Loading...
Agenda 09/24/2013 Item #16D189/24/2013 16.D.18. EXECUTIVE SUMMARY Recommendation to approve amendment #4 to the Subrecipient agreement between Collier County and David Lawrence (DLC) to operate the Collier County Drug Court Program for Drug Court Grant #2010 -DC -BX -0016. OBJECTIVE: To continue to provide the citizens in need in Collier County with assistance through the Drug Court Program. CONSIDERATIONS: On May 9, 2006, agenda item IOA, the Board approved the 10 -Year Strategic Plan (Fiscal Years 2007 -2016) which includes a Community Health and Human Services strategic goal: "To improve the quality of life and promote personal wellness, self reliance and independence ". Part of Collier County's tactical achievement toward this strategic goal is the receipt and management of the Adult Drug Court Discretionary Grant from the Department of Justice (DOJ). The Agreement with DOJ was approved on October 12, 2010, agenda item 16D3. The purpose of the Adult Drug Court Discretionary Grant Program is to fund court supervised programs that provide treatment services for substance abuse problems. On January 11, 2011, agenda item number 16D11, the Board approved a subrecipient agreement with the DLC to operate the Adult Drug Court Discretionary Grant Program. On July 24, 2012, agenda item number 16D11, the Board approved a request for staff to ask for an extension of the Drug Court Grant Program with Collier County from the original grant period end date of September 2012 to September 2013. On January 22, 2013, agenda item number 16D1, the Board approved the DLC subrecipient agreement amendment to reduce six thousand two hundred forty dollars ($6,240.00) in funding to DLC to be used by Collier County to fund administrative activities to the end of the new grant period end date. This amendment #4 to the DLC subrecipient agreement, proposes to take five thousand dollars ($5,000.00) budgeted to travel for DLC and move it to DLC's budget for laboratory testing. This will allow the subrecipient to be reimbursed for the costs of more laboratory tests conducted during the grant period. Additional language was also added to the agreement to comply with Florida Statutes 119.0701, Contracts and Public Records. Section 3 of the agreement was updated to reflect the proper contract amount of One Hundred Eighty One Thousand One Hundred Sixty Four dollars ($181,164) as changed by amendment #3. This proposed reallocation in funding has been approved in writing by the DOJ and does not require a formal grant adjustment through their office. If the Board approves, staff will inform the DOJ to make this requested change. FISCAL IMPACT: There is no fiscal impact associated with this item. Funds are located in Human Services Grant Fund 707, Project 33131. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote for Board action. -JAB GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this item. Packet Page -2092- 9/24/2013 16.D.18. RECOMMENDATION: That the Board approve and authorize the Chairwoman to sign an amendment to a subrecipient agreement between Collier County and David Lawrence Center for the operation of the Drug Court Grant Program. Prepared By: Geoffrey Magon, Grants Coordinator, Housing, Human & Veteran Services Packet Page -2093- 9/24/2013 16.D.18. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.18. Item Summary: Recommendation to approve amendment #4 to the Subrecipient agreement between Collier County and David Lawrence (DLC) to operate the Collier County Drug Court Program for Drug Court Grant #2010 -DC -BX -0016. Meeting Date: 9/24/2013 Prepared By Name: MagonGeoffrey Title: Grants Coordinator 9/11/2013 8:51:33 PM Approved By Name: AlonsoHailey Title: Operations Analyst, Public Service Division Date: 9/12/2013 8:34:28 AM Name: AlonsoHailey Title: Operations Analyst, Public Service Division Date: 9/12/2013 3:40:22 PM Name: DeSearJacquelyn Title: Accountant,Housing, Human & Veteran Services Date: 9/12/2013 3:41:40 PM Name: SonntagKristi Date: 9/12/2013 4:57:37 PM Name: GrantKimberley Title: Interim Director Date: 9/12/2013 9:39:10 PM Name: RobinsonErica Date: 9/13/2013 8:34:20 AM Name: CarnellSteve Packet Page -2094- 9/24/2013 16.D.18. Title: Purchasing/General Services Director Date: 9/13/2013 5:14:21 PM Name: BelpedioJennifer Title: Assistant County Attomey,County Attorney Date: 9/16/2013 10:41:47 AM Name: KlatzkowJeff Title: County Attorney Date: 9/16/2013 11:56:45 AM Name: StanleyTherese Title: Management/Budget Analyst, Senior,Office of Manage Date: 9/16/2013 4:26:06 PM Name: FinnEd Title: Senior Budget Analyst, OMB Date: 9/16/2013 4:47:33 PM Name: IsacksonMark Title: Director -Corp Financial and Mgmt Svs,CMO Date: 9/16/2013 5:17:29 PM Packet Page -2095- M C E d C 10 C t0 W E a+ 7 D O H U 3 dOD CO 3 Q C 7 O U d O U O CI V OI Vl M N 00 00 -tt tT 14 O v a t0 00 N ONO C^ 0000 N V? V? N V). t4 9/24/2013 16.D.18. 3 a a, m Y 0 O Ln -1 M O 00 I� M v a cl C H M to 00 tD 10 tD '-I r. N Ql ri in to Packet Page -2096- d d > O O C yf > •� � o > m vii N fC0 vai U N �`a « = « V o t (FOB Ol C Cu C C O 3 O y,I 7 C 'O f0 a) N tai c V ar E v C U 0 w LL v n> w c N in w c in C .. u a a o > Q to a .a •Q W N J U U J O J C �' J. in Packet Page -2096- 9/24/2013 16.D.18. Packet Page -2097- R ul A. U 7K 0 u o > > 1 W4 X I I I U. Packet Page -2097- 9/24/2013 16.D.18. g O o 0 0 o v p Q H a ih O Q O 69 b Mil'i 11111 O O O � O O O N cD - O Si y ol `o ° n � O � ° m � 7 � � 33 � � � v •o 3 G' = v U � � � j E � o •°oo u °E' 3 � ` � a°i « .o u o �' s .�., y v F E T .o ° � � oA °� ��,x off_ �° ��..So��$a x �, c o °�•� o 0 da `a i s U � e U° � e vt o 3 9 °� o v `❑ E v� $.'$ w o � g Vi •� s9 x K '3 a` � pv b� o. R � y C �� Y C �y �� •• •'�C � O p `. d5 y e0 � Y� N= y° °���� °off � o .!° O U C N g"oo� e ° O � a �•-- 1f�'o �S r O 3 r 3 AS mi Y3 cif W g •� .� E E_ ° ar E w ve c x �c s 3i — y O F o �— F � m a yE ` u •• ° `v' u c o � '� F .d- v p .^ y e O a .3 mom°. u ._ a y°`'. y � i g G o �� .y � •o w�°. m m$ � � o �� ��g E '� v c e C U .° v°ni o y •• "' w < 0 m ° > v �`d• _ $ aS ° " y d v E A� W .. F C Q 'S' i U 0 0� S .E �' .E ffi .n :] C7 O, wl a Packet Page -2098- Packet Page- 0 9 9/24/2 013 16. D. 18. }f � � �� \} g ) }\� } \\ \\ 7 §/ ! }- \/ �() / { \\k /) /j� � � / § Packet Page- 0 9 9/24/2 013 16. D. 18. 9/24/2013 16.D.18. e e a zz = Y � as It - G a ILI PH Packet Page -2100- �A _ G r E 2`un_ €2 41s- G= LIS x v u - S K 0 5 9/24/2013 16.D.18. Packet Page -2101- 00 Vi � N p 1� 49 Vi b4 b9 49 b�9 Vi i� O F � O � O fA J' 00 69 v`^i 00 64 K 7 O en m bq O 7 000 1. y 69 69 C d E O d v c W C L W N ? O N R N K 0 0 O C s5 N p y C ':. 'a '• O C R +� h a`� ca Q. L = R O R C w R U y R 7 O U -; �,' .7 u U '. U d.o. F _ ."' v) cn > >x uJ d v1 p > v) > v) uJ C L V] 7 w r�J' F .f. .�. u s d u x>x Packet Page -2101- 9/24/2013 16.D.18. Packet Page -2102- N 69 M M b9 IA h Vi O m M pOp � h 69 r fI�9 v' � V9 N n ^ O O O o0 � '��' N ❑ >. � L � � 6�9 69 ? t0V0� 691 �- O N 4� O 1 .a E'E O N Wi A '.°. L U u= 0 O N •G M �>pi Q i F Z ., N G pv o ° `0 3 �❑ ti •a .D o o >. v x x °� .3 � tj _o ov° '`� x � o° y o 4 'w x u o ❑ v, v, L .o °' .> o o >, __ C °' •c u 69 69 69 69 J o d o C � ""' U '•' 2 V m m � O m Y °=° L 'p I^ = G O U 00 7= eo L> E.�L°'' 2'p fJ' y `a C % A 93 a r -_-❑ �F m E e EC L �" `o V C `m m i o N o° a o °O p.2 d a y O 3° 3° E $ d ml G y P? m c > o'bt w as 6v a UUUU — 0 e—o o, cmi u ❑ u m m cU y .�°. Packet Page -2102- 9/24/2013 16.D.18. Packet Page -2103- ƒ {! Packet Page -2104- 9/24/2013 16.D.18. 2 � )- f !, !}!& �)!! ■� \E ; £ \ k |_E \�� \\( \} - \k! ©j Packet Page -2104- 9/24/2013 16.D.18. 9/24/2013 16.D.18. Packet Page -2105- ti Packet Page -2105- m �•' m c e ao E R $a V 3 = cE E �= P 3; _ og� D E— a=` Q° Lj U UUa Ug OU> u`� a0 civ .E Sa RI R Es Packet Page -2105- 9/24/2013 16.D.18. AMENDMENT NO.4 TO AGREEMENT FOR ADULT DRUG COURT DISCRETIONARY GRANT PROGRAM 2010 -DC -BX -0016 CFDA: 16.585 THIS AMENDMENT, made and entered into on this _ day of September 2013, to the subject agreement shall be by and between the parties to the original Agreement, David Lawrence Mental Health Center, Inc., EIN 59- 2206025, (d /b /a/ David Lawrence Center), authorized to do business in the State of Florida, whose business address is 6075 Bathly Lane, Naples, Florida, 34116, (hereinafter called the "sub- recipient ") and Collier County, a political subdivision of the State of Florida, Collier County, Naples (hereinafter called the "County "). Statement of Understanding RE: Adult Drug Court Discretionary Grant Program 2010 -DC -BX -0016 In order to continue the services provided for in the original Contract document referenced above, the sub - recipient agrees to amend the Contract as follows: Words Strue Through are deleted, Words Underlined are added: (Dollar amounts have original underlines) WITNESSETH: 3. THE CONTRACT SUM. The County shall pay the Eimer- SUBRECIPIENT for the performance of this Agreement an estimated maximum amount of ,..a nn i� nn n n ($187,494.99) =o o— ���� One Hundred Eighty One Thousand One Hundred Sixty Four 00 /100 Dollars ($181,164.00), subject to Change Orders as approved in advance by the County. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement Payment will be made upon receipt of a proper invoice and upon approval by Housing, Human and Veteran Services, or his designee, and in compliance with Chapter 218, Fla. Stats, otherwise known as the "Local Government Prompt Payment Act ". 23. DOCUMENTATION AND RECORDKEEPING A. SUBRECIPIENT must maintain all records that ordinarily and necessarily would be required by the COUNTY to perform the service B. SUBRECIPIENT must meet all requirements for retaining public records and ^ transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT uyon termination of the contract and destroy any duplicate public Pagel of 3 Packet Page -2106- 9/24/2013 16.D.18. records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the COUNTY. ^ C. SUBRECIPIENT must provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. D. The SUBRECIPIENT shall comply with Florida Statutes 119.021 Records Retention and Florida Statutes 119.0701, Contracts and Public Records 24. GRANT CLOSEOUT PROCEDURES. SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed Activities during this closeout period shall include, but not be limited to: making final payments disposing of program assets (including the return of all unused materials equipment unspent cash advances program income balances and receivable accounts to the COUNTY) and determining the custodianship of records. Any balance of unobligated funds which have been advanced or paid must be returned to the COUNTY Any funds paid in excess of the amount to which the Subrecipient is entitled under the terms and conditions of this Agreement must be refunded to the C_ OUNTY. The SUBRECIPIENT shall comply with SECTION 119.021 Florida Statutes regarding records maintenance preservation and retention SUBRECIPIENT shall also produce records and information that complies with SECTION 215.97, Florida Single Audit Act. EXHIBIT "A" SCOPE OF SERVICES B. BUDGET Collier County Housing, Human and Veteran Services is providing a total amount of One Hundred Eighty One Thousand One Hundred Sixty -Four and 00/100 Dollars ($181,164.00) for funding the project scope described above for 2010 -2013. The sub recipient shall provide a match of Eighty Four Thousand Eight Hundred Four and 00 /100 Dollars ($84,804.00) for the entire grant period 2010 -2013. The match requirement may be satisfied by providing services, salaries, fringe, rent, office expenditures, cash or in -kind services that are not otherwise used as match for other state or federal dollars The table below, as approved by the grantor agency, provides line items budgeted by Federal Funds, Local Match and Total Line Budget. Packet Page -2107- 9/24/2013 16.D.18. Reimbursement payments will be made on activities as described within the scope of work. Funds may be used over the entire grant period. Modifications to the "Budget Detail Worksheet and Narrative" may only be made if approved in advance using the Department of Justice Grant Adjustment Notice process. Budgeted fund shifts between cost categories and activities shall not be more than 10 %. Fund shifts that exceed 10% of a cost category and activity as defined by the Department of Justice Program Office, shall only be made with board approval. BUDGET DETAIL 2010 -2013 Line Item Description Grant funds Match from Total Budset From HHVS DLC Contractual $157,060 162 060 0.00 R2 , or. 1162,060 Other $13,364 0.00 $13,364 Travel $!&;749 $5,740 0.00 $�A48 5 740 TOTAL $181,164 $84,804.00* $265,968 *Match is allowed to be from any category. IN WITNESS WHEREOF, the Sub - recipient and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) First Witness 'Type /print witness name Second Witness BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Georgia A. Hiller, Esq. Chairwoman DAVID LAWRENCE MENTAL HEALTH CENTER (D/B /A DAVID LAWRENCE CENTER) go David C. Schimmel Chief Executive Officer Approved as to form and legality: 1'Type /print witness nameT Jennifer A. Belpedio Assistant County Attorney Page 3 of 3 Packet Page -2108- CJ' � D�