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Backup Documents 04/24/2018 Item #16C 7 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP1 6 C TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Risk Risk Management N/A N/A 2. County Attorney Office County Attorney Office C„11In U. 25 Ig 4. BCC Office Board of County �S Commissioners / z\\ <>\‘9> Records Clerk of Court's Office '13 -pot Minutes and la-Eltt) ?. 5. Procurement Services Procurement Services PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Barbara Lance Contact Information 239-252-8998 Contact/ Department Agenda Date Item was April 24,2018 / Agenda Item Number 16C7 Approved by the BCC A/ Type of Document Amendment 6 / Number of Original Attached ✓✓✓ Documents Attached PO number or account N/A 04-3673 Prof Eng Sery Carollo Engineers,Inc. number if document is For Design of NE to be recorded Water ReclamatFacility INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A”in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK „Be— N 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be BL signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the BL document or the fmal negotiated contract date whichever is applicable. 6. "Sign here”tabs are placed on the appropriate pages indicating where the Chairman's BL signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 04/24/2018 and all changes made during t the meeting have been incorporated in the attached document. The County _ .o t:¢l Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the p t BCC,all changes directed by the BCC have been made, and the document is ready for the ;;TAWitt r Chairman's signature. ✓ i:x 16C1 MEMORANDUM Date: April 26, 2018 To: Barbara Lance, Purchasing Tech Procurement Services From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Contract No. 04-3673, Amendment #6 Contractor: Carollo Engineers, Inc. (f/k/a Carollo Engineers, P.C.) Attached, is an original copy of the contract referenced above, (Item #16C7) approved by the Board of County Commissioners on Tuesday, April 24, 2018. The second original contract has been held in the Minutes and Records Department for the Board's Official Record. If you have any questions, please contact me at 252-8406. Thank you. Attachment 1 6 C 7 SIXTH AMENDMENT TO AGREEMENT #04-3673 FOR "Professional Engineering Services for Design of the Northeast Water Reclamation Facility and Water Treatment Plant" THIS AMENDMENT, made and entered into on this 2,9* day of 4,,L, 2018, by and between Carollo Engineers, Inc., f/k/a Carollo Engineers, P.C. (referred to herein as "Consultant") and Collier County Board of County Commissioners, a political subdivision of the State of Florida, (the "County"): WHEREAS, on December 14, 2014, Agenda Item 10.E., the County entered into an Agreement with Consultant to provide professional engineering services for design and related consulting services for the construction of the Northeast Water Reclamation Facility (NERWRF) and Northeast Water Treatment Plant (NERWTP), Project No. 70902 in the amount of$11,752,020; and WHEREAS,on March 18, 2005,the County administratively approved Amendment No. 1 to replace section 8.1 and 8.2 of Article Eight, Indemnification to update contract indemnification clause. WHEREAS, on November 15, 2005, Agenda Item 10.G, the County approved Amendment No. 2 in the amount of$1,144,432 for services related to the revised phasing of development for the NERWRF and NERWTP. Changes include; 1)revise language to Schedule A-Scope of Services, Section 4.0 and 5.0; and 2)replace in its entirety Schedule B-Attachment A, Schedule of Fees for Basic Services. WHEREAS, on January 26, 2010, Agenda Item 16.C.2, the County approved Amendment No. 3 to include Exhibit A3-A- Supplemental Terms and Conditions. Further, parties agree to suspend (hibernate)primary services identified in Schedule A"Scope of Services"due to projected slower growth and population projections, while allowing for oversight and management of activities during the hibernation, and providing for future reactivation of the Contract in the amount; and WHEREAS, on February 27, 2015, the County administratively approved Amendment No. 4 (Exhibit A-4) to replace in its entirety, Article Four-Time, Paragraph 4.1 to extend the period for the Consultant to provide services through the eventual completion and closeout of all services required on the Project; and WHEREAS,on September 26,2017,Agenda Item 16.C.1,the County approved Amendment No. 5 to reactivate contract, amend hourly rates, as set forth in Schedule B-Attachment B and approve a new proposed Scope of Work (Exhibit A5-A) providing for the update of the Northeast Water Reclamation Facility and Northeast Regional Water Treatment Plant design criteria in the amount of $172,642. WHEREAS, the parties desire to further amend the Agreement to include Exhibit A6-A and Exhibit A6-B to include additional scope of work to the Northeast Utility Facility Site to create a Northeast Base Map, site plan modifications, identify parcel plat and provide associated time-and- material fees in the amount of$149,943. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the parties as follows: Page 1 of 2 Sixth Amendment to Agreement#04-3673 g 16C7 NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the Parties to include and incorporate attached Exhibits A6-1 and A6-B as part of the duties and obligations in performing under Contract No. 04-3673. IN WITNESS WHEREOF,the Parties hereto,have each,respectively,by an authorized person or agent, have executed this Amendment on the date and year first written above. ATTEST: Dwight E. Brock,Clerk of Courts BOARD O• 0 , Y CO ' ` • ; RS COLLIE' CO '/ Y, • -410 • By: LttAkiL. . rw,�f By: Andy Solis, Chairman Dated: ; 4 (SEAL) 111 Attest as to,Quirma rs signature only::.;%' Consultant's Witnesses: CONSULTANT: Carollo Engineers,Inc., ( A 6 I ‘'..kCAODI'A By. First Witn-.s Signature `PN\Arta, CI . G c uz.a n ��l�jrT . -,--;--0-,,,,,„4-,-,"o,,,,,7, TType/print witness nameT TType/print signature and titleT S�,,„ ,,,e 1//7” &I"\S —.---14JSK-- Second Witness �j/Z o/Ae V r0Y\ru_(O\ S ate TType/print witness nameT Approved as to Form and Legality: 012aat/t7V)Aill--&—L Item# .1.W...:1 Deputy-County Attorney f 4SSt.sffrtn•l p� ,�n !�,/ Agenda t„�...'Ll�_` ColColt I ►l• l]i' e Date ` Print Name Date '(.1.--1S-1Recd AI 'puty Clerk. ll EXHIBITS TO FOLLOW SIGNATURE PAGE 4,01 Page 2 of 2 Sixth Amendment to Agreement#04-3673 1 6 C 7 EXHIBIT A6-A SCOPE OF WORK NORTHEAST BASE MAP (COLLIER COUNTY NORTHEAST UTILITY FACILITY SITE PLANNING AND ENGINEERING) BACKGROUND Collier County plans to commence construction of the Northeast Water Treatment and Water Reclamation Facility. Carollo Engineers (Carollo) designed the proposed facilities in 2008, with Stantec (formerly Wilson Miller) providing support services for the civil site design of the facility. Collier County has authorized Carollo Engineers to review the original design and provide engineering assistance to evaluate the existing plans and specifications with regard to the treatment facilities. Concurrent with the evaluation being performed by Carollo, the County has requested that the Carollo and Stantec provide site planning engineering services for the following: 1. Pipeline Realignment Since the original design plans were completed, development plans for the lands surrounding the proposed facility have changed, including: The County is currently constructing improvements on land adjacent to the Fairgrounds for a Drop-off/Recycling Center(NERC); a. The County and their consultants have developed plans to improve land immediately west of the Northeast Utility Site for the Collier County Big Corkscrew Regional Park (BCIRP), Phase I.; b. Various well site modifications. c. The future design and development of Phase II of the BCIRP; d. Design and construction of an access road from Oil Well Road to the SE corner of the future Phase II of the BCIRP, and; e. Future connections that may be warranted to and from the Orangetree Utility Site such as an irrigation quality water main from Orangetree to the BCIRP. The original design for the Northeast Utility site, prepared by the Carollo and Stantec team, specifically as it pertains to piping, needs to be re-evaluated to account for the changes associated with the aforementioned land use changes and considerations, The goal of this effort is to develop the re-alignment of yard piping that is impacted by the current and proposed plans for lands in the immediate vicinity of the Project. The preliminary design will include the identification of the horizontal alignment, required easements (if necessary), identification of pipe material, typical sections, and the identification of potential or 1 16C7 jAp rook U.% proposed conflicts. The preliminary design will also identify the impact that the re-alignment on the proposed cost and schedule. 2. Location and Alignment of Disposal Facilities for Orange Tree Utilities Collier County has requested the Carollo/Stantec team to evaluate the proposed deep injection well (DIW) location, surface facilities, and pipeline routing necessary to allow for the disposal of effluent from the Orange Tree Utility (OTU)facilities. Currently, treated effluent from the OTU wastewater facility is blended with RO concentrate from the OTU facility and then applied to rapid infiltration basins (percolation ponds). The County would like the ability to discharge the blended effluent to the proposed DIW at the NE Utility Facility. As part of this assignment, the team will develop the alignment of pipelines that will convey the blended effluent to the proposed deep injection well site. There may be an opportunity to utilize a proposed pipeline (on an interim basis)that will ultimately convey flows from the OTU facilities to the NE Utility Facility site. Additionally, an evaluation of the surface facilities will be performed and the original site plan will be evaluated and modified to account for receiving the blended effluent from the OTU facility. The preliminary site will consider instrumentation associated with sampling and reporting requirements associated with the blended effluent from OTU, as well as future sampling requirements associated with the buildout of the NE Utility Facility site. 3. Civil Site Design Collier County would like to commence development of the Northeast Utility Facility Site and would like to evaluate strategies to commence civil/site development in advance of the bid and construction of the water and wastewater facilities. As such, the County has requested that Carollo and Stantec identify preliminary strategies and site considerations that allow the County to commence construction efforts in advance of final design of the treatment facilities. This effort will include the evaluation of site design components that can be constructed in advance of the water and wastewater facilities. Potential early site work to be considered will include the evaluation of environmental permit requirements, clearing and grubbing, site grading, stormwater facilities, access roads, fencing, landscaping with irrigation, yard piping, and potential electrical service improvements. Stantec will also consider the construction of a deep injection well as a part of the preliminary phase. The proposed well would serve as an interim facility to accommodate the Orange Tree Utility WWTP disposal. The goals of this effort are to identify design, permitting and procurement strategies to allow the County to commence construction activities in approximately FY2019. Stantec and Carollo will evaluate strategies that include the identification of separate specialized bid packages, schedules, and cost estimates to assist in achieving this goal. 4. Identify Parcel Plat The NE Utility site is currently proposed to be co-located with other County facilities including the Big Corkscrew regional park and other County facilities. It is in the Public Utilities Department's best interest to plat the parent parcel for each of the intended users. This will 2 16C7 rim igot allow the Public Utilities Department to permit the NE Utility Facility site, independent of other projects that are currently under development. Efforts associated with this task will identify the strategy to plat the parcel that will optimize the County's ability to proceed with a phased development plan. PURPOSE The purpose of this scope of services is to provide site planning and engineering services associated with: • -alignment of pipelines impacted by the Big Corkscrew Regional Park (Phases I and II), and the NERC; • location of temporary disposal facilities for OTU effluent; • identification and evaluation of civil site design, permitting and procurement strategies; • identification of required parcel plats. SCOPE OF WORK Task 1: Meetings and Coordination For the duration of the work order, the team will coordinate with the County through regularly scheduled meetings, letters, transmittals, e-mails, memoranda, and other forms of formal and informal communication, as appropriate. It is anticipated that Stantec will attend up to eight meetings. A preliminary list of anticipated formal meetings includes the following: 1. Kick-Off Meeting with County Staff(1) 2. Pipeline Re-Alignment Concept Review Meeting (1) 3. Preliminary Identification Civil/Site Design, Permitting, and Procurement Strategy Meeting (1) 4. Additional Site Review Meetings (2) 5. Up to three (3) additional Meetings with County stakeholders as directed It is anticipated that Carollo will be present at each formal meeting in person or via phone. Stantec will be responsible for conducting meetings, preparing agendas, and producing meeting summaries. In advance of each formal meeting, Stantec will coordinate with Carollo and discuss items to be presented and incorporated into the agenda. Deliverables Meeting materials including, but not limited to, documentation, graphics, agenda items and meeting summaries for each meeting. 3 16Cto7 Task 2: Site Planning and Engineering The team will evaluate the 2008 design plans and identify constraints and opportunities to consider as part of the evaluation of the revised NE Utility site. The team will also identify opportunities for separate civil/site design, permitting, and construction strategies that will allow the County to commence construction in approximately FY2019. The team will develop a base map that incorporates the original designed site as well as works and planning initiatives that impact the existing site design (i.e. potable water main improvements along Immokalee and/or 39th Ave North, pipeline improvements adjacent to Collier County School Board properties, etc.). The team will solicit input and information from County stakeholders to identify bodies of work and available information to be incorporated into the base map. This information will be utilized to evaluate design and permitting strategies. The team will prepare a design memorandum that will include the following: 1. Re-alignment of pipelines that have been impacted by the surrounding land uses changes identified above. Results will be documented in a preliminary design memorandum. 2. The alignment of pipelines that will convey the blended effluent to the proposed deep injection well site. There may be an opportunity to utilize the proposed pipeline, on an interim basis, that will ultimately convey flows from the OTU facilities to the NE Utility site. 3. Evaluation of the surface facilities will be performed and the original site plan will be evaluated and modified to account for receiving the blended effluent from the OTU facility. The site evaluation will consider instrumentation associated with sampling and reporting requirements associated with the blended effluent from OTU, as well as future sampling requirements associated with the buildout of the NE Utility site. It is assumed that the original DIW design, size, and capacity will remain unchanged from the original design. 4. Identification of separate civil/site design, permitting, and construction strategies that will allow the County to commence construction in approximately FY2019. 5. Evaluation and identification of up to 5 separate legally described parcels. Task 3: Report Stantec will prepare a report documenting the site planning and engineering effort. The report will detail: 1. Discussion of revised site constraints and considerations based on revised base map exercise. 2. Baseline information made available and coordination with other consultants hired by the county regarding pipe locations and resolution of physical conflicts with planned development; 3. Provide a written update regarding any changes to the previously prepared plans based on changes to the Land Development Code with regard to landscape and buffering; 4 16C7 Carl,// 4. Evaluation of pipeline corridor(s) to and from the NE Utility Facility site. This will also include the evaluation of pipeline corridor(s)to convey blended effluent to the DIW; 5. Identification of up to three alternative pipeline corridors, if applicable; 6. Identification of up to three alternative routes to original design in terms of water and wastewater treatment facilities, cost, and schedule, if applicable; 7. Recommendation of proposed re-alignment; 8. Development of preliminary alignment drawings; 9. Development of typical cross sections; 10. Evaluation of sampling and recording requirements associated with the blended effluent; 11. Evaluation of the original DIW site and development of proposed modifications to the DIW to receive flows on an interim basis from out; 12. Development of preliminary site plan; 13. Development of preliminary alignment drawings; 14. Identification of potential conflicts to be addressed during detailed design. 15. Identify civil/site improvements that will not be impacted by future anticipated design revisions; 16. Identify site development permitting strategies associated with modifying the existing permits and/or developing new permit applications that allow the County to commence preliminary construction activities associated with site development. DELIVERABLES Draft and Final report. Up to five (5) hard copies of the report will be provided to the County upon request. SCHEDULE A detailed schedule will be developed and refined during the kickoff meeting. All services will be completed within 365 days of issuance of Notice to Proceed. COMPENSATION The proposal fee for the above scope of work will be charged on a Time and Material basis for the not-to-exceed fee of$149,943. This fee estimate is based on the attached budget breakdown. 5 16C7 siGN CLARIFICATIONS AND ASSUMPTIONS Tasks not specifically identified in this document are not part of this scope of services including, but not limited to: • Detailed Design • Process optimization and design • Hydraulic modeling and pipeline sizing • Development of bid documents • Development of legal sketch and description • Survey services; or platting • Environmental evaluations • Geotechnical investigations • Zoning services • Permitting 6 1607 EXHIBIT A6-B CollierCsOnnty FEE TABLE Northeast Utility Facility.Site Planning and Engineering Fee Bads 31Jan-18 Labor Nom and Costs 8^ F g t 8 lwi F Task Total Fee Schedule grYBUB2n Senor P... P... Ass.. gess land $.: E Nast Pro.* pnI.sdend Prefwlpul Professional Professional Tedobisr TasiNalrr Preeassinp Ea Laker p 3 3 s o. Teck Description gene Cost $20.408 1,224.34 $208.14 6112.82 $132.45 $150.11 30039 $17.13 Meetings and Coordination r9.k Meetings anti Caordireupn 40 8 8 8 04 514,079 $12,510 $838 527.213 Taak1 WIRWsi b t s 0 0 0 9 6 M 526ffi 312510. SfN $27.313 , 2 Site Planning and Engines.. Site Plan ng and Engineering 32 8 a 4 4 4 60 _ 812,715 $14.212 $4,211 $101,143 Task 2 Saba 30 S a 0 0 4 4 4 80 2147/9 Watt 54311 0801.141 3 Repeat Repot _ _._.. _--.18 4 4 4 4 4 36 $7,049 $13,841 5892 $21,587 TW 3SnOtal l 12 4 4 0 0 4 4 4 38 87.148 $1314$ s822 $21.38( Taal N N 22 5 a $ I 19 104 $ 33,042 $113573 $3,323 6149,043 31612019 16C7 carollo Engineers...Wbrtdng Wonders With Waters CERTIFICATION This is to certify that the undersigned, Michael W. Barnes, as Corporate Secretary and General Counsel for Carollo Engineers, Inc., is authorized to state and certify: That by corporate policy approved by the Board of Directors on 02/07/2011, Robert S. Cushing, Senior Vice President, and Laura Baumberger, Associate Vice President, are authorized to execute engineering service agreements for the usual and customary engineering business of the company. 47/Dated: September 27, 2017 `�- Michael W. Barnes Corporate Secretary & General Counsel acp ({itata4C Valley�� } kilk rrn is e €�,,., i 16C7 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189 r/z'- ,... r v,fit iat/w/. ori. iY..-0/.4-,4,:..s`¢..,/,:v.,/.4/..4...:`.:44, 0.44\44R-e`stv. eCr N.v e .,,0443:1Y- `l^rM .6`.` iS.S" L`'.``1`ihe wt At< e'mfis: A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. State of California ) County of ,7`t1 rC- cam. k„,.•C \-Cr. ) On `\\1:\ \-\ before me, %A G.tf\CAc' 9‘,),AAN c_ , Date -re Insert Name and Title ()tithe Officer personally appeared 'IN\ C,;\t\A'),.c \ C'), -r to.•-. Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS myhand and official seal. MOLLY DUTRA Notary Public-California E " Contra Costa County Z %,..)„,. ...„, •,,,,,,•:f7,? Commission.2149841 Signature M�t Comm.Expires Apr 21.2020 Sig lure of Notary Public Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: , c\•-,G\ 4\Vy-.\ Document Date: cl\n\1 1 Number of Pages: \ Signer(s) Other Than Named Above: Y'tik Ch Capacity(ies) Claimed by Signer(s) Signer's Name: . . • Iss ,, k . er's Name: TK Corporate Officer — Title(s): L] Co .s ate Officer — Title(s): Li Partner — L] Limited LJ General H Partner I Limited L]General CJ Individual ❑Attorney in Fact El Individual ':I Attorney in Fact Ll Truste El Guardian or Conservator ❑Trustee i . .ardian or Conservator `Other. Ir..., ` GW\ k,iV. s . \ L Other: Signer Is Representing: 1/4,.,'r. V\\\:$ Signer Is Representing: Www, r `'' e's 5'. n' "` ..- 'c, c._.. rac„r 4XXIXI�# `{'✓v` ,-X A V *° v..tie.0,.,' ' _.''t.;'x:,. <fi'.'r. "...:4'w «s.,t.w., 4 4.!..,40.'p<.a+:,V,�'• *,,, ©2014 National Notary Association • www.NationalNotary.org • 1-800-US NOTARY(1-800-876-6827) Item#5907