Agenda 10/22/2013 Item #11A 10/22/2013 11 .A.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid number 13-6151 in the amount of $1,669,994.80 to
ADJ Excavating of Florida, Inc., to replace the water mains on 93rd and 94th Avenues North,
under Project Number 71010.
OBJECTIVE: Provide compliant and reliable potable water service to the Collier County Water-Sewer
District(CCWSD)customers on 93`d and 94th Avenues North in Naples Park.
CONSIDERATIONS: On June 24, 2008, Agenda Item 10G, the Board of County Commissioners
(Board) adopted the 2008 Water Master Plan Update that identified the requirement for rehabilitating the
potable water distribution system. The proposed scope of work is consistent with the 2008 Water Master
Plan Update, Project 71010, "Distribution System Renewal and Replacement," Section 8, Table 8-2, page
3 of 5, line 91; and with the 2010 Potable Water CIP Update, page 3 of 4, line 90, as identified in the
2011 User Fee Rate Study. The design of this project is under a separate work order to Q Grady Minor
and Associates,P.A.,under the Fixed Term Professional Engineering Services Contract Number 09-5262.
On September 10, 2013, as Agenda Item 11D, the Board approved a similar project to replace the water
mains on 91' and 92i1 Avenues North in Naples Park. This project is a continuation of the ten-year
program to replace all of the water mains in Naples Park. A summary of the program is provided in the
table below.
LOCATION STATUS
91st&92n1 Avenues North Board approved September 10, 2013 as Agenda Item 11D.
Completion in FY2014.
93rd& 94th Avenues North This Agenda Item. FY2014 completion.
95th&96th Avenues North Planned for FY2015 Completion.
97th through 111"'Avenues North Planned two Avenues per FY dependent upon funding.
The water mains on 93rd and 94th Avenues are approximately 50 years old. The distribution system was
installed in the late 1960s. The asbestos cement pipe has reached the end of its useful life. Due to the
pipe's age and environment, there are an ever increasing number of water main leaks and breaks, which
directly affects the CCWSD's ability to supply uninterrupted service to its customers. There are a limited
number of isolation valves in this area, limiting operational control during maintenance of the distribution
system. The system also lacks a sufficient number of fire hydrants. This project will increase the number
of hydrants from five to 16. The CCWSD considers the 93`d and 94`x' Avenues Water Main Replacement
Project to be a mission-critical part of its overall distribution system rehabilitation program.
The project includes removing the asbestos pipe and replacing it with PVC pipe, as well as replacing
valves, meters and service lines. The new water distribution system will provide a reliable source of
potable water and will help sustain a compliant level of water quality. Eleven additional fire hydrants will
be added at new locations, ensuring sufficient fire flow and improving the coverage for fire fighting. All
roadways within the project area will be resurfaced at the completion of the underground work. This
project will directly benefit approximately 640 residents.
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Invitation to Bid number 13-6151 was advertised on July 25, 2013, with 1,836 vendor email addresses
notified. Sixty-seven bidders downloaded full packages. The six bids received were publicly opened on
August 29, 2013,and are summarized in the following table.
BIDDER TOTAL
ADJ Excavating of Florida,Inc. $1,669,994.80
Quality Enterprises USA,Inc. $1,789,807.80
DN Higgins,Inc. $1,862,230.00
Southwest Utilities Systems $1,991,580.00
Kyle Construction, Inc. $2,429,755.00
Haskins,Inc. $2,481,300.00
Staff reviewed the bids and determined the lowest qualified and responsive bidder to be ADJ Excavating
of Florida, Inc., as shown by the bid tabulation and graph in Attachments 1 and 2. The design
professional, Q Grady Minor and Associates, P.A., recommends award of the bid to ADJ Excavating of
Florida, Inc., in its September 27, 2013, recommendation letter(Attachment 3) as the bid is $425,095.20
(20.3 percent)below its $2,095,090 estimate of probable construction cost.
The project cost contains an allowance of$50,000.00 that includes, but is not limited to, additional piping
and appurtenance replacement, and unforeseen site conditions, as determined by staff, which may be
required during construction. The price for any additional work shall be negotiated prior to
commencement in accordance with the county's Purchasing Policy and the terms of the Agreement.
An initial neighborhood information meeting was held on May 23, 2013,to review the overall project and
gather initial feedback from residents. Following the award of contract, a second neighborhood
information meeting will be held to familiarize the residents with project specifics and to introduce the
Project Delivery Team.
FISCAL IMPACT: The source of funds is Water User Fees, Fund (412). Funding is available under the
Distribution Renewal and Replacement Project, Project Number 71010, and is consistent with the FY14
budget approved by the Board on September 19, 2013.
This compliance driven project is a direct replacement of assets that have reached the end of their useful
lives. The new assets have an approximate life of fifty years. This project is not expected to generate
additional annual operating costs.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the viability of public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, award Invitation to Bid 13-6151, "93`d and 94th Avenue North
Water Main Replacement Project," in the amount of$1,669,994.80 to ADJ Excavating of Florida, Inc.,
and authorize the Chairwoman to sign and execute the attached agreement after final review and approval
by the County Attorney's Office.
Prepared By: Jereme Shaidle,P.E., Senior Project Manager, Public Utilities Division
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Attachments:
1. Bid Tabulation
2. Public Utilities Bid Analysis
3. Recommendation Letter
4. Contract — Due to the size of the contract (277 pages), a web link is provided to view the
document
http://www.colliergov.net/FTP/ADJContract091913.pdf
A hard copy is available in the County Manager's Office.
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COLLIER COUNTY
Board of County Commissioners
Item Number: 11.11.A.
Item Summary: Recommendation to award Invitation to Bid number 13-6151 in the
amount of$1,669,994.80 to ADJ Excavating of Florida, Inc.,to replace the water mains on 93rd
and 94th Avenues North, under Project Number 71010.
Meeting Date: 10/22/2013
Prepared By
Name: ShaidleJereme
Title:VALUE MISSING
9/27/2013 10:45:00 AM
Submitted by
Title: VALUE MISSING
Name: ShaidleJereme
9/27/2013 10:45:01 AM
Approved By
Name: HapkeMargie
Title: Operations Analyst,Public Utilities
Date: 9/27/2013 1:34:22 PM
Name: Joseph Bellone
Title: Manager-Utility Billing&Cust Serv.,Utilities F
Date: 9/27/2013 2:37:19 PM
Name: Steve Messner
Title: Plant Manager,Water
Date: 9/27/2013 5:12:27 PM
Name: WardKelsey
Title:Manager-Contracts Administration,Purchasing&Ge
Date: 9/27/2013 6:36:47 PM
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Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 9/28/2013 7:01:15 PM
Name: JacobsSusan
Title: Operations Analyst,Public Utilities
Date: 9/30/2013 11:35:58 AM
Name: SunyakMark
Title: Project Manager, Principal,Public Utilities Engine
Date: 9/30/2013 11:58:31 AM
Name: ChmelikTom
Title: Director,Public Utilities Engineering
Date: 9/30/2013 12:23:55 PM
Name: JohnsonScott
Title: Purchasing Agent,Purchasing&General Services
Date: 9/30/2013 4:07:01 PM
Name: Evelyn Colon
Title: Purchasing-Procurement Specialist
Date: 10/1/2013 4:40:14 PM
Name: Pam Libby
Title: Manager-Operations-Water/WW,Water
Date: 10/2/2013 1:36:24 PM
Name: YilmazGeorge
Title: Administrator,Public Utilities
Date: 10/4/2013 2:11:20 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 10/9/2013 2:11:24 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/10/2013 2:58:49 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 10/11/2013 12:22:25 PM
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Name: OchsLeo
Title: County Manager
Date: 10/14/2013 11:17:12 AM
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Engineers Estimate ADJ Excavating Quality Enterprise
$ 2,095,090.00 $ 1,669,994.80 $ 1,789,807.80
$3,000,000.00
$2,500,000.00
$2,000,000.00
$1,500,000.00
$1,000,000.00
$500,000.00
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DN Higgins Southwest Utility Kyle Construction
$ 1,862,230.00 $ 1,991,580.00 $ 2,429,755.00
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Haskins
$ 2,481,300.00
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Grady Minor
inor
Civil Engineers • Land Surveyors • Planners • Landscape Architects
September 27, 2013
Mr. Jereme Shaidle, P.E.
Collier County Public Utilities Engineer
3339 Tamiami Trial East, Suite 303
Naples, FL 34112
RE: Naples Park 93rd/94th Avenue Water Main
Replacement(Bid No. 13-6151)
Dear Mr. Shaidle:
On August 29, 2013, the Bids on the above-referenced project were received. A total of six (6)
bids were received. The bids ranged from a low of$1,669,994.80 to a high of$2,481,300.00.
The lowest bid was submitted by ADJ Excavating of Florida, Inc. The Engineers Opinion of
Cost was $2,095,000.00.
We have reviewed the bids received, checked the project references provided by ADJ Excavating
as part of their bid package, and met with the bidder (in conjunction with County Staff) on
September 27th. Based upon our review and meeting with the bidder, we recommend awarding
the contract to the lowest responsive bidder ADJ Excavating of Florida, Inc. in the amount of
$1,669,994.80.
Ve Truly Yours,
Ili i
a/44.
David W. Schmitt, P.E.
DWS/jj
t). f;ratiY t' r Lff `{{, �4���nCC�,,��',,��ttff�5 ' Ph. 239-947-1144 • t : 239-947-0375
P 07-ENG\C\CCU143kO8�Docs\OIBidding Addenda-COs-Corr\L-Shaidle 9-13.docx
3800 Via I1el. ey Eli 0005151 •LB 0005151 • LC 26000266
Bonita Springs, FL 34134 Packet Page-97- u'��'G�•'.Fradyrninoncom