Department staff to the Agency regarding such audit. The Agency further agrees to comply and cooperate with any
inspections, reviews, investigations or audits deemed necessary by the Department's Office of Inspector General (010),
and the Chief Financial Officer(CFO)or Auditor General.
Audits
Part I - Federally Funded: Recipients of federal funds (i.e., state, local government or non-profit organizations as
defined in OMB Circular A-133,as revised)are to have audits done annually using the following criteria:
1. In the event that the recipient expends $500,000 or more in federal awards in its fiscal year, the recipient must
have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as
revised. Exhibit "1" of this Agreement indicates federal resources awarded through the Department by this
Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources
of federal awards, including federal resources received from the Department. The determination of amounts of
federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as
revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions OMB
Circular A-133,as revised,will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1 the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised.
3. If the recipient expends less than$500,000 in federal awards in its fiscal year, an audit conducted in accordance
with the provisions of OMB Circular A-133,as revised, is not required. However, if the recipient elects to have an
audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must
be paid from non-federal resources(i.e., the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
4. Federal awards are to be identified using the Catalog of Federal Domestic Assistance (CFDA) title and number,
award number and year,and name of the awarding federal agency.
Part II - State Funded: Recipients of state funds (i.e., a non-state entity as defined by Section 215.97(2) (I), Florida
Statutes)are to have audits done annually using the following criteria:
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$500,000 in any fiscal year of such recipient, the recipient must have a state single or project-specific audit for
such fiscal year in accordance with Section 215.97, Florida Statutes, applicable rules of the Executive Office of
the Governor and the CFO, and Chapters 10.550 (local governmental entities)or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General. Exhibit "1" to this Agreement indicates state financial assistance
awarded through the Department by this Agreement. In determining the state financial assistance expended in its
fiscal year,the recipient shall consider all sources of state financial assistance,including state financial assistance
received from the Department, other state agencies,and other non-state entities. State financial assistance does
not include federal direct or pass-through awards and resources received by a non-state entity for federal
program matching requirements.
Ovo
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STATE OF FLORIDA DEPARTLSEM OF TRANSPORTATION 525-014+10
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2. In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the
audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a
financial reporting package as defined by Section 215.97(2) (d), Florida Statutes, and Chapters 10.550 (local
governmental entities)or 10.650(nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in
accordance with the provisions of Section 215.97, Florida Statutes, is not required. However, If the recipient
elects to have audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of
the audit must be paid from the non-state entity's resources(i.e., the cost of such an audit must be paid from the
recipient's resources obtained from other than State entities).
4. State awards are to be identified using the Catalog of State Financial Assistance(CSFA)title and number, award
number and year,and name of the state agency awarding it.
Part III - Other Audit Requirements: The recipient shall follow up and take corrective action on audit findings.
Preparation of a Summary Schedule of Prior Year Audit Findings, including corrective action and current status of the
audit findings is required. Current year audit findings require corrective action and status of findings.
Records related to unresolved audit findings, appeals or litigation shall be retained until the action is completed or the
dispute is resolved. Access to project records and audit work papers shall be given to the Department,the Department of
Financial Services, and the Auditor General. This section does not limit the authority of the Department to conduct or
arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any other
state official.
Part IV-Report Submission:
1. Copies of financial reporting packages for audits conducted in accordance with OMB Circular A-133, as revised,
and required by Part I of this Agreement shall be submitted, when required by Section .320(d), OMB Circular A-
133, as revised, by or on behalf of the recipient directly to each of the following:
a) The Department at each of the following address(es):
(Florida Dept.of Transportation
Lisa R. Brinson, LAP Coordinator
801 North Broadway Avenue
Bartow, Florida 33830
b) The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies
required by Sections.320(d)(1)and(2), OMB Circular A-133,as revised),at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
c) Other federal agencies and pass-through entities in accordance with Sections .320 (e)and (f), OMB Circular
A-133,as revised.
2. In the event that a copy of the financial reporting package required by Part I of this Agreement and conducted in
accordance with OMB Circular A-133, as revised, is not required to be submitted to the Department for reasons
pursuant to Section .320 (e)(2), OMB Circular A-133, as revised, the recipient shall submit the required written
• notification pursuant to Section .320 (e)(2) and a copy of the recipient's audited Schedule of Expenditures of
Federal Awards directly to each of the following:
Florida Dept.of Transportation
Lisa R. Brinson,LAP Coordinator
801 North Broadway Avenue
Bartow, Florida 33830
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STATE OF FLORIDA DEPARTLIENT OF TRANSPORTATION 525-010-30
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In addition, pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shall submit a copy of the
financial reporting package described in Section .320(c), OMB Circular A-133, as revised, and any Management
Letters issued by the auditor,to the Department at each of the following addresses:
Florida Dept.of Transportation
Lisa R.Brinson, LAP Coordinator
801 North Broadway Avenue
Bartow,Florida 33830
3. Copies of the financial reporting package required by Part II of this Agreement shall be submitted by or on behalf
of the recipient directly to each of the following:
a) The Department at each of the following address(es):
Florida Dept.of Transportation
Lisa R.Brinson, LAP Coordinator
801 North Broadway Avenue
Bartow, Florida 33830
b) The Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee,Florida 32399-1450
4. Copies of reports or the Management Letter required by Part Ill of this Agreement shall be submitted by or on
behalf of the recipient directly to:
a) The Department at each of the following address(es):
Florida Dept.of Transportation
Lisa R. Brinson, LAP Coordinator
801 North Broadway Avenue
Bartow, Florida 33830
5. Any reports, Management Letters, or other information required to be submitted to the Department pursuant to
this Agreement shall be submitted in a timely manner in accordance with OMB Circular A-133,as revised, Florida
Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General,as applicable.
6. Recipients, when submitting financial reporting packages to the Department for audits done in accordance with
OMB Circular A-133, as revised, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-
profit organizations), Rules of the Auditor General, should indicate the date that the financial reporting package
was delivered to the recipient in correspondence accompanying the financial reporting package.
Part V- Record Retention: The recipient shall retain sufficient records demonstrating its compliance with the terms of
this Agreement for a period of at least 5 years from the date the audit report is issued and shall allow the Department or its
designee, the state CFO or Auditor General access to such records upon request. The recipient shall ensure that the
independent audit documentation is made available to the Department, or its designee, the state CFO or Auditor General
upon request for a period of at least 5 years from the date the audit report is issued, unless extended in writing by the
Department.
5.05 Inspection: The Agency shall permit, and shall require its contractors to permit, the Department's authorized
representatives and authorized agents of FHWA to inspect all work,workmanship, materials, payrolls, and records and to
audit the books,records,and accounts pertaining to the financing and development of the project.
The Department reserves the right to unilaterally cancel this Agreement for refusal by the Agency or any contractor, sub-
contractor or materials vendor to allow public access to all documents, papers, letters or other material subject to the
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provisions of Chapter 119, Florida Statutes,and made or received in conjunction with this Agreement(Section 287.058(1)
(c), Florida Statutes).
5.06 Uniform Relocation Assistance and Real Property Statistical Report: For any project requiring additional right-
of-way, the Agency must submit to the Department an annual report of its real property acquisition and relocation
assistance activities on the project. Activities shall be reported on a federal fiscal year basis, from October 1 through
September 30. The report must be prepared using the format prescribed in 49 C.F.R. Part 24, Appendix B, and be
submitted to the Department no later than October 15 of each year.
6.00 Requisitions and Payments: Requests for reimbursement for fees or other compensation for services or expenses
incurred shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof(Section 287.058(1)(a), Florida
Statutes).
All recipients of funds from this Agreement, including those contracted by the Agency, must submit bills for any travel
expenses, when authorized by the terms of this Agreement, in accordance with Section 112.061, Florida Statutes, and
Chapter 3-"Traver of the Department's Disbursement Operations Manual, Topic 350-030-400 (Section 287.058(1)(b),
Florida Statutes).
If,after project completion, any claim is made by the Department resulting from an audit or for work or services performed
pursuant to this Agreement,the Department may offset such amount from payments due for work or services done under
any agreement which it has with the Agency owing such amount if, upon demand, payment of the amount is not made
within 60 days to the Department. Offsetting any amount pursuant to this paragraph shall not be considered a breach of
contract by the Department.
7.00 Department Obligations: Subject to other provisions hereof,the Department will honor requests for reimbursement
to the Agency in amounts and at times deemed by the Department to be proper to ensure the carrying out of the project
and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department may
elect by notice in writing not to make a payment if:
7.01 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application, or any
supplement thereto or amendment thereof or in or with respect to any document of data furnished therewith or pursuant
hereto;
•
7.02 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties or
obligations which may jeopardize or adversely affect the project,the Agreement or payments to the project;
7.03 Approval by Department: The Agency shall have taken any action pertaining to the project which, under this
Agreement, requires the approval of the Department or has made related expenditure or incurred related obligations
without having been advised by the Department that same are approved;
7.04 Conflict of Interests: There has been any violation of the conflict of interest provisions contained here in paragraph
12.07.
7.05 Default: The Agency has been determined by the Department to be in default under any of the provisions of the
Agreement.
7.06 Federal Participation: The Department may suspend or terminate payment for that portion of the project which the
FHWA, or the Department acting in lieu of FHWA, may designate as ineligible for federal-aid.
7.07 Disallowed Costs: In determining the amount of the payment, the Department will exclude all projects costs
incurred by the Agency prior to the effective date of this Agreement or the date of authorization, costs incurred after the
expiration of the Agreement, costs which are not provided for in the latest approved schedule of funding in Exhibit"Be for
the project, costs agreed to be borne by the Agency or its contractors and subcontractors for not meeting the project
commencement and final invoice time lines, and costs attributable to goods or services received under a contract or other
arrangements which have not been approved in writing by the Department.
7.08 Final Invoices: The Agency must submit the final invoice on the project to the Department within 120 days after the
completion of the project. Invoices submitted after the 120-day time period may not be paid.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40
LOCAL AGENCY PROGRAM AGREEMENT PRODOCnONSUPPORT
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8.00 Termination or Suspension of Project:
8.01 Termination or Suspension Generally: The Department may, by written notice to the Agency, suspend any or all
of its obligations under this Agreement until such time as the event or condition resulting in such suspension has ceased
or been corrected or the Department may terminate this Agreement in whole or in part at any time the interest of the
Department requires such termination.
(a)If the Department determines that the performance of the Agency is not satisfactory,the Department shall notify the
Agency of the deficiency in writing with a requirement that the deficiency be corrected within thirty(30)days of such
notice. Such notice shall provide reasonable specificity to the Agency of the deficiency that requires correction. If the
deficiency is not corrected within such time period,the Department may either(1)immediately terminate the Agreement
as set forth in paragraph 8.(b)below,or(2)take whatever action is deemed appropriate by the Department to correct the
deficiency. In the event the Department chooses to take action and not terminate the Agreement,the Agency shall,upon
demand, promptly reimburse the Department for any and all costs and expenses incurred by the Department in correcting
the deficiency.
(b) If the Department terminates the Agreement, the Department shall notify the Agency of such termination in writing,
with instructions to the effective date of termination or specify the stage of work at which the Agreement is to be
terminated.
(c) If the Agreement is terminated before the project is completed,the Agency shall be paid only for the percentage of the
project satisfactorily performed for which costs can be substantiated. Such payment, however, shall not exceed the
equivalent percentage of the contract price. All work in progress will become the property of the Department and will be
turned over promptly by the Agency.
8.02 Action Subsequent to Notice-of-Termination or Suspension: Upon receipt of any final termination or suspension
notice under this paragraph, the Agency shall proceed promptly to carry out the actions required therein which may
include any or all of the following: (a)necessary action to terminate or suspend, as the case may be, project activities and
contracts and such other action as may be required or desirable to keep to a minimum the costs upon the basis of which
the financing is to be computed; (b)furnish a statement of the project activities and contracts and other undertakings the
cost of which are otherwise includable as project costs. The termination or suspension shall be carried out in conformity
with the latest schedule, plan, and cost as approved by the Department or upon the basis of terms and conditions
imposed by the Department upon the failure of the Agency to furnish the schedule, plan,and estimate within a reasonable
time. The closing out of federal financial participation in the project shall not constitute a waiver of any claim which the
Department may otherwise have arising out of this Agreement.
9.00 Contracts of Agency:
9.01 Third Party Agreements: Except as otherwise authorized in writing by the Department, the Agency shall not
execute any contract or obligate itself in any manner requiring the disbursement of Department funds, including consultant
or construction contracts or amendments thereto, with any third party with respect to the project without the written
approval of the Department. Failure to obtain such approval shall be sufficient cause for nonpayment by the Department.
The Department specifically reserves unto itself the right to review the qualifications of any consultant or contractor and to
approve or disapprove the employment of the same.
9.02 Compliance with Consultants' Competitive Negotiation Act: It is understood and agreed by the parties hereto
that participation by the Department in a project with the Agency, where said project involves a consultant contract for
engineering, architecture or surveying services, is contingent on the Agency's complying in full with provisions of Section
287.055, Florida Statutes, Consultants'Competitive Negotiation Act. At the discretion of the Department, the Agency will
involve the Department in the consultant selection process for all projects. In all cases,the Agency's attorney shall certify
to the Department that selection has been accomplished in compliance with the Consultants'Competitive Negotiation Act
10.00 Disadvantaged Business Enterprise(DBE)Policy and Obligation: It is the policy of the Department that DBE's,
as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts
financed in whole or in part with Department funds under this Agreement. The DBE requirements of applicable federal
and state laws and regulations apply to this Agreement.
The Agency and its contractors agree to ensure that DBE's have the opportunity to participate in the performance of this
Agreement. In this regard,all recipients and contractors shall take all necessary and reasonable steps in accordance with
k1i>.�
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 52501040
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
Occ-ions
Page 1i
` applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and
perform contracts. The Agency and its contractors and subcontractors shall not discriminate on the basis of race, color,
national origin or sex in the award and performance of contracts, entered pursuant to this Agreement. Furthermore, the
Agency agrees that:
(a)Each financial assistance agreement signed with a US-DOT operating administration(or a primary recipient)must
include the following assurance:
"The recipient shall not discriminate on the basis of race, color, national origin, or sex in the award and
performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of
49 C.F.R. Part 26. The recipient shall take all necessary and reasonable steps under 49 C.F.R. Part 26 to
ensure nondiscrimination in the award and administration of DOT-assisted contracts. The recipient's DBE
program, as required by 49 C.F.R. Part 26 and as approved by Department, is incorporated by reference in
this Agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be
treated as a violation of this Agreement. Upon notification to the recipient of its failure to carry out its
approved program,the Department may impose sanctions as provided for under 49 C.F.R.Part 26 and may,
in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil
Remedies Act of 1986(31 U.S.C. 3801 et seq.)."
(b)Each contract signed with a contractor(and each subcontract the prime contractor signs with a subcontractor)must
include the following assurance:
"The contractor,subrecipient or subcontractor shall not discriminate on the basis of race,color,national origin,
or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 C.F.R.
Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these
requirements is a material breach of this contract,which may result in the termination of this contract or such
other remedy as the recipient deems appropriate.'
11.00 Compliance with Conditions and Laws: The Agency shall comply and require its contractors and subcontractors
to comply with all terms and conditions of this Agreement and all federal, state, and local laws and regulations applicable
to this project. Execution of this Agreement constitutes a certification that the Agency is in compliance with, and will
require its contractors and subcontractors to comply with, all requirements imposed by applicable federal, state, and local
laws and regulations, including the"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
—Lower Tier Covered Transactions,"in 49 C.F.R. Part 29,when applicable.
12.00 Restrictions,Prohibitions,Controls,and Labor Provisions:
12.01 Equal Employment Opportunity: In connection with the carrying out of any project, the Agency shall not
discriminate against any employee or applicant for employment because of race, age, religion, color, sex, national origin,
disability or marital status. The Agency will take affirmative action to ensure that applicants are employed and that
employees are treated during employment without regard to their race, age, religion, color, gender, national origin,
disability or marital status. Such action shall include, but not be limited to,the following:employment upgrading,demotion
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training,including apprenticeship. The Agency shall insert the foregoing provision modified only to show the
particular contractual relationship in all its contracts in connection with the development of operation of the project,except
contracts for the standard commercial supplies or raw materials, and shall require all such contractors to insert a similar
provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the project
involves installation, construction, demolition, removal, site improvement or similar work, the Agency shall post, in
conspicuous places available to employees and applicants for employment for project work, notices to be provided by the
Department setting forth the provisions of the nondiscrimination clause.
12.02 Title Vi—Civil Rights Act of 1964: The Agency will comply with all the requirements imposed by Title VI of the
Civil Rights Act of 1964, the regulations of the U.S. Department of Transportation issued thereunder, and the assurance
by the Agency pursuant thereto.
The Agency shall include provisions in all contracts with third parties that ensure compliance with Title VI of the Civil
Rights Act of 1964,49 C.F.R.Part 21,and related statutes and regulations.
r'j
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010440
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
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12.03 Americans with Disabilities Act of 1990(ADA): The Agency will comply with all the requirements as imposed by
the ADA,the regulations of the Federal government issued thereunder,and assurance by the Agency pursuant thereto.
12.04 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction
for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not
submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not
submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor or consultant under a contract with any public entity;and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
12.05 Discrimination: In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed
on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid on a
contract to provide goods or services to a public entity; may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work;may not submit bids on leases of real property to a public entity;
may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any
public entity;and may not transact business with any public entity.
12.06 Suspension, Revocation, Denial of Qualification or Determination of Contractor Non-Responsibility: An
entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have further been determined
by the Department to be a non-responsible contractor may not submit a bid or perform work for the construction or repair
of a public building or public work on a contract with the Agency.
12.07 Prohibited Interests: Neither the Agency nor any of its contractors or their subcontractors shall enter into any
contract, subcontract or arrangement in connection with the project or any property included or planned to be included in
the project in which any member, officer or employee of the Agency or the locality during tenure or for 2 years thereafter
has any interest, direct or indirect, If any such present or former member, officer or employee involuntarily acquires or had
acquired prior to the beginning of tenure any such interest,and if such interest is immediately disclosed to the Agency,the
Agency, with prior approval of the Department, may waive the prohibition contained in this paragraph provided that any
such present member,officer or employee shall not participate in any action by the Agency or the locality relating to such
contract, subcontract or arrangement.
The Agency shall insert in all contracts entered into in connection with the project or any property included or planned to
be included in any project,and shall require its contractors to insert in each of their subcontracts,the following provision:
"No member, officer or employee of the Agency or of the locality during his tenure or for 2 years
thereafter shall have any interest,direct or indirect,in this contract or the proceeds thereof."
•
The provisions of this paragraph shall not be applicable to any agreement between the Agency and its fiscal depositories
or to any agreement for utility services the rates for which are fixed or controlled by a governmental agency.
12.08 interest of Members of, or Delegates to, Congress: No member or delegate to the Congress of the United
States shall be admitted to any share or part of this Agreement or any benefit arising therefrom.
13.00 Miscellaneous Provisions:
13.01 Environmental Regulations: The Agency will be solely responsible for compliance with all the applicable
environmental regulations, for any liability arising from non-compliance with these regulations, and will reimburse the
Department for any loss incurred in connection therewith. The Agency will be responsible for securing any applicable
permits.
13.02 Department Not Obligated to Third Parties: The Department shall not be obligated or liable hereunder to any
individual or entity not a party to this Agreement.
13.03 When Rights and Remedies Not Waived: In no event shall the making by the Department of any payment to the
Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may
then exist on the part of the Agency and the making of such payment by the Department,while any such breach or default
shall exist,shall in no way impair or prejudice any right or remedy available to the Department with respect to such breach
or default.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010.40
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION O�POR2
Page it
13.04 How Agreement Is Affected by Provisions Being Held Invalid: If any provision of this Agreement is held invalid,
the remainder of this Agreement shall not be affected. In such an instance,the remainder would then continue to conform
to the terms and requirements of applicable law.
13.05 Bonus or Commission: By execution of the Agreement, the Agency represents that it has not paid and, also
agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing
hereunder.
13.06 State Law: Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision
or perform any act or do any other thing in contravention of any applicable state law. If any of the provisions of the
Agreement violate any applicable state law, the Agency will at once notify the Department in writing in order that
appropriate changes and modifications may be made by the Department and the Agency to the end that the Agency may
proceed as soon as possible with the project.
13.07 Plans and Specifications: In the event that this Agreement involves constructing and equipping of facilities, the
Agency shall submit to the Department for approval all appropriate plans and specifications covering the project. The
Department will review all plans and specifications and will issue to the Agency a written approval with any approved
portions of the project and comments or recommendations covering any remainder of the project deemed appropriate.
After resolution of these comments and recommendations to the Department's satisfaction, the Department will issue to
the Agency a written approval with said remainder of the project. Failure to obtain this written approval shall be sufficient
cause of nonpayment by the Department. The Agency will physically include Form FHWA-1273 in all its contracts and
subcontracts.
13.08 Right-of-Way Certification: Upon completion of right-of-way activities on the project, the Agency must certify
compliance with all applicable federal and state requirements. Certification is required prior to advertisement for or
solicitation of bids for construction of the project, including those projects for which no right-of-way is required.
13.09 Agency Certification: The Agency will certify in writing, prior to project closeout that the project was completed in
accordance with applicable plans and specifications, is in place on the Agency's facility, adequate title is in the Agency's
name,and the project is accepted by the Agency as suitable for the intended purpose.
13.10 Agreement Format: All words used herein in the singular form shall extend to and include the plural. All words
used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include
all genders.
13.11 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two counterparts,
each of which so executed shall be deemed to be an original and such counterparts together shall constitute one and the
same instrument.
13.12 Restrictions on Lobbying:
Federal: The Agency agrees that no federally-appropriated funds have been paid, or will be paid by or on behalf of the
Agency, to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member
of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the
awarding of any federal contract,the making of any federal grant,the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract,
grant, loan or cooperative agreement.
If any funds other than federally-appropriated funds have been paid by the Agency to any person for influencing or
attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of
Congress or an employee of a Member of Congress in connection with this Agreement, the undersigned shall complete
and submit Standard Form-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions.
The Agency shall require that the language of this paragraph be included in the award documents for all subawards at all
tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-01040
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
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State: No funds received pursuant to this contract may be expended for lobbying the Legislature, the judicial branch or a
state agency.
13.13 Maintenance: The Agency agrees to maintain any project not on the State Highway System constructed under this
Agreement. If the Agency constructs any improvement on Department right-of-way, the Agency ® will ❑ will not
maintain the improvements made for their useful life.
13.14 Vendors Rights: Vendors (in this document identified as the Agency) providing goods and services to the
Department should be aware of the following time frames. Upon receipt, the Department has 30 working days to inspect
and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The
Department has 20 days to deliver a request for payment(voucher)to the Department of Financial Services. The 20 days
are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and
approved.
If a payment is not available within 40 days after receipt of the invoice and the receipt, inspection, and approval of goods
and services, a separate interest penalty in accordance with Section 215.422(3) (b), Florida Statutes, will be due and
payable in addition to the invoice amount to the Agency. Interest penalties of less than one$1 will not be enforced unless
the Agency requests payment. Invoices which have to be returned to the Agency because of Agency preparation errors
will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is
provided to the Department.
A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual
include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s)from the
Department. The Vendor Ombudsman may be contacted at 850-413-5516.
13.15 Reimbursement of Federal Funds:
The Agency shall comply with all applicable federal guidelines, procedures,and regulations. If at any time a review
conducted by Department and or FHWA reveals that the applicable federal guidelines, procedures, and regulations were
not followed by the Agency and FHWA requires reimbursement of the funds,the Agency will be responsible for repayment
to the Department of all funds awarded under the terms of this Agreement.
13.16 E-VERIFY
The Agency:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all
new employees hired by Agency during the term of the contract;and
2. shalt expressly require any subcontractors performing work or providing services pursuant to the state contract to
likewise utilize the U.S.Department of Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the subcontractor during the contract term.
1.'
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 526010-40
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTION SUPPORT
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IN WITNESS WHEREOF,the parties have caused these presents to be executed the day and year first above written.
AGENCY COLLIER COUNTY STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
By: By:
Name:Georrgq; A. Miler Name:
Title:BoCC Ctw'dirman or Designee Title:Director of Transportation Development
Attest: Attest:
Title:County Clerk or Designee Title:Executive Secretary
Legal Review:
St4 e
,,,11) 44 411 'Fairkr• 0,1"€)-%‘..14.147 -
See attached Encumbrance Form for date of funding approval by Comptroller.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010.40
LOCAL AGENCY PROGRAM AGREEMENT PROJECT MANAGEMENT OFFICE
08/05
Exhibit A,page 1 of 2
EXHIBIT"A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
FPN: 430868-1-18-01
This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and
Collier County, dated
PROJECT LOCATION:
Study and Analysis to be conducted on Collier County Traffic Operations' Network
The project 0 is is not on the National Highway System.
The project j is is not on the State Highway System.
PROJECT DESCRIPTION:
The purpose of this scope work of work is for a Network Study and Analysis for the entire Collier County Traffic
Operation's Network. The goal of the study is to reduce the need to physically manage network devices which span over
163 managed switches and 80 miles of fiber optic network The overall intention of this study is to begin a three stage
path to a fast, secure and stabile network.
SPECIAL CONSIDERATIONS BY AGENCY:
The audit report(s) required in the Agreement shall include a Schedule of Project Assistance that will reflect the
Department's contract number, the Financial Project Number (FPN), the Federal Authorization Number (FAN), where
applicable,the amount of state funding action (receipt and disbursement of funds), any federal or local funding action, and
the funding action from any other source with respect to the project.
No later than at 100% plans submittal, the Agency will submit to the Department the project Bid Package to include
Specifications, updated construction estimate, draft construction contract, completed construction checklist and the
Agency's Certification Clear Package. All items must be reviewed, approved and a Notice to Proceed must be issued by
the Department prior to any construction related activities, including project advertisement. Construction related activities
conducted prior to Notice to Proceed will not be reimbursed and may render the entire project ineligible for federal
funding. The Certification Clear Package must include the following items completed and signed by the authorized
Agency representative:
1) Rail Clear Letter
2) Permits Clear Letter
3) Utilities Clear/Coordinated Letter
The Agency shall commence the project's activities subsequent to the execution of this Agreement and shall perform in
accordance with the following schedule:
a) Network Study and Analysis to be completed by 12/31/2015.
If this schedule cannot be met, the Agency will notify the Department in writing prior to 04/30/2013 with a revised schedule
or the project is subject to the withdrawal of federal funding.
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STATE OF FLORIDA DEPARTMENT CF TRANSPORTATtON S2:•-010-40
LOCAL AGENCY PROGRAM AGREEMENT PROJECT MARAGENMENTOFFICE
WOE
Exhibit A.me2a2
EXHIBIT"A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
All work to be conducted outside of the Department Right-of-Way shall adhere to
1) The 2011 Fiorida Greenbook standards,as amended
2) At a minimum follow the LAP Specifications
All work to be conducted within the Department Right-of-Way shall adhere to the following:
1) The FDOT standard specification for road and bridge construction,2013 edition as amended,and
2) The FDOT roadway and traffic design standard,2013 edition as amended and design criteria from the PPM,
2013 edition as amended.
For all projects the following will apply:
1)Section 287.055, F.S."Consultants Competitive Negotiation Act,`when acquiring a consultant util¢ing federal
funds
2)FDOT"Project Development and Environmental Manual"
3)The Local Agency Program Manual
The Agency will complete and provide the Department with a Final Inspection and Acceptance form at the completion of
the project in accordance with the Local Agency Program Manual for Federal Aid Projects (Department Procedure: 525-
010-42). This form must be completed and accepted by the Department prior to payment of the project Final Invoice.
The Agency will inform the Department in writing of the commencement and completion of the project. Upon completion
of the construction phase, the Department will have forty-five (45) days after receipt of the Agency's final construction
invoice to review, inspect and approve the construction phase for payment. All other invoices for project phases and all
other progress payments shall be processed in accordance with the Department's procedures and guidelines for invoice
processing.The Agency will provide progress billing invoices to the Department on a minimum of a quarterly basis.
The Agency will be responsible for acquiring all required and applicable permits for the project for review and approval
prior to construction.
SPECIAL CONSIDERATIONS BY DEPARTMENT:
The Department shall reimburse the Agency, subject to funds availability, in the year programmed, which is currently in
13!14 for Planning services.
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STATE OF FLORIDA DFPARTUE11T OF TRANSPORTATION 52301040
LOCAL AGENCY PROGRAM AGREEMENT PRODUCTiON SUPPORT
ewe
EXHIBIT"B"
SCHEDULE OF FUNDING
AGENCY NAME&BILLING ADDRESS FPN: 430B68-1-18-01
Board of County Commissioners—Collier County
3301 Tamiaml Trail East
Naples,Florida 34112
PROJECT DESCRIPTION
Name: Network Study and Analysis Length: N/A
Termini: Collier County Traffic Operation's Network
This agreement covers the Planning phase cost.Funds for the planning phase $265,000 will be available in fiscal year
2013/2014 .No phase work may commence without issuance of a NOTICE TO PROCEED from the
Department.Availability of any funds is subject to legislative approval.
FUNDING
(1) (2) (3)
TYPE OF WORK By Fiscal Year PROJECT FUNDS FUNDSY FEDERAL FUNDS
Planning FY: 2013-2014 5265.000 5265.000
FY: 2014-2015
FY: 2015.2016
Total Planning Cost 5265.000 t 5265.000
TOTAL COST OF THE PROJECT 5265.000 ! 5265.E
The Department's fiscal year begins on July 1. For this project,funds are not projected to be available until after the 1st of July of
each fiscal year.The Department will notify the Agency,in writing,when funds are available.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTAnOh 52S41040
LOCAL.AGENCY PROGRAM AGREEMENT PfD04CitON SUPPORT
Page N
EXHIBIT "1"
SINGLE AUDIT ACT
Federal Resources Awarded to the Recipient Pursuant to This Agreement Consist of the Following:
Federal Agency: Federal Highway Administration
CFDA#: 20.205 Highway Planning and Construction
Amount:S 265,000
Compliance Requirement:
Allowable Activities:To be eligible, most projects must be located on public roads that are not functionally classified as
local.The major exceptions are the Highway Bridge Replacement and Rehabilitation Program,which provides assistance
for bridges on and off the federal-aid highways, highway safety activities, bicycle and pedestrian projects, transportation
enhancement activities, the recreational trails program, and planning, research, development, and technology transfer.
Proposed projects meeting these and other planning, design,environmental, safety, etc., requirements can be approved
on the basis of state and local priorities within the limit of the funds apportioned or allocated to each state.
Allowable Costs: Eligible activities and allowable costs will be determined in accordance with Title 23 and Title 49
C.F.R.and the OMB cost principles applicable to the recipient/sub-recipient.
Eligibility: By law,the federal-aid highway program is a federally assisted state program that requires each state to have
a suitably equipped and organized transportation department. Therefore, most projects are administered by or through
State Departments of Transportation (State DOTs). Projects to be funded under the federal-aid highway program are
generally selected by state DOTs or Metropolitan Planning Organizations (MPOs), in cooperation with appropriate local
officials, as specified in 23 U.S.C. and implementing regulations. Territorial highway projects are funded in the same
manner as other federal-aid highway projects,with the territorial transportation agency functioning in a manner similar to a
state DOT. Most Federal Land Highway Program (FLHP) projects are administered by the Federal Highway
Administration (FHWA) Office of Federal Lands Highway and its Divisions or by the various Florida Land Management
Agencies (FLMAs). Under the FLHP, projects in the Indian Reservation Road (IRR) Program are selected by Tribal
Governments and are approved by the Bureau of Indian Affairs (BIA) and the FHWA. Due to recent legislation, Tribal
Governments meeting certain requirements may now administer various IRR projects on behalf of the BIA and FHWA.
The Fish and Wildlife Service(FWS) and the National Park Service (NPS) select projects in the Refuge Road and Park
Roads and Parkways Programs, respectively. For the Forest Highway Program, the Forest Service, the States and the
FHWA jointly select projects.
Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to This Agreement Are As
Follows: The recipient of Local Agency Program(LAP)funding must comply with the statutory requirements in Sections
112.061,215.422,339.12,and 339.135,Florida Statutes,and Title 23 and Title 49,C.F.R.
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RESOLUTION NO.2013-
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER
COUNTY FLORIDA, APPROVING, AND AUTHORIZING ITS CHAIRWOMAN TO
EXECUTE A LOCAL AGENCY PROGRAM AGREEMENT WITH THE STATE OF
FLORIDA DEPARTMENT OF TRANSPORTATION ALLOWING FOR
REIMBURSEMENT OF UP TO $265,000 FOR A NETWORK STUDY AND
ANALYSIS OF THE COLLIER COUNTY TRAFFIC NETWORK.
WHEREAS, at the October 8,2013, meeting of the Collier County Board of Commissioners ("the
Board") approved entering into a Local Agency Program Agreement the ("LAP" Agreement) with the
Florida Department of Transportation ("FDOT") allowing the Board to obtain reimbursement from the
FDOT to conduct a Network Study Analysis of the Collier County Traffic Network in an amount of up to
$265,000;and
WHEREAS, FDOT requires the Board to provide a resolution memorializing and confirming the
Board's aforementioned affirmative vote approving the Agreement and authorizing its Chairwoman to
execute the Agreement.
NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA,that:
1. The Board of County Commissioners approves and authorizes its Chairwoman to sign the
aforementioned LAP Agreement with the FDOT.
2. The Collier County Clerk shall forward a certified copy of this Resolution to FDOT along
with the LAP Agreement for execution by FDOT.
3. This Resolution shall take effect immediately upon adoption.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same, this
8th day of October, 2013.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK,Clerk OF COLLIER COUNTY,FLORIDA
By: By:
,Deputy Clerk GEORGIA A. HILLER,ESQ,
Chairwoman
Approved as to form and legality:
Scott R.Teach, Esq.
Deputy County Attorney
06,
Packet Page-397-