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Heritage Bay Minutes 03/01/2018 MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, March 1, 2018 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida. Present and constituting a quorum were: Edwin Hubbard Chairman John May Vice Chairman Jack Arcurie Assistant Secretary Dennis Gagne Assistant Secretary Donna Hunter Assistant Secretary Also present were: Justin Faircloth District Manager Greg Urbancic District Counsel Jeffrey Satfield CPH Wendell Gaertner PRAG Resident The following is a summary of the actions taken at the March I, 2018 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Faircloth called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda On MOTION by Mr. May seconded by Mr. Arcurie with all in favor the agenda was approved as presented. THIRD ORDER OF BUSINESS Public Comments on Agenda Items Hearing no comments from the audience,the next item of business followed. March 1, 2018 Heritage Bay CDD FOURTH ORDER OF BUSINESS Engineer's Report A. Water Testing Report • CPH presented an updated report. The Board expressed concerns observed with the report. It was suggested CPI-I with various staff meet with Mr. Gagne before the next report is completed. This meeting will take place on March 20, 2018 at 10:00 a.m. The revised report will be reviewed at this meeting as well; and if the report is accepted it will be presented at the April meeting for acceptance by the Board. B. Bathymetric Update • CPH will present dates for review at the meeting with Mr. Gagne. • Mr. Satfield reported all the permits have not been obtained for the scheduled work. The South Florida Water Management District is requesting a new permit and Mr. Satfield is scheduled to meet with them to see if a permit modification will be sufficient for the work being performed. FIFTH ORDER OF BUSINESS Attorney's Report A. Loan Update—PRAG • Mr. Gaertner gave an update and reviewed a cash flow analysis with the Board. On MOTION by Mr. May seconded by Mr. Gagne with all in favor the modified financial advisory fee of PRAG in the amount of$40,000 was approved. • The Board requested the issuance costs be updated from what has been presented to FEMA currently to only include the percentages based on the new money being obtained and not the total issuance costs. B. Public Hearing Discussion • Discussion ensued with regard to communications received in response to the mailed notices. • Mr. Urbancic requested all communication to the Board be included in the public hearing agenda package for review by the Board. i. Communication to Homeowners • CPH will provide a photo of the project from the updated Engineer's Report to Mr.Gaertner for the presentation at the public hearing. 2 March 1, 2018 Heritage Bay CDD The record will reflect Mr. Satfield and Mr. Gaertner left the meeting. C. Quality Enterprises Contract Update • Revisions as requested and updates per statute have been made; and the contract has been sent to Quality Enterprises. i. Pre-Construction Meeting Date • A meeting is scheduled for March 7,2018. D. 30AJ30B Boating Regulations Update • Current boating in the lakes was discussed. • The District may need to obtain permission to have the buoys installed under the Bridge. Mr. Urbancic will research this issue. E. Stormwater Management Rules and Policies Update • This item was tabled to the April 5,2018 meeting. The record will reflect Mr. Urbancic left the meeting. SIXTH ORDER OF BUSINESS Old Business A. 2018 Summer Lake Bank Project Discussion • Staff commented on areas to be covered with Q.E. for review after the pre- construction meeting on March 7`h • Areas around the tee box of Lake 20 should also be considered. SEVENTH ORDER OF BUSINESS New Business There not being any,the next item followed. EIGHTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the January 19,2018 Continued Meeting and February 1,2018 Regular Meeting Mr. Faircloth stated each Board member received a copy of the minutes January 19, 2018 continued meeting and February 1, 2018 regular meeting and requested any additions,corrections or deletions. Mr. May MOVED to approve the January 19, 2018 continued meeting and February 1, 2018 regular meeting minutes and Mr.Arcurie seconded the motion. 3 March 1, 2018 Heritage Bay CDD • Comments as requested will be added before line 119 of the February 1, 2018 meeting minutes. On VOICE vote with all in favor the prior motion was approved with the February 1, 2018 minutes being amended as noted. B. Discussion of General Election i. Qualifying Information ii. Consideration of Resolution 2018-5 Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisors in Conjunction with the General Election On MOTION by Mr. Hubbard seconded by Mr. May with all in favor Resolution 2018-5 confirming the District's Use of the Collier County Supervisor of Elections to continue conducting the District's election of Supervisors in conjunction with the General Election was adopted C. Acceptance of Financials • The financials for the period ending January 31,2018 were reviewed. On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in favor the January 31.2018 financials were accepted. D. Field Manager's Report • The Field Management Report for site inspection conducted on February 16,2018 was reviewed; a copy of which is attached for the record. E. Lake& Wetland Management Monthly Inspection Report • Discussion ensued with regard to the report and concern of the Board that it does not match with the field report prepared by Inframark staff. • Cuttings being placed on the shoreline from Lakes 30A & 30B was discussed. The Board would like these clippings to be removed promptly and not left to dry out along the shoreline. 4 March 1, 2018 Heritage Bay CDD • Mr. May expressed concern that Lake& Wetland Management is not able to meet the CDD expectations for lake management. F. Follow up Items • Status of items were reviewed with the Board. • There was inquiry about the status of FEMA paperwork submission and State funding. NINTH ORDER OF BUSINESS Supervisors'Reports,Requests and Comments There not being any,the next item of business followed. TENTH ORDER OF BUSINESS Chairman's Comment • Mr.Hubbard inquired about the fiscal year 2019 budget process and schedule. • The draft budget will be presented at the May 3, 2018 meeting for adoption at the June 7,2018 meeting with the public hearing scheduled for September 6,2018. ELEVENTH ORDER OF BUSINESS Audience Comments • Paul Shellberg inquired about potential questions that could come to the Board in regard to an insurance assessment. TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Ilubbard seconded by Mr. Arcurie with all in favor the meeting was adjourned at 11:55 a.m. J fin Faircloth Edwin Hubbard 'ecretary Chairman 5