Agenda 09/24/2013 Item #16E 5n
9/24/2013 16.E.5.
EXECUTIVE SUMMARY
Recommendation to award Bid No. 12- 5959r2, "Alarm Monitoring Services" to CT Fire Protection,
Inc. and authorize staff to continue using the incumbent vendor, D.A. Systems, Inc. d/b /a Dehart
Alarm Systems until the transition is complete.
OBJECTIVE: To continue the 24 -hour monitoring of Collier County fire and burglar alarms
CONSIDERATIONS: The Department of Facilities Management is responsible for the fire alarm and
security systems in County facilities. In order to meet Collier County and State of Florida fire codes,
many of the fire alarm systems require monitoring by a licensed, UL- listed monitoring company.
In an effort to provide competitive contracted monitoring services, a formal bid was posted on June 17,
2013. Four hundred forty-eight (448) notices were sent to vendors, thirty -nine (39) bid packages
downloaded and ten (10) responsive bids submitted. Staff reviewed the bid responses and recommends
awarding the bid to the lowest qualified responsive bidder CT Fire Protection, Inc., who provided the
lowest total cost over a four year period. The contract term is for one year with the opportunity for three
one year renewals.
Due of the vital need to protect Collier County personnel and property, staff requests the authorization to
continue using the incumbent service provider, D.A. Systems, Inc. d/b /a Dehart Alarm Systems, until all
permits and system configurations can be completed by the newly awarded, CT Fire Protection Inc. The
transition process shall be finished by March 24, 2014.
FISCAL IMPACT: Historically the County spends roughly $33,000 annually on alarm monitoring
services. Funds are budgeted in Facilities Management Cost Center 122240.
GROWTH MANAGEMENT IMPACT: No growth management impact will result from this action.
LEGAL CONSIDERATION: This item has been approved as to form and legality and requires a
majority vote for approval. - CMG
RECOMMENDATION: Recommendation that the Board of County Commissioners awards Bid No.
12- 5959r2, "Alarm Monitoring Services," to CT Fire Protection, Inc., and authorize staff to continue
using the incumbent vendor, D.A. Systems, Inc., d/b /a Dehart Alarm Systems, until the transition is
complete.
PREPARED BY: Dennis Linguidi, CFM, Department of Facilities Management
Attachments: 12- 5959x2 Alarm Monitoring Services ITB
12- 5959r2 Bid Tabulation
12- 5959r2 CT Fire Protection Proposal
12- 5959x2 Cost Comparison
Packet Page -2182-
9/24/2013 16.E.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.5.
Item Summary: Recommendation to award Bid No. 12- 5959r2, "Alarm Monitoring
Services" to CT Fire Protection, Inc. and authorize staff to continue using the incumbent vendor,
D.A. Systems, Inc. d /b /a Dehart Alarm Systems until the transition is complete.
Meeting Date: 9/24/2013
Prepared By
Name: LinguidiDennis
Title: Manager - Facilities,Facilities Management
9/9/2013 6:26:14 PM
Submitted by
Title: Manager - Facilities,Facilities Management
Name: LinguidiDennis
9/9/2013 6:26:15 PM
Approved By
Name: CampSkip
Title: Director - Facilities Management,Facilities Manage
Date: 9/9/2013 6:46:44 PM
Name: NorthrupAdam
Title: Procurement Strategist, Purchasing
Date: 9/10/2013 10:51:49 AM
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 9/10/2013 3:05:18 PM
Name: JohnsonScott
Title: Purchasing Agent,Purchasing & General Services
Date: 9/10/2013 3:40:32 PM
Packet Page -2183-
Name: MarkiewiczToanne
9/24/2013 16.E.5.
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 9/12/2013 4:11:40 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 9/13/2013 2:46:15 PM
Name: GreeneColleen
Title: Assistant County Attomey,County Attorney
Date: 9/16/2013 8:51:20 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/16/2013 9:17:15 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Manag
Date: 9/16/2013 10:07:51 AM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 9/16/2013 10:45:55 AM
Packet Page -2184-
CO
a
a
C
c
N
U
s
a
N
00
C
C �
O «
2
E
J (�
m Q
N
M
M
u1
N
.-I
01
a �
E L
U 0
O
— Z
a E
Y �
m Q
c c
'o 0
c` a`
a
°o
C?
0O
EuNivNin
n
1.4
N
t/1
VI.
to
'
4^
V1
x
X
X
X
X
X
goo.
o..°
p
Ln
o0
0
Ln
in
N
N
x
x
X
X
X
X
X
O'
N.
mm
N
M
N
OI
1-1 l
A
w
Ln
G)
N
~
p VF
x
x
x
x
X
X
0
�
u
u
Cn
p
a
p,
m
u*
W
X1
00
00
0
w
°o
Ln
fN
N
6
0
Ln
0
t46
06
Ln
C;
.4
.-
ti
O
W
H
H
N
_..:r
t0
t4
V�
in
V)
x
x
x
x
x
x
0
d
H
�n-I
.^-1
f"
00
'-I
N
x
x
x
X
X
X
00
0
S-
00
�
O
-
u1
C
0
CU .
eq
N
r•4
N
,
N
:,
00
N
G
v>
Vr
Vf
,._
401.
ut
Vt
X1
X
X1
xi
X1
X1
I
yO
O
O
O!
Ln
o
0
y
00
00
ui
N
O
O
N
rl
N
0
1-4
rn
x
x
x
x
x
x
x
\°
Ln
14
e
O
VL
Vf
N
�'
N
V$.
X1
Xi
X1
Xi
Xi
x
+��
4�..LM
oc�
00
v>
n
ur
�
�
�
x
x
x
x
x
x
a
U
C
a+
�
C
y
G1
•>
>
�
_
Ew
D
C
Cu
CL
a
o
!=
X
¢
CO
v
v
a�i
U
a
'O
O
CCu
v
a
"
o
w
m
u
o
E
c
o
Y
a
`o
a>
00
la
N
E
w
C
z
u
E
M
o
_N
N
....
Cu
:
-
0
7 M.
ob C
>
[�
J
E
C
p
E
m
=o
m
ao
E
c
c
E
a
}'
=
—M
CL
E
E
E
E
E
a
E
a
a
o`
f0
o
u
u
u
u
u
u
C
a
o
'.
a
am+
am..
m
M
M
c >LLs
m
a��n
aaaaaaa
.�
N
m
a
'.;
un
I.
n
a �
0 0
0 0
m
� m
0
rq N
O \O
N �
O �
3 y
Ym
>
o w
z „
E °
f0 C
a
Q m
v QU
m m
� N
a Cu
C
Q. Y
o �
Packet Page -2185-
9/24/2013 16.E.5.
d
8s
s
O
O
tG
M
O4
C'
e-1
H
C1
N
N
E
N
N
ul
M
Cf
to
V?
1/►
8
O
S
O
W
O
O
I
O
CL
E
N
4n
vLi
Ci
.mi
m
—
14
<n
14
rn
an
d
o
o`no
0
m
Lo
L»
H
N
!n
N
n
u
an
+n
H
yr
v�
vN►
N
0
d
u
c f-
f6
c
C
R
c
Ln
et
ri
M
b
V
LT
In
~
yNy�
W
H
.�-/
~
O.
y
VY
O
O
Ln
Ln
Ln
Ln
Ln
W
Q
N
00
G
d
�+
•ui-�
i/f
e4i
to
Q�
C
VY
4n
°0.
°0,
S
tOO
L0
0
Co
"'L
Lh
CO
Ln
lD
m
rL
M
d
O
C
C
N
y
C1
O
C1
CCoo
w
N
s+
C
an
Ln
T
Ln
in
V}
N
O
O
o
Ln
ad
p
Ln
a;
ELn
c
Co
.Q1i>
rn
n'
Lq
V
CO
0
N
LL
d.
W
C1
of
l0
of
H
n
N
v
N
t4
to
r
c
r
o
c
�
o
--
o
E
v
@
o
'°
°'
N
"
m
CL
a`
.,
LL
CO
O
O
LL
m
to
r.
m
Lo
rl
N
0
°
Co
N
O
L!1
M
N
O
O
N
C1
L:
0
N
M
W
x
N
01
O
Ln
v
N
!/1
O
.-1
W
LA
N
in
8
Ln
N
O
O
Ln
N
to
8
N
W
Ln
00
n
N
Packet Page -2186-
9/24/2013 16.E.5.
m
a�
� Q
L
C
a
ao
C
.r
0
.0
0
0
L
Cu
N
d
w
N �N
r�
10
d �
V �
LL m
Packet Page -2187-
9/24/2013 16.E.5.
Packet Page -2188-
9/24/2013 16.E.5.
9/24/2013 16.E.5.
o
W
�o,
�
m
Z
�_ .
o
o
z
d
m
CL
w;
e»
eat
N
.�
N
4A .,
m
Q
N
o
V4
Go.
t2
.-i
�i
ri
.-i
.;
ni
v�
to
M
v
`i
'" I
-v
C
4�ir
4i►
4n
o :d.'
u
c
r
LO
o
O
C
Rt
0,
LO
C
o
ro
00
O
N
N
N
O
0
r 4
ONO
-1
Ln
�
n-
u1
O
I
.-I
Ln
N
O
en
"
Co
Ln
Il:
tr;
a'
eri
1�
L
t6
t4
t4
V}
V>•
V>•
V>•
V}
V}
a,.
N
C
t0O
O
O
O
O�
tCD
O
O
C
l^D
O
N
rr q
00
e-1
Ln
00
C
CO
N.
L
C,
N
ri
Ln
N
ON1
O
c
eh
00
Ln
1l-
Ln
I*
m
Il
to
M
r-I
ri
ri
N
N
N
M
M
M
Vt
V>
VIP
to
V).
(1
V}
4-11.
V7
}
00
C.
0)
C
O
O
0
eV
O
C
C
C
N
O
rq
Co
rN-1
Ln
Co
O
n
NO'
N
Lr
Lri
N
01
D
N`
M
r-I
00
rq
Ln
ri
P,
N
to
N
�
N
t n
M
1�
m M
Ln
M
d
A6
AD'
w
An
rl
4^
44^
L
�
+i'."2,.,
i
-'Sv`4.
ii
""'�
n
fit
't?4r
#•.
O
O
O
0
O
O
O
O
d
O
O
O
O
O
O
O
O
W
Ln
Ln
r1l
'^
1�
O
V).
Ct
O
in
00
ri
01
ri
I�
mt.
O0
O
to
00
14
Ln
lD
M
-
LD
M
V►
V?
V}
V)
r-I
V}
V?
L �
eO
d
}
O
O
O
O
O
O
O
O
O
y
O
O
O
O
O
O
O
O
O
W
O
O
C
N
O
O
V)
M
N
0
0)
O
u1
u1
O
N
-01
M
"4
N
N
M
IqT
a�
V>
w
a
a
N
OO
.0
C
O
O
O
O
N
O
O
O
L
0
O
O
O
d
01
tD
O
O
a0+
M
N
N
tD
14
N
tD
O
00
O
N
Ln
O
n
r-I-I
Ln
N
01
O
en'
00
V1
Il.
Ln
Kr
M
I�
Ln
.4
ri
r-I
r-e
N
N
N
M
M
M
d
}
U.
E
t:
L
'�°
H
°
a
E
v
01
d
W
m
P
era
`
Packet
Page
- 2189
-N
9/24/2013 16.E.5.
INVITATION TO BID
Date: 06/17/2013
From: Adam Northrup, Procurement Strategist
(239) 252 -6098 (Telephone)
(239) 252 -6302 (FAX)
adamnorthrup @colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: 12 -6959r2 - Alarm Monitoring Services
As requested by the Department of Facilities Management, the Collier County Board of
County Commissioners Purchasing Department has issued this ITB for the purpose of
obtaining fair and competitive responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre -ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Purchasing Department E- Procurement website: www.coiliergov.net/bid. All responses
to questions will be posted on the website with electronic notification to all prospective
vendors.
We look forward to your participation in Collier County's competitive procurement
process.
cc: Kelly Campbell
#12- 5959x2
Alarm Monitoring Services
Padam Depa rune • 3327 Tamiami Trail East • NaDles. Florida 34112 -4901 - www.cadliergov.nettporchasing
Packet Page -2190-
Invitation to Bid
Index
PublicNotice ................................................................... ...............................
Exhibit I: Scope of Work, Specifications and Response Format ...................
Exhibit II: General Bid Instructions ................................. ...............................
Exhibit III: Standard Purchase Order Terms and Conditions .........................
Exhibit IV: Additional ITB Terms and Conditions ............ ...............................
Attachment 1: Vendor Submittal - Vendor's Non - Response Statement.........
Attachment 2: Vendor's Check List ................................ ...............................
Attachment 3: Vendor Submittal - Bid Response Form .. ...............................
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit ............
Attachment 5: Vendor Submittal — Immigration Affidavit .. ...............................
Attachment 6: Vendor Substitute W — 9 ........................... ...............................
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements .....
#12- 5959r2
Alarm Monitoring Services
Packet Page -2191-
9/24/2013 16.E.5.
......................... 3
......................... 4
......................... 9
........................15
........................18
........................24
........................25
........................26
........................28
........................29
........................30
........................31
9/24/2013 16.E.5.
Public Notice
Sealed bid responses for Solicitation 12 -5959 – Alarm Monitoring Services, will be received
electronically, at the Collier County on -line bidding website at www.colliergov.net /bid until
3:OOPM Collier County local time on July 3rd, 2013. Solicitation responses received after the
stated time and date will not be accepted.
Solicitation 12 -5959 – Alarm Monitoring Services
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department E- Procurement website: www.coiliergov.net /bid. All responses to questions will be
posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only
available for download from the Collier County Purchasing Department E- Procurement website
noted herein. ITB Documents obtained from sources other than Collier County Purchasing
may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Joanne Markiewicz
Interim Purchasing /General Services Director
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net /purchasing and in the lobby of the Purchasing Building on 06/17/2013. 11—N
#12- 5959x2
Alarm Monitoring Services
Packet Page -2192-
9/24/2013 16.E.5.
n Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Department of Facilities Management (hereinafter, the "Division or
Department "), the Collier County Board of County Commissioners Purchasing Department
(hereinafter, "County ") has issued this Invitation to Bid (hereinafter, "ITB ") with the intent of obtaining
bids from interested and qualified firms in accordance with the terms, conditions and specifications
stated or attached.
The Vendor, at a minimum, must achieve the requirements of the Scope of Work and Specifications
stated herein.
Brief Description of Purchase
The County seeks bids by qualified firms for the monitoring of Burglar and Fire Alarms at county
owned facilities. A qualified bidder will install and service new equipment, as well as service and
maintain existing equipment.
Detailed Scope of Work
This ITB is for the service of monitoring alarm systems. Monitoring is to be done 24 hours a day, 7
days a week, for the term of the contract.
The Contractor shall provide flat monthly pricing per site, for the following systems:
^ Fire Protection
Burglar Alarm
Upon award, the Account Manager and the Facilities Manager, or his designee shall meet to set up
building stipulations, call lists, site lists, etc. The Facilities Manager or his designee reserves the right
to at any time, add, delete or modify sites without penalty.
In addition, the contractor shall provide pricing for the following
Hourly Labor Rate — Labor rate for miscellaneous repair, new installation or inspection.
After Hours Labor Rate - Labor rate for miscellaneous repair, new installation or inspection
after normal business hours.
Material Markup - Necessary Materials include, but are not limited to the following;
• Key pads
• Motion Detectors
• Door contacts
• Window contacts
• Horns
• Alarm Panels
• Dialers
• Wiring
#12- 5959r2
Alarm Monitoring Services
Packet Page -2193-
9/24/2013 16.E.5.
Setup and Permitting Fees — Lump sum per site fee to acquire all permits and setup existing
dialers. Please include all labor, material and permit fees into ^
this number.
Additional Specifications
Field Visit
All prospective bidders are invited to visit the job site to verify all field conditions and familiarize
themselves with the specified equipment. Inspections can be scheduled by calling Kelly Campbell,
Facilities Management (239) 252 -8380.
Site List
A list of alarm sites is available upon email request to adamnorthrup0collieraov.net or by calling 239-
252 -6098.
Experience and References
Contractor's company shall have a minimum of ten (10) years experience in fire and burglar alarm
systems monitoring as specified herein. Contractor shall provide with their bid a list of minimally three
(3) references, including contact person and telephone number, for inspection and testing services
that they are presently providing. One of the contractor's references must be Underwriters'
Laboratories (UL).
Code Requirements
All required Collier County permits must be obtained before any maintenance or new installation
commences. All inspections must be passed, and all permits will be completed. Failure to do so will
result in a two hundred fifty ($250.00) dollar fine. ^
Monthly Reports /Records
A written "Monthly Report" shall be delivered to the Facilities Manager or his designee no later than
the seventh (7th) calendar day of each calendar month. The report shall contain copies of all records
and incidents of alarms or troubles, but not limited to inspection and testing results, all maintenance
items performed, and any additional work performed under the contract. The report shall be neat,
legible and in a typed format.
False Alarm Charges
The Contractor shall be liable for any fines or citations received by Collier County for any false alarms
that were caused by system error, monitoring service /employee error, or a dispatching error other
than the criteria set by Collier County for each facility with the Account Manager in addition to a fine of
two hundred fifty ($250.00) dollars.
The Contractor is to procure all permits, licenses, and certificates, or any such approvals of plans or
specifications as may be required by federal, state and local laws, ordinances, rules, and regulations,
for the proper execution and completion of the work under this Agreement.
Any false alarms caused by Collier County employees shall be the responsibility of the County.
On -Call Repair /Emergency Work
The Contractor may be required to do emergency repairs at times other than normal working hours.
The Contractor shall be in a position to be available on a twenty-four (24) hour basis, three hundred
#12- 5959r2
Alarm Monitoring Services
Packet Page -2194-
9/24/2013 16.E.5.
sixty -five (365) days per year for such emergency work. The Contractor shall provide the County with
r1 an on -call telephone number for emergency service. The Contractor shall employ an adequate staff of
approved technicians to provide service, taking into account vacation and other leaves. For on -call
repairs, the Contractor shall be on -site and begin repairs within one (1) hour of the initial call being
placed for sites located in Greater Naples area and two (2) hours for rural sites.
New Work/Estimates
The Contractor shall provide written, "Not to Exceed" estimates on all projects except on emergencies
and on -call repairs. This estimate shall include the estimated number of hours, hourly rate, number
and types of employees required, estimated material cost and number of calendar days required for
project completion. Contractor shall respond to requests for estimates for non - emergency work within
two (2) days and provide written estimates within five (5) days. It shall be the Contractor's
responsibility to ensure they have all information to prepare accurate estimates. All work will be
ordered by the issuance of a numbered Purchase Order.
Employee Identification
All employees must wear Collier County Government identification badges at all times while
performing services on County facilities.
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
^ required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids /projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to
the award of the solicitation.
• Award will be on the lowest aggregate total of the BASE BID (line 4 Total).
• It is the intent of Collier County to award to the lowest, qualified and responsive vendors) in
accordance with the following methodology:
BASE BID
1. Monthly Fire Alarm Monitoring $ per site x 12 months = $
2. Monthly Burglar Alarm Monitoring $ per site x 12 months = $
3. Hourly Labor Rate $ x 2 hours = $
4. Total
ALTERNATE BID
#12- 5959x2
Alarm Monitoring Services
Packet Page -2195-
9/24/2013 16.E.5.
5. After Hours Labor Rate (per hour) $
6. Material Markup Percentage (percentage over list) %
7. Setup and Permitting Fees (lump sum per site) $
The following is an example of how the award methodology is used.
The example below is shown with the assumption that Fire Monitoring is $20 per site, Burglar
Monitoring is $25 per site, hourly labor rates are $70 per hour and Material markups are 21 %. The
following methodology is only for example purposes.
Monthly Fire Alarm Monitoring $ 20.00 x 12 months =
Monthly Burglar Alarm Monitoring 25.00 x 12 months =
Hourly Labor Rate 70.00 x 2 hours =
Total
Alternate
After Hours Labor Rate (per hour)
Material Markup Percentage (percentage)
Setup and Permitting Fees (per site)
$ 240.00
$ 300.00
$ 140.00
$ 680.00
$65
12 %
$100
• Collier County reserves the right to select one, or more than one suppliers, however, it is the
intent to select a single awardee.
• The contract will be in the form of a standard County Purchase Order.
Term of Contract
The contract term, if an award(s) is /are made is intended to be for one (1) year with three (3) one
year renewal options.
Prices shall remain firm for the initial term of this contract. Requests for consideration of a price
adjustment must be made on the contract anniversary date, in writing, to the Purchasing Director.
Price adjustments are dependent upon budget availability and program manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event
Date
Issue Solicitation Notice
06/17/2013
Last Date for Receipt of Written Questions
06/28/2013, 3:OOPM
Solicitation Deadline Date and Time
07/03/2013, 3:OOPM
Anticipated Evaluation of Submittals
Week of Jul 8"', 2013
#12- 5959x2
Alarm Monitoring Services
Packet Page -2196-
n
Anticipated Board of County Commissioner's Contract 09/10/2013
Approval Date
Vendor Required Documents
• Attachment 1: Vendor's Non Response Statement
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 4: Immigration Law Affidavit
• Attachment 5: Vendor Substitute W -9
• Attachment 6: Insurance and Bonding Requirement
#12- 5959r2
Alarm Monitoring Services
Packet Page -2197-
9/24/2013 16.E.5.
Exhibit II: General Bid Instructions
1. Purpose /Objective
9/24/2013 16.E.5.
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB ", or "Bid ") with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and /or attached herein /hereto. The successful vendor will
hereinafter be referred to as the "Vendor"
All bids must be submitted on the Bid form furnished by the County noted in Attachments
1, 2, 3, 4, and 5 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non - responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
I Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no -bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non - responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and /or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and /or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
#12- 5959r2
Alarm Monitoring Services
Packet Page -2198-
9/24/2013 16.E.5.
5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and /or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum /clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department E- Procurement website: www.collieroov.net/bid. Before submitting a bid
response, please make sure that you have read all, understood clearly and complied completely
with any changes stated in the addenda as failure to do so may result in the rejection of your
submittal.
8. Bid Submission
All electronic bids shall be submitted online via the Collier County Purchasing Department e-
procurement website: www.coiliergov.net/bid.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be
answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department E- Procurement website. For general
questions, please call the referenced Procurement Strategist identified in the Public Notice.
10. Protests
Any actual or prospective respondent to an Invitation to Bid, who has a serious and legitimate
issue with the ITB shall file a written protest with the Purchasing Director prior to the opening of
#12- 5959x2
Alarm Monitoring Services
Packet Page -2199-
10
9/24/2013 16.E.5.
the bid or the due date for acceptance of bid. All such protests must be filed with the Purchasing
Director no later than 11:00 a.m. Collier County time on the advertised date for the opening of the ^
bid or the acceptance date for the Request for Proposals.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non - responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 87 -25, and Collier County Resolution Number
2008 -181 establishing and adopting the Collier County Purchasing Policy.
The Collier County Board of County Commissioners has adopted a Local Preference "Right to
Match policy to enhance the opportunities of local businesses to receive awards of Collier County
purchases.
A "local business" is defined as a business that has a valid Business Tax Receipt, formerly known
as an Occupational License issued by either Collier or Lee County for a minimum of one (1) year
prior to a Collier County quote or proposal submission that authorizes the business to provide the
commodities or services to be purchased, and a physical business address located within the
limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical
address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well -being of either Collier or Lee County in a
verifiable and measurable way. This may include, but not be limited to, the retention and
expansion of employment opportunities, the support and increase to either Collier or Lee County's
tax base, and residency of employees and principals of the business within Collier or Lee County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their
quote or proposal to be eligible for consideration as a "local business" under this section.
When a qualified and responsive non -local business submits the lowest price quote, and the quote
submitted by one or more qualified and responsive local businesses is within ten percent (10 %) of
the price submitted by the non -local business, then the local business with the apparent lowest
quote offer (i.e. the lowest local vendor) shall have the opportunity to submit an offer to match the
price(s) offered by the overall lowest, qualified and responsive vendor. In such instances, staff
shall first verify if the lowest non -local vendor and the lowest local vendor are in fact qualified and
responsive vendors.
Next, the Purchasing Department shall determine if the lowest local vendor meets the
requirements of Section 287.087 F.S.
If the lowest local vendor meets the requirements of 287.087, F.S., the Purchasing Department
shall invite the lowest local vendor to submit a matching offer to the Purchasing Department which
shall be submitted within five (5) business days thereafter. If the lowest local vendor submits an
offer that fully matches the lowest quote from the lowest non -local vendor tendered previously,
#12- 5959x2 11
Alarm Monitoring Services
Packet Page -2200-
9/24/2013 16.E.5.
then award shall be made to the local vendor. If the lowest local vendor declines or is unable to
match the lowest non local quote price(s), then award will be made to the lowest overall qualified
and responsive vendor. If the lowest local vendor does not meet the requirement of Section
287.087 F.S. and the lowest non -local vendor does, award will be made to the vendor that meets
the requirements of the referenced state law.
Vendor must complete and submit with its quote response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Vendor to submit this Affidavit with their quote response will
preclude said Vendor from being considered for local preference under this solicitation.
A Vendor who misrepresents the Local Preference status of its firm in a quote submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with any of the competing vendors
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E- Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides
an Internet -based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's /bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of
the fully executed E- Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E- Verify Program. The affidavit is attached to the solicitation documents. If
the Bidder/Vendor does not comply with providina both the acceptable E- Verifv evidence
and the executed affidavit the bidder's / vendor's proposal may be deemed non - responsive.
Additionally, vendors shall require all subcontracted vendors to use the E- Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E- Verify)
program visit the following website: http: / /www.dhs.gov /E- Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
#12- 5959x2 12
Alarm Monitoring Services
Packet Page -2201-
9/24/2013 16.E.5.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of .-.
1986 as located at 8 U.S.C. 1324, et seg. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms submitting a response to this solicitation shall be
required to provide a certificate of authority from the Florida Department of State Divisions of
Corporations in accordance with the requirements of Florida Statute 607.1501
(www.sunbiz.org /search.html). A copy of the document shall be submitted with the solicitation
response and the document number shall be identified. Firms who do not provide the certificate of
authority at the time of response shall be required to provide same within five (5) days upon
notification of selection for award. If the firm cannot provide the document within the referenced ^
timeframe, the County reserves the right to award to another firm.
16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug -free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session. Awards
pertaining to the Collier County Airport Authority will generally be made by that agency's approval
Board.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract ^
award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
#12- 5959x2 13
Alarm Monitoring Services
Packet Page -2202-
9/24/2013 16.E.5.
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
,.� protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Purchasing Director.
#12- 5959x2 14
Alarm Monitoring Services
Packet Page -2203-
9/24/2013 16.E.5.
Exhibit III: Standard Purchase Order Terms and Conditions
1.
Offer
delivery; provided that risk of loss prior to
This offer is subject to cancellation by the
actual receipt of the goods by the COUNTY
COUNTY without notice if not accepted by
nonetheless remain with VENDOR.
VENDOR within fourteen (14) days of issuance.
b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
2.
Acceptance and Confirmation
specifically stated in this Purchase Order.
This Purchase Order (including all documents
Unless otherwise provided in Purchase
attached to or referenced therein) constitutes
Order, no invoices shall be issued nor
the entire agreement between the parties, unless
payments made prior to delivery. Unless
otherwise specifically noted by the COUNTY on
freight and other charges are itemized, any
the face of this Purchase Order. Each delivery of
discount will be taken on the full amount of
goods and /or services received by the COUNTY
invoice.
from VENDOR shall be deemed to be upon the
c) All shipments of goods scheduled on the
terms and conditions contained in this Purchase
same day via the same route must be
Order.
consolidated. Each shipping container must
be consecutively numbered and marked to
No additional terms may be added and Purchase
show this Purchase Order number. The
Order may not be changed except by written
container and Purchase Order numbers must
instrument executed by the COUNTY. VENDOR
be indicated on bill of lading. Packing slips
is deemed to be on notice that the COUNTY
must show Purchase Order number and
objects to any additional or different terms and
must be included on each package of less
conditions contained in any acknowledgment,
than container load (LCL) shipments and /or
invoice or other communication from VENDOR,
with each car load of equipment. The
notwithstanding the COUNTY'S acceptance or
COUNTY reserves the right to refuse or
payment for any delivery of goods and /or
return any shipment or equipment at
services, or any similar act by VENDOR.
VENDOR'S expense that is not marked with
Purchase Order numbers. VENDOR agrees
3.
Inspection
to declare to the carrier the value of any
All goods and /or services delivered hereunder
shipment made under this Purchase Order
shall be received subject to the COUNTY'S
and the full invoice value of such shipment.
inspection and approval and payment therefore
d) All invoices must contain the Purchase Order
shall not constitute acceptance. All payments are
number and any other specific information as
subject to adjustment for shortage or rejection.
identified on the Purchase Order. Discounts
All defective or nonconforming goods will be
of prompt payment will be computed from the
returned pursuant to VENDOR'S instruction at
date of receipt of goods or from date of
VENDOR'S expense.
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
To the extent that a purchase order requires a
proper invoice and in compliance with
series of performances by VENDOR, the
Chapter 218, Fla. Stats., otherwise known as
COUNTY prospectively reserves the right to
the "Local Government Prompt Payment
cancel the entire remainder of the Purchase
Act," and, pursuant to the Board of County
Order if goods and /or services provided early in
Commissioners Purchasing Policy.
the term of the Purchase Order are
non - conforming or otherwise rejected by the
5. Time Is Of the Essence
COUNTY.
Time for delivery of goods or performance of
services under this Purchase Order is of the
4.
Shipping and Invoices
essence. Failure of VENDOR to meet delivery
a) All goods are FOB destination and must be
schedules or deliver within a reasonable time, as
suitably packed and prepared to secure the
interpreted by the COUNTY in its sole judgment,
lowest transportation rates and to comply
shall entitle the COUNTY to seek all remedies
with all carrier regulations. Risk of loss of
available to it at law or in equity. VENDOR
any goods sold hereunder shall transfer to
agrees to reimburse the COUNTY for any
the COUNTY at the time and place of
expenses incurred in enforcing its rights.
#12- 5959x2 15
Alarm Monitoring Services
Packet Page -2204-
VENDOR further agrees that undiscovered
delivery of nonconforming goods and /or services
is not a waiver of the COUNTY'S right to insist
upon further compliance with all specifications.
6. Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities
and delivery schedules within the general scope
of this Purchase Order. Should any such change
increase or decrease the cost of, or the time
required for performance of the Purchase Order,
an equitable adjustment in the price and /or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding the
foregoing, VENDOR has an affirmative obligation
to give notice if the changes will decrease costs.
Any claims for adjustment by VENDOR must be
made within thirty (30) days from the date the
change is ordered or within such additional
period of time as may be agreed upon by the
parties.
7. Warranties
VENDOR expressly warrants that the goods
and /or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
n specified by the COUNTY, and will be of
satisfactory material and quality production, free
from defects and sufficient for the purpose
intended. Goods shall be delivered free from any
security interest or other lien, encumbrance or
claim of any third party. These warranties shall
survive inspection, acceptance, passage of title
and payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable
laws, including but not limited to the Occupational
Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards
Act, as well as any law or regulation noted on the
face of the Purchase Order.
Advertising
No VENDOR providing goods and services to the
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and /or
services, or appropriate or make use of the
COUNTY'S name or other identifying marks or
property without the prior written consent of the
COUNTY'S Purchasing Department.
10. Indemnification
#12- 5959x2
Alarm Monitoring Services
9/24/2013 16.E.5.
VENDOR shall indemnify and hold harmless the
COUNTY from any and all claims, including
claims of negligence, costs and expenses,
including but not limited to attorneys' fees, arising
from, caused by or related to the injury or death
of any person (including but not limited to
employees and agents of VENDOR in the
performance of their duties or otherwise), or
damage to property (including property of the
COUNTY or other persons), which arise out of or
are incident to the goods and /or services to be
provided hereunder.
11. Warranty of Non - Infringement
VENDOR represents and warrants that all goods
sold or services performed under this Purchase
Order are: a) in compliance with applicable laws;
b) do not infringe any patent, trademark,
copyright or trade secret; and c) do not constitute
unfair competition.
VENDOR shall indemnify and hold harmless the
COUNTY from and against any and all claims,
including claims of negligence, costs and
expense, including but not limited to attorneys'
fees, which arise from any claim, suit or
proceeding alleging that the COUNTY'S use of
the goods and /or services provided under this
Purchase Order are inconsistent with VENDOR'S
representations and warranties in section 11 (a).
If any claim which arises from VENDOR'S breach
of section 11 (a) has occurred, or is likely to
occur, VENDOR may, at the COUNTY'S option,
procure for the COUNTY the right to continue
using the goods or services, or replace or modify
the goods or services so that they become
non - infringing, (without any material degradation
in performance, quality, functionality or additional
cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide
commercial insurance of such type and with such
terms and limits as may be reasonably
associated with the Purchase Order. Providing
and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
insurance policies shall be executed through
insurers authorized or eligible to write policies in
the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non - exhaustive example,
this shall include the American with Disabilities
Act and all prohibitions against discrimination on
16
Packet Page -2205-
the basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans'
status. Further, VENDOR acknowledges and
without exception or stipulation shall be fully
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and
regulations relating thereto, as either may be
amended. Failure by the awarded firm(s) to
comply with the laws referenced herein shall
constitute a breach of the award agreement and
the County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision may
be regarded by the COUNTY as a material and
substantial breach of the contract arising from
this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause beyond
their control, including, but without limitation to
war, strikes, civil disturbances and acts of nature.
When VENDOR has knowledge of any actual or
potential force majeure or other conditions which
will delay or threatens to delay timely
performance of this Purchase Order, VENDOR
shall immediately give notice thereof, including all
relevant information with respects to what steps
VENDOR is taking to complete delivery of the
goods and /or services to the COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order,
nor any money due or to become due without the
prior written consent of the COUNTY. Any
assignment made without such consent shall be
deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida sales
and use tax on real property, transient rental
property rented, tangible personal purchased or
rented, or services purchased (Florida Statutes,
Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
9/24/2013 16.E.5.
conditions of this Purchase Order, provided that
COUNTY has provided VENDOR with notice of
such breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed by
the laws of the State of Florida. The venue
for any action brought to specifically enforce
any of the terms and conditions of this
Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County,
Florida
b) Failure of the COUNTY to act immediately in
response to a breach of this Purchase Order
by VENDOR shall not constitute a waiver of
breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
deemed a waiver of any subsequent default
by VENDOR.
c) All notices under this Purchase Order shall
be sent to the respective addresses on the
face page by certified mail, return receipt
requested, by overnight courier service, or by
personal delivery and will be deemed
effective upon receipt. Postage, delivery and
other charges shall be paid by the sender. A
party may change its address for notice by
written notice complying with the
requirements of this section.
d) The Vendor agrees to reimbursement of any
travel expenses that may be associated with
this Purchase Order in accordance with
Florida Statute Chapter 112.061, Per Diem
and Travel Expenses for Public Officers,
employees and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract Documents
related to this Purchase Order, the terms of
the Contract Documents shall take
precedence over the terms of the Purchase
Order. To the extent any terms and /or
conditions of this Purchase Order duplicate
or overlap the Terms and Conditions of the
Contract Documents, the provisions of the
Terms and /or Conditions that are most
favorable to the County and /or provide the
greatest protection to the County shall
govern.
#12- 5959r2 17
Alarm Monitoring Services
Packet Page -2206-
9/24/2013 16.E.5.
Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and /or Services
During the contract term, Collier County reserves the right to add related items and /or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and /or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion /termination of agreement.
5. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 60% or more of the solicitation amount for said work.
6. Deductions for Non - Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non - performance.
7. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
8. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
�-. facility, property and /or right -of -way for the purpose of inspection of any Vendor's work operations.
This provision is non - negotiable by any department and /or Vendor.
#12- 5959r2 18
Alarm Monitoring Services
Packet Page -2207-
9/24/2013 16.E.5.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
9. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well - groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
10. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair /replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired /replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
11. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and /or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the
individual and /or firm for cause.
12. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
• Copy of any Material invoice where markup is applied.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or, emailed to: bccapclerk(a)-collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and /or
services as part of this agreement.
#12- 5959x2 19
Alarm Monitoring Services
Packet Page -2208-
9/24/2013 16.E.5.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County shall not accept any additional surcharges (credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation The County will entertain
bids clearly stating pricing for standard payment methods. An additional separate discounted price
for traditional payments may be provided at the initial bid submittal if it is clearly marked as an
"Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests shall be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices must be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and /or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
� In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off -set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and /or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
13. Survivability
Bids (ITBs /RFPs): The Consultant /Contractor/Vendor agrees that any Work Order /Purchase
Order that extends beyond the expiration date of Solicitation 12 -5959 Alarm Monitoring Services
resultant of this solicitation will survive and remain subject to the terms and conditions of that
Agreement until the completion or termination of any Work Order /Purchase Order.
14. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
#12- 5959r2 20
Alarm Monitoring Services
Packet Page -2209-
9/24/2013 16.E.5.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO) forms and endorsements or their equivalents. If Vendor has any self - insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self - insured retentions or deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and /or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non - renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices
of expiration, cancellation, non - renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse
the County for such costs within thirty (30) days after demand, the County has the right to offset
these costs from any amount due Vendor under this Agreement or any other agreement between
the County and Vendor. The County shall be under no obligation to purchase such insurance, nor
shall it be responsible for the coverage(s) purchased or the insurance company or companies
used. The decision of the County to purchase such insurance coverage(s) shall in no way be
construed to be a waiver of any of its rights under the Contract Documents.
#12- 5959x2 21
Alarm Monitoring Services
Packet Page -2210-
9/24/2013 16.E.5.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
15. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency (CMA) policies.
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon
request from the Information Technology Department. All vendors will be required to adhere to IT
policies for access to the County network. Vendors are required to notify the County in writing
twenty -four (24) hours in advance as to when access to the network is planned. Included in this
request must be a detailed work plan with actions that will be taken at the time of access. The
County IT Department has developed a Technical Architecture Requirements Document that is
required to be filled out and submitted with your bid response. This document can be found on the
Collier County Purchasing Department website: www.colliergov.net/ourchasing. On the left hand
side of the menu, click on CC Technical Requirements. If this document is not submitted with your
bid response, your bid response may be deemed non - responsive.
16. Security and Background Checks
If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
100"N' but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4) years.
17. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
18. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and /or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and /or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and /or materials required for job including brand and /or model
number or type if applicable
#12- 5959x2 22
Alarm Monitoring Services
Packet Page -2211-
9/24/2013 16.E.5.
• Pricing and availability of goods and /or materials provided under Vendor's agreements with
material suppliers
19. Grant Compliance
The purchase of any goods and /or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
20. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. Vendor shall supply a list of equipment and an hourly rate for each. Hourly
rates will commence once equipment arrives at the service site.
In the event that additional specialized and /or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site. The County reserves the right to request and obtain documentation of the Vendor's
cost, and to withhold payments until documentation is provided.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
All equipment must be new and of current manufacture in production at the time of ITB opening,
and carry standard warranties. At the time of delivery, at least two (2) complete shop repair
manuals and parts lists must be furnished with each type of equipment. Vendor must service all
equipment prior to delivery and /or acceptance by the County.
#12- 5959r2 23
Alarm Monitoring Services
Packet Page -2212-
9/24/2013 16.E.5.
Attachment 1: Vendor Submittal - Vendor's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 12 -5959 —Alarm Monitoring Services
❑ Services requested not available through our company.
❑ Our firm could not meet specifications /scope of work.
❑ Specifications /scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature / Title
Type Name of Signature
#12- 5959x2
Alarm Monitoring Services
Packet Page -2213-
Date:
24
9/24/2013 16.E.5.
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E- Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: 12 -5959 —Alarm Monitoring Services
• Opening Date: 07/03/2013
13. The bid will be mailed or delivered in time to be received no later than the specified opening date
and time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature & Title
Date
#12- 5959x2 25
Alarm Monitoring Services
Packet Page -2214-
9/24/2013 16.E.5.
Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: Solicitation: 12 -5959 — Alarm Monitoring Services
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued
purchase order or formal contract, to comply with the requirements in full in accordance with the
terms, conditions and specifications denoted herein, according to the following unit prices:
4. Total $
ALTERNATE
5.
Item
Uom
Unit Price
Material Markup
Quantity
Subtotal
1.
Fire Protection
Per site
x
12 Months
2•
Burglar Alarm
Per site
x
12 Months
3.
Hourly Labor Rate
Per hour
x
3 Hours
4. Total $
ALTERNATE
5.
After Hour Labor Rate
Per Hour
6.
Material Markup
Percentage
7.
Set up /permitting fee (per site)
Lump Sum
For an explanation of award methodology see Exhibit I: Scope of Work, Specifications and Response,
Award Criteria, page 6.
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net _ Days
#12- 5959x2
Alarm Monitoring Services
Packet Page -2215-
26
9/24/2013 16.E.5.
® Bid Response Form is electronic. Please input your prices online. 1—N
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Purchasing Director for approval
within fifteen (15) days after being notified of an award.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
,20 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
Telephone Number
FAX Number
Signature / Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
#12- 5959x2 27
Alarm Monitoring Services
Packet Page -2216-
9/24/2013 16.E.5.
CotTer qty
Adrrunisttative services Diuision
Purchasing
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: Solicitation: 12 -5959 — Alarm Monitoring Services
State of Florida (Select County if Vendor is described as a Local Business
(Check Appropriate Boxes Below)
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy;
A "local business" is defined as a business that has a valid occupational license issued by either Collier or Lee
County for a minimum of one (1) year prior to a Collier County bid or proposal submission that authorizes the
business to provide the commodities or services to be purchased, and a physical business address located
within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic
development and well -being of either Collier or Lee County in a verifiable and measurable way. This may
include, but not be limited to, the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and principals of the business
within Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration as a "local business" under this section.
n Vendor must complete the following information:
Year Business Established in []Collier County or ❑ Lee County:
Number of Employees (Including Owner(s) or Corporate Officers):
Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Address in Collier or Lee County:
Signature:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Title:
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day
of 20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
#12- 5959r2 28
Alarm Monitoring Services
Packet Page -2217-
9/24/2013 16.E.5.
C&COWIty aar>Instm" Samosa DYWW
Pw:h mng
Attachment 5: Vendor Submittal — Immigration Affidavit
Solicitation: 12 -5959 — Alarm Monitoring Services
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll
in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company
Profile page or a copy of the fully executed E- Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E- Verify program may deem the Vendor /
Bidder's proposal as non - responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of
the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's / Bidder's proposal.
Company Name
Print Name
Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of , 20_, by
who has produced
(Print or Type Name)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number /Expiration
as identification.
(Type of Identification and Number)
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
#12- 5959x2
Alarm Monitoring Services
Packet Page -2218-
29
Coffer County
AdmirusbaWe Services Division
Pumhamng
Attachment 6: Vendor Substitute W — 9
Request for Taxpayer Identification Number and Certification
9/24/2013 16.E.5.
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State
Telephone
Order Information
Address
FAX
City State Zip
FAX
Email
2. Company Status (check only one)
TZ
Email
Remit / Payment Information
Address
City State Zip
FAX
Email
_Individual / Sole Proprietor
_Corporation
_Partnership
_Tax Exempt (Federal income tax - exempt entity
_ Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c) 3)
Enter the tax classification
D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN)
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, 1 certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
#12- 5959x2
Alarm Monitoring Services
Packet Page -2219-
30
9/24/2013 16.E.5.
Corer Comvizy
Purchasing
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
insurance I Bond Type Required Limits
1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ❑ Employer's Liability $ single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability (Occurrence Form)
patterned after the current $1,000.000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor /Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ❑ Automobile Liability $ Each Occurrence; Bodily Injury & Property Damage,
Owned /Non - owned /Hired; Automobile Included
5. ❑ Other insurance as ❑ Watercraft $ Per Occurrence
noted:
#12- 5959x2
Alarm Monitoring Services
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
Packet Page -2220-
9
9/24/2013 16.E.5.
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A -" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of this solicitation.
Name of Firm
Vendor Signature
Print Name
Insurance Agency
Agent Name
Date
Telephone Number
#12- 5959x2 32
Alarm Monitoring Services
Packet Page -2221-
00 M O
c ° °
'8 O
N O
C
O 3 .0
m Q to
U
O
z
C
O
7
M
to
.a a
O. 3
E `
U i
> °
z
v E
Y �
Cu Q
00
M c
m O1
2 aE,
Y `
U 3
(U U
O O
a a
Xo00
a
0
0
00
a`
N
ni
�n
of
Ln
m
E
N
N
M
- N
N
RT
V)
V}
-. 0000
V)
..
in
in
X
x
X
X
X
X
0
0
0
O
1
LM
o
0
CL
0
rl
M
V}
N
V?
M
In
00
- VY
r4
N
-.
U)
VL
X
x
x
x
x
x
X
N
C1
O
a0
n
O
In
a°
N
O
X
x
X
M
m
'm
0
X
X
X
r
„fN0
O
O
O
Ll
w
�
CL
-
to
X
N
N
p
O
0
O
Ln
0
H
tG
tD
o0
O
Ci
C
p
X1
XI
I XI
X
X1
X
Nt0
O
ON
O
O
t0D
0
to
�
�
in
t4
0
V).
:
' .
00
iJ?
N
V?
X
X
X
X
X
X
00
O
O
O
O
O
t6
L
p
'
O
u1
O
r0-I
000
_ -
N
IM:
V1
V?
V1:
40.
,..
V)
x
X
X
X
x
X
O
O
0yJ
O
O
0
O
O4
O
N
T
N
M
X
x
X
Xi
X1
X
X
O
O
p!
O
O
O
O
E
-4�
06
°
°o
�
�
x
x
x
x
x
x
09
1.0
oo
o0
o
°o
U.
ri
t.D
�
O
U.
VY
-
An
V1
14
X
X
X
X
X
X
01
U
00
OJ
��
v
Y
C
Y
41
Y
Y
>
'O
L
L
O
L
r=
Co
_
d
a
7-
U
LL
d<
Q
-o
O
v
U
v
O
'O
C
O
C
(n
C
y
y
a
0
N
N
o
E
Q
m
to
C
m
E�
a°Ji
a�>
Cx
CD
C
>'m
-j
°.rte
°
—
—
O
E
�,
J
N
m
tri
tD
I�
L
r:
Y
L
Q
O
f�0
';..
OJ ;
y�
y
Y
N
Y
Cu C
Y
OCJ
Y
v
Y
N
Y
Cu C
E
a
.�+
O
L
J
m'
o
M
a
E
E
E
E
E
E
a
i
s
c0
N
a
U
U
U
U
U
c
An
Y
�M
Y
U
N_
Y
LL
m
2
F
Q
Q
CO
Y
t/f
<1<
Y
+m+
Q
Q
Q
Q
Q
M
In
O
n
Packet Page -2222-
a a
0 O
0 O
M M
,.� m
\ O pq
O �
0
O O
CL vi
O O)
Y Cu
O o:
z
E -°
m °
Cu
Q m`
+j +b+
m m
Cu
C Cu
a "
0 3
9/24/2013 16.E.5.
ei
O
+fi=r Count
Admistrativ9e Services i3Msion
Purdvarwng
Memorandum
9/24/2013 16.E.5.
Email: adamnorthrup@colliergov.net
Telephone: (239) 252 -6098
FAX: (239) 252 -6302
ADDENDUM #1
Date:
July 3, 2013
From:
Adam Northrup, Procurement Strategist
To:
Interested Bidders
Subject:
Addendum # 1
13- 5959r2 -Alarm Monitoring Services
The following change is issued as an addendum identifying the following change(s) for the
referenced solicitation:
Solicitation due date has been extended to Wednesday July 10, 2013, 3:OOPM,
and;
Question and answer period has been extended until Monday July 8, 2013, at
3:OOPM
If you require additional information please post a question on the Online Bidding site or
contact me using the above contact information.
c: Bernard Cleary
Please sign below and return a copy of this Addendum'
solicitation. '� n (� I
U"\ •ill t
(Signature) { j
C.-T,
(Name of Firm)
Packet Page -2223 -
i __
your submittal for the above referenced
:G
Date. .
13- 5959r2
Alarm Monitoring
1
9/24/2013 16.E.5.
C ,Ater Gatlxty
Aalnre se►vioe oMSion
Purchasing
i
Attachment 1: Vendor Submittal - Vendor's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 12 -5959 —Alarm Monitoring Services
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
�4
Firm's Cc
Address
City, State, Zip
Telephone Number
FAX Number
Signature / Title
Type Name of Signature
#12- 5959r2
Alarm Monitoring Services
I Date:
Packet Page -2224-
24
9/24/2013 16.E.5.
coar co Uint
Adrninls,re
Pwthn Q
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E- Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Purchasing Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: 12 -5959 — Alarm Monitoring Services
• Opening Date: 07/0312013
13. The bid will be mailed or delivered in time to be received no later than the specified opening date
and time. (Otherwise bid cannot be considered.)
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
#12- 5959x2
Alarm Monitoring Services
CT Fire Protection, Inc
Lori DiPersio � C L) OA
Service & Inspection Manager
7/09/2013
Packet Page -2225-
W.
9/24/2013 16.E.5.
om
Attachment 3: Vendor Submittal - Bid Response Form
FROM: _CT Fire Protection, Inc.
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: Solicitation: 12 -5959 — Alarm Monitoring Services
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued
purchase order or formal contract, to comply with the requirements in full in accordance with the
terms, conditions and specifications denoted herein, according to the following unit prices:
4. Total $359.40
ALTERNATE
5.
Item
Uom
Unit Price
Material Markup
Quantity
Subtotal
1•
Fire Protection
Per site
9.40
x
12 Months
112.80
2.
Burglar Alarm
Per site
6.80
x
12 Months
81.60
I
Hourly Labor Rate
Per hour
55.00
x
3 Hours
165.00
4. Total $359.40
ALTERNATE
5.
After Hour Labor Rate
Per Hour
6.
Material Markup
Percentage
7.
Set up /permitting fee (per site)
Lump Sum
$70.00
14%
cQ �0 �0TUD
For an explanation of award methodology see Exhibit I: Scope of Work, Specifications and Response,
Award Criteria, page 6.
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: °lo Days; Net _ Days
#12- 5959x2 26
Alarm Monitoring Services
Packet Page -2226 -
n
9/24/2013 16.E.5.
® Bid Response Form is electronic. Please input your prices online.
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Purchasing Director for approval
within fifteen (15) days after being notified of an award.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 9th day of
July, 2013 in the County of Lee, in the State of Florida.
Firm's Complete Legal Name CT Fire Protection, Inc.
3860 Williamson Road
Address
City, State, Zip Fort Myers, Florida 33905
Florida Certificate of Authority
Document Number
Federal Tax Identification (� _ -3 (, a C 710
Number
Telephone Number 239.694.2490
FAX Number 239.694.2402
Signature / Title Lori DiPersio Service & Inspection Manager
Type Name of Signature Lori DiPersio
Date 7/09/2013
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
i
#12- 5959x2
Alarm Monitoring Services
Packet Page -2227-
27
9/24/2013 16.E.5.
CAer Co4miy
AdrrinWrWm Sw o!#. Division
Pur�hassinmg ;
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: Solicitation: 12 -5959 — Alarm Monitoring Services
State of Florida (Select County if Vendor is described as a Local Business
(Check Appropriate Boxes Below)
aCollier County
ee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy;
A 'local business" is defined as a business that has a valid occupational license issued by either Collier or Lee
County for a minimum of one (1) year prior to a Collier County bid or proposal submission that authorizes the
business to provide the commodities or services to be purchased, and a physical business address located
within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office
Boxes are not verifiable and shall not be used for the purpose' of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic
development and well -being of either Collier or Lee County in a verifiable and measurable way. This may
include, but not be limited to, the retention and expansion of employment opportunities, the support and
increase to either Collier or Lee County's tax base, and residency of employees and principals of the business
within Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration, as a "local business" under this section.
Vendor must complete the following information
Year Business Established in ❑Collier County orloLee County: 2001
Number of Employees (Including Owner(s) or Corporate Officers): 40
Number of Employees Living in ❑ Collier County orox Lee (Including Owner(s) or Corporate Officers): 40
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Ct Fire Protection, Inc. Date: 7/09/2013
Address in Collier o Lee Coun 3860 Williamson road, Fort Myers, FL 33905
Signature: _Lori Dipersio� Title: Service & Inspection manager
STATE OF FLORIDA
❑ COLLIER COUNTY )Q LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day
of Q 20 15 _.
Notary Public
My Commission Expires: 1 t,a - u lq
(AFFIX OFFICIAL SEAL)
NOTARY PUBLIC-STATE OF FLORIDA
Donna Specie
#1 2- 5959r2 Z' Commission # EE043482
Alarm Monitoring Services %::,r'••` Expires: NOV. 27, 2014 28
BONDED rKRU ATn.AN -nc r Packet Page -2228-
9/24/2013 16.E.5.
Co�er Co +�+tJ'
a ,
n Attachment 5: Vendor Submittal— Immigration Affidavit
Solicitation: 12 -5959 — Alarm Monitoring Services
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll
in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company
Profile page or a copy of the fully executed E- Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E- Verify Program, may deem the Vendor /
Bidder's proposal as non - responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of
the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's I Bidders proposal.
Company Name Ct Fire Protection, Inc
Print Name Lori DiP rsio Title: Service & Inspection manager
Signature ° ��� Date 7/09/2013
State of Florida
County of Lee
�
The foregoing instrument was signed and acknowledged before me this Q i day of , 20 3 by
DV 1 y1 pe rs: n who has produced C]t t'Nwli "-I &L,6 as identification.
(Print or Type Name) (Type of Ide tification and Number)
- DL� >Mnn��
Notary Public Signa re
'pprsty- �.,pecZ+
Printed Name of Notary Public II
�1E �3118a lttal1Iq
Notary Commission Number /Expiration
NOTARY PUBLIC-STATE OF FLORIDA
" Donna Specie
Commission # EB043492
Expires; NOV. 27, 2014
soxn€fl nrxv nrr.AT nc aoxr,Ma co., INC
The signee of this Affidavit guarantees, as evidenced by the swoim affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
#12- 595gr2
Alarm Monitoring Services
Packet Page -2229-
1
29
9/24/2013 16.E.5.
Admn8ftWS&VMDwsim
Attachment 6: Vendor Substitute W — 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations; Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of thereason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
CT Fire Protection, Inc.
CT Fin; Protection, Inc.
3860 Williamson Road
Fort Myers, Florida 33905
Telephone: 239.694.2490
FAX: 239.694.2402
Order Information
Address 3850 Wiffi—amson Road
City Fort Myers State Florida Zip: 33905
FAX 239.694.2402
Email lori@ctfire.net
2. Company Status (check only one)
Remit h Payment Information
Address
some
City same State Zip
FAX "-,P–
Email 5 to m i
_Individual / Sole Proprietor
X Corporation
_Partnership
_Tax Exempt (Federal income tax- exempt entity
_ Limited Liability Company
under Internal Revenue Service guidelines IRC
Phone Number
501 (c) 3)
Enter the tax classification
D = Disregarded Entit , C = Co ration, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) -- to
(Vendors who do not have a TIN will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature
W al
Date —I
Title f;e
r �A c C
Phone Number
inCi `j
#12- 5959x2 30
Alarm Monitoring Services
Packet Page -2230-
I
oa
9/24/2013 16.E.5.
Form Wnhhs ..g
Request far Ta
payer
Give Form to the
° ^' 201 t>
identification Number a
d Certification
requimier. Do not
send to the IRS.
of,t,e.Traaary
instructions on page 4.
Sim'
sir -b— or J''
lievanue servCe
us. peraw P. Date►
General Instructio ns Nootte.
yourrTIN
If a requester gives.you form otter than. Form W-9 to request
you must use the requester's form if It is substantially similar
.
IJantta (ore ahortm:on yore iricorthe rant reth,m) .
� : -
of a U.S. person. For federal tax purposes,.you are
CT FIRE PROTECTION, INC.. ,
a U.S. person if you are:
ni
Business namaidwegarded enfrty name, a dirareat from above
A person who is required to file an information return with the IRS must
obtain your correct taxpayer identification number (TIN) to report, fw • A
ip, corporation, company, or association created or
example, income paid to you, real estate transactions, mortgage interest orgaiiaed
..
you paid, acquisition or abandonment of secured property. cancellation ° Anlestate
(other than a toreign estate), or
of debt, or conributions you made to an IRA
• A �iomestic
mist (as defined irr Aegutations seCHon 301.7701 =n.
CCheck
O .
gppropnate box for federal tax classification: �/l
❑ h>drvidteVSole profit. ❑ C Corporation 10 S CorpWatim ❑ F6raherzh:-
❑ TrusVestnie
in the United States are genera) y required to pay a withholding
a
❑ Limited liability company. Enter the'tax classification (C=C corporation, S =S co
a[ion, P- partnership) 11
Exampt pay-
09
ip is required to presume that a partner is a foreign person,
y the withholding tax. Therefore, if you are a U.S- person that is a
c �
a
,
❑ Other (see instructions) ►
payee. If applicable, you are also certifying that as a U.S. person, your
allocable share of arty partnership incomefrom a U.S. trade or business statrls
and avoid withholding on your share of partnership income.
is Trot subject to the withholding tax on foreign partners' share of
Address ( number, street. and apt. or suite no.)
Requester's name and address (optior4li)
0
3860 WILLIAMSON ROAD
Form W-4 (Rev, 12 -2011)
m
City, state and.ZIP code
FORT MYERS, FL 33905
Ust account number{ here (optional) !'
Taxpayer Identification Number (TIN) i
Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name° lime
1Soaid B cult A1M1'ber
_ -�
re avoid bacltt s withholding. For individuals, this is your social security coons number (SS . However, fora
resident alien, sole proprietor, w disregarded entity, see the Patt 1 instructions on p e 3..Fw other
entities, It Is your employer identification number (EIN). If you do not have a number see Novo to get. e ;
77N on page 3. i
Note. If the account is in more than one nams, see the chart on page 4 for guldelnt- on whom
r rncrnber
5
9
M
='3
b
2 11
i
3
0
nurr>ber to enter.
■ig%gU Gar ncairion
Under penatdes of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or ► am waiting for a number to be issued to me), and .
2. 1. am not subject to backup withholding . because (a)1 am exempt from backup withholding, or (b) I have. not been notified by the Internal Revenue
Service ( IRS) that 1 am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that 1 am
no longer subject to backup withholding. and
3. 1 am a U.S. citizen or other U.S. person.(defined below).
Certifit abon Ins ruCtiom You must cross out item 2 above if you have been notifibd by the IRS thatyou are currently subject to backup withholding
because you have failed to report all interest aria dividends on your tax return. Fw estate transactions, Item 2 does not appty. For. mortgage
'000ntrinutions
interest paid acquisition or abandonment of secured property, cancellation of debt to an individual.retfrement arrangement QRA). and
generally, payments other then Interest and d"rviiends, you are not required to sign pre certification, but you nust'provide your correct TIN. See the
instructions on page 4.
Sim'
sir -b— or J''
Here
us. peraw P. Date►
General Instructio ns Nootte.
yourrTIN
If a requester gives.you form otter than. Form W-9 to request
you must use the requester's form if It is substantially similar
Section reterenoes are to the internal Revenue Code unless otherwise to thhis;
Form W-9.
noted. Deftition
of a U.S. person. For federal tax purposes,.you are
Purpose of Form conodered
a U.S. person if you are:
• An�indrvidual
who is a US. citzen or U.S. resident alien,
A person who is required to file an information return with the IRS must
obtain your correct taxpayer identification number (TIN) to report, fw • A
ip, corporation, company, or association created or
example, income paid to you, real estate transactions, mortgage interest orgaiiaed
in the United States or under the laws of the United States,
you paid, acquisition or abandonment of secured property. cancellation ° Anlestate
(other than a toreign estate), or
of debt, or conributions you made to an IRA
• A �iomestic
mist (as defined irr Aegutations seCHon 301.7701 =n.
Use Form W -9 only if you are a U.S. person (including a resident
Spe�tad
ratan for parbteratdpa• Partrher$ hips that condtut a trade a
alien), to provide your correct TlN to the person requesting if (the
business
in the United States are genera) y required to pay a withholding
requester) and, when applicable, to
'�
any foreign partners' share of income from such business.
7. CerU that the TIN ou are iv is correct (ar you are wain fora
IY Y 9 in9 ng Furt�er,
in certain Cases where a Form W -9 has not been received, a .
n mnber to be issued),
ip is required to presume that a partner is a foreign person,
2. Certify that you are not subject to backup withholding, or and
y the withholding tax. Therefore, if you are a U.S- person that is a
3. Claim exemption from backup withholding if you are a U.S. exempt partner
States,
in a partnership conducting.a trade or business in the United
provide Fore W -9 to the partnership to establish. your U.S.
payee. If applicable, you are also certifying that as a U.S. person, your
allocable share of arty partnership incomefrom a U.S. trade or business statrls
and avoid withholding on your share of partnership income.
is Trot subject to the withholding tax on foreign partners' share of
effectively convnected income
Form W-4 (Rev, 12 -2011)
Car. No. 10231Xa
Packet Page -2231-
1
9/2412013 16.E.5.
C -AAle >ty
Ads S" Division
rurrthas#V i
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
insurance / Bond Type quired Limits v
1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ❑ Employer's Liability
3. ® Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
$ single limit per occurrence
Bodily Injury and Property Damage
$1,000.000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification
To the maximum extent permitiied by Florida law, the
ContractorNendor /Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor /Consultant or anyone
employed or utilized by the ContractorNendor /Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ❑ Automobile Liability
$ Each Occurrence; Bodily Injury & Property Damage,
Owned/Non -owned /Hired; Automobile Included
5. ❑ Other insurance
as ❑ Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and ip the aggregate
• $2,000,000 per claim and ilh the aggregate
#12- 5s5sr2
Alarm Monitoring Services
Packet Page -2232-
31
9/24/2013 16.E.5.
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocat4e letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit iInsurance Corporation.
7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100°% of the
Contract award amount, the cost bome by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the :surety shall be rated as "A -" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of this solicitation.
Name of Firm C" � r'6 YJ �,rG.� i r ►"� Date 'I r 'I— a-� l 3
Vendor Signature
Print Name
Insurance Agency
Agent Name
#1 2-5959r2
Alarm Monitoring Services
I D
Packet Page -2233-
._..
o�CY L,b 1,,� P -,!�)✓)
'�' ►'�
Telephone Number
32
Atlf- R CERTIFICATE OF LIABILITY INSURANCE 924/2013 16.E.5.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTE* THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT "BETWEEN THE ISSUING INSURER(S), AUTHORIMD
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the csrfifrcate holder is an ADDITIONAL INSURED, the policy(m) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain Policies may require an endorsement. Astatement on this certificate does not confer rights to the
certlflcete holder in lieu of such andorsenlent(s).
PRODUCER
NAME: Joann Soles
Work Comp Systems PHONE ifix,mo,em: 863- 438 -2710 (AlC, NO
711 E. Main Street, 5TE #1
ADDRESS: joan@workeompaystems. net
Haines City, FL 33844 ,,,,_,,-F, ,_y
INSURED C T Fire Protection, Inc.
3860 Williamson Rd.
Fort Myers, FL 33905
239 - 694 -2490
INSURERS) AFFORDING COVERAGE
INSURER A: Gemini Insurance Company
INSURERS: WeBCO Insurance Company
INSURER C Century Surety Insurance Company
INSURER D: Star Insurance Company
INSURER E: Federal Insurance Company
INSURER F:
COVERAGES CERTIFICATENUMRER• wl= vlclnw wl impr- .
8 -2711
NAICa
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IrAR
TYPE OF INSURANCE
ODL
AMR
POLICY NUMBER
U Y EFF
MIDD NYYY)
POLICY EXP
(MMIDWYYYr
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
S 1,0_00,000
X COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE CI OCCUR
ESUKLNILIJ (Ea oeourslrg)
$ 50,000
MED EXP (Any onsperson)
$ 5,000
A
x Primary &
y
VFGP001439
05/23/13
5/23/14
PERSONAL aAOV INJURY
s 1,000,000
Non — Contributory
GENERAL AGGREGATE
S 2,000,000
GEWL AGGREGATE LIMIT APPLIES PER:
POLICY ][ JET LOC
PRODUCTS - COMP/OP AGG
S 2,000,0001
Ded. 2 , 500
S
B
AUTOMOBILE LIABILITY
X ANYAUTO
X ALLOWNED AUTOS
SCHEDULED AUTOS
X AUTOS
WPP106331501
05/23/13
5/23/14
(Ea COMBIINED SINGLE LIMIT
S 1 OOO OO
f
s
BODILY INJURY (Per pwwn)
BODILY INJURY (Per accident)
s
PROPERTY DAMAGE
(ParHIRED accideno
S
X NON -OWNED AUTOS
$
$
IUMBRELLA
LIAB
OCCUR
EACH OCCURRENCE
S 4,000,000
AGGREGATE
$ 4,000,000
C
EXCESS UAB
CLAIMS -MADE
CCPS21228
5/23/13
5/23/14
DEDUCTIBLE
S
X
RETENTION S 10 000
$
D
WORKERS COMPENSATION
AND EMPLOYERS LIABILITY YIN
ANY PROPRIETORIPARTNERIEXECUTIVE
OPPICERIMEMBER EXCLUDED?
(Mandatory in NH)
It yes, describe under
DESCRIPTION OF OPERATIONS below
NIA
WC07326881
5/23/13
5/23/14
WC STATU- OTH-
R TORY UMITS I I ER
E.L EACH ACCIDENT
1 500,000
E.LDISEASE - EAEMPLOYEE
$ 500,000
E.L. DISEASE- POLICY OMIT
S 500,000
TIV $96,740
E
Inland Marine
45467041
/23/1
/23/1
Rented /Leased - $100,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (AIIadl ACORD 101, Additional Remarks Schedde, it morespeoe is required)
Fire Sprinkler Contractor. 30 days written notice in the event of cancellation.
Collier County is listed as Additional Insured.with respect to the General Liability
policy for any and all work performed on behalf on Collier County.
HOLDER
Collier County
Board of County Commissioners
3299 Tamiami Trail East, STE #303
Naples, FL 34112 -5746
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS
1
® 1988-2009 ACORD CORPORATION. All rights reserved.
ACORD25 (2009/09) The ACORD name and logo are registered marks of ACORD
Packet Page -2234-
n
n
9/24/2013 16.E.5.
Packet Page -2235-
ol
'. P J81f,f}l�rrWi 13UREAu C 9/24/2013 16. E.5.
LkllLlt FIZ!,41 IAL OFFICER
Ji�liva Brlas Keitit McCarthy
j>IVM1gN DIRECTOR i SAI�EIT PROGRAM MANAGER
't F�.O �D!? DE 'A�27'NXEIVT-.0F,i.I,{.4ANCIAL SERVICE y
,r
n.. DX' 1810K OP 5 ]VfdR rtIA L' '
20Q Ess$t;GiuneStreec Tadia�ssa .Flaafdt 32399-0343• :,•
t' 'fot'.1t5041 -3644:•�fikASM410 2467 4W `
. ..:.- ,•,.fir_.. .,..- _. ._ . ..'.:.; -;. •.:: .' . > '' : � .,:" .. . "':^" .. .. .. .e
t:- �•'%ECTTOIrT •Ines . , • , .:. - • - ..
386tk<Wiliiams Road
ort:M ers.'£+N : .390
I 11 iri�ei eiidj,i ,
OF COMPETENCY
H'af•'rl% Na iei
Nciy,T.. ;' 1ii1 4 Aye. . •Y?. °h.'v . _iy�dt •N�. °..w?:i "rXy :.,i
j :�M T �, i {+ 'N�+ RS .wJ.: ✓A_ x Y riYC .. � X. '
ELI f i1 $ :Qit IZ�, TIONf .;, Pk- OTECTI01st Inc. ' E }; {
Cori � for I :is` " '"tei%:ta :the .e edd O of contracts uiiiz� the: abiiity to lay ; f'ftiq te; as a l; i e�t,-alttrtf _a
try ��..> t B . waters to �.
iep�iz�;'add�eTyrcfet sp�inklet "s ems;, water spray sjrsteciis, #"oam =water spt�nler* s�S`teirx,? A y A.
systerng, s s combination k. d 4 6s:.. and sprinkler risers, all pip g.tbat is✓an::Jn al arE tif'the sXsteiil
be�uning at1►i�t ofexVice, snklec.tank.heaters,.air lines; thermal systems ttset uii'cancfgn wlfh spzinklers,
_ <
i nc ;gt s'carinectcdther�to, eze Whig pre - engineered systems,
issue 17ate y " 07 /O l 12
7Cype. 07
Class;. �.' l2 �•
of '
Time tzer. 5345 0-0601-20D4 a'
E uaaii't b'673' aQ4
s
.t >
C�yie'
LAO lcer
Packet Page -2236-
9/24/2013 16.E.5.
REFERENCES
THIS SHEET MUST BE COMPLETED AND RETURNED WITH BID
PROVIDE AT LEAST THREE REFERENCES FOR WHOM YOUR COMPANY
HAS PROVIDED SAME OR SEHILAR SERVICES WITHIN THE LAST 2
YEARS.
COMPANY NAME: 'B O B w -K C.D, me ,r Ci 41. Co Y'OuF
ADDRESS: logs
3� ,n i�►2 �} fi"r Z� 3
TELEPHONE: �•3a r�.� �o , -1 `t��, r
i
CONTACT PERSON: L�)r Mn f -s l�a Tr �, A G
CONTACT E -MAIL ADDRESS: A 15 0.� Sp Black COM "CU CL 1 (Voc�
COMPANY NAME: I t:' iii Uo L
ADDRESS: �a"13 14 ken wto b q7,
TELEPHONE: a361. 3 3 g o-1
CONTACT PERSON: pf j IN va ~ F b y'
CONTACT E-MAIL ADDRESS:
COMPANY NAME: n V E c 4, p ea t T L
ADDRESS: vr- v1--
TELEPHONE:
CONTACT PERSON: A i C h 14q 5 i-' ►4- \�l 0 u S
CONTACT E -MAIL ADDRESS: 4'� 1 C�'1 1� S u SQ-� • C
11
Packet Page -2237-