Forest Lakes MSTU Agenda 05/01/2018May 1, 2018 Forest Lakes MSTU 1/1
FOREST
LAKES
ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103, Naples, FL 34112
AGENDA
MAY 1, 2018
I. C ALL TO O RDER
II. A TTENDANCE
Advisory Committee Marianne Fanning – Chair (4/21/2022)
Barbara Bell – Vice Chair (4/21/2019)
Richard Barry (4/21/2022)
George E. Fogg (4/21/2020)
John Goody (4/21/2019)
Staff Michelle Arnold – Director
Dan Schumacher – Project Manager
Contractors Aaron Gross – Ground Zero
Scott Windham – Windham Studio
III. A PPROVAL OF A GENDA
IV. A PPROVAL OF M INUTES – M ARCH 6 , 2018
V. C ONTRACTOR R EPORT S :
A. Windham Studio Landscape Architecture – Scott Windham (not present) – No May report.
A. Ground Zero Landscape Maintenance – Aaron Gross
VI. P ROJECT M ANAGERS R EPORT :
A. Budget Report.
B. FY-19 Millage – Motion to renew 4.0 mils or change.
C. Quotes –
1. Quotes:
i. Drainage Improvements – Invitation to Bid (ITB) – Bid package in Procurement
Office for advertisement & award.
2. PO’s Requested:
i. Davey Tree – Phase 2 clean-up.
ii. Windham Studio – Tree Replacement Plans.
iii. McShea – Thermoplastic roadway re-striping.
3. PO’s Issued:
i. Municipal Supply & Sign – STOP/Street signs - COMPLETED.
D. Light Pole Number Duplicates.
VII. N EW B USINESS
A. Quail Run GC – Additional Funds from the MSTU for golf course maintenance.
1. Request submitted to the County Attorney’s Office to evaluate feasibility.
VIII. O LD B USINESS
IX. P UBLIC C OMMENTS
X. A DJOURNMENT
NEXT M EETING : J U N E 5 , 2018 - 10:00 AM
F OREST L A KES C ONDO A SSOCIATION C LUBHOUSE
1058 F OREST L AKES D RIVE , N APLES , FL 34112
(2 3 9 ) 2 6 1 -5 4 9 7
April 3, 2018 Forest Lakes MSTU 1/5
FOREST
LAKES
ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103, Naples, FL 34112
MINUTES
APRIL 3, 2018
I. CALL TO ORDER
Chair Fanning called the meeting to order at 10:03 A.M.
A quorum was established.
II. ATTENDANCE
Advisory Committee Marianne Fanning – Chair
Barbara Bell – Vice Chair
Richard Barry
George Fogg
John Goody
Staff Michelle Arnold – Director (Excused)
Dan Schumacher - Project Manager
Contractors Aaron Gross - Ground Zero Landscaping
Wendy Warren - JuriSolutions
Community Attendees Doug Burnham – Quail Run Golf Club
III. APPROVAL OF AGENDA
Mr. Fogg moved to approve the Agenda of the Forest Lakes Advisory Committee as presented.
Second by Ms. Bell. Carried unanimously 5 - 0.
IV. APPROVAL OF MINUTES – March 6, 2018
Mr. Fogg moved to approve the minutes of the March 6, 2018 Forest Lakes Advisory Committee
subject to the following changes:
Page 4, Item VI. – Project Manager’s Report: C. Community Letter - Bullet 5: from “…
Additionally, Mr. Schumacher will investigate if and how the Community Letter and a map of the
MSTU district may be disseminated on Channel 9, an information channel some within Forest Lakes
have access…,” to … Additionally, Mr. Schumacher will investigate if and how the Community
Letter and a map of the MSTU district may be disseminated on Channel 9, an information channel to
which some within Forest Lakes have access …).”
Page 4, Item VI. – Project Manager’s Report: Quotes - Motion from “… Mr. Fogg motioned to
approve Windham Studio, Inc.’s proposal, dated February 14, 2018, for the Forest Lakes M.S.T.U.
Irma Tree Replacement Plans per the Fixed Term Professional Landscape Architectural Services
Contract #16-659 Not-to-Exceed $7,080.00; reimbursables, Task 6.0, inclusive. Second by Mr.
Barry…,” to … Mr. Fogg motioned to approve Windham Studio, Inc.’s proposal, dated February
14, 2018, for the Forest Lakes M.S.T.U. Irma Tree Replacement Plans per the Fixed Term
Professional Landscape Architectural Services Contract #16-659 Not-to-Exceed $7,080.00;
reimbursables, Task 6.0, inclusive. Second by Mr. Barry. Carried unanimously 5 – 0 …).”
Second by Ms. Bell. Carried unanimously 5 - 0.
April 3, 2018 Forest Lakes MSTU 2/5
V. CONTRACTORS REPORTS
A. Windham Studio – Scott Windham, Landscape Architect (not present).
Scott Windham’s monthly maintenance report dated March 27, 2018 was distributed.
WSI will prepare the Irma tree replacement conceptual plans on receipt of a Purchase Order and
Notice-to-Proceed.
B. Ground Zero Landscape Maintenance – Aaron Gross
Mr. Gross reported on landscape maintenance as follows:
• A second application of fertilizer will be applied the end of April to beginning of May.
• Debris removal is ongoing.
During Committee discussion the following was addressed:
• Encroaching sidewalk debris between the fence and road on Woodshire Lane should be
removed.
• Trim high grass on Forest Lakes Boulevard at edge of sidewalk.
VI. PROJECT MANAGERS REPORT
A. Budget Report
Mr. Schumacher presented the “Forest Lakes MSTU Fund 159, April 6, 2018” for FY18
noting:
• FY18 Ad Valorem property tax revenue budget is $256,100.00 of which $228,405.97 has
been collected.
• Total revenue FY18 is $488,800.00 including investment interest, transfers and
contributions (minus a 5% reserve of $12,900).
• Operating Expense Budget is $162,100.00 of which $56,997.92 is committed; $41,938.58
is expended.
• Unencumbered Operating Expense funds available are $63,163.50.
• Improvements General, Line 32, will be accessed to finance the Agnoli Barber &
Brundage Inc. “Drainage Improvements” project and the McShea Contracting
installation of Thermoplastic striping of roadways and installation of reflectors project.
• Costs related to Hurricane repairs and clean up are funded by a Purchase Order billed to
FEMA and are not reflected in the budget.
• The MSTU is responsible for storm related expenses if FEMA declines reimbursement.
• An insurance claim will be filed with the County’s Risk Management division if FEMA
declines payment; a $500 deductible may apply.
• Total available FY-18 balance is $383,889.53.
B. FY-19 Millage – Motion to renew 4.000 mils or change.
Mr. Schumacher advised the Committee of their Millage Rate assessment options for FY-19 as
follows:
o Lower the current millage rate of 4.0000 (2.6569 of which is allocated to debt service
satisfied in 2022) to establish a Revenue Neutral Policy, maintaining the FY18 income
level.
o Maintain the current 4.0 millage rate, increasing revenue dollars proportionate to the
increase in Ad Valorem Property Tax Value.
April 3, 2018 Forest Lakes MSTU 3/5
Mr. Fogg motioned to maintain the millage rate at 4.0000 for Fiscal Year 2019. Second by Ms.
Fanning. Carried unanimously 5 – 0.
Mr. Schumacher will present the proposed FY19 budget at the May meeting.
C. Quotes
1. Quotes:
i. Invitation to Bid (ITB) – Bid package in Procurement Office for advertisement &
award.
In accordance with County practice, an Invitation to Bid ((ITB) for a comprehensive
multi-year Landscape and Irrigation Maintenance contract bundling landscaping, swale
maintenance and a lighting report, currently under review by the Procurement Division,
will be advertised to qualified contractors.
Aquatic vegetation maintenance in the Quail Run Golf Club lakes will continue as a
separate free standing contract with Mettauer Environmental.
2. PO’s Requested
Mr. Schumacher reported:
i. Davey Tree – Phase 2 clean-up
An PO Req has been submitted for Phase 2 clean-up.
ii. Municipal Supply & Sign – STOP/Street signs.
A Purchase Order has been requested.
iii. Windham Studio – Tree Replacement Plans.
A Purchase Order has been requested and should be issued in a few weeks.
iv. McShea – Thermoplastic roadway re-striping.
Issuance of a Purchase Order is anticipated shortly.
At the request of the Committee, Mr. Schumacher will inquire about the installation of
Blue roadway reflectors at Fire Hydrant locations.
3. PO’s Issued
None
D. Light Poles & Number Duplicates
Mr. Schumacher reported:
• Hart’s Electrical has been retained for light repairs.
• Mr. Schumacher will provide Mr. Gross information on the cleaning method recommended
for dirt removal from existing pole numbers based on his consultation with Mr. Goody.
• Cleaning will be scheduled; poles will be renumbered to ensure no overlap in numbers.
• Downed light poles will be inventoried and a quote obtained for replacements.
• The M.S.T.U. will submit an invoice to FEMA for light pole reimbursement.
• An insurance claim will be filed with the County’s Risk Management Division if FEMA
denies the payment request for the light poles; a $500 deductible may apply.
VII. NEW BUSINESS
None
.
VIII. OLD BUSINESS
None
April 3, 2018 Forest Lakes MSTU 4/5
IX. PUBLIC COMMENTS
A. Community-wide “door charge” – proposed by Quail Run GC.
Mr. Schumacher reported:
• The Quail Run Golf Club has proposed a $10 ‘Door Charge’ to a number of
Condominium Associations in the community to assist with ongoing maintenance of the
golf course property.
• The proposed fee was discussed at a Quail Run sponsored meeting with association
presidents, whereupon there was a suggestion that the MSTU assume responsibility for
the desired additional funding.
• The residents noted the golf course is an integral part of the community, positively
impacting neighborhood property values and the MSTU is common to all Associations
and single family homes within Forest Lakes.
• The Ordinance governing the M.S.T.U. may be modified upon Board of County
Commissioners (BCC) approval to encompass projects beyond the original scope of
“Roadways and Drainage.”
• While M.S.T.U. FY-18 funding is sufficient to support current and planned projects, the
availability of funds for additional Quail Run activities would need to be evaluated.
• The M.S.T.U. currently only has easements for the lakes and ponds on the Golf Course;
however the M.S.T.U. is equipped to assume responsibility and coordinate the activities
of additional projects.
Mr. Schumacher will confer with the County Attorney to determine the legal feasibility of
MSTU funding for non-drainage Golf Course maintenance.
During Committee discussion the following was noted:
• Mr. Burnham volunteered to make “door Charge” presentations and solicit feedback from
all associations in the Forest Lakes community.
• A list of priority projects would be developed to help provide guidance.
• The maintenance of the Australian Pine trees on Pine Ridge Road should be addressed as
a separate issue given the safety and light pole interference concerns.
Mr. Schumacher will investigate maintenance responsibility for the Australian Pine trees
along Pine ridge road for discussion at a future meeting.
Mr. Fogg motioned for the Forest Lakes M.S.T.U. Advisory Committee and Staff to explore
the feasibility of the concept including determining the parameters of any beautification
operations or projects benefiting the golf course providing the entity responsible for the Quail
Run Golf Club maintain its status as a golf course. Second by Mr. Barry.
Motion carried 4 – 1. Mr. Barry abstained.
X. ADJOURNMENT
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 11:35 AM.
April 3, 2018 Forest Lakes MSTU 5/5
NEXT MEETING: MAY 1, 2018 - 10:00 A.M.
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE, NAPLES FL 34112
FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE
________________________________
Marianne Fanning, Chair
The Minutes were approved by the Committee on , 2018 , as presented ____, or as
amended _______.
FOREST LAKES MSTU
FUND 159
May 1, 2018
FY-18 Vendor Item PO#Budget Commitments Expenditures Budget
Remainder
1 CUR AD VALOREM TAX (256,100.00)$ (236,832.03)$ (19,267.97)$
2 DEL AD VALOREM -$ -$
3 OVERNIGHT INTEREST -$ (1,035.97)$ 1,035.97$
4 INVESTMENT INTEREST -$ (1,702.66)$ 1,702.66$
5 INTEREST TAX COLLECTOR -$ (9.98)$ 9.98$
6 REVENUE STRUCTURE (256,100.00)$ (239,580.64)$ (16,519.36)$
7 CARRY FORWARD GEN (245,600.00)$ -$ (245,600.00)$
8 CARRY FORWARD OF ENCUMB AMT -$ -$
9 NEG 5% EST REV 12,900.00$ -$ 12,900.00$
10 TRANSFERS & CONTRIB (232,700.00)$ -$ -$ (232,700.00)$
11 TOTAL REVENUE (488,800.00)$ -$ (239,580.64)$ (249,219.36)$
12 ENGINEERING FEES 12,000.00$ 12,000.00$
Windham Studio, Inc.Landscape Architect 4500183530 4,650.00$ 1,500.00$
Windham Studio, Inc.To pay Invoices- FY17 TBD-10257167 -$ 1,500.00$
13 ENGINEERING FEES OTHER 8,000.00$ 4,650.00$ 3,000.00$ 350.00$
14 INDIRECT COST REIMBURS Collier County Direct Pay 4,800.00$ 2,400.00$ 2,400.00$ -$
15 INTERDEPT. PAYMENT Collier County Direct Pay 500.00$ -$ -$ 500.00$
Ground Zero Landscape Incidentals 4500172242 -$ (150.00)$
Ground Zero Landscape Incidentals 4500182149 -$ 1,041.00$
Ground Zero Landscape Incidental (interim)4500184455 3,150.00$ -$
16 LANDSCAPE INCIDENTALS 5,000.00$ 3,150.00$ 891.00$ 959.00$
Ground Zero Grounds Maintenance 4500182149 4,981.50$
Ground Zero Grounds Maintenance - 2018 4500184455 11,265.00$ 5,039.00$
Ground Zero Grounds Maint. - 4500172242 161.00$ (161.00)$
Ground Zero Swales Maintenance 4500183632 18,576.00$ 8,424.00$
Preferred Materials Asphalt Milling 4500183633 -$ 11,220.00$
Mattauer Aquatic Vegetation - Lakes 4500183270 4,725.00$ 1,575.00$
Hannula Swale Maintenance 4500183577 -$ 1,570.25$
Annat Inc Sign Replacement/Restand 4500186259 2,726.13$ -$
17 OTHER CONTRACTUAL 90,000.00$ 37,453.13$ 32,648.75$ 19,898.12$
18 OTHER CONTRACTUAL 10,000.00$ -$ -$ 10,000.00$
19 ELECTRICITY FP&L Electricity Direct Pay 15,000.00$ 6,837.22$ 6,362.78$ 1,800.00$
20 WATER AND SEWER City of Naples Reclaimed Water Direct Pay 3,000.00$ 803.00$ 697.00$ 1,500.00$
21 RENT EQUIPMENT JM Todd Copier/Printer Lease (shared)4500182934 300.00$ -$ -$ 300.00$
22 INSURANCE GENERAL Collier County Insurance Direct Pay 200.00$ 50.00$ 150.00$ -$
23 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500181962 1,500.00$ 873.16$ 126.84$ 500.00$
24 MULCH Forestry Resources Mulch 4500181963 1,000.00$ 1,000.00$ -$ -$
25 LIGHTING MAINTENANCE Harts Electric Electrical Repair Services 4500182830 5,000.00$ 1,591.20$ 1,308.80$ 2,100.00$
26 OTHER MISCELLANEOUS Juristaff, Inc.Transcriptionist 4500182120 3,500.00$ 1,087.11$ 1,412.89$ 1,000.00$
27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500182958 300.00$ 183.76$ 16.24$ 100.00$
28 COPYING CHARGES JM Todd Monthly CPC (shared)4500182947 300.00$ 287.02$ 279.10$ (266.12)$
SITEONE LANDSCAPE SUP Fertilizer 4500182234 300.00$ -$
Florikan 4500182918 273.25$ 726.75$
29 FERT HERB CHEM 1,500.00$ 573.25$ 726.75$ 200.00$
OTHER OPERATING SUPPLIES CDW Provide office Equipment Intern Visa Payment 32.00$
30 200.00$ 32.00$ 168.00$
31 OPERATING EXPENSE 162,100.00$ 60,938.85$ 50,052.15$ 50,150.00$
32 IMPROVEMENTS GENERAL 179,900.00$ 57,196.55$ -$ 122,703.45$
33 CAPITAL OUTLAY 179,900.00$ 57,196.55$ -$ 122,703.45$
34 TRANS TO 111 UNINCOR 50,700.00$ -$ 50,700.00$
35 TRANSFERS 50,700.00$ -$ -$ 50,700.00$
36 Budget Trans from Appraiser 2,000.00$ 1,202.40$ 797.60$
37 Budget Trans from Tax Collector 5,700.00$ 5,408.18$ 291.82$
38 TRANSFERS CONST 7,700.00$ -$ 6,610.58$ 1,089.42$
39 RESERVES FOR FUTURE CONST 88,400.00$ -$ -$ 88,400.00$
40 RESERVES 88,400.00$ -$ -$ 88,400.00$
41 TOTAL EXPENDITURES 488,800.00$ 118,135.40$ 56,662.73$ 313,042.87$
145,888,273 FY-11 Final Taxable Value
132,933,552 FY-12 Final Taxable Value
129,715,669 FY-13 Oct Taxable Value
129,977,881 FY-14 Oct Taxable Value
140,171,072 FY-15 Oct Taxable Value
152,711,783 FY-16 Oct Taxable Value
165,722,702 FY-17 Oct Taxable Value
190,671,629 FY-18 Oct Taxable Value
15.05% Increase, FY-17 to FY-18
Revenue Summary Millage Summary
FY-18 Gross Taxable Value 190,671,629 FY 18 FY 17 Other Operating Total
Deduct New Under-construction 2,684,893 Millage: 1.3431 1.1438 2.6735 1.3265 4.0
FY-17 Net Taxable Value 187,986,736 Revenue: $256,091 $189,554 $326,700 $162,100 $488,800
Property Tax Summary