Agenda 09/24/2013 Item #16E 4n
9/24/2013 16.E.4.
EXECUTIVE SUMMARY
Recommendation to extend the award of Request for Proposal (RFP) No. 09 -5126,
"Annual Contract for the Purchase and Renting of All Collier County Uniforms," to
Unifimt Corporation for an additional two (2) year term for the leasing and laundry of
uniforms.
OBJECTIVE: To continue the annual contract to provide uniform leasing and laundry service
options for all County operating departments for continuity of services.
CONSIDERATIONS: On May 12, 2009 (Item #16E7), the Board awarded RFP 09 -5126 to
three firms to provide uniform related services.
The awarded primary vendor (Cintas) did not renew after the first year and the
secondary vendor (UniFirst) became the sole provider of the lease and laundry service
program for the County operational departments. The contract also allowed for
discounted (35 %) direct purchase from the catalog.
The awarded vendor for uniform purchase was Westview Corporation d /b /a Screen
Printing Unlimited.
Operating departments have requirements for both the leasetlaundry program (i.e. Wastewater,
Water, Fleet, and Road Maintenance), while other departments utilize only the purchase
program (i.e. Code Enforcement, Parks and Recreation, etc.). Market conditions are such that
there are two separate vendor pools servicing either one. program, or the other, and typically,
not both programs.
Purchasing staff researched other public agency bids, collected data and spoke to vendors, and
conducted focus groups with operating departments. During that process, the Purchasing
Director authorized a six (6) month extension per the Board Purchasing Policy (XV D) to the
current contract. The findings include:
• Reviewed option to piggyback Punta Gorda through a cooperative purchase agreement:
learned that there wasn't a comparable product or scope.
• Evaluated the U.S. Communities' cooperative purchase agreement (Service Wear) —
discovered this option did not include cleaning services, rather only product purchase.
• Reviewed National Joint Powers Alliance's (NJPA) contract with Unifirst: this option
revealed that the pricing was not consistently competitive and it required a five year
commitment.
• Initiated a Letter of Interest to determine if local laundry firms were interested and
competitively priced for standalone laundry services. The results indicated that local
firms polled could not be competitive for these services (average price quoted was $2.00
per item, whereas the current contact provides the actual uniform and laundering for
significantly less (e.g. standard work pant provided and laundered for $2.20).
• Contacted current vendor Unifirst to discuss possible pricing options: learned that
Unifirst would maintain 2009 pricing on the leasing and cleaning service program if an
additional two (2) year contract could be obtained.
Packet Page -2170-
9/24/2013 16.E.4.
/,-N,.
Staff intends to competitively solicit for the uniform purchase program during the last few
months of 2013, and return to the Board with a recommended vendor(s) for that portion of the
program.
Staff is requesting that the Board approve an extension, and an amendment, with Unifirst
through November 11, 2015 to continue the leasing and cleaning service uniform program for
the continuity of operations.
FISCAL IMPACT: Annual historical countywide spend on the contract with Unifirst was
approximately $200,000; funding is available in operating department budgets.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
this Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval. —SRT
RECOMMENDATION: That the Board of County Commissioners authorizes the extension of
09 -5126 Annual Contract for the Purchase and Renting of All Collier County Uniforms to Unifirst
Corporation and authorizes the Chairwoman to execute an amendment with Unifirst
Corporation.
Prepared By: Brenda Brilhart, Procurement Strategist
Attachments: 1) 09 -5126 Contract;
n
2) Amendment – to 09 -5126 Contract Close Out Instructions
n
Packet Page -2171-
9/24/2013 16.E.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.4.
Item Summary: Recommendation to extend the award of Request for Proposal (RFP) No.
09 -5126, "Annual Contract for the Purchase and Renting of All Collier County Uniforms," to
Unifirst Corporation for an additional two (2) year term for the leasing and laundry of uniforms.
Meeting Date: 9/24/2013
Prepared By
Name: BrilhartBrenda
Title: Purchasing Agent.Purchasing & General Services
9/9/2013 1:58:49 PM
Submitted by
Title: Purchasing Agent,Purchasing & General Services
Name: BrilhartBrenda
9/9/2013 1:58:50 PM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 9/10/2013 3:04:29 PM
Name: BrilhartBrenda
Title: Purchasing Agent,Purchasing & General Services
Date: 9/10/2013 4:50:09 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 9/11/2013 1:28:13 PM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 9/11/2013 1:28:26 PM
Packet Page -2172-
9/24/2013 16.E.4.
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 9/11/2013 3:49:35 PM
Name: JohnsonScott
Title: Purchasing Agent,Purchasing & General Services
Date: 9/12/2013 9:44:26 AM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 9/12/2013 5:04:35 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 9/13/2013 2:46:03 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/13/2013 3:07:27 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Manag
Date: 9/15/2013 1:34:28 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 9/16/2013 10:05:50 AM
Packet Page -2173-
COLLIER COUNTY GOVERNMENT
Administrative Services Division
Purchasing Department
May 29, 2009
UniFirst Corporation
2839 Lafayette Street
PO Box 101
Ft Myers, F133902 -0101
Re: Letter of Understanding
Dear Mr. Adam Adkins,
9/24/2013 16.E.4.
Purchasing Building
3301 E. Tamiami Trail
Naples, Florida 34112
Telephone: 239/752 -6098
FAX: 239/752 -65%
www.Colliereov.net
Email: lohnCurran @colliergov.net
^ As per a mutual agreement between Collier County, hereinafter called the "County" and
UniFirst Corporation, hereinafter called the "Contractor ", this Letter of Understanding shall be
made a component of all Purchase Orders for the services described as follows:
The Contractor shall provide leasing, renting and /or cleaning of uniform services as well as
other services as may be requested in writing by the County as follows:
I. Leasing, Renting, Cleaning and Purchasing of Uniforms for Collier County
II. Upon review and approval of the invoice(s) by the Using Department Director or their
designee, the bill will be sent to the Clerk of Courts Finance Department. Payment will be made
upon receipt of a proper invoice and in compliance with Section 218.70, Fla. Stats., otherwise
known as the "Local Government Prompt Payment Act ".
III. Additional services as required shall be mutually agreed upon in writing by the Purchasing
Department Director or their designee, and Contractor.
IV. Term: The contract shall be for a one (1) year period, commencing on date of award by the
Board of County Commissioners, and terminating one year from that date in 2010. The County
reserves the right to renew said contract with consent of the Contractor for an additional three
(3) one year contract periods under the same terms and conditions.
V. No partnership: Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an agent
of the County.
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9/24/2013 16.E.4.
VI. Permits, Licenses, Taxes: In compliance with Section 218.80, Fla. Stat., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all
such permits issued by the County shall be processed internally by the County. All non - County
permits necessary for the prosecution of the Work shall be procured and paid for by the
Contractor. The Contractor shall also be solely responsible for payment of any and all taxes
levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations
and laws of Collier County, the State of Florida, or the U. S. Government now in force or
hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility
of an employer with respect to persons employed by the Contractor.
VII. Termination: Should the contractor be found to have failed to perform his services in a
manner satisfactory to the County as per the specifications and requirements of this Agreement,
the County may terminate said agreement immediately for cause; further the County may
terminate this Agreement for convenience with a seven (7) days written notice. The County
shall be sole judge of non - performance.
VIII. No Discrimination: The Contractor agrees that there shall be no discrinunation as to race,
sex, color, creed or national origin.
County and Contractor agree that this Letter of Understanding is the product of mutual
negotiation between County and Contractor.
If you have any questions, please contact me at 239/252 -8407.
Sincerely,
Stephen Y. Carnell, C.P.M.
Purchasing & General Services Director
Approved by the BCC on May 12,2009; Agenda Item 16.E.7
Donna Fiala
Chairman BCC 1111 c
o, . -
Enclosure Y ' `'o 04� o' ,-C ".
Cc: John P. Curran
Purchasing Agent, Purchasing Department
Approved as to form & legal sufficiency
Colleeh Greene, Packet Page -2175 -
Assistant County Attorney
2
9/24/2013 16.E.4
Faciht�es Management
Item Code
Quant
Cost
Total
Shop Tow'
owel Red
802110
50
0.06
$3.00
Shop Towel White
802107
100
0.07
$7.00
3x5 Mat
76AQ03
14
3.5
$49.00
4x6 Mat
76AQR03
36
5.5$198.00
T -Shirt SS
3x5 Scrapper
533812
28
1.25
$35.00
Mini Plaid Shirt
04CBLE
11
0.23
$2.53
Oxford SS
2119
95
0.164
$15.58
Oxford LS
1119
15
0.18
$2.70
100% cotton SS
20109
56
0.168
$9.41
100% cotton LS
10109
10
0.18
$1.80
Solid Work Shirt SS
10209
138
0.127
$17.53
Solid Work Shirt LS
1 OAI05
38
0.14
$5.32
Cargo Pant
100205
20
0.245
$4.90
Soft Twill Pant
154005
264
0.182
$48.05
Coaches Jacket
172112
33
0.35
$11.55
Liner
$13.72
33
0.2
$6.60
100% Cotton Pant
100105
88
0.25
$22.00
$439.96
3 t :
'Parks & Recreation . �
Item Code uant'
Cost
Total
.' �„
3x5 Mat
76AQ
1
1.75
$1.75
4x6 Mat
76AR
1
2.75
$2.75
Stripped Work Shirt SS
0414
208
0.15
$31.20
Stripped Work Shirt LS
0314
330
0.19
$62.70
T -Shirt SS
4227
114
0.14
$15.96
T -Shirt LS
0871
58
0.17
$9.86
Cargo Short
1271
141
0.23
$32.43
Cargo Pant
10AI
545
0.245
$133.53
$290.18
Road Maintenance
Item Code cant'
Cost
Total
3x5 Mat
76AQ
2
1.75
$3.50
3x10 Mat
76AS
2
3.95
$7.90
Oxford SS
211
37
0.16
$5.92
Oxford LS
0111
53
0.18
$9.54
Executive Pleated Pant
1122
81
0.25
$20.25
Hi -vis Shirt level 2
06AH
899
0.44
$395.56
100% Cotton Pant
1001
27
0.25
$6.75
Standard Work Pant
1002
899
0.18
$161.82
Enhanced visibility 100% Cotton
0498
27
0.2
$5.40
$616.64
Solid Waste RecvGirg
Item Code Quantlb Cost
Total
3x5 Mat
76AQ
3
1.75
$5.25
Cell Phone Pant
1066
165
0.2
$33.00
Women's Polo
0578
20
0.19
$3.80
Women's Oxford
0112
4
0.18
$0.72
T -Shirt Moisture Management
4227
98
0.14
$13.72
Hi -vis Jacket
15EH
10
0.66
$6.60
Men's Polo
0778
13
0.19
$2.47
100% Cotton SS
0201
63
0.17
$10.71
$76.27
Packet Page -2176-
Traffic Department
Polo SS
Polo LS
100% Cotton Cargo Short
100% Cotton Cargo Pant
Hi- Vis Shirt SS
Hi -Vs Shirt LS
Standard Work Pant
1Nater Deoantriient x
3x5 Mat
4x6 Mat
3x10 Mat
4x6 Scrapper
Cargo Short
Standard Work Pant
Polo 50/50
Polo Moisture Management
Polo 50/50 Stripe
FR Coverall
Lab Coat
Standard Work Shirt LS
100% Cotton Executive
Hi Vis T -Shirt
Item Code Quantitj Cost Total
06AM
79
0.15
$11.85
08AT
29
0.16
$4.64
12BP
54
0.26
$14.04
1001
54
0.25
$13.50
06AH
32
0.46
$14.72
09AH
13
0.51
$6.63
1002
45
0.18
$8.10
$4.00
100% Cotton Shirt SS
0201
$73.48
Item Code
Quantl
Cost
Total
76AQ
4
1.75
$7.00
76AR
4
2.75
$11.00
76AS
1
3.95
$3.95
5389
2
2
$4.00
1271
264
0.23
$60.72
1002
865
0.18
$155.70
0778
273
0.19
$51.87
02CH
285
0.18
$51.30
269
44
0.22
$9.68
30TS
12
1
$12.00
2524
6
0.15
$0.90
0102
11
0.14
$1.54
1148
55
0.28
$15.40
02AY
479
0.22 $105.38
9
0.18
$490.44
Waste. Water
Item Code Quantl
Cost
Total
3x5 Mat
76AQ
6
1.75
10.5
4x6 Mat
76AR
2
2.75
$5.50
3x5 Scrapper
5388
2
1.5
$3.00
Red Shop Towels
8021
75
0.06
$4.50
Air Freshener
8792
2
2
$4.00
100% Cotton Shirt SS
0201
744
0.17
$126.48
100% Cotton Shirt LS
0101
336
0.18
$60.48
Hi -Vis T -Shirt
02AY
91
0.22
$20.02
100% Cotton Shorts
1149
311
0.25
$77.75
100% Cotton Pant
1001
439
0.25
$109.75
Cargo Shorts
10A9
3
0.23
$0.69
Cargo Pants
10A4
3
0.25
$0.75
Pleated Pants
1122
42
0.25
$10.50
Pleated Shorts
1129
2
0.2
$0.40
Polo's Moisture Management
02CH
44
0.18
$7.92
Standard Work Shirt SS
0202
2
0.15
$0.30
Standard Work Shirt LS
0102
7
0.14
$0.98
Standard Work Pants
1002
9
0.18
$1.62
Lab Coats Anti - Static
2542
9
1
$9.00
$454.14
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9/24/2013 16.E.4.
Alternative:Transportat�on Modes Item Code Quantl Cost Total
Oxford SS
0211
10
0.163
$1.63
Oxford LS
0111
98
0.18
$17.64
Pleated Pant
1122
108
0.225
$24.30
33.63
0101
11
0.18
$43.57
Fleet'Maintenance .
Item Code
Quantl
Cost
Total
3x5 Mat
76AQ
7
1.75
$12.25
4x6 Mat
76AR
4
2.75
$11.00
3x10 Mat
76AS
4
3.95
$15.80
4x6 Logo Cleaning,
Logo
.4
1
$4.00
Shop Towel
8021
900
0.06
$54.00
Center pull Towel
6261
4
1.65
$6.60
Oxford SS
0211
33
0.163
$5.38
100% Cotton Shirt SS
0201
64
0.168
$10.75
100% Cotton Shirt LS
0101
4
0.18
$0.72
Solid Work Shirt SS
0202
97
0.127
$12.32
Solid Work Shirt LS
0102
47
0.14
$6.58
Standard Work Pants
1002
245
0.182
44.59
$183.99
Codeforcement`, ;," Item Code Quanti Cost Total
'En
Columbia Shirt c -7130 155 0.46 71.3
Cargo Pant 10AI 155 0.25 38.75
110.05
arr. BaYServ�ce .
3x5 Mat
Shop Towel Red
Striped Work Shirt SS
Striped Work Shirt LS
100% Cotton Work Shirt LS
Standard Work Pants
100% Cotton Work Pants
Art Work
Name emblem
County Emblem
Embroidery
76AR
2
1.75
3.5
8021
25
0.06
1.5
0223
21
0.16
3.36
0123
177
0.19
33.63
0101
11
0.18
1.98
1002
198
0.18
35.64
1001
11
0.25
2.75
82.36
$ 0.50
$ 1.50
$ 4.95
9/24/2013 16.E.4.
"' All Emblem and set up fees waived on initial install these charges will only apply to new employees or
garments added throughout the length of the agreement
Lost Replacement Charges
'These charge will apply to garments damaged beyond repair or Lost by employees
Packet Page -2178-
9/24/2013 16.E.4.
Older than
0-3 Months 4.6 M 7 -9 M 10 -12 M 13 -15 16-18 19 -24 24 Months
0202 Short Sleeve Work Shirt 65/35
$13.24
$9.27
$15.95
0102 Loniz Sleeve Work Shirt 65135
$5.30
$0.00
$19.38
0201 Short Sleeve 100% Cotton
$11.17
$9.57
$20.76
0101 Long Sleeve 100% cotton
$0.00
$17.44
$20.57
0268 Solid Polo
$11.63
$9.69
$19.96
0111 Long Sleeve Oxford
$18.68
$16.61
$18.20
0211 Short Sleeve Oxford
$10.38
$8.30
$32.00
Columbia Shirt
$16.46
$14.40
$21.30
1002 65/35 Soft twill work Pant
$8.23
$0.00
$16.83
1034 65/35 Solid work Shorts
$13.97
$11.98
$26.13
1001 100% Cotton Work Pant
$0.00
$16.38
$18.99
100% Cotton Work Shorts
$10.92
$9.10
$26.99
100% Cotton Cargo Pants
$28.80
$23.04
$19.20
100% Cotton Cargo Shorts
$16.00
$12.80
$38.02
Ike Jacket
$17.04
$14.91
$33.04
Coverall 65135
$8.52
$0.00
$42.50
Coverall 100% Cotton
$11.78
Hi Visibi[i Class 2 long sleeve
$56.54
Hi Visibility Class 2 Shirt short Sleeve
$50.93
$11.91
$10.59
$9.27
$7.94
$6.62
$5.30
$0.00
$14.36
$12.76
$11.17
$9.57
$7.98
$6.38
$0.00
$17.44
$15.50
$13.57
$11.63
$9.69
$7.75
$0.00
$18.68
$16.61
$14.53
$12.46
$10.38
$8.30
$0.00
$18.51
$16.46
$14.40
$12.34
$10.29
$8.23
$0.00
$17.96
$15.97
$13.97
$11.98
$9.98
$7.98
$0.00
$16.38
$14.56
$12.74
$10.92
$9.10
$7.28
$0.00
$28.80
$23.04
$22.40
$19.20
$16.00
$12.80
$0.00
$19.17
$17.04
$14.91
$12.78
$10.65
$8.52
$0.00
$15.14
$13.46
$11.78
$10.10
$8.42
$6.73
$0.00
$23.51
$20.90
$18.29
$15.68
$13.07
$10.45
$0.00
$17.09
$15.19
$13.29
$11.39
$9.50
$7.60
$0.00
$24.29
$21.59
$18.89
$16.19
$13.50
$10.80
$0.00
$17.28
$15.36
$13.44
$11.52
$9.60
$7.68
$0.00
$34.21
$30.42
$26.61
$22.81
$19.01
$15.21
$0.00
$29.73
$26.43
$23.13
$19.82
$16.52
$13.22
$0.00
$38.25
$34.00
$29.75
$25.50
$21.25
$17.00
$0.00
$50.89 $45.23 $39.58 $33.92 $28.27 $22.62 $0.00
$45.84 $40.74 $35.65 $30.56 $25.47 $20.37 $0.00
Replacement Charge for shop towels is 3% of inventory at .20 cents per towel
For Example a location with an Inventory of 100 towels = Replacement 3'.20 =.60 Cents
This is billed on a weekly basis and will account for all lost and damaged towels
Discount on Direct Sale Items
35% Off catalogue price on all direct sale items.
This Discount applies to the catalogue stated price in the UniFirst Directweqar Catalogue
All Merchandice is also available online at www.unifirst.com
Packet Page -2179-
9/24/2013 16.E.4.
EXHIBIT A -1 Contract Amendment # 1 to Contract# 09 -5126
"Annual Contract for the Purchase and Renting of All Collier County Uniforms"
This amendment, dated , 20 to the referenced agreement shall be by and
between the parties to the original Agreement, Unifirst Corporation (to be referred to as
"Contractor") and Collier County, Florida, (to be referred to as "Owner").
Statement of Understanding
RE: Contract # 09 -5126 - Annual Contract for the Purchase and Renting of Collier County Unifonnus
In order to continue the services provided for in the original Contract document referenced
above, the Contractor agrees to amend the above referenced Contract as per the modified
language below:
IV. Term: The contract shall be for a one (1) year period, commencing on date of award by the
Board of County Commissioners, and terminating one year from that date in 2010. The County
reserves the right to renew said contract with consent of the Contractor for an additional tree
five (5) one (1) Year contract Periods under the same terms and
conditions. No additional extension
of County Commissioners. Periods are available unless approved by the Board
New Term: Contract Finalization: two weeks prior to the contract end date a notification
letter will be sent to UniFirst includina a pick up date scheduled for all uniforms and
facility service Products (flexible to meet both the County and UniFimt) County
departments would have the option to Purchase uniforms: the Pricina in the bid for the
garments would be used.
Note: Language deleted has been stmeIFh. New language has been underlined.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
Accepted: 20
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
Georgia A. Hiller, ESQ. Chairworman
Contractor First Witness CONTRACTOR:
By:
UniFirst Corporation
Print Name
Contractor Second Witness
1-11 By:
as
Print Name and Title
Packet Page -2180- G
Print Name
Approved as to Form and Legality:
Name and Title of Attorney
Packet Page -2181-
9/24/2013 16.E.4.