Backup Documents 02/13/2018 Item #16D12 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 D 1 a
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office CMG 4/23/18
4. BCC Office Board of County AS '
Commissioners
5. Minutes and Records Clerk of Court's Office
3'141 ark
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Amanda Townsend,Museum Director Phone Number 252-7177
Contact/Department
Agenda Date Item was 2/13/18 ✓ Agenda Item Number 16-D-12
Approved by the BCC
Type of Document Resolution—Museum Fee Policy Number of Original One
Attached �} Documents Attached
PO number or account n/a )(e
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature CMG
2. Does the document need to be sent to another agency for additional signatures? If yes, CMG
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CMG
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's CMG
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CMG
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CMG
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip CMG
should be provided to the County Attorney Office at the time the item is input into
MinuteTraq. Some documents are time sensitive and require forwarding to Tallahassee
within a certain time frame or the BCC's actions are nullified. Be aware of your
deadlines!
8. The document was approved by the BCC on 2/13/18 and all changes made during the CMG
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the Cir(`
BCC,all changes directed by the BCC have been made,and the document is ready for the l
Chairman's signature. yvIc c ckricr.ry-, �
[04-COA-01081/1344830/1]I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
1 6 1 2
RESOLUTION NO.2018- 23
A RESOLUTION OF THE COLLIER COUNTY BOARD OF
COUNTY COMMISSIONERS SUPERSEDING RESOLUTION NO.
2014-90 AND AMENDING AND EXPANDING THE COLLIER
COUNTY MUSEUMS FEE POLICY.
WHEREAS,the Collier County Museum Division serves the County,its citizens,and visitors as a cultural
institution and as a repository of significant historical and archaeological materials which are donated,
loaned,or purchased for permanent public display,research,and education;and
WHEREAS, the Board of County Commissioners desires that the Museum Division provides enhanced
supporting services to citizens and visitors, including value-added programs and services appropriate for
service charges; and
WHEREAS,the Director of the Museum Division recommends that the Board of County Commissioners
amends and expands the Collier County Museums Fee Policy,as attached hereto;and
WHEREAS,the Board of County Commissioners hereby accepts the recommendation of the Director of
the Museum Division;
NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY,FLORIDA,that:
The Collier County Museums Fee Policy is hereby updated and adopted as set forth in Exhibit A.
BE IT FURTHER RESOLVED that this policy becomes effective upon adoption of this Resolution.
This Resolution adopted thistS/v\N day of ,2018, after motion,second and majority vote
in favor of passage. ,.
ATTES ' BOARD t CO TY CO 0' * I' I RS
DWIGHT 1 :, : 'OCI,CLERK illp COLL I' ' CO i► -l.'A /
' 'k�i
BY ,��i ;nviN triV , . - By ndy Solis,CHAIRMAN
Attest as to"Chalk
signature 014
Approved as to form and legality:
Web.--'---7(111/a(''tjt-
olleen M.Greene
Assistant County Attorney
CAO
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EXHIBIT A
COLLIER COUNTY MUSEUMS FEE POLICY
I.PURPOSE
The purpose of this policy is to establish user fees for value-added services provided by the Collier
County Museum Division,which will partially offset the cost of providing these and other Museum
services.
II.LIMITATIONS
A.Applicability of Fees.The Board of County Commissioners shall set all fees and charges.No fees may
be waived,except as stated herein.
1.Government entities shall not be charged rental fees for use of Museum facilities during normal
operating hours(subject to availability as determined by the Director of the Museum Division).
2. Non-profit and community organizations shall not be assessed rental fees for use of Museum
facilities if the Director determines such use in is keeping with or furthers the mission of the
Museum Division: To foster appreciation and understanding of our communities' unique
heritage and cultural development.
3. Government entities and non-profit or community organizations whose rental fees are waived
and who also use the facilities for gated or ticketed events, or who otherwise fundraise using
Museum facilities,shall remit 10%of the gross funds raised to the Museum Division.
4. Minors, the adult chaperones of school groups, and members of degree-seeking adult groups
shall not be charged tour fees.
B. Non-Fee-Related Policies. The Director, or designee, may waive application of any Division policies
or restrictions provided such waiver does not conflict with applicable local,state,or federal laws.
C. Promotional Sales and Advertisements. Fees may be reduced from time to time for special
promotional sales and advertisements if approved by the Director and such a reduction is applied in a
consistent and time-limited manner.
D. Refunds. Unless otherwise stated herein or in a Board-approved rental contract, fees may be fully or
partially refunded at the discretion of the Director,or designee,upon written request received within 30
calendar days of payment or receipt of service, whichever comes first. A 10%transaction fee may be
applied to refunds.
III.FEES
A.Photographic Reproductions Per image fee
Digital Scan $15
300 dpi TIFF file
Commercial scan for publication $50
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300 dpi TIFF file
Commercial scan for publication $100
600 dpi TIFF file
Commercial scan for public display(business or workplace) $65
300 dpi TIFF file
Commercial scan for public display(business or workplace) $130
600 dpi TIFF file
Reproduction in advertising,performances,and media,including television $75
broadcasts,films,videos,and DVDs 300 dpi TIFF file
Reproduction in advertising,performances,and media,including television $150
broadcasts,films,videos,and DVDs 600 dpi TIFF file
Requests for images to be used for merchandise for retail TBD
(requires Agreement subject to Board approval)
B.Audiovisual Reproductions Per disc fee
Audio duplication $25
DVD duplication $50
C.Guided Group Tours Fee
Standard tour fee $15 per person
Discounted tour fee for groups of 10 or more $10 per person
Non-refundable reservation fee for groups of 10 or
more,applied as a credit to total charge at time of $25 per group
tour
D. Site Use for Photo/Video Shoots Hourly Rate
Professional Photo shoot for up to 3 in party $50
Professional Video shoot for up to 3 in party $100
Hourly rates for photo and video shoots apply during normal business hours only. Subject to the
discretion of the Director,photo or video shoots with more than 3 persons in the party or that may
otherwise be a disruption to normal museum visitation will need to adhere to the facility rental fees and
policies.
E.Facility Rentals , Half Day Full Day Additional Hours
1.Collier Museum at Government Center
Lecture Hall(100 people max) $200 $400 $50
Grounds(up to 75 people) $500 $1,000 $150
Grounds(76-150 people) $750 $1,500 $150
Grounds(151-250 people) $1,000 $2,000 $150
Full Facility $1,250 $2,500 $250
Special Program(up to 100 people) * - $3,000 $250
Special Program(101-250 people) * - $4,500 $250
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Festival Events(251+people) ** - $6,000 $250
2.Naples Depot Museum
Full Facility(up to 75 people) $500 $1,000 $150
Full Facility(76-150 people) $750 $1,500 $150
Special Program(up to 150 people)* - $3,000 $250
Tavern Car Add-On t $250 $250 -
t The 1947 Budd Tavern Train Car is an add-on available to any rental at Naples Depot Museum.The
Tavern Car is included in the Special Program Rate.
3.Marco Island Historical Museum
Lobby/Museum Interior(up to 75 people) $500 $1,000 $150
Lobby/Museum Interior(76-150 people) $750 $1,500 $150
Full Facility(up to 150 people) $1,000 $2,000 $150
4.Immokalee Pioneer Museum at Roberts Ranch
Visitor Center(50 people max) $175 $350 $50
Grounds(up to l50 people)ff $250 $500 $150
Grounds(151-250 people) $500 $1,000 $150
Special Program(up to 150 people) * - $1,500 $250
Special Program(151-250 people)* - $2,000 $250
Festival Events(251+people)** - $3,000 $250
tt Use of interior buildings at Roberts Ranch requires additional staff at the hourly rate.
5.Museum of the Everglades
Lecture Space $50 per hour
(non-exclusive use during operating hours)
Full Facility(up to 100 people) $250 $500 $150
Special Program(up to 100 people) * - $1,500 $250
Guided Tours may be added to any rental for an additional charge of$50 for one half hour or$100 for
one hour. Subject to staff and scheduling availability.
Additional Staff Members may be required at the discretion of the Director and will be charged at$20
per employee per hour.
A Cleaning Fee equal to the actual cost to remediate the damage may be assessed if the renter fails to
comply with the clean-up requirements of the rental contract.
* "Special Program"includes weddings,quinceaneras,and similar type events.These events have a
greater impact on grounds,buildings,etc.and as such are subject to a higher rate.The Special Program
rate includes a Full Day,Full Facility rental for the selected location.
** "Festival Events"include any event or program that has an expected attendance greater than 250
persons.All Festival Events require special permission from the Director of Collier County Museums.
Additional County or government permitting may be required for Festival Events.
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F.Retail Charge
Merchandise for resale MSRP or less
or equal to or less than the industry standard mark-up for merchandise type
G.Admission Charge
Admission to temporary exhibits Loaning institution's suggested admission
or as comparative market study suggests
Admission to special events As comparative market study and/or
event production costs and revenue goals suggest
H.Loan of Temporary Exhibits Fee
Storter Exhibit $850/month for 6 months or less
$750/month for 6 months or more
Fee can be prorated on a weekly basis; loan is four weeks,minimum