Agenda 10/08/2013 Item #16E1 10/8/2013 16.E.1 .
EXECUTIVE SUMMARY
Recommendation to authorize routine and customary budget amendments appropriating
$2,270,255.72 of Fiscal Year 2013 carry forward for approved open purchase orders into Fiscal
Year 2014 for operating budget funds.
OBJECTIVE: To appropriate funds in FY 14 for purchase orders opened in FY 13 but not
completed prior to the close of the Fiscal Year. -
CONSIDERATIONS: Purchase orders were issued to various vendors in operating funds during
the latter part of FY 2013 and funds appropriated and encumbered to pay for those purchases in
FY 2013. The County continues to need the products or services ordered and these
encumbrances continue to be valid at fiscal year end. However, the appropriations to pay for
these items expired as of September 30, 2013. If these orders were cancelled on September 30th
they would have to be reissued on October 1St, resulting in added record keeping for vendors, the
County's Purchasing Department, the Clerk's Finance Department and the departments that
placed the orders. To avoid this unnecessary workload, Fiscal Year 2014 budgets need to be
amended to re-appropriate the funds and allow payments against purchase orders issued on or
prior to September 30, 2013.
On September 10, 2013, during the regular Board meeting (Item 16.F.6), the Board provided for
the re-appropriation of continuing capital and grant budgets (project budgets). The total of open
operating budget purchase orders was not known until September 30, 2013.
FISCAL IMPACT: Fiscal Year 2013 purchase orders to be re-appropriated in operating budget
funds, in the Fiscal Year 2014 budget, amount to $2,270,255.72.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal
issues, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact with this carry
forward funds request.
RECOMMENDATION: That the Board of Commissioners authorizes a budget amendment
appropriating $2.270,255.72 in carry forward for purchase orders issued within operating budget
funds.
Prepared By: Rhonda L. Tibbetts, Operations Manager, Purchasing Department
Attachments: 2013 Carry Forward Spreadsheet
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10/8/2013 16.E.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.1.
Item Summary: Recommendation to authorize routine and customary budget
amendments appropriating $2,270,255.72 of Fiscal Year 2013 carry forward for approved open
purchase orders into Fiscal Year 2014 for operating budget funds.
Meeting Date: 10/8/2013
Prepared By
Name: TibbettsRhonda
Title: VALUE MISSING
9/20/2013 12:00:21 PM
Submitted by
Title:VALUE MISSING
Name: TibbettsRhonda
9/20/2013 12:00:22 PM
Approved By
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 10/1/2013 6:29:31 AM
Name: TibbettsRhonda
Date: 10/1/2013 9:08:35 AM
Name: pochopinpat
Title: Administrative Assistant.Facilities Management
Date: 10/1/2013 9:12:42 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/1/2013 10:22:51 AM
Name: PriceLen
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10/8/2013 16.E.1 .
Title:Administrator, Administrative Services Amok
Date: 10/1/2013 5:25:33 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/2/2013 8:04:04 AM
Name: PryorCheryl
Title: Management/Budget Analyst, Senior,Office of Manag
Date: 10/2/2013 8:47:52 AM
Name: IsacksonMark
Title:Director-Corp Financial and Mgmt Svs,CMO
Date: 10/2/2013 11:21:11 AM
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10/8/2013 16.E.1.
PO Number Vendor Department Amount Brief Description of
Item/Service
`00141396 Scott D Windham ATM Dept. $ 11,877.80 Landscape Architectural
Consulting Services for
Project Phase III
4500141398 McGee &Associates ATM Dept. $ 6,170.00 Landscape Architectual
Design Services
4500143122 Hole Montes Inc. ATM Dept. $ 41,758.28 Engineering Services for
the FP&L Underground
Conversion Proj.
4500143690 Bentley Electric Co. ATM Dept. $ 430,870.00 FP&L Aerial to
Underground Meter
Conversion
4500144501 RWA Inc. ATM Dept. $ 44,504.70 Land surveying&
subsurface utility services
4500144769 William Varian Construction ATM Dept. $ 7,460.00 Flag Pole Installation
4500142677 Q Grady Minor&Associates Bayshore CRA $ 7,390.95 Warranty Assistance
4500142772 Atkins North America Bayshore CRA $ 79,794.00 Construction Engineering
and Inspection services
4500144908 RWA Inc. Bayshore CRA $ 34,298.04 Engineering Services
4500144867 Fowler White Boggs PA Business& Economic $ 18,000.00 State Lobbyist Services-
Development Economic Accelerator
Operations
4500116113 Hahn Loeser& Parks County Attorney Office $ 343,152.09 This carry forward
request is for the
continued defense of two
multi-million dollar
litigation cases(Francis
Hussey v Collier County
and Sean Hussey v Collier
County
4500142964 Tamiami Ford Inc. Domestic Animal $ 95,341.00 Two (2) new fleet vehicles
Services
4500145621 Clifton Larson Allen LLP Finance $ 330,000.00 FY 2013 Audit Services
4500102357 White &Smith LLC GMD Planning& $ 56,602.75 Review Land
Regulation Land Development Code
Development Services
4500102358 Tomasello Consulting GMD Planning& $ 10,049.10 Interior Basin FEMA
Engineers Regulation Land Floodplain Study
Development Services
4500103244 Van Buskirk Ryffel &Assoc. GMD Planning& $ 3,525.92 Consultant Services
Regulation Land
Development Services
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10/8/2013 16.E.1 .
4500143457 Hyland Software Inc GMD Planning& $ 81,668.97 Portal Enhancements
Regulation Land
Development Services
4500132608 Sweetwater Pool Service GMD Planning& $ 6,232.45 Nuisance abatements for
Regulation Operations Code Enforcement
•
& Regulatory Mgmt
4500136765 Burton &Associates GMD Planning& $ 16,235.00 Consultants providing
Regulation Operations water and wastewater
& Regulatory Mgmt review and analysis on a
number of tasks on a
time and material basis
4500137832 Southwest Builders GMD Planning& $ 5,960.00 Nuisance abatements for
Regulation Operations Code Enforcement
& Regulatory Mgmt
4500141153 FA Remodeling& Repairs GMD Planning& $ 32.25 Nuisance abatements for
Regulation Operations Code Enforcement
& Regulatory Mgmt
4500144381 N Harris Computer Corp GMD Planning & $ 17,640.00 Cityview Mobile for
Regulation Operations Permits& Inspections
& Regulatory Mgmt
4500144573 N Harris Computer Corp GMD Planning & $ 4,000.00 Project Enhancements-
Regulation Operations Commercial Impact Fee
& Regulatory Mgmt Review& Reviewer Time
Changes
4500145153 Marco Office Supply GMD Planning& $ 2,686.05 Panel Asmok
Regulation Operations doors/Bracket/Installatio
& Regulatory Mgmt n
4500142329 Agnoli Barber& Brundage Inc. Immokalee Community $ 71,478.50 ENGINEERING SERVICES
Redevelopment Agency FOR COLORADO AVENUE
DESIGN
4500142720 Q. Grady Minor&Associates Immokalee Community $ 10,309.00 Engineering Services
PA Redevelopment Agency
4500143609 Q. Grady Minor&Associates Immokalee Community $ 18,374.80 Engineering Services
PA Redevelopment Agency
4500143704 AMEC Environment& Immokalee Community $ 1,919.50 CEI Services
Infrastructure Redevelopment Agency
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10/8/2013 16.E.1.
4500144056 Simmonds Electrical of Naples Immokalee Community $ 12,505.00 ROADWAY LIGHT POLE
Redevelopment Agency INSTALL/ REPLACEMENTS
and REPAIRS
4500144146 Bonness Inc. Immokalee Community $ 30,080.19 Immokalee
Redevelopment Agency Improvements: Median
Separators
4500145302 A&M Property Maintenance Immokalee Community $ 20,307.96 Immokalee MSTU/MSTD
LLC, Redevelopment Agency landscape/maintenance
for Areas 1&2
4500144651 OCLC Online Computer Library Library $ 17,096.55 Cataloging, Resource &
Center Subscription OCLC
Services
4500145561 Hermann Trappman Museum $ 6,000.00 Educational children's
book
4500144802 Perkin Elmer Labs Inc. Natural Resource $ 24,100.00 Laboratory System
Department Pollution Upgrade
Control Section
J144685 Tindale Oliver&Associates Office of Management $ 9,540.00 TIF and Impact Fees
Inc. & Budget
4500144380 Gametime Parks & Recreation $ 5,512.19 Playground Replacement
Parts for East Naples
Community Park.
4500144963 Joseph Kyle Lopez Parks & Recreation $ 1,000.00 Sun-N-Fun Lagoon Jingle
4500145286 Simmonds Electrical of Naples Parks & Recreation $ 5,591.00 Sabal Palm Elementary
Ballfield lighting repairs.
4500140395 Eco Mulching Parks & Recreation- $ 2,320.00 maintaining fire break at
Conservation Collier Pepper Ranch Preserve
4500145204 Carter Fence Parks& Recreation - $ 10,139.00 Re-alignment offence
Conservation Collier along property boundary
and installation of new
gate
4500144850 Balance Professional Inc. Purchasing $ 8,822.52 Temporary services for
the implementation of
approved Purchasing
Ordinance
4500139778 Paradise Advertising Tourism $ 25,294.54 Paid Advertising and
Media
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10/8/2013 16.E.1 .
4500139863 Miles Media Tourism $ 77,437.50 Tourism Website
Maintenance and
Development
4500140209 United Arts Council Tourism $ 913.56 United Arts Council
Events Calendar
4500144001 Greater Naples Chamber of Tourism $ 11,837.38 Visitor Information
Commerce Specialist
4500143083 Tamiami Ford Inc. Traffic Operations $ 157,391.20 Bucket Truck
4500144700 Line-X Traffic Operations $ 24,266.00 S5- New Form of Mast
Arm Painting
4500130931 Waste Management Utility Billing& $ 32,892.97 Replacement toters for
Customer Service Waste Mgmt
4500138502 Ferguson Wastewater $ 168.10 Motor Operated Valves
4500143814 Disney&Associates PA Wastewater $ 4,758.80 Architectural Design
4500143907 Graybar Electric Wastewater Collections $ 1,387.50 7-Variable Speed Drives
4500144817 Detection Instruments Wastewater Collections $ 448.61 Calibration of Odalog
Units
4500144818 TSI Incorporated Wastewater Collections $ 500.00 Calibration of Odor
Control Equipment
4500144819 Interscan Corp Wastewater Collections $ 300.00 Calibration of H2S Meter
4500145404 ADM Ventures Wastewater Collections $ 2,900.00 Fork Positioners and
Extenders
4500144995 Perkin Elmer Labs Inc. Water $ 19,414.00 Upgrade existing Amok
laboratory software
shared between Water,
Wastewater, and
Pollution Control Labs.
Provide training to the
three labs and
update/modify a report
module.
$2,270,255.72
Amok
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